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Professional Services Agreement between CMB & Tidal Basin Government Consulting, LLC Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 Docusign Envelope ID:4C87A2EF-C4B4-474F-BCB1-8E23F4190B7C �G� .. �� v Contract No.24-011-01 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND TIDAL BASIN GOVERNMENT CONSULTING, LLC FOR EMERGENCY MANAGEMENT ADMINISTRATIVE SUPPORT SERVICES, PURSUANT TO RFQ-2024-011-WG 8/30/2024 1 9:05 EDT This Professional Services Agreement ("Agreement") is entered into this 8/19/2024_("Effective Date"), between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation organized and existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139 (the "City"), and TIDAL BASIN GOVERNMENT CONSULTING, LLC, a Limited Liability Company, whose address is 126 Business Park Dr. Utica, New York 13502 ("Consultant") SECTION 1 DEFINITIONS Agreement: This Agreement between the City and Consultant, including any exhibits and amendments thereto. City Manager The chief administrative officer of the City. City Manager's Designee: The City staff member who is designated by the City Manager to administer this Agreement on behalf of the City. The City Manager's designee shall be the Fire Chief and the Chief over Emergency Management Division. Consultant: For the purposes of this Agreement, Consultant shall be deemed to be an independent contractor, and not an agent or employee of the City. Services All services, work and actions by the Consultant performed or undertaken pursuant to the Agreement. Fee. Amount paid to the Consultant as compensation for Services. Proposal Documents. Proposal Documents shall mean City of Miami Beach RFQ, No. 2024-011- WG for Emergency Management Administrative Support Services together with all amendments thereto, issued by the City in contemplation of this Agreement RFQ,and the Consultant's proposal in response thereto ("Proposal"), all of which are hereby incorporated and made a part hereof; provided, however, that in the event of an express conflict between the Proposal Documents and this Agreement, the following order of precedent shall prevail: this Agreement; the RFQ and the Proposal. Federal Documents are located in RFP, Appendix F. Citywide Procedure No. 16.06 1 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 Docusign Envelope ID.4C87A2EF-C4B4-474F-BCB 1-8E23F4190B7C Contract No. 24-O t I-in Procurement Requirements for Federally Funded Grants and Projects, and Appendix E. 2CFR Appendix II, Part 200; and Exhibit D Certification of Compliance with Anti-Human Trafficking Laws, Section 787.06 (13). Florida Statutes. Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center Drive, Third Floor, Miami Beach, Florida 33139; telephone number (305) 673-7000, Ext. 26724; and fax number(305)673-7529. SECTION 2 SCOPE OF SERVICES 2.1 In consideration of the Fee to be paid to Consultant by the City, Consultant shall provide the work and services described in Exhibit"A" hereto (the "Services"). Although Consultant may be provided with a schedule of the available hours to provide its Services,the City shall not control nor have the right to contro the hours of the Services performed by the Consultant; where the Services are performed (although the City will provide Consultant with the appropriate location to perform the Services);when the Services are performed, including how many days a week the Services are performed; how the Services are performed, or any other aspect of the actual manner and means of accomplishing the Services provided. Notwithstanding the foregoing, all Services providec by the Consultant shall be performed in accordance with the terms and conditions set forth in Exhibit"A"and to the reasonable satisfaction of the City Manager. If there are any questions regarding the Services to be performed, Consultant should contact the following person Division of Emergency Management Shari Holbert Lipner, Division Administrator/ Deputy Emergency Manager 2310 Pine Tree Drive 3'' Floor Miami Beach, FL 33140 2.2 Consultant shall commence the Services upon written notice to proceed in the form of a Purchase Order(PO) issued by the City, and a Consultant Service Order(CSO) signed by either the City Manager or the Department Director. Each ordering the Services under this Agreement must include a proposal identifying the tasks to be performed by the Consultant with a specific timeframe or a total amount for the services to be completed. A separate CSO and PO shall be required prior to each engagement and the Consultant's commencement of any Work. Consultant shall have no entitlement to compensation for any Work under this Agreement unless such Services are authorized, at the City's sole discretion, by a CSO and PO. 2.3 Consultant's Services, and any deliverables incident thereto, shall be completed in accordance with the Scope of Services attached hereto as Exhibit A. CSOs shall be approved in accordance with Citywide Procedure 03.02 or as amended. 2.4 Any Consultant or subcontractor that is identified on the List of Parties Excluded from Federal Procurement and Non-procurement Programs shall not be authorized to perfomi services as outlined in the Scope of Service, and the said Consultant /subcontractor shall not be paid for any services performed. Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 Docusign Envelope ID:4C87A2EF-C4B4-474F-BCB1-8E23F4190B7C Contract No.24-01 1-01 SECTION 3 TERM The term of this Agreement ("Term") shall commence upon execution of this Agreement by all parties hereto (the Effective Date set forth on p. 1 hereof) and shall have an initial term of three (3) years with two(2)one-year renewal terms, to be exercised at the City Manager's sole option and discretion. Continuation of the contract beyond the initial term and any option subsequently exercised is a City prerogative and not a right of the Contractor. Notwithstanding the Term provided herein, Consultant shall adhere to any specific timelines, schedules, dates, and/or performance milestones for completion and delivery of the Services, as same is/are set forth in the timeline and/or schedule referenced in Exhibit"A" hereto. SECTION 4 FEE 4.1 In consideration of the Services to be provided, Consultant shall be awarded and compensated for all work through individual Consultant Service Orders(CSO)attached hereto as Exhibit "B" issued for a particular project, for a particular timeframe on a "Lump Sum" or "Not to Exceed" fee for provision of the Services, or portions thereof, as may be set forth and described in the CSO issued for a particular Project. The Services to be provided on each CSO shall be subject to negotiation between City and Consultant and be in accordance with the established Consultant's hourly rates, attached hereto as Exhibit"C". Notwithstanding the preceding, the total fee paid to Consultant pursuant to this Agreement shall be subject to funds availability approved through the City's budgeting process. 4.2 Other than the rates described in Exhibit"C" herein, and the "Lump Sum" or"Not to Exceed" fee established in the CSO, the Consultant shall not be entitled to payment or expenses, fees or other costs incurred at any time and in any connection with performance of work under this Agreement, except for pass-through tipping fees. 4.3 Any reimbursable expenses must be authorized, in advance, in writing, by the City Manager or corresponding Department's Director, Invoices or vouchers for reimbursable expenses shall be submitted to the corresponding Department's Director (along with any supporting receipts and other backup material required to support the amount invoiced, and as requested by the corresponding Department's Director). Consultant shall certify as to each such invoice and/or voucher that the amounts and items claimed as reimbursable are "true and correct and in accordance with the Agreement." Only actual amounts incurred and paid (requiring proof of payment) by the shall be invoiced, without any markups and/or additions. 4.4 Cost Adjustments.On or about the anniversary of each contract year, the contractor may request, and the city manager may approve, a cost adjustment based on documented cost increases for the following contract year. Cost adjustments should be limited to changes in the applicable Bureau of Labor Statistics index for the local region or other verifiable evidence of price increases. The Contractor's adjustment request must substantiate the requested increase. The City of Miami Beach, through its city manager, reserves the right to approve a requested adjustment or may terminate the agreement and readvertise for bids for the goods or services. 3 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 Docusign Envelope ID:4C87A2EI--C4B4-474F-BCB1-8E23F419087C Contract No.24-01 1-01 4.5 INVOICING Payment for work completed by the Consultant pursuant to a CSO and Purchase Order(PO)shall be invoiced monthly, commencing on the first day of the month following the first full month of service. Payment for verified and authorizes work completed shall be made to the Consultant within forty- five (45) calendar days after the date on which a proper invoice is received by the City. (A) The Consultant shall invoice the City pursuant to the hourly rates, attached hereto as Exhibit"C" Invoices shall include a detailed description of the Services (or portions thereof) provided, and shall be submitted to the City at the following address: Accounts Payable: pa_yables@_miarnibeachfl.gov SECTION 5 TERMINATION 5.1 TERMINATION FOR CAUSE If the Consultant shall fail to fulfill in a timely manner, or otherwise violates, any of the covenants, agreements, or stipulations material to this Agreement, the City, through its City Manager, shall thereupon have the right to terminate this Agreement for cause. Prior to exercising its option to terminate for cause, the City shall notify the Consultant of its violation of the particular term(s) of this Agreement, and shall grant Consultant ten (10) days to cure such default. If such default remains uncured after ten (10)days, the City may terminate this Agreement without further notice to Consultant. Upon termination, the City shall be fully discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this Agreement. Notwithstanding the above, the Consultant shall not be relieved of liability to the City for damages sustained by the City by any breach of the Agreement by the Consultant. The City, at its sole option and discretion, shall be entitled to bring any and all legal/equitable actions that it deems to be in its best interest in order to enforce the City's rights and remedies against Consultant. The City shall be entitled to recover all costs of such actions, including reasonable attorneys' fees. 5.2 TERMINATION FOR CONVENIENCE OF THE CITY THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR ITS CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY TIME DURING THE TERM BY GIVING WRITTEN NOTICE TO CONSULTANT OF SUCH TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30) DAYS FOLLOWING RECEIPT BY THE CONSULTANT OF SUCH NOTICE. ADDITIONALLY, IN THE EVENT OF A PUBLIC HEALTH, WELFARE OR SAFETY CONCERN, AS DETERMINED BY THE CITY MANAGER, IN THE CITY MANAGER'S SOLE DISCRETION, THE CITY MANAGER, PURSUANT TO A VERBAL OR WRITTEN NOTIFICATION TO CONSULTANT, MAY IMMEDIATELY SUSPEND THE SERVICES UNDER THIS AGREEMENT FOR A TIME CERTAIN, OR IN THE ALTERNATIVE, TERMINATE THIS AGREEMENT ON A GIVEN DATE. IF THE AGREEMENT IS Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 Docusign Envelope ID:4C87A2EF-C484-474F-BCB1-8E23F4190B7C Contract No.24-01 1 (t I TERMINATED FOR CONVENIENCE BY THE CITY, CONSULTANT SHALL BE PAID FOR ANY SERVICES SATISFACTORILY PERFORMED UP TO THE DATE OF TERMINATION; FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM ANY AND ALL LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY VIRTUE OF, THIS AGREEMENT. 5.3 TERMINATION FOR INSOLVENCY The City also reserves the right to terminate the Agreement in the event the Consultant is placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of creditors. In such event, the right and obligations for the parties shall be the same as provided for in Section 5.2. SECTION 6 INDEMNIFICATION AND INSURANCE REQUIREMENTS 6.1 INDEMNIFICATION Consultant agrees to indemnify, defend and hold harmless the City of Miami Beach and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, and expenses, including, but not limited to, attorneys' fees and costs, for personal, economic or bodily injury, wrongful death, loss of or damage to property, which may arise or be alleged to have arisen from the negligent acts, errors, omissions or other wrongful conduct of the Consultant, its officers, employees, agents, contractors or any other person or entity acting under Consultant's control or supervision, in connection with, related to, or as a result of the Consultant's performance of the Services pursuant to this Agreement. To that extent, the Consultant shall pay all such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses, and shall pay all costs and attorneys' fees expended by the City in the defense of such claims and losses, including appeals. The Consultant expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the Consultant shall in no way limit the Consultant's responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The parties agree that one percent(1%) of the total compensation to Consultant for performance of the Services under this Agreement is the specific consideration from the City to the Consultant for the Consultant's indemnity agreement. The provisions of this Section 6.1 and of this indemnification shall survive termination or expiration of this Agreement. 6.2 INSURANCE REQUIREMENTS 6.3 The Consultant shall maintain the below required insurance in effect prior to awarding the agreement and for the duration of the agreement. The maintenance of proper insurance coverage is a meter al element of the agreement and failure to maintain or renew coverage may be treated as a material breach of the contract, which could result in withholding of payments or termination of the Agreement. A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440, and Employer Liability Insurance for bodily injury or disease Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 Docusign Envelope ID:4C87A2EF-C4B4-474F-BCB1-8E23F4190B7C Contract No.24-01 1.01 Should the Vendor be exempt from this Statute, the Vendor and each employee shall hold the City harmless from any injury incurred during performance of the Contract. The exempt Vendor shall also submit(i)a written statement detailing the number of employees and that they are not required to carry Workers' Compensation insurance and do not anticipate hiring any additional employees during the term of this contract or(ii)a copy of a Certificate of Exemption. B Commercial General Liability Insurance on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence, and $2,000,000 general aggregate. C. Automobile Liability Insurance covering any automobile, if the vendor has no owned automobiles, then coverage for hired and non-owned automobiles, with a limit of no less than $1,000,000 combined per accident for bodily injury and property damage. D. Professional Liability Insurance in an amount not less than $1,000,000 with the deductible per claim, if any, not to exceed 10% of the limit of liability 6.4 Additional Insured - City of Miami Beach must be included by endorsement as an additional insured with respect to all liability policies (except Professional Liability and Workers' Compensation) arising out of work or operations performed on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired or borrowed in the form of an endorsement to the Consultant's insurance. 6.5 Notice of Cancellation - Each insurance policy required above shall provide that coverage shall not be cancelled, except with notice to the City of Miami Beach c/o EXIGIS Insurance Compliance Services. 6.6 Waiver of Subrogation - Consultant agrees to obtain any endorsement that may be necessary to affect the waiver of subrogation on the coverages required. However, this provision applies regardless of whether the City has received a waiver of subrogation endorsement from the insurer. 6.7 Acceptability of Insurers - Insurance must be placed with insurers with a current A.M. Best rating of A:VII or higher If not rated, exceptions may be made for members of the Florida Insurance Funds (i.e. FWCIGA, FAJUA). Carriers may also be considered if they are licensed and authorized to do insurance business in the State of Florida. 6.8 Verification of Coverage- Consultant shall furnish the City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them The City reserves the right to require complete, certified copies of all required insurance policies. including endorsements, required by these specifications, at any time. 6 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 Docusign Envelope ID:4C87A2EF-C4B4-474F-BCB1-8E23F4190B7C Contract Via. 24 01 I-01 CERTIFICATE HOLDER ON ALL COI MUST READ: CITY OF MIAMI BEACH c/o EXIGIS Insurance Compliance Services P.O. Box 947 Murrieta, CA 92564 Kindly submit all certificates of insurance, endorsements. exemption letters to our servicing agent, EXIGIS, at. Certificates-miamibeachAriskworks.com 6.9 Special Risks or Circumstances—The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement SECTION 7 LITIGATION JURISDICTION/VENUE/JURY TRIAL WAIVER This Agreement shall be construed in accordance with the laws of the State of Florida. This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Agreement, Consultant and the City expressly waive any rights either party may have to a trial by jury of any civil litigation related to or arising out of this Agreement SECTION 8 LIMITATION OF CITY'S LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on the City's liability for any cause of action, for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the sum of $10,000. Consultant hereby expresses its willingness to enter into this Agreement with Consultant's recovery from the City for any damage action for breach of contract to be limited to a maximum amount of$10,000 Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant hereby agrees that the City shall not be liable to the Consultant for damages in an amount in excess of$10,000 for any action or claim for breach of contract arising out of the performance or non-performance of any obligations imposed upon the City by this Agreement. Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon the City's liability, as set forth in Section 768 28, Florida Statutes. 7 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 Docusign Fnvelope ID'4C87A2EF-C4B4-474F-BCB1-8E23F4190B7C Contract No.24-011.01 SECTION 9 DUTY OF CARE/COMPLIANCE WITH APPLICABLE LAWS/PATENT RIGHTS; COPYRIGHT; AND CONFIDENTIAL FINDINGS 9.1 DUTY OF CARE With respect to the performance of the Services contemplated herein, Consultant shall exercise that degree of skill, care, efficiency and diligence normally exercised by reasonable persons and/or recognized professionals with respect to the performance of comparable work and/or services. 9.2 COMPLIANCE WITH APPLICABLE LAWS In its performance of the Services, Consultant shall comply with all applicable laws, ordinances, and regulations of the City, Miami-Dade County, the State of Florida, and the federal government. as applicable. 9.3 PATENT RIGHTS; COPYRIGHT; CONFIDENTIAL FINDINGS Any work product arising out of this Agreement, as well as all information specifications, processes, data and findings, are intended to be the property of the City and shall not otherwise be made public and/or disseminated by Consultant, without the prior written consent of the City Manager, excepting any information, records etc. which are required to be disclosed pursuant to Court Order and/or Florida Public Records Law All reports, documents, articles, devices, and/or work produced in whole or in part under this Agreement are intended to be the sole and exclusive property of the City, and shall not be subject to any application for copyright or patent by or on behalf of the Consultant or its employees or sub-consultants, without the prior written consent of the City Manager. SECTION 10 GENERAL PROVISIONS 10.1 AUDIT AND INSPECTIONS Upon reasonable verbal or written notice to Consultant, and at any time during normal business hours(i e. 9AM—5PM, Monday through Fridays, excluding nationally recognized holidays), and as often as the City Manager may, in his/her reasonable discretion and judgment, deem necessary, there shall be made available to the City Manager, and/or such representatives as the City Manager may deem to act on the City's behalf, to audit, examine, and/ or inspect, any and all other documents and/or records relating to all matters covered by this Agreement. Consultant shall maintain any and all such records at its place of business at the address set forth in the "Notices" section of this Agreement. 10.2 INSPECTOR GENERAL AUDIT RIGHTS Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 Docusign Envelope ID:4C87A2EF-C484-474F-BCB1-8E23F4190B7C Contract Na. 24-0 I I-U I (A) Pursuant to Section 2.256 of the Code of the City of Miami Beach, the City has established the Office of the Inspector General which may,on a random basis,perform reviews,audits, inspections and investigations on all City contracts, throughout the duration of said contracts. This random audit is separate and distinct from any other audit performed by or on behalf of the City (B) The Office of the Inspector General is authorized to investigate City affairs and empowered to review past, present and proposed City programs, accounts, records. contracts and transactions. In addition, the Inspector General has the power to subpoena witnesses, administer oaths, require the production of witnesses and monitor City projects and programs. Monitoring of an existing City project or program may include a report concerning whether the project is on time, within budget and in conformance with the contract documents and applicable law. The Inspector General shall have the power to audit, investigate,monitor, oversee, inspect and review operations,activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the Consultant, its officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. Pursuant to Section 2-378 of the City Code, the City is allocating a percentage of its overall annual contract expenditures to fund the activities and operations of the Office of Inspector General. (C) Upon ten (10) days written notice to the Consultant, the Consultant shall make all requested records and documents available to the Inspector General for inspection and copying. The Inspector General is empowered to retain the services of independent private sector auditors to audit, investigate, monitor, oversee, inspect and review operations activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal)submittals, activities of the Consultant its officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. (D) The Inspector General shall have the right to inspect and copy all documents and records in the Consultant's possession, custody or control which in the Inspector General's sole judgment, pertain to performance of the contract, including, but not limited to original estimate files, change order estimate files, worksheets, proposals and agreements from and with successful subcontractors and suppliers, all project-related correspondence, memoranda, instructions, financial documents, construction documents, (bid/proposal) and contract documents, back-change documents, all documents and records which involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends received, payroll arid personnel records and supporting documentation for the aforesaid documents and records. (E) [he Consultant shall make available at its office at all reasonable times the records, materials, and other evidence regarding the acquisition(hid preparation)and performance of this Agreement, for examination, audit, or reproduction, until three (3) years after final d Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 Docusign Envelope ID:4C87A2EF-C4B4-4141 -BGB1-8E23F419087C ('nntract No. 24-oil Il 1 payment under this Agreement or for any longer period required by statute or by other clauses of this Agreement. In addition: I. If this Agreement is completely or partially terminated, the Consultant shall make available records relating to the work terminated until three (3) years after any resulting final termination settlement; and ii The Consultant shall make available records relating to appeals or to litigation or the settlement of claims arising under or relating to this Agreement until such appeals, litigation, or claims are finally resolved. (F) The provisions in this section shall apply to the Consultant, its officers, agents, employees, subcontractors and suppliers. The Consultant shall incorporate the provisions in this section in all subcontracts and all other agreements executed by the Consultant in connection with the performance of this Agreement. (G) Nothing in this section shall impair any independent right to the City to conduct audits or investigative activities. The provisions of this section are neither intended nor shall they be construed to impose any liability on the City by the Consultant or third parties. 10.3 ASSIGNMENT, TRANSFER OR SUBCONSULTING Consultant shall not subcontract, assign, or transfer all or any portion of any work and/or service under this Agreement without the prior written consent of the City Manager, which consent, if given at all, shall be in the Manager's sole judgment and discretion Neither this Agreement, nor any term or provision hereof, or right hereunder, shall be assignable unless as approved pursuant to this section, and any attempt to make such assignment(unless approved) shall be void. 10.4 PUBLIC ENTITY CRIMES Prior to commencement of the Services, the Consultant shall file a State of Florida Form PUR 7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes with the City's Procurement Division. 10.5 NO DISCRIMINATION In connection with the performance of the Services, the Consultant shall not exclude from participation in, deny the benefits of, or subject to discrimination anyone on the grounds of race, color, national origin, sex, age, disability, religion, income or family status. Additionally, Consultant shall comply fully with the City of Miami Beach Human Rights Ordinance, codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting discrimination in employment, housing, public accommodations, and public services on account of actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, age, disability, ancestry, height, weight, domestic partner status, labor organization membership, familial situation, or political affiliation. 10.6 CONFLICT OF INTEREST Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 Docusign Envelope ID:4C87A2EF-C4B4-474F-BCB1-8E23F4190B7C Contract No. 24-01 I-i r 1 Consultant herein agrees to adhere to and be governed by all applicable Miami-Dade County Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-Dade County Code, as may be amended from time to time; and by the City of Miami Beach Charter and Code, as may be amended from time to time: both of which are incorporated by reference as if fully set forth herein. Consultant covenants that it presently has no interest and shall not acquire any interest, directly or indirectly, which could conflict in any manner or degree with the performance of the Services. Consultant further covenants that in the performance of this Agreement, Consultant shall not employ any person having any such interest. No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefits arising therefrom. 10.7 CONSULTANT'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW (A) Consultant shall comply with Florida Public Records law under Chapter 119, Florida Statutes, as may he amended from time to time. (B) The term 'public records" shall have the meaning set forth in Section 119.011(12), which means all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. (C) Pursuant to Section 119.070'1 of the Florida Statutes, if the Consultant meets the definition of"Contractor' as defined in Section 119.0701(1)(a), the Consultant shall: (1) Keep and maintain public records required by the City to perform the service, (2) Upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law: (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the contract term and following completion of the Agreement if the Consultant does not transfer the records to the City: (4) Upon completion of the Agreement, transfer, at no cost to the City, all public records in possession of the Consultant or keep and maintain public records required by the City to perform the service. If the Consultant transfers all public records to the City upon completion of the Agreement, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Consultant keeps and maintains public records upon completion of the Agreement, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. (D) REQUEST FOR RECORDS; NONCOMPLIANCE. (1) A request to inspect or copy public records relating to the City's contract for services must he made directly to the City If the City does not possess the 11 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 Docusign Envelope ID'4C87A2EF-C4B4-474F-BCB1.8E23F4190B7C Contract No.24 U 110I requested records, the City shall immediately notify the Consultant of the request, and the Consultant must provide the records to the City or allow the records to be inspected or copied within a reasonable time. (2) Consultant's failure to comply with the City's request for records shall constitute a breach of this Agreement, and the City, at its sole discretion, may (1)unilaterally terminate the Agreement; (2) avail itself of the remedies set forth under the Agreement: and/or(3)avail itself of any available remedies at law or In equity (3) A Consultant who fails to provide the public records to the City within a reasonable time may be subject to penalties under s 119.10. (E) CIVIL ACTION. (1) If a civil action is filed against a Consultant to compel production of public records relating to the City's contract for services, the court shall assess and award against the Consultant the reasonable costs of enforcement, including reasonable attorneys' fees, if: a. The court determines that the Consultant unlawfully refused to comply with the public records request within a reasonable time; and b. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the Consultant has not complied with the request, to the City and to the Consultant. (2) A notice complies with subparagraph (1)(b) if it is sent to the City's custodian of public records and to the Consultant at the Consultant's address listed on its contract with the City or to the Consultant's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed,or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. (3) A Consultant who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement. (F) IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY OF MIAMI BEACH ATTENTION: RAFAEL E. GRANADO, CITY CLERK 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 E-MAIL: RAFAELGRANADOMIAMIBEACHFL.GOV PHONE: 305-673-7411 10.8 FORCE MAJEURE (A) A "Force Majeure" event is an event that (i) in fact causes a delay in the performance of the Consultant or the City's obligations under the Agreement, and (ii) is beyond the reasonable control of such party unable to perform the obligation, and (iii)is not due to an 12 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 Docusign Envelope ID 4C87A2EF-C4B4-474F-BCB1-8E23F4190B7C Contract No.24-01 l•0 intentional act, error, omission, or negligence of such party, and (iv) could not have reasonably been foreseen and prepared for by such party at any time prior to the occurrence of the event. Subject to the foregoing criteria, Force Majeure may include events such as war, civil insurrection, riot, fires, epidemics, pandemics, terrorism, sabotage, explosions, embargo restrictions, quarantine restrictions, transportation accidents, strikes, strong hurricanes or tornadoes, earthquakes, or other acts of God which prevent performance. Force Majeure shall not include technological impossibility, inclement weather, or failure to secure any of the required permits pursuant to the Agreement (B) If the City or Consultant's performance of its contractual obligations is prevented or delayed by an event believed by to be Force Majeure, such party shall immediately. upon learning of the occurrence of the event or of the commencement of any such delay, but in any case within fifteen (15)business days thereof, provide notice: (i)of the occurrence of event of Force Majeure, (ii) of the nature of the event and the cause thereof, (iii) of the anticipated impact on the Agreement, (iv)of the anticipated period of the delay, and (v)of what course of action such party plans to take in order to mitigate the detrimental effects of the event. The timely delivery of the notice of the occurrence of a Force Majeure event is a condition precedent to allowance of any relief pursuant to this section; however, receipt of such notice shall not constitute acceptance that the event claimed to be a Force Majeure event is in fact Force Majeure, and the burden of proof of the occurrence of a Fo-ce Majeure event shall be on the requesting party. (C) No party hereto shall be liable for its failure to carry out its obligations under the Agreement during a period when such party is rendered unable, in whole or in part, by Force Majeure to carry out such obligations. The suspension of any of the obligations under this Agreement due to a Force Majeure event shall be of no greater scope and no longer duration than is required. The party shall use its reasonable best efforts to continue to perform its obligations hereunder to the extent such obligations are not affected or are only partially affected by the Force Majeure event, and to correct or cure the event or condition excusing performance and otherwise to remedy its inability to perform to the extent its inability to perform is the direct result of the Force Majeure event with all reasonable dispatch. (D) Obligations pursuant to the Agreement that arose before the occurrence of a Force Majeure event, causing the suspension of performance, shall not be,excused as a result of such occurrence unless such occurrence makes such performance not reasonably possible. The obligation to pay money in a timely manner for obligations and liabilities which matured prior to the occurrence of a Force Majeure event shall not be subject to the Force Majeure provisions. (E) Notwithstanding any other provision to the contrary herein, in the event of a Force Majeure occurrence, the City may, at the sole discretion of the City Manager, suspend the City's payment obligations under the Agreement, and may take such action without regard to the notice requirements herein. Additionally, in the event that an event of Force Majeure delays a party's performance under the Agreement for a time period greater than thirty (30) days, the City may, at the sole discretion of the City Manager, terminate the Agreement on a given date, by giving written notice to Consultant of such termination. If the Agreement is terminated pursuant to this section, Consultant shall be paid for any Services satisfactorily performed up to the date of termination; following which the City 13 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 Docusign Envelope ID:4C87A2Ei--C4134-474F-BCB1-8E23F4190B7C Contract No. 24-01 I-01 shall be discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this Agreement. In no event will any condition of Force Majeure extend this Agreement beyond its stated term. 10.9 E-VERIFY (A) Consultant shall comply with Section 448.095, Florida Statutes, "Employment Eligibility" ("E-Verify Statute'), as may be amended from time to time. Pursuant to the E-Verify Statute, commencing on January 1, 2021, Consultant shall register with and use the E- Verify system to verify the work authorization status of all newly hired employees during the Term of the Agreement. Additionally, Consultant shall expressly require any subconsultant performing work or providing services pursuant to the Agreement to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subconsultant during the contract Term. If Consultant enters into a contract with an approved subconsultant, the subconsultant must provide the Consultant with an affidavit stating that the subconsultant does not employ, contract with, or subcontract with an unauthorized alien. Consultant shall maintain a copy of such affidavit for the duration of the Agreement or such other extended period as may be required under this Agreement (B) TERMINATION RIGHTS. (1) If the City has a good faith belief that Consultant has knowingly violated Section 448.09(1), Florida Statutes, the City shall terminate this Agreement with Consultant for cause, and the City shall thereafter have or owe no further obligation or liability to Consultant. (2) If the City has a good faith belief that a subconsultant has knowingly violated the foregoing Subsection 10.9(A), but the Consultant otherwise complied with such subsection, the City will promptly notify the Consultant and order the Consultant to immediately terminate the Agreement with the subconsultant. Consultant's failure to terminate a subconsultant shall be an event of default under this Agreement, entitling City to terminate the Consultant's contract for cause. (3) A contract terminated under the foregoing Subsection (B)(1) or (B)(2) is not in breach of contract and may not be considered as such, (4) The City or Consultant or a subconsultant may file an action with the Circuit or County Court to challenge a termination under the foregoing Subsection (6)(1) or (B)(2) no later than 20 calendar days after the date on which the contract was terminated. (5) If the City terminates the Agreement with Consultant under the foregoing Subsection (B)(1-)r Consultant may not be awarded a public contract for at least 1 year after the date of termination of this Agreement. (6) Consultant is liable for any additional costs incurred by the City as a result of the termination of this Agreement under this Section 10.9. SECTION 11 NOTICES Until changed by notice in writing, all such notices and communications shall be addressed as follows 14 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 Docusign Envelope ID:4C87A2EF-C4B4-474F-BCB1-8E23F4190B7C Contract No.24-0 t I-01 TO CONSULTANT: TIDAL BASIN GOVERNMENT CONSULTING, LLC Attn: Bill Slater 126 Business Park Drive, Utica, NY 13502 Ph: 888-282-1626 Email: proposal(aatidalbasin.rphc.com TO CITY: Division of Emergency Management Attn: Shari Holbert Lipner 2310 Pine Tree Drive 3`d Floor Miami Beach, FL 33140 Ph: 305-673-7000 Email: sharilipner(c�miamibeachfl.gov All notices mailed electronically to either party shall be deemed to be sufficiently transmitted. SECTION 12 MISCELLANEOUS PROVISIONS 12.1 CHANGES AND ADDITIONS This Agreement cannot be modified or amended without the express written consent of the parties. No modification, amendment, or alteration of the terms or conditions contained herein shall be effective unless contained in a written document executed with the same formality and of equal dignity herewith. 12.2 SEVERABILITY If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall not be affected and every other term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 12.3 WAIVER OF BREACH A party's failure to enforce any provision of this Agreement shall not be deemed a waiver of such provision or modification of this Agreement. A party's waiver of any breach of a provision of this Agreement shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Agreement. 12.4 JOINT PREPARATION The parties hereto acknowledge that they have sought and received whatever competent advice and counsel as was necessary for them to form a full and complete understanding of all rights and obligations herein and that the preparation of this Agreement has been a joint effort of the parties,the language has been agreed to by parties to express their mutual intent and the resulting 15 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 Docusign Envelope ID:4C87A2EF-C4B4-474F-BCB1-8E23F4190B7C Contract No. 24-011-01 document shall not, solely as a matter of judicial construction, be construed more severely against one of the parties than the other. 12.5 ENTIRETY OF AGREEMENT The City and Consultant agree that this is the entire agreement between the parties. This Agreement supersedes all prior negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein, and there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Title and paragraph headings are for convenient reference and are not intended to confer any rights or obligations upon the parties to this Agreement. (REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK) 16 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948F8A1719 Docusign Envelope ID 4C87A2EF-C4134-474F-BCB1-8E23F4I90B7C Contract No 24-01 I-0I IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their appropriate officials, as of the date first entered above. FOR CITY: CITY OF MIAMI BEACH, FLORIDA ATTEST: ,-DocuSigned by: i.) ` 1 raw <-------1-,,,..- By Graan a ale ZCi' r, , !,( Raie _ ranado, City Clerk Eric Carpenter, Cii Manager 8/30/2024 I 9:05 EDT Date: APPROVED AS TO FORM&LANGUAGE &FOR EXECUTION FOR CONSULTANT ,�( TIDALBASIN GOVERNMENT CONSULTING, LLC �7 .�A'v- J'` 2 I _ 1) City Attorney /P.? Date By: l ILIA-A"' Paul Taylor,VP,Management Consulting Services Print Name and Title Date: 8/23/2024 17 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 Docusign Envelope ID:4C87A2EF-C4B4-474F-BCB1-8E23F4190B7C Contract No. 24-01 1-01 EXHIBIT A SCOPE OF SERVICES Al. Scope of Work. The selected consultant will provide services designed to support the City's emergency management administrative needs with preparedness, mitigation, response and recovery associated with disaster related events This support will facilitate the maximization of federal and other funding, and to help the City retain these funds during subsequent protect closeouts and audits The City is requesting support services from the consultant in the following areas • Support the undertaking of damage assessments to maximize recovery efforts • Review eligibility issues, and work with the City to develop justifications for submission to FEMA and other applicable agencies • Assist the City in developing an approach to filing and tracking eligible costs • Assist in the preparation of applications, project worksheets and web portal submissions based upon actual I estimated costs provided by City departments • Assist with identifying cost-effective mitigation opportunities and alternatives (Section 404 and 406 of the Robert T Stafford Disaster Relief and Emergency Assistance Act),and the preparation of documentation to secure funding • Participate in meetings with FEMA, State of Florida and requ)site agencies to negotiate and formulate individual project worksheets and mitigation projects as needed • Assist departments having difficulty with their project worksheet claims • Assist in determining if any eligible damages have not been identified and submitted for reimbursement • Preparation of appeals • Assist with final inspections, project closeouts and any OIG audits • Assist with recovering costs from any other Federal and State agency programs • Assist in long-term recovery planning guidance 18 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 Docusign Envelope ID:4C87A2EF-C4B4-474F-BCB1-8E23F4190B7C Contract No. 24-01 1-01 EXHIBIT B HOURLY RATES Emer•enc Mana•ement Administrative Su••ort Services Position Titles Hourl Rate ngagement Manager•TBGC $ 000 Disaster Recovery Project Manager-TBGC $ 165.00 Public Assistance Grant Manager•TBGC $ 160.00 Debris Program Manager $ 165.00 Hazard Mitigation Specialist-TBGC $ 140 00 •dnunistrative Assistant-TBGC $ 65.00 Damage Assessments and Training Lead•MBI $ 155.00 19 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 Docusign Envelope ID'4C87A2EF-C4B4-474F-BC81-8E23F419087C Contract No 24-01 101 EXHIBIT C CONSULTANT SERVICE ORDER(CSO) CONSULTANT SERVICE ORDER A/E Services Contract Expiration: Contractft Dept.CSO k Change Order k Consultant: Project Title: Authority(Must select one) City awarded continuing contract for A/E services for a project whose estimated cost of construction does not exceed 54 million City awarded continuing contract for study,planning activity or other services whose costs are estimated to not exceed 5500,000 City awarded project specific contract not subject to CCNA limitations for continuing contracts By axeptig thu CSO.Consultant apses to provide',mots purauard to the attached proposal dated MEW and the team conditions and rat statAshed n the abovarelerenced contract between the City and the Consultant Consultant weedy agrees that no other terms and condddna that aprr'y to the work regardless of whether said other terms and conditions are included herein of n any attachment to this CSO Any devotion from the scope of work agreed to herein shall require a charge order accroved Cy the City 1.Estimated calendar days to complete the work: 2.Total amount original C SO 3.Total amount all previous Amendments 4.Total amount this Amendment 5.Total Amount for Engagement 6.Fee for ancillary items for this Service Order Account Code: Approval of New Subconsultants: if:r new subconsultant is being added.City Manager approval is required. Name of New Subconsultant(s) Amount Contract Rates YES tl NO For City(Name) Signature Date Project Admin Dept Director Procurement AIDCM CM For Consultant(Name) Signature Date Lead Project Admin fly signing,consultant acknowtodges that IMe C SO la not valid and no work may commence tints the City flat Issued a purchase order for the COO. Tdr Cit enaa not Da llante tot char a faultn.to so molt that is not unuent to a CFI hued.urcnnee older 20 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 Docusign Envelope ID:4C87A2EF-C484-474F-BCB1-8E23F4190B7C EXHIBIT D Certification of Compliance with Anti-Human Trafficking Laws In accordance with Section 787.06 (13), Florida Statutes, the undersigned,on behalf of the entity named below ("Entity"), hereby attests under penalty of perjury that the Entity does not use coercion for labor or services as defined in Section 787.06, Florida Statutes, entitled "Human Trafficking". I understand that I am swearing or affirming under oath to the truthfulness of the claims made in this affidavit and that the punishment for knowingly making a false statement includes fines and/or imprisonment. The undersigned is authorized to execute this affidavit on behalf of Entity. (�l(ALA �. � {� (,•. V,C1 G 1 �^CIS I�� C, v c.r l trt!.n1 (-.0 t1aU I t► tl (Vendor Signature) (Company Name) h(ktict Supt; ca IL'i. I'St15 (tIt< ►,) r , , r, ut 1950J. (Print Name) (Address) State of ham Yo ' k. County of One.iciC< The foregoing instrumentwasacknowledged before me by meansof;physical presence or❑ online notarization,this J3 rc sj a;L Ir/ IA( 1-i-,-1Oa'-I b 13 Oda, known to me.. io ..be the person described herein, or who produced as identification,and who did/did not take an oath. NOTARY PUBLIC: TRACY A. BEARSE NOTARY PUBLIC.STATE OF NEW YORK (Signaturc61 Registration No.01E8E0012130 Qualified in Oneida County -f rc- _) S E Commission Expires 08/17/2027 (Print Na e) My commission expires: 3) 17I a2 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 ATTACHMENT A RESOLUTION &COMMISSION AWARD MEMO Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 RESOLUTION NO. 2024-33085 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE INTERIM CITY MANAGER PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2024-011-WG FOR EMERGENCY MANAGEMENT ADMINISTRATIVE SUPPORT SERVICES; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH TIDAL BASIN GOVERNMENT CONSULTING LLC, THE TOP-RANKED PROPOSER; AND IF UNSUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH THE TOP- RANKED PROPOSER, AUTHORIZING SIMULTANEOUS NEGOTIATIONS WITH ICF INCORPORATED, L.L.C., AND INTEGRATED SOLUTIONS CONSULTING CORPORATION, AS THE TIED SECOND-RANKED PROPOSERS;AND FURTHER,AUTHORIZING THE INTERIM CITY MANAGER AND CITY CLERK TO EXECUTE A FINAL AGREEMENT UPON SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS, on January 31, 2024, the Mayor and City Commission approved an RFP for Emergency Management Administrative Support Services; and WHEREAS, on January 31, 2024, RFP 2024-011-WG was issued; and WHEREAS, on March 26, 2024, the City received proposals from the following ten (10) firms: • Continuity Operations Group, LLC • Disaster Program & Operations, Inc. • ICF Incorporated, LLC • Indelible Emergency Management LLC • Integrated Solutions Consulting, Corporation • MPACT Strategic Consulting, LLC • Rostan Solutions, LLC • Synergy Disaster Recovery • Tidal Basin Government Consulting, LLC • Universal Solutions Group, Inc; and WHEREAS,on April 28, 2024, the proposal submitted by Universal Solutions Group, inc., was withdrawn and, therefore, received no further consideration; and WHEREAS, on June 3, 2024, the Evaluation Committee comprised of Daniel Alzuri, Assistant Director, Facilities and Fleet Management Department; Michael Clark, Sanitation Superintendent, Public Works Department; Vyomie Greene, Assistant Director, Finance Department; Shari Lipner, Division Administrator, Division of Emergency Management, Fire Department; and Ramon Suarez, Human Resources Administrator II, Human Resources Department, convened to consider the responsive proposals received; and WHEREAS, the Committee was provided an overview of the project, information on the City's Cone of Silence Ordinance, the Government Sunshine Law, general information on the scope of services and a copy of each proposal; and Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 WHEREAS, the Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFP; and WHEREAS, the evaluation process resulted in the proposers being ranked by the Evaluation Committee in the following order: 1st ranked —Tidal Basin Government Consulting, LLC 2nd ranked— ICF Incorporated, LLC 2nd ranked— Integrated Solutions Consulting Corporation 4th ranked— Continuity Operations Group, LLC 5th ranked—MPACT Strategic Consulting, LLC 6th ranked— Disaster Program& Operations, Inc. 6th ranked—Synergy Disaster Recovery LLC 8th ranked— Indelible Emergency Management LLC 9th ranked— Rostan Solutions, LLC. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the Interim City Manager pursuant to Request for Proposals (RFP) No. 2024-011-WG for Emergency Management Administrative Support Services; authorizing the Administration to enter into negotiations with Tidal Basin Government Consulting LLC, the top-ranked proposer; and if unsuccessful in negotiating an agreement with the top-ranked proposer, authorize simultaneous negotiations with ICF Incorporated, LLC, and Integrated Solutions Consulting Corporation, as the tied second-ranked proposers; and further, authorize the Interim City Manager and City Clerk to execute a final agreement upon successful negotiations by the Administration. PASSED AND ADOPTED this c2 day of _AI we 2024. ATTEST: 2)i ►J 4� z� -9 RAFAE E. GRANAD , CITY CLERK STEVEN MEINER, MAYOR 0\ 8 APPROVED AS TO FORM& LANGUAGE �� •"'Z &FO CUTION INCORP RATED) * (J� � .. �h City Attorney Via" Date �4CH 26� Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 Procurement Requests-C2 F MAMI BEACH COMMISSION MEMORANDUM TO: i Honorable Mayor and Members of the City Commission FROM: Rickelle Williams, Interim City Manager DATE* June 26, 2024 TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2024-011- WG, FOR EMERGENCY ADMINISTRATIVE SUPPORT SERVICES. (FIRE) RECOMMENDATION It is recommended that the City of Miami Beach("City")Mayor and City Commission approve the Resolution accepting the City Manager's recommendation pursuant to Request for Proposals (RFP) 2024-011-WG for emergency administrative support services, authorizing the Administration to enter into negotiations with Tidal Basin Government Consulting LLC, the top- ranked proposer. If the Administration is not successful in negotiating an agreement with Tidal Basin Government Consulting LLC, authorizing the Administration to enter into simultaneous negotiations with ICF Incorporated LLC, and Integrated Solutions Consulting Corporation,the tied second-ranked proposers. The Resolution also authorizes the City Manager and the City Clerk to execute a final Agreement upon successful negotiations by the Administration. This solicitation is under the cone of silence. BACKGROUND/HISTORY In responding to emergencies, such as hurricanes, the City uses various contractors and consultants to assist and ensure that the expenses incurred are in line with the requirements of the Federal Emergency Management Agency (FEMA). Compliance with FEMA requirements is a prerequisite to the City receiving reimbursement for these expenses The services provided by the emergency management administrative support services, which is the purpose of this agenda item, include the expert services needed to support the City's emergency management needs with preparedness, mitigation, response, and recovery associated with disaster-related events to maximize available reimbursement. Accordingly, the Administration developed an RFP for emergency management administrative support services to establish a replacement contract once the current contract expires on August 18, 2024 In an emergency, such as a hurricane, the City requires administrative functions and support services that are crucial for the effective functioning of emergency management and response efforts These services play a vital role in coordinating, organizing, and facilitating emergency management activities at local, regional, and national levels. Emergency management administrative support services contribute to the overall coordination,efficiency,and effectiveness of emergency management efforts, helping the City better prepare for, respond to, and recover from emergencies and disasters. Page 107 of 1862 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 The RFP sought proposals from qualified firms for emergency management administrative support. The selected consultant will provide services designed to support the City's emergency management administrative needs with preparedness, mitigation, response, and recovery associated with disaster-related events.This support will facilitate the maximization of federal and other funding and help the City retain these funds during subsequent project closeouts and audits. The City is requesting support services from the consultant in the following areas: • Support the undertaking of damage assessments to maximize recovery efforts. • Review eligibility issues, and work with the City to develop justifications for submission to FEMA and other applicable agencies. • Assist the City in developing an approach to filing and tracking eligible costs. • Assist in the preparation of project worksheets and web portal submissions based on actual /estimated costs provided by City departments. • Assist with identifying cost-effective mitigation opportunities and alternatives(Section 404 and 406 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act), and the preparation of documentation to secure funding. • Participate in meetings with FEMA, the State of Florida, and requisite agencies to negotiate and formulate individual project worksheets and mitigation projects as needed. • Assist departments having difficulty with their project worksheet claims. • Assist in determining if any eligible damages have not been identified and submitted for reimbursement. • Preparation of appeals. • Assist with final inspections, project closeouts, and any OIG audits. • Assist with recovering costs from any other Federal and State agency programs. • Assist in long-term recovery planning guidance. ANALYSIS On January 31, 2024, the Mayor and City Commission approved the issuance of RFP No. 2024- 011-WG for emergency management administrative support services. On January 31, 2024, the RFP was issued. A voluntary pre-proposal conference to provide information to proposers was held on February 22,2024. Two (2)addenda were issued, and 107 prospective bidders accessed the solicitation. RFP responses were due and received on March 26. 2024. The City received ten (10) proposals from the following firms: • Continuity Operations Group, LLC • Disaster Program &Operations, Inc. • ICF Incorporated, LLC • Indelible Emergency Management LLC • Integrated Solutions Consulting, Corporation • MPACT Strategic Consulting, LLC • Rostan Solutions, LLC • Synergy Disaster Recovery • Tidal Basin Government Consulting, LLC • Universal Solutions Group, Inc. On April 28, 2024, Universal Solutions Group, Inc. withdrew its proposal submission and received no further consideration. On June 3, 2024, the Evaluation Committee, appointed by the City Manager via Letter to Commission No. 201-2024, convened to consider the proposals received. The Committee was comprised of Daniel Alzuri, Assistant Director, Facilities and Fleet Management Department: Michael Clark, Sanitation Superintendent, Public Works Department: Vyomie Greene, Assistant Director, Finance Department; Shari Lipner, Division Administrator, Division of Emergency Page 108 of 1862 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 Management, Fire Department; and Ramon Suarez, Human Resources Administrator II, Human Resources Department. The Committee was provided with an overview of the project and information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided with general information on the scope of services and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFP. The results of the Evaluation Committee process are detailed in Attachment A and resulted in the following rankings: 1 s' ranked -Tidal Basin Government Consulting, LLC 2nd ranked- ICF Incorporated, LLC 2nd ranked - Integrated Solutions Consulting Corporation 4th ranked - Continuity Operations Group, LLC 5th ranked - MPACT Strategic Consulting, LLC 6'h ranked - Disaster Program & Operations, Inc. 6"' ranked - Synergy Disaster Recovery LLC 8th ranked - Indelible Emergency Management LLC 9th ranked - Rostan Solutions, LLC The Evaluation Committee deemed Tidal Basin Government Consulting, LLC ("Tidal Basin"), the top-ranked proposer, which offered the most compelling combination of experience, technology, and services. The Evaluation Committee highlighted that as the City's existing service provider, Tidal Basin brings valuable institutional knowledge. Tidal Basin is currently providing professional services to the City of Miami Beach to support emergency management, response, recovery, mitigation, and other support services to assist in the recovery from Hurricane Irma. Tidal Basin helped facilitate the maximization of potential funding opportunities, expedited the processing of supplemental funding requests, and helped the City retain awarded funding during subsequent project closeouts and audits. The evaluation committee also highlighted that Tidal Basin's staff participated in the activation of the City's EOC supporting operations, including financial, administrative, and management initiatives. Tidal Basin assisted the City with 25 project worksheets submitted to FEMA totaling over$11 million in obligated funds. Tidal Basin is extensively familiar with recovery operations in Florida and has aided over 30 Florida communities to date, guiding their clients through their insurance and FEMA recoveries. Tidal Basin has experience with emergencies such as hurricanes and major flooding events and a deep understanding of FEMA and other federal programs, FHWA and FDOT. This intimate familiarity and level of involvement enables their in-depth understanding of Florida's unique needs and challenges after catastrophic events. Tidal Basin is qualified to provide the broad array of services outlined in this RFP, as their team partnered with the City of Miami Beach to deliver these exact services from 2013 to the present. Some of its Florida clients include Santa Rosa County. the City of Key West. and the City of Hialeah All references provided positive feedback. The Evaluation Committee also deemed ICF Incorporated, LLC ("ICF") and Integrated Solutions Consulting. Corporation ("Integrated Solutions") well qualified and should be considered if negotiations with Tidal Basin are not successful. ICF is a trusted partner of the City, having provided support in the areas of resiliency planning, federal procurement, and hazard mitigation grants. ICF's knowledge of the City and its staff, along with its expertise in supporting governmental agencies and communities across Florida, will provide the City with the right proven partner to recover from any federally declared disaster. With more than 2 decades of providing proven disaster recovery support, ICF has represented more than 100 governmental agencies in their recovery of more than $90 billion in funding. Page 109 of 1862 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 With a history of supporting Florida clients in their recovery since 2004 and with local Florida staff, ICF is well equipped to quickly respond to the City's disaster recovery consultant services needs. Some of its Florida clients include the City of St. Petersburg, the City of Oviedo, and the City of Tallahassee. All references provided positive feedback. Integrated Solutions has expertise in the Federal Emergency Management Agency's (FEMA's) Public Assistance (PA) program and Hazard Mitigation Grant Programs (HMGP), Housing and Urban Development's Community Development Block Grants for disaster and mitigation (CDBG- DR and CDBG-MIT), and Individual Assistance (IA). For the past two decades, Integrated Solutions has helped diverse communities throughout the US obtain and retain over$80 billion in eligible federal recovery grant funding without negative audit findings. Integrated Solutions provides the City with a team with disaster recovery expertise and intimate knowledge of Florida, its communities,and past disasters. Some of its clients include Miami-Dade County, the City of Sarasota, and the Port of Lake Charles, Louisiana. Ali references provided positive feedback. FISCAL IMPACT STATEMENT These services are typically required due to an emergency or disaster. At such times, a budget amendment and/or transfer to the relevant accounts will be necessary. If the services are related to a natural emergency, the costs are usually eligible for reimbursement by the Federal Emergency Management Agency (FEMA). The RFP requested firms specify their proposed administrative support positions and describe job functions/duties for each. Based on the proposal submitted by Tidal Basin, the top-ranked firm, staff performed a cost analysis to determine whether the fiscal impact was in the City's best interest. The cost analysis compared the costs submitted under the RFP to similar line items in the current contract. For the items compared, it has been determined that the hourly rates proposed by Tidal Basin have not increased despite an increase in the Consumer Price Index of 22% since the current contract was awarded in August 2019. Therefore, the Administration believes proceeding with an award is in the best interest of the City, Services pursuant to the award of this RFP shall be subject to successful negotiations and the availability of funds approved through the City's budgeting process Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY) The Business Impact Estimate (BIE)was published on . See BIE at: https://www.miamibeachfl.gov/city-half/city-clerk/meeting-notices/ FINANCIAL INFORMATION Click or tap here to enter text. CONCLUSION Based on the foregoing, it is recommended that the Mayor and City Commission approve the Resolution authorizing the Administration to enter into negotiations with Tidal Basin Government Consulting, LLC, the top-ranked proposer; further, if the Administration is not successful, in Page 110 of 1862 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 negotiating an agreement with Tidal Basin Government Consulting, LLC, authorize the Administration to simultaneously negotiate with ICF Incorporated, LLC, and Integrated Solutions Consulting, Corporation, the tied second-ranked proposers; and further, authorizing the City Manager and the City Clerk to execute a final Agreement upon successful negotiations by the Administration Applicable Area Citywide Is this a "Residents Right to Know" item, Is this item related to a G.O. Bond pursuant to City Code Section 2-17? Project? No No Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481, includes a principal engaged in lobbying? No If so, specify the name of lobbyist(s)and principal(s) Department Procurement Sponsor(s) Co-sponsor(s) Page 111 of 1862 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 Mw.Y IIIMM MtnONIN tES a.-n.....re ii:srr.regsnR e , b' pF 1 ccinoe'OOo I T 3 M.ury .. 1 zss=:s>yts o � »neeeee o a ,'SYBvYat; i 0 IVIIIIIAlki .- _ 1 ;12174a0244 I 4. >eo ;a4e.e:ae . i vo$o$:-2 II 4 7 7 ,00neoc. 1 saaa2�.aS3 yo o n O o 0 0 0 a Ii i a z sS � s � v Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 ATTACHMENT B ADDENDUM AND RFQ SOLICITATION Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 M I A M I B E AC H PROCUREMENT DEPARTMENT 1755 Meridian Avenue,3'a Floor Miami Beach, Florida 33139 www.miamibeachfl.gov ADDENDUM NO. 2 REQUEST FOR PROPOSALS NO. 2024-011-WG EMERGENCY MANAGEMENT ADMINISTRATIVE SUPPORT SERVICES March 19, 2024 This Addendum to the above-referenced RFP is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFP is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). REVISION: Revise Appendix A, Special Conditions, Paragraph 1 as follows: TERM OF CONTRACT. hest interest of the rh„ „f Miami Reach, The term of the Agreement resulting from this RFP shall be for an initial term of three(3)years. The City, through its City Manager,will have the option to extend for one (1)two- year renewal term or two (2) one-year renewal terms at the City Manager's sole discretion. The successful contractor shall maintain,for the entirety of any renewal period,the same cost, terms, and conditions included within the originally awarded contract. Continuation of the contract beyond the initial period, and any option subsequently exercised, is a City prerogative and not a right of the successful contractor. ATTACHMENTS: Attachment A Travel on City Business Attachment B Pre-proposal Meeting Attendance Sheet II. RESPONSES TO QUESTIONS RECEIVED: Q1: RFP: Pg. 7 - In the Bid Submittal Questionnaire: Section 4: Financial Capacity—Does the City accept or have an alternative qualified report or vendor/supplier with the required information for the "Supplier Qualifier Report" currently offered by Dun & Bradstreet (e.g., audited financial reports)? TBGC does not and has not utilized D&B's subscription service. Al: The City does not accept an alternative Supplier Qualifier Report(SQR). However,the SQR is not required to be submitted with the bid at this time. If required, the City will notify the Bidder.At that time,the bidder shall request that Dun&Bradstreet submit its Supplier Qualifier Report directly to the City,within three (3) days of request. Q2: RFP Section 2.2 (Page 4) requests details on how the proposer plans to use MWBE/S/DBE firms. Does the City have a specified percentage of MWBE and SDBE firms they'd like to have utilized on the project? Or is a good-faith effort sufficient? A2: The City does not have a specified percentage of Minority/Women-owned Business Enterprise (MWBE), Small/Disadvantaged Business Enterprise (S/DBE), Labor Surplus Area firms to be utilized on the project. Bids from MWBE, S/DBE, or Labor Surplus Area firms are ADDENDUM NO.2 REQUEST FOR PROPOSALS NO.2024-011-WG EMERGENCY MANAGEMENT ADMINISTRATIVE SUPPORT SERVICES Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 M I A M I B E AC H PROCUREMENT DEPARTMENT 1755 Meridian Avenue,3rd Floor Miami Beach, Florida 33139 www.miamibeachfl.gov encouraged. Additionally, Bidders are encouraged to include participation by MWBE, S/DBE, or Labor Surplus Area firms in Section 0300, Tab 3. Q3: Regarding the requirement on RFP Bid Submittal Questionnaire, Section 4 (Financial Capacity) for requesting a D&B SQR. Please clarify how the City proposes to use the D&B report to evaluate financial capability. A3: Refer to Section 0100, Instructions to Proposers, Subsection 11, Determination of Award. Q4: Appendix B, Prices stated on the cost proposal form shall also be inclusive of the terms, conditions, specifications and other requirements stated herein. Will the City clarify whether travel costs will be separately reimbursed outside of hourly labor rates? A4: The hourly rates submitted need not include travel costs.Travel expenses when approved by the City, will be reimbursed pursuant to the City travel policy.Refer to Attachment A,Travel on City Business. Q5: Can the City provide a copy of the attendees list from the Pre-proposal meeting held on 2/22/2024? A5: Please refer to Attachment B, Pre-proposal Attendance Sheet. Q6: Please advise if the City will allow exceptions to Section 0200, Formal Solicitations Terms and Conditions - Goods&Services upon award or at the time of proposal submission. A6: Please refer to Section 0200, Formal Solicitations Terms & Conditions - Goods and Services, Subsection 13 Exceptions to the Solicitation. Q7: Please advise if the City will allow exceptions to the solicitation General Conditions. A7: Please refer to Section 0200, Formal Solicitations Terms&Conditions - Goods and Services, Subsection 13 Exceptions to the Solicitation. Q8: Does the City want to see a description of anticipated responsibilities for the given role/LCAT OR do they want to see the language we use when hiring for these types of positions? A8: The City requests a description of anticipated responsibilities.Please refer to Section 0300, Tab 2 Experience and Qualifications, Subsection 2.2. Q9: If we have exceptions to propose, how do we address the language at the bottom of the Section 1 form which implies complete acceptance? A9: Please refer to Section 0200, Formal Solicitations Terms & Conditions - Goods and Services, Subsection 13 Exceptions to the Solicitation. Q10: Please confirm respondents modify the City's form if we are including Exceptions elsewhere in our response. ADDENDUM NO.2 REQUEST FOR PROPOSALS NO.2024-011-WG EMERGENCY MANAGEMENT ADMINISTRATIVE SUPPORT SERVICES Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 M I AM I BEACH PROCUREMENT DEPARTMENT 1755 Meridian Avenue,3rd Floor Miami Beach, Florida 33139 www.miamibeachfl.gov A10: The City's cost proposal form cannot be modified. Additional lines may be added if additional position titles are to be included. Please refer to Section 0200, Formal Solicitations Terms & Conditions- Goods and Services, Subsection 13 Exceptions to the Solicitation. Failure to submit Appendix B, Cost Proposal Form, in its entirety by the deadline established for the receipt of proposals will result in the proposal being deemed non-responsive and being rejected. Q11: Page 16, Section 2, Background: Has the City conducted a pre-disaster baseline audit? If so, when was it conducted? If not, will the Contractor be required to perform a pre-disaster/baseline audit? All: Yes. The City just conducted a risk assessment with a focus on flooding and sea level rise, and the County is in the process of completing the THIRA (Threat Hazard Identification and Risk Assessment), Miami Beach actively participates in the process. It was last updated in 2020, as was the City's Recovery Plan, and we intend to update our Recovery Plan once the 2025 THIRA is complete. The City will not request a pre-disaster baseline audit to be completed by the successful contractor. Q12: Page 17, Section 4, Anticipated RFP Timetable: Does the City have anticipated dates for both the Evaluation Committee Review or when does the City plan to determine/announce an award for this RFP? Al2: No.The anticipated timetable for an evaluation committee meeting or award, has not been determined at this time. Q13: Page 18, Section 11, Determination of Awards: Does the City plan to offer multiple awards to different contractors? A13: Please refer to Section 0400, Proposal Evaluation, Subsection 1.b. Q14: Page 22, Tab 3, Approach and Methodology: It appears the intention of the Contractor to begin services before a Federally Declared disaster. What is the City's intention and requirement for Contractors to begin work? A14: The selected contractor acts as a consultant whether it is during an emergency or at any other time the services are needed. However, if a local disaster is declared ahead of a Federally Declared Disaster,the City may alert the contractor and may expect a higher level of response at that time. Q15: Page 28, Section 3, Cost Adjustments: The RFP states that the City may consider an adjustment to base changes in the Labor Statistics Index...etc. Can the city clarify the question and expand on pricing? A15: Appendix A, Scope of Work and Special Conditions, section A4, subsection 3, clearly defines the cost adjustment request process and the circumstances under which they may be approved or denied by the City Manager. ADDENDUM NO.2 REQUEST FOR PROPOSALS NO.2024-011-WG EMERGENCY MANAGEMENT ADMINISTRATIVE SUPPORT SERVICES Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 M I A M I BE1' ( H PROCUREMENT DEPARTMENT 1755 Meridian Avenue,3`a Floor Miami Beach, Florida 33139 www.miamibeachfl.gov Q16: Page 30, Appendix B, Cost Proposal Form: Can the Proposer/Contractor provide the City an expanded upon pricing form? A16: Please refer to the response to question 10 above. Q17: Page 30, Appendix B, Cost Proposal Form: Does the City have an anticipated budget for this contract? A17: A precise budget has not been determined. However, contingency funding exists and is guaranteed through Resolution 2019-30954(General Reserves Policy). Q18: Do you require full or summary resumes for key staff for the project? Section 2.2 Qualifications of Proposed team -Page 3) A18: The format of the resume is at the discretion of the Bidder. However, resumes shall be in sufficient detail and include supporting documentation, as applicable, which will allow the Evaluation Committee to complete a full review and score the qualifications of the team. Q19: Is direct experience with CrisisTrack a requirement of the City or will the selected Vendor be offered training? (Scope of Work and Special Conditions section (A1) Scope of Work—(Page 27, paragraph 2). A19: No, prior familiarity with the program is not a required. The City will offer training, which can be completed remotely via an electronic meeting platform. Q20: Will the selected Vendor be added as a "user" or as an additional "administrator" for CrisisTrack to facilitate the damage assessment tracking and reporting? (Scope of Work and Special Conditions section (A1) Scope of Work—(Page 27, paragraph 2). A20: Access to the CrisisTrack system as a user or administrator may be granted at the City's discretion to be determined based on the incident. Any questions regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado@miamibeachfl.gov. Contact: Telephone: Email: William Garviso 305-673-7000 ext. 7490 WilliamGarviso@miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFP submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the"Notice to Prospective Bidders"questionnaire with the reason(s)for not submitting a proposal. Sincerely, William Garviso Procurement Contracting Officer III 4 ADDENDUM NO.2 REQUEST FOR PROPOSALS NO.2024-011-WG EMERGENCY MANAGEMENT ADMINISTRATIVE SUPPORT SERVICES Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 AA I DATE: Thursday, February 22, 2024 TIME: 10:00AM BID NO. AND TITLE: RFP 2024-011-WG EMERGENCY MANAG NAME TITLE William Garviso CONTRACTING OFFICER Spurgeon Robinson Erin Buchanan Denise Jankauskas QUINN MUSSELWHITE Dawn Johnson Joeamy Suarez Lorie Lewis Shannon McKinney Kassandra Torres Joshua Bryant Jennie DeVeaux Lauren Linville Rachel Ingle Miah Whitfield Shari Lipner Raini Brar Puneet H Roma L Sarah Salcedo Docusign Envelope ID:OFE 12277-809A-4DED-83A2-5F948FBA1719 AIV\ I BEAC H CITY OF MIAMI BEACH PRE-BID MEETING Attendacne Sheet EMENT ADMINISTRATIVE SUPPORT SERVICES COMPANY Email CMB WilliamGarviso@miamibeachfl.gov Mpact Strategic Consulting, LLC srobinson@mpact-consulting.com witt obriens ebuchanan@wittobriens.com ROSTAN SOLUTIONS, LLC diankauskas@rostan.com Hagerty Consulting quinn.musselwhite@hagertyconsulting.com DCJ Global Management Solutions dawn.dcjsolution@outlook.com DP&O, Inc. jsuarez@dpando.com Optimum Consulting Lorie@consultoptimum.com WSP Shannon.mckinney@wsp.com JIJ Construciton kati@jijconstruction.com SBP jbryant@sbpusa.org witt obriens ideveaux@wittobriens.com Optimum Consulting lauren@consultoptimum.com witt obriens ringle@wittobriens.com Tidal Basin cwhitfield@tidalbasin.rphc.com CMB-EOC Let's Work USA Inc. raini@letsworkusa.com Let's Work USA Inc. jobs@letsworklabourforce.com Let's Work USA Inc. opportunities@letsworklabourforce.com witt obriens ssalcedo@wittobriens.com Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948F8A1719 PHONE 305-673-7000 X26650 P: 866-361-7611 Ext. 700 1 615 972 1414 (mobile) 347.256.3242 C: 202-740-2084 347) 470-3481 (office 305-409-7534 770 778 1272 215-595-5910 603-998-2444 334-332-2610 571-451-3531 561-609-5899 512-777-8400 323-804-5344 305-726-3572 954) 997-2376 05-772-4661 972-750-1934 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 n C �y DATE ISSUED: Page: 1 r SEQUENCE 1��1 I,Q M I B E A JULY 1990 Of: 8 NUMBER: CITYWIDE PROCEDURE DATE UPDATED: OD.20.01 FEBRUARY 2018 SUBJECT: TRAVEL ON CITY BUSINESS RESPONSIBLE DEPARTMENT: ORGANIZATION DEVELOPMENT PERFORMANCE INITIATIVES PURPOSE: Each City official, employee or contracted consultant authorized to travel to attend a convention, conference, or meeting to conduct bona fide City business, which serves a direct, official and lawful purpose shall be reimbursed for reasonable and necessary expenses while attending such meeting or conducting such business per Resolution No. 2015-28902. Reasonable and necessary travel expenses such as flights. lodging, rental cars and conference registrations should be charged/paid for using City issued purchasing cards (P-cards) to minimize the need for employees to carry travel expenses. Miscellaneous expenses such as meals, tolls etc. should not be charged using a P-card but should be requested for reimbursement after travel is complete. Doing so should avoid a situation where an employee has to pay the City for all or a portion of non-eligible travel expenses. PROCEDURES: 1. The conduct of City employees attending conventions, conferences, training programs. etc. while conducting official City business is a reflection of the quality of the City of Miami Beach government. Therefore, all employees should conduct themselves in a professional manner. 2. If employees use a City vehicle to travel for City purposes, employees need to know that driving a City issued vehicle to and from work and place of residence is more often than not considered driving outside the course and scope of employment pursuant to Florida Law. In the event a claim for damages is made against the City and/or employee due to a motor vehicle accident to and from work, the payment of damages, and even litigation expenses, is most likely the responsibility of the employee 3. Employees will not be authorized to attend any convention, conference or training program, which requires being away overnight, or longer unless the trip has been previously authorized by the appropriate Assistant City Manager or the City Manager for those departments directly reporting to the City Manager and funds are available in the adopted budget. 4. Employees wishing to combine a vacation with a business trip must have the prior approval of the Department Director and the appropriate Assistant City Manager, or the City Manager for those direct reporting departments. Employees traveling under such circumstances will be reimbursed at the common carrier fare to and from the destination city regardless of the mode of transportation. Per diem costs will be in effect only during the actual period spent on official City business as any other expenses incurred outside of this approved period will be borne by the employee. Furthermore, the employee will be charged leave time (vacation) for any work time missed that was not approved as part of the business trip. 5. No reimbursement will be authorized for the use of private vehicles on City business without the written approval of the City's Risk Manager and an approved Request for Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 DATE ISSUED: ( Page: 2 SEQUENCE t'\I A,f\ I B E A L H JULY 1990 I Of: 8 NUMBER: CITYWIDE PROCEDURE DATE UPDATED: OD.20.01 FEBRUARY 2018 SUBJECT TRAVEL ON CITY BUSINESS RESPONSIBLE DEPARTMENT: ORGANIZATION DEVELOPMENT PERFORMANCE INITIATIVES Vehicle Insurance Approval Form, which requires proof of automobile insurance as required by State law. Use of a private vehicle will be denied if: a. The driver of the vehicle and the vehicle itself are not insured for bodily injury and property damage and Personal Injury Protection (PIP) coverage as required by State taw. AND b. Adequate proof of such coverage is not submitted to and approved by the Risk Manager prior to departure. 6. Rental Vehicles. When a rental vehicle is required, employees are required to utilize the State of Florida contract for rental vehicles. To make a reservation contact: Enterprise Holdings, Inc State of Florida Contract# 781 1 1 808-1 5-1 Reservation Desk: 877-690-0064 Discount Code: contract ID XZ55500 City of Miami Beach account /contract reference FL41043 A City issued employee ID is required at pick-up. Luxury or premium vehicles are not allowed without prior approval of the City Manager 7. Any person who willfully makes and subscribes any travel claim which he/she does not believe to be true and correct as to every material matter, or who willfully aids or assists in, or procures, counsels or advises the preparation or presentation under the provisions of this policy of a claim which is fraudulent or is false as to any material matter, whether or not such falsity or fraud is with the knowledge or consent of the person authorized or required to present such claim, is guilty of a misdemeanor of the second degree, punishable as provided in Florida Statute 775.082 or 775.083. Whoever shall receive an allowance or reimbursement by means of a false claim shall be civilly liable for the overpaid amount and subject to disciplinary action up to and including termination. Transportation Expenses 1. Except under unusual circumstances, the most economical and efficient method of transportation will be used with consideration of working time saved. Employees should attempt to secure the lowest possible fare for transportation cost. 2. All travel must be by a usually traveled route. In case the employee travels by an indirect route for his or her own convenience, any extra costs shall be borne by the employee, and reimbursement for expenses shall be based only on such charges as would have been incurred by the usually traveled route. 3. Employees shall not be allowed mileage or transportation expense reimbursement when they are transported by another person or when another traveler who is entitled to mileage or transportation expense transports them. Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 C �•u DATE ISSUED: Page: 3 SEQUENCE AjBFACH JULY 1990 Of: 8 NUMBER: CITYWIDE PROCEDURE DATE UPDATED: j OD.20.01 FEBRUARY 2018 SUBJECT: TRAVEL ON CITY BUSINESS RESPONSIBLE DEPARTMENT: ORGANIZATION DEVELOPMENT PERFORMANCE INITIATIVES 4. When feasible and traveling within the State of Florida, use of City vehicles for travel is authorized. City vehicles can be requested and utilized in accordance to the "City Vehicle Policy". Travel for such purposes should be from the employee's designated place of work or City facility to the travel destination and back as any deviation will be considered outside the course and scope of employment pursuant to Florida Law and may result in the employee being responsible for any claims resulting from a motor vehicle accident. Actual gasoline, tolls, etc. will be reimbursed by the City. provided original paid receipts are submitted for approval. 5. The actual cost of traveling by public carrier (rail, bus, and airplane) will be paid to the employee, public carrier or travel agent. However, the transportation cost in excess of tourist or coach airfare (round trip) or first class rail fare (round trip) is not authorized. 6. Should an employee wish to use his/her own private vehicle, advance approval must be received by the Department Director. Employees can apply for reimbursement based on the IRS index mileage rate approved by Resolution 2015-28902 between points of origin and authorized destination, but the total cost will not exceed the cost of the air tourist fare plus any normal shuttle fares from and to airports. No more than one reimbursement payment shall be made per private vehicle regardless of the number of passengers. Actual miles traveled as taken from the vehicle odometer readings or mileage from MapQuest printouts, etc., must be recorded on the Travel Expense Report. The number of miles from the employee's home to their work location (roundtrip) should be deducted from the total reimbursable amount driven as determined by actual mileage or MapQuest printouts. 7. When employees use their private vehicles and receive a car allowance, reimbursement for expenditures related to the operation, maintenance and ownership of such private vehicles will not be allowed. 8. Employees who receive a car allowance will not be paid mileage reimbursement for travel expenses incurred while traveling on City business within Miami-Dade and Broward Counties. Parking and tolls are reimbursable expenses for those employees with car allowances, regardless of destination. 9. If an employee elects to rent a vehicle for approved travel, they must contact the City's approved vendor and prepare a rental agreement for the approved travel request, which will include insurance protection. Employees are not allowed to negotiate any changes to the terms and conditions of the rental agreement. Lodging Expenses 1. Only hotel or motel expenses in or adjacent to the destination city will be allowed. 2. Pursuant to Florida Statutes Section 166.021(10)(b) and Resolution 2015-28902 of the City of Miami Beach the maximum cost reimbursed for lodging will be the following: Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 DATE SEQUENCE A ,M I B E A C H . JULY 1990 ISSUED: Of98 Pae: 4 ' NUMBER: CITYWIDE PROCEDURE DATE UPDATED: OD.20.01 FEBRUARY 2018 SUBJECT: TRAVEL ON CITY BUSINESS RESPONSIBLE DEPARTMENT: ORGANIZATION DEVELOPMENT PERFORMANCE INITIATIVES a. City Officials and Employees: Reasonable conference rate or government single occupancy rate (double occupancy if more than one authorized City employee occupies the same room). Room tax applicable to this rate is permitted outside the State of Florida. Any exceptions would require the City Manager's approval. b Contracted Consultants: The City will reimburse the actual rate, not to exceed the U.S. General Service Administration (GSA) rates plus taxes for lodging, unless approved by the City Manager in writing. Rates are changed annually effective October 1'` and are located at the following web site: http://www.gsa.gov/portal/category/100120 3. City employees traveling at the expense of the City are requested, when making hotel, common carrier reservation or renting automobiles, to inquire if a "Government Rate" or any other discounts or special reduced rates are offered to City government employees. Employees should carry the type of employment proof required to take advantage of reduced rates. 4. Lodging will not be authorized for travel within Miami-Dade or Broward Counties unless authorized by the City Manager or his/her designee. If the employee lives in Broward County, lodging will not be allowed in the adjacent Palm Beach County unless authorized by the City Manager or his/her designee. 5. The employee will be responsible for advising common carriers, hotels and car rental agencies in the State of Florida that the City is exempt from paying state sales tax. Documentary proof (City Sales Tax Exemption Form) is available in the Finance Department. Employees must ensure that applicable receipts do not include state sales tax. In order to obtain this exemption for state sales tax, payment must be made by either City P-card or City check Meal Expenses 1 Pursuant to Florida Statutes Section 166.021(10) (b) and Resolution 2015-28902 of the City of Miami Beach reimbursement for meals will be on a per diem basis for full days of travel and on a meal by meal basis for partial days of travel and will be limited to the average meal cost as provided by the Runzheimer Meal - Lodging Cost Index for the destination city. This will be applicable for City officials, employees and contracted consultants. For cites not listed in the Index, the average meal cost of the nearest (same size) city which is listed in the Index will be the maximum amount reimbursed. 2. The City will authorize meals and lodging based on actual travel times/dates in relation to convening hours of a conference, meeting, etc. Normally, the following rules will apply: a. Traveling on the day prior to the beginning date of a conference, meeting, etc., is authorized if it is not practical to leave and arrive on the day of and prior to the conference start time. Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 p DATE ISSUED: Page: 5 SEQUENCE BEACH JULY 1990 Of: 8 , NUMBER: CITYWIDE PROCEDURE DATE UPDATED: , OD.20.01 FEBRUARY 2018 i SUBJECT: TRAVEL ON CITY BUSINESS RESPONSIBLE DEPARTMENT: ORGANIZATION DEVELOPMENT PERFORMANCE INITIATIVES b. Return — if adjournment time or the availability of travel accommodations are such that it will not allow the employee to return until the next day, overnight lodging and breakfast will be allowed except during actual air travel time. c. While on a travel status, employees will receive reimbursement for meals based on the following schedule: DEPARTURE ARRIVAL Breakfast— Prior to 8:00am Prior to 12:00 noon Lunch —8:01 am to 12:00 noon 12:01 pm to 6:00 pm Dinner— 12:01 pm to 6:00 pm 6:01 pm to Midnight 3. No reimbursement is authorized for meals consumed in the local area (Miami-Dade and Broward Counties) unless approved by the City Manager. 4. When registration fees include the cost of meals and or banquets, separately stated meal cost reimbursements will not be authorized. 5. Since meal expenses are to be reimbursed to the traveler on a per-diem basis. City P- cards are not permitted to be used for meal purchases, unless approved by the City Manager. Miscellaneous Expenses 1. The following miscellaneous expenses are authorized and all but metered parking must be supported with original paid receipts in order to be reimbursed a. Actual taxi, bus, or airport shuttle fares from and to the airport, bus, or train terminals are permitted at actual cost plus tip. b. Parking fees. c. Tolls. d. Rental car expenses will be allowed when public transportation is not available in the destination city or it is the best interest of the City. Rental cars should be appropriately sized for the number of travelers. e. Registration fees will be based on actual registration charges. When pre- registration is required. the fee may be charged to the City, provided that proper approval has been obtained for the trip. f. Baggage Charges. 2. Miscellaneous expenses such as tips (except for meals) may be claimed for reimbursement provided they are all reasonable and necessary for the employee. Valet service, laundry service, alcoholic beverages and side trips will not be reimbursed by the City and will be at the sole cost of the employee. TRAVEL REQUEST PROCEDURE 1. For each trip, the employee must enter and submit for workflow approval an electronic employee expense claim estimate prior to initiating all travel and attach applicable conference/convention registration or transportation supporting documentation. Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 CC DATE ISSUED: Page: 6 SEQUENCE L��H JULY 1990 ! Of: 8 NUMBER: CITYWIDE PROCEDURE DATE UPDATED: OD.20.01 FEBRUARY 2018 j I SUBJECT: TRAVEL ON CITY BUSINESS RESPONSIBLE DEPARTMENT: ORGANIZATION DEVELOPMENT PERFORMANCE INITIATIVES 2. If a private vehicle is being used, the employee must include a justification statement in the electronic employee expense claim and attach a copy of the Request for Vehicle Insurance Approval Form approved by the Risk Manager. 3. The amount of the hotel rate will be limited to the allowable rate under "Lodging Expenses" number 2. Room taxes for this rate for out of state travel may be added to the rate. 4. The amount of per diem meal expenses will be limited to the average meal costs (including tip) as provided by the Runzheimer Meal - Lodging Cost Index for the destination city. 5. Requests for advance payments to be made directly to a hotel, airline, travel agent, registration for conferences. etc., should also be listed on the electronic employee expense claim estimate. These can be paid by a City p-card or City check after final approval is obtained. (see step 10 below) 6. No advances for per diem meals or other incidentals will be permitted unless approved by the City Manager. 7. The Department Director must approve the electronic employee expense claim estimate prior to sending the workflow approval and supporting documentation to the Office of Budget and Performance Improvement. 8. The electronic employee expense claim estimate and supporting documentation must be submitted to Office of Budget and Performance Improvement for review and approval at least two weeks in advance of the scheduled departure date, if possible, unless such advance notice cannot be given due to the nature of the trip. 9 After review and approval by the Office of Budget and Performance Improvement, the electronic employee expense claim estimate and documents are forwarded for approval to the applicable Assistant City Manager or the City Manager for those departments directly reporting to the City Manager. 10. After review and approval by the applicable Assistant City Manager or City Manager the electronic employee expense claim estimate and documents are forwarded back to the originating department. 11. The originating department may pay any advance payments by a City P-card in accordance with the City's P-card guidelines. If an actual City check is required, then the originating department processes the direct payment electronically and scans the form and supporting documents into the City's accounts payable system. 12. The originating department will provide one copy of the approved Travel Request Form to the employee and file the remaining copy. Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 DATE ISSUED: Page: 7 I SEQUENCE A '� B E Ar H JULY 1990 Of: 8 NUMBER: CITYWIDE PROCEDURE DATE UPDATED: OD 20.01 FEBRUARY 2018 _i I SUBJECT: TRAVEL ON CITY BUSINESS RESPONSIBLE DEPARTMENT: ORGANIZATION DEVELOPMENT PERFORMANCE INITIATIVES TRAVEL REIMBURSEMENT PROCEDURE 1 Within five (5) days after return, the employee shall complete the electronic expense claim and attach hotel, transportation, registration and all other paid receipts to the report. 2. Receipts are not necessary for metered parking, or tips. However, credit card statements should be provided to show amounts when possible. 3 Previously issued checks and City P-card charges shall be deducted from the electronic expense claim before submitting for final approval A comment must be included with P- card transaction date or check number. 4. One copy of the originating department's previously approved Travel Request Form will be attached to the Travel Expense Report. 5. Any employee expense claim transactions paid with another form of payment (e.g. P- card, check) that are no longer due to the employee, shall be deleted from the employee expense claim before submitting for final approval. 6. The Department Director must review and sign (approve) the Travel Expenses Report. If the actual expenses exceeded the amount estimated on the Travel Request Form by 10%, then justification must be documented on the Travel Request Report and approved by the Department Director. 7. To request payment, the originating department processes a final release of the electronic employee expense claim and supporting documents. Any balance due to employees is processed by the City Finance Department Accounts Payable Division. 8. When received electronically, the Finance Department will review the documents for sufficiency, and if the documentation is deficient, then the item will be returned to the originating department for resolution: otherwise a final check will be issued. 9. Any employee expense claims with zero balances due to employees must be deleted from the system to release encumbrances. Before the claim is deleted, employees must save or print the claim approvals in order for it to be included with the actual expense payment made with a City P-card or City Check. Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 DATE ISSUED: Page: 8 SEQUENCE BEACH JULY 1990 Of: 8 NUMBER: CITYWIDE PROCEDURE DATE UPDATED: OD 20 01 FEBRUARY 2018 SUBJECT: TRAVEL ON CITY BUSINESS RESPONSIBLE DEPARTMENT: ORGANIZATION DEVELOPMENT PERFORMANCE INITIATIVES Prepay d by: ie and a ment 0 icer Reviewed byh Internal Auditor Director, i)7 Assi6`tant City av(ager Approved by. 2J4 118' City Manager Date Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 M I A M I B E AC H PROCUREMENT DEPARTMENT 1755 Meridian Avenue,3rd Floor Miami Beach, Florida 33139 www.miamibeachfl.gov ADDENDUM NO. 1 REQUEST FOR PROPOSALS NO. 2024-011-WG EMERGENCY MANAGEMENT ADMINISTRATIVE SUPPORT SERVICES March 15, 2024 This Addendum to the above-referenced RFP is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFP is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). I. REVISION: RFQ DUE DATE AND TIME. The deadline for the electronic receipt of bids is extended until 3:00 p.m., on Tuesday, March 26, 2024. All bids received and time stamped through BidSync, prior to the bid submittal deadline shall be accepted as timely submitted. Bids will be opened promptly at the time and date specified. Hard copy bids or bids received electronically, either through email or facsimile, submitted prior to or after the deadline for receipt of bids are not acceptable and will be rejected. Late bids cannot be submitted, bidders are cautioned to plan sufficiently. The City will in no way be responsible for delays caused by technical difficulty or caused by any other occurrence. An Addendum responding to questions received is forthcoming. Any questions regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado@miamibeachfl.gov. Contact: Telephone: Email: William Garviso 305-673-7000 ext. 7490 WilliamGarviso@miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFP submission. Potential proposers who have elected not to submit a response to the RFP are requested to complete and return the"Notice to Prospective Bidders" questionnaire with the reason(s)for not submitting a proposal. Sincerely, William Garviso Procurement Contracting Officer III ADDENDUM NO.1 REQUEST FOR PROPOSALS NO.2024-011-WG EMERGENCY MANAGEMENT ADMINISTRATIVE SUPPORT SERVICES Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 MIAMI BEACH Request for Proposals (RFP) 2024-01 1 -W G EMERGENCY MANAGEMENT ADMINISTRATIVE SUPPORT SERVICES TABLE OF CONTENTS SOLICITATION SECTIONS: 0100 INSTRUCTIONS TO PROPOSERS 0200 GENERAL CONDITIONS 0300 PROPOSAL SUBMITTAL INSTRUCTIONS & FORMAT 0400 PROPOSAL EVALUATION APPENDICES: APPENDIX A SCOPE OF WORK AND SPECIAL CONDITIONS APPENDIX B COST PROPOSAL FORM APPENDIX C INSURANCE REQUIREMENTS APPENDIX D SAMPLE CONSULTANT SERVICE ORDER FORM APPENDIX E 2CFR APPENDIX II TO PART 200 APPENDIX F CITYWIDE PROCEDURE NO. 16.06 PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS Version 2023.03.01 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 MIAMI BEACH SECTION 0100 INSTRUCTIONS TO PROPOSERS 1. GENERAL. This Request for Proposals (RFP) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work, and cost proposals (the "proposal") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation and are complementary to one another and together establish the complete terms, conditions, and obligations of the Proposers and, subsequently, the successful Proposer(s) (the "contractor[s]") if this RFP results in an award. The City utilizes Periscope S2G (formally known as BidSync) (www.periscopeholdinqs.com or www.bidsync.com)for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this RFP. Any prospective Proposer who has received this RFP by any means other than through Periscope S2G must register immediately with Periscope S2G to ensure it receives any addendum issued to this RFP. Failure to receive an addendum may result in disqualification of the proposal submitted. 2. BACKGROUND. On August 19, 2019, the City entered into an Agreement with Tidal Basin Government Consulting, LLC pursuant to RFP 2019-001-WG for Emergency Management Administrative Support Services. The Agreement had an initial term of three (3) years with two (2) additional one-year renewal terms at the sole discretion of the City Manager. The Agreement is scheduled to expire on August 18, 2024. 3. PURPOSE. The purpose of this RFP is to select a consultant (s) to provide designated emergency management administrative support services as directed by the City. Typically, these consultants are referred to as FEMA consultants or Public Assistance (PA) consultants and provide services related to the Federal Emergency Management Agency's (FEMA) or other public assistance program for local governments. In this case, the consultant(s) shall assist the City in navigating the process of obtaining federal assistance for disaster-related expenses. The services may include,without limitation,the following: 1. Application Assistance: FEMA consultants help applicants in completing and submitting the necessary documentation for FEMA assistance. 2. Eligibility Determination:They assist in determining the eligibility of the applicant for FEMA Public Assistance funds based on the nature and extent of the disaster-related damages. 3. Project Formulation: Consultants aid in identifying and formulating eligible projects for reimbursement, such as debris removal, emergency protective measures, and the repair, replacement, or restoration of damaged public infrastructure. 4. Documentation and Compliance: FEMA consultants guide applicants in maintaining proper documentation and ensuring compliance with FEMA's regulations and guidelines throughout the project. 5. Appeals Process: In case an application is denied or if there are disputes, consultants may assist in the appeals process by providing support and advocating on behalf of the applicant. 6. Funding Maximization: They work to maximize the amount of federal assistance that the applicant is eligible to receive, ensuring that all eligible costs are identified and included in the reimbursement process. 7. Training and Education: FEMA consultants may provide training and educational resources to help applicants understand FEMA's requirements, procedures, and best practices. 3.1. INTERESTED PARTIES. Interested parties are invited to submit proposals in accordance with Section 0300. A Pre-proposal conference will be held in accordance with Section 0100, Sub-sections 4 and 6. All proposals will be evaluated in accordance with the criteria found in Section 0400. Version 2023.03.01 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 MIAMIBEACH 4. ANTICIPATED RFP TIMETABLE. The tentative schedule for this solicitation is as follows: RFP Issued February 1, 2024 Pre-Proposal Meeting February 22, 2024 at 10:00 am ET Click here to join the_meetinq Meeting ID: 255 568 013 180 Or call in (audio only) 1.786-636-1480 United States, Miami Phone Conference ID: 297 459 920# Deadline for Receipt of Questions March 8, 2024 at 5:00 pm ET Responses Due March 18, 2024 at 3:00 pm ET Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 786-636-1480 United States, Miami Phone Conference ID: 575 091 802# Evaluation Committee Review TBD Tentative Commission Approval TBD Contract Negotiations Following Commission Approval 5. PROCUREMENT CONTACT.Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact. Telephone: E-mail. William Garviso 305 673-7490 WilliamGarviso• miamibeachfl.•ov Additionally, the City Clerk is to be co•ied on all communications via e-mail at: RafaelGranado• miamibeachfl.•ov; or via facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than ten (10) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. 6. PRE-PROPOSAL MEETING OR SITE VISIT(S). A pre-proposal meeting or site visit(s) may be scheduled. Attendance for the pre-proposal meeting shall be via web conference and recommended as a source of information but is not mandatory. Proposers interested in participating in the Pre-Proposal Meeting must follow these steps: Join on your computer or mobile app Click here to join the meeting Meeting ID: 255 568 013 180 Or call in (audio only) +1 786-636-1480 United States, Miami Phone Conference ID: 297 459 920# Proposers who are participating should send an e-mail to the contact person listed in this RFP expressing their intent to participate. 7. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 MIAMIBEACH Proposers are not binding on the City and will be without legal effect, including any information received at pre- submittal meeting or site visit(s). The City by means of Addenda will issue interpretations or written addenda clarifications considered necessary by the City in response to questions. Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through Periscope S2G. Any prospective proposer who has received this RFP by any means other than through Periscope S2G must register immediately with Periscope S2G to assure it receives any addendum issued to this RFP. Failure to receive an addendum may result in disqualification of proposal. Written questions should be received no later than the date outlined in the Anticipated RFP Timetable section. 8. CONE OF SILENCE. This RFP is subject to, and all proposers are expected to be or become familiar with, the City's Cone of Silence Requirements, as codified in Section 2-486 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Cone of Silence are complied with, and shall be subject to any and all sanctions, as prescribed therein, including rendering their response voidable, in the event of such non-compliance. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov 9. ADDITIONAL INFORMATION OR CLARIFICATION. After proposal submittal, the City reserves the right to require additional information from Proposers (or Proposer team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation history, regulatory action, or additional references); and financial capability (including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years). 10. PRO POSER'S RESPONSIBILITY. Before submitting a response, each Proposer shall be solely responsible for making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any obligation to comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Proposer. 11. DETERMINATION OF AWARD. The City Manager may appoint an evaluation committee to assist in the evaluation of proposals received. The evaluation committee is advisory only to the city manager. The city manager may consider the information provided by the evaluation committee process and/or may utilize other information deemed relevant. The City Manager's recommendation need not be consistent with the information provided by the evaluation committee process and takes into consideration Miami Beach City Code Section 2-369, including the following considerations: (1) The ability, capacity and skill of the Proposer to perform the contract. (2) Whether the Proposer can perform the contract within the time specified, without delay or interference. (3) The character, integrity, reputation,judgment, experience and efficiency of the Proposer. (4) The quality of performance of previous contracts. (5) The previous and existing compliance by the Proposer with laws and ordinances relating to the contract. The City Manager may recommend to the City Commission the Proposer(s) s/he deems to be in the best interest of the City or may recommend rejection of all proposals. The City Commission shall consider the City Manager's recommendation and may approve such recommendation. The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposal or Proposals which it deems to be in the best interest of the City, or it may also reject all Proposals. 12. NEGOTIATIONS. Following selection, the City reserves the right to enter into further negotiations with the selected Proposer. Notwithstanding the preceding, the City is in no way obligated to enter into a contract with the Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 MIAMI BEACH selected Proposer in the event the parties are unable to negotiate a contract. It is also understood and acknowledged by Proposers that no property, contract or legal rights of any kind shall be created at any time until and unless an Agreement has been agreed to; approved by the City; and executed by the parties. 13. E-VERIFY. As a contractor you are obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility." Therefore, you shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the term of the Contract and shall expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the Contract term. 14. PERISCOPE S2G (FORMERLY BIDSYNC). The Procurement Department utilizes Periscope S2G, Supplier-to- Government electronic bidding (e-Bid) platform. If you would like to be notified of available competitive solicitations released by the City you must register and complete your vendor qualifications through Periscope S2G, Supplier-to- Government www.bidsync.com/Miami-Beach. Registration is easy and will only take a few minutes. For detailed instructions on how to register, complete vendor qualifications and submit electronic bids visit https://www.miamibeachfl.qov/city-hall/procurement/for-approval-how-to-become-a-vendor/. Should you have any questions regarding this system or registration, please visit the above link or contact Periscope S2G, Supplier-to-Government at support aAbidsync.com or 800.990.9339, option 1, option 1. 15. HOW TO MANAGE OR CREATE A VENDOR PROFILE ON VENDOR SELF SERVICE (VSS). In addition to registering with Periscope S2G, the City encourages vendors to register with our online Vendor Self- Service web page, allowing City vendors to easily update contacts, attachments (W-9), and commodity information. The Vendor Self-Service (VSS) webpage (https://selfservice.miamibeachfl.qov/vss/Vendors/default.aspx) will also provide you with purchase orders and payment information. Should you have any questions and/or comments, do not hesitate to submit them to vendorsupport aRmiamibeachfl.gov 16. SUPPLIER DIVERSITY. In an effort to increase the number and diversity of supplier options in the procurement of goods and services, the City has established a registry of LGBT-owned businesses, as certified by the National LGBT Chamber of Commerce (NGLCC) and small and disadvantaged businesses, as certified by Miami-Dade County. See authorizing resolutions here. If your company is certified as an LGBT-owned business by NGLCC, or as a small or disadvantaged business by Miami-Dade County, click on the link below to be added to the City's supplier registry (Vendor Self-Service) and bid system (Periscope S2G, Supplier-to-Government). These are two different systems and it is important that you register for both. Click to see acceptable certification and to register: https://www.miamibeachfl.gov/city-hall/procurement/how-to- become-a-vendor/. 17. INDEMNIFICATION Contractor agrees that it will indemnify and hold the Federal Government, its employees and/or their contractors, the State of Florida, its employees and/or their contractors, the County, its employees and/or their contractors, and the Municipality and its employees and/or their contractors harmless from liability to third parties for claims asserted under such contract for any work performed. Balance of Page Intentionally Left Blank Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 SECTION 0200 GENERAL CONDITIONS FORMAL SOLICITATIONS TERMS & CONDITIONS -GOODS AND SERVICES. By virtue of submitting a proposal in response to this solicitation, proposer agrees to be bound by and in compliance with the Terms and Conditions for Services (dated 10.27.2022), incorporated herein, which may be found at the following link: https://www.miamibcachfl.gov/city-hall/procurcmentistandard-terms-and-conditions/ SOLICITATION TERMS &CONDITIONS—GRANTS AND FEDERAL REQUIREMENTS. By virtue of submitting a bid in response to this ITB, Bidder agrees to be bound by and in compliance with the Contract Provisions for Federal Awards (dated 8/20/20), incorporated herein, located at: https://www.miamibeachfl.gov/city-hall/procurement/standard-terms-and-conditions/ Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. ELECTRONIC RESPONSES (ONLY). Proposals must be submitted electronically through Periscope S2G (formerly BidSync) on or before the date and time indicated. Hard copy proposals or proposals received through e- mail or facsimile are not acceptable and will be rejected. A proposer may submit a modified proposal to replace all or any portion of a previously submitted proposal until the deadline for proposal submittals. The City will only consider the latest version of the bid. Electronic proposal submissions may require the uploading of attachments. All documents should be attached as separate files in accordance with the instructions included in Section 4, below. Attachments containing embedded documents or proprietary file extensions are prohibited. It is the Bidder's responsibility to assure that its bid, including all attachments, is uploaded successfully. Only proposal submittals received, and time stamped by Periscope S2G (formerly BidSync) prior to the proposal submittal deadline shall be accepted as timely submitted. Late bids cannot be submitted and will not be accepted. Bidders are cautioned to allow sufficient time for the submittal of bids and uploading of attachments. Any technical issues must be submitted to Periscope S2G (formerly BidSync) by contacting (800) 990-9339 (toll free) or S2Gperiscopeholdinqs.com. The City cannot assist with technical issues regarding submittals and will in no way be responsible for delays caused by any technical or other issue. It is the sole responsibility of each Bidder to ensure its proposal is successfully submitted in BidSync prior to the deadline for proposal submittals. 2. NON-RESPONSIVENESS. Failure to submit the following requirements shall result in a determination of non- responsiveness. Non-responsive proposals will not be considered. 1. Bid Submittal Questionnaire 2. Failure to comply with Minimum Eligibility Requirement(See Appendix A, Section Al). 3. Cost Proposal (Tab 5). 3. OMITTED OR ADDITIONAL INFORMATION. Failure to complete and submit the Bid Submittal Questionnaire (submitted electronically) and the Cost Proposal with the bid and by the deadline for submittals shall render a proposal non-responsive. Non-responsive proposals will not be considered. With the exception of the Bid Submittal Questionnaire (completed and submitted electronically) and the Cost Proposal, the City reserves the right to seek any omitted information/documentation or any additional information from Proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. Failure to submit any omitted or additional information in accordance with the City's request shall result in proposal being deemed non- responsive. 4. ELECTRONIC PROPOSAL FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation Committee in review of proposals, it is strongly recommended that proposals be organized and tabbed in accordance with the tabs, and sections as specified below. The electronic submittal should be tabbed as enumerated below and contain a table of contents with page references. The electronic proposal shall be submitted through the "Line Items" attachment tab in Periscope S2G. Cover Letter 1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer and Proposer Primary Contact for the purposes of this solicitation. Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 TAB 2 Experience&Qualifications 2.1 Qualifications of Proposing Firm. Submit detailed information regarding the relevant experience and proven track record of the firm and/or its principals in providing the scope of services similar as identified in this solicitation, including experience in providing emergency management support services for similar type disaster events to municipalities/government including FEMA preparation of federal grants. (Local experience within the State of Florida should be emphasized). For each project that the Proposer submits as evidence of similar experience for the firm and/or any principals, the following is required: project description, agency name, agency contact, contact telephone& email, and year(s) and term of engagement. For each project, identify whether the experience is for the firm or for a principal (include the name of the principal). 2.2 Qualifications of Proposer Team. Provide an organizational chart of all personnel that the Bidder has proposed on the Cost Proposal Form (Appendix B) which are to be used for this project if awarded. Indicate whether the individual is retained by the Bidder or by a sub-contractor/sub-consultant. For each individual position include a job description and a resume of the individual proposed. 2.3 Sub-contractors/Sub-consultants. If sub-contractors/sub-consultants are proposed, include detailed information on each firm, including principals, prior projects and prior project contacts. For each proposed sub- contractor/sub-consultant, indicate the prior working relationship with the Bidder. TAB 3 Approach and Methodology 3.1 Submit detailed information on how Proposer plans to support the undertaking of damage assessments to maximize recovery efforts required by the scope of services, including detailed information, as applicable, which addresses, but need not be limited to: • Review eligibility issues, and work with the City to develop justifications for submission to FEMA and other applicable agencies. • Assist the City in developing an approach to filing and tracking eligible costs. • Assist in the preparation of project worksheets and web portal submissions based upon actual /estimated costs provided by City departments. • Assist with identifying cost-effective mitigation opportunities and alternatives (Section 404 and 406 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act), and the preparation of documentation to secure funding. • Participate in meetings with FEMA, the State of Florida, and requisite agencies to negotiate and formulate individual project worksheets and mitigation projects as needed. • Assist departments having difficulty with their project worksheet claims. • Assist in determining if any eligible damages have not been identified and submitted for reimbursement; • Preparation of appeals. • Assist with final inspections, project closeouts, and any OIG audits. • Assist with recovering costs from any other Federal and State agency programs. • Assist in long-term recovery planning guidance. 3.2 Submit proposer's approach to complying with all FEMA requirements in performing the work in order to mitigate any issues with reimbursements. 3.3 Supplier Diversity (Minority/Women-owned Business Enterprise (MWBE), Small/Disadvantaged Business Enterprise (S/DBE), Labor Surplus Area firms). Submit details on how Proposer plans to incorporate the utilization of Minority/Women-owned Business Enterprise (MWBE), Small/Disadvantaged Business Enterprise (S/DBE), or labor surplus area firms in the required scope of services. 3.4 Value-Added Services. Provide details on any unique or value-added services that Proposer can provide. For Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 each service identified, provide details on where, to whom, and under what conditions the services have been provided. TAB 4 Cost Proposal Submit a completed Cost Proposal Form (Appendix B). Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 SECTION 0400 PROPOSAL EVALUATION 1. EVALUATION COMMITTEE. An Evaluation Committee, appointed by the City Manager, may meet to evaluate each Proposal in accordance with the qualitative criteria set forth below. In doing so, the Evaluation Committee may review and score all proposals received, with or without requiring presentations. It is important to note that the Evaluation Committee is advisory only and does not make an award recommendation to the City Manager or the City Commission. The City Manager will utilize the results to take one of the following actions: a. In the event that only one responsive proposal is received, the City Manager, after determination that the sole responsive proposal materially meets the requirements of the RFP, may, without an evaluation committee, recommend to the City Commission that the Administration enter into negotiations; or b. The City Manager may recommend that the City Commission authorize negotiations or award a contract to one or more firms in accordance with Section 0100, Sub-section 12; or c. The City Manager may Recommend that the City Commission short-list one or more firms for further consideration by the Evaluation Committee; or d. The City Manager may recommend to the City Commission that all firms, if more than one (1) responsive submittal is received, be rejected. 2. PRESENTATIONS BY SHORT-LISTED FIRMS. If a short-listing of firms responding to this RFP is approved, the short-listed firms may be required to make presentations to and be interviewed by the Evaluation Committee. In further considering the short-listed firms, the Evaluation Committee will utilize the criteria set forth in Sub-section 4 below. 3. TECHNICAL ADVISORS. The City, at its discretion, may utilize technical or other advisers to assist the evaluation committee or the City Manager in evaluating proposals. 4. EVALUATION CRITERIA. Responsive, responsible proposals will be evaluated in accordance with the following criteria. In evaluating proposals, the Evaluation Committee shall act solely in an advisory capacity to the City Manager. The results of the Evaluation Committee process do not constitute an award recommendation. The City Manager may utilize, but is not bound by, the results of the Evaluation Committee process, as well as consider any feedback or information provided by staff, consultants or any other third-party in developing an award recommendation in accordance with Section 0100, Sub-section 11. Criteria Maximum Points (Points Assigned by Evaluation Committee) Experience &Qualifications (Tab 2) 50 Approach &Methodology(Tab 3) 35 Cost Proposal (Tab 4) 15 TOTAL AVAILABLE POINTS 100 (Points Assigned by Procurement Department) Maximum Points Veteran's Preference Points 5 TOTAL AVAILABLE POINTS 105 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 5. Veteran's Preference Points. Procurement Department staff will assign points for the quantitative criteria. Veterans' Preference points will be assigned in accordance with Section 2-374 of the City Code. Only the bidder is eligible for veteran's preference points. 6. It is important to note that the results of the proposal evaluation process in accordance with Section 0400 does not represent an award recommendation. The City Manager will utilize the results of the proposal evaluation process, and any other information he deems appropriate, to develop an award recommendation to the City Commission, which may differ from the results of the proposal evaluation process and final rankings. Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 APPENDIX A M I AM I BEACH Scope of Work and Special Conditions RFP 2024-01 1 -WG EMERGENCY MANAGEMENT ADMINISTRATIVE SUPPORT SERVICES PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 Al. Scope of Work. The selected consultant will provide services designed to support the City's emergency management administrative needs with preparedness, mitigation, response and recovery associated with disaster related events. This support will facilitate the maximization of federal and other funding, and to help the City retain these funds during subsequent project closeouts and audits.The City is requesting support services from the consultant in the following areas: • Support the undertaking of damage assessments to maximize recovery efforts. • Review eligibility issues, and work with the City to develop justifications for submission to FEMA and other applicable agencies. • Assist the City in developing an approach to filing and tracking eligible costs. • Assist in the preparation of applications, project worksheets and web portal submissions based upon actual I estimated costs provided by City departments. • Assist with identifying cost-effective mitigation opportunities and alternatives (Section 404 and 406 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act), and the preparation of documentation to secure funding.• Participate in meetings with FEMA, State of Florida and requisite agencies to negotiate and formulate individual project worksheets and mitigation projects as needed. • Assist departments having difficulty with their project worksheet claims. • Assist in determining if any eligible damages have not been identified and submitted for reimbursement. • Preparation of appeals. • Assist with final inspections, project closeouts and any OIG audits. • Assist with recovering costs from any other Federal and State agency programs. • Assist in long-term recovery planning guidance. CrisisTrack As part of the overall goal of streamlining damage assessment reporting and tracking procedures, the City has contracted a program called CrisisTrack. This platform integrates well with the existing City GIS system and generates reports that can interface with many of the other data systems in use by the City and partner agencies. This program is another tracking tool that will ultimately facilitate the reimbursement process, among other necessary processes. WebEOC The City uses WebEOC for resource requests and tracking, coordination with Miami-Dade County and to support personnel accountability. A4. Special Conditions 1. TERM OF CONTRACT. This contract shall remain in effect for three (3) years from date of contract execution by the Mayor and City Clerk. The City of Miami Beach has the option to renew the contract at the sole discretion of the City Manager for an additional one (1), three- year period. Renewal of the contract is a City of Miami Beach prerogative, not a right of the Contractor. Such option will be exercised, if at all, only when it is in the best interest of the City of Miami Beach. 2. ESTIMATES. The project/contract manager may require the consultant to provide an estimate prior to the commencement of work. Any actual charges that exceed estimate amounts must Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 be pre-approved by the project/contract manager. 3. COST ADJUSTMENTS. On or about the anniversary of each contract year, the contractor may request, and the city manager may approve, a cost adjustment based on documented cost increases for the following contract year. Cost adjustments should be limited to changes in the applicable Bureau of Labor Statistics index for the local region or other verifiable evidence of price increases. The Contractor's adjustment request must substantiate the requested increase. The City of Miami Beach, through its city manager, reserves the right to approve a requested adjustment or may terminate the agreement and readvertise for bids for the goods or services. 4. MASTER CONTRACT, CONSULTANT SERVICE ORDER (CSO) & PURCHASE ORDERS. A Master Contract shall be executed by the awarded consultant. The Master Contract shall outline the terms and conditions of all work, and incorporate the requirements of this RFP. An approved Consultant Service Order, signed by the Consultant and the City Manager or his designee, is required prior to the issuance of a Purchase Order and commencement of any work. 5. ADDITIONAL SERVICES. Services not specifically identified in this request may be added to, or deleted from, any resultant contract upon the contracting parties' successful negotiations and mutual consent and approval by the City Manager. Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 APPENDIX B M I AM I B E AC H Cost Proposal Form R F P 2024-01 1 -W G EMERGENCY MANAGEMENT ADMINISTRATIVE SUPPORT SERVICES PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Docusign Envelope ID:OFE 12277-809A-4DED-83A2-5F948FBA1719 APPENDIX B COST PROPOSAL FORM Failure to submit Appendix B, Cost Proposal Form, in its entirety by the deadline established for the receipt of pro•osals will result in •ro•osal bein s deemed non-res•onsive and bein' re'ected. Proposer affirms that the prices stated on the cost proposal form shall be all inclusive, including, but not limited to, labor, benefits, insurances, overhead and administration, and profit in full accordance with the requirements of this RFP. Prices stated on the cost proposal form shall also be inclusive of the terms, conditions, specifications and other requirements stated herein. No claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. All corrections on the Cost Proposal Form shall be initialed. Emer.enc Mana•ement Administrative Sue.ort Services Position Title' Hourly Rate ADD ADDITIONAL LINES IF NECESSARY .. For each position listed, submit the job description or job requirements in Tab 2, Section 2.2. Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 APPENDIX C M I AM I BEACH Insurance Requirements R F P 2024-01 1 -WG EMERGENCY MANAGEMENT ADMINISTRATIVE SUPPORT SERVICES PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 MIAMI BEACH INSURANCE REQUIREMENTS The vendor shall maintain the below required insurance in effect prior to awarding the contract and for the duration of the contract. The maintenance of proper insurance coverage is a material element of the contract and failure to maintain or renew coverage may be treated as a material breach of the contract, which could result in withholding of payments or termination of the contract. A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440, and Employer Liability Insurance for bodily injury or disease. Should the Vendor be exempt from this Statute, the Vendor and each employee shall hold the City harmless from any injury incurred during performance of the Contract. The exempt Vendor shall also submit (i) a written statement detailing the number of employees and that they are not required to carry Workers' Compensation insurance and do not anticipate hiring any additional employees during the term of this contract or(ii) a copy of a Certificate of Exemption. B. Commercial General Liability Insurance on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence, and $2,000,000 general aggregate. C. Automobile Liability Insurance covering any automobile, if the vendor has no owned automobiles, then coverage for hired and non-owned automobiles, with a limit of no less than $1,000,000 combined per accident for bodily injury and property damage. D. Professional Liability Insurance in an amount not less than $1,000,000 with the deductible per claim, if any, not to exceed 10% of the limit of liability. Additional Insured—City of Miami Beach must be included by endorsement as an additional insured with respect to all liability policies (except Professional Liability and Workers' Compensation) arising out of work or operations performed on behalf of the contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired or borrowed in the form of an endorsement to the contractor's insurance. Notice of Cancellation — Each insurance policy required above shall provide that coverage shall not be cancelled, except with notice to the City of Miami Beach c/o EXIGIS Insurance Compliance Services. Waiver of Subrogation —Vendor agrees to obtain any endorsement that may be necessary to affect the waiver of subrogation on the coverages required. However, this provision applies regardless of whether the City has received a waiver of subrogation endorsement from the insurer. Acceptability of Insurers — Insurance must be placed with insurers with a current A.M. Best rating of A: VII or higher. If not rated, exceptions may be made for members of the Florida Insurance Funds (i.e., FWCIGA, FAJUA). Carriers may also be considered if they are licensed and authorized to do insurance business in the State of Florida. Verification of Coverage — The contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by the City before work commences. However, Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time. CERTIFICATE HOLDER MUST READ: City of Miami Beach do Exigis Insurance Compliant Services P.O. Box 947 Murrieta, CA 92564 Kindly submit all certificates of insurance, endorsements, and exemption letters to our servicing agent, EXIGIS, at: Certificates-miamibeachriskworks.com Special Risks or Circumstances - The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 APPENDIX D M I AM I B E AC H Sample Consultant Service Order Form R F P 2024-01 1 -WG EMERGENCY MANAGEMENT ADMINISTRATIVE SUPPORT SERVICES PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 APPENDIX E M I AM I BEACH 2CFR APPENDIX II , PART 200 R F P 2024-01 1 -WG EMERGENCY MANAGEMENT ADMINISTRATIVE SUPPORT SERVICES Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 APPENDIX F MIAM BEACH CITYWIDE PROCEDURE NO . 16 .06 PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS RFP 2024-01 1 -WG EMERGENCY MANAGEMENT ADMINISTRATIVE SUPPORT SERVICES Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 ATTACHMENT C SUNBIZ & PROPOSAL RESPONSE TO RFQ Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 DIVISION OF CORPORATIONS �1Vi JUti of 5447orsi CaayaitATrOBLti tut ujlkhfl Shat of fiw4 weLull! Department of State / Division of Corporations / Search Records / Search by FEI/EIN Number/ Detail by FEI/EIN Number Foreign Limited Liability Company TIDAL BASIN GOVERNMENT CONSULTING, LLC Filing Information Document Number M10000000434 FEI/EIN Number 20-5926493 Date Filed 02/01/2010 State DC Status ACTIVE Last Event LC STMNT OF RA/RO CHG Event Date Filed 11/24/2014 Event Effective Date NONE Principal Address 126 BUSINESS PARK DRIVE UTICA, NY 13502 Changed: 04/16/2021 Mailing Address 126 BUSINESS PARK DRIVE UTICA, NY 13502 Changed: 04/16/2021 Registered Agent Name&Address CORPORATION SERVICE COMPANY 1201 HAYS STREET TALLAHASSEE, FL 32301-2525 Name Changed: 11/24/2014 Address Changed: 11/24/2014 Authorized Person(s)Detail Name&Address Title Manager, CEO Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 Craig, Daniel A 675 N.Washington Street Suite 400 Alexandria, VA 22314 Title Manager,AVP SLATER, BILL 126 BUSINESS PARK DRIVE UTICA, NY 13502 Title Manager, SVP, CDO CASTILLO, CARLOS 126 BUSINESS PARK DRIVE UTICA, NY 13502 Title Manager,AVP SARDELLI, FRANK 126 BUSINESS PARK DRIVE UTICA, NY 13502 Title Manager, VP SCOTT, GORDON 126 BUSINESS PARK DRIVE UTICA, NY 13502 Title Manager,VP STICKLER, HEATHER 126 BUSINESS PARK DRIVE UTICA, NY 13502 Title Manager,Asst. Secretary,Asst.Treasurer GIBSON,JANES CLAY 126 BUSINESS PARK DRIVE UTICA, NY 13502 Title Manager, VP AGOSTINO, JOHN 126 BUSINESS PARK DRIVE UTICA, NY 13502 Title Manager, VP NICHOLS, LORI 126 BUSINESS PARK DRIVE UTICA, NY 13502 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 Title Manager,Asst. Secretary,Asst.Treasurer,VP SUPPA, MARIA 126 BUSINESS PARK DRIVE UTICA, NY 13502 Title Manager, SVP, COO MISCZAK, MARK 126 BUSINESS PARK DRIVE UTICA, NY 13502 Title Manager, VP GORDON, MELISSA 126 BUSINESS PARK DRIVE UTICA, NY 13502 Title Manager, VP MATTHEWS, MOLLIE 126 BUSINESS PARK DRIVE UTICA, NY 13502 Title Manager, Chairman CUCCARO, RONALD A. 126 BUSINESS PARK DRIVE UTICA, NY 13502 Title Manager,AVP MANEK, SHEILA 126 BUSINESS PARK DRIVE UTICA, NY 13502 Title Manager, VP MURPHY, STEPHANIE 126 BUSINESS PARK DRIVE UTICA, NY 13502 Title Manager, President, Secretary, Treasurer SURACE, STEPHEN T. 126 BUSINESS PARK DRIVE UTICA, NY 13502 Annual Reports Report Year Filed Date Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 2022 04/14/2022 2023 04/17/2023 2024 04/08/2024 Document Images 04/08/2024-ANNUAL REPORT View image in PDF format 04/17/2023—ANNUAL REPORT View image in PDF format 04/14/2022—ANNUAL REPORT View image in PDF format 04/16/2021—ANNUAL REPORT View image in PDF format 01/23/2020—ANNUAL REPORT View image in PDF format 01/29/2019—ANNUAL REPORT View image in PDF format 01/04/2016—ANNUAL REPORT View image in PDF format 04/23/2017—ANNUAL REPORT View image in PDF format 04/11/2016--ANNUAL REPORT View image in PDF format 04/16/2015—ANNUAL REPORT View image in PDF format 11/24/2014—CORLCRACHG View image in PDF format 04/10/2014—ANNUAL REPORT View image in PDF format 04/16/2013—ANNUAL REPORT View image in PDF format 01/05/2012—ANNUAL REPORT View image in PDF format 08/23/2011--ANNUAL REPORT View image in PDF format 02/01/2010—Foreign Limited View image in PDF format Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 C TIDAL Request for Proposal RFP-2024-011-WG March 18,2024 BAS I N Submitted to: City of Miami ATTN:William ao Procurement Contracting Officer II 2310 Pine Tree Drive, Third Floor Miami Beach,FL 33140 B eac Williamganriso@Miamibeachfl.Gov EMERGENCY MANAGEMENT ADMINISTRATIVE Submitted by: SUPPORT SERVICES Bill Slater Vice President TAB 1 : Cover Letter & Table of Contents Recovery&Response P:315.440.4775 E:bslater@tidalbasin.rphc.com aa. .r • rT ; III I!4. II MEW! ®Emil .k r- - ".r �' E MILE{. • • .s . •� "` r air. ,1„"! , r ..,......iv at, ' =- .t t•- I in., ` °+w 1)1>,r.4•1-P 1'4.,•,_.. . _. ,.1*.•••-..•., 11111'rt,2nrt, .l l jt1. MY { ■ 4 yy�it7n+ ■ •1. , ' .�C'1.d. 's ti', _ Via: • _ - __ ,- , ,.... ,,,i '.'I I: -' .' 14"1"' _ t}..+ t ater-' } D:.�w'4r '...' i tidalbasingroup.com 675 N.Washington Street,Suite 400,Alexandria.VA 22314 P:888.282.1626 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 • T I DAL Tidal Basin BASIN Washington Street Suite 400 Alexandria,VA 22314 P:888.282.1626 tidalbasingroup.com March 26, 2023 City of Miami Beach 2310 Pine Tree Drive, Third Floor Miami Beach, FL 33140 Re: RFP -2024-011-WG -Emergency Management Administrative Support Services Dear Mr. Garviso, Tidal Basin Government Consulting, LLC (Tidal Basin)is pleased to offer our services for consideration to the City of Miami Beach to provide emergency management administrative support services as directed by the city, by providing FEMA consultants or Public Assistance (PA) consultants and services related to the Federal Emergency Management Agency's (FEMA)or other public assistance program for local governments. In the following pages, our team will provide an approach for conducting this work and demonstrate why we are city's ideal partner. We bring to the city the following: Florida Experience Tidal Basin is no stranger to working in Florida, beginning with Hurricane Andrew to our more recent projects over the last five years, including currently providing professional services to the City of Miami Beach to support emergency management, response, recovery, mitigation, and other services to assist in their recovery from Hurricane Irma. In 2021, Tidal Basin assisted the State of Florida with call centers for the mass vaccination program and supported the Emergency Operations Center(EOC)with case management, digital technology solutions, training, staff augmentation, local support, and coordination of federal recovery reimbursements. Later that year, we were selected by the State of Florida Department of Children and Families to administer the state's U.S. Treasury-funded ERAP Program in response to the COVID-19 public health emergency. Tidal Basin also supported the undertaking of damage assessments to maximize the city's recovery efforts and continues to review eligibility issues and work with the city to develop justifications for submission to FEMA and other applicable agencies. Our team is the proposer and primary contact for the purposes of this contract and is currently providing senior level consulting related to the COVID-19 disaster declaration. On the following page you will find the Table of Contents for the entire proposal. Sincerely, /.;:0 Bill Slater Vice President of Response and Recovery C: 315.440.4775 E: bslater@tidalbasin.rphc.com 1 City of Miami Beach I Emergency Management Administrative Support Services I Tab 1 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 Table of Contents • TIDAL BASIN Tab 1: Cover Letter & Table of Contents Cover Letter Tab 1, Page 1 Table of Contents Tab 1, Page 2 Tab 2: Experience & Qualifications 2.1 Qualifications of Proposing Firm Tab 2, Page 1 2.2 Qualifications of Proposer Team Tab 2, Page 8 2.3 Sub-contractors/Sub-consultants Tab 2, Page 23 Tab 3: Approach & Methodology 3.1 Recovery Methodology Tab 3, Page 1 3.2 Program Approach Tab 3, Page 3 3.3 Supplier Diversity—(MWBE), (S/DBE), Labor Surplus Area firms Tab 3, Page 8 3.4 Value-Added Services Tab 3, Page 9 Tab 4: Cost Proposal Appendix B Cost Proposal Form Tab 4, Page 1 2 City of Miami Beach I Emergency Management Administrative Support Services I Tab 1 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 Request for Proposal I RFP-2024-011-WG March 18,2024 _�. TIDAL BASIN • Submitted to: C ity ■Of ' �' City of Miami Beach ATTN:William Garviso Procurement Contracting Officer II 2310 Pine Tree Drive. Third Floor Miami Beach,FL 33140 eacBeach Williamgarviso@Miamibeachfl Gov EMERGENCY MANAGEMENT ADMINISTRATIVE Submitted by: SUPPORT SERVICES Bill slater Vice President TAB 2: Experience & Qualifications Recovery&Response P:315.440.4775 E:bslater©tidalbasin.rphc.com MN -A `s a iiik ". s■1&111 ®earl ■ i UtL - - ',rs•rt-sz.. -:+ •N.• ._ 3 1 =- r'n n i r..... U I., -,,..- ., •- - f y..7 yr. - r r• 721 Iri 47- foi: I:: ...11 ,.. i ....f. , lip �' ♦. - - .^_` r ., N' F"ilf a ,., im' • t i 4_ 1 - 0'+- "eM /" .: , 4 r -`/, ' I• 'l:. - �,'� 1 1n 't..n; r •'�i' .� fJ�W:i�� ,.�� D i`^vY, .:t114 ,1 f'� �e �'y"i+�l�, ICrlµi4 �� ,�- _ • _ +F 11 y:L 1 ti srll�l �i '' '" . . "' r ., } _ ,-" __—_ 4a1•• - 'om t. ,S tidalbasingroup.com 675 N.Washington Street,Suite 400,Alexandria.VA 22314 P:888.282.1626 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 Contents dm TIDAL . BASIN 2.1 Qualifications of Proposing Firm 1 Understanding of the Project 1 Firm Profile/Firm History 2 Our Experience 3 2.2 Qualifications of Proposer Team 8 Organizational Chart 8 Our Team 8 Staff Resumes 10 2.3 Sub-contractors/Sub-consultants 23 Michael Baker International, Inc. 23 Data Development and Analysis 23 SDE Trainings 23 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 0° 2.1 Qualifications of Proposing FirmTIDAL � BASIN Tidal Basin takes a hands-on approach to our work, with a core mission of achieving a full financial and physical recovery for our clients. We guide our clients through an array of funding sources, including Federal Emergency Management Agency(FEMA) Public Assistance (PA) and Individual Assistance (IA), Hazard Mitigation Assistance (HMA), Building Resilient Infrastructure and Communities (BRIC), and Flood Mitigation Assistance (FMA) programs; the US Department of Housing and Urban Development (HUD)Community Development Block Grant Disaster Recovery and Mitigation (CDBG-DR and CDBG- MIT); insurance; and US Department of Treasury, as well as all other available funding sources following a disaster. Effective disaster recovery and resiliency consulting does not only involve securing funding on the front end, but also protecting funding from potential negative audit findings due to noncompliance, a lack of documentation, or inadequate eligibility justification. Our deep understanding of disaster recovery and relief programs, along with our hands-on experience gained during some of the worst disasters in US history, allows us to effectively reach our clients' recovery goals. Tidal Basin understands what it takes to get things done the right way. We bring to this project the following experience: • Florida Experience: We have worked with and in the state of Florida for decades. We have led the state's billion-dollar Emergency Rental Assistance Program for the Florida Department of Children and Families, we have assisted with the state's mass-vaccination program, and we currently lead the Sheltering at Home for Recovery Continuation program on behalf of the Florida Division of Emergency Management (FDEM). • Grants Management Experience: The city will benefit from our cutting-edge reimbursement knowledge for handling catastrophic losses. Whether the project involves strategic planning, targeting grants and funding resources, staff training and augmentation, and/or resolving the city's property insurance claims, we deliver expert-level guidance, technical assistance, and advisory services in current and future disaster recovery efforts. Our firm possesses the requisite understanding of the outlined scope of services and tasks and will provide a top-notch team of experts to execute the goals, objectives, and intentions of the city. • FEMA Public Assistance (PA) Experience: Our team can develop projects that comply with FEMA's eligibility requirements while maximizing reimbursement, following the project from award to closeout. Tidal Basin has decades of experience managing disasters of all kinds and advising clients on opportunities to take advantage of eligibility rules to maximize recovery and speed rebuilding following disaster events. Understanding of the Project The Tidal Basin team recognizes the importance of disaster recovery services to maintain resources, agility, and resilience. We have a long history of innovation and consistent service, quality, and products. Through our high level of oversight, we ensure strict adherence to written program policies and federal regulations. Tidal Basin understands that the city would like to select a consultant to provide disaster cost recovery and related grants and program management services. The tasks and potential projects addressed in this proposal include: 1 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 0° 2.1 Qualifications of Proposing Firm ®Al '°'N • FEMA Administrative Requirements • Grant and FEMA Project Worksheet Preparation • Grants and Program Management Firm Profile/Firm History Tidal Basin Government Consulting, LLC (Tidal Basin)was founded in 2006 by Daniel A. Craig after serving as the Presidentially appointed FEMA Associate Administrator of the Recovery Division. While at FEMA, Mr. Craig also served in roles including the Regional Administrator for Region I, where he was responsible for managing FEMA's preparedness, mitigation, response, recovery, and training activities in the New England region. In 2016, Tidal Basin Group was acquired by Rising Phoenix Holdings Corporation (RPHC) (formerly Adjusters International, Inc., founded in 1985). In 2018, Tidal Basin Caribe, LLC, a wholly owned subsidiary of Rising Phoenix Holdings Corporation, was created to provide consulting services throughout the Caribbean. In 2020, Tidal Basin Federal, LLC, a wholly owned subsidiary of RPHC, was created to provide consulting services for the federal government and Department of Defense agencies. In 2020, Mr. Craig was appointed as the CEO for RPHC and Tidal Basin Group. Tidal Basin's team of experts provides comprehensive solutions to t Services prepare for and recover from natural and human-caused hazards. Utilizing a risk-based and whole-community perspective,we provide the following services. • FEMA Public Assistance • Pre-Disaster/Cost Recovery Planning • FEMA Grants Management • Critical Infrastructure Specific Planning • FEMA 404/406 Mitigation • Emergency Operations Center(EOC)Planning, • Hazard Mitigation Planning Training and Exercises • Debris Monitoring • Incident Action Plan,EOC Action Plan,Incident • FEMA Housing Inspection Services Support Plan or other real-world and special event, • Resiliency Building incident response plan development and execution • Program and Capabilities Assessments/ • Consequence Management guidance and planning Needs Assessments • Executive Leadership expertise,guidance,training • Gap Analysis and exercising • Emergency Management and Preparedness Training • Strategic Planning and development • Homeland Security Exercise and Evaluation Program • Healthcare/hospital preparedness and recovery (HSEEP)consistent all-hazards exercises • Threat and Hazard Identification and Risk • EOP Development Assessments(THIRA)/Stakeholder Preparedness • Comprehensive Emergency Management Plan Review(SPR)Resiliency Building (CEMP)Development • Call Center Services • Continuity of Operations(COOP)/Business Continuity Plan(BCP)Development Tidal Basin is a comprehensive, all-hazards emergency management company focused on providing preparedness, response, recovery, and mitigation services for our clients. We are built on the principle that communities need the ability to enhance their own future resiliency through preparedness efforts we can take today. Since most of our leadership team has sat in our client's shoes as former federal, state, and local government emergency leaders themselves, we bring a unique understanding of the needs and 2 City of Miami Beach Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 cc 2.1 Qualifications of Proposing Firm 0 TI DA j challenges our clients face following devastating events. Our leadership team includes seasoned senior staff, emergency Tidal Basin Veteran FEMA management practitioners, and policy/program subject matter Resources experts who have successfully managed or supported every major Tidal Basin's Chief disaster event over the last two decades. Development Officer,Carlos J. We have enduring relationships with our clients because of our Castillo,CEM served as unwavering dedication to professionalism; unsurpassed knowledge Assistant Administrator for of policy, systems, and agencies; and a focus on tailoring our work Disaster Assistance(Recovery) product, communication, and reporting structures to fit your &Deputy Administrator for organizational needs. Everything from our personalized approach to Resilience service and dedicated leadership team, to our customized program management system and reporting structure are designed to provide the city with the insights, intelligence, and guidance necessary to make well-informed leadership decisions before, during and after a disaster event. Our knowledge of Federal programs, as well as numerous other funding streams, is unmatched, and we are ready to assist the city upon activation. We are prepared to offer in-person assistance as needed and have also developed a remote approach to maintain forward progression during uncertain times and as a cost-effective long-term approach. Should we be awarded services, we will utilize this expertise to work with the city to ensure our team provides concise, custom, and holistic project and program management solutions, particularly across service categories.We will seek out opportunities to streamline processes and avoid duplication of efforts as appropriate, while using our innovative, locally driven, and cost-effective approach. Our Experience Florida Experience Tidal Basin has extensive familiarity with recovery operations in Florida and has aided over 30 Florida communities to-date, guiding our clients through their insurance and FEMA recoveries. We have ',V experience with emergencies such as hurricanes and major flooding events, as well as a deep understanding of FEMA and other federal programs, FHWA and FDOT. This intimate familiarity and level of involvement enables our in-depth understanding of the unique (1 needs and challenges Florida faces following catastrophic events. .�,f" For the FDEM specifically examples of our experience include but are not limited to: Hurricane Irma Emergency Management Services and Other Support Services. Tidal Basin is currently providing professional services to the City of Miami Beach to support emergency management, response, recovery, mitigation, and other support services to assist in their recovery from Hurricane Irma. We helped facilitate the maximization of potential funding opportunities, expedited the processing of supplemental funding requests, and helped the city retain awarded funding during subsequent project closeouts and audits. Our staff participated in the activation of the city's EOC 3 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 ° 2.1 Qualifications of Proposing Firm e AS supporting operations including financial, administrative and management initiatives. We helped the city on 25 PWs submitted to FEMA totally over$11 million in obligated funds. Hurricane Ian Response and Mitigation Support. Tidal Basin was called in to support the Florida Division of Emergency Management (FDEM), under Emergency Support Function#20 Cybersecurity, with program management, deployment and demobilization, technical support, business analyst, user acceptance testing, inventory management, and logistics management of critical communications systems in Southwest Florida. The project's goal was to provide internet and cellular communications to government, essential businesses, and the public in locations where infrastructure had been impacted or destroyed by the hurricane. All operations were coordinated and communicated through the use of WebEOC. Mass Vaccination Program Management and Consulting Services. Tidal Basin deployed more than 160 field staff to support the state and counties with managing the vaccine distribution end-to-end process. We deployed leadership to the State of Florida's Emergency Operations Center(EOC)to provide strategic-level advice and manage the overall program, including daily operations at sites, technology solutions, call center scheduling, onsite staff support, training, etc. Additionally, we developed and implemented program processes and supported data integration and distribution, conducted reporting and monitoring of ongoing operations through WebEOC. We also worked closely with the State communications team on messaging and ensuring that counties who have opted-in to the state program understood the program processes and that the public understood the patient journey. Additional clients we have supported across the state include but are not limited to: City of Sanibel. Tidal Basin continues to provide the City of Sanibel with emergency management professional services to support the recovery, mitigation, and implement future policy in their recovery from Hurricane Ian. The duties completed include: completing an expedited project to inject an advancement of$2.4M within 45 days of submission, completed the damage assessments and identify 163 damages affecting the city, coordinating with city departments and management to facilitate FEMA PA, 404 mitigation and state grants related to the recovery, providing procurement guidance for RFP and RFQ solicitations, removing the administrative burden from the city(allowing city personnel return to normal work duties)through providing technical staff to complete daily coordination with FEMA and required recovery stakeholders, utilization of policy and FEMA precedence in past disasters to provide justifications to the Florida Division of Emergency Management (FDEM) and FEMA, coordinate funding advancements through FDEM, coordinate with FEMA Public Assistance, Community Assistance and Community Disaster Loan divisions to stabilize city's financial recovery, guide its' physical recovery and complete site inspections and guide A&E firms on FEMA policy. Tidal basin has submitted 48 FEMA projects, 163 damaged assets totaling an estimated $80M in damages. City of Key West. Tidal Basin provided professional services to the City of Key West to support emergency management, response, recovery, mitigation, and other support services to assist in their recovery from Hurricane Irma. We helped facilitate the maximization of potential funding opportunities, expedited the processing of supplemental funding requests, and helped the city retain awarded funding during subsequent project closeouts and potential audits. Tidal Basin also supported the undertaking of damage assessments to maximize the city's recovery efforts and reviewed eligibility criteria. Tidal Basin worked with the city to develop justifications for submission to FEMA and other applicable agencies, such 4 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 0° 2.1 Qualifications of Proposing Firm • BAsAINI- as the city's insurance provider. We helped the city with 20 Project Worksheets submitted to FEMA totaling almost$11 million in obligated funds. Santa Rosa County. Following Hurricane Sally in September 2020, Tidal Basin provided professional services to Santa Rosa County to support emergency management, response, recovery, mitigation, and other support services to assist in their recovery from Hurricane Sally(DR 4564-FL). We helped facilitate the maximization of potential funding opportunities, expedited the processing of supplemental funding requests, and helped the County retain awarded funding during subsequent project closeouts and potential audits. Tidal Basin also supported the undertaking of damage assessments to maximize the Santa Rosa County's recovery efforts and reviewed eligibility criteria. Tidal Basin worked with the County to develop justifications for submission to FEMA and other applicable agencies, such as the County's insurance provider. Before transitioning administrative operations to County staff, we helped the County with 28 Project Worksheets submitted to FEMA totaling over$12 million in obligated funds. Projects included debris removal; roadway, bridge, and other infrastructure repairs; damage to parks; and beach restoration. Department of Children and Families.Tidal Basin is administering the statewide$1.6 billion rental and utility assistance program for low-income households impacted by the COVID-19 Public Health Emergency. Tidal Basin's team is providing full grants management, case management, call center, marketing, and outreach services, as well as intake and entry of applications through a tailored tenant and landlord portal. Grants Management Experience Tidal Basin's reputation for strategic thinking and effective management of the total financial recovery process has gained us experience on some of the most challenging and high-profile losses of the past quarter century.We have assisted with recoveries that required extreme flexibility, technical expertise, and the ability to mobilize quickly. Florida clients we have provided Grants Management services for include but are not limited to: • City of Hialeah, FL. Tidal Basin has provided the city with services designed to support emergency management administrative needs with preparedness, mitigation response and recovery associated with disaster-related events. To date, we have managed 87 damage assessments for 14 projects totaling $8 million in FEMA recovery costs. We continue to help the city retain these funds during subsequent project closeouts and audits. • State of Florida. Tidal Basin is actively engaged in assisting the Bureau of Mitigation at FDEM and communities statewide by offering technical assistance to communities working on applications and addressing information request within the Sub-application Task Force for hurricanes Ian and Nicole. • Lee County Electric Cooperative. The Tidal Basin team has provided professional services to Lee County Electric Cooperative (LCEC) since October 2022, in support of emergency management, response, recovery, mitigation, and other support services for their recovery from Hurricane Ian. Based on the submission of documents and materials submitted, FDEM was able to request, through FEMA Grants Portal, a Category B expedited project in the amount of$84.1M dollars. 5 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 Cr, 2.1 Qualifications of Proposing Firm � e siN FEMA Public Assistance Experience Tidal Basin has an established history of providing program and grant management services to clients across the United States and its protectorates. We have provided FEMA Public Assistance (PA) consulting services directly to some of the largest, most high-profile applicants of the past decade, including the New York - New Jersey Port Authority following the 9-11 disaster and some of the nation's largest hurricane events. Our proven programmatic expertise is backed by a well-honed recruitment and training program; field-tested quality assurance, logistics, and operations management processes; and extremely low turnover, particularly among our management team. We have provided Planning,Training&Exercises,FEMA Public Assistance(PA),Hazard Mitigation Assistance(HMA),Community Development Block Grant(CDBG-DR/MIT),Joint Field Offices(JFO) Stand-up,Debris Monitoring,Damage Assessments and Overall Program Management Services for: 37+ 2000 150+ $40 Years FT/Cadre Staff Clients Billion Total Mew ewimery forded Cns+fur recovery programs Tidal Basin will provide the highest-level PA program and policy expertise to work together with the city and applicants to ensure that each project complies with the grant program's eligibility requirements while maximizing the opportunities under the Section 406 Hazard Mitigation, Codes and Standards, and Section 428 Alternative Procedures. Tidal Basin's program and policy experts are armed with unmatched knowledge and expertise that allows us to communicate with FEMA on behalf of the city with the authority to preserve and maximize federal reimbursements. Other successful FEMA PA experience at the city and local levels is well documented in the following examples: Linn County, IA. The Tidal Basin team used innovative tactics to support Linn County through their recovery process from Iowa Severe Storms (DR-4557-IA).The Tidal Basin team engaged with the local stakeholders about the FEMA Public Assistance process with creating and organizing damage inventory list. Once developing damage inventory with the assistance of the County, the Tidal Basin team worked with the County to ensure that the County's finance team developed a coding system to attribute costs for the disaster. Subsequently, the Tidal Basin team developed strategies and prioritized projects that were created from the damage description. Working with key stakeholders from FEMA, the State and local officials, we implemented a timeline for projects to be processed to obligation as well as closing projects out according to FEMA Public Assistance guidelines. With each project, the Tidal Basin team assessed potential 406 mitigation opportunities to ensure structures are more resilient to future derechos. A unique aspect that can be highlighted from working this project is that Linn County has two alternate projects in which funding will total approximately$2.6 million. To date, the Tidal Basin team has developed a total of 19 projects totaling $25 million in reimbursement through the FEMA Public Assistance process. • Following Hurricane Sandy,the Tidal Basin team was on-site within 48 hours of activation, starting with 44 staff that within 60 days grew to over 180. The approximate recovery total for Sandy to date is $5.5 billion in disaster-related damages. We are now transitioning to long-term recovery and closeout support for New York's PA operations. In total,we have assisted more than 4,800 New York 6 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 AL 0, 2.1 Qualifications of Proposing Firm � B SIN County Public Assistance and Hazard Mitigation applicants and 16 federal disaster declarations. Tidal Basin assisted the Mississippi County Port Authority(MSPA) in Gulfport, Mississippi, in coordinating the recovery of an estimated $100 million in disaster-related damage. Our team provided both public adjusting and FEMA-related services to deliver a total financial recovery solution, delivering strategic advice to maximize the Port's reimbursement from both funding sources. Initially, FEMA denied all Mississippi sub-recipients the benefits of applying the Cost Estimating Format(CEF)to large project cost estimates. On behalf of the MSPA, Adjusters International (Tidal Basin's sister firm)wrote a position paper and presented it to the Acting Director of the Mississippi Emergency Management Agency stating the case for why the CEF model could be beneficial to quantifying damage in Mississippi, and the position was accepted. Tidal Basin was successful in assisting MEMA to convince FEMA to implement CEF for alternate and improved projects. By applying CEF, the estimated value for these projects increased by 40 to 80 percent; therefore, alternate, and improved project funding to the Mississippi County Port Authority increased by an estimated $45 million. Presentation of our detailed report doubled the amount of the Port's claim from an initial combined insurance company offer of approximately$27 million to a final settlement of$62 million. • With a project valued at$49 million, the Tidal Basin team was actively engaged with the NYC Dept of Corrections Riker's Island Shoreline restoration. Our staff were actively involved in the development of the coastal infrastructure projects, review of versions, and obtaining FEMA Environmental and Historic Preservation (EHP)approvals. The Tidal Basin team conducts yearly site inspections as the projects progress and review design and construction plans as they evolve. • Hart Island is an old Potter's Field for New York City. During Sandy, human remains were washed out of the ground and became exposed along the shoreline, requiring numerous coastal infrastructure projects that included archeological and EHP reviews, with the Tidal Basin team actively engaging with the county, recovering over$13 million in damages. • Tidal Basin has provided both support staff and a SHMO who act on behalf of the Hawaii Emergency Management Agency for the County of Hawaii since 2014. These individuals work together with subrecipients and guide them through the FEMA PA Program and New Delivery Model (FEMA Grants Portal). Additionally, these individuals provide technical assistance on both the 404 HMGP Program and CDBG processes. To date, $33.3 million in PA funds have been obligated with additional funding pending. 7 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 di 2.2 Qualifications of Proposer Team • B sAN Organizational Chart City of Miami Beach FL `TIDAL UASIN 0 William Bolletino • Engagement Manager ti©IOAN John Rigling" Disaster Recovery Project Manager `TIDSAL N�-.OA • Patricia Reiter t---__ ___ 0i Administrative Assistant 0TIDAL ( w - DASIN � , Natalia Ramos Merced • � Chris Denney 6ASIlnl 6aN —- - — Public Assistance Grant Manager Debris Program Manager { R TIDALr y©ASIN Michael Baker Maria Judith Amador Brandy D.Buford,CFM Hazard Mitigation Specialist Damage Assessments& Training Lead Our Team William Bolletino 1/ ' Engagement Manager— is a member of the Business Development team. The EM has typically built relationships with key executives through sales and marketing endeavors and is usually best positioned to further develop and strengthen the iiiirelationship as the engagement progresses. They will maintain the long-term relationship with the client during and beyond any particular engagement. In order to properly manage program delivery and expectations 8 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 TIDAL 0/ 2.2 Qualifications of Proposer Team , BASIN John Rigling The Project Manager- is responsible for executing all aspects of the engagement and deliverables.They are responsible for the day-to-day management of the engagement and managing consulting staff deployed on-site (if applicable). The PM isdetermines priorities and goals with the client through a daily working relationship. Natalia Ramos Merced , Public Assistance Grant Manager performs detailed cost analyses. Reviewing and analyzing performance reports from grantees. Providing training and technical ' assistance in the administration of grants and agreements; interpreting laws, s ,, • regulations and policies. Participating in working groups on grant management issues or projects. Chris Denney Ai, �, Debris Program Manager is responsible for supervising multiple project managers; serving as the primary point of contact for Debris staff; maintaining appropriate �" staffing levels; and/or oversight of the total program with an emphasis on upper- - level communications with the the City of Miami Beach, Federal Emergency AllManagement Agency(FEMA), Florida Division of Emergency Management(FDEM), and other stakeholders. Judith Amador Mitigation Specialist conducts historical and recent data research and provides resiliency recommendations regarding mitigation options available to assist the Disaster Recovery Program. Nki Patricia Reiter Administrative Assistant handles filing, tracking, and cataloging of documents in ;' ' connection with specific projects and programs. This individual typically will have some grant specific knowledge but is not required. The Administrative Assistant may `` . generate some documentation but will primarily act in a supporting role to the other program personnel. Brandy Buford Damage Assessments &Training assists grantees and local jurisdictions with post-disaster damage assessment services, including preliminary damage y t assessments (PDAs)as part of the federal declaration process. This individual is • ili• familiar with the damage assessment process for community infrastructure and public facilities and performingpost-disaster assessment and reporting of damages P 9 9 r `, • ' "' in a manner that help impacted communities reach their maximum reimbursement and reconstruction funding potential. 9 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 0° 2.2 Qualifications of Proposer Team • TIDAL I Staff Resumes Profile William Bolletino, Sr. Mr. Bolletino has 10.5 years of Emergency Management Engagement Manager experience and as a consultant and currently is a Deputy Director of PA/Recovery. He is the Engagement Manager for 12 Clients three of which are Electrical Cooperatives who have experienced hurricane damages to their Infrastructure. He was a State Lead with the New Jersey Education Office of Emergency Management. As an Applicant Liaison • M.A.,Administrative Science, to FEMA, he was assigned to assist municipalities, county Fairleigh Dickinson University, governments, state agencies and non-profit organizations. Teaneck, NJ,2004 His responsibilities included the supervision of multiple staff • B.A., Public Service Administration, members and consultants, along with conducting Fairleigh Dickinson University, Preliminary Damage Assessments (PDA's)after an Incident Teaneck, NJ, 2003 had occurred to determine if a Disaster Declaration will be • Associates in Criminal Justice, requested by the Governor to the President of the United Salem County Community College. States of America. PDAs are also conducted in cooperation Carneys Point, NJ, 2002 with FEMA Staff members to determine if the State of New • Graduated Law Enforcement, New Jersey has met the dollar threshold for damages from the Jersey State Police Academy 107h event. He was responsible for training all newly hired Class, Sea Cirt, NJ, 1987 Contractual Staff encompassing all Public Assistance Policy Areas of Expertise and Procedures as required by the New Jersey State Police, Public Assistance Unit. Additionally, he Instructed • Public Assistance Applicants on NJEMGRANTS, FEMA Grants Portal, EMMIE • Disaster Recovery which are the Data Base systems utilized to submit all • Training information pertaining to Disaster related information • Damage Assessment required by FEMA and the State. He assisted and conducted comprehensive reviews on all Applicant Project Professional History Work Sheets (PW's)that were written by FEMA. He also Tidal Basin assisted the Applicant in writing Streamline Projects to Deputy Director of PA/Recovery ensure that FEMA and the Applicants captured all of the August 2023—Present damage and dollar losses for their property(s)damages or Continuity Operations Group, LLC Health Emergency expenses. He also completed financial Consultant reviews to ensure that all submissions for reimbursement December 2021 — August 2023 are accurate and eligible as written by FEMA. He has also performed the role of Close Out Manager for all DR 4488 COVID-19 Projects written in New Jersey accounting for approximately 700 and supervised 16 Close out specialists. His duties consisted of assigning completed COVID-19 Projects for Close out in NJEMGRANTS, reviewing all submitted Close outs reports referred to as Final Inspection Reports (FIRS).This involves the review of the staffs financial validation, uploading and submission of back up 10 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 TIDAL 0/ 2.2 Qualifications of Proposer Team • BASIN documentation into the FIR and into the FEMA Grants Portal and then he submitted them to the State Leads for approval. Once approved by the State Leads, the FIR is Advanced in NJEMGRANTS to State Administration where a State Large Project Final Accounting Letter(LPFA) is sent to FEMA requesting their review and concurrence with the States FIR. He also participated in all State/FEMA Close out meetings, Conference calls, training courses and communicated with the State Leads on personnel issues or concerns. Relevant Experience Deputy Director of PA/Recovery, Tidal Basin Government Consulting, August 2023 — Present As the Deputy Director of PA/Recovery, assigned as the Engagement Manager for 12 clients in which 3 of them are Electrical Cooperatives. Oversee/manage multiple disasters PA/Recovery efforts for all the current and open Federal/State Declared Disasters for these clients. Responsibilities consist of assisting the Business Unit Lead with Administration of the PA/Recovery, engage with assigned clients, supervise, mentor provide training to assigned staff, assist with career development of staff. Manage client expectations for assigned clients projects, manage projects when assigned by the Director of Recovery, perform other duties as assigned by the VP and AVP of PA/Recovery. Consultant, Continuity Operations Group, LLC (COG), December 2021 — August 2023 Applicant Liaison to FEMA for 7 Southern New Jersey Counties. Close Out Manager for all DR 4488 COVID19 Projects in New Jersey and responsible for supervising 15 staff members in Project Close outs along with all administrative responsibilities. As a Consultant and an Applicant Liaison to FEMA, was assigned to Burlington, Camden, Gloucester, Salem, Cumberland, Cape May, Atlantic Counties. Responsibilities were conducting Preliminary Damage Assessments (PDA's)after an Incident has occurred to determine if a Disaster Declaration will be requested by the Governor to the President of the United States of America. PDAs are also conducted with FEMA Staff members to determine if the State of New Jersey has met the dollar threshold for damages from the event. Was responsible for Training all newly hired COG Staff and on Public Assistance as required by the New Jersey State Police, Public Assistance Unit.Additionally, Instructed Applicants on NJEMGRANTS, FEMA Grants Portal which are the Data Base systems utilized to submit all information pertaining to Disaster related information required by FEMA and the State. Conducted comprehensive reviews on all Applicant Project Work Sheets (PW's)that were written by FEMA and ensure the Applicants captured all the damage and dollar losses suffered by the Applicants for their property losses or Health Emergency expenses. Financial reviews are also conducted to ensure that all submissions for reimbursement are accurate and eligible as written by FEMA. Currently the Close Out Manager for all DR 4488 COVID-19 Projects written in New Jersey currently 700, and the supervision of 7 Close out specialists. Duties consist of assigning completed Covid19 Projects for Close out in NJEMGRANTS, reviewing all submitted Close outs reports referred to as Final Inspection Reports (FIRS). This involves the review of the staffs financial validation, uploading and submission of back up documentation into the FIR and into the FEMA Grants Portal and then submit for the State Leads for approval. 11 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 0° 2.2 Qualifications of Proposer Team • TIDAL BASIN Profile John Rigling Mr. Rigling has over 30 years of experience in project Project Manager management, including eight years as a FEMA PA technical specialist and deployed on five New York State disasters. Mr. Rigling managed the FEMA PA program for the Miami Beach project from start to finish to recover disaster recovery expenditures. He is assisting the Big Bend Areas of Expertise Community Based Care recover their disaster recovery • 406 Hazard Mitigation expenditures through the FEMA PA program and he previously managed the project to recover client • After Action Reporting expenditures through the FEMA PA program for the City of • Alternate Projects Flagler Beach, FL, through Hurricanes Irma and Matthew. • Debris He also worked with the Port of Houston Authority and • FEMA Public Assistance Houston Independent School District as part of the • FEMA Individual Assistance management team assisting with recovery from storms and • HMGP flooding in Texas. He has previously served as Project • Historical Procedures Manager on the long-term recovery team for New York State, playing a key role in transitioning New York State's • Improved Projects Hurricane Sandy recovery operation to meet the long-term • PNP goals and the State and its applicants. Mr. Rigling has • PW Formulation, Writing& applied his knowledge for clients in program compliance Versioning requirements to help prepare applicants for closeout and • Roads/Bridges 406 Hazard ensure that they retain funding when work is complete. Mitigation Professional History Relevant Experience Adjusters International/Tidal Basin Project Manager Project Manager, Tidal Basin/Adjusters 2008 Present International, 2008 — Present Project Manager, City of Miami Beach, COVID-19, 01/2020 — Present Mr. Rigling has been the Project Manager leading grant management efforts of COVID-19 related eligible expenditures through the FEMA PA program for Miami Beach. This includes the collection and documentation of all COVID-19 related damage expenditures, coordinating with city employees to capture all eligible expenditures for project worksheet development, validating documentation, explaining program eligibility, recommending courses of action. As well as consulting on all aspects of State and Federal Category B Emergency Protective Measures (EPM) eligibility as it is tailored to meet the needs of the COVID-19 pandemic disaster. He was responsible for tracking COVID- 19 Public Assistance Streamlined Applications throughout 12 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 o 2.2 Qualifications of Proposer Team � B sALi the grant cycle, to include communicating with the Subrecipient to conclusion of the scope of work and beginning the closeout phase of the applicable projects. Closeout activities included ensuring project supporting documentation is properly filed and accounted for. Reviewing the P-4 for accuracy and completeness, accounting for all eligible expenditures and informing the Subrecipient and State Emergency Management of potential cost underrun, or cost overrun, and informing FEMA accordingly with proper verification in the closeout package. PA Technical Specialist, State of Alaska, DR-4533 COVID-19, 03/2022— 10/2022 Contract Public Assistance support for the State and Federal disasters for COVID-19. Provide general PA programmatic technical support for the delivery of both the State of Alaska and Federal programs including but not limited to: FEMA Grants Portal utilization and applicant training, application taking, creating and conducting briefings, Project Worksheet development, validating documentation, explaining program eligibility, recommending courses of action, representing the State with survivors and federal agencies, developing cost estimates, collecting and collating documentation, and creating performance reports. As well as consulting on all aspects of State and federal Category B Emergency Protective Measures (EPM)eligibility as it is tailored to meet the needs of the COVID-19 Pandemic disaster. Project Manager, City of Miami Beach, DR-4337 Hurricane Irma, 07/2018—Present Mr. Rigling managed this project from start to finish to recover disaster recovery expenditures through the FEMA PA program for Miami Beach. Accomplishments include the collection and documentation of all recovery expenditures from Hurricane Irma related damages, while remaining in compliance with federal policy and procedures. Mr. Rigling coordinated team schedules and implemented budget controls to maximize recovery. • 25 projects have been submitted to FEMA for expenditures for Irma. • Current documentation to date total estimated Hurricane damage claims = $11,845,759.47 obligated. Project Manager, Big Bend Community Based Care, Tallahassee, FL, DR-4399-FL Hurricane Michael, 02/2019— Present Mr. Rigling is working to assist Big Bend Community Based Care recover their disaster recovery expenditures through the FEMA PA program. Objectives completed include the documentation of all recovery related expenditures and ensuring compliance with federal guidelines. He coordinated team schedules and implemented budget controls to maximize funding. 14 projects developed and submitted. Approximately$11 million dollars obligated. Senior Project Specialist/Project Manager, City of Flagler Beach, Florida, DR-4337 Hurricane Irma, 09/2017—07/2018 From initiation through obligation Mr. Rigling managed the project to recover client expenditures through the FEMA PA program. Objectives completed included the documentation of all repair expenditures from disaster related damages while remaining in compliance with federal government policy and procedures. Mr. Rigling also oversaw implementation of budget schedules and controls to maximize recovery. Mr. Rigling was instrumental in formulating and submitting 26 projects through the FEMA Public Assistance program to encourage the city's recovery from Hurricane Irma.The projects have an estimated obligation of$3.5 million. 13 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 TIDAL 0, 2.2 Qualifications of Proposer Team • BASIN Profile Natalia Ramos Merced Public Assistance Grant Ms. Ramos entered in the emergency management field after Hurricane Maria hit Puerto Rico. She worked for FEMA Manager for four years in the recovery of Puerto Rico, filling a variety of different roles including Voluntary Agency Liaison in Individual Assistance and Program Delivery Manager in Public Assistance. Ms. Ramos was also deployed to New Education York to help in the COVID-19 response. During this time • M.A, Project Management, she worked as a supply manager specialist at a Covid University Ana G. Mendez, GumboVaccination Center. Ms. Ramos is currently an Associate Campus Project Manager for Tidal Basin. • B.A., Industrial Management, University of Puerto Rico, Mayaguez Relevant Experience Campus Languages Florida 4673-DR-FL, Sanibel Island, Hurricane Ian • Spanish and English Provide support to the City of Sanibel and working together Areas of Expertise with the Finance Department in the recovery of the Island. Working Emergency Protective Measures projects. • FEMA PA Grants Management • FEMA IA Michigan 4494-DR-MI, 4607-DR-MI & 4381-DR-MI • Financial Data Analysis Michigan State Police • Supply Chain management Working as an associated project manager in over 55 • Project Management projects for Michigan State, including Covid-19, Floods, and Severe Storms, for different types of facilities such as • Data Entry hospitals, public schools, and different cities of Michigan. • Basic Accounting The categories of worked included Emergency Work and Professional History Permanent Work. Tidal Basin New York 4480-DR-NY, Rochester COVID-19 Associate Project Manager Vaccination Center 2021 —Present FEMA Provided support to the New York State in the mission of vaccinating the communities of Monroe County in Rochester New York. Natalia Ramos served as a Supply Manager Specialist for FEMA, where she conducted all orders for PPE supplies needed for the vaccination center staff. Follow up shipping status and keeping healthy inventory levels. Determined best sources of procurement, and processed vendor invoices. Ms. Ramos Also served as a translator for the Spanish speaking people; conducting all the background questions and clarifying any doubt the patient would have before getting the vaccine. Puerto Rico 4339-DR-PR, Hurricane Maria 14 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 TIDAL 2.2 Qualifications of Proposer Team • BASIN Worked as a Program Delivery Manager for three years for FEMA supporting Puerto Rico Aqueduct Sewer Authority (PRASA) in the validation and management of over 20 emergency protective measures projects. These PWs represented over$160 million dollars in obligations to PRASA and the emergency response actions taken to maintain essential services during Hurricane Maria. Collaborated with complex water facilities projects and redacted a Memorial document with quantitative analysis to identify Drought Season in Puerto Rico. Participated in the complete process of Pump and Haul projects. The purpose was to provide Emergency Pumping for Sewer Transportation, to pump and haul excess sewer water from the statewide utility access holes to the fifty-one (51)wastewater treatment plants within the island to eliminate a public health and safety hazard for all Puerto Rico's regions (East, South, West, North and Metro). From the collection of documents, Scope of Work and Damage Dimension Disaster redaction, through the money obligation. These four projects represented a total of$437,315.00 for the applicant. Reviewed applicant data to provide FEMA recommendations for eligibility and priority of assignments. Program Delivery Manager, United States Department of Homeland Security, FEMA Reservist, January 2020 — February 2021, DR-4339-PR Guaynabo, Puerto Rico (JRO), June 2021 — August 2021, Water Sector— Category B • Supported Puerto Rico Aqueduct Sewer Authority(PRASA) in the validation and management of over 20 emergency protective measures projects. These Project works represented over$160 million dollars in obligations to PRASA and the emergency response actions taken to maintain essential services during Hurricane Maria. • Collaborated with complex water facilities projects and redacted a Memorial document with quantitative analysis to identify Drought Season in Puerto Rico. • Participated in the complete process of Pump and Haul projects. The purpose was to provide Emergency Pumping for Sewer Transportation, to pump and haul excess sewer water from the statewide manholes to the fifty-one (51)wastewater treatment plants within the island to eliminate a public health and safety hazard for all Puerto Rico's regions (East, South, West, North and Metro). From the collection of documents, Scope of Work and Damage Dimension Disaster redaction, through the money obligation. These four projects represented a total of$437,315.00 for the applicant. • Reviewed applicant data to provide FEMA recommendations for eligibility and priority of assignments to include but not limited to reviews information gathered during the Preliminary Damage Assessment (PDA)for assigned applicants, conducts exploratory calls to gather information from applicants, and understands each applicants' projects and recovery priorities. • Coordinated transmittal of documents through FEMA's Consolidated Resource Centers utilizing a web-based tool, scheduling site inspections with the applicants and Site Inspector Task Force Leader and identifying when technical expertise may be needed throughout the program delivery process. • Oversees the claims process by reviewing and validating damage details, scopes of work, and costs with the applicant. • Participates in regular FEMA meetings by providing updates on work status, evaluates claims, makes recommendations to FEMA as to whether the claim is eligible and resolves eligibility issues. 15 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 0°, 2.2 Qualifications of Proposer Team • TIDAL BASIN Profile Chris Denney Mr. Denney is an established emergency management Debris Program Manager professional with over 17 years of experience in debris management, project management, data management, and disaster response. He is thoroughly trained in disaster debris monitoring processes, procedures, and best practices. He has successfully led personnel for many Areas of Expertise debris monitoring operations including major hurricanes, • Debris Management floods, ice/winter storms, tornados, and oil spills. His proficiencies are easily recognized in managing and • Project Management securing funding for more than 20 million cubic yards of • Data Management disaster-generated debris. Here are additional significant • Disaster Response responsibilities and actions performed by him: Certifications &Training • Managed and coordinated the removal of more than • OSHA-30 Construction Safety 200,000 hazardous trees, limbs, and stumps. • First-Aid and CPR • Assisted more than 20 applicants and sub-applicants in • FEMA: IS-100, IS-200, ICS-300, navigating FEMA's PAPPG as well as federal and local ICS-400, IS-632.a, IS 633, IS 634, laws, statutes, and guidance. IS-700, IS-800, IS-1027 • Secured more than $4 billion in Federal funding through • E0202 Debris Management expert documentation and data collection. Planning for State,Tribal,Territorial, and Local Officials • Managed the collection, assessment, and execution of • US Coast Guard(USCG) more than 10,000 Rights-of-Entry/Hold Harmless Documentation Unit Leader, Level 3 Agreements for PPDR • OSHA 24-Hour HAZWOPER • Provided guidance to clients and developed processes Professional History for expediting removal of non-typical disaster debris Tidal Basin such as bagged debris, commercial debris, and Debris Services Program Manager electrical grid components. 2021 —Present Witt O'Brien's Regional Manager, various locations Relevant Experience 2017-2021 Debris Services Program Manager, Tidal Basin, 2021 — Present Mr. Denny serves as Tidal Basin's Debris Services Program Manager. He ensures the firm's Private Property Debris Removal (PPDR) and other disaster-related debris removal programs have the policies, procedures, regulatory compliance measures, and the proper resources for successful client recovery. He also works to maximize grant funding for every client. 16 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 0° 2.2 Qualifications of Proposer Team ! TIDAL BASIN Regional Manager, Witt O'Brien's, various locations (Georgia, South Carolina, Florida, West Coast), 2017 — 2021 Mr. Denney served in various roles while at Witt O'Brien's, including Regional Manager and cadre staff in data, operations, and project manager positions. • Identification of target clients/areas and client relationship building. • Review of RFPs and go/no-go decision and development of proposal content. • Price structure development. • Project training content development. • Activation and mobilization strategy development. • Project execution and oversight. • Development of proprietary ADMS requirements. Cadre Employee, Witt O'Brien's, Various Locations (Georgia, South Carolina, Florida, West Coast), 2012 — 2017 While serving as cadre staff, Mr. Denney's duties included but were not limited to the following: • Data, Operations, and Project Manager of multiple projects across multiple states. • Developed data management processes for company use. • Developed documentation requirements for company use. • Developed data and documentation storage processes for debris project use. • Responded to hurricanes, floods, ice/winter storms, tornados, and oil spills. • Developed training materials and procedures. • Developed response strategies, pre-event inventory requirements, and pre-event inventory warehouse locations. Consultant/Contingent Worker, Multiple Companies (Shaw Group, BellSouth and Thompson Construction), 2005 — 2012 • Shaw Group: Field Supervisor for debris monitoring post Hurricane Katrina throughout SE Louisiana. • BellSouth: Communication restoration consultant post Hurricane Katrina and Rita. • Thompson Construction: Construction management consulting for government and retail contracts for restoration following declared disasters as well as new construction including: New Orleans Superdome. New Orleans Public Housing Developments.Multiple Wal-Mart stores in SE USA. o Multiple Winn Dixie stores in SE USA. o Port and Warehouse reconstruction for Providenciales Turks and Caicos. 17 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 di 2.2 Qualifications of Proposer Team B SIIN Profile Maria "Judith" Amador Ms. Amador possesses more than 30 years of progressively Mitigation Specialist advancing management experience, with over a decade dedicated to FEMA's Hazard Mitigation and Individual Assistance programs. Her expertise extends mostly to both Puerto Rico and Hawaii, and she is fluent in both Spanish and English. Ms. Amador has led various significant Education initiatives, including the Hazard Mitigation Assistance (HMA • Credits towards M.A. in -406)and the Inspections and Damage Assessments team, Environmental&Economical as well as overseeing the Hazard Mitigation Grant Program Planning, University of Puerto Rico— (HMGP-404)at the Natural and Cultural Resources Sector Rio Piedras, 1989—1992 (NCR)within the Federal Emergency Management Agency • B.A.,Arts—Social Sciences— (FEMA)for DR4336-4339. Additionally, her contributions Psychology, University of Puerto extend back to Hurricane Hugo in 1989, where she Rico—Rio Piedras Campus, 1989, collaborated with FEMA and the Housing and Community Magna Cum Laude Development Disaster Recovery Office. • Credits towards M.A. in Sustainable Tourism, International Coop University,Costa Rica, 2007—2008 Relevant Experience • Ecotourism Projects Design, George Senior Director Mitigation, Tidal Basin, June 2022 — Washington University&Inter- American Institute of Tourism, 1992 Present Areas of Expertise In her role as Senior Director of Mitigation, she oversees and assesses the execution and delivery of Mitigation • FEMA: IA, PA,and HMA Grants, programs for our clients. She actively recommends NEMIS, EMMIE, BCA Tool, Grants Manager, Grants Portal, management actions to enhance performance, compiles Environmental Historic Preservation, data for further program analysis, collaborates with relevant Advance Assistance and Initiatives. personnel, and ensures the maintenance of satisfactory • Benefit Cost Analysis Development quality in Mitigation programs. • Surveys Development for • Supervise and execute day-to-day technical operations Inspections and GIS Integration for the Hazard Mitigation Business Unit. using Esri ArcGIS Survey 123 • Field Inspections, Damage and Risk • Plan work: make assignments based on priorities, work Assessments, GIS Analysis, Lidar, requirements, assignment difficulties, and employee and Data Integration capabilities, and ensure that work production and • Special Flood Hazard Area- accuracy requirements are met. Floodplain Data Integration • Provide advice, counsel, or instruction on work and • PR's Watershed Analysis administrative issues and approve leave requests. Professional History Review and evaluate work performance, Tidal Basin develop/recommend performance standards and Senior Director Mitigation ratings, conduct performance reviews, and complete June 2022—Present required performance appraisals. 18 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 o 2.2 Qualifications of Proposer Team BASIN j Project Manager, Hawaii Emergency Management Agency and Department of Defense (HIEMA), Deployed: 10/2022— 11/2022; 01/2023; 02/2023—04/2023; 05/2023; 07/2023—08/2023 Application Development. Complete Benefit Cost Analysis (BCAs). Develop Technical Mitigation Presentations about Hospitals and Coral Reefs to diverse audiences and Develop Live Reporting Tools— integrating ArcGIS software. Answer FEMA's Requests for Information (RFI). DR4365 Severe Storms— Landslides and Mudslides; DR4366 Hawaii Kilauea Volcanic Eruption and Earthquakes; DR4395 Hurricane Lani; DR4510 Covid-19 Pandemic; DR4549, DR4604, and DR4369 and DR 4604 Hawaii Severe Storms Flooding and Landslides; FM-5404 Hawaii Mana Road Fire. Received a recognition for supporting the State of HI in developing a Coral Reef Insurance Feasibility Report presented to the Legislature in developing a new law project. Project Manager, Public Assistance Grant(PA), PA Hazard Mitigation (406), and Hazard Mitigation Grant Program (404). Puerto Rico Proyecto Hospitales Menonita Answer FEMA's Request for Information (RFIs). Develop Memos. Develop HM 406 with PA PWs for all hospitals. Develop Benefit Cost Analysis (BCAs)for HMGP Projects of Puerto Rico Hurricanes Irma and Maria DR4336 and DR4339. Hazard Mitigation Grants Consultant & Benefit-Cost Analysis Lead, Tetra Tech and IEM, September 2019 — June 2022 • Developed Benefit Cost Analysis for the Patillas's Dam - PREPA—HMGP Structural Seismic Retrofit $568 MM. • Analyzed FEMA's Public Assistance identified damages for facilities, submitted additional elements to maximize funds, increasing the project's scope to reach the 50% Rule, resulting in substantially damaged projects eligible for total restoration. • Developed creative and double-functioning Hazard Mitigation 406 alternatives for projects. • Developed Mobile Apps for Data Collections with GIS Integration, using ArcGIS Esri Survey 123, to assess damages and collect field data. • Developed and documented robust Benefit Cost Analysis (BCAs), including Tech Memos. • Developed applications for Hazard Mitigation Grants program, including Scope of Works, Cost Estimates, etc. FEMA DR-4339-PR, Hazard Mitigation Manager— Natural and Cultural Resources Sector (NCR) Mitigation Task Force Lead, February 2018 — September 2019 • Supported FEMA's Public Assistance Analysis with the eligibility evaluation of Puerto Rico's PRASA and PREPA Dams, as eligible facilities for DR-4339-PR. • Led the Management of the Public Assistant Hazard Mitigation Assistance Program (HMA-406) projects and the Hazard Mitigation Grant Program (HMGP-404)for the diverse and highly complex Natural and Cultural Resources Sector and provided supervisory oversight and technical guidance to staff regarding the delivery of the grants process. 19 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 c 2.2 Qualifications of Proposer Team • TIDAL BASIN Profile Patricia Reiter As an executive administrator, Ms. Reiter has over 20 years Administrative Assistant of experience overseeing and directing department operations for large organizations. Discreet and professional assistant to the Vice President of Recovery in Florida, Ms. Reiter has a track record of being organized and skilled at time management, scheduling, invoicing, and Areas of Expertise the Microsoft Office Suite. Dedicated to improving the daily • Types 80 wpm operations of busy executives. She is goal oriented with the ability to meet deadlines in an efficient manner. • Highly Organized • Office Management Relevant Experience • Calendar Management • Communication Executive Administrative Assistant, Tidal Basin • Event Planning Government Consulting, April 2022 — Present Professional History Working as an executive administrator, Ms. Reiter supports day-to-day operations for executive leadership for recovery Tidal Basin operations and projects in Florida. Responsibilities include Office Administrator April 2022—Present managing multiple calendars throughout the organization, purchasing, and directing daily office operations. She is Auro Hotels,Renaissance Airport responsible for responding to and dispatching all telephone Hotel Banquet Supervisor communications that come into the VoIP systems, Zoho November 2014—April 2022 Desk. Trusted with confidential reporting requirements and preparing memos for senior staff and arranges corporate Levy Hospitality meetings, as needed. Oversees contracting, invoicing and Executive Banquet Server July 1994—Present logistics for Florida recovery projects. Banquet Supervisor, The Renaissance Orlando Airport Hotel, November 2014 —April 2022. Lead a team of 30+ professional staff for large corporate and private events. Oversaw all aspects of guest's contracts to execute a flawless experience. Ms. Reiter's responsibilities included daily meetings with direct staff and event managers, and weekly meetings with hotel sales department. Completed all daily paperwork, closing receipts and invoices. Monthly food and beverage inventories. Composed a weekly schedule for all banquet staff, including management, according to business needs. 20 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 TIDAL 0/ 2.2 Qualifications of Proposer Team • BASIN Profile Brandy D. Buford, CFM Damage Assessments & Ms. Buford is a certified floodplain manager, hydrologist, floodplain permit specialist, and floodplain program planner Training Lead with a demonstrated history of working with federal, state, and local entities to ensure compliance with the NFIP and state floodplain requirements. She is familiar with and have worked along localities throughout the Risk MAP process Education and am familiar with the Risk MAP cycle. She has also • BS, Geosciences&Geology, Rocky worked in grants management, on the receiving end, as Mountain College well as the application review and approval process of grants administered by the Virginia's floodplain Areas of Expertise management program. She has expertise in research, data • Resilience and Mitigation collection, conducting analyses, and presentation of results • ArcGIS&ArcGIS 10.1 to include public speaking engagements. • GPS Certifications &Training Relevant Experience • Certified Floodplain Manager, Technical Specialist, Hazard Mitigation Technical Virginia Assistance Program (HMTAP) Joint Venture with • CFM, and Technical Specialist— Michael Baker and TetraTech. Ordinance Review Training for Region 3—Virtual—08/28/2023 Responsible for assisting with tasks, meetings, and trainings as requested. Professional History Michael Baker International FEMA HMTAP 312 Ideal State Framework. Certified Floodplain Manager Technical Specialist. Responsible for assisting with the 2022-Current development of Substantial Damage Response Plan(s)as a part of the Alliance for Resilience and Mitigation (ARM) team in support of the Federal Insurance and Mitigation Administration (FIMA) Hazard Mitigation and Technical Assistance Program contract. Responsible for assisting with tasks, meetings, and trainings as requested. FEMA HMTAP 313 National Violations Tracker Tool. Technical Specialist. Responsible for assisting with violations tracking data and assist in the generation of a standard operating procedure for states utilizing the tracking tool. Complete applicable trainings and research. FEMA PTS BKR TO3 ARC PTS Building Sciences Division. Technical Specialist. Responsible for generating and delivering Substantial Damage Estimator(SDE)Tool Trainings in coordination with FEMA. Collaboration in Michael Baker INTERNATIONAL 21 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 0° 2.2 Qualifications of Proposer Team 3" L development of training material and delivering E0312: Building Science Fundamentals trainings in coordination with FEMA. FEMA PTS BKR TO1 ARC PTS. Technical Specialist. Responsible for conducting quality control/quality assurance and assisting with the post preliminary due process tasks. FEMA PTS BKR TO3 ARC PTS. Technical Specialist. Responsible for conducting quality control/quality assurance and assisting with performance technical specifications in post-preliminary due process tasks. Technical Specialist, FEMA HMTAP 405 Hazard Mitigation Grant Program (HMGP), FEMA Region 5 and 6. FEMA. Aid in the development of guidance documents as well as conduct technical review of Hazard Mitigation Grant Program (HMGP)generator applications. Ensure applications meet technical review guidelines in accordance with specific project job aids/guidance as well as overall performance work statement requirements. Provide quality check of technical reviews as assigned by HMGP Project Manager(PM) and Deputy PM. Complete applicable trainings, meetings, and research, as requested. SME, CERC Contract, FEMA Region 5: Minnesota, Wisconsin, Illinois, Indiana, Michigan, and Ohio. Responsible for assisting as a subject matter expert with community engagement and risk communication tasks, as requested. Also completed community engagement and risk communications onboarding training and attended meetings to complete subject matter expert requested tasks. Michael Baker is the managing partner of the joint venture Resilience Action Partners, which holds the Community Engagement and Risk Communications contract for FEMA's Risk Management Directorate in support of the Risk Mapping, Mapping, Assessment, and Planning program. Michael Baker's services include hazard mitigation planning, community outreach, preparation and dissemination of outreach materials, program management, and development and delivery of training for stakeholders. Resilience Action Partners supports FEMA Region 5, which executes flood mapping and mitigation projects. The team also helped FEMA create the Region 5 Mitigation Assistance Resource Guides for each Region 5 state and for tribal nations. Floodplain Program Planner And Certified Floodplain Manager (CFM), Virginia Department of Conservation and Recreation (DCR), Dam Safety and Floodplain Management Division, Statewide, Virginia. December 2020 - August 2022 Strategically planned, developed, and administered the state's floodplain management program. Coordinated with local, state, federal, and private agencies to collaborate on compliance, state and federal policy, program development, trainings, and outreach. Developed policies and procedures for the management of the state's floodplain program. Developed and deliver courses, trainings, and workshops as well as attend and present in conferences and symposiums. Developed and submitted Statement of Work(SOW), Narrative Plans, Workload Plans, Budget Narratives, and Quarterly Reports as per guidance under the Tiered State Framework for utilization of FEMA grant funds. 22 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 TIDAL 2.3 Sub-contractors/Sub-consultants BASIN Michael Baker International, Inc. Tidal Basin is partnering with Michael Baker,who is at the forefront of preparing communities to be more resilient in the Michael Baker face of severe weather and climate change related threats. MBI's planners, engineers and technical experts work closely INTERNATIONAL with clients to assess risks and vulnerabilities to installations, operations, systems and assets that may be caused by climate hazards, such as flooding, sea level rise, severe weather, and water supply limitations. They develop mitigation and adaptation strategies to address those risks so that our clients can be more prepared to face climate related threats today and tomorrow. Michael Baker is focused on building more resilient organizations and communities capable of responding effectively in any natural or man-made emergency situation. MBI has helped cities, counties, regions, and states across the nation prepare their hazard mitigation plans, emergency operations and evacuation and shelter plans, among other sustainability and resilience services. Their statewide sustainability and resilience services include Maryland, New Jersey, and Pennsylvania. Data Development and Analysis The Michael Baker team has extensive experience developing data, managing data, and analyzing data at all organizational scales. MBI's teams utilize the most state-of-the-art technology solutions to work with spatial and non-spatial data. Cloud services through Amazon Web Services, Microsoft Azure and Google Cloud allow us to use infinitely scalable solutions for analysis and processing of large datasets in highly secure and cost-effective models. Cloud services also allow us to build end-user solutions where analysis can be performed through web services and end user applications, while utilizing advanced serverless technology behind the scenes. They maintain a close partnership with Esri, the leader in geospatial technology providing us access to the latest technology and capabilities in the GIS industry as well as technical advisement resources. Whether the requirement is for comprehensive grant administration services or assistance with just one component of a program or project, Michael Baker is prepared to meet client needs with the experience and capacity to administer every aspect of local, state, and federal grant programs. MBI's services include program design, policy development, fiscal management, record-keeping, online reporting and drawdown, staff training, technical assistance, public participation, subrecipient monitoring, procurement, labor compliance, environmental review, and preparation for funding agency monitoring. SDE Trainings Conducted through the ARC Building Science team in partnership with the FEMA Floodplain Management Division and local FEMA Regional leads (R2 and R3, respectively), each Substantial Damage Estimation (SDE)Tool training is customized to the local jurisdictional conditions, including photos and content that is relative to the region in which the training is being conducted. The SDE training program aims to prepare local communities and their enforcement officials for rapid response to and damage assessment of large-scale, multi-structure damage occurrences resulting from natural and human-made disaster events. 23 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 AL 0, 2.3 Sub-contractors/Sub-consultants � B SIN The two-day training delivery incorporates one and one half-days of classroom instruction focused on the substantial damage assessment and inspection processes, introduction to the SDE Tool, software application, step-by-step procedure, followed by one half-day of field instruction focused on the practical application of the SDE Tool in the field. The slide content for the classroom instruction portion of the course includes the following presentations: • Unit 1: Introduction and General Information- Introduces course, instructors, and the SDE application. • Unit 2: SDE Overview- Introduces SD, SDE determinations, roles and responsibilities, and local implications. • Unit 3: SDE Inspection Guidance—Provides guidance on conducting SDE inspections. • Unit 4: SDE Introduction and Installation—Walk through tutorial on downloading and installing SDE tool. • Unit 5: SDE Tool Overview—Walk through tutorial of SDE tool and data fields. • Unit 6: Percent Damage by Structure Element for Residential Structures—Provides guidance on making percent damage determinations with photo examples and introducing rainbow charts for general guidance. • Unit 7: SDE Manual/Paper Exercise—Provides case study examples for students to practice performing paper assessments (many communities do not have resources to perform field inspections directly in tool and rely on paper assessments in the field that are later added into the SDE tool to finalize assessments). • Unit 8: SDE Tool Features—Covers commonly used features and functions of the SDE tool. • Unit 9: SDE Tool Exercises—Provides example exercises for students to practice utilizing the SDE tool, inputting data and generating reports. • Unit 10: SDE Best Practices—Provides best practices recommendations emphasizing photograph practices as well as conducting quality assurance/control for data input. • Unit 11: SDE Resources and Final Comments—Summarizes key takeaways and provides additional resources for conducting SDEs. We partner with the FEMA Regional lead(s)and state lead(s)to find local areas to perform real-time site- based SDE inspections where the course participants practice with the electronic and manual SDE assessment forms/inspection worksheets, including residential and non-residential/commercial structure examples -single-family residence, townhome structure, and mid-rise business/office structure. Number of trainings completed: 1. Nassau County, NY 3, Suffolk County, NY 03/02/2023-03/03/2023 09/06/2023-09/07/2023 2. Harrisburg, PA 4. Fayette County,WV 06/21/2023-06/22/2023 08/01/2023-08/02/2023 24 City of Miami Beach I Emergency Management Administrative Support Services I Tab 2 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 �`. TIDAL Request for Proposal RFP-2024-011-WG March 18,2024 ' **- BAS I NJ Submitted to: City ofMiami ATT City Nof Willi Miamiam Beach Garviso Procurement Contracting Officer II 2310 Pine Tree Drive, Third Floor Miami Beach,FL 33140 BeaCh Williamgarviso@Miamibeachfl.Gov EMERGENCY MANAGEMENT ADMINISTRATIVE Submitted by: SUPPORT SERVICES Bill Slater Vice President TAB 3: Approach & Methodology Recovery&Response P:315 440 4775 E.bslater@tidalbasin.rphc.com MN III IIII r :f'4 M MIIC1 MIMICS . III MI III IM i 111® III®L!9 ;, -� = grit milt -12 I III MILO at- ........._-.... = . 7:ilii,-..-„ if Mix.i9 _ ", 1 IN ii Si i . sty/ "mil , I , imuluiI]« �1 .r}�� ._ i *'- I g•,i y,r . {A• — _ 1. - -t ,i -`—_ �q�=Yaa�' - = f� ; Fl : X1 '+r" !.FeY 'ram ��i F - _ ' � ' 171- 4 k..•C".--_A7. 0, '{ ;';�-.•+y '. �Y f — r �i a. la' .�" ,,. liv r ' as f '3F .s„r P - .yIJ`,� lillit i t(tii.1l�4 "I. ;�1„a Jr1l-I ,, i ' •�b;, tidalbasingroup.com 675 N.Washington Street,Suite 400.Alexandria,VA 22314 P:888.282.1626 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 Contents TIDAL BASIN 3.1 Recovery Methodology 1 Management Plan and Deliverables 1 Schedule 1 Client Communications 2 Management Team Responsibilities 2 Logistics 2 Staffing 2 3.2 Program Approach 3 FEMA Public Assistance Advisory Services 3 Project Formulation 3 Public Assistance Eligibility 5 Debris Management Support 5 Award Closeout 6 3.3 Supplier Diversity—(MWBE), (S/DBE), Labor Surplus Area firms 8 3.4 Value-Added Services 9 Call Center and Applicant Support Services 9 Phoenix OneCase 9 City of Miami Beach I Emergency Management Administrative Support Services I Tab 3 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 c 3.1 Recovery Methodology � SHIN Management Plan and Deliverables Tidal Basin recognizes that a disaster recovery consulting engagement SESS has a beginning, a middle, and an end. Throughout this entire linear Q� s, process, however, is the need for constant evaluation of dynamics that �� affect the engagement. New information, changes, opportunities, and m concerns are common events that drive the need to adjust and adapt. To c CLIENT deal with this changing environment and the unique needs of the city, rn Tidal Basin will rely on a Continuous Evaluation Cycle to manage our engagement. Tidal Basin's consultants apply a cyclical thought process 7 that continuously reevaluates the effectiveness of progress and /NIKEM�` achievements of the engagement, and then adapt new strategies if needed. As the linear steps of the engagement proceed, continuous reevaluation helps to ensure effective attainment of goals and objectives. On a weekly basis, the Project Manager(PM) is responsible for continuously evaluating the engagement and progression toward the city's goals and milestones and reports any deficiencies or the need to adjust the engagement strategy to the Engagement Manager/Project Executive. To support this effort, Tidal Basin will: • Design a targeted, time-proven Recovery Plan that defines the city's disaster recovery objectives, strategies for achieving those objectives and tactics for carrying out the operation. • Defined roles and responsibilities and a clear sense of the city's goals and how each team member fits into the larger mission. • Anticipate problems, providing contingencies for the city's vulnerabilities and continuously evaluating the engagement for effectiveness and appropriateness with a clearly defined course of action to update the plan on regular intervals if necessary. • Defining clear milestones to ensure the project is on-course, within budget, and aligned with the city's recovery goals while making appropriate course corrections along the way. • Clearly defined deliverables and taskings so that each team member has clear expectations to support the city's objectives. • Prepare weekly summary reports of progress toward the city's goals and any issues that may require operational changes. • Attend all planning and progress update meetings, including hosting and providing presentations as requested by the city. Schedule The FEMA Public Assistance Program has strict statutory deadline dates based on the Category of Work a Project Worksheet is written against. Tidal Basin's Project Manager shall develop a detailed Project Worksheet Tracking Workbook, which shall include a descriptive timeline for each Project Worksheet obligated. This timeline shall track the deadline date for Category A and Category B Projects (Debris Removal and Emergency Protective Measures respectively), plus Category C through Category G Projects(Permanent Work), as applicable. 1 City of Miami Beach I Emergency Management Administrative Support Services I Tab 3 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 c 3.1 Recovery Methodology � B SIN Client Communications Tidal Basin's Project Manager will be the primary point of contact between the Tidal Basin team and the city and will be responsible for keeping all parties up to date on project status on an ongoing basis. The city may communicate freely with other Tidal Basin assigned staff as necessary for efficiency of routine processing of projects, but the PM should be kept appraised when necessary. The team will provide the city with a weekly status report detailing project activities, progress towards project goals and deadlines, and other required data. The PM will schedule a weekly status meeting with the city to discuss project progress, and any other necessary topics. The weekly report will be available at this meeting for discussion. Additional reporting and meetings will be scheduled as necessary and requested. Either the PM, the Engagement Manager, or other designee will be available during regular business hours via phone or email and to respond to requests from the city. Management Team Responsibilities The Tidal Basin team's key and support staff will utilize their expertise to ensure project success. Roles and responsibilities shall be defined with a clear sense of the city's goals and how each member of the management team fits into the mission. The responsibility matrix clearly defines the management team's accountability, and the project organization chart describes the organization of the team and the lines of authority and communication. Logistics Resources deployed to this effort will be equipped with contractor-issued and owned hardware before joining the contract. Such hardware will include laptops (PCs)and other equipment deemed necessary to support the program. The Tidal Basin Team already has in our inventory enough laptops for the number of staff necessary to perform this engagement. The city shall request FDEM provide the FLPA.org system and FEMA provide Portal access for the submission and processing of applications by the assigned Tidal Basin Team. Tidal Basin will directly access applications through secure connections directly from the contractor owned and issued PCs. The Tidal Basin team will provide necessary software required for this contract. Sufficient licenses are already owned to perform the contract. Such software includes MS Office and collaboration software (e.g., TEAMS or SharePoint). Staffing Tidal Basin will provide a Public Assistance Consulting team of sufficient size and with sufficient training to assist the city with their financial recovery from federally declared disasters. With a bench of over 2,000 resources, and a stellar recruiting team which is accustomed to hiring and onboarding hundreds of local and remote staff to stand up recovery programs quickly, the Team can staff the initial project requirements as well as any necessary surges. Tidal Basin maintains an office in Lake Mary, FL, and has developed a well-trusted and effective remote working ethic that has been in-place for years. Tidal Basin has staff that have been working remotely for clients for over three years now, to their complete satisfaction. 2 City of Miami Beach I Emergency Management Administrative Support Services I Tab 3 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 C9 3.2 Program Approach TIDAL IN FEMA Public Assistance Advisory Services Project Formulation The Tidal Basin team has the unique advantage of having supported disaster recovery operations from virtually every type of declared event, including hurricanes, typhoons, tornadoes, floods, fires, earthquakes, volcanic eruptions, terrorism, and pandemics. Tidal Basin will use our decades of experience managing complex events to support the city's unique disaster recovery needs. Our team will work with the city, FEMA and FDEM and implement a process for managing disaster recovery from project inception to closeout including the following: • Develop and implement a comprehensive Recovery Strategy that allows the team to identify and Tidal Basin's Director of Recovery, communicate risks within the city's operation that formerly a FEMA Public Assistance could preclude its ability to optimize reimbursement. Group Supervisor,was instrumental in • ment deployment Collaborate with city staff and necessary stakeholders the development and of on project formulation of Damage Description and FEMA's Grants Portal and Grants Dimension assessments (DDD), information gathering, Manager systems and assisted in the Scopes of Work (SOW), project development, back up design and implementation of FEMA's documentation, and preparation for each project new Public Assistance Delivery Model. worksheet(PW). These items can include project submittals, to FDEM, FEMA and/or any other applicable entities and will adhere to the standardized format proven to comply with FEMA's requirements while maximizing recovery opportunity. • Provides program management and technical support related to the FEMA PA program, including but not limited to applicant outreach; damage assessments; site visits; PW formulation, writing and documentation; eligibility expertise; assistance to applicants; 406 hazard mitigation; special considerations; benefit-cost analysis and CEF; issue resolution and appeals; information management; assistance with audits; and closeout support. • Work with FEMA to formulate PWs in the most advantageous, streamlined, organized manner that aligns with the internal priorities of the city. The team will provide guidance to the city and will focus on maximizing reimbursement for the repair/replacement of critical infrastructure losses. • Attend all meetings with FEMA, state and other agency staff and participate regularly with the city's disaster recovery team. The team, as required, will attend either in-person and/or virtually. This includes: Applicant Briefing Recovery Scoping Meeting Recovery Transition Meeting • Assist the city in establishing pragmatic document control organized by PW and preserved for easy access for appeals, closeout, and audit. The team will also assist the city with the establishment of a file retention system and data management process that ensures disaster records are complete and ready for audit. 3 City of Miami Beach I Emergency Management Administrative Support Services I Tab 3 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 3.2 Program Approach � TIDAL IN • Develop and execute processes for the city that allows the team to assist in the preparation and submission of ` ` In total,Tidal Basin efficiently and the disaster recovery program. These implemented effectively managed over$10 processes will be inclusive of documentation, million in Public Assistance grant procurement, contracts, payroll, and grant submission funding,including over$100K in support. 406 Hazard Mitigation Program Develop and execute processes for obtaining, analyzing, Measures,to harden City facilities and gathering field documentation. Processes will include and mitigate against future records related to procured goods and services, damage. timekeeping, and force account labor. I strongly recommend the services Provide overall Grants Management services relating of Tidal Basin.They are • to all FEMA Project Worksheets, including the professional,thoughtful,and management of FDEM and FEMA's Grants Portals, extremely knowledgeable.They thereby ensuring compliance with applicable policies, handled the city's financial regulations, and laws, as detailed further below, recovery flawlessly which minimized disruptions to the city's • Assist in developing and implementing mechanisms to staff,allowing them to keep focus track Management Costs to enable thorough and on their daily responsibilities. expeditious reimbursement, Mark Finigan, Former Finance • Evaluate opportunities and develop alternate and/or Director,City of Key West,FL improved project requests for FEMA and/or other Federal or State Grants; all necessary documentation and policy justification to support approval will be provided. • Develop and implement policies and procedures for the FEMA Grants Portal system to ensure consistency and thoroughness for all of the city's PWs. • Develop PW collateral and assist in the preparation of accurate PA emergency and permanent work project estimates, including but not limited to Cost estimating, development of detailed Damage Descriptions and Dimensions, Scope of Work, Force Account Labor, Force Account Equipment, and Rental Equipment Summary Reports, Material Summary Reports, Contracts and the aggregation and summarization of all associated supporting documentation. • Formulate projects in such a way that potential eligibility issues, environmental or historic preservation concerns, or complicated insurance coverage issues are considered separately to expedite funding and address complex projects individually. • Review each PW against actual site conditions to ensure that all damage details are captured thoroughly and that the Scopes of Work align with the goals of the city.The team will coordinate and interface with the city's technical point of contact to inform the effort for repair and/or construction of damaged facilities and infrastructure that will comply with FEMA eligibility and cost reasonableness determinations. Additionally, we will aid in the oversight of repair and construction efforts to ensure work complies with applicable Project Worksheets and related FEMA Public Assistance grant requirements and guidelines. • Assist in the development of detailed cost estimates for in-kind repair and replacement projects as well as estimates for improved projects, hazard mitigation proposals, codes and standards upgrades and least-cost alternatives to support PW development. Cost estimates will also serve as the basis for 4 City of Miami Beach I Emergency Management Administrative Support Services I Tab 3 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 0° 3.2 Program Approach � B SIN 50 Percent Calculations used to determine if a facility should be repaired or replaced, and to aid FEMA in the review and obligation process. • In conjunction with the city's cost tracking tools, maintain an up-to-date database that accounts for eligible FA labor, equipment, and materials to provide regular reports to city management as directed. • Provide expertise to ensure Environmental and Historic Preservation compliance with NEPA, Section 106, and any other applicable law, Executive Order, regulation or policy pertaining to the city's projects. • Review the city's Property Insurance, as well as past disaster FEMA Obtain and Maintain insurance requirements, and work with the Risk Management Department to understand the insurance impact on PWs, allowing Tidal Basin to make recommendations on how to best pursue FEMA reimbursement. Public Assistance Eligibility The cornerstone of any successful disaster recovery hinges on a thorough understanding of grant program eligibility. Our team has decades of experience managing 1111110 disasters of all kinds and advising clients on opportunities `.9\ to take advantage of eligibility rules to maximize recovery aJ P�`° 4;°v� and speed rebuilding following disaster events. We will: 9DISA0 c z • Develop PWs that comply with FEMA's eligibility V MANAGEMENT requirements while maximizing opportunities for CYCLE reimbursement for hazard mitigation, codes and standards, environmental compliance, and other Z0. °�Fq se°' J v opportunities. y • Formulate projects in such a way that potential Asti° No,idyoyy�ia eligibility issues, environmental or historic preservation concerns, or complicated insurance coverage issues are considered separately to expedite funding and address complex projects individually. • Review all PWs for eligibility issues and work to develop justifications based on policy, regulation, and past precedent to represent the city's best interest to FEMA and FDEM. • Attend meetings with FDEM and FEMA to discuss and negotiate complex eligibility issues to represent best interests and to foster a collaborative environment among coordinating agencies. • Assist if FEMA or FDEM challenges recovery goals, supporting the position with precedent, policy and regulation using seasoned arbitrators and appeals experts. Debris Management Support Our teams' emergency response and disaster recovery professionals stand ready to assist the city with their debris management needs, having managed disaster debris removal monitoring and management services following some of the most devastating incidents to impact the United States in the last two decades. These include: 5 City of Miami Beach I Emergency Management Administrative Support Services I Tab 3 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 3.2 Program Approach � B SHIN • Hurricanes Charley, Frances, and Ivan in 2004; • Hurricane Katrina in 2005; the Buffalo, New York, ice and snowstorm of 2006; • Hurricane Ike in 2008; • Nashville, Tennessee, floods in 2010; • Southeast tornadoes of April 2011; • Hurricane Irene in 2011; • Midwest tornados of 2012,which impacted Missouri, Illinois, Indiana, Kentucky, Tennessee, and West Virginia; • Hurricanes Isaac and Sandy in 2012; and Winter Storm Pax in 2014; • Hurricanes Irma, Maria, and Harvey in 2017; • Hurricane Florence in 2018; • CalRecycle Inland Branch, California Wildfires 2019; • Hurricane Sally 2020. • Hurricane Ian, 2022. • Suwannee Valley, Florida, Hurricane Idalia 2023. In total, our staff has monitored the federally reimbursed removal of over 77.5 million cubic yards of debris on behalf of more than 100 different local and state government agencies across the United States. Our Recovery Team has a dedicated Debris Management Unit that understands the response strategies necessary for effective debris removal practices that help maintain adequate coverage and proper documentation collection and reporting requirements to ensure Holmes Beach will begin receiving federal funding as quickly as possible. Our team responds early post disaster to instill a process for documentation collection from your debris removal and monitoring firm, allowing us to QA/QC those documents for completeness and begin preparing your project worksheets for Category A debris removal expenses. Our team will capture debris removal ticket data, contractor invoices, contracts and scopes of work, required permits, land-use contracts, and site remediation activities. If tasked, we can validate these items to ensure the services being invoiced are eligible for work to reduce any opportunities for de- obligation of funding for debris removal activities. Award Closeout Tidal Basin offers industry proven grant closeout support. The Tidal Basin team will work to facilitate the prompt and full reconciliation of all subawards, meeting or exceeding the stipulations contained within all applicable federal regulations. Our team's effective project management and rigorous monitoring from project implementation onward will streamline closeout of the award. Closeout support efforts may include additional training sessions and template distribution to prepare to close out projects; conducting final site inspections; gathering all compliance documentation; and generating the closeout package to include drafting the city's closeout request to FDEM and FEMA, and other federal agencies including all required supporting documentation. Tidal Basin will support closeout efforts through the following: 6 City of Miami Beach I Emergency Management Administrative Support Services I Tab 3 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 go 3.2 Program Approach � BASIIN Upon final PW drawdown, Tidal Basin will assist in initiating closeout procedures: • Complete the FEMA Project Completion and Certification report(P.4)and initiate closeout requests. • Formulate and support large project closeouts final actual eligible costs, including preparation of PW amendments to reconcile funding and Scopes of Work as necessary. • Request Net Small Project Overruns (NSPO) as necessary, supporting cost overruns with detailed cost documentation for final reconciliation. • Formulate and support Small Project Closeouts with verification of completion within the period of performance. • Assist in the development of Final Inspection Reports. Determination Memos and Appeals In the event FEMA makes a negative eligibility determination or takes issue with the city's recovery goals, Tidal Basin will advocate on behalf of the city to ensure best interests are represented to FEMA. On behalf of the city, we will: • Utilize precedent-setting appeals and policy decisions to outline and justify complex eligibility issues in a manner that maximizes opportunity. • Direct FEMA to provide Determination Memos in accordance with protocol, which memorialize FEMA's determination and outlines the policy or regulation used in making the decision, if FEMA makes a negative eligibility decision. • Review FEMA's Determination Memos and make recommendations as to whether the decision warrants an appeal. • Should the city desire to appeal a FEMA Determination, develop a letter of appeal, aggregate the required documentation to support the appeal,justify the position with past precedent, and submit the appeal package to the recipient and FEMA within the statutory timelines. • Respond to RFIs by the recipient and/or FEMA in response to any appeals. Audits Any federal grant program administered is subject to audit from both state and federal agencies. Tidal Basin works proactively to support audit reviews from the Preliminary Damage Assessment(PDA) through project closeout. Our standard approach when creating project files ensures that each project is completely documented as if being audited from the start of the disaster. In the event of an audit by the Office of the Inspector General (GIG), the Tidal Basin team will work directly with the OIG representative to provide the information and documentation that is required to avoid negative audit findings. 7 City of Miami Beach I Emergency Management Administrative Support Services I Tab 3 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 3.3 Supplier Diversity - (MWBE), TIDAL • BASIN(S/DBE), Labor Surplus Area firms Tidal Basin strives to assure that small and minority businesses, women's business enterprises, and labor surplus area firms are given equal opportunities to provide professional and consulting services wherever possible. We endeavor to meet all minority contracting goals for our clients. Efforts to encourage prospective vendors to provide services for projects include sending out bidding opportunities to identified firms, maintenance of lists, and attending events for small and minority businesses, women's business enterprises, and local area talent. Tidal Basin adheres to non-discriminatory policies in the selection of subcontractors, suppliers, manufacturers, and use of M/WBE, DBE, SDVOB, SBE and other local area firms. Tidal Basin also engages in mentor/protege relationships, and as an example, recently assisting a woman-owned business with marketing, formation of an advisory board, and pursuit of several opportunities as a joint- venture. 8 City of Miami Beach I Emergency Management Administrative Support Services I Tab 3 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 0, 3.4 Value-Added Services B AS Call Center and Applicant Support Services Tidal Basin is a leader in disaster recovery _ and pandemic response with knowledge and experience in the applicant-based programs where expediency in benefits i distribution is essential. Our experts specialize in programs funded a^; with the U.S. Department of Treasury a' Emergency Rental Assistance (ERA) and Homeowner Assistance Funds (HAF), as well as the U.S. Department of Housing and Urban Development Community Development Block Grant—Disaster Recovery and Mitigation (HUD CDBG-DR MIT). We have the infrastructure to rapidly mobilize and deliver aid payments to millions of struggling families and small businesses. Tidal Basin applicant support includes: • Technology solutions • Call center services • Case management • Quality assurance/quality control • Homeowner/renter outreach, marketing, and communications • Program management Phoenix OneCase Phoenix OneCase from TB Technologies is a custom, configurable, cloud-hosted application built to assist with disaster-related case management and program —• management needs. Because nuances exist between • every program and its related projects, Phoenix OneCase empowers clients to configure a solution to meet their own individual needs. Our application is designed to support the • _ intake, workflow, program management, and reporting requirements set forth by each and every unique situation. Phoenix OneCase utilizes the Amazon Web Services (AWS)cloud and its myriad technical offerings to support a secure, scalable, flexible solution accommodating a wide range of program and project requirements. By leveraging cloud-based solutions, TB Technologies' app reacts quickly to increases or decreases in demand and traffic, ensuring a high- quality experience for end-users, and efficient use of processing resources for clients. 9 City of Miami Beach I Emergency Management Administrative Support Services I Tab 3 Docusign Envelope ID:0FE12277-809A-4DED-83A2-5F948FBA1719 `— TIDAL Request for Proposal RFP-2024-011-WG March 18,2024 BAS I N Submitted to: C ty f City of Miami Beach ' O u William Garviso Procurement Contracting Officer II 2310 Pine Tree Drive. Third Floor Miami Beach,FL 33140 BeachWilliamgarviso@Miamibeachfl.Gov EMERGENCY MANAGEMENT ADMINISTRATIVE Submitted by: SUPPORT SERVICES Bill slater Vice President TAB 4: Cost Proposal Recovery&Response P:315 440 4775 E:bslater@tidalbasin.rphc.com IeIIII ■ldf. ill- s e®I a ■I® - i1eF-11• h •C it' �'' ; .a.,' _ _ _. y ee III 11111111L.113 • . I _ t=m _ �, � III !II 1111111.111 •, 1. SS R7 I NI II _1-#r rrd^'`+r• T;1 • , fir/ ^r � �k; Iii,/ . 7, LII& rt r.l `. tr: !. » 9 is . ,try OM *'' li - •,�4 r°fir IIIIi1I1•. ` ^4 / I I - i } r .L I. - 44..+r..1.. • l_ r �0• • %,\ � i •. �'r. .-e"� �.` • '€,mil +�i. ; eri A. ihr- . . NOV ' ' -.441 ' i',•: —4 .1"t"''' '. ,?1:i ifPt<4,11,r, , .74 ilik0 ' ,' .• . AP%, ,ti--0...._!‘:.1),q pp —. "��' Tv �� '� t�R!T' �i •6 + "+ L`�- l lr� • _ _ 7..,.. l �. ' di4'1'ti � mow ,d,F +i• f - ,.-n.i 1.ii. y • sr tidalbasingroup.com 675 N.Washington Street,Suite 400,Alexandria.VA 22314 P:888.282.1626 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 Contents • TIDAL BASIN 4.0 Cost Proposal 1 Appendix B Cost Proposal Form 1 i City of Miami Beach I Emergency Management Administrative Support Services I Tab 4 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 AL 0, 4.0 Cost Proposal • Bi5IN Appendix B Cost Proposal Form Proposer affirms that the prices stated on the cost proposal form shall be all inclusive, including, but not limited to, labor, benefits, insurances, overhead and administration, and profit in full accordance with the requirements of this RFP. Prices stated on the cost proposal form shall also be inclusive of the terms, conditions, specifications, and other requirements stated herein. No claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. All corrections on the Cost Proposal Form shall be initialed. Emersenc Mana•ement Administrative Sus sort Services Position Title1 Hourl Rate Engagement Manager-TBGC $ 0.00 Disaster Recovery Project Manager-TBGC $ 165.00 Public Assistance Grant Manager-TBGC $ 160.00 Debris Program Manager $ 165.00 Hazard Mitigation Specialist-TBGC $ 140.00 Administrative Assistant-TBGC $ 65.00 Damage Assessments and Training Lead -MBI $ 155.00 ADD ADDITIONAL LINES IF NECESSARY For each position listed, submit the job description or job requirements in Tab 2, Section 2.2. 1 City of Miami Beach I Emergency Management Administrative Support Services I Tab 4 Docusign Envelope ID:OFE12277-809A-4DED-83A2-5F948FBA1719 Docusign Envelope ID 4C87A2EF-C4B4-474F-BCB1-8E23F4190B7C M I AM I BEACH Contract/Document Routing Form Contract No. ' Title 31 24-011-01 EMERGENCY MANAGEMENT ADMINISTRATIVE SUPPORT SERVICES It`n tractor Requesting Department TIDAL BASIN CONSULTING LLC EMERGENCY MANAGEMENT bepartment Director N "' `. ' ' ;,. ACM Name&Signature A Digna Abello,Fire Chie M... MIIII. N/A ,olessgEes4c044 .,,,,Document Type(Select One) _:::;:_ Aek -...r. © Type 1-Contract,amendment,chan:e order or task order resultin:from a.rocurement-issued com.etitive solicitation. - T .e 2-Other contract,amendment,chan:e order or task order not resultin:from a procurement-issued competitive solicitation. - Type 3—Independent Contractor Agreement(ICA) - Type 6—Tenant Agreement - Type 4—Grant agreements with the Cit as the red.ient - T pe 7—Inter-governmental agent a:reement - T .e 5-Grant agreements with the Ci as the:rantor - Other: Brief Summa' e(attach memo if additional space is necessary) On June 26,2024,the Mayor and City Commission adopted Resolution 2024-33085,accepting the recommendation of the City Manager pursuant to Request for Qualifications(RFQ)No.2024-011-WG-for Emergency Management Administrative Support Services;authorizing the Administration to enter into negotiations with Tidal Basin Government Consulting LLC, the top-ranked proposer and further authorizing the City Manager and City Clerk to execute an agreement upon conclusion of successful negotiations. The Administration successfully negotiated an agreement with Tidal Basin Government Consulting LLC,and the agreement was form approved by the City Attorney's Office and executed by the company.Pursuant to the authority established in Resolution 2024-33085,this item seeks the City Manager's approval to finalize the contract execution.rocess. ----- ------ ,,,;J;ji, .ewal per_ Total Term(Original+ ', Three(3)years Two(2 one-year Five 5 ears Fti ormatlon Grant Funded: 1111 No II State I Federal I Other: Cost&Funding Source I Year N/A Account N/A Require Enhancement-II ....-_:: : a..L._ wane .._.-'-i6�.. _,:ry ' 1 These services are required due to an emergency or disaster.At such - No times,a budget amendment and or transfer to the relevant accounts will be necessary.If the services are related to a natural emergency the costs are usually eligible for reimbursement by the Federal Emergency Management agency(FEMA). 1. For contracts longer than five years, contact the Procurement Department. 2.Attach any supporting explanation needed 3.Budget approval indicates approval for current fiscal year only.Future years are subject to City Commission approval of annual adopted operating I _mow „_ . . s.,.:,,r;ar ,. :,. Au a .4, __:. _. •04/c4,AitiNi;>x w-41-,, .,.s. ra.w4r4-aiiW ity Commission Approved: Yes liii Resolution No.: CC Agenda Item No.: CC Meeting Date, 2024-33085 C2 F 6/26/2024 If no,explain why CC approval is not required: •g.I F.rm A..r.ve.: _1 X Yes - No If no,ex.lain below wh forma..royal is not necessa : ,, si..` .gmpllance Approvv}..(}ge attached) , Procurement: ,qq �J Grants: N/A Kristy Bada t-�'A✓e, 't i Budget: . ;,.;. Information Technology: N/A Tameka Otto Stewart AA .. tal. Risk Management: k 420B4A610EE1463 Fleet&Facilities: N/A Human Resources N/A Other: DocuSigned by: Kyle Teijeiro t u Giro