LTC 415-2024 Procurement ReportsDocusign Envelope ID:EDCCE19E-295F-4A00-9B0B-1AE366EF6C22
MIAMI BEACH
OFFICE OF THE CITY MANAGER
LTC #LETTER TO COMMISSION
TO:Honorable Mayor Steven Meiner and Members of the City Commission
FROM,Eric Carpenter,City Manager~~
DATE:September 20,2024
SUBJECT:Procurement Reports
As has been previously requested by the City Commission or as required by City regulations,the
Procurement Department transmits monthly,via LTC,the following informational reports:
•city contracts expiring within the next 180 days;
•open market purchases exceeding $50,000 during the preceding month;
•projects awarded pursuant to job order contracts (JOC);
•purchases of playground and related equipment pursuant to Resolution 2019-30777;
•emergency purchases approved by the City Manager during the preceding month;and
•unauthorized purchase exceeding the City Manager's authority reported during the preceding
month.
1.CITY CONTRACTS WITH RENEWALS OR EXTENSIONS EXPIRING IN THE NEXT 180 DAYS
(See Attachment A).Pursuant to Resolution No.2001-24332,the contracts listed in Attachment
A-1 have not been renewed or replaced and will expire within the next 180 days.Contracts already
renewed within 180 days can be found on the City's website at
https://apps.miamibeachfl.gov/ContractAwards/.The contracts listed in Attachment A-2 are on a
month-to-month term.
2.OPEN MARKET PURCHASES EXCEEDING $50,000.Open market purchases are those
purchases that are less than the amount established for formal bids.Section 2-395(4)of the City
Code requires that open market purchases over $50,000,up to the bid threshold amount,be reported
to the City Commission on a monthly basis.Below is a list of purchase orders for open market
purchases for the preceding month.
Purchase i
Order No.Department Description Total Date Vendor
20243260 Office of Housing Coral Apartments Sanitary $54,500.00 7/1/2024 LMK Pipe Renewal,
and Community Sewer Line Repair LLC.
Services
20243771 Office of Housing Coral Apartments Flood $52,200.00 8/23/2024 Leonard Graham
and Community Remediation Inc.
Services
415-2024
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3.PROJECTS AWARDED PURSUANT TO JOB ORDER CONTRACTING (JOC)PROGRAM.The
Mayor and City Commission has awarded 1TB 2019-257-KB for JOC services for electrical and roofing
projects and 1TB 2023-096-KB JOC services for vertical,horizontal,and seawall construction
projects.Below is a list of projects awarded pursuant to both JC contracts for construction services
for the preceding month.
Project Title Department JOC No.Vendor Estimated Value
Soundscape Park Parks &23-488-01 Lee Original Contract
Storage Building GO Recreation Construction Amount
No.19 Group,Inc.$643,956.89
Supplemental No.1
$44,093.79
Revised Contract
Amount
$688,050.68
Residence 269 Palm Public Works 24-372-01 David Mancini &Contract Amount
Avenue Drainage Sons,Inc.$128,571.36
Improvements
Wood Piles Removal Public Works 24-438-01 Kearns Contract Amount
Construction $9,270.63
Company
Lincoln Road District Office of 22-604-01 South Florida Original ContractImprovementsProjectCapitalElectricalAmount
Improvement Consultant,Inc.$416,936.08
Projects Supplemental No.1
(Credit)$-7,899.37
Revised Contract
Amount
$409,036.71
Historic JOC City Hall Facilities and 24-171-01 Harbour Contract Amount
90-Year Recertification Fleet Construction,$1,326,219.56
Management Inc.
Beachwalk 24 St-46 Police 21-081-01 South Florida Original Contract
St MBRC Phase 3 Electrical Amount
CCTV Project Consultant,Inc.$218,536.00
Supplemental No.1
$203,858.39
Revised Contract
Amount
$422,394.39
North Shore Bandshell Office of 24-348-01 H.A.Contracting Contract Amount
Rear Seating Canopy Capital Corp.$492,941.54
Improvement
Projects
Cherokee Ave Drainage Public Works 24-368-01 Amici Contract Amount
Improvements Engineering $28,013.50Contractors
LLC.
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4.PURCHASES FOR PARKS AND PLAYGROUND EQUIPMENT.Resolution No.2019-30777
authorizes the City Manager,through standardization and waiver of competitive bidding
requirements,to create a pool of preapproved manufacturers for all future purchases of playground
equipment (aquatic and non-aquatic),park benches and outdoor furniture,outdoor fitness equipment,
shade structures,recreational surfaces (safety surfaces,artificial turf,and hardcourt surfaces),and
lighting systems for all city parks facilities.Additionally,the Resolution also authorizes the City
Manager to add any other manufacturers within the approved categories necessary to expedite the
completion of parks and playground facilities.Below is a list of approved purchases and
manufacturers added for the preceding month.
Approved Purchases2.";oesavo»ven4or vane
20241473 Brittany Bay Park -Additional
Exercise Equipment
Kompan Original PO Amount:
$63,446.62
Change Order No.1:
$19,051.74
New Total:$82,498.36
Manufacturers/Suppliers Added
Nothing to Report.
5.EMERGENCY PURCHASES.Section 2-396 of the City Code authorizes the City Manager to
approve emergency purchases and requires that emergency purchases exceeding the formal bid
threshold amount established in Section 2-366 be reported to the City Commission at its meeting
following the emergency.The emergency purchase request process outlined in the Code allows the
City to respond expeditiously to unexpected needs.Below is a list of emergency purchases approved
for the preceding month.
EstimatedEPANo.Emergency Requestor Contractor(s)Value
Emergency Purchases
2023-061-MP Decrease to Emergency Purchase Authorization (EPA)Change Order#7
The city spent $447,555.00 in FY23,and the Facilities and Fleet Management
Department estimates spending $497,968.00 in FY24 to continue addressing and
mitigating the iguana population.The City Commission awarded contracts on June 28,
2023,pursuant to RFP 2023-007-WG for Iguana Remediation Services,and the
Administration is currently in negotiations.
•Original EPA Amount
•Change Order #1 Amount
•Change Order#2 Amount
•Change Order #3 Amount
•Change Order#4 Amount
•Change Order#5 Amount
•Change Order#6 Amount
•Change Order#7 Amount
Total Amount:$945,523.00
$237,592.00
$72,759.00
$137,204.00
$125,142.00
$125,142.00
$125,142.00
$125,142.00
$(2,600.00)
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6.UNAUTHORIZED PURCHASES.Section 2-393(a)of the City Code prohibits the purchase of
goods or services that are not in compliance with the requirements of the Procurement Code.Below
is a list of unauthorized purchases exceeding the City Manager's authority for the preceding month.
Unauthorized Purchases
Nothing to Report.
7.CYBER SECURITY WAIVER PURCHASES Resolution No.2023-32733 exempts from the
competitive bid requirements the purchase of cybersecurity-related goods and services needed to
maintain critical IT infrastructure.The Resolution aims to safeguard the confidential and exempt
status of the city's cybersecurity systems and assets,as permitted by Florida law.The Resolution
requires that all purchases made pursuant to the Resolution be reported to the City Commission.
Below is a list of purchases for the preceding month.
Cyber Security Waiver Purchases
Purchase Description Vendor ValueOrderNo.
20243421 Cyber Exposure Management Carahsoft Technology $96,343.00
Corp.
20243757 Cloud Node Configuration Snaplogic,Inc.$95,000.00
20243813 Network Control Carahsoft Technology $60,639.37
Corp.
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ATTACHMENT A-1
CONTRACTS EXPIRING IN THE NEXT 180 DAYS
EXPIRATION RENEWAL
PERIOD CONTRACT #CONTRAC DESCRIPTION VENDOR DATE OPTION(S}
LEFT
DECEMBER 2024 21-320-01 FITNESS PROGRAMMING AT LUMMUS PARK ELEVATION CORPORATE HEALTH,12f7/24 3
LLC
18-024-01 COLLECTION AND DISPOSAL OF WASTE CONNECTIONS OF 12/31/24 2
RESIDENTIAL SOLID WASTE,YARD TRASH,FLORIDA,INC
AND BULK WASTE AND OPERATION OF THE
CITY'S GREEN WASTE FACILITY
JANUARY 2025 20-118-04 PUBLIC INFORMATION OUTREACH THE VALERIN GROUP,INC 1/5/25
SERVICES
17-163-01 UNDERWRITING SERVICES WELLS FARGO BANK,N.A.1/16/25 3
17-163-03 UNDERWRITING SERVICES LOOP CAPITAL MARKETS LLC 1/16/25 3
17-163-09 UNDERWRITING SERVICES STIFEL,NICOLAUS &COMPANY INC 1/16/25 3
17-163-11 UNDERWRITING SERVICES RAYMOND JAMES AND 1/16/25 3
ASSOCIATES INC
17-163-12 UNDERWRITING SERVICES PNC CAPITAL MARKETS LLC 1/16/25 3
17-163-13 UNDERWRITING SERVICES CITIGROUP GLOBAL MARKETS INC 1/16/25 3
17-163-14 UNDERWRITING SERVICES J.P.MORGAN BROKER-DEALER 1/16/25 3
HOLDING INC
FEBRUARY 2025 22-094-01 MAINTENANCE OF STREET LIGHTING ON ALL R &D ELECTRIC,INC.2/8/25 2
ROADS WITHIN THE MIAMI BEACH CITY
LIMITS
22-094-03 MAINTENANCE OF STREET LIGHTING ON ALL AUM CONSTRUCTION,INC.2/8/25 2
ROADS WITHIN THE MIAMI BEACH CITY
LIMITS
22-397-02 PURCHASE &DELIVERY OF SPECIALTY CONTENDER BOATS,INC.2/12/25 3
VEHICLES
19-109-03 TRAFFIC ENGINEERING CONSULTING HNTB CORPORATION 2/24/25
SERVICES
1 (A)Contract Automatically Renews for a 12 month period
unless cancelled by the City Party with a 90 day notice.1of 2 9/13/2024
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ATTACHMENT A-2
MONTH-TO-MONTH CONTRACTS
PERIOD CONTRACT#CONTRACT DESCRIPTION VENDOR
r1-z05dH,r1-z05
14-154-01
20-319-01
13-178
17-070-02
19-084-01
19-084-02
19-084-03
TURNKEY TROLLEY OPER &MAINT SERVICES
LINCOLN ROAD MALL DIRECTORIES
COMMERCIAL &RESIDENTIAL WASTE
COLLECTION &DISPOSAL
JANITORIAL SERVICES
ECONOMIC DEVELOPMENT CONSULTANT
SERVICES
ECONOMIC DEVELOPMENT CONSULTANT
SERVICES
ECONOMIC DEVELOPMENT CONSULTANT
SERVICES
2 of 2
LIMOUSINES OF SOUTH FLORIDA,INC.
CLEAR CHANNEL OUTDOOR HOLDINGS
INC.
WASTE CONNECTIONS OF FLORIDA,INC.&
WASTE MANAGEMENT INC OF FLORIDA
SFM SERVICES,INC.
LAMBERT ADVISORY LC
THE CORRADINO GROUP,INC.
WILLDAN FINANCIAL SERVICES,INC.
9/13/2024