Resolution 2024-33281 RESOLUTION NO.' 2024-33281
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACTING IN ITS CAPACITY AS THE
GOVERNING BODY OF THE BISCAYNE BEACH SECURITY GUARD
SPECIAL TAXING DISTRICT, ADOPTING THE OPERATING BUDGET
FOR THE BISCAYNE BEACH SECURITY GUARD SPECIAL TAXING
DISTRICT FOR FISCAL YEAR 2025.
WHEREAS, the Mayor and City Commission of the City of Miami Beach ("City")
and the Miami-Dade County Board of County Commissioners ("County") approved the
creation of the Biscayne Beach Security. Guard Special Taxing District ("District")
pursuant to City Resolution No. 88-19368 and County Ordinance No. 89-126, in order to
provide 24-hour security guard service to Biscayne Beach; and
WHEREAS, the District is located entirely within the City, and Section 18-3.1 of
the Code of Miami-Dade County provides that for a special taxing district located
entirely within municipal boundaries, the County may designate the governing body of
the municipality as the governing body of the special taxing district, subject to a majority
vote of the qualified electors residing in the district; and
WHEREAS, a special election was conducted within the District on December
17, 2019, which resulted in the approval of the transfer of control of the District from the
County to the City by a majority vote of the qualified electors residing in the District; and
WHEREAS, on February 12, 2020, the Mayor and City Commission adopted
Resolution No. 2020-31177, expressing the City's intent to use the uniform method for
collecting non-ad valorem assessments to be levied within the District to fund the
continued operation and maintenance of the guardhouse gates, and security guard
services in the District, including but not limited to the making of building, infrastructure,
and security-related improvements, as authorized by Section 197.3632, Florida
Statutes; and
WHEREAS, for the purpose of providing security services, as well as funding
security improvements requested by the District, the attached budget has been
developed to fund projected Fiscal Year(FY) 2025 operating expenditures.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, that the Mayor and City Commission,
acting in its capacity as the governing body of the Biscayne Beach Security Guard
Special Taxing District, hereby adopt the FY 2025 operating budget for the Biscayne
Beach Security Guard Special Taxing District, as summarized below:
Revenues
Non-Ad Valorem Assessments $ 251,000
Use of Prior Year Fund Balance 5,000
Total $ 256,000
Expenditures
Contracted Security Services for District $ 210,000
City of Miami Beach Internal Service Charges and Fees 16,000
Guardhouse Utilities (Water, Sewer, Storm Water, Electricity, etc.) 11,300
Guardhouse Gate Arm Replacement(One-Time) 5,000
Contingencies (based on budgeted collection allowance) 5,000
Guardhouse Repairs and Preventive Maintenance 3,900
Guardhouse Lighting 2,300
Guardhouse Janitorial Services 1,500
Advertising and Mailing Services for Required Notice of Public Hearing 1,000
Total $256,000
PASSED AND ADOPTED this I/ day of Stpitrn60✓ , 2024.
ATTEST:
Ws.R.
SEP 1 7 2024 Steven Meiner, Mayor
Rafael E. Granado, City Clerk
jNcORPTORATED/
APPROVED AS TO
FORM&LANGUAGE
&FOR EXECUTION
Ity Attorney Date
2
ATTACHMENT A
FY 2025 Biscayne Beach Special Taxing District Budget
FY2021 FY2022 FY2023 FY2024 FV2025 $Variance %Variance
Actuals Aetaals Actaals Adopted Budget Proposed FY2025 Proposed FY2025 Proposed
(CITY OF MIAMI (CITY OF MIAMI (CITY OF MIAMI (CITY OF MIAMI Budget(CITY OF vs vs
BEACH) BEACH) BEACH) BEACH) MIAMI BEACH) FY2024 Adopted FY2024 Adopted
REVENUES
Special Assessments $ 217,253 $ 214,359 $ 227,431 $ 239,000 $ 241,000 $ 2,000 0.8%
Spedal Assessment Collection Allowance - - - - 5,000 5,030 100.0%
Special Assessments Miami-Dade County Collection Allowance - - - 5,000 •5,000 - 0.0%
Interest/Other 102,364 346 449 - - - 0.0%
Fund Balance/Retained Earnings - - - - 5,000 5,000 100.0%
Total $ 319,617 $ 214,706 $ 227,879 $ . 244,000 $ 256,000 $ 12,000 4.9%
EXPENDITURES
Utilities(Water,Sewer,Storm Water,Electricity)"I $ 5,676 $ 6,599 $ 6,085 $ 6,400 $ 7,300 $ 900 14.1%
Utilities(Telephone) 1,560 - 2,587 3,164 3,500 4,000 500 14.3%
Janitorial Services nl 496 1,194 1,357 1,400 1,500 103 7.1%
Repairs&Maintenance PI 1,161 4,074 3,736 4,000 3,900 (100) -25%
Gate Arm Replacement Project(One-time) - - - - 5,000 5,000 100.0%
Security Guard Services C') 199,674 190,419 193,403 200,300 210,000 9,703 4.8%
Advertising pl - 2,069 450 1,200 1,000 (200) -16.7%
Guardhouse Lighting - 1,480 2,000 2,200 2,300 103 4.5%
Contingencies(based an collections allowance) - - - 5,000 5,000 - 0.0%
Facilities Management and Other ON Services Charges pJ 27,100 20,200 20,000 19,000 15,000 (4,000) -21.1%
OlGlnternal Service Chargesl'1 - 1,020 1,003 1,000 1,000 - 0.0%
Total $ 235,668 $ 229,622 $ 231,192 $ 244,000 $ 256,000 $ 12,000 4.9%
(Surplus/(Shortfall) I$ 83,949 I$ (14,916)1$ (3,312)1$ _ - I$ ---- - I$ - I 0.0%1
Actual/Projected Fund Balance Available for $ 83,949 $ 69,033 $ 65,720 $ 56,720
Appropriation as of September 30th
Number of Units(per Miaml-Dade County Property Appraiser)1r1 101.00 101.50 101.50 101.50 101.00 (0.50) .0.5%
$Assessment Rate/Unit $ 2,188.12 $ 2,226.60 $ 2,240.70 $ _ 2,403.94 $ 2,4115.15 $ 81.21 3.4%
aotnotes:
4 Utility costs based on the following:Electricity-Based on department's request,which is consistent with the current year trend;Telephone-Based an department's request,which Is consistent with current year trend
and expected increases in monthly invoices;Storm Water-Based on the average of the prior two years of actuals;Water-Based on the average of the prior year actuals;and Sewer-Based on FY 2023 anuals.
n1 FY 2025 janitorial services based on department's request,which is consistent with the prior and current year trends.
n1 FY 2025 repairs and maintenance budget based on FY 2023 actuals and current year trends.
t'I FY 2025 security guard cost based on anticipated annual hours provided by Facilities Management,as well as a 5%hourly rate increase that was effective April 2024.
n1 Advertising budget based on prior year actuals and required advertising for public hearing to adopt annual assessment roll.
1°I FY 2025 guardhouse lighting for annual holiday lighting requested by the District.
31lncludes approximately 12.25%at the split-funded Administratve Officer position and Indirect costs associated with the operations of the Special Taxing District based an an updated Full Cost Allocation Study completed
by a third-party consultant.This includes a 2.0%merit,0%COLA,and a 10%increase over the FY 2024 projection for Health and Life Insurance,as well as proportionate share of pension casts for portion of full-time
Administrative Officer position funded by City's four Taxing Districts.
n1 Based on the Office of the Inspector General's FY 2025 budget and internal services allocations for FY 2025.
nl FY 2025 units based on Non-Ad Valorem Assessment roll provided by the Miami Dade Property Appraiser as of June 1,2024.
Resolutions - R7 G
MIAMI BEAC H
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Eric Carpenter, City Manager
DATE: September 11, 2024
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA,ACTING IN ITS CAPACITY AS THE GOVERNING BODY
OF THE BISCAYNE BEACH SECURITY GUARD SPECIAL TAXING DISTRICT,
• ADOPTING THE OPERATING BUDGET FOR THE BISCAYNE BEACH SECURITY
GUARD SPECIAL TAXING DISTRICT FOR FISCAL YEAR 2025.
• RECOMMENDATION
Adopt the Resolution which establishes the operating budget for the Biscayne Beach Security
Guard Special Taxing District ("District") for Fiscal Year (FY) 2025 in the amount of $256,000,
subject to adoption of the non-ad,valorem assessment roll of$2,485.15, per Residential Unit, to
fund the continued operation and maintenance of the guardhouse gates, and security guard
services in•the District, including but not limited to the making of building, infrastructure, and
security-related improvements, as authorized by Section 197.3632, Florida Statutes.
BACKGROUND/HISTORY
In 1989, the Mayor and City Commission of the City of Miami Beach and the Miami-Dade County
Board of County Commissioners approved the creation of a Special Taxing District pursuant to
City Resolution No. 88-19368 and County Ordinance No. 89-126 to provide twenty-four(24)hour
security guard services to.Biscayne Beach.
Pursuant to a Miami-Dade County Charter Amendment approved by the electorate on November
8, 2016, County Ordinance No. 16-14 was given effect which created a new Section 18-3.1 in the
Miami-Dade County Code. This new County Code section provides, in part, that by joint
resolutions of the Board of County Commissioners and the governing body of a municipality, the
governing body of a municipality may be designated as the governing body of an existing Special
Taxing District located entirely within the boundaries of such municipality, subject to a majority
vote of the qualified electors residing in the Special Taxing District at an election called by and
conducted as provided by the Board of County Commissioners and with the County Tax Collector
and Property Appraiser would be needed to effectuate a transfer of control.
On December 17, 2019, the voters approved the transfer of control of the Special Taxing District
to the City.As a result of this vote, and pursuant to the terms of the Transfer Agreement between•
the County and the City, the City became the governing body of the Special Taxing District
pursuant to Section 102.168 of the Florida Statutes.
As such, the City of Miami Beach intends to use the uniform method for collecting non-ad valorem
assessments to fund the continued operation and maintenance of the guardhouse gates, and
security guard services in the District, including but not limited to the making of building,
infrastructure, and security-related improvements, as authorized by Section 197.3632„ Florida
Statutes, because this method will allow such special assessments to be collected annually. •
Page 901 of 1377
ANALYSIS
The non-ad valorem assessment roll and operating budget for this District must be adopted in
accordance with Florida Statutes. This procedure requires that this Resolution be considered
immediately after the non-ad valorem assessment roll for the District has been adopted (see
accompanying Biscayne Beach Non-Ad Valorem Assessment Roll agenda item for details).
PROPOSED BUDGET
The proposed FY 2025 budget summarized below for the Biscayne Beach Security Guard Special
Taxing District is$256,000 and reflects the funding necessary to provide security services,as well
as improvements to the security guardhouse for the upcoming fiscal year, as requested by the
District. This represents a $12,000 increase from the adopted FY 2024 budget of$244,000 for
the District, which includes $5,000 in one-time funding from the District's prior year fund balance
for the replacement of the gate arm at the guardhouse for FY 2025.
Expenditures in FY 2025 Budget $
Contracted Security Services for District 210,000
City of Miami Beach Internal Service Charges and Fees 16,000
Guardhouse Utilities(Water,Sewer,Storm Water,Electricity, etc.) 11,300
Guardhouse Gate Arm Replacement(One-Time) 5,000
Contingencies(based on budgeted collection allowance) 5,000
Guardhouse Repairs and Preventive Maintenance 3,900
Guardhouse Lighting 2,300
Guardhouse Janitorial Services 1,500
Advertising and Mailing Services for Required Notice of Public Hearing 1,000
Total $256,000
In order to provide the level of services and improvements requested by the District, an
assessment of$2,485.15, per Residential Unit, is proposed for real property located within the
boundaries of the District commencing FY 2025, which will generate approximately $251,000 in
FY 2025. The proposed non-ad valorem assessment is $81.21, or 3.4%, more than the non-ad
valorem assessment of $2,403.94, per Residential Unit, that was adopted for FY 2024. The
proposed assessment, combined with the use of$5,000 of the District's prior year fund balance
for the replacement of the gate arm at the guardhouse that was requested by the District for FY
2025, would fund the proposed FY 2025 budget.
FISCAL IMPACT STATEMENT
See information provided above.
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
If applicable, the Business Impact Estimate (BIE)was published on .
See BIE at: https:/lwww.miamibeachfl.qov/city-hall/city-clerk/meeting-notices/
Page 902 of 1377
FINANCIAL INFORMATION
See information provided above.
CONCLUSION
The Mayor and City Commission, acting in its capacity as the governing body of the Biscayne
Beach Security Guard Special Taxing District, should adopt the Resolution which establishes the
operating budget of$256,000 for the Biscayne Beach Security Guard Special Taxing District for
FY 2025.
Attachment A—Biscayne Beach Budget
EC/JDG/TOS/RA
Applicable Area
Citywide
Is this a "Residents Right to Know" item, Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Project?
Yes No
Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481,
includes a principal engaged in lobbying? No
If so, specify the name of lobbyist(s) and principal(s):
Department
Management and Budget
Sponsor(s)
Co-sponsor(s)
Condensed Title
Adopt Oper Budget, Biscayne Beach Security Guard Spec Taxing Dist. OMB
Page 903 of 1377