Resolution 2024-33283 RESOLUTION NO. 2024-33283
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACTING IN ITS CAPACITY AS THE
GOVERNING BODY OF THE BISCAYNE POINT SECURITY GUARD
SPECIAL TAXING DISTRICT, ADOPTING THE OPERATING BUDGET
FOR THE BISCAYNE POINT SECURITY GUARD SPECIAL TAXING
DISTRICT FOR FISCAL YEAR 2025.
WHEREAS, the Mayor and Commission of the City of Miami Beach ("City") and
Miami-Dade County ("County") approved the creation of the Biscayne Point Security
Guard Special Taxing District ("District") pursuant to City Resolution No. 90-19919 and
County Ordinance No. 90-52, as amended by City Resolution No. 2006-26201 and
County Ordinance No. 07-62, to provide twenty-four(24) hour security guard services to
Biscayne Point; and
WHEREAS, the District is located entirely within the City, and Section 18-3.1 of
the Code of Miami-Dade County provides that for a special taxing district located
entirely within municipal boundaries, the County may designate the governing body of
the municipality as the governing body of the special taxing district, subject to a majority
vote of the qualified electors residing in the district; and
WHEREAS, a special election was conducted within the District on January 23,
2018, which resulted in the approval of the transfer of control of the District from the
County to the City by a majority vote of the qualified electors residing in the District; and
WHEREAS, on February 14, 2018, the Mayor and City Commission adopted
Resolution No. 2018-30185, expressing the City's intent to use the uniform method for
collecting non-ad valorem assessments to be levied within the District, to fund the
continued operation and maintenance of the guardhouse gates, and security guard
services in the District, including but not limited to the making of building, infrastructure,
and security-related improvements, as authorized by Section 197.3632, and
WHEREAS, for the purpose of providing security services, as well as funding the
installation of a Radio Frequency Identification Device (RFID) reader system in the
guardhouse that was requested by the District, the attached budget has been
developed to fund projected Fiscal Year(FY) 2025 operating expenditures.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, that the Mayor and City Commission,
acting in its capacity as the governing body of the Biscayne Point Security Guard
Special Taxing District, hereby adopt the FY 2025 operating budget for the Biscayne
Point Security Guard Special Taxing District, as summarized below:
Revenues
Non-Ad Valorem Assessments $ 354,000
Total $ 354,000
Expenditures
Contracted Security Services for District $291,500 •
City of Miami Beach Internal Service Charges and Fees 16,000
Guardhouse Repairs and Preventive Maintenance 13,400
RFID Reader System (One-Time) 10,000
Guardhouse Utilities (Water, Sewer, Storm Water, Electricity, etc.) 9,400
Contingencies (based on budgeted collection allowance) 7,000
Set-aside for Reserve 4,000
Guardhouse Janitorial Services 1,500
Advertising and Mailing Services for Required Notice of Public Hearing 1,200
Total $ 354,000
PASSED AND ADOPTED this // day of /9/e11419✓ , 2024.
ATTEST:
SEP 1 7 2024 Steven Meiner, Mayor
Rafael E. Granado, City Clerk
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City Attorney Date
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ATTACHMENT A
FY 2025 Biscayne Point Special Taxing District Budget
FY2021 FY2022 FY2023 FY2024 ' FY2025 ' $Variance %Variance
Actuals Actuals Actuals Adopted Budget Proposed FY 2025 Proposed 'FY 2025 Proposed
(CITY OF MIAMI (CITY OF MIAMI (CITY OF MIAMI (CITY OF MIAMI Budget(OTY OF' vs vs
BEACH) BEACH) BEACH) BEACH) MIAMI BEACH) FY2024 Adapted FY2024 Adopted
REVENUES -
Special Assessments $ 213,699 $ 218,468 $ 212,437 $ 324,000 $ 337,000 $ 13,000 4.0%
Special Assessment Collection Allowance - - - 10,000 10,000 - 0.0% .
Special Assessments Miami-Dade County Collection Allowance - - 7,000 7,000 - 0.0%
Fund Balance/Retained Earnings - - - - - - 0.0%
Interest/Other 38 182 513 - - 0.0%
•
Total $ 213,736 $ 218,650 $ 212,950 $ 341,000 $ 354,000 $ 13,000 3.8%
EXPENDITURES _
Utilities(Water,Sewer,Storm Water,Electricity)0 $ 4,831 $ 10,345 $ 7,019_$ 6,400 $ 6,400 $ - 0.0%
Utilities(Telephone) 1,600 1,765 2,404 2,400 3,000 600 25.0%
Janitorial Services5 -1,126 1,175 1,194 1,400 1,500 100 7.1%
Repairs&Maintenance51 2,081 21,976 5,487 15,000 13,400 (1,600) . -10.7%
RFID Reader System(One-Time) - - - 10,000 10,000. 100.0%
Security Guard Services ni 181,449 184,223 192,226 280,200 291,500 11,300 4.0%
Advertising lsi - 1,120 670 1,600 1,200 (400) -25.0%
Contingencies' . - - - 7,000 7,000 - 0.0%
Facilities Management and Other CityServices Chargesl6i 27,100 20,200 20,000 19,000 15,000 (4,000)' -21.1%
OIG Internal Service Chargesm - 1,000 1,000 1,000 1,000 - 0.0%
Transfer to Reserve° - _ - - 7,000 4,000 (3,000) -42.9%
Total S 218,186 $ 241,804 $ 230,000 $ . 341,000 $ 354,000 $ 13,000 3.8%
Surplus/(Shortfall) $ (4,450) $ (23,154) $ (17,050) 5 • $ - $ - 0.0%
Number of Units(per Miami-Dade County Property Appraiser)IBI 326.50 326.00 325.50 327.00 326.50 (0.50) -0.2%
$Assessment Rate/Unit $ 676.88 $ 684.05 $ 652.65 $ 1,042.81 $ • 1,084.23 $ 41.42 4.0%
Footnotes:
nl Utility costs based on the following:Electricity-Based on 1st quarter projections;Telephone-Based on average monthly invoices;Storm Water-Based on average monthly Invoices;Water and Sewer-Based on 1st
quarter projections.
°FY 2025 janitorial services based on current year projections,which is consistent with department request.
°IFY2025 repairs and maintenance budget based on the current year projections plus additional adjustment for rounding purposes,as well as the inclusion of$10,000 for the RFID reader project requested by the Special
Taxing District for FY 2025.
I°i FY 2025 security guard cost based on anticipated annual hours provided by Facilities Management,as well as a 5%hourly rate increase that was effective April 2024.
10 Advertising budget based on prior year trends required for the advertising of the public hearing to adopt annual assessment roll.
Isi Includes approximately 12.25%of the split-funded Administrative Officer position and Indirect costs associated with the operations of the Special Taxing District based on an updated Full Cost Allocation Study.
completed by a third-party consultant.This includes a 2.0%merit,0%COLA,and a 10%Increase over the FY 2024 projection for Health and Life insurance,as well as proportionate share of pension costs for portion of full-
time Administrative Officer position funded by City's four Taxing Districts.
0i Based on the Office of the Inspector General's FY 2025 budget and internal services allocations for FY 2025.
Si1 FY 2025 Transfer to Reserve of$4,000 budgeted to offset negative fund balance of$3,084 projected as of September 30,2024.
• 01 FY 2025 units based on Non-Ad Valorem Assessment roll provided by the Miami Dade Property Appraiser as of Lune 1,2024.
Resolutions -R7 I
MIAMIBEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Eric Carpenter, City Manager
DATE: September 11, 2024
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA,ACTING IN ITS CAPACITY AS THE GOVERNING BODY
OF THE BISCAYNE POINT SECURITY GUARD SPECIAL TAXING DISTRICT,
ADOPTING THE OPERATING BUDGET FOR THE BISCAYNE POINT SECURITY
GUARD SPECIAL TAXING DISTRICT FOR FISCAL YEAR 2025.
RECOMMENDATION
Adopt the Resolution which establishes the operating budget for the Biscayne Point Security
Guard Special Taxing District ("District") for Fiscal Year (FY) 2025 in the amount of $354,000,
subject to adoption of the non-ad valorem assessment roll of$1,084.23, per Residential Unit, to
fund the continued operation and maintenance of the guardhouse gates, and security guard
services in the District, including but not limited to the making of building, infrastructure, and
security-related improvements, as authorized by Section 197.3632, Florida Statutes.
BACKGROUND/HISTORY
In 1990, the Mayor and City Commission of the City of Miami Beach and the Miami-Dade County
Board of County Commissioners approved the creation of a Special Taxing District pursuant to
City Resolution No. 90-19919 and County Ordinance No. 90-52 to provide twenty-four (24) hour
security guard service to Biscayne Point. Thereafter, in 2006 and 2007, respectively, the City's
Mayor and City Commission and the Miami-Dade County Board of County Commissioners
approved an amendment to the Special Taxing District in City Resolution No. 2006-26201 and
County Ordinance No. 07-62 to provide for increased services, including the installation of
cameras and a recording device in the guardhouse.
Pursuant to a Miami-Dade County Charter Amendment approved by the electorate on November
8, 2016, County Ordinance No. 16-14 was given effect which created a new Section 18-3.1 in the
Miami-Dade County Code. This new County Code section provided, in part, that by joint
resolutions of the Board of County Commissioners and the governing body of a municipality, the
governing body of a municipality may be designated as the governing body of an existing Special
Taxing District located entirely within the boundaries of such municipality, subject to a majority
vote of the qualified electors residing in the Special Taxing District at an election called by and
conducted as provided by the Board of County Commissioners and with the County Tax Collector
and Property Appraiser would be needed to effectuate a transfer of control.
On January 23, 2018, the voters of the District approved the transfer of control of the Security
Guard Special Taxing District to the City. As a result of this vote, and pursuant to the terms of the
Transfer Agreement executed between Miami-Dade County and the City of Miami Beach,the City
became the governing body of the Special Taxing District, as no contest of the election was filed
pursuant to Section 102.168 of the Florida Statutes.
As such,the City of Miami Beach intends to use the uniform method for collecting non-ad valorem
assessments, to fund the continued operation and maintenance of the guardhouse gates, and
security guard services in the District, including but not limited to the making of building,
Page 925 of 1377
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infrastructure, and security-related improvements, as authorized by Section 197.3632, Florida
Statutes, because this method will allow such special assessments to be collected annually.
ANALYSIS
•
The non-ad valorem assessment roll and operating budget for this District must be adopted in
accordance with Florida Statutes. This procedure requires that this Resolution be considered •
immediately after the non-ad valorem assessment roll for the District has been adopted (see
accompanying Biscayne Point Non-Ad Valorem Assessment Roll agenda item for details).
PROPOSED BUDGET
The proposed FY 2025 budget summarized below for the Biscayne Point Security Guard Special
Taxing District is$354,000 and reflects the funding necessary to provide security services, as well
as improvements to the security guardhouse for the upcoming fiscal year, as requested by the
District. This represents a $13,000, or 3.8%, increase from the adopted FY 2024 budget of
$341,000 for the District, which includes $10,000 for the installation of a Radio Frequency
Identification Device (RFID) reader system to be installed in the guardhouse that was requested
by the District.
Expenditures in FY 2025 Budget $
Contracted Security Services for District 291,500
City of Miami Beach Internal Service Charges and Fees 16,000
Guardhouse Repairs and Preventive Maintenance 13,400
RFID Reader System(One-Time) 10,000.
Guardhouse Utilities(Water,Sewer, Storm Water,Electricity,etc.) 9,400
Contingencies(based on budgeted collection allowance) 7,000
Set-aside for Reserve 4,000
Guardhouse Janitorial Services 1,500
Advertising and Mailing Services for Required Notice of Public Hearing 1,200
Total •
$354,000
In order to provide the level of services, as well as one-time funding for the RFID reader system
requested by the District, an assessment of$1,084.23, per Residential Unit, is proposed for real
property located within the boundaries of the District commencing FY 2025, which will generate
approximately $354,000 and fund the proposed budget for FY 2025. The proposed non-ad
'valorem assessment is$41.42, or 4.0%, more than the non-ad valorem assessment of$1,042.81,
per Residential Unit, that was adopted for FY 2024.
FISCAL IMPACT STATEMENT
See information provided above.
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY) • •
If applicable, the Business Impact Estimate (BIE)was published on .
See BIE at: https://www.miamibeachfl.gov/city-hall/city-clerk/meetinq-notices/
•
• Page 926 of 1377
FINANCIAL INFORMATION
See information provided above.
CONCLUSION
The Mayor and City Commission, acting in its capacity as the governing body of the Biscayne
Point Security Guard Special Taxing District, should adopt the Resolution which establishes the
operating budget of $354,000 for the Biscayne Point Security Guard Special Taxing District for
FY 2025.
Attachment A—Biscayne Point Budget
EC/JDG/TOS/RA
Applicable Area
Citywide
Is this a "Residents Right to Know" item, Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Project?
Yes No
Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481,
includes a principal engaged in lobbying? No
If so, specify the name of lobbyist(s) and principal(s):
Department
Management and Budget
Sponsor(s)
Co-sponsor(s)
Condensed Title
Adopt Oper Budget, Biscayne Point Security Guard Spec Taxing Dist. OMB
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