Resolution 2024-33294 RESOLUTION NO.' 2024-33294
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE FINAL BUDGETS FOR THE
GENERAL, G.O. DEBT SERVICE, CITY CENTER RDA AD VALOREM TAXES,
NORTH BEACH CRA AD VALOREM TAXES, ENTERPRISE, INTERNAL
SERVICE, AND SPECIAL REVENUE FUNDS FOR FISCAL YEAR 2025.
WHEREAS, the City Manager's total Fiscal Year (FY) 2025 operating budget, net of
transfers and Internal Service Funds, as amended at the second public hearing on September
25, 2024, is $872,378,000 including the General, General Obligation (G.O.) Debt Service, City
Center RDA Ad Valorem Taxes, North Beach CRA Ad Valorem Taxes, Enterprise, and Special
Revenue Funds, as reflected in the attached Composite Exhibit"A"; and
WHEREAS, the FY 2025 General Fund operating budget, as amended, totals
$456,164,000; and
WHEREAS, the FY 2025 budgets for the G.O. Debt Service, City Center RDA Ad Valorem
Taxes, and North Beach CRA Ad Valorem Taxes total $16,298,000, $33,909,000, and
$1,396,000, respectively; and
WHEREAS, the FY 2025 budgets for the Enterprise Funds, as amended, total
$299,757,000; and
WHEREAS, the FY 2025 budgets for the Special Revenue Funds, as amended, total
$146,792,000; and
WHEREAS, the FY 2025 budgets for the Internal Service Funds, which are primarily
supported by transfers from the General Fund, Enterprise Funds,the City Center and North Beach
Community Redevelopment Areas, and Special Revenue Funds, total $136,208,000; and
WHEREAS, in order to utilize prior year fund balance/reserves to fund recurring costs for
the Sanitation Fund in accordance with the FY 2025 budgets, the Mayor and City Commission
would need to waive the City's established policy of not utilizing one-time, non-recurring revenue
to fund recurring personnel, operating, and maintenance costs; and
WHEREAS, Section 932.7055 of the Florida Statutes sets forth the purpose and
procedures to be utilized for the appropriation and expenditures of the Police Confiscated Trust
Fund; and
WHEREAS, the proceeds and interest earned from the Police Confiscated Trust Fund are
authorized to be used for crime prevention, safe neighborhoods, drug abuse education and
prevention programs, or for other law enforcement purposes; and
WHEREAS, the Chief of Police is authorized to expend these funds following a request to
the City of Miami Beach Commission, and only upon appropriation to the Miami Beach Police
Department by the City of Miami Beach Commission; and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written
certification (attached as Exhibit "B") which states that this request complies with the provisions
of Section 932.7055 of the Florida Statutes and the Guide to Equitable Sharing of Federally
Forfeited Property for Local Law Enforcement Agencies; and
WHEREAS, the Police Confiscation Trust Fund budgets for FY 2025 in the amount of
$586,000 shall be funded from State Confiscation Funds in the amount of$71,000 and Federal
Treasury and Justice Confiscation Funds in the amount of$515,000, as reflected in the attached
Exhibit "B"; and
WHEREAS,funds in the amount of$586,000 are available in the Police Confiscation Trust
Funds; and
WHEREAS, the City of Miami Beach is authorized to assess $2.00 from court costs for
criminal proceedings for expenditures for Criminal Justice Education degree programs and
training courses for officers and support personnel of the Miami Beach Police Department
pursuant to Section 938.15 of the Florida Statutes; and
WHEREAS, the Police Training and School Resources Fund is currently funded with the
assessed criminal justice education expenditures for the City of Miami Beach pursuant to Section
938.15 of the Florida Statutes, in the amount of$29,000, as reflected in the attached Exhibit"C";
and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written
certification (attached as Exhibit "C") which states that this request complies with the provisions
of Sections 938.15 and 943.25 of the Florida Statutes and the guidelines established by the
Division of Criminal Justice Standards and Training; and
WHEREAS, the City of Miami Beach Police Department intends to utilize the $29,000 for
those purposes as authorized pursuant to Section 938.15 of the Florida for education degree
programs and training courses for officers and support personnel of the Miami Beach Police
Department; and
WHEREAS, the Miami Beach Cultural Arts Council (CAC)was established by the Mayor
and City Commission on March 5, 1997; and
WHEREAS, the mission of the CAC is to develop, coordinate, and promote the visual and
performing arts in the City of Miami Beach for the enjoyment, education, cultural enrichment, and
benefit of the residents of, and visitors to, the City of Miami Beach; and
WHEREAS, the Mayor and City Commission adopted the Cultural Arts Master Plan on
June 3, 1998, identifying the following program areas for the CAC: cultural arts grants, marketing,
facilities, advocacy and planning, and revenue development; and
WHEREAS, pursuant to its enabling legislation, the CAC's budget for each fiscal year
shall be adopted by the Mayor and City Commission; and
WHEREAS, accordingly, the CAC recommends a $1,853,000 budget allocation for FY
2025 to continue implementation of its programs; and
WHEREAS, from January 11, 2024 through June 6, 2024, the Cultural Affairs staff and
the CAC conducted its application and review process for its FY 2025 Cultural Arts Grant
Programs; and
2
WHEREAS, grants panelists, comprised of the CAC members, yielded 62 viable
applications; and
WHEREAS,the CAC, at its regular meeting on July 11,2024, reviewed the grant panelists'
recommendations and unanimously supported the recommended Cultural Arts awards totaling
$1,040,545 for FY 2025, as more specifically identified in the "Recommended FY 2025 Funding"
column in Exhibit"D," attached hereto; and
WHEREAS, the City Manager has reviewed the recommended Cultural Arts awards and
concurs with same; and
WHEREAS, the Miami Beach Visitor and Convention Authority (MBVCA) was created
pursuant to Chapter 67-930 of the Laws of Florida, and Sections 102-246 through 102-254 of the
Code of the City of Miami Beach; and
WHEREAS, pursuant to its enabling legislation, the MBVCA's budget for each fiscal year
shall be presented to the Mayor and Commission; and
WHEREAS, the MBVCA has recommended approval of the work plan and budget for FY
2025, in the amount of$3,936,000,to continue implementation of its programs as shown in Exhibit
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida, hereby adopts the final budgets, as amended at
the second public hearing on September 25,2024,for the General, G.O. Debt Service, City Center
RDA Ad Valorem Taxes, North Beach CRA Ad Valorem Taxes, Enterprise, Internal Service, and
Special Revenue Funds for FY 2025 as reflected in Composite Exhibit "A" (Total Revenues by
Fund and Major Category and Expenditures by Fund and Department), Exhibit"B" (Confiscation
Trust Funds), Exhibit "C" (Police Training & School Resources Fund), Exhibit "D" (Cultural Arts
Council Grants), and Exhibit"E" (MBVCA); and further, waives the City's established policy of not
utilizing one-time, non-recurring revenue to fund recurring personnel, operating, and maintenance
costs for the Sanitation Fund.
PASSED AND ADOPTED this d S day of seplewhee , 2024.
ATTEST:
SEP 2 6 2024 Steven Meiner, Chairperson
Rafael E. Granado, Secretary
APPROVED AS TO
;, FORM&LANGUAGE
�P ...
�� &FOR EXECUTION
's TIKCORIORATED
�cN 6 . City Attorney Date
3
COMPOSITE EXHIBIT A
TOTAL REVENUE SUMMARY BY FUND AND MAJOR CATEGORY
Fiscal Year 2025
G.O.DEBT CITY CENTER NORTH SPECIAL INTERNAL
FUNCTION/DEPARTMENT GENERAL SERVICE RDA BEACH CRA ENTERPRISE REVENUES TOTALS SERVICES
GENERAL OPERATING REVENUES
Ad Valorem Taxes $ 269,271,000
Ad Valorem Taxes-Capital Renewal&Repl. 4,118,000
Ad Valorem Taxes-Pay-As-You-Go Capital 4,850,000
Other Taxes 31,124,000
Licenses&Permits 22,931,000
Intergovernmental 14,129,000
Charges for Services 17,160,000
Fines&Forfeits 1,955,000
Interest Earnings 8,172,000
Rents 8 Leases 8,118,000
Miscellaneous 17,294,000
Resort Tax Contribution 42,1 17,000
Other Non-Operating Revenue 14,925,000
FUND TOTAL $456,164,000 $456,164,000
G.O.DEBT SERVICE FUND
Ad Valorem Tom 16,298,000
FUND TOTAL $ 16,298,000 $ 16,298,000
CITY CENTER RDA FUND-CITY 7IF Only
AD VALOREM TAXES
Properly Taxes-RDA City Center(net) 33,909,000
FUND TOTAL $ 33,909,000 1 $ 33,909,000
NORTH BEACH CRA FUND-CITY TIF Only
AD VALOREM TAXES
Property Taxes-Nodh Beach CRA(net) 1,396,000
FUND TOTAL $ 1,396,000 $ 1,396,000
ENTERPRISE FUNDS
Building 19,366,000
Convention Center 48,570,000
Parking 54,092,000
Sanitation 27,305,000
Sewer Operations 64,025,000
Storm Water Operations 40,259,000
Water Operations 46,140,000
FUND TOTAL $ 299,757,000 $ 299,757,000
INTERNAL SERVICES FUNDS
Central Services 1,152,000
Fleet Management 19,121,000
Information Technology 20,351,000
Medical&Dental Insurance 52,354,000
Office of Inspector General 1,947,000
Facilities Management 13,322,000
Risk Management 27,961,000
FUND TOTAL - $ 136,208,000
SPECIAL REVENUE FUNDS
Education Compact 2,636,000
Resort Tax 111,829,000
Tourism&Hospitably Scholarships 53,000
Cultural Arts Council 1,853,000
Sustainabiliy 1,137,000
Waste Haulers 124,000
Normandy Shares 336,000
Biscayne Point 354,000
Allison Island 676,000
Biscayne Beach 256,000
Miami City Ballet 108,000
5th 6 Alton Garage 1,033,000
7"Street Garage 2,746,000
Transportation 8 Mobility 12,373,000
Tree Preservation 458,000
Commemorative Tree Trust Fund 3,000
People's Transportation Plan(PTPj 6,166,000
Police Confiscations-Federal 515,000
Police Confiscations-State 71,000
Police Training 29,000
Red Light Camera 919,000
Residential Housing 883,000
E-911 874,000
Information 8 Technology Tech 300,000
Art in Public Places 121,000
Beachfront Concession Initiatives 30,000
Resiliency Fund 666,000
Suslainabiliy&Resiliency Fund 28,000
Biscayne Bay Protection Trust Fund 52,000
Adopt-A-Bench 20,000
Brick Paver 10,000
Relocation Services Fund 133,000
FUND TOTAL $ 146,792,000 $ 146,792,000
TOTAL ALL FUNDS $456,164,000 $ 16,298,000 $ 33,909,000 $ 1,396,000 $ 299,757,000 $ 146,792,000 $ 954,316,000 $ 136,208,000
Less Transfers (81,938,000)
GRAND TOTAL-ALL FUNDS $872,378,000
COMPOSITE EXHIBIT A
TOTAL EXPENDITURES BY FUND AND DEPARTMENT
Fiscal Year 2025
G.O.DEBT CITY CENTER NORTH SPECIAL INTERNAL
FUNCTION/DEPARTMENT GENERAL SERVICE RDA BEACH CRA ENTERPRISE REVENUES TOTALS SERVICES
MAYOR&COMMISSION $ 3,895,000
MAYOR&COMMISSION $ 3,895,000
ADMINISTRATIVE SUPPORT SERVICES $ 39,048,000
CITY ATTORNEY 7,625,000
CITY CLERK 2,720,000
Central Services 1,152,000
CITY MANAGER 4,640,000
INSPECTOR GENERAL 1,947,000
FINANCE 9,134,000
Education Compact 2,636,000
HUMAN RESOURCES/LABOR RELATIONS 3,417,000
Risk Management 27,961,000
Medical&Dental Insurance 52,354,000
INFORMATION TECHNOLOGY 20,351,000
Info&Comm Technology Fund 300,000
MARKETING&COMMUNICATIONS 3,318,000
OFFICE OF MANAGEMENT&BUDGET 1,849,000
PROCUREMENT 3,409,000
ECONOMIC DEV.&CULTURAL ARTS $ 208,922,000
BUILDING 19,366,000
CODE COMPLIANCE 7,636,000
ECONOMIC DEVELOPMENT 2,540,000
Convention Center 48,570,000
Tourism&Hospitality Scholarships 53,000
HOUSING&COMMUNITY SERVICES 5,622,000
Residential Housing 883,000
Relocation Services Fund 133,000
PLANNING 6,043,000
TOURISM&CULTURE 4,273,000
Resort Tax 111,829,000
Art in Public Places 121,000
Cultural Arts Council 1,853,000
OPERATIONS $337,874,000
CAPITAL IMPROVEMENT PROJECTS 6,600,000
ENVIRONMENT&SUSTAINABILITY 2,126,000
Tree Preservation 458,000
Commemorative Tree Trust Fund 3,000
Sustainability 1,137,000
Beachfront Concession Initiatives 30,000
Sustalnability&Resiliency Fund 28,000
Biscayne Bay Protection Trust Fund 52,000
Resiliency Fund 666,000
FACILITIES&FLEET MANAGEMENT
Facilities Management 4,448,000 13,322,000
Fleet Management 19,121,000
Normandy Shores 336,000
Biscayne Paint 354,000
Allison Island 676,000
Biscayne Beach 256,000
Miami City Ballet 108,000
PARKING 54,092,000
5'&Alton Garage 1,033,000
7'Street Garage 2,746,000
PARKS&RECREATION 48,315,000
Adapt-A-Bench 20,000
Brick Paver 10,000
PUBLIC WORKS 17,988,000
Sanitation 27,305,000
Sewer 64,025,000
Storm Water 40,259,000
Water 46,140,000
Waste Haulers 124,000
TRANSPORTATION&MOBILITY 12,373,000
People's Transportation Plan IPTPI 6,166,000
COMPOSITE EXHIBIT A
TOTAL EXPENDITURES BY FUND AND DEPARTMENT
Fiscal Year 2025
G.O.DEBT CITY CENTER NORTH SPECIAL INTERNAL
FUNCTION/DEPARTMENT GENERAL SERVICE RDA BEACH CRA ENTERPRISE REVENUES TOTALS SERVICES
PUBUC SAFETY $ 276,106,000
FIRE 121,772,000
E-91 1 874,000
POLICE 151,926,000
Police Confiscations-Federal 515,000
Police Confiscations-Stale 71,000
Police Training 29,000
Red Light Camera 919,000
CITYWIDE ACCOUNTS $ 36,868,000
CITYWIDE ACCTS 16,494,000
CITYWIDE ACCTS-Operating Contingency 978,000
CITYWIDE ACCTS-Transfers
Capital Reserve 978,000
Info 8,Comm Technology Fund 300,000
PayAs-You.Go Capital 8,382,000
General Fund Reserve 3,128,000
Capital Renewal 8 Replacement 4,368,000
Education Compact Fund 2,240,000
G.O.DEBT SERVICE $ 16,298,000
G.O.DEBT SERVICE 16,298,000
RDA-City TIF Transfer only S 33,909,000
CITY CENTER RDA 33,909,000
NORTH BEACH CRA-City TIF Transfer only $ 1,396,000
NORTH BEACH CRA 1,396,000
TOTAL-ALL FUNDS $456,164,000 $ 16,298,000 $ 33,909,000 $ 1,396,000 $ 299,757,000 $ 146,792,000 $ 954,316,000 $ 136,208,000
Less Transfers 181,938,0001
GRAND TOTAL-ALL FUNDS $ 872,378,000
FY 2025 APPROPRIATION BY FUND TYPE
$500,000,000
$456,164,000
$450,000,000
$400,000,000 •
$350,000,000
$300,000,000 -- - $299,757,000
•
$250,000,000 —-
1
$200,000,000
$146,792,000
$150,000,000 $136,208,000
$100,000,000 I
I
$50,000,000 - $33,909,000
$16,298,000 $1,396,000
$-
TOTAL-ALL FUNDS
st General •G.O.Debt Service o City Center RDA •North Beach CRA .1 Enterprise o Special Revenue •Internal Services
\ l
•
•
•
EXHIBIT B
CERTIFICATION
I, Wayne A. Jones, Chief of Police, City of Miami Beach, do hereby certify that the
aforementioned proposed request for expenditures from the City of Miami Beach Police
Confiscation Trust Funds, for the 2024/25 fiscal year providing funds for expenditures,
complies with the provisions of Section 932.7055(4) (a), Florida Statutes, and the Guide
to Equitable Sharing of Fed Ily Forfeited Property for Law Enforcement Agencies.
ayne . Jove
Chief Police
Miami Beach Police epartment
7/ PZe2(-(
Date
•
EXHIBIT B
Miami Beach Police Department
Confiscations - Federal &State Funds
FY 2025 Proposed Budget
Federal Funds:
FY 2025
Proposed Budget
Criminal Investigations, Crime Scene, and Bicycle Response Team Equipment $ 333,000
Organizational Development Training, Travel, and Off-Site Testing 122,000
Bulletproof Vest Partnership 60,000
Total Federal Funds $ 515,000
State Funds:
FY 2025
Proposed Budget
Organizational Development Training, Travel, and Off-Site Testing $ 22,000
Costs connected with the Prosecution/Processing of Forfeitures 15,000
Drug Abuse Treatment, Crime Prevention Education, and Non-profit Community Programs 12,000
Crime Prevention Initiatives and School Liaison Projects 12,000
AR Rifle Program/Initiative 10,000
Total State Funds $ 71,000
Total Federal &State Funds $ 586,000
EXHIBIT C
CERTIFICATION
I, Wayne A. Jones, Chief of Police, City of Miami Beach, do hereby certify that the
aforementioned proposed request for expenditures from the City of Miami Beach Police
Training & School Resources Fund, for the 2024/25 fiscal year, to provide funds for the
education of police personnel at various schools, conferences, and workshops and for the
purchase of training and operational supplies, is in accordance with the guidelines
established by the Division of Criminal Justice Standards and Training, as provided by
Section 938.15 and 94 25, Florida Statutes.
Wa a A. Jones
Ch. f of Police
Miami Beach Police Department
g/ 4 /z)
Date
EXHIBIT C
Miami Beach Police Department
Police Training and School Resources Fund
FY 2025 Proposed Budget
Police Training and School Resources Funds:
FY 2025
Proposed Budget
Education and Training of Police Personnel at Various Schools, Conferences, and $ 29,000
Workshops
Total Funds $ 29,000
EXHIBIT D
CULTURAL ARTS COUNCIL
GRANT RECOMMENDATIONS FY,24/25
� :T � v ri a € C.Of.4... �€ {Y �y i+r t a y u F s A k °d71 '3�y RP.00IIIIflended Y
i %¢ri M amt Beach:.Cultural`Anchors . '� �w s'4 r` e.
. ,.. ... ; ;. , ak �_ , � ; < Y :�F1Y 24125PFuntling t ,'er
FIU-Jewish Museum of Florida $26,931.00
(Florida International University Board of Trustees)
FIU-Miami Beach Urban Studios $24,910.00
(Florida International University Board of Trustees)
FIU-Wolfsonian $32,023.00
(Florida International University Board of Trustees)
Friends of the Bass Museum $31,321.00
Holocaust Memorial Committee $25,718.00
Living Arts Trust(0 Cinema) $25,831.00
Miami Beach Garden Conservancy,Inc. $26,339.00
Miami Beach JCC $28,360.00
Miami City Ballet $31,749.00
Miami Design Preservation League $24,478.00
Miami New Drama $31,091.00
Moonlighter FabLab $21,526.00
New World Symphony $32,132.00
0,Miami $26,170.00
South Florida Arts Center,Inc.(Oolite Arts) $30,542.00
The Rhythm Foundation $27,354.00
$7fig ri Cultural Ancho s)� , � "„ sad 446475 0
U� ..n. a. �, � t .. --4i�.1 `i...ee'.blea {S•
yam: � , �r r� � ;Y Recommendetl
MlamMi 6Beach Cultural Presenters t 6,. g
a*v F�Y24125'Funtlmg '; t
DANCE
Armour Dance Theatre $13,702.00
Ballet Flamenco La Rosa, Inc. $14,654.00
Cuban Classical Ballet of Miami Corp. $15,555.00
Miami Hispanic Ballet Corp $15,470.00
Peter London Global Dance Company, Inc. $15,810.00
•
The Dance NOW!Ensemble, Inc. $15,952.00
SUBTOTAL $91,143.00
FILM
Center for the Advancement of Jewish Education(Jewish Film Festival) $15,753.00
Indie Pasion Arts and Festivals $13,912.00
Italian Film Festival _ _ $14,280.00
Miami Dade College's Miami Film Festival _ $15,572.00
Miami Gay and Lesbian Film Festival, Inc. $15,583.00
Miami Short Film Festival $11,271.00
SUBTOTAL $86,371.00
VISUAL ARTS _
Bas Fisher Inviatational $15,243.00
Blue Lab Preservation Society $15,232.00
SUBTOTAL. $30,475.00
EXHIBIT D
CULTURAL ARTS COUNCIL
GRANT RECOMMENDATIONS FY 24/25
MUSIC
Afro Borinken Roots Performing Group $0.00
Community Arts and Culture, Inc. $14,178.00
Global Arts Project $14,648.00
IlluminArts $14,824.00
Miami Chamber Music Society $14,903.00
Miami Children's Chorus $14,949.00
Miami Music Project, Inc. $16,150.00
Nu Deco Ensemble $16,694.00
Orchestra Miami, Inc. $15,300.00
Patrons of Exceptional Artists $15,912.00
Power Access, Inc. $15,810.00
Seraphic Fire, Inc. $9,527.00
South Beach Chamber Ensemble, Inc. $15,028.00
South Florida Symphony Orchestra $15,810.00
The Last Hundred Inc $0.00
The Miami Symphony Orchestra $14,705.00
Young Musicians Unite $15,583.00
SUBTOTAL $224,021.00
OPERA
Florida L'Opera Zarzuela Group $14,688.00
Florida Opera Prima $14,365.00
SUBTOTAL • $29,053.00
THEATRE
Area Performance Gallery/Area Stage $11,705.00
Fantasy Theater Factory, Inc. $_15,187.00
Ruta Teatral $0.00
SUBTOTAL $26,892.00
MULTI-DISCIPLINARY
Arts Accelerator Inc $0.00
Foundation Dimitri Nems for the Arts-DBA:Nems Foundation for the Arts $14,648.00
FUNDarte Inc $15,062.00
Infinito Art&Cultural Foundation Inc.(Brazilian Film Festival) $15,555.00
Miami Light Project $14,321.00
National Foundation for the Advancement in the Arts(Young Arts) $16,292.00
Siempre Flamenco $8,446.00
Sybarite Productions $7,953.00
The Opera Atelier $13,838.00
Yiddishkayt Initative $0.00
SUBTOTAL $106,115.00
SUBTOTAL(cultural Presenters)(, )° $594,070.00
TOTAL;(Cultural Anchgrs and4.Cultural•Presenters) .,-? $1,040,545.00
EXHIBIT E
MBVCA FY 2025 WORK PLAN AND BUDGET
ADMINISTRATION RECOMMENDATION
Adopt the Budget
ANALYSIS
BACKGROUND
The Miami Beach Visitor and Convention Authority(MBVCA) was created and exists pursuant to Chapter 67-930
of the Laws of Florida and Sections 102-246 through and including 102-254 of the Code of the City of Miami Beach
(CM B).
According to Sec. 102-251,the MBVCA is to take"all necessary and proper action to promote the tourist industry
for the city, including but not restricted to causing expert studies to be made, promotional programs, the
recommendations and development of tourist attractions and facilities within the city,and to carry out programs
of information, special events, convention sales and marketing, advertising designed to attract tourists, visitors
and other interested persons."The MBVCA also has the duty of making all necessary rules and regulations for the
efficient operations of the authority.
The MBVCA is a seven-member authority. Each member is appointed by the City of Miami Beach Commission,
with the goal of encouraging, developing, and promoting the image of Miami Beach locally, nationally, and
internationally as a vibrant community and tourist destination. To this end, the MBVCA strategically focuses its
funding investments in a balanced manner, fostering outstanding existing programs, stimulating new activities,
and encouraging partnerships.The MBVCA is committed to a careful, long-term plan for allocation of resources
to build the uniqueness of Miami Beach as one of the world's greatest communities and tourism destinations.
A budget revenue projection is provided to the MBVCA by the City of Miami Beach Budget Office annually based
on 5% of the 2% Resort Tax, less 4%for administrative allowance. On an annual basis the MBVCA must provide
the City with a budget,on City forms,based on this projection as outlined in Sec. 102-252, before October 1'
The MBVCA normally budgets funding below the City's projection,as the collection of funds can differ substantially
from projection,such as the result of unanticipated problems like an airline strike,terrorism,economic issues,or
storms. In 2008, revenue collections came in $48,000 under the estimated projection, and in 2001 the revenue
collection was down approximately$300,000 from projection.When and if there are unallocated funds remaining
at the end of the budget year,those funds are either rolled over and allocated in the next budget year,or retained
in MBVCA accounts for future reserves,to address any funding reductions in future years. In 2001,by statute,the
MBVCA began investing in the creation of an endowment fund.
The MBVCA is required by law to maintain reserve bank accounts in approved public depositories,with sufficient
reserves to cover one year of funding,which it does.Reserves are maintained to pay grant recipients(contracted)
for the previous program funding cycle, and to ensure that sufficient funds can be invested to stimulate tourism
in the future.The level of reserves was modified in 2011 to maximize the value and impact of tourism-directed
funds.
The MBVCA submits an annual Program of Work to the CMB as required by Sec. 102-281.
1
EXHIBIT E
MBVCA FY 2025 WORK PLAN AND BUDGET
FY 2023/2024 REVIEW/TOURISM ADVANCEMENT PROGRAM(TAP)
The MBVCA Tourism Advancement Program (TAP) was established to promote Miami Beach as a sophisticated
tourist destination by increasing the number of visitors; through the enhancement of visitors' experiences;
through the allocation of funds granted to events or programs that bring visitors to the CMB and strengthen the
CMB brand. In fiscal year 2023/2024, the MBVCA funded the TAP in seven categories, including: Development
Opportunities, Film Incentive, Major One Time Special Event, Special Events Recurring, Special Projects, Special
Projects Recurring,and Tourism Partnerships.
A total of$1,379,000 was awarded in FY 2023/2024, compared to $1,099,500 in FY 2022/2023.The increase is
attributed to the return of many recurring events,some of which have qualified for larger grant categories,with
3 new events receiving funding from the MBVCA.
Grants funded in partnership with the CMB are critical, branded tourism-related programs, such as the Food
Network&Cooking Channel South Beach Wine+ Food Festival and UNTITLED,Art Miami Beach; both examples
of events whose beginnings in Miami Beach stem from grants provided by the MBVCA;events that could easily be
recruited by other destinations.
FY 2024/2025 TOURISM ADVANCEMENT PROGRAM
The MBVCA strategically focuses its funding to maximize tourism and brand;to improve Miami Beach by focusing
on events and projects that generate significant publicity; strengthen brand and increase tourism (generating
critical resort taxes for Miami Beach).The Board pays significant attention to marquee events.
Review process:
For over two decades,the MBVCA has used a multi-level review process for its grant program and the process is
reviewed annually. The process includes a mandatory pre-proposal staff conference to discuss MBVCA policies,
procedures, and the TAP. During the meeting, MBVCA administration advises each potential applicant regarding
the eligibility and appropriateness of the proposed project and determines the grant category best suited to the
potential applicant.Once it is determined that the project is eligible,the MBVCA administration provides further
detail, including required attachments, relevant meeting dates, deadlines, and access to the online Application
Portal. The applicant is provided with an overview of the application submission process.All applications are
submitted through the online Application Portal in a multi-step format.All grant formats and policies are available
on the MBVCA website. By Florida law,all MBVCA meetings are advertised and open to the public;all records are
public records.
Annually,the MBVCA Board reviews and refines grant guidelines with respect to efficacy and effectiveness. In FY
2012/2013,the MBVCA implemented changes to its funding caps and declining scale.The new declining scale and
funding caps allowed the MBVCA to diversify their funding into other areas and initiatives as requested by the City
Administration and/or the Board. In FY 2023/2024 the MBVCA voted to maintain the Major One Time Special
Event and Special Events Recurring minimum criteria at 200 hotel room nights and maintained the media
impressions and viewership minimum requirements at 1,000,000 each.The Special Projects and Special Projects
Recurring hotel room night requirements were also maintained at 1,000 hotel room nights,along with the media
impressions at 100,000,000,with the viewership requirement at 10,000,000.The Board continued to accept hotel
agreements in place of fully executed hotel contracts,to meet the hotel requirement,as long as they were entered
into by the Applicant Organization. This allowed groups to assume less risk when entering agreements and to
encourage new events to apply.
2
EXHIBIT E
MBVCA FY 2025 WORK PLAN AND BUDGET
In FY 2024/2025 the MBVCA voted to change the name of the Major One Time Special Event grant category to
Major Events. This eliminates the confusion for first-time applicants whose events will in fact return for
subsequent years. In addition, the MBVCA voted to increase the Major Event and Special Events Recurring
minimum criteria from 200 hotel room nights to 250 hotel room nights and also increase the media impressions
and viewership minimum requirements from 1,000,000 each to 1,500,000. The maximum request for said
categories was also increased from $45,000 to$50,000 for Major Events and Year 1 of Special Events Recurring,
from $45,000 to$40,000.The MBVCA also voted to increase the Special Projects and Special Projects Recurring
minimum criteria from 1,000 hotel room nights to 1,500 hotel room nights and increase the media impressions
from 100,000,000 to 150,000,000, with the viewership minimum requirements increasing from 10,000,000 to
15,000,000.The maximum request for said categories was also increased from $90,000 to $100,000 for Special
Projects,with Year 1 of Special Projects Recurring,increasing from$85,000 to$95,000. Lastly,the Board voted to
increase the minimum criteria for the Development Opportunities category,from 70 hotel room night to 75 hotel
room nights;from 200,000 minimum media impressions to 400,000;with the minimum viewership remaining at
500,000, along with the maximum request at $30,000. The Tourism Partnerships grant category criterion will
remain the same for FY 2024/2025.This declining scale will also remain the same for FY 2024/2025.
The Board will also continue to allow applicants to submit their reviews and/or audits using Generally Accepted
Accounting Principles (GAAP), as well as, prepared in accordance with Statements on Standards for Accounting
and Review Services promulgated by the Accounting and Review Services Committee of the AICPA,for tax basis
financial statements,in FY 2024/2025.
The grant criteria guidelines were reviewed for clarity and accuracy, requiring fully executed agreements and
contracts to be submitted prior to proceeding with the next step in the application process. The application
requires hotel room block agreements and/or contracted blocks;fully executed media contracts or confirmed and
generated media impressions, and/or broadcast/cable/TV contracts, in order to proceed with the grant
submission. The criteria must be confirmed before and after funding is awarded and grant applicants must meet
two of the three criteria in place for each of the MBVCA grant categories. MBVCA grants are paid upon
performance;therefore,grantees are required to provide post-performance reports in the form of reservation or
pick-up reports from Miami Beach hotels; impressions analytics garnered from the organization's PR Firm, or
accompanied by third party confirmation from a media monitoring/press clipping service such as BurrellesLuce to
prove media impressions, and/or a broadcast post-performance report from a third party reporting delivery
of Adult 18+and Households(H H)in Thousands(000)from Nielsen,Over The Top(OTT),or Comscore/Rentrak for
viewership. In FY 2024/2025,the guidelines will continue to specify that third party hotel agreements will not be
accepted. In addition,any changes to the original hotel agreements must be reported to the administration.
In FY 2023/2024,the MBVCA included specific language and messaging provided by the grantee within its social
media accounts, such as Facebook, Instagram, and X. In turn, the grantee was required to proactively share
information,photos,and details,related to the promotion,tagging MBVCA's Experience Miami Beach social media
handle throughout their platforms: Facebook(@ExperienceMiamiBeach), Instagram (@ExperienceMiamiBeach),
and X(@EMiamiBeach).The Grantee also agreed to post a MINIMUM OF six(6)pieces of content,per channel to
include: 3 pieces of content with tags during their live activation in-market and in real time (2 stories and 1 in-
feed post) PLUS 3 pieces of post-event content with appropriate tags within 10 days of the activation dates. In
addition, the Grantee provided a topline recap of reach, engagement and any other key metrics based on
performance from their respective channels within 30 days of the last posting. Proof of engagement and other
key metrics were to be generated from the grantees'social media platforms metrics/insights,with copies provided
3
EXHIBIT E
MBVCA FY 2025 WORK PLAN AND BUDGET
with the grantees' respective final report documentation, post-event. In 2024/2025,the MBVCA will continue to
require the social media postings as outlined above.
The MBVCA guidelines and application process places emphasis on defining and measuring the economic impact
of each event, as well as considering the impact and value of marketing, publicity, and television
origination/viewership. Questions concerning the economic impact of the program, including requiring an
explanation of various aspects of the marketing plan, and how the numbers of hotel room nights are calculated
and where they are contracted, are also required as part of the application.Standardized recap sheets and point
systems have been developed to give each applicant a score that rates potential success. In 2020/2021,specific
point systems are in place and implemented for each of the grant categories.The redesign allowed for a better
alignment with the minimum requirements in place within each grant category,focusing the scoring on the three
grant criteria in place, of which an applicant must meet two. This point system will remain in place for FY
2024/2025.
Utilizing these tools, the MBVCA is better equipped to evaluate the applicant's long-term commitment to the
community; commitment to brand enhancement; value to tourism, and overall economic impact. The MBVCA
Board then votes on each specific and individual grant, and evaluates the grant request, funds available, and
possible extenuating circumstances, after a formal presentation is made by the grant applicant.A question-and-
answer period follows,with further discussion as needed.
RECURRING PROJECTS:
The MBVCA has a current policy in place to fund recurring projects on a declining scale. The declining scale
encourages recurring events to recruit corporate and private sponsorship and therefore,not solely rely on MBVCA
funds as a means of sustaining the event year after year. The award category establishes funding caps for
recurring events, funding that can be reduced based on the maximum request for the specific grant category.
Below is the current scale,implemented in FY 2012/2013,and applicable to both non-and for-profit agencies.The
declining scale will remain in place for FY 2024/2025.
Year 1 Initial Grant Award
Year 2 No more than 80%of Eligible Request
Year 3 No more than 70%of Eligible Request
Year 4 No more than 60%of Eligible Request
Year 5 New Cycle Begins
CATEGORIES:
TAP funds are currently awarded in seven categories, including: Development Opportunities, Film Incentive,
Major Events,Special Events Recurring,Special Projects,Special Projects Recurring,and Tourism Partnerships.The
MBVCA has developed pre-eligibility criteria for grants within these categories. The criteria allow staff to
determine eligibility and the appropriate grant category. Applicants must meet two of three of the criteria noted.
4
EXHIBIT E
MBVCA FY 2025 WORK PLAN AND BUDGET
Grant Category Contracted. Hotel Contracted Media Contracted Television and/or Cable
Room Nights Impressions Broadcast
Development 75 400,000 500,000
Opportunities ,
Film Incentive* 200 N/A N/A
Major Events 250 1,500,000 1,500,000
Special Events Recurring 250 1,500,000 1,500,000
Special Projects 1,500 150,000,000 15,000,000
Special Projects Recurring 1,500 150,000,000 15,000,000
Tourism Partnerships 175 500,000 1,500(Engagement)**
*Specific requirements are in place for the Film Incentive Grant Program.
** Engagement is determined through a combination of confirmed visitors/guests (walk-ins); Website Hits;
Telephone Calls; Emails,App downloads; Webpage Engagement via Website through "Contact Us Form" or Live
Chat,from prior fiscal year.
Budget
Budget(TAP)FY2024/2025:
The MBVCA has budgeted$1,814,500 for its Tourism Advancement Program in FY 2024/2025,which reflects 46%
of the total budget.This grant funding reflects an increase of$35,500 from FY 2023/2024.This increase is due to
an increase in the grant category maximum requests.
• The Tourism Partnerships category is budgeted at $90,000, reflecting 2% of the total budget for FY
2024/2025. The category currently includes applicants at the maximum request cap of$30,000. Three
applications are anticipated to be received.
• The Major Events category, representing 4% of the total budget, is budgeted at $150,000 for FY
2024/2025.The MBVCA expects three to four new events to apply at a maximum request of$50,000 each.
The MBVCA works tirelessly to stimulate and recruit new events and is willing and prepared to fund
valuable tourism and brand-related events. In fact, the MBVCA works with all partners, city leadership
and media to solicit appropriate new projects. New applicants are expected to include the Future Proof,
2024 Salsa Cruise,and two additional projects.
• The Special Events Recurring category,reflecting 13%of the total budget,has been calculated at$508,500
for FY 2024/2025 based on the established declining scale and the number of applicants anticipated to
return.
• The Special Projects category is budgeted at $200,000 with two applicants expected at the maximum
request of$100,000 representing 5%of the total budget in FY 2024/2025.
• The Special Projects Recurring category is budgeted at$646,000 and represents 16%of the total budget.
Anticipated return applicants include the Orange Bowl Marketing Campaign;the Food Network&Cooking
Channel South Beach Wine + Food Festival; Paraiso Miami Beach/Miami Swim Week, Aspen Institute
Climate Summit,the Miami Beach Classical Music Festival,and the Miami Beach Holiday Festival of Lights.
These events, recruited and sustained by the MBVCA, are all marquee events and annually fill the City's
hotel rooms.
• The Film Incentive category is budgeted at$100,000 for FY 2024/2025 representing 3%of the budget.
5
EXHIBIT E
MBVCA FY 2025 WORK PLAN AND BUDGET
• The Development Opportunities category is budgeted at$120,000 for FY 2024/2025, representing 3%of
the budget;in anticipation of four applicants at the maximum request of$30,000 each.
Partnerships
Tourism Enrichment has been budgeted at$220,000 for FY 2024/2025, representing 6%of the budget.This will
allow for partnerships with the Miami Beach Cultural Arts Council,for the No Vacancy project and for additional
citywide projects like Open House Miami.
In FY 2020/2021,the MBVCA partnered with the CMB to assist with the funding of the No Vacancy, Miami Beach
project that was scheduled to take place May 7— 17,,2020. The project is a contemporary art experience that
celebrates artists, provokes critical discourse,and invites the public to experience Miami Beach's famed hotels as
destination art spaces by turning hotels into temporary cultural institutions.The art was to have been exhibited
throughout ten (10) hotels in Miami Beach - lobbies, restaurants, lounges, patio areas, rooms, balconies, and
swimming pools were available to serve as the canvas. Due to the pandemic,the project was postponed and took
place December 2-12,2020. During its inaugural year,the project hosted 10 artists in 10 Miami Beach hotels. It
is estimated that at least 10,000 people experienced at least one of the art projects in person,throughout its 10-
day activation.
In 2021/2022, the second annual No Vacancy, Miami Beach was held November 18 — December 9, 2021. The
project once again selected ten (10) artists through a Call To Artists issued by the Cultural Arts Council, and
included Chris Friday(Miami,FL.);Amada Keeley(Miami,FL.);Lauren Shapiro(Miami,FL.);Monika Bravo(Bogota,
Colombia and Miami, FL.); Brookhart Jonqujil (Miami, FL.); Gianna DiBartolomeo (Miami, FL.); Kx2 (Hollywood,
FL.); Nick Mahshie (Miami, FL.); Edouard Duval Carrie (Port-au-Prince, Hair and Miami, FL.), and Christina Friday
(Miami, FL.)The participating hotels included the Avalon Hotel,The Betsy South Beach Hotel, Catalina Hotel and
Beach Club, Hotel Croydon, Faena Hotel Miami Beach, International Inn on the Bay, Lennox Miami Beach,
Marseilles Hotel, Riviera Hotel South Beach,and the Royal Palm South Beach.
In 2022/2023, the third annual No Vacancy, Miami Beach was held November 17 — December 8, 2022, and
exhibited art throughout twelve (12) hotels in Miami Beach, where lobbies, restaurants, lounges, patio areas,
rooms, balconies, and swimming pools served as canvases.The selected hotels included the Avalon Hotel, The
Betsy Hotel South Beach, Catalina Hotel & Beach Club, Hotel Croydon, Esme, Fontainebleau, The Faena,
International Inn, Loews Hotel,Royal Palm Hotel,Cadillac Hotel,and Riviera South Beach.
The 12 selected artists included Maritza Caneca, Beatriz Chachamovits, Brookhart Jonquil, Justin Long, Claudio
Marcotulli,Jessy Nlte, Charo Oquet, Sri Prabha, Magnus Sodamin, Michelle Weinberg, Antonia Wright, and Bas
Fisher Invitational (BFI). It is estimated that over 50,000 persons experienced at least one of the art projects in
person.
In FY 2023/2024,the MBVCA partnered with the City of Miami Beach to promote and expand No Vacancy, Miami
Beach.This project took place from November 16 to December 14,2023,and marked its fourth year. No Vacancy,
Miami Beach,an open international art competition,selected twelve hotels and twelve artists,with hotels hosting
art interventions in their public spaces.These hotels were within walking distance or easily accessible by the Miami
Beach trolley transportation system.The City of Miami Beach Department of Tourism and Culture collaborated
with the hotels and artists to assist in coordination and project management.
6
EXHIBIT E
MBVCA FY 2025 WORK PLAN AND BUDGET
Thirty-five thousand dollars in prizes were awarded, including a$10,000 prize by public vote and a$25,000 prize
by a jury of art experts.The City of Miami Beach selected at least twelve applicants to participate,with each artist
receiving a$10,000 stipend to materialize their project.
No Vacancy, Miami Beach is committed to providing art experiences that are accessible to everyone, free and
open to the public as well as reinventing Cultural Tourism on Miami Beach.
Additionally,the MBVCA partnered with the GMCVB, the Miami Center for Architecture & Design (MCAD), and
other organizations to launch the inaugural Open House Miami. Part of the global Open House Worldwide
network,this event took place from March 1-2,2024,and featured participating buildings and venues throughout
Miami Dade County and beyond,providing public access to areas typically restricted.This initiative aimed to make
cities more open, accessible, and equitable by allowing patrons to explore buildings, learn about their
architecture,and understand behind-the-scenes operations.
Initiatives
The MBVCA expects to support new initiatives in FY 2024/2025.Strategic plans,goals and initiatives are developed
through consultation and are the result of ongoing communications with the Mayor, Commission, and City
Administration.
Public Relations Initiative
In 2011/2022, the MBVCA issued a Request for Proposals (RFP) for a P.R. Agency of Record to enhance Miami
Beach's image.The MBVCA selected Hill&Knowlton/SAMCOR(H+K)to support the MBVCA efforts by continuing
to increase brand awareness through strategic media outreach to consumer and travel trades, major event
recruitment, and business and corporate communications programs. Objectives included comprehensive
destination marketing and communications consulting services to continue to expand public relations and
marketing, increasing the overall social media footprint through all social media handles, both MBVCA and
Experience Miami Beach,and marketing of Miami Beach to international and national visitors,complimenting the
efforts of the GMCVB. H+K had an extensive presence in the US and internationally. The agency's ability to
network and leverage its global relationships was crucial to the growth of the'Miami Beach' brand.
H+K created and distributed a total of 15 press releases and pitches during their first year as agency of record,
garnering 3,416,581,560 media impressions and 12 press releases during their second year, generating
3,913,341,910 media impressions. In their third year, H+K generated 2,783,369,818 media impressions through
the issuance of 12 press releases and a Harris Poll Survey that was conducted to determine why people visit Miami
Beach. During their fourth year, H+K developed and released a total of 12 press releases and 1 pitch,generating
a total of 1,492,734,059 media impressions,valued at$15,615,214.75.During its fifth year H+K wrote and released
12 press releases,generating 1,410,465,887 media impressions,valued at$15,638,438.52. During its sixth year,a
total of 15 press releases were written and distributed, generating 1,272,729,422 impressions valued at
$14,353,222.76. During their seventh year, a total of 15 press releases and 1 Audio News Release (ANR) were
distributed generating 1,302,477,118 impressions valued at$1,583,728.46. During their eighth year,a total of 13
press releases were distributed,generating a total of 1,042,610,221 impressions with a value of$1,041,811.24.In
their eighth year in working with the MBVCA, H+K collectively released a total of 16 press releases to date,
generating a total of 1,042,610,221 media impressions, with a value of $1,041,811.24. Through a contract
extension for year 9, a total of 3 press releases were distributed that generated 195,661,377 media impressions,
valued at$195,661.37. During H+K's tenth year with the MBVCA, a total of 236,792,636 media impressions were
7
EXHIBIT E
MBVCA FY 2025 WORK PLAN AND BUDGET
generated through the distribution of 7 press releases,with a value of$2,367,923.36. During H+K's eleventh and
final year with the MBVCA, 13 press releases were distributed,generating 2,495,686,016 impressions,valued at
$3,904,285,476.81.
The contract with H+K ran through September 30,2022,in FY 2021/2022.
In FY 2021/2022, the PR contract went out to bid via RFP with a cohesive scope of services developed in
conjunction with the GMCVB,to avoid duplicating efforts and deliver a united message that Miami Beach is open
and welcoming back its visitors, post-pandemic.As a result,Private Label Marketing, LLC was awarded a one-year
contract for PR services. Within their first year (January through December 2022), a total of 2,736,064,485
impressions were generated as a result of 13 press releases. The impressions generated were valued at
$24,864,486.11.
In FY 2022/2023,the Board unanimously voted to renew the PR contract with Private Label Marketing, LLC for a
one-year term, beginning January 2023. Throughout the year, a total of 2,541,016,393 impressions were
generated,as a result of 11 press releases;valued at$532,567,481.14.
In FY 2023/2024,the Board unanimously voted to once again renew the PR contract with Private Label Marketing,
LLC for a one-year term.As of July 2024,a total of 9 press releases had been distributed generating 4,388,889,288
media impressions with a value of$549,631,668.56.
There is an allotment of$200,000,representing 5%of the total budget,towards this effort, in FY 2024/2025.
Destination Marketing
The Destination Marketing allocation reflects 13%of the total budget for FY 2024/2025.This allocation provides
for the additional placement of stories and press releases on the PR Newswire as well as the continuation of our
Blogger Program, FAM trips, online sweepstakes to promote increased activity on our social media channels, as
well as ticket giveaway promotions/sweepstakes from MBVCA-funded events.
Projects will include the continuation of the Forbes Travel Guide Online Webinars,offering free hospitality training
to Miami Beach-based employees.The webinars were incorporated during the pandemic when live trainings could
not be conducted. Due to their popularity, they will again be offered during the upcoming fiscal year, for both
Frontline and Leadership level employees, and available to all hospitality employees. A different topic will be
introduced during each session.
App Marketing
The MBVCA wishes to continue to provide visitors with timely and relevant information about the City of Miami
Beach;its public and private attractions,services,hotels,businesses,and events in order to enhance visitors'(and
residents') experiences. Visitors to Miami Beach - all visitors worldwide—are increasingly using technology to
navigate cities or make decisions about leisure experiences,dining, parking,entertainment,and travel in general.
Worldwide,technology is king. Many visitors already use the free Miami Beach Wi-Fi service,CMBWiFi,to access
the information they need at select public locations around town.
Since its latest version release, the Experience Miami Beach (EMB) App, formerly the Miami Beach Information
(MBI) App, has added new and exciting features for the end-user that include a side-swipe feature; listing the
8
EXHIBIT E
MBVCA FY 2025 WORK PLAN AND BUDGET
information in an A-Z format;the addition of new categories that included Shopping, Nightlife,Art&Culture,and
Restaurants, and the creation of the "My Miami Beach" section where users can add events, photos, and
itineraries as they navigate the App.The App also features a"Deals"section that has special promotional rates or
offers developed by MBVCA grantees that can be cross promoted through MBVCA grantees and social media
pages such as Facebook,X,and Instagram.
During FY 2021/2022,the App's name was changed to Experience Miami Beach,from Miami Beach Information,
to be better aligned with the MBVCA's social media accounts. In addition, the App was promoted through
partnerships with the MBVCA grantees,featuring various events and upcoming grantee events.
In FY 2022/2023, a new app entitled EXPMiamiBeach.Tours was released through iOS, Android, and was made
available to view on mobile web devices.The new app focused solely on the enhanced version of the existing tours
and provided a platform to include new tours curated with the MBVCA's various partners. Some of the tours
created included "Art in Public Places", "No Vacancy Miami Beach" (available during the project dates), both
through a collaboration with the City of Miami Beach; "Art Outside" through a collaboration with The Bass
Museum; a "Cultural Institutions" tour, developed in collaboration with Miami Beach's museums and cultural
spaces;"LGBTQ Sites Top Five"and"LGBTQ Nightlife"tour,both through a collaboration with the GMCVB and the
Miami Dade Gay and Lesbian Chamber of Commerce; and the"Hidden Art", "Public Art and Iconic History", and
"A Day Inside Miami Beach Architectural Wonders" tours, all developed through a collaboration with George
Neary, Board Member and President of Tours"R" Us.
In FY 2023/2024,the MBVCA continued to promote both Apps through social media,the MBVCA website,specific
ads, and grantee partnerships, allocating 1%of its total budget. Deals, promotions,and special notices were also
posted and promoted through the Experience Miami Beach App. The App has now been downloaded 28,000
times (as of July 2024), across the Android and iOS platforms. Approximately half of all downloads come
from European users seeking to learn about Miami Beach.
In FY 2024/2025, the MBVCA will be refreshing the Experience Miami Beach app to include making the "deals"
more visual similar to Groupon; updating the events section to include a featured event option pinned at the top
of the section; updating all libraries and security features for both Android and iPhone, and possibly integrating
Apple Ads.The EXPMiamiBeach.Tours app will also integrate additional existing tour and also create new tours
that appeal to Miami Beach visitors.
IT Development
The MBVCA's preliminary review of opportunities and needs was initiated in spring 2011 in consultation with area
experts, and after a public meeting sponsored by the MBVCA, as a situational analysis.The MBVCA released an
RFP in January 2012 and awarded a one-year contract to Just Program LLC dba Solodev on May 22, 2012. The
purpose of the RFP was to develop a Miami Beach-focused web-based digital content management system (CMS)
and modifiable database to support third party mobile applications via an application programming interface
(API).
Currently, the API is fully functional with forty-one (44) distinct categories of businesses, each averaging 90
different services and amenities.
9
EXHIBIT E
MBVCA FY 2025 WORK PLAN AND BUDGET
In FY 2020/2021,the API upgrades included the updating of various sections within the business categories.They
also included adding whether a restaurant/bar/nightclub's event space is considered small,medium,or large;the
changing of celebrity chef to executive chef,expanding the Cuisine type,adding services,and what the restaurant
is "good far" within the restaurant category; adding services and amenities to the Bars category; changing form
fields and services within the Nightclub category;adding"Dorm Style"to the type of hotel room within the hotel
category; as well as, adding property and room amenities; adding additional services to the Beauty Parlors
category,and adding Health&Safety Measures throughout all of the business categories.
In 2022/2023,the Experience Miami Beach App was updated with the revamped list of businesses.The categories
available were reviewed and condensed to be more in line with what a tourist would search for when visiting our
City. Web and App developers can use these attributes to create new and exciting experiences for their end-
users. The App continued to promote the MBVCA grantee's deals and highlighted various promotions available.
In FY 2023/2024, the MBVCA continued to work with City personnel to ensure the business information within
the API is the most up to date.
In FY 2024/2025,the MBVCA will continue to update the API through its partnership with the City of Miami Beach
and other partners.A total of$50,000,or 1%of the total budget,will be allocated towards IT development.
Research and Development
The MBVCA will develop a strategic list of major events worldwide as the result of ongoing communications and
consulting with all partners.We expect to investigate some of these events with the goal of the development of
a new major event for the destination.The MBVCA will continue to work with their PR firm of record,to compile
a list of major events that could be attracted to the destination.The MBVCA will also continue to collaborate with
local partners. A total of$244,700 has been allotted for Research and Development in FY 2024/2025.
Projected Cash Flow Reserve
The MBVCA has budgeted $5,000 of the total budget,for cash flow reserve in FY 2024/2025.The City of Miami
Beach allots resort tax payments to the MBVCA a month after its collection;therefore, as a fiscal responsibility,
the MBVCA has built in a projected cash flow reserve to its budget to ensure that all grants awarded will have the
necessary funds to be reimbursed upon proper request and documentation.
Administration and Overhead
The MBVCA's administration and benefits costs are budgeted at$569,800 for FY 2024/2025.This figure represents
14%of the total budget. The overhead allocation is budgeted at$150,000,which reflects 4%of the overall budget,
with $5,000 allocated for capital expenses. The increase from FY 2024/2025 is attributed to the purchase of
updated office equipment,technology,and the reconfiguration of the conference room utilized by the Board for
their monthly meetings,along with a 2.7%COLA increase for all employees.The total administration and overhead
costs are 18%of the total budget.
Reserves
A total of$410,000 is being transferred from reserves to supplement the FY 2024/2025 budget.
Conclusion
During their July 17,2024,meeting,the MBVCA Board recommended the Mayor and City Commission adopt the
MBVCA Budget for FY 2024/2025 in the amount of$3,936,000.
10
EXHIBIT E
MBVCA FY 2025 WORK PLAN AND BUDGET
APPROVED PROPOSED %OF PROPOSED
FY 2023.2024 FY 2024.2025 $VARIANCE BUDGET
REVENUES
Unrestricted
Rollover $ - $ - $ -
Reserves $ 200,000 $ 410,000 $ 210,000 10%
Projected Resort Tax $ 3,727,000 $ 3,526,000 $ (201,000) 90%
TOTAL REVENUES $ 3,927,000 $ 3,936,000 $ 9,000 100%
EXPENDITURES
Administration&Benefits $ 518,000 $ 569,800 $ 51,800 14%
Operating Expenses $ 190,000 $ 150,000 $ (40,000) 4%
Capital $ 15,000 $ 2,000 $ (13,000) 0%
Total Administration $ 723,000 $ 721,800 $ (1,200) 18%
GRANTS -Tourism Advancement Program
Tourism Partnerships $ 90,000 $ 90,000 $ - 2%
Major Events $ 225,000 $ 150,000 $ (75,000) 4%
Special Events Recurring $ 588,000 $ 508,500 $ (79,500) 13%
Special Projects $ 180,000 $ 200,000 $ 20,000 5%
Special Projects Recurring $ 476,000 $ 646,000 $ 170,000 16%
Film Incentive $ 100,000 $ 100,000 $ - 3%
Development Opportunities $ 120,000 $ 120,000 $ - 3%
Total Tourism Adv.Program $ 1,779,000 $ 1,814,500 $ 35,500 46%
PARTNERSHIPS
Tourism Enrichment $ 220,000 $ 220,000 $ - 6%
Total Partnerships $ 220,000 $ 220,000 $ - 6%
MARKETING/PR/TECHNOLOGY
Marketing/Communications&PR $ 200,000 $ 200,000 $ - 5%
Destination Marketing $ 500,000 $ 500,000 $ - 13%
APP Marketing $ 50,000 $ 30,000 $ (20,000) 1%
IT Development $ 100,000 $ 50,000 $ (50,000) 1%
Total Marketing/PR/Tech $ 850,000 $ 780,000 $ (70,000) 20%
OTHER
Initiatives $ 150,000 $ 150,000 $ - 4%
R&D $ 200,000 $ 244,700 $ 44,700 6%
Projected Cash Flow Reserve $ 5,000 $ 5,000 $ - 0%
Total Other $ 355,000 $ 399,700 $ 44,700 10%
TOTAL EXPENDITURES $ 3,927,000 $ 3,936,000 $ 9,000 100%
Resolutions - R7 B
MIAMI BEA H
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Eric Carpenter, City Manager
DATE: September 25, 2024 5:01 p.m. Second Reading Public Hearing
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE FINAL BUDGETS FOR THE
GENERAL, G.O. DEBT SERVICE, CITY CENTER RDA AD VALOREM TAXES,
NORTH BEACH CRA AD VALOREM TAXES, ENTERPRISE, INTERNAL SERVICE,
AND SPECIAL REVENUE FUNDS FOR FISCAL YEAR 2025.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission adopt the attached
Resolution which adopts the final budgets for the General, General Obligation (G.O.) Debt
Service, City Center Redevelopment Agency(RDA)Ad Valorem Taxes, North Beach Community
Redevelopment Agency (CRA) Ad Valorem Taxes, Enterprise, Internal Service, and Special
Revenue Funds for Fiscal Year(FY) 2025.
As summarized below, the City's total final operating budget for FY 2025, net of interfund
transfers, is $877.7 million which includes the General, G.O. Debt Service, Enterprise, and
Special Revenue Funds budgets, as well as the City's contributions to the City Center
Redevelopment and North Beach Community Redevelopment Areas. Overall, this represents an
increase of$48.6 million, or 5.9%, over the City's total operating budget of$829.1 million that was
adopted for FY 2024.
FY 2024 Adopted FY 2025 Budget $Variance %Variance
General Fund $427,648,000 $456,164,000 $28,516,000 6.7%
G.O.Debt Service 16,295,000 16,298,000 3,000 0.02%
City Center RDA Ad Valorem Taxes 31,026,000 33,909,000 2,883,000 9.3%
North Beach CRA Ad Valorem Taxes 1,082,000 1,396,000 314,000 29.0%
Enterprise Funds 289,117,000 304,770,000 15,653,000 5.4%
Special Revenue Funds 148,680,000 147,081,000 (1,599,000) -1.1%
Total All Funds $913,848,000 $959,618,000 $45,770,000 5.0%
Less Transfers (84,728,000) (81,917,000) 2,811,000 -3.3%
Grand Total All Funds $829,120,000 $877,701,000 $48,581,000 5.9%
Internal Service Funds* $132,102,000 $136,208,000 $4,106,000 3.1%
*Presented for informational purposes only;costs allocated within the General,Special Revenue,and Enterprise Funds,
etc.
BACKGROUND/HISTORY
See information provided below.
ANALYSIS
As outlined in the companion General Operating Millage Agenda Item, Section 200.065, Florida
Statutes, specifies the manner in which the City's budgets must be adopted. First,the final millage
rate for both general operating and debt service is adopted, then immediately thereafter, the final
Page 17 of 420
budgets by fund are adopted. The Resolution adopting the final budgets for the General, G.O.
Debt Service, City Center RDA Ad Valorem Taxes, North Beach CRA Ad Valorem Taxes,
Enterprise, Internal Service, and Special Revenue Funds for FY 2025 is, therefore, presented to
you at this time for final adoption.
PROPERTY VALUES
On July 1,2024,the City received the 2024 Certified Taxable Values from the Miami-Dade County
Property Appraiser. As summarized below, the City's overall taxable property values increased
approximately$4.8 billion, or 9.4%, from the 2023 Certified Taxable Values of$51.6 billion to the
2024 Certified Taxable Values of$56.4 billion, which included a $4.5 billion, or 8.8%, increase in
the City's existing values and a$0.3 billion increase in new construction values. Within the overall
increase, however, property values within the City Center Redevelopment Area and the North
Beach Community Redevelopment Area increased by 8.4% and 6.6%, respectively, compared to
the previous year.
July 2023 July 2024 $ 0/0
Certified Certified Change Change
Property Values:
Existing Values $51,560,772,230 $56,099,794,992 $4,539,022,762 8.8%
New Construction - 297,152,107 297,152,107 100.0%
Total $51,560,772,230 $56,396,947,099 $4,836,174,869 9.4%
City Center Redevelopment Area $6,188,026,922 $6,709,447,439 $521,420,517 8.4%
North Beach Community Redevelopment Area 1,730,558,116 1,844,424,002 113,865,886 6.6%
Total(Net of RDA&CRA) $43,642,187,192 $47,843,075,658 $4,200,888,466 9.6%
It is important to note that while the City's overall taxable values increased by$4.8 billion, or 9.4%,
compared to the previous year, overall taxable property values within the City since FY 2023 have
been increasing at a diminishing rate.
Page 18 of 420
Overall Property Value Trend
35.0°/
�0.,3%
30.0%
25.0% 1
'.1%
20.0%
13.3%13.0%
15.0% 11.2% 10.8%
9.9% 9.4%
0 iilJ
100%
0.0%
� l
-5.0%
1
-10.0%
-15.0%
FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
The overall increase in values of $4.8 billion, or 9.4%, is comprised of a $4.5 billion, or 8.8%,
increase in existing values and a $0.3 billion increase in new construction values.
Existing Property Value Trend
30.0%25.8%
25.0%
20.0% •.8%
0 12.3%
15.0/0 10.3%
9.3% 9.2% 9.5% 8.8%
10.0% 6.5% _ ;. 5.3%
4.5% 3.5% °
5.0% 2.3/o
1 0.8% 0.
•% -1.r'
•
0.0%
I j
-5.0%
-10.0% -12.
- .8%
-15.0%
-20.0%
FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Page 19 of 420
New Construction Value Trend
$2.0
$1.8 I
$1.8 I '
$1.6
$1.4
$1.3 1
� i
$1.2 I j
$1.2
i
•°
m $1.0 1 0.9
$0.8;
$0.8 $0.7
6
$0.6
$0.4 1.3 $r $0.3 $0.3
$ .2 $0.2 .2
1. $0.1 $0.2
1 Sal
$0.2
i
FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
COLLECTIVE BARGAINING UPDATE
The Administration is in the process of negotiating with the City's five (5) collective bargaining
units as all their agreements will expire on September 30, 2024, with the exception of American
Federation of State, County, and Municipal Employees (AFSCME), which expires on April 30,
2025.Agreements are generally negotiated for a three-year period. For this round of negotiations,
those years are FY 2025, FY 2026, and FY 2027, with the exception of AFSCME. The five (5)
unions are:
1. American Federation of State, County, and Municipal Employees (AFSCME)
2. Communication Workers of America (CWA)
3. Fraternal Order of Police (FOP)
4. Government Supervisors Association of Florida (GSA)
5. International Association of Fire Fighters (IAFF)
The City's goals for these negotiations are to provide fair and sustainable wage increases,
incentivize positions and assignments to improve retention and recruitment, manage labor and
pension costs for short and long-term sustainability, avoid new and/or increased specialty and
incentive pays, and reach a fair labor agreement with each union, reflective of items of importance
to both the City and to that union.
To date, the Administration has held numerous negotiation sessions with its unions. Proposals
that have been received from the bargaining units have been cost-significant, given the impact of
recent inflation and optimism regarding current property values and resort taxes, which is not
representative of future trends.
Negotiations are, therefore, ongoing with the goal that tentative agreements will be reached in
the next few weeks and months. As each tentative Collective Bargaining Agreement (CBA) is
finalized, it is subject to voter approval by union membership and then taken to City Commission
for approval. As more information becomes available over time, the Administration will continue
to update and refine the related cost projections.
Page 20 of 420
GENERAL FUND BUDGET
The General Fund is the primary source of funding for many City services that are provided such
as Police and Fire, as well as Parks and Recreation, Public Works, Code Compliance, among
other services. Revenues that fund these services and the various other City services in the
General Fund are comprised of ad valorem property taxes, franchise and utility taxes, business
license and permit fees, revenue sharing from various statewide taxes, intergovernmental
revenues from Miami-Dade County, user fees for services, fines, rents and concession fees, and
interest income. Additionally, the City's 2% Resort Tax Fund contributes funding annually for
tourism-related services provided by General Fund departments.
At the July 12, 2024 Finance and Economic Resiliency Committee (FERC) Budget Briefing, the
Mayor and City Commission were briefed regarding the preliminary FY 2025 General Fund
budget. The preliminary budget represents the cost of providing the same level of services as in
the prior year and serves as the baseline of funding for the annual budget development process.
General Fund FY 2025
Based on July 1st Values
Revenues $456,592,000
Expenditures 440,427,000
Surplus/(Gap) $16,163,000
The Administration also identified and recommended a combination of one-time and recurring
expenditure enhancements and reductions/efficiencies, as well as expenditure refinements,
which, if recommended by the FERC, would have resulted in a balanced FY 2025 General Fund
budget.
FY 2025 General Fund
$
Balancing Strategies
Preliminary Surplus/(Gap) $16,163,000
Recommended "One-Time" Expenditure Enhancements/Reductions (2,694,000)
Recommended Recurring Expenditure Enhancements/Reductions (4,557,000)
Remaining Surplus/(Gap) $8,912,000
Expenditure Refinements (Capital Needs/Collective Bargaining Set aside) (8,912,000)
Net Surplusl(Gap) $-
The FERC accepted most of the Administration's recommendations summarized above and made
several recommendations to include additional expenditure enhancements as part of the FY 2025
General Fund budget.
Adjustments Subsequent to Budget Briefings
Based on the recommendations of the FERC at the July 12, 2024 Budget Briefing, as well as
items that were adopted by the Mayor and City Commission at the July 24, 2024 City Commission
Page 21 of 420
meeting,the Administration updated and further refined the FY 2025 General Fund budget. These
updates and adjustments are detailed below.
FY 2025 General Fund
Balancing Strategies
Surplus/(Gap)as of July 12, 2024 FERC Budget Briefing $-
Recommended "One-Time" Expenditure Enhancements/Reductions (295,000)
Recommended Recurring Expenditure Enhancements/Reductions (637,000)
Revenue Refinements (404,000)
Expenditure Refinements 1,336,000
Net Surplus/(Gap) $-
Recommended "One-Time" Expenditure Enhancements/Reductions— ($295,000)
• At the July 12, 2024 Budget Briefing, the FERC recommended funding for the following
one-time General Fund enhancements — ($295,000)
o Intensity and Density Capacity Analysis— ($220,000)
o Mixed-Use Entertainment (MXE) District Revenue and Expenditure Analysis —
($75,000)
Additional Recommended Recurring Expenditure Enhancements/Reductions— ($637,000)
• At the July 12, 2024 Budget Briefing, the FERC recommended funding for the following
recurring General Fund enhancements— ($507,000)
o Two (2) additional full-time Detention Officers in the Miami Beach Police
Department (MBPD)— ($344,000)
o Set aside funding for proposed amendment to Miami New Drama, Inc.
management agreement for the management, maintenance, and promotion of the
Colony Theatre, subject to City Commission approval — ($220,000)
o Allocate funding in the Fire Department's FY 2025 budget to allow for the
reclassification of an existing budgeted position to a full-time Emergency
Management Fire Division Chief within the Fire Department instead of adding an
additional full-time position which was originally recommended by the
Administration — $200,000
o Allocate funding for three (3)full-time Area Managers to be funded in the FY 2025
budget instead of one (1)full-time Area Manager and two (2) part-time Cleanliness
Assessors which was originally recommended by the Administration — ($113,000)
o Additional Funding to the Normandy Fountain Business Association for Normandy
Fountain Programming — ($30,000)
• At the July 24, 2024 City Commission meeting, the Mayor and City Commission
approved the following additional enhancements — ($130,000)
o Funding for conferences, civic, non-profit, and community events for the City's
elected officials, as adopted by Resolution No. 2024-33200— ($105,000)
o Annual grant contribution for Pridelines Miami Beach Project SAFE (Safe
Accommodations For Everyone), as adopted by Resolution No. 2024-33181 —
($25,000)
Revenue Refinements— ($404,000)
Page 22 of 420
• Finalization of FY 2025 General Fund administrative fees based on cost allocation
study completed during FY 2024 — ($369,000)
• Refinement of other miscellaneous General Fund revenues based on finalization of
the proposed FY 2025 budgets — ($35,000)
Expenditure Refinements — $1,336,000
• Finalization of FY 2025 Internal Service Department budgets and allocations —
$189,000
• Refinement of other miscellaneous General Fund expenditures based on finalization
of the proposed FY 2025 budgets — ($34,000)
• Adjustment in recommended FY 2025 set aside for unfunded capital needs and
collective bargaining — $1,181,000
o As a result of the additional adjustments made based on the recommendations of
the FERC at the July 12, 2024 Budget Briefing and finalization of the FY 2025
budgets proposed, the set aside for unfunded capital needs and collective
bargaining was decreased from $8,912,000 to $7,731,000
First Public Hearing
At the first public hearing on September 16, 2024, the Administration presented the proposed FY
2025 General Fund budget to the Mayor and City Commission, which was balanced.
The Mayor and City Commission brought forth several additional one-time and recurring General
Fund expenditure enhancements totaling $1,013,000 for consideration and inclusion in the FY
2025 General Fund budget. In addition, adjustments in funding for enhancements that were
previously recommended for funding in FY 2025 were brought forth.
Based on the most recent current year projections as of the third quarter of FY 2024 and
information available, the Administration also identified and recommended several additional
opportunities to further refine the General Fund expenditures for FY 2025.
These additional one-time and recurring expenditure enhancements, as well as adjustments,
which are summarized below, were approved by the Mayor and City Commission for inclusion in
the FY 2025 General Fund budget at the first public hearing on September 16, 2024.
Expenditure Refinements — $963,000
• A one-time one-month employee and employer health insurance holiday for FY 2025
based on current year claims for the City's self-funded medical and dental health plans
trending at lower levels compared to previous years — $816,000
• Grant award from the State of Florida for senior programming and services to replace
existing budgeted expenditures — $175,000
• Adjustment in FY 2025 General Fund operating contingency — ($28,000)
Recommended "One-Time" Expenditure Enhancements/Reductions — ($963,000)
• Purchase and Installation of Decorative Lighting on West Side of Ocean Drive —
($428,000)
• South Shore Community Center Facility Renewal and Replacement Projects —
($250,000)
• South Shore Community Center Senior Meals Pilot Program — ($175,000)
• Palm/Hibiscus Island Aesthetic Lighting Project (split-funded) — ($60,000)
• Miami Dade College (MDC) First Generation Scholarship Pilot Program — ($30,000)
• Teacher Appreciation Events — ($20,000)
Page 23 of 420
Recommended Recurring Expenditure Enhancements/Reductions— ($-)
• Additional Funding for UNIDAD Senior Center and Programming — ($50,000)
• Adjustment in the annual funding allocation for conferences, civic, non-profit, and
community events for the City's elected officials of$105,000 to $75,000 — $30,000
• Adjustment in the set aside for the proposed amendment to the Miami New Drama,
Inc. management agreement for the management, maintenance, and promotion of the
Colony Theatre from $220,000 to $200,000— $20,000
FY 2025 GENERAL FUND BUDGET
Based on discussion and direction given at the May 20, 2024 Commission Budget Retreat, the
two (2) FERC Budget Briefings that were held on June 21, 2024 and July 12, 2024, the additional
budget adjustments made over the summer recess, and direction given by the Mayor and City
Commission at the first public hearing on September 16, 2024, the Administration proposes the
following FY 2025 General Fund budget, which, if approved by the Mayor and City Commission,
will result in a balanced budget that includes the expenditure enhancements/reductions listed
below.
September 25, 2024 Budget $
Revenues $456,164,000
Expenditures 456,164,000
Surplus/(Gap) $-
The charts below reflect the major revenue and expenditure categories of the FY 2025 General
Fund budget totaling $456,164,000.
FY 2025 GENERAL FUND REVENUES
Resort Tax
Contribution
9.2%
,_Licenses and
Permits
5.0%
___Other Taxes
6.8%
FY 2025
Property Tax______ Budget
61.0%
$456,164,000 - Intergovernmental
3.1%
Charges for Services
3.8%
Miscellaneous
3.8%
Non Operating Revenue
Other Revenues 3.3%
4.0%
Page 24 of 420
FY 2025 GENERAL FUND EXPENDITURES
Other._.
25.5% _.Police
33.3%
FY 2025
Budget
Public Works—------- $456,164,000
3.9%
Parks& Recreation
10.6%
Fire
26.7%
J
Recommended "One-Time" General Fund Expenditure Enhancements/Reductions —
Attachment A— ($3,952,000)
After an extensive review of the enhancements requested by departments, requests originating
from the City's various Commission Committees, and direction provided by the Mayor and City
Commission at various meetings, Attachment A reflects a listing of all FY 2025 expenditure
enhancements/reductions with detailed descriptions. The one-time enhancements/reductions
summarized below reflect those that are currently recommended for funding in FY 2025 from the
General Fund.
Police High Visibility Overtime: ($1,900,000)
In response to the heightened concerns following the attacks against Israel on October 7,
2023, the Miami Beach Police Department initiated a high-visibility detail aimed at
ensuring the safety of local residents, businesses, and religious institutions. This overtime
detail addresses the concerns expressed by community members, elected officials, and
religious leaders regarding the potential for localized attacks and/or criminal activities
targeting individuals of the specific religious faith.
Given the ongoing nature of the potential threat, the overtime detail has been extended.
As this need was unforeseen, the expenses associated with this detail were not budgeted
for initially. Therefore, it is imperative that additional funding be secured to sustain this
critical initiative in the upcoming fiscal year.
Decorative Lighting on West Side of Ocean Drive: ($428,000)
One-time request to allocate funding to purchase and install decorative lighting along the
west side of Ocean Drive as approved by the Mayor and City Commission at the
September 16, 2024 City Commission meeting.
Educational Enhancements for Additional Services and Equipment: ($394,000)
One-time funding totaling $393,163, as discussed and recommended by the Finance and
Economic Resiliency Committee (FERC) at its March 22, 2024 meeting and adopted by
Page 25 of 420
the City Commission on May 15, 2024, through Resolution No. 2024-33016, for STEM
equipment, STEAM+ and International Baccalaureate (IB)program services, Stop-the-
Bleed kits, and virtual tour services pertaining to the anticipated addition of various
educational initiatives at the following seven (7) private/charter schools with active
memberships on the Quality Education Committee:
1. Lehrman Community Day School - $45,833
2. Yeshiva Elementary School - $47,433
3. Temple Beth Sholom Innovation School - $45,833
4. Mechina of South Florida High School - $49,466
5. Hebrew Academy Miami - $51,266
6. Mater Beach Academy - $104,166
7. The Montessori Academy at St. John's - $49,166
This enhancement would be budgeted in the Education Compact Fund and funded
through a transfer from the General Fund.
South Shore Community Center Renewal and Replacement Project: ($250,000)
One-time request to allocate and transfer funding from the General Fund to the Capital
Renewal and Replacement (CRR) Fund to fund renewal and replacement projects at the
South Shore Community Center, including the elevator and generator, as approved by
the Mayor and City Commission at the September 16, 2024 City Commission meeting.
Intensity and Density Capacity Analysis: ($220,000)
One-time funding to retain a consultant to conduct an intensity and density capacity
analysis, including analysis and recommendations for individual zoning districts, as
discussed and recommended by the Land Use and Sustainability Committee (LUSC) at
its March 19, 2024 meeting and Finance and Economic Resiliency Committee (FERC) at
its May 24, 2024 meeting and July 12, 2024 FERC Budget Briefing.
Purchase of Four (4) Specialized Pressure Washing Machines: ($200,000)
This one-time enhancement request is for the purchase of four (4) specialized pressure
washing machines for park facilities. The purchase of these rideable specialized pressure
washing machines will increase the speed in which staff will be able to service parks.
South Shore Community Center Senior Meals Program: ($175,000)
Funding for the establishment of a senior congregate meals program at the South Shore
Community Center, as approved by the Mayor and City Commission at the September
16, 2024 City Commission meeting.
Feasibility Study for a Compacted Sand Path East of Dunes: ($100,000)
One-time funding request for feasibility analysis to potentially pursue creating a
compacted sand path east of the dune system for pedestrians which would require
permitting and approvals from the State of Florida, as discussed and recommended by
the Public Safety and Neighborhood Quality of Life Committee (PSNQLC) at its February
14, 2024 meeting and adopted by the City Commission on April 3, 2024, through
Resolution No. 2024-33000.
Small Business Grants: ($100,000)
Grants offered to Miami Beach small businesses experiencing economic hardship to
support and service the small business community with practical and attainable access to
capital to bridge short-term financial gaps, as discussed and recommended by the
Finance and Economic Resiliency Committee (FERC) at its June 28, 2024 meeting. This
request was presented at the July 12, 2024 FERC Budget Briefing as recommended. The
City Commission subsequently adopted a Resolution on July 24, 2024 accepting the
recommendation of the FERC to include funding in the FY 2025 budget for this request.
Page 26 of 420
These grants, which would be offered in increments of up to $5,000 per business, would
provide critical assistance to small businesses across the City, facilitating the urgent
deployment of capital and support to help these businesses, ensuring that these
enterprises not only endure the slower economic periods but also achieve sustainability
year-round.
Mixed-Use Entertainment (MXE) District Revenue and Expenditure Analysis: ($75,000)
One-time funding request in an amount not to exceed $75,000 for the City to engage a
consultant to provide an updated Mixed-Use Entertainment District (MXE) revenue and
expenditure analysis, as discussed and recommended by the Finance and Economic
Resiliency Committee (FERC) at the July 12, 2024 FERC Budget Briefing.
Palm/Hibiscus Island Aesthetic Lighting: ($60,000)
One-time request to allocate and transfer funding from the General Fund to the Capital
Pay-As-You-Go (PayGo) Fund to fully fund the installation of aesthetic lighting in
Palm/Hibiscus Island as approved by the Mayor and City Commission at the September
16, 2024 City Commission meeting. The total cost is estimated at $300,000, of which
$240,000 in funding has been identified in the capital budget through the re-alignment of
funding from other projects leaving a balance of$60,000 that is needed to fully fund this
lighting project.
Miami Dade College (MDC) First Generation Scholarship Program: ($30,000)
One-time request to provide funding for Miami Dade College (MDC) first generation
college scholarships for Miami Beach residents, as approved by the Mayor and City
Commission at the September 16, 2024 City Commission meeting.
This enhancement would be budgeted in the Education Compact Fund and funded
through a transfer from the General Fund.
Teacher Appreciation Events: ($20,000)
One-time request to allocate funding to organize a teacher appreciation event during the
month of May to create a memorable experience that celebrates the selfless dedication of
teachers in Miami Beach, as approved by the Mayor and City Commission at the
September 16, 2024 City Commission meeting.
This enhancement would be budgeted in the Education Compact Fund and funded
through a transfer from the General Fund.
Recommended Recurring General Fund Expenditure Enhancements/Reductions —
Attachment A— ($5,194,000)
Similar to the one-time expenditure enhancements/reductions,Attachment A also reflects a listing
of all recurring FY 2025 expenditure enhancements/reductions with detailed descriptions. The
recurring enhancements/reductions summarized below reflect those currently recommended for
funding in FY 2025 from the General Fund.
Additional Transfer to PayGo Capital based on Projected General Fund Interest Income:
($2,043,000)
Using General Fund interest income for one-time expenditures is a prudent financial
strategy for local governments, particularly given the volatility of interest rates. Interest
rates can fluctuate significantly due to economic conditions, monetary policy, and market
forces. Relying on interest income for recurring expenditures is risky, as a decline in rates
could lead to a decline in expected revenues and cause an unexpected shortfall. By using
interest income for one-time expenditures, the City would avoid creating budget gaps, if
Page 27 of 420
interest income decreases.
As a result, the City Administration recommends allocating 25% of the projected FY 2025
interest income in the General Fund (approx. $8.2 million) to be transferred for one-time
capital expenditures. Based on the FY 2025 projections, this would equate to
approximately $2.0 million. The percentage of General Fund interest income to be
allocated for one-time capital expenditures will be increased by 5% per fiscal year on a
recurring basis.
Additional Full-Time Detention Officers (2) for Miami Beach Police Department:
($344,000)
The addition of two (2) full-time Detention Officer in the Police Department will aid Police
Officers from being pulled from patrol activities in order to conduct jail and/or transport
duties. Currently, the Police Department has eight (8)full-time Detention Officer positions
budgeted. These additional positions will allow for the Police Department to be able to
staff three (3) Detention Officers per shift with an additional position in order to improve
operational effectiveness, as discussed and recommended by the Finance and Economic
Resiliency Committee (FERC) at the July 12, 2024 FERC Budget Briefing.
Additional Full-Time Non-Sworn Positions (4) for Real Time Intelligence Center:
($325,000)
This request for four (4) additional non-sworn full-time Real Time Crime Specialist
positions will increase the operational hours of the Real Time Intelligence Center (RTIC).
The current staffing level, which includes two full-time positions, provides for one shift,
from 11 am to 7 pm. This enhancement will extend operations to two shifts, from 6 am to
4 pm and 3 pm to 1 am, 7 days a week. In addition, this increased staffing level will allow
for up to 24-hour coverage during high-impact periods.
This request is being submitted by the Police Department for consideration in the FY 2025
budget based on direction from the City Commission at the January 31, 2024 City
Commission meeting, through Resolution No. 2024-32894, as well as discussed and
recommended by the Finance and Economic Resiliency Committee (FERC)at its May 24,
2024 meeting.
Three (3) Full-Time Area Managers: ($325,000)
During the FY 2024 budget process,the concept and idea of Area Managers with a distinct
focus on specific geographic areas of the City was raised for consideration, which the City
Commission did not proceed with at that time. This request is being revisited and the
concept is proposed to be implemented as part of the FY 2025 budget.
The Administration's recommendation was to add one (1)full-time Area Manager and two
(2) part-time Cleanliness Assessors that would conduct four (4) assessments per block
per year, which amounts to a total of approximately 9,600 block assessments per year
throughout North, Middle, and South Beach. At the July 12, 2024 Finance and Economic
Resiliency Committee (FERC) Budget Briefing, the FERC recommended that the original
request of three (3)full-time Area Managers be recommended for funding commencing in
the FY 2025 budget. These positions will be added to the Public Works Control Room
Division.
Educational Initiatives Enhancements: ($224,000)
Recurring funding totaling $189,252, as discussed and recommended by the Finance and
Economic Resiliency Committee (FERC) at its March 22, 2024 meeting and adopted by
the City Commission on May 15, 2024, through Resolution No. 2024-33016, for
educational initiatives/programs such as the math and reading interventionist programs
at the following seven (7) private/charter schools with active memberships on the Quality
Education Committee:
Page 28 of 420
1. Lehrman Community Day School - $28,725.75
2. Yeshiva Elementary School - $20,840.25
3. Temple Beth Sholom Innovation School - $10,326.25
4. Mechina of South Florida High School - $6,946.75
5. Hebrew Academy Miami - $41,868.25
6. Mater Beach Academy - $73,785.75
7. The Montessori Academy at St. John's - $6,759.00
This request also includes one (1) full-time Education Compact Coordinator position
totaling $84,748 (incl. salaries and benefits) needed to develop, implement, and manage
these initiatives/programs, which is partially offset based on the proposed re-alignment of
$50,000 allocated for the outsourced management of the STEAM program by the Bass
Museum to be used to fund this position. This enhancement would be budgeted in the
Education Compact Fund and funded through a transfer from the General Fund.
Full-Time Municipal Service Worker (MSW) II Positions (4)— Parks Division: ($224,000)
As Parks services and demand continues to grow and in response to the Resident Survey
results pertaining to cleanliness, the requests for the rapid delivery of services and
turnaround times increases. This enhancement is to facilitate this through the addition of
four (4) full-time Municipal Service Worker II (MSW II) positions for the north and south
ends of the City. These positions would provide litter control services, cleaning in the
parks, and other parks services citywide.
Additional Funding for Miami New Drama Management Agreement: ($200,000)
Set aside funding in the FY 2025 budget to potentially increase the City's current annual
contribution of $500,000 to Miami New Drama, Inc. per the current management
agreement by up to $220,000 for a total amount of up to $720,000 for the management,
maintenance, and promotion of the Colony Theatre, subject to approval and execution of
an amended management agreement between the City and Miami New Drama, Inc., as
discussed and recommended by the Finance and Economic Resiliency Committee
(FERC) at the July 12, 2024 FERC Budget Briefing.
At the September 16, 2024 City Commission meeting, the increase in the annual
allocation of up to $220,000 for Miami New Drama, Inc. that was originally discussed and
recommended by the FERC at the July 12, 2024 Budget Briefing was reduced by$20,000
to $200,000.
Miami-Dade County Crime Lab Staffing: ($200,000)
This enhancement would provide funding for the employment of two (2) Criminologist
Technicians in the Miami-Dade County Crime Lab for the purpose of processing
marijuana and other illegal controlled substances, as discussed and adopted by the City
Commission on January 31, 2024, through Resolution No. 2024-32900.
Contracted Bus Services for After-School Program Pick-ups: ($175,000)
Through this enhancement, the Parks and Recreation Department can provide children
with dedicated school bus routes, which operate Monday through Friday. The primary
issue currently being faced is the persistent difficulty in securing and retaining qualified
bus drivers with the necessary Commercial Driver's Licenses (CDLs). The shortage of
skilled personnel has reached a critical point, threatening the consistent provision of
transportation services for our participants. Additionally, the frequency of employee
callouts has further exacerbated staffing challenges. These unforeseen absences strain
the existing workforce and compromise the reliability of the school bus route, impacting
the punctuality and safety of participants who commute to our after-school programs.
Preventative Maintenance for Aquatic Facilities: ($120,000)
Currently, the Parks and Recreation Department does not have an established
preventative maintenance plan for the City's pool pump rooms and equipment at each
Page 29 of 420
aquatic facility. This request is for the establishment of a preventative maintenance plan.
Having dedicated funding for this plan will support troubleshooting and diagnostics, while
providing essential repairs, which will decrease the need for emergency repairs and allow
the aquatics division to properly plan and budget for any equipment replacements over
time.
Additional Full-Time Assistant City Attorney II Position for Municipal Prosecution Program:
($115,000)
The City, by and through the City Attorney's Office and its two (2) Municipal Prosecutors,
currently prosecutes criminal defendants arrested by the Miami Beach Police Department
when any defendant is solely arrested for one (1) or more criminal City Ordinance
violations. In addition to the many varied criminal City Ordinance violations for which a
defendant can be arrested (including several offenses that have been added within the
last year), the Mayor and City Commission have also adopted seven (7) State law
violations, by specific reference, thereby making those seven (7) State law offenses also
arrestable pursuant to the City Code (and thereby prosecuted by the City's Municipal
Prosecutors, and not by the State Attorney's Office).
Since May 1, 2022, the City's Municipal Prosecutors have handled approximately 950
cases (and the vast majority of cases require multiple court appearances, along with work
in between court appearances) prior to a final disposition (i.e., plea, trial, sentencing, etc.)
being reached.
From January 1, 2024 - June 30, 2024, the two (2) Municipal Prosecutors have handled
approximately 317 cases, as compared to 198 cases handled during the same period of
the previous year. Moreover, it is anticipated that the caseload will continue to grow for
the reasons stated herein.
Camillus House Health Concern Initiative: ($100,000)
On July 26, 2023, the Mayor and City Commission approved the one-time reallocation of
$100,000 of unexpended FY 2023 funds originally allocated to the Camillus House
Lazarus Program to Camillus House Health Concern, through Resolution No. 2023-
32693. Camillus House Health Concern provides specialized medical outreach to persons
experiencing homelessness. On October 20, 2023, the City executed a services
agreement with Camillus Health Concern for specialized medical outreach to persons
experiencing homelessness. The vendor conducts weekly visits to persons identified by
the Homeless Outreach Services team and provides a variety of medical services, which
have resulted in positive engagements. In response to the Resident Survey results
pertaining to homelessness concerns in the city, this enhancement will allow the city to
continue with both general health and mental health services for the homeless.
The program is currently funded as a pilot and the Administration recommends renewing
the program agreement on a recurring basis.
Full-Time Human Resources Records Technician Position: ($76,000)
This request is for a full-time Human Resources Records Technician position that will be
responsible for managing a records program for the Human Resources Department,
including the retention, storage and maintenance of records, and development of records
management procedures to ensure that the Human Resources Department keeps current
with state laws governing public records.
Funding for Conferences, Civic, Non-Profit, and Community Events for Elected Officials:
($75,000)
This request is to allocate funding in the Office of the Mayor and City Commission's annual
operating budget to enable each Elected Official to have the ability to incur up to $15,000
in expenses associated with attending various educational conferences and seminars,
and other civic, non-profit, and community events to carry out their public duties, including
Page 30 of 420
the purchase of tickets, conference registration fees, and travel expenditures, as adopted
by the City Commission on July 24, 2024, through Resolution No. 2024-33200.
At the September 16, 2024 City Commission meeting, the Mayor and City Commission
approved that the total allocation of$105,000 be reduced by $30,000 to $75,000.
Additional Funding - Rock Ensemble: ($70,000)
Young Musicians Unite (YMU) provided a proposal for a Miami Beach Rock Ensemble as
an afterschool enrichment through the City's current free afterschool enrichment program,
which would include accessibility to charter and private schools. This request for support
from YMU for a Miami Beach Rock Ensemble afterschool program is for the following
schools, as discussed and recommended by the Finance and Economic Resiliency
Committee (FERC) at its April 19, 2024 meeting and adopted by the City Commission on
May 15, 2024, through Resolution No. 2024-33017.
1. Miami Beach Fienberg Fisher K-8 - $25,000
2. Miami Beach Nautilus Middle - $25,000
3. Miami Beach Sr. High - $20,000 (in addition to the $30,000 already budgeted)
This enhancement request would be budgeted in the Education Compact Fund and
funded through a transfer from the General Fund.
Additional Funding - Pre-K Scholarships Lottery Program: ($57,000)
Increase funding for Pre-K Scholarships Lottery Program by an additional $57,000 for FY
2025, as adopted by the City Commission at its December 13, 2023 meeting, through
Resolution No. 2023-32862, which amended Resolution No. 2021-31935 to increase the
number of Pre-K scholarships by 19 to a total number 177 and recommended the
consideration of an additional $57,000 as part of the FY 2025 budget process for the
2025-2026 school year and each year thereafter.
This enhancement request would be budgeted in the Education Compact Fund and
funded through a transfer from the General Fund.
Additional Funding - State Lobbyist Services: ($54,000)
Additional funding for State Lobbyist services to advocate for the City during the 2025
Florida Legislative Session, as discussed and recommended by the Finance and
Economic Resiliency Committee (FERC)at its April 19, 2024 meeting and adopted by the
City Commission on May 15, 2024, through Resolution No. 2024-33025.
Miami Beach Police Department (MBPD) LGBTQ Outreach Initiatives: ($54,000)
This request is to allocate dedicated funding in the Miami Beach Police Department's
annual budget for LGBTQ outreach initiatives, comprised of educational and promotional
items, trainings and conferences, personnel, hospitality, and community events and
programs, as discussed and recommended by the Finance and Economic Resiliency
Committee (FERC) at its June 28, 2024 meeting.
The recommendation of the FERC included that funding for these initiatives be adjusted
annually to account for inflation. However, at the July 12, 2024 FERC meeting, the
Administration recommended that the annual allocation recommended by the FERC
remain the same due to potential fluctuations in annual property values and other General
Fund revenues that are impacted by economic and market conditions.
Additional Funding — UNIDAD: ($50,000)
Additional funding for UNIDAD for the operations of the North Beach Senior Center and
programming as approved by the Mayor and City Commission at the September 16, 2024
City Commission meeting.
Page 31 of 420
Request to Reclassify Existing Full-Time Assistant City Clerk Positions: ($50,000)
There is a salary grade discrepancy between the current classification of the Assistant
City Clerk position and other Assistant Director roles within our City. As observed, all other
Assistant Director positions within the City are classified at u27. However, the Assistant
City Clerk position stands as the singular Assistant Departmental directory role currently
classified as u23. The responsibilities, duties, and scope of work of the Assistant City
Clerk position closely align with those of the Assistant Director roles, warranting a
reconsideration of its classification to be more in line with the established u27
classification and upgrade the u23 paygrade to a u26 paygrade. This would ensure
equitable alignment with other roles of similar responsibilities within the Clerk's
department. To note, the Records Manager reports to the Assistant City Clerks, but the
Records Manager and the Assistant City Clerk share the same paygrade of u23.
Full-Time Emergency Management Fire Division Chief Position: ($47,000)
Currently, the Deputy Fire Chief of Operations is supervising seven (7) Division Chiefs
and five major programs, which has reached the limit of span of control and is hampering
efficiency. This includes overseeing Domestic Preparedness & Homeland Security and
managing the City of Miami Beach's Emergency Operations Center (EOC), which was
previously supervised by an Emergency Management Director position that was
eliminated when these operations were transitioned over to the Fire Department.
Adding a full-time Emergency Management Fire Division Chief is crucial to effectively
managing these programs, ensuring comprehensive oversight, and maintaining high
operational standards across all departments that will lead to continuity and improved
service delivery and enhanced disaster management capabilities. This position will
oversee and manage the City of Miami Beach Emergency Operations Center (EOC),
disaster preparedness, recovery, and mitigation efforts citywide, as well as response of
the Special Operations Teams, Marine Operations, SWAT Medics, the Florida FEMA
Urban Search and Rescue Team, and FEMA reimbursement programs.
At the July 12, 2024 Finance and Economic Resiliency Committee (FERC) Budget
Briefing,the FERC recommended that funding be allocated to allow for the reclassification
of an existing position within the Fire Department to fulfill this need in the FY 2025 budget.
Part-Time Office Associate IV Position: ($39,000)
Although existing staff resources have initially absorbed the Sister Cities Program
transition during FY 2024 as a result of Ordinance No. 2024-4599 that was adopted by
the City Commission on March 13, 2024, due to the anticipated level of increased Sister
Cities engagement and the limited staffing resources within the Economic Development
Department, an additional Office Associate IV Part-Time position is being requested. This
addition would assist in balancing the needs of the Economic Development Department
overall, which would allow existing staff to fully take on the Sister Cities Program without
weakening productivity and continuity of existing programs and services in the Economic
Development Department. In addition, this position will provide auxiliary assistance with
the department's multiple programs that promote business expansion, attraction, and
retention.
Body Cameras for Homeless Program Operations: ($38,000)
The Miami Beach Police Department recently negotiated an agreement for body-worn
cameras and ancillary equipment. In response to the Resident Survey results pertaining
to homelessness concerns in the city, this enhancement would fund three (3) body-worn
cameras to be utilized by the Homeless Outreach Division while transporting persons
experiencing homelessness in City vehicles.
Additional Funding for Film Incentive Program: ($33,000)
Joint efforts are being led through a partnership between the Miami-Dade County Film
Office, the Greater Miami Convention and Visitors Bureau (GMCVB), and the City of
Page 32 of 420
Miami Beach Tourism and Culture Department to promote and incentivize film productions
to return to the South Florida area. Prospective filmmakers can combine the City's film
incentive with the County's new film incentive, aiding our goal of attracting film production
to South Florida, and Miami Beach specifically. As a result, this request is to increase
funding for the Film Incentive Program from $67,000 to $100,000.
Additional Funding for Normandy Fountain Programming: ($30,000)
This request is to increase the annual contribution to the Normandy Fountain Business
Association by $30,000 from the current amount budgeted of $60,000 to $90,000
commencing in FY 2025 to be used for Normandy Fountain Programming, as discussed
and recommended by the Finance and Economic Resiliency Committee (FERC) at the
July 12, 2024 FERC Budget Briefing.
Pridelines Miami Beach Project SAFE Grant: ($25,000)
Annual grant in the amount of $25,000 for Pridelines Miami Beach Project SAFE (Safe
Accommodations For Everyone) in view of the importance of this organization and the
public purposes served by this programming, as discussed and recommended by the
Public Safety and Neighborhood Quality of Life Committee(PSNQLC)at the July 10, 2024
meeting.
This enhancement request would be budgeted in the Education Compact Fund and
funded through a transfer from the General Fund. The City Commission subsequently
adopted a Resolution on July 24, 2024 accepting the recommendation of the PSNQLC to
include funding in the FY 2025 budget for this request.
Additional Funding for Sister Cities: ($15,000)
To provide greater transparency and direct control of the Sister Cities Program, on
February 23, 2024, the Finance and Economic Resiliency Committee (FERC)
recommended re-establishing the City's Administration of the Sister Cities Program with
oversight by a Council appointed by the Mayor and City Commission, and with the City
Administration, via the Economic Development Department, providing program support
and serving as liaison to the council, which was adopted by the City Commission on March
13, 2024, through Ordinance No. 2024-4599.
The Sister Cities Program has had an annual City allocation of$25,000 to cover related
expenses (travel costs, lodging, food & beverage, etc.) for delegation visits. Though not
all Sister Cities are routinely active, it is anticipated that as existing Sister Cities and
elected officials become more engaged in a meaningful and methodical manner, more
activity and costs will be generated. An additional $15,000 toward the Sister Cities
Program budget, as recommended by the FERC on February 23, 2024, would better align
with the forecasted level of activity and estimated costs.
Additional Funding for Beachfront Café Assessments (Café Index): ($4,000)
This request seeks additional funding to support the inclusion of forty (40) more cafes
currently in operation along public beachfront properties. Generally, this program aims to
enhance the quality of outdoor dining for the City's residents and visitors. The Cafe Index
provides valuable data to ensure that all assessed cafes align with the City's vision of
being cleaner, safer, more beautiful, and vibrant. It also ensures that these cafes are
operated and maintained at the highest level of service and quality, fitting for a recognized
world-class international resort destination like the City. At the request of Public Works,
the addition of these cafes will allow assessors to better evaluate compliance with the
City's standards outlined in the outdoor dining concession program. This enhancement
covers an additional 40 beachfront cafe assessments at a rate of $100 for each
assessment one time per year.
Impact of Recommended Internal Service Fund Department Enhancements on the
General Fund: ($82,0001
Page 33 of 420
For FY 2025, there are several expenditure enhancements recommended for the City's
various Internal Service Fund Departments, such as the Information Technology
Department and Risk Management Division of the Human Resources Department. The
amount reflected of$82,000 represents the portion of the total expenditure enhancements
recommended for the Internal Service Fund Departments for FY 2025 that will impact the
General Fund budget since a large part of each Internal Service Fund Departments' total
operating budget is charged back to other City departments and funds based on the
services that are provided.
GENERAL FUND RESERVES
The General Fund reserve as of September 30, 2023 is $106.9 million, which is the equivalent of
three (3) months, or 25%, based on the adopted FY 2024 General Fund budget of$427.6 million.
The current reserve policy for the General Fund is a requirement of two (2) months with a goal of
three (3) months pursuant to Resolution No. 2019-30954 that was adopted by the City
Commission on September 11, 2019. As of September 30, 2023, the City has achieved the 25%
General Fund reserve goal.
Based on the General Fund budget for FY 2025, the updated reserve goal for the General Fund
increases by approximately $7.1 million to $114.0 million, which is the equivalent of three (3)
months, or 25%, of the FY 2025 General Fund budget of$456.2 million.
Of the additional $7.1 million General Fund reserve requirement based on the General Fund
budget for FY 2025 of$456.2 million, approximately $3.1 million is included in the General Fund
budget leaving a difference of approximately$4.0 million that will be evaluated as part of the year-
end process for FY 2024.
RESORT TAX FUND
The Resort Tax Fund is a Special Revenue Fund that consists of three main components: (1) a
2% Resort Tax comprised of a 2% Bed Tax and 2% Food & Beverage Tax; (2) a 1% Bed Tax for
Quality of Life (QOL) capital projects, transportation initiatives, and arts and culture; and (3)a 1%
Bed Tax dedicated to the repayment of outstanding debt service for Resort Tax bonds issued as
part of the most recent Convention Center renovation and expansion project, as well as funding
for renewal and replacement of Convention Center assets.
2% Resort Tax
At the July 12, 2024 FERC Budget Briefing, the Mayor and City Commission were briefed
regarding the FY 2025 2% Resort Tax Fund budget. Based on actual 2% Resort Tax collections
as of March 2024, which assumed FY 2025 Resort Tax collections to remain flat over FY 2024
projections and the offsetting expenditure adjustments that were presented at the July 12, 2024
FERC Budget Briefing, the FY 2025 2% Resort Tax budget was balanced. These projections
remain consistent based on the most recent collections data received as of July 2024.
2% Resort Tax FY 2025
Revenues $75,615,000
Expenditures 75,615,000
Surplus/(Gap) $-
The FERC accepted the Administration's recommended FY 2025 2% Resort Tax budget
summarized above and made a recommendation to include one (1)expenditure enhancement as
part of the FY 2025 budget.
Adjustments Subsequent to Budget Briefings
Page 34 of 420
Based on the recommendations of the FERC at the July 12, 2024 Budget Briefing, the
Administration updated the FY 2025 2% Resort Tax budget. These adjustments are detailed
further below.
FY 2025 2% Resort Tax Fund
$
Balancing Strategies
Surplus/(Gap)as of July 12, 2024 FERC Budget Briefing $-
Recommended "One-Time" Expenditure Enhancements/Reductions (1,000,000)
Revenue Refinements 1,000,000
Net Surplus/(Gap) $;
Recommended "One-Time" Expenditure Enhancements/Reductions — ($1,000,000)
• At the July 12, 2024 Budget Briefing, the FERC recommended funding for the following
one-time Resort Tax enhancement:
o One-time funding to support the various Miami Beach-based arts and culture
organizations that were impacted by the State of Florida's unprecedented budget
cuts— ($1,000,000)
Revenue Refinements — $1,000,000
• Use of Resort Tax reserves to provide support to the various Miami Beach-based arts
and culture organizations that were impacted by the State of Florida's unprecedented
budget cuts — $1,000,000
FY 2025 2% RESORT TAX BUDGET
Based on discussion and direction given at the May 20, 2024 Commission Budget Retreat, the
two (2) FERC Budget Briefings that were held on June 21, 2024 and July 12, 2024, the additional
budget adjustments made over the summer recess, and direction given by Mayor and City
Commission at the first public hearing on September 16, 2024, the Administration proposes the
following FY 2025 2% Resort Tax budget, which, if approved by the Mayor and City Commission,
will result in a balanced budget that includes the expenditure enhancements listed below.
September 25, 2024 Budget $
Revenues $76,615,000
Expenditures 76,615,000
Surplus/(Gap) $-
Recommended "One-Time" Resort Tax Enhancements/Reductions — Attachment A —
($1,000,000)
Attachment A reflects all FY 2025 expenditure enhancements/reductions requested with detailed
descriptions. The one-time enhancements/reductions summarized below reflect those currently
recommended for funding in FY 2025 from the 2% Resort Tax Fund budget.
Page 35 of 420
Miami Beach Cultural Anchors and Cultural Presenters Grants: ($1,000,000)
The City of Miami Beach supports various arts and culture organizations through various
grants and sponsorship awards. These organizations also rely on funding from the Florida
state budget to meet their programming and/or operational needs. During the 2025 state
budget process, the State of Florida Division of Arts and Culture recommended funding
for various Miami Beach arts and culture organizations (Cultural and Museum Grants),
which was vetoed by the Florida Legislature. Prior to the veto, these various arts and
culture organizations in the City of Miami Beach were collectively expecting a total of
$960,351.36 in funding.
This one-time request is to provide grants in a total amount of up to $1.0 million from the
City's Resort Tax reserves in FY 2025 to support these Miami Beach-based arts and
culture organizations that have been impacted by the unprecedented State budget cuts,
as recommended by the Finance and Economic Resiliency Committee (FERC)at the July
12, 2024 Budget Briefing.
On September 11, 2024, the Mayor and City Commission approved grants totaling
approximately $493,000; however, at the September 16, 2024 City Commission meeting
the Mayor and City Commission directed the Administration to leave the $1.0 million
budgeted in FY 2025 pending the outcome of Miami-Dade County's decision on funding
of these cultural anchors and presenters.
RESORT TAX RESERVES
The 2% Resort Tax reserve as of September 30, 2023 is $40.1 million, which is the equivalent of
six (6) months, or 50%, based on the adopted FY 2024 2% Resort Tax budget of $80.2 million.
The current reserve policy for the 2% Resort Tax budget is a minimum of two (2) months with a
goal of six (6) months pursuant to Resolution No. 2019-30664 that was adopted by the City
Commission on January 16, 2019. As of September 30, 2023, the City has achieved the six (6)
months, or 50%, Resort Tax Fund reserve goal.
Based on the FY 2025 2% Resort Tax budget, the updated reserve goal for the 2% Resort Tax
Fund decreases by$1.8 million to $38.3 million, which is the equivalent of six (6) months, or 50%,
of the FY 2025 2% Resort Tax budget of$76.6 million.
The City's 2% Resort Tax reserves will be re-evaluated again as part of the year-end process for
FY 2024.
FY 2025 ENTERPRISE FUNDS BUDGETS
The City accounts for those goods and services provided by a particular department to external
users for which a fee is charged as Enterprise Funds. The City's Water, Sewer, Storm Water,
Building, Parking, Convention Center, and Sanitation operations comprise this category of
proprietary funds. The FY 2025 Enterprise Funds budgets total $304.8 million. This represents an
increase of approximately $15.7 million, or 5.4%, from the adopted FY 2024 Enterprise Funds
budgets totaling $289.1 million, primarily due to the following:
• Water reflects an overall increase of approximately $2.0 million, or 4.4%, primarily due to
an increase in the costs for wholesale water purchased from Miami-Dade County's Water
and Sewer Department (WASD) based on projected consumption and an increase in the
rates for wholesale water purchased in FY 2025 from WASD. In addition, the FY 2025
budget includes a "true-up" expenditure adjustment based on notification from WASD of
the results of the prior year's audited operations, as well as an increase in the budgeted
set aside for future renewal and replacement of Water capital assets and reserves for
future projects that is based on projected revenues in excess of expenditures for FY 2025.
• Sewer reflects an overall decrease of approximately $76,000, or 0.1%, primarily due to a
decrease in costs for sanitary sewer treatment services provided by Miami-Dade County's
Page 36 of 420
Water and Sewer Department (WASD) based on projected usage and a decrease in the
rates for sanitary sewer services provided by WASD for FY 2025 of 3.35%. In addition,
the FY 2025 budget includes a "true-up" expenditure reduction of $2.0 million based on
notification from WASD of the results of the prior year's audited operations. These
reductions are mostly offset by an increase in the budgeted set aside for future renewal
and replacement of Sewer capital assets that is based on projected revenues in excess
of expenditures for FY 2025.
• Storm Water reflects an overall increase of approximately $1.8 million, or 4.7%, primarily
due to an increase in the budgeted set aside for future renewal and replacement of Storm
Water capital assets and reserves for future projects that is based on projected revenues
in excess of expenditures for FY 2025.
• Building reflects an overall increase of $457,000, or 2.4%, primarily due to increases
personnel expenditures resulting from applicable merit increases and increases in the
City's premiums for health and life insurance for all City employees budgeted in FY 2025.
• Parking reflects an overall increase of approximately$6.1 million, or 11.5%, primarily due
to an increase in the budgeted set aside for reserves for future projects that is based on
projected revenues in excess of expenditures for FY 2025.
• The Convention Center Fund reflects an overall increase of$2.9 million, or 6.3%, primarily
due to the number of events anticipated in FY 2025, which is 71, compared to 43 events
budgeted in FY 2024, resulting in an increase in projected personnel and operating
expenditures necessary to host these anticipated events in FY 2025.
Sanitation Fund Budget
Over the last several years, the Sanitation Fund has had a structural imbalance where the fees
charged to users for services provided and revenues collected have not been sufficient to cover
the costs for the services being provided by Sanitation. As part of the FY 2020 budget
development process, the Administration performed a Zero-Based Budget (ZBB) exercise for the
Sanitation Fund to identify multiple expenditure and revenue options to close the structural
imbalance, of which only certain items were approved by the Mayor and City Commission to be
implemented.
At the July 12, 2024 FERC Budget Briefing, the Administration presented the preliminary FY 2025
Sanitation Fund budget to the Mayor and City Commission, along with a series of potential
balancing options, both immediate/short-term and longer-term, to address the structural
imbalance in the Sanitation Fund. In addition, the Administration presented a list of Sanitation
Fund enhancements both recommended and not recommended,which, if approved by the FERC,
would have resulted in a $3.1 million gap to be funded from available Sanitation fund balance for
FY 2025.
Sanitation Fund FY 2025
Revenues $23,471,500
Expenditures 26,587,000
Surplus/(Gap) ($3,115,500)
Use of Sanitation Fund Balance 3,115,500
Net Surplus/(Gap) $-
Page 37 of 420
$9.0 M
$8.0 M
$7.0 M
$6.0 M
$5.0 M
2 Lc) 2 LU
$4.0 M C DO co P
69 d4 69
$3.0 M 2
lc) 2 a
$2.0 M CQ
COER
$1.0 M C\i9
General
9/30/2016 9/30/2017* 9/30/2018 9/30/2019 9/30/2020 9/30/2021** 9/30/2022 9/30/2023 9/30/2024 9/30/2025
*Use of Sanitation Reserves for Hurricane Irma Expenses Projected***Projected****
"FEMA Reimbursements
***Projected as of Q2 of FY 2024,plus$175K approved by the City Commission on June 26,2024 for Pet Waste Clean-up
Pilot Program and Franchise Waste Hauler Analysis
****Based on Proposed Budget as of 07/03/2024,including recommended enhancement(s)
The FERC accepted the Administration's recommendations and made several recommendations
to include additional expenditure enhancements as part of the FY 2025 Sanitation Fund budget.
Adjustments Subsequent to Budget Briefings
Based on the recommendations of the FERC at the July 12, 2024 Budget Briefing, the
Administration updated and further refined the Sanitation Fund budget proposed for FY 2025.
These updates are detailed below.
FY 2025 Sanitation Fund
$
Balancing Strategies
Surplus/(Gap)as of July 12, 2024 FERC Budget Briefing ($3,115,500)
Recommended "One-Time" Expenditure Enhancements/Reductions (30,000)
Recommended Recurring Expenditure Enhancements/Reductions (759,000)
Revenue Refinements 141,500
Expenditure Refinements (43,000)
Net Surplusl(Gap) ($3,806,000)
Recommended "One-Time" Expenditure Enhancements/Reductions— ($30,000)
• At the July 12, 2024 Budget Briefing, the FERC recommended funding for the following
one-time Sanitation Fund enhancements
o Additional one-time funding for the City's Cat Program — ($30,000)
Page 38 of 420
Recommended Recurring Expenditure Enhancements/Reductions— ($759,000)
• At the July 12, 2024 Budget Briefing, the FERC recommended funding for the following
recurring Sanitation Fund enhancements
o Six (6) full-time Sanitation positions for the Residential Area Sidewalk Pressure
Cleaning program — ($759,000)
Revenue Refinements— $141,500
• Refinement of miscellaneous Sanitation Fund revenues based on updated FY 2024
projections and finalization of the proposed FY 2025 budgets—$141,500
Expenditure Refinements — ($43,000)
• Finalization of FY 2025 Internal Service Department budgets and allocations —
($336,000)
• Finalization of FY 2025 Administrative Fees charged by General Fund based on cost
allocation study completed during FY 2024—$293,000
First Public Hearing
Similar to the General Fund, based on the most recent current year projections as of the third
quarter of FY 2024, the Administration identified additional opportunities to further refine the
Sanitation Fund expenditures for FY 2025.
Expenditure Refinements — $114,000
• A one-time one-month employee and employer health insurance holiday for FY 2025
based on current year claims for the City's self-funded medical and dental health plans
trending at lower levels compared to previous years—$114,000
FY 2025 Sanitation Fund Budget
Based on discussion and direction given at the May 20, 2024 Commission Budget Retreat, the
two (2) FERC Budget Briefings that were held on June 21, 2024 and July 12, 2024, the additional
adjustments made over the summer recess, and direction from the Mayor and City Commission
at the first public hearing on September 16, 2024, the Administration proposes the following FY
2025 Sanitation Fund budget, which, if approved by the Mayor and City Commission, will result
in a $3.7 million gap to be funded from available Sanitation fund balance for FY 2025.
September 25, 2024 Budget $
Revenues $23,613,000
Expenditures 27,305,000
Surplus/(Gap) ($3,692,000)
Use of Sanitation Fund Balance 3,692,000
Net Surplus/(Gap) $-
As of the fiscal year ending September 30, 2023 (FY 2023), there is approximately $8.0 million
available for appropriation in the Sanitation Fund. Based on current year projections, which have
been updated as of the third quarter of FY 2024 and include several initiatives/programs that were
Page 39 of 420
approved by the Mayor and City Commission mid-year to be funded from Sanitation's fund
balance during FY 2024, as well as the FY 2025 Sanitation Fund budget proposed, the table
below shows the Sanitation Fund's projected fund balance as of FY 2025.
For these reasons, it is recommended that the potential balancing options, both immediate/short-
term and longer-term, that were presented by the Administration at the July 12, 2024 FERC
Budget Briefing continue to be considered/approved by the Mayor and City Commission.
$9.0 M
$8.0 M
$7.0 M
$6.0 M
$5.O M 2 2
2 L 2 `n
$4.OM a) 00
Efl En— CO
$3.O M 2
Lf) 2
$2.0 M CO
co
$1.0 M CV
EF?
General
9/30/2016 9/30/2017* 9/30/2018 9/30/2019 9/30/2020 9/30/2021** 9/30/2022 9/30/2023 9/30/2024 9/30/2025
Projected***Projected****
*Use of Sanitation Reserves for Hurricane Irma Expenses
**FEMA Reimbursements
***Projected as of Q3 of FY 2024
****Based on FY 2025 Budget as of 09/25/2024,including recommended enhancement(s)
FY 2025 INTERNAL SERVICE FUNDS BUDGETS
The City accounts for goods and services provided by one department to other departments
citywide on a cost reimbursement basis as Internal Service Funds. Central Services, Facilities
and Fleet Management, Information Technology, Risk Management, Medical and Dental, and the
Office of the Inspector General comprise this category of proprietary funds. The FY 2025 budgets
for the Internal Service Funds total $136.2 million, which is an increase of$4.1 million, or 3.1%,
over the total budgets for the Internal Service Funds adopted for FY 2024 of $132.1 million,
primarily due to the following:
• Central Services reflects an overall decrease of $28,000, or 2.4%, primarily due to one-
time expenditures that were budgeted in FY 2024 for the scheduled replacement of
vehicles, machinery, and equipment.
• Facilities Management reflects an overall increase of$553,000, or 4.3%, primarily due to
one-time expenditures budgeted in FY 2025 for the scheduled replacement of vehicles,
machinery, and equipment.
• Fleet Management reflects an overall decrease of$831,000, or 4.2%, primarily due to the
costs associated with vehicles, machinery, and equipment that are scheduled for
replacement in FY 2025.
• Information Technology reflects an overall increase of$456,000, or 2.3%, primarily due to
personnel enhancements that are recommended in the FY 2025 budget to augment the
City's existing cybersecurity capabilities, develop, and maintain public safety and citywide
Page 40 of 420
analytics and dashboards, and maintain, troubleshoot, and repair City-owned enterprise
systems.
• Risk Management reflects an overall increase of approximately $1.2 million, 4.6%,
primarily due to projected increases in the renewal rates across most lines of insurance,
including windstorm and flood, for the City's existing assets, and increases in workers
compensation and liability payments based on claims experience and actuarial
projections.
• The Medical and Dental Fund budget increased by approximately $2.5 million, or 5.0%,
primarily due to medical and prescription claims that are trending below historical trends
based on current year actuarial projections and claims experience compared to the prior
two fiscal years that have increased an average of approximately 10.0% annually.
• The Office of the Inspector General reflects an overall increase of $223,000, or 12.9%,
primarily due to personnel and staffing changes that have been completed in an effort for
the department to retain qualified and experienced personnel in the currently competitive
job market.
Internal Service costs are primarily allocated to the General Fund and Enterprise Fund
departments, as well as Special Revenue Funds. The Risk Management Fund does, however,
reimburse the General Fund for the cost of legal services provided.
Attachment A reflects a complete list with detailed descriptions of all the FY 2025 expenditure
enhancements/reductions requested for the Enterprise, Internal Service and Special Revenue
Funds budgets, as well as those that are recommended for funding in the FY 2025 budgets.
USE OF ONE-TIME REVENUES FOR RECURRING EXPENDITURES
The City's current policy regarding the use of one-time revenues states that "the City of Miami
Beach will use one-time, non-recurring revenue for capital expenditures or one-time expenditures
and not subsidize recurring personnel, operations, and maintenance costs." The FY 2025 budget
for the Sanitation Fund requires the use of fund balance for recurring operating expenditures as
set forth in the final budgets presented for FY 2025.
As a result, it is recommended that the Mayor and City Commission waive this policy, as adopted
by Resolution No. 2006-26341, providing for the one-time use of fund balance to be utilized for
the FY 2025 Sanitation Fund budget for recurring personnel, operations, and maintenance costs.
During the upcoming fiscal year, the Administration will continue to explore and recommend
further actions to ensure that these funds move toward being structurally balanced.
POSITION TRENDS
Based on the recommended enhancements detailed above for FY 2025, as well as the
enhancements and other adjustments that have been approved mid-year during FY 2024, the full-
time position count is 43 positions, or 1.9%, more in FY 2025 than in FY 2024, which is comprised
of six (6) additional public safety positions and 37 non-public safety positions.
Public safety positions reflect six (6) additional full-time positions in the Police Department to
enhance staffing of the Real Time Intelligence Center and augment staffing to improve operational
effectiveness.
Non-public safety positions include six (6)full-time positions added in the Office of the Mayor and
City Commission to better serve the public, six (6)full-time positions for the implementation of the
Residential Area Sidewalk Pressure Washing Program, four (4) full-time positions to enhance
services throughout the City's park facilities, three (3)full-time Area Manager positions, three (3)
full-time Information Technology positions to augment and enhance the City's existing
cybersecurity capabilities, various public dashboards, and enterprise systems, a full-time
Page 41 of 420
Municipal Prosecutor to enhance the City's existing Municipal Prosecution Program, and 14 other
full-time positions across various operational and administrative departments to address
increased operational demand.
FISCAL IMPACT STATEMENT
See information provided above.
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
If applicable, the Business Impact Estimate (BIE) was published on:
See BIE at: https://www.miamibeachfl.gov/city-hall/city-clerk/meeting-notices/
FINANCIAL INFORMATION
See information provided above.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the Resolution which
adopts the final budgets for the General, G.O. Debt Service, City Center RDA Ad Valorem Taxes,
North Beach CRA Ad Valorem Taxes, Enterprise, Internal Service, and Special Revenue Funds
budgets for FY 2025.
Attachment A— FY 2025 One-Time Expenditure Enhancements and Reductions
Attachment A— FY 2025 Recurring Expenditure Enhancements and Reductions
EC/JDG/TOS/RA
Applicable Area
Citywide
Is this a "Residents Right to Know" item, Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Project?
Yes No
Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481,
includes a principal engaged in lobbying?
If so, specify the name of lobbyist(s) and principal(s):
Department
Management and Budget
Sponsor(s)
Page 42 of 420
Co-sponsor(s)
Condensed Title
5:01 p.m. 2nd Rdg, PH, Adopt Final Budgets-Gen./GO/RDA/North Beach CRA/Ent./Int.
Serv./Spec. Rev. Funds. OMB
Page 43 of 420
ATTACHMENT A
FY 2025 ONE-TIME EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
R-•uested Re•uested FT PT ••• d Pro•osed FT PT
GENERAL FUND
CITYWIDE
One-time request to allocate and transfer funding from the General Fund to the Capital Pay-
As-You-Go(PayGo)Fund to fully fund the installation of aesthetic lighting in Palm/Hibiscus
Palm/Hibiscus Island Aesthetic Lighting Island as approved by the Mayor and City Commission at the September 16,2024 City
(One-Time) Multiple Programs Meiner $ 60,000 $ $ 60,000 $ Commission meeting.The total cost is estimated at$300,000,of which$240,000 in
funding has been identified in the capital budget through the re-alignment of funding from
other projects leaving a balance of$60,000 that is needed to fully fund this lighting project.
One-time request to allocate and transfer funding from the General Fund to the Capital
South Shore Community Center Renewal Renewal and Replacement(CRR)Fund to fund renewal and replacement projects at the South
and Replacement Projects(One-Time) Multiple Programs Bhan $ 250,000 $ $ $ Shore Community Center,including the elevator and generator,as approved by the Mayor
and City Commission at the September 16,2024 City Commission meeting.
ECONOMIC DEVELOPMENT
Grants offered to Miami Beach small businesses experiencing economic hardship to support
and service the small business community with practical and attainable access to capital to
bridge shoo term financial gaps,as discussed and recommended by the Finance and
Economic Resiliency Committee(FERC)at its June 28,2024 meeting.This request was
presented at the July 12,2024 FERC Budget Briefing as recommended.The City Commission
subsequently adopted Resolution No.2024-33179 on July 24,2024 accepting the
Small Business Grants(One-Time) Economic Development Rosen Gonzalez $ 100,000 $ $ 100,000 $ recommendation of the FERC to include funding in the FY 2025 budget for this request.
These grants,which would be offered in increments of up to$5,000 per business,would
provide critical assistance to small businesses across the City,facilitating the urgent
deployment of capital and support to help these businesses,ensuring that these enterprises
not only endure the slower economic periods but also achieve sustainability year-round.
One-time funding request in an amount not to exceed$75,000 for the City to engage a
Mixed-Use Entertainment(MXE)District consultant to provide an updated Mixed-Use Entertainment District(MXE)revenue and
Revenue and Expenditure Analysis(One- Economic Development Bhatt $ 75,000 $ $ 75,000 $ expenditure analysis,as discussed and recommended by the Finance and Economic
Time) Resiliency Committee(FERC)at the July 12,2024 FERC Budget Briefing.
One-time funding request in an amount not to exceed$75,000 for the City to engage a
qualified consultant to prepare an economic impact study of a municipal paycheck protection
Municipal Paycheck Protection Program program for local businesses within the South Beach Mixed-Use Entertainment(MXE(District
Economic Impact Study(One-Time) Economic Development Bhas $ 75,000 $ $ $ most affected by past Spring Break curfews in anticipation of potential emergency curfew
measures for future Spring Break periods,as discussed by the Finance and Economic
Resiliency Committee(FERC(at the July 12,2024 FERC Budget Briefing.
ENVIRONMENT&SUSTAINABILITY
One-time funding request for feasibility analysis to potentially pursue creating a compacted
Feasibility Study for a Compacted Sand Meiner,Fernandez, sand path east of the dune system for pedestrians which would require permitting and
Multiple Programs Bhatt,Suarez,&Rosen $ 100,000 $ $ 100,000 $ approvals from the State of Florida,as discussed and recommended by the Public Safety and
Path East of the Dunes(One Time)
Gonzalez Neighborhood Quality of Life Committee(PSNQLCj at its February 14,2024 meeting and
adopted by the City Commission on April 3,2024,through Resolution No.2024-33000.
Page 1 of 9
Page 44 of 420
ATTACHMENT A
FY 2025 ONE-TIME EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
Re•uested Re•uested FT PT P •••sed Pro••sed FT PT
ACILITIES&FLEET MANAGEMENT ? MOW
The Beach Maintenance Division of the Facilities and Fleet Management Department is
requesting funding for the purchase and storage of beach access mats to create accessible
paths for special events held on the beach consistent with the City of Miami Beach's ongoing
Contracted commitment to facilitating inclusive and accessible special events within the community,as
Beach Access Mats(One-Time) Dominguez $ 33,000 $ - - - $ • $ - - - discussed and recommended by the Finance and Economic Resiliency Committee(FERC)at
Maintenance&Repairs its April 19,2024 meeting.This request was presented at the luly 12_2024 FERC Budget
Briefing as not recommended.The City Commission adopted Resolution No.2024-33182 on
July 24,2024 accepting the recommendation of the FERC to include funding in the FY 2025
budget for this request.
INANCE `"•
One-time funding totaling$393,163,as discussed and recommended by the Finance and
Economic Resiliency Committee(FERCI at its March 22,2024 meeting and adopted by the
City Commission on May 15,2024,through Resolution No.2024-33016,for STEM
equipment,STEAM+and International Baccalaureate(IB(program services,Stop-the-Bleed
kits,and virtual tour services pertaining to the anticipated addition of various educational
initiatives at the following seven(7)private/charter schools with active memberships on the
Quality Education Committee:
Educational Enhancements for
Additional Services and Equipment(One Educational Initiatives Rosen-Gonzalez $ 394,000 $ - - $ 394,000 $ 1.Lehrman Community Day School-$45,833
2.Yeshiva Elementary School-$47,433
Time) 3.Temple Beth Shalom Innovation School-$45,833
4.Mechina of South Florida High School•$49,466
5.Hebrew Academy Miami-$51,266
6.Mater Beach Academy-$104,166
7.The Montessori Academy at St.John's-$49,166
This enhancement request would be budgeted in the Education Compact Fund and funded
through a transfer horn the General Fund.
Onetime request to provide funding for Miami Dade College(MDC)first generation college
scholarships for Miami Beach residents as approved by the Mayor and City Commission at
Miami Dade College(MDC)First Bhatt,Magazine,& the September 16,2024 City Commission meeting.
Generation Scholarship Program(One- Educational Initiatives $ 30,000 $ - $ 30,000 $
Rosen Gonzalez
Time) This enhancement request would be budgeted in the Education Compact Fund and funded
through a transfer from the General Fund.
One-time request to allocate funding to organize a teacher appreciation event during the
month of May to create a memorable experience that celebrates the selfless dedication of
teachers in Miami Beach as approved by the Mayor and City Commission at the September
Teacher Appreciation Events Educational Initiatives Dominguez&Suarez $ 20,000 $ - - $ 20,000 $ - - - 16,2024 City Commission meeting.
(One-Time)
This enhancement request would be budgeted in the Education Compact Fund and funded
through a transfer from the General Fund.
HOUSING&COMMUNITY SERVICES . w_.
South Shore Community Center-Senior Funding for the establishment of a senior congregate meals program at the South Shore
Meals Program(One-Time) 2024
Programs Rosen Gonzalez $ 175,000 $ $ 175,000 $ Community Center as approved by the Mayor and City Commission at the September 16,
2024 City Commission meeting.
Page 2 of 9
Page 45 of 420
ATTACHMENT A
FY 2025 ONE-TIME EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
R •uested R •nested FT PT P •••sad Pro••sod FT PT
PARKS&RECREATION
This one-time enhancement request is for the purchase of four(4)specialized pressure
washing machines for park facilities.The purchase of these rideable specialized pressure
washing machines will increase the speed in which staff will be able to service parks.
Purchase of Four(4)Specialized
Pressure Washing Machines(One-Time) Presented by the
versus"Option 1"ContractingOut Park Facilities Administration $ 200,000 $ $ 200,000 $ Note,this request is an alternative option to the recurring request submitted by the Parks and
P Recreation Department,which is to contract out pressure washing services for parks facilities,
Pressure Washing Services plus four additional full-time positions requested to enhance litter control,cleaning in the
parks,and other parks services citywide.If the request to contract out pressure washing
services is recommended,this request is to be withdrawn.
PLANNING
One-time funding to retain a consultant to conduct an intensity and density capacity analysis,
including analysis and recommendations for individual zoning districts,as discussed and
Intensity and Density Capacity Analysis Multiple Programs Fernandez - - - - bySustainability I )
(One-Time) $ 220,000 $ $ 220,000 $ recommended the Land Use and Committee LUSC at its March 19,2024
meeting and Finance and Economic Resiliency Committee(FERC)at its May 24,2024
meeting and July 12,2024 FERC Budget Briefing.
POLICE
In response to the heightened concerns following the attacks against Israel on October 7,
2023,the Miami Beach Police Department initiated a high-visibility detail aimed at ensuring
the safety of local residents,businesses,and religious institutions.This overtime detail
addresses the concerns expressed by community members,elected officials,and religious
leaders regarding the potential for localized attacks and/or criminal activities targeting
High Visibility Overtime(One-Time) Multiple Programs Meiner $ 2,500,000 $ - - - $ 1,900,000 $ - - - individuals of the specific religious faith.
Given the ongoing nature of the potential threat,the overtime detail has been extended.As
this need was unforeseen,the expenses associated with this detail were not budgeted for
initially.Therefore,it is imperative that additional funding be secured to sustain this critical
initiative in the upcoming fiscal year.
One-time funding request for the Miami Beach Police Department to purchase a tactical small
Tactical Small Unmanned Aircraft Presented by the unmanned aircraft system.This small unmanned aerial system is a best practice tool that will
System(sUAS)for SWAT(One-Time) Multiple Programs Administration $ 40,000 $ $ $ be used to enhance the capability of the Police Department's tactical team by minimizing
exposure to operators and increasing safety.
One-time funding request for the Miami Beach Police Department(MBPD)to extend law
enforcement officer initiatives to Thursday nights,based on MBPD officer overtime and
Extend Law Enforcement Officer outside agency assistance,during the two middle weekends of March 2025,as discussed
Initiatives to Thursday Nights during Multiple Programs Bhatt&Magazine - - - byResiliency I )
$ 2pp 000 $ $ $ and recommended the Finance and Economic Committee FERC at its June 28,
Two(2)Middle Weekends of March 2024 meeting.This request was presented at the July 12.2024 FERC Budget Briefing as not
2025(One-Time) recommended.The Commission sponsor withdrew this item at the July 24,2024 Commission
meeting.
Page 3 of 9
Page 46 of 420
ATTACHMENT A
FY 2025 ONETIME EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
• •nested R •vested FT PT P •••sect Pro••sod FT PT
PUBLIC WORKS
Decorative Lighting on West Side of One-time request to allocate funding in the FY 2025 budget for the purchase and installation
Ocean Drive(One-Time) City
Programs Fernandez $ 428,000 $ - - $ 428,000 $ of decorative lighting along the west side of Ocean Drive as approved by the Mayor and
City Commission at the September 16,2024 City Commission meeting.
Estimated Internal Services Impact $ - $ - $ - $ -
TOTAL GENERAL FUND $ 4,900,000 $ - - $ 3,952,000 $ -
$ - $ - - - $ - $ - - - Enhancements to Comply with City Policies
240,000 - - 200,000 - - - Enhancements Requested by City Administration
4,660,000 - - 3,752,000 - - - Enhancements Originating from City Commission/Commission Committees
Estimated Internal Services Impact
S 4,900,000 $ - - - $ 3,952,000 $ - - -
Page 4 of 9
Page 47 of 420
ATTACHMENT A
FY 2025 ONE-TIME EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
Re•uested Re•uested FT PT P •••sed Pro•osed FT PT
RESORT TAX FUND
TOURISM&CULTURE
One-time funding request for March 2026 Fitness Festival.This request,which was discussed
and recommended by the Finance and Economic Resiliency Committee(FERC)at the June
28,2024 meeting and July 12,2024 FERC Budget Briefing,has a preliminary estimated
cost of approximately$1.4 million.It is recommended that this event,if approved for March
2026,be funded as follows:(1)set aside$0.5 million in FY 2025 and FY 2026 of the$0.6
Fitness Festival-March 2026 million budgeted annually in the 2%Resort Tax budget for Large Scale Community Events
(One-Time) Multiple Programs Suarez $ $ $ $ and(2)the remaining balance of$0.4 million to be identified through the FY 2026 budget
development process.
On July 24,2024,the City Commission adopted Resolution No.2024-33198 accepting the
recommendation of the FERC to add funding as a budget priority during the FY 2025 and FY
2026 budget process.
The City of Miami Beach supports various arts and culture organizations through various
grants and sponsorship awards.These organizations also rely on funding from the Florida
state budget to meet their programming and/or operational needs.During the 2025 state
budget process,the State of Florida Division of Arts and Culture recommended funding for
various Miami Beach arts and culture organizations(Cultural and Museum Grants),which
was vetoed by the Florida Legislature.Prior to the veto,these various arts and culture
organizations in the City of Miami Beach were collectively expecting a total of$960,351.36
in funding.
Miami Beach Cultural Anchors and This one-time request is to provide grants in a total amount of up to$1.0 million from the
Multiple Programs Bhatt&Fernandez $ 1,000,000 $ - $ 1,000,000 $ Ci s Resort Tax reserves in FY 2025 to support these Miami Beath based arts and culture
Cultural Presenters Grants(One-Time) ty
organizations that have been impacted by the unprecedented State budget cuts,as
recommended by the Finance and Economic Resiliency Committee IFERC)at the July 12,
2024 Budget Briefing.
On September 11,2024,the Mayor and City Commission approved grants totaling
approximately$493,000;however,at the September 16,2024 City Commission meeting
the Mayor and City Commission directed the Administration to leave the$1.0 million
budgeted in FY 2025 pending the outcome of Miami-Dade County's decision on funding of
these cultural anchors and presenters.
Estimated Internal Services Impact $ $ $ - $ -
TOTAL RESORT TAX FUND S 1,000,000 $ $ 1,000,000 $ - - -
$ - $ • - - $ - $ - - - Enhancements to Comply with City Policies
- - - Enhancements Requested by City Administration
1,000,000 - - 1,000,000 - - - Enhancements Originating from City Commission/Commission Committees
• - - Estimated Internal Services Impact
$ 1,000,000 $ - $ 1,000,000 $ - •
Page 5 of 9
Page 48 of 420
ATTACHMENT A
FY 2025 ONE W E EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
Re•uested Re•uested FT PT Pro..sed Pro••sed FT PT
INTERNAL SERVICES FUNDS
FACILITIES&FLEET MANAGEMENT
This request is for the proposed implementation of low voltage warm white solar powered
Lummus Park Tree Wrap Solar Lighting Meiner,Rosen Funded through lighting,which is sea turtle friendly and reduces the risk of disorientation for nesting and
Multiple Programs Gonzalez,&Magazine $ 95,000 $ - - - Projected FY 2024 $
Pilot Project(One-Time) -
-
hatching sea turtles,on 65 palm trees for a three month pilot program in Lummus Pork as
Savings discussed and recommended by the Finance and Economic Resiliency Committee(FERC)at
its May 24,2024 meeting.
TOTAL INTERNAL SERVICES FUNDS $ 95,000 $ - - $ • $ - -
$ - $ - - $ - $ - - - Enhancements to Comply with City Policies
-
- Enhancements Requested by City Administration
95,000 - - - - - - - Enhancements Originating from City Commission/Commission Committees
$ 95,000 $ - - $ $ -
Page 6 of 9
Page 49 of 420
ATTACHMENT A
FY 2025 ONE-TIME EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
Re•uested Re•uested FT PT Pro•osed Pro••sed FT PT
NTERPRISE FUNDS
•ARKNG IIMIllr
This enhancement request is being submitted in response to the City Commission's request to
Residential Parking Decal return to decals for the City's residential parking holders,as discussed and recommended by
Pilot Program(One-Time) Permits Suarez&Fernandez $ 306,000 $ $ 306,000 $ the Finance and Economic Resiliency Committee)FERC)at its February 23,2024 meeting
Implementation
og and adopted by the City Commission on June 26,2024,through Resolution No.2024-
33156.
•UBLIC WORKS-SANITATION
Sanitation is tasked with providing a significant service as it relates to bulk trash/illegal
dumping services 7 days a week.Currently,there ore two crane trucks and one spare that
Two(2)Grapple/Crane Trucks Presented by the - - - provide the services mentioned above,7 days a week.This request is for two new
Sanitation Management $ 600,000 $ - $ - $
(One-Time) Administration grapple/crane trucks at an estimated cost of$600,000,which will allow Sanitation to
provide more efficient service to its customers and also allow for quicker responses in the
event of any storm to remove debris from the City's roadways.
One-time funding request for a project to assess and make an executable plan to control the
community cat problem in the City of Miami Beach.This project entails the trapping,spaying
or neutering,and release of community cats within the City of Miami Beach.The estimated
Additional Funding-Cat Program(One cost is approximately$30,000,and is intended to support a six(6)person team working 40
Time) Cat Network Dominguez $ 30,000 $ - - - $ 30,000 $ - hours per week for one month,inclusive of the acquisition of night vision goggles.The team
will be organized into two-person teams assigned to North,Middle,and South Beach to
conduct a comprehensive count of the feral cat population,as discussed and recommended
by the Finance and Economic Resiliency Committee(FERCI at the July 12,2024 FERC Budget
Briefing.
PUBLIC WORKS-SEWER
The current Sanitary Sewer Master Plan was completed in 2018-2019.Best practice is to
update a master plan every 5 years.We are not only due for an update,but the Public
Sanitary Sewer Master Plan Update Presented by the
(One Time) Sewer Management Administration $ 500,000 $ $ 500,000 $ Works team has made significant progress on the previously established high priority
projects,and in filling the gap with previously missing data on existing assets.As a result,
this request is to fund the completion of an updated Sanitary Sewer Master Plan.
PUBLIC WORKS-WATER
The current Water Master Plan was completed in 2018-2019.Best practice is to update a
Plan Update Presented by the master plan every 5 years.We are not only due for an update,but the Public Works team
Watere Master Water Management Administration $ 500,000 $ $ 500,000 $ has made significant progress on the previously established high prioriy projects,and in
filling the gap with previously missing data on existing assets.As a result,this request is to
fund the completion of an updated Water Master Plan.
TOTAL ENTERPRISE FUNDS $ 1,936,000 $ - - - $ 1,336,000 $ - - -
$ - $ - - - $ - $ - - - Enhancements to Comply with City Policies
1,600,000 - 1,000,000 - - - Enhancements Requested by City Administration
336,000 336,000 - Enhancements Originating from City Commission/Commission Committees
$ 1,936,000 $ - - - $ 1,336,000 $ - - -
Page 7 of 9
Page 50 of 420
ATTACHMENT A
FY 2025 ON1TIME EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
Re•uested Re•uested FT PT Pro•osed Pro•osed FT PT
SPECIAL REVENUE FUNDS
ENVIRONMENT&SUSTAINABILITY-SUSTAINABIUTY
Grant award to Clean Miami Beach to implement more extensive cleanup efforts,as
Clean Miami Beach Grant Award(One Sustainability Fernandez $ 45,000 $ $ 45,000 $ discussed and recommended by the Finance and Economic Resiliency Committee(FERC)at
Time) its April 19,2024 meeting and adopted by the City Commission on June 26,2024,through
Resolution No.2024-33094.
HOUSING&COMMUNITY SERVICES-HOMELESS SERVICES
This one-time request for funding is for the purchase of a van to accommodate homeless
individuals with mobility impairments,hindering their ability to access essential services.By
investing in an ADA-accessible vehide with a wheelchair lift,the Office of Housing and
ADA Accessible Passenger Van Homeless Outreach Presented by the Community Services aims to ensure that mobility-impaired individuals can access
(One-Time) Services Administration $ 110,000 $ $ $ transportation services safely and with dignity.Further,this request aligns with the Office of
Housing and Community Services'mission of promoting inclusivity and accessibility for all
residents,regardless of their physical abilities,and addresses a growing need to ensure
compliance with current accessibility standards.
POLICE-FEDERAL CONFISCATIONS
The Crime Scene Unit's current cameras are approximately seven(7)years old and alternate
Criminal Investigations Equipment(One- Crime Scene Unit Presented by the $ 68,000 $ $ 68,000 $ light source is twenty-five(25)years old,both of which are out dated.This one-time request is
Time) Administration for the purchase of fifteen(15)new Nikon mirrorless cameras with lens and one(1)Crime-
lite 425 high intensity dual-color alternate light source.
Technical Operations Unit has expanded its staff over the last few years without a
commensurate increase in funding to attend the various technical and safety trainings that are
required to promote and maintain a safe operating atmosphere.These employees work with
tools,machinery,vehicles,and other equipment that requires specialized knowledge and
Various Trainings for Police Technical Technical Services Presented by the $ 66,000 $ $ $ skills to operate safely.In addition to physical safety,there is rapidly evolving technical
Services(One-Time) Administration Administration knowledge related to network security,device vulnerabilities,and many other cybersecuriy
concerns that employees must be aware of in order to protect city assets.Training is the
principal method of acquiring and maintaining the high level of specialized knowledge,
skills,and abilities required to effectively perform the duties of these units and stay on the
cutting edge of emerging technologies.
The Miami Beach Police Department will be starting up a Bicycle Response Team(BRT)to
address crowds,protests,and civil disorder.This equipment will be needed to properly outfit
the BRT in order to successfully establish the BRT.
30 Fox Racing Pro-Carbon Helmet-$500.$15,000
Bicycle Response Team Equipment(One Multiple Programs Presented by the $ 140,000 $ $ 140,000 $ 30 Fox Racing Chest&Bock Guard-$100•$3,000
Time) Administration 30 Fox Racing Launch D30 Knee/Shin Guards-$85•$2,550
30 Fox Racing Launch D30 Elbow Guards-$74.$2,220
30 Fox Racing Defender D30 Gloves-$45•$1,350
30 Point Blank Level III Stand Alone Ballistic Plates w/Carrier-$1,500•$45,000
30 Oakley SI Ballistic M-frame Alpha Glosses w/Photochromic Lens-$150•$4,500
30 Hero PD4 LE Bike Package(w/lights,siren,&bag)-$2,200•$66,000
Page 8 of 9
Page 51 of 420
ATTACHMENT A
FY 2025 ONE-TIME EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
Requested Requested FT PT Proposed Proposed FT PT
FARO is a technology needed for three dimensional(3D)mapping of crime scenes and
serious crash scenes that is used in court.The current technology,FARO X330,is at the end
FARO Premium 3D Mapping Equipment Presented by the
(One-Time) Multiple Programs Administration $ 58,000 $ $ 58,000 $ of its useful life(10 years)and the vendor has advised the City that 2024 is the last year that
annual calibration for FARO X330 will be provided.As a result,the Miami Beach Police
Department is requesting to upgrade its FARO X330 to FARO Premium.
TOTAL SPECIAL REVENUE FUNDS $ 487,000 $ - - - $ 311,000 $ - - •
$ - $ -
- $ - $ - - Enhancements to Comply with City Policies
442,000 - - 266,000 - - - Enhancements Requested by City Administration
45,000 - - 45,000 - - Enhancements Originating from City Commission/Commission Committees
$ 487,000 $ - - - $ 311,000 $ - -
TOTAL ALL FUNDS $ 8,418,000 $ •
- - $ 6,599,000 $ - - -
$ - $ - - $ - $ - - - Enhancements to Comply with City Policies
2,282,000 1,466,000 Enhancements Requested by City Administration
6,136,000 - 5,133,000 - Enhancements Originating from City Commission/Commission Committees
$ 8,418,000 $ •- $ 6,599,000 $ - •- -
Page 9 of 9
Page 52 of 420
ATTACHMENT A
FY 2025 RECURRING EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
Re•uested Re•uested FT PT Pro•osed Pro••sed FT PT
GENERAL FUND
CITY ATTORNEY'S OFFICE f.
The City,by and through the City Attorney's Office and its two(2)Municipal Prosecutors,
currently prosecutes criminal defendants arrested by the Miami Beach Police Department
when any defendant is solely arrested for one(1)or more criminal City Ordinance violations.
In addition to the many varied criminal City Ordinance violations for which a defendant can
be arrested(including several offenses that have been added within the last year),the Mayor
and City Commission have also adopted seven(7)State law violations,by specific reference,
thereby making those seven(7)State law offenses also arrestable pursuant to the City Code
(and thereby prosecuted by the City's Municipal Prosecutors,and not by the State Attorney's
Additional FullTime Assistant City Office).
Attorney II Position for Municipal Municipal Prosecution Presented by the $ 115,000 $ 136,000 1.0 - $ 115,000 $ 136,000 1.0 -
Prosecution Program Program Administration Since May 1,2022,the City's Municipal Prosecutors have handled approximately 950
cases(and the vast majority of cases require multiple court appearances,along with work in
between court appearances)prior to a final disposition(i.e.,plea,trial,sentencing,etc.)
being reached.
From January 1,2024-June 30,2024,the two(2)Municipal Prosecutors have handled
approximately 317 cases,as compared to 198 cases handled during the exact same period
of the previous year.Moreover,it is anticipated that the caseload will continue to grow for
the reasons stated herein.
CITY CLERK'S OFFICE
There is a salary grade discrepancy between the current classification of the Assistant City
Clerk position and other Assistant Director roles within our City.As observed,all other
Assistant Director positions within the City ore classified at Salary Range u27.However,the
Assistant City Clerk position stands as the singular Assistant Departmental directory role
currently classified as u23.The responsibilities,duties,and scope of work of the Assistant
Request to Reclassify Existing Full-Time Presented by the
Assistant City Clerk Positions(2) Administration Administration $ 50,000 $ 62,000 $ 50,000 $ 62,000 City Clerk position closely align with those of the Assistant Director roles,warranting a
reconsideration of its Salary Range classification to be more in line with the established
Range u27 and upgrade the u23 paygrade to a u26 paygrade.This would ensure equitable
alignment with other roles of similar responsibilities within our department.To note,the
Records Manager reports to the Assistant City Clerks,but the Records Manager and the
Assistant City Clerk share the same paygrade of u23.
The City Commission has requested that the Office of the City Clerk be in charge of
scheduling,staffing,and preparing agendas and after-actions for the City's three(3)
Commission Committees,which are the Finance and Economic Resiliency Committee(FERC),
Public Safety and Neighborhood Quality of Life Committee(PSNQLC),and Land Use and
Sustainability Committee(LUX).The Office of the City Manager would be relinquishing
Full-Time Senior Agenda Coordinator these duties and the Office of the Ciy Clerk needs these additional three(3)positions to
and Agenda Coordinator(2)Positions Public Records Fernandez $ 383,000 $ 385,000 3.0 • $ - $ manage these additional duties,as discussed at the Committee of the Whole meeting on
for City Commission Committees September 13,2023.
This request is comprised of the following costs for Year 1:
-$313,000 in Year 1 for the 3 full-time positions requested(recurring)
-$70,000 in Year 1 for office build-out/renovation(one-time)
Page 1 of 24
Page 53 of 420
ATTACHMENT A
FY 2025 RECURRING EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
R •uested R_•uested FT PT Pr••osed Pro••sod FT PT
CITY MANAGER'S OFFICE
Full-time Condominium Ombudsman position to assist condominium and coop owners to
Full-Time Condominium Ombudsman navigate through the City's permitting process,facilitate resolution of other condominium
Position Administration Rosen Gonzalez $ 170,000 $ 177,000 1.0 - $ - $ - - - related issues with other outside agencies,and act as a liaison between condominium
and/or coop owners,management firms,and the City,as discussed and recommended by
the Finance and Economic Resiliency Committee(FERC)at its March 22,2024 meeting.
Additional funding for State Lobbyist services to advocate for the City during the 2025
Additional Funding-State Lobbyist Rosen Gonzalez& Florida Legislative Session,as discussed and recommended by the Finance and Economic
Services Administration Suarez $ 54,000 $ 54,000 - - $ 54,000 $ 54,000 - - j I April9 adoptedby City
ResiliencyCommittee FERC at its 19,2024 meeting and the
Commission on May 15,2024,through Resolution No.2024-33025.
CITYWIDE
This enhancement request is to fund five percent(5%)of the annual General Fund operating
budget for capital needs based on the financial policy set forth in Resolution No.2006-
26341 that was adopted by the City Commission on September 21,2006,which states that
the City shall have a goal to fund not less than 5%of the annual fiscal operating budget of
Additional Transfer-PayGo/Capital Presented by the the General Fund for capital needs as a permanent part of the annual fiscal operating budget
Reserve Fund Transfers Administration $ 7,670,000 $ 7,670,000 $ $ of the General Fund.
5%Target for FY 2025-$22.8 million(based on Proposed FY 2025 Budget)
Amount allocated in FY 2025-$15.1 million
Estimated Incremental Amount Needed-$7.7 million
Using General Fund interest income for onetime expenditures is a prudent financial strategy
for local governments,particularly given the volatility of interest rates.Interest rates can
fluctuate significantly due to economic conditions,monetary policy,and market forces.
Relying on interest income for recurring expenditures is risky,as a decline in rates could lead
Additional Transfer to PayGo Capital to a decline in expected revenues and cause an unexpected shortfall.By using interest
Present
ed by the income for onetime expenditures,the City would avoid creating budget gaps,if interest
based on Projected General Fund Transfers resent Administration $ 2,043,000 $ 2,452,000 $ 2,043,000 $ 2,452,000 income decreases.
Interest Income
As a result,the City Administration recommends allocating 25%of the projected FY 2025
interest income in the General Fund(approx.$8.2 million)to be transferred for one-time
capital expenditures,with a 5%increase each fiscal year thereafter.Boned on the FY 2025
projections,this would equate to approximately$2.0 million.
CODE COMPLIANCE
This request is for the creation of a Business Tax Receipt(BTR)Investigation Unit in the Code
Compliance Department comprised of three(3)full-time Code Compliance Officer positions
Additional Full-Time Code Compliance that will solely investigate businesses and ensure they have the proper licensing to operate a
Officer(3)Positions for Business Tax Field Operations Fernandez $ 355,000 $ 259,000 3.0 - $ - $ - - - business within the City of Miami Beach,along with abiding by all applicable City codes
Receipt Investigations Unit and ordinances,as discussed and recommended by the Public Safety and Neighborhood
Quality of Life Committee(PSNQLC)at its September 21,2022 meeting,as a result of a BTR
subcommittee finding.
Page 2 of 24
Page 54 of 420
ATTACHMENT A
FY 2025 RECURRING EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
Re•uested Re•uested " PT Pro•osed Pro••sed FT PT
ECONOMIC DEVELOPMENT ', *.
To provide greater transparency and direct control of the Sister Cities Program,on February
23,2024,the Finance and Economic Resiliency Committee(FERC)recommended re-
establishing the City's Administration of the Sister Cities Program with oversight by a Council
appointed by the Mayor and City Commission,and with the City Administration,via the
Economic Development Department,providing program support and serving as liaison to the
council,which was adopted by the City Commission on March 13,2024,through
Ordinance No.2024-4599.
Additional Funding-Sister Cities Administration Dominguez,Bhatt,& $ 15,000 $ 15,000 - - $ 15,000 $ 15,000 - -
Rosen Gonzalez The Sister Cities Program has had an annual City allocation of$25,000 to cover related
expenses(travel costs,lodging,food&beverage,etc.)for delegation visits.Though not all
Sister Cities are routinely active,it is anticipated that as existing Sister Cities and elected
officials become more engaged in a meaningful and methodical manner,more activity and
costs will be generated.An additional$15,000 toward the Sister Cities Program budget,as
recommended by the FERC on February 23,2024,would better align with the forecasted
level of activity and estimated costs.
Although existing staff resources have initially absorbed the Sister Cities Program transition
during FY 2024 as a result of Ordinance No.2024-4599 that was adopted by the City
Commission on March 13,2024,due to the anticipated level of increased Sister Cities
engagement and the limited staffing resources within the Economic Development Department,
Part-Time Office Associate IV Position Administration Presented by the $ 39,000 $ 40,000 - 1.0 $ 39,000 $ 40,000 - 1 0 an additional Office Associate IV Part-Time position is being requested to assist in balancing
Administration the needs of the Economic Development Department overall,which would allow existing staff
to fully take on the Sister Cities Program without weakening productivity and continuity of
existing programs and services in the Economic Development Deportment.In addition,this
position will provide auxiliary assistance with the department's multiple programs that
promote business expansion,attraction,and retention.
Page 3 of 24
Page 55 of 420
ATTACHMENT A
FY 2025 RECUR INS EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
R-•uested R.•uested f1 PT P •••sad Pro••sod FT PT
FINANCE
Increase funding for Pre-K Scholarships Lottery Program by an additional$57,000 for FY
2025,as adopted by the City Commission at its December 13,2023 meeting,through
Resolution No.2023-32862,which amended Resolution No.2021-31935 to increase the
Additional Funding-Pre-K Scholarships number of Pre-K scholarships by 19 to a total number 177 and recommended the
Lottery Program Educational Initiatives Rosen Gonzalez $ 57,000 $ 57,000 $ 57,000 $ 57,000 consideration of an additional$57,000 as part of the FY 2025 budget process for the 2025-
2026 school year and each year thereafter.
This enhancement request would be budgeted in the Education Compact Fund and funded
through a transfer from the General Fund.
Recurring funding totaling$189,252,as discussed and recommended by the Finance and
Economic Resiliency Committee(FERC)at its March 22,2024 meeting and adopted by the
City Commission on May 15,2024,through Resolution No.2024-33016,for educational
initiatives/programs such as the math and reading interventionist programs at the following
seven(7)private/charter schools with active memberships on the Quality Education
Committee:
1.Lehrman Community Day School-$28,725.75
2.Yeshiva Elementary School-$20,840.25
3.Temple Beth Sholom Innovation School-$10,326.25
Educational Initiatives Enhancements Educational Initiatives Rosen Gonzalez $ 224,000 $ 235,000 1.0 - $ 224,000 $ 235,000 1.0 4.Mechina of South Florida High School-$6,946.75
5.Hebrew Academy Miami-$41,868.25
6.Mater Beach Academy-$73,785.75
7.The Montessori Academy at St.John's-$6,759.00
This request also includes one(1)full-time Education Compact Coordinator position totaling
$84,748(ind.salaries and benefits)needed to develop,implement,and manage these
initiatives/programs,which is partially offset based on the proposed realignment of
$50,000 allocated for the STEAM program to be used to fund this position.This
enhancement request would be budgeted in the Education Compact Fund and funded
through a transfer from the General Fund.
Young Musicians Unite(YMU)provided a proposal for a Miami Beach Rock Ensemble as an
afterschool enrichment through the City's current free afterschool enrichment program,which
would include accessibility to charter and private schools.This request for support from YMU
for a Miami Beach Rock Ensemble afterschool program is for the following schools,as
discussed and recommended by the Finance and Economic Resiliency Committee IFERC)at
its April 19,2024 meeting and adopted by the City Commission on May 15,2024,through
Additional Funding-Rock Ensemble Educational Initiatives Bhatt $ 70,000 $ 70,000 - - $ 70,000 $ 70,000 - Resolution 2024-33017.
1.Miami Beach Fienberg Fisher K-8-$25,000
2.Miami Beach Nautilus Middle-$25,000
3.Miami Beach Sr.High-$20,000(in addition to the$30,000 already budgeted)
This enhancement request would be budgeted in the Education Compact Fund and funded
through a transfer from the General Fund.
Page 4 of 24
Page 56 of 420
ATTACHMENT A
FY 2025 RECURRINQ EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Year 1 Year 2
Positions Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
Requested Requested FT PT Proposed Proposed FT PT
This request seeks additional funding to support the inclusion of an additional forty(40)cafes
currently in operation along public beachfront properties.Generally,this program aims to
enhance the quality of outdoor dining for the City's residents and visitors.The Cafe Index
provides valuable data to ensure that all assessed cafes align with the City's vision of being
Additional Funding Beachfront Cafe Performance Initiatives Presented by the $ 4,000 $ 4,000 $ 4,000 $ 4,000 cleaner,safer,more beautiful,and vibrant.It also ensures that these cafes are operated and
Assessments(Cafe Index) Sidewalk Cafe Index Administration maintained at the highest level of service and quality,fitting for a recognized world-class
international resort destination like the City.At the request of Public Works,these cafes to be
included will allow assessors to evaluate compliance with the City's standards outlined in the
outdoor dining concession program.This enhancement covers an additional 40 beachfront
cafe assessments at a rate of$100 for each assessment one time per year.
Annual grant in the amount of$25,000 to Pridelines,Inc.for Pridelines Miami Beach Project
SAFE(Safe Accommodations For Everyone)in view of the importance of this organization
and the public purposes served by this programming,as discussed and recommended by the
Public Safety and Neighborhood Quality of life Committee(PSNQLC)at the July 10,2024
Pridelines Miami Beach Project SAFE meeting.
Grant(One-Time) Grants&Contributions Fernandez $ 25,000 $ 25,000 $ 25,000 $ 25,000
-
This enhancement request would be budgeted in the Education Compact Fund and funded
through a transfer horn the General Fund.The City Commission subsequently adopted
Resolution No.2024-33181 on July 24,2024 accepting the recommendation of the
PSNQLC to include funding in the FY 2025 budget for this request.
FIRE
The demand levels for new construction inspections of high-rise and complex structures,which
requires an analyst to review the plans that are submitted,has increased.In addition,to
Presented by the assist with the new Code that requires new and existing buildings lacking the radio signal
Full-Time Fire Protection Analyst Position Fire Prevention Administration $ 81,000 $ 98,000 1.0 - $ - $ - - • strength of first responder and emergency radio frequencies to be augmented with an In-
Building Radio Enhancement System,also known as Bi-Directional Amplifiers(BDA's),an
additional full-time Fire Protection Analyst position is being requested by the Fire Prevention
Division of the Fire Department.
Currently,the Deputy Fire Chief of Operations is supervising seven(7)Division Chiefs and
five major programs,which has reached the limit of span of control and is hampering
efficiency.This includes overseeing Domestic Preparedness&Homeland Security and
managing the City of Miami Beach's Emergency Operations Center(EOC(,which was
previously supervised by an Emergency Management Director position that was eliminated
when these operations were transitioned over to the Fire Department.
Adding a full-time Emergency Management Fire Division Chief is crucial to effectively
managing these programs,ensuring comprehensive oversight,and maintaining high
Full-Time Emergency Management Fire Public Safety and Presented by the
Division Chief Position Emergency Preparedness Administration $ 247,000 $ 301,000 1.0 $ 47,000 $ 47,000 operational standards across all departments that will lead to continuity and improved service
delivery and enhanced disaster management capabilities.This position will oversee and
manage the City of Miami Beach Emergency Operations Center(EOC),disaster
preparedness,recovery,and mitigation efforts citywide,as well as response of the Special
Operations Teams,Marine Operations,SWAT Medics,the Florida FEMA Urban Search and
Rescue Team,and FEMA reimbursement programs.
At the July 12,2024 Finance and Economic Resiliency Committee(FERC)Budget Briefing,
the FERC recommended that funding be allocated to allow for the reclassification of an
existing position within the Fire Department to fulfill this need in the FY 2025 budget.
Page 5 of 24
Page 57 of 420
ATTACHMENT A
FY 2025 RECURRING EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Posers Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
• •uested R •nested FT PT P •••sad Pro.•sed FT PT
HOUSING&COMMUNITY SERVICES
On July 26,2023,the Mayor and City Commission approved the one-time reallocation of
$100,000 of unexpended FY 2023 funds originally allocated to the Camillus House Lazarus
Program to Camillus House Health Concern,through Resolution No.2023-32693.Camillus
House Health Concern provides specialized medical outreach to persons experiencing
Camillus House Health Concern Homeless Outreach Presented by the homelessness.On October 20,2023,the City executed a services agreement with Camillus
Initiative Services Administration $ 100,000 $ 100,000 $ 100,000 $ 100,000 Health Concern for specialized medical outreach to persons experiencing homelessness.The
vendor conducts weekly visits to persons identified by the Homeless Outreach Services team
and provides a variety of medical services,which have resulted in positive engagements.
The program is currently funded as a pilot and the Department recommends renewing the
program agreement.
The Miami Beach Police Department recently negotiated an agreement for body-worn
Body Cameras for Homeless Program Homeless Outreach Presented by the $ 38 000 $ 38,000 $ 38,000 $ 38,000 cameras and ancillary equipment.The Homeless Outreach Division is in need of three(3(
Operations Services Administration body worn cameras to be utilized while transporting persons experiencing homelessness in
City vehicles.
Additional funding for UNIDAD for the operations of the North Beach Senior Center and
Additional Funding-UNIDAD Multiple Programs Fernandez $ 50,000 $ 50,000 - - $ 50,000 $ 50,000 - - programming as approved by the Mayor and City Commission at the September 16,2024
City Commission meeting.
HUMAN RESOURCES
This request is for a full-time Human Resources Records Technician position that will be
Full-Time Human Resources Records Presented by the responsible for managing a records program for the Human Resources Department,including
Administration $ 76,000 $ 91,000 1.0 - $ 76,000 $ 91,000 1.0 the retention,storage and maintenance of records,and development of records management
Technician Position Administration procedures to ensure that the Human Resources Department keeps current with state laws
governing public records.
MARKETING&COMMUNICATIONS
In recent years,as social media has become more popular and a larger part of most
people's daily lives,the demand for more real-time,on-the-go digital content has grown
substantially.The Office of Marketing and Communications currently has one(1(position
managing eight(5)accounts across four(4)channels(City Facebook,City Twitter,City
Full Time Digital Media Specialist Presented by the
Administration $ 77,000 $ 93,000 1.0 $ $ Instagram,City Manager Twitter,and City Linkedln(.As the demand for different types of
Position Administration social media content continues to rapidly increase,this position being requested is to ensure
that the Office of Marketing and Communications is able to produce more successful and
engaging content across all of the City's government channels and keep up with the addition
of new social media platforms.
MAYOR&COMMISSION
This request is to allocate funding in the Office of the Mayor and City Commission's annual
operating budget to enable each Elected Official to have the ability to incur up to$15,000
in expenses associated with attending various educational conferences and seminars,and
other civic,non-profit,and community events to carry out their public duties,including the
Funding for Conferences,Civic,Non- purchase of tickets,conference registration fees,and travel expenditures,as adopted by the
Profit,and Community Events forElected Multiple Programs Bhatt&Fernandez $ 105,000 $ 105,000 $ 75,000 $ 75,000 City Commission on July 24,2024,through Resolution No.2024-33200.
Officials
At the September 16,2024 City Commission meeting,the Mayor and City Commission
approved that the total allocation of$105,000 that was adopted through Resolution No.
2024-33200 be reduced by$30,000 to$75,000.
Page 6 of 24
Page 58 of 420
ATTACHMENT A
FY 2025 RESURRING EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 4 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impart Impact Impact Description
' Re•uested •-•uestad FT PT Pro•osed Pro••sod FT PT
PARKS&RECREATION
Due to the increasing growth of the City's parks system and its users,the impact to its existing
aging infrastructure is significant.This enhancement request is to increase the Parks and
Additional Funding-Playground and Presented by the Recreation Deportment's annual allocation from$357,000 to$857,000 for ongoing
Park Facilities $ 500,000 $ 500,000 $ $ and ark facility improvements,which will allow the Parks and Recreation
Facilities Improvements Administration playground P y P
Department to fund facility and amenity improvement needs on a recurring basis instead of
requiring dedicated capital funding for smaller essential projects when needed.
Based on the need for increased public safety presence throughout the City,the addition of
four(4)full-time Park Ranger positions and one(1)full-time Park Ranger Assistant Manager
Full-Time Park Ranger(5)Positions Park Ranger Program Presented by the $ 435,000 $ 462,000 5.0 $ $ position is being requested to provide coverage on the beachwalk.These positions would be
Administration assigned to the north end of the City,covering the beachwalk from 46th Street to 87th
Terrace,as well as enhance coverage along Beach View Park,Allison Pork,Bandshell Park,
Altos Del Mar Park,and North Beach Oceanside Park.
As Parks services and demand continues to grow and in response to the Resident Survey
results pertaining to deanliness,the requests for the rapid delivery of services and turnaround
Full Time Municipal Service Worker
Presented by the
(MSW)II Positions(7)for the Parks Park Facilities $ 391,000 $ 470,000 7.0 $ 224,000 $ 269,000 4.0 times has increased.This enhancement is to facilitate this through the request of additional full
Administration time Municipal Service Worker II(MSW II)positions for the north and south ends of the City.
Division These positions would provide litter control services,cleaning in the parks,and other parks
services citywide.
As Parks services and demand continues to grow,the demand for the rapid delivery of
full Time Trades Worker I Positions(2) Presented by the
for the Parks Division Park Facilities Administration $ 140,000 $ 168,000 2.0 $ $ services and turnaround times increases.This enhancement request for two(2)additional full-
- ime Trades Worker I positions is to assist in expediting parks repairs throughout the City.
As Parks services and demand continues to grow,the demand for service quality increases.
Full Time Operations Supervisor Positions Presented by he This enhancement request for two(2)additional full-time Operations Supervisor positions is to
Park Facilities $ 155,000 $ 190,000 2.0 $ $ enhance oversight of parks services.The positions being requested will be responsible for
(2)for the Parks Division Administration overseeing landscape contracts and conducting inspections,as well as directing existing staff
for north end operations.
Full-Time Park Inspector Positions(2)for Presented by the As Parks services and demand continues to grow,the demand for service quality increases.
the Parks Division Park Facilities Administration $ 125,000 $ 152,000 2.0 $ $ This enhancement request for Iwo(2)full-time Park Inspector positions is to provide continuous
daily inspections of all park facilities throughout the City.
This request is for the Parks and Recreation Department to contract out pressure washing
Contracted Pressure Washing Services Presented by the $ 455,000 $ 455,000 - - $ - $ services for all park facilities thus allowing existing positions that currently perform these
for All Parks Park Facilities Administration duties to focus on other park maintenance responsibilities such as beautification,litter control,
and other projects.
Currently,the Parks and Recreation Department does not have an established preventative
maintenance plan for the Ciy's pool pump rooms and equipment at each aquatic facility.
Preventative Maintenance for Aquatic Presented by the 120,000 $ 120,000 - - $ 120,000 $ 120,000 - This request is for the establishment of a preventative maintenance plan.Having dedicated
Facilities Pool Programs Administration $ funding for this plan will support troubleshooting and diagnostics,while providing essential
repairs,which will decrease the need for emergency repairs and allow the aquatics division
to properly plan and budget for any equipment replacements over time.
Page 7 of 24
Page 59 of 420
ATTACHMENT A
FY 2025 RECURRING EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
Requested Requested FT PT Proposed Proposed FT PT
Through this enhancement,the Parks and Recreation Department can provide participants
with dedicated school bus routes,which operate Monday through Friday.The primary issue
currently being faced is the persistent difficulty in securing and retaining qualified bus drivers
Contracted Bus Services for After-School Presented by the with the necessary Commercial Driver's Licenses(CDLs).The shortage of skilled personnel has
Program Pick-ups Child Care Administration $ 175,000 $ 175,000 - $ 175,000 $ 175,000 - - reached a critical point,threatening the consistent provision of transportation services for our
participants.Additionally,the frequency of employee callouts has further exacerbated staffing
challenges.These unforeseen absences strain our existing workforce and compromise the
reliability of our school bus route,impacting the punctuality and safely of our participant
commute to our after-school programs.
The Barbara Medina Ice Rink at the Scott Rakow Youth Center is open 7 days a week and is
busiest on weekends.Currently,there are two Ice Rink Technicians on staff.On several
occasions,the ice rink has been closed because there is no Ice Rink Technician available.
Full-time Municipal Service Worker III Ice Rink Maintenance Presented by the $ 62,000 $ 76,000 1.0 $ $ The presence of another position is needed at all times to manage equipment and to ensure
Position for Ice Rink and Park Facilities Administration the safety of the ice rink to the public.The addition of a full-time Municipal Service Worker III
position will help cover gaps in coverage and allow additional ice sessions to open to the
public without interruption,as well as assist with facility and park maintenance
responsibilities.
This request is to allocate funding for signage,as well as dog waste disposal dispensers and
Dog Beach Access Program Expansion Multiple Programs Suarez $ 10,000 $ 10,000 - $ - $ - bags,for the expansion of the Dog Beach Access Program to two additional locations,as
discussed and recommended by the Finance and Economic Resiliency Committee IFERC(at
its June 28,2024 meeting.
PLANNING
Presented by the Full-time Principal Planner Position to proactively engage in both the update and maintenance
Full-Time Principal Planner Position Land Use Boards Administration $ 118,000 $ 143,000 1.0 - $ - $ - - - of the historic properties database as well as field inspections of over 2,500 buildings in 15
historic districts.
POLICE
Funding for the employment of two(2)Criminologist Technicians in the Miami-Dade County
Miami-Dade County Crime lab Crime Lab for the purpose of processing marijuana and other illegal controlled substances,as
Reimbursement for Dedicated Staffing General Investigations Meiner Suarez $ 200,000 $ 210,000 $ 200,000 $ 210,000 discussed and adopted by the City Commission on January 31,2024,through Resolution
2024-32900.
As discussed by the Mayor and Commission,the importance of public safely and community
well-being must be a priority.The enhancement of personnel in the areas of traffic
enforcement,marine patrol,narcotics investigations,and the beachwalk area directly aligns
Presented by the with these priorities.A strengthened police force in these specialized units will not only
DUI/Traffic Enforcement Unit Multiple Programs Administration $ 2,579,000 $ 2,272,000 12.0 - $ - $ - - - address current challenges but also contribute to a safer and more secure environment for our
constituents.
This request is for the addition of two(2)sworn full-time Sergeant and ten(10)sworn full-time
Police Officer positions.
Page 8 of 24
Page 60 of 420
ATTACHMENT A
FY 2025 RECURRING EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
Requested Requested FT PT Proposed Proposed FT PT
As discussed by the Mayor and Commission,the importance of public safety and community
wellbeing must be a priority.The enhancement of personnel in the areas of traffic
enforcement,marine patrol,narcotics investigations,and the beachwalk area directly aligns
with these priorities.A strengthened police force in these specialized units will not only
Presented by the address current challenges but also contribute to a safer and more secure environment for our
ATV/Beachwalk Squad Multiple Programs $ 1,290,000 $ 1,138,000 6.0 • $ - $ - - - constituents since currently there is no dedicated beach policing resources.Having these
Administration dedicated positions funded will allow us to create a beach police squad to patrol our
beaches.
This request is for the addition of one(1)sworn full-time Sergeant and five(5)sworn full-time
Police Officer positions.
As discussed by the Mayor and Commission,the importance of public safety and community
well-being must be a priority.The enhancement of personnel in the areas of traffic
enforcement,marine patrol,narcotics investigations,and the beachwalk area directly aligns
Presented by the with these priorities.A strengthened police force in these specialized units will not only
Strategic Investigation Unit Multiple Programs Administration $ 1,290,000 $ 1,138,000 6.0 - $ - $ - - address current challenges but also contribute to a safer and more secure environment for our
constituents.
This request is for the addition of one(1)sworn full-time Sergeant and five(5)sworn full-time
Police Officer positions.
As discussed by the Mayor and Commission,the importance of public safety and community
well-being must be priority.The enhancement of personnel in the areas of traffic enforcement,
marine patrol,narcotics investigations,and the Beach Walk area directly aligns with these
by the priorities.A strengthened police force in these specialized units will not only address current
Additional PositionsPresented
-Marine Patrol Unit Multiple Programs m bt th $ 290,000 $ 1,138,000 6.0 $ $ challenges but also contribute to a safer and more secure environment for our constituents.
Ad
This request is for the addition of one(1)sworn full-time Sergeant and five(5)sworn full-time
Police Officer positions to enhance the existing one(1)sworn full-time Sergeant and six(6)
full-time sworn Police Officers in the Marine Patrol Unit,
This enhancement request is being submitted to address the increased need to hire full time
Temporary Staffing Administration Presented by the $ 200,000 $ 200,000 - - $ - $ support staff for clerical type work in the Police Department's different divisions.From time to
Administration time specific tasks need to be completed and these temp employees would fill that need in
lieu of requesting of additional full-time derical positions.
This enhancement request is being submitted to allocate funding in the Miami Beach Police
Department's(MBPD)budget for a consultant to provide critical incident stress debriefing to
any Miami Beach Police Department Police Officer or employee when such Police Officer or
Presented by the employee requires such psychological debriefing after a critical incident.Currently,these
Peer SupportConsultant Training Unit Administration $ 40,000 $ 40,000 $ $ services are being performed by an existing employee that will be leaving at the end of this
year.As a result,the MBPD wants to ensure that someone can continue to consult for mental
health related needs,when needed.The consultant would only get paid when services are
provided.
Page 9 of 24
Page 61 of 420
ATTACHMENT A
FY 2025 RECURRING EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
Requested Requested FT PT Proposed Proposed FT PT
Crypto tracing software subscription is essential.The annual fee for this is$30,000.The first
year of this software was free.Financial crimes involving crypto currency will only grow in
the future.This is the only tool we currently have to investigate crypto currency crimes.It has
the
to
victim
ere
the
lockchain
anyw
e the
Cryptocurrency Tracing Software License General Investigations Presented by the $ 30,000 $ 30,000 - - $ - $ sent.Currently oweehwa a case whe ehthe victim lnsuffebed an account
takeover,where 3 funds are
AdministrationY
million dollars were stolen.Also as of this date,all the victim funds have been traced and so
far 1.2 million of the funds have been frozen.Without this tool,we can not investigate crypto
currency cases.
The addition of two(2)full-time Detention Officer in the Police Deportment will aid Police
Officers from being pulled from patrol activities in order to conduct jail and/or transport
duties.Currently,the Police Department has eight(8)full-time Detention Officer positions
Full-Time Detention Officer Positions(2) Multiple Programs Bhatt $ 344,000 $ 236,000 2.0 - $ 344,000 $ 236,000 2.0 - budgeted.These additional positions will allow for the Police Department to be able to staff
three(3)Detention Officers per shift with an additional position in order to improve
operational effectiveness,as discussed and recommended by the Finance and Economic
Resiliency Committee(FERC(at the July 12,2024 FERC Budget Briefing.
This request for four(4)additional non-sworn full-time Real Time Crime Specialist positions
will increase the operational hours of the Real Time Intelligence Center(RTIC).The current
staffing level,which includes two full-time positions,provides for one shift,from 11 am to 7
pm.This enhancement will extend operations to two shifts,from 6 am to 4 pm and 3 pm to 1
am,7 days a week.In addition,this increased staffing level will allow for up to 24-hour
Additional Full-Time Non-Sworn
coverage during high-impact periods.
Positions(4)for Real Time Intelligence General Investigations Meiner&Suarez $ 325,000 $ 382,000 4.0 - $ 325,000 $ 382,000 4.0
Center This request is being submitted by the Police Department for consideration in the FY 2025
budget based on direction horn the City Commission at the January 31,2024 City
Commission meeting,through Resolution No.2024-32894,as well as discussed and
recommended by the Finance and Economic Resiliency Committee(FERC)at its May 24,
2024 meeting.
This enhancement results in the expansion of the Miami Beach Police Department's drone
fleet from ten(10)to fifteen(15)aircraft,allowing the Police Department to provide
Presented by the additional coverage for pre-planned and emergency response events.This enhanced
Drone Fleet Expansion Technical Services Unit Administration $ 60,000 $ 60,000 - - $ • $ - - - capability provides stability and redundancy to the existing drone fleet,and allows additional
pilots to be issued their own aircraft.Expanding the pilot cadre allows for an increase in on-
duty drone availability as well as additional resources that can be called-in for special events
and emergencies.
Over the past several years the Police Department's budget has been steadily increasing and
with its growth comes an increase in administrative duties.In addition,the Police department
Presented by the assumed management of contracted securityguard services responsibilities for the entire CityFull Time Office Associate IV Position Administration Administration $ 62,000 $ 76,000 1.0 $ $ with no additional administrative support.For the Financial Management Unit to function
efficiently and effectively,the deportment is requesting a hull-time Office Associate IV position
to help alleviate the increase workload of the unit.
Page 10 of 24
Page 62 of 420
ATTACHMENT A
FY 2025 RECURRING EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
Requested Requested FT PT Proposed Proposed FT PT
This request is for two 12)additional sworn Police Officer positions based on the Mayor and
City Commission's recommendation during the FY 2022 budget development process that the
incremental revenues from the Smith&Wollensky lease approved by voter referendum in
November 2021 be earmarked for additional sworn Police Officer positions.
Additional Sworn Full-Time Police Presented by the
Officer(2)Positions from Additional Multiple Programs $ 420,000 $ 366,000 2.0 - $ - $
Smith&WollenskyLease Revenues Administration Two 121 sworn Police Officer positions were added in FY 2022 and two(2)more were
added in FY 2023.Revenues based on the approved lease are projected to increase
incrementally from FY 2022 until FY 2025,totaling approximately$1.1 million,providing
funding for up to a total of six(6)sworn Police Officers.As such,this request is for the
remaining two(2)sworn Police Officer positions.
This request is to allocate dedicated funding in the Miami Beach Police Department's annual
budget for LGBTO outreach initiatives,comprised of educational and promotional items,
trainings and conferences,personnel,hospitality,and community events and programs,as
discussed and recommended by the Finance and Economic Resiliency Committee(FERC)at
its June 28,2024 meeting.This request was presented at the luly 12_2024 FERC Budget
Miami Beach Police Department(MBPD) Bhatt,Dominguez, Briefing as recommended The City Commission subsequently adopted Resolution No.2024-
LGBTOOutreach Initiatives Multiple Programs Fernandez,&Magazine $ 54,000 $ 58,000 $ 54,000 $ 54,000 33195 on July 24,2024 accepting the recommendation of the FERC to include funding in
the FY 2025 budget for this request.
It is,however,recommended by the Administration that the annual allocation recommended
by the FERC remain the same due to potential fluctuations in annual property values and
other General Fund revenues that are impacted by economic and market conditions.
PUBLIC WORKS-GENERAL FUND
Enhanced lighting systems ore designed to enhance public safety through the provision of
Street Light fixtures,Poles,and Bollard Street Lighting Presented by the well-illuminated streets and public areas.Increased visibility plays a crucial role in creating a
Improvement resent Administration $ 653,000 $ 653,000 $ $ safer environment for pedestrians,cyclists,and motorists,thereby lowering the likelihood of
Replacements
Paccidents and bolstering overall security measures.Following the post-pandemic scenario,
there has been a notable surge in the prices of parts and materials,
The Street Lighting Division of the Public Works Department is responsible for the
maintenance and repair of all street lights and park lights within the City of Miami Beach.On
average,approximately 1,020 service requests are handled annually.The addition of these
Full-Time Field Supervisor, Street Lighting Presented by the three 13)full-time positions will enhance service standards and improve response times for
Street Light Technician II,and $ 351,000 $ 255,000 3.0 $ $ addressingstreet light outages and critical safetyconcerns throughout the City.
Street Light Technician I Position Management Administration9 9 9
Note,the projected cost in Year 1 for these positions includes approximately$145,000 in
one-time equipment needed.
Page 11 of 24
Page 63 of 420
ATTACHMENT A
FY 2025 RECURRING EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
Requested Requested FT PT Proposed Proposed FT PT
During the FY 2024 budget process,the concept and idea of Area Managers with a distinct
focus on specific geographic areas of the City was raised for consideration,which the City
Commission did not proceed with at that time.This request is being revisited and concept
proposed to be implemented as part of the FY 2025 budget.
The Administration's recommendation is comprised of one(1)full-time Area Manager and
two(2)part-time Cleanliness Assessors that will conduct four(4)assessments per block per
Area Managers Administration Fernandez $ 325,000 $ 297,000 3.0 - $ 325,000 $ 297,000 3.0 - year,which amounts to a total of approximately 9,600 block assessments per year
throughout North,Middle,and South Beach.This option con yield between 128-160 hours
weekly of block condition assessments(observations)as compared to 21-24 hours for three
area managers weekly.That's 32-40 four-hour shifts per week with one car available.
At the July 12,2024 Finance and Economic Resiliency Committee(FERC)Budget Briefing,
the FERC recommended that the original request of three(3)full-time Area Managers be
recommended for funding commencing in the FY 2025 budget.
TOURISM&CULTURE
Joint efforts are being led through a partnership between the Miami-Dade County Film Office,
the Greater Miami Convention and Visitors Bureau(GMCVB),and the City of Miami Beach
Tourism and Culture Department to promote and incentivize film productions to return to the
Additional Funding-Film Incentive Film Production& Presented by the
Program Incentive Administration $ 33,000 $ 33,000 $ 33,000 $ 33,000 South Florida area.Prospective filmmakers can combine the City's film incentive with the
County's new film incentive,aiding our goal of attracting film production to South Florida,
and Miami Beach specifically.As a result,this request is to increase funding for the Film
Incentive Program from$67,000 to$100,000.
This request is to increase the annual contribution to the Normandy Fountain Business
Additional Funding-Normandy Association by$30,000 from the current amount budgeted of$60,000 to$90,000
Fountain Business Association Grants&Contributions Bhatt $ 30,000 $ 30,000 $ 30,000 $ 30,000 commencing in FY 2025 to be used for Normandy Fountain Programming,as discussed and
recommended by the Finance and Economic Resiliency Committee(FERC)at the July 12,
2024 FERC Budget Briefing.
This request is to set aside funding in the FY 2025 budget to potentially increase the City's
current annual contribution of$500,000 to Miami New Drama,Inc.per the current
management agreement by up to$220,000 for a total amount of up to$720,000 for the
management,maintenance,and promotion of the Colony Theatre,subject to approval and
execution of an amended management agreement between the City and Miami New Drama,
Additional Funding-Miami New Drama Inc.,as discussed and recommended by the Finance and Economic Resiliency Committee
Management Agreement Colony Theatre Bhalt $ 220,000 $ 220,000 - - $ 200,000 $ 200,000 (FERC)at the July 12,2024 FERC Budget Briefing.
The increase in the annual allocation of up to$220,000 for Miami New Drama,Inc.that
was originally discussed and recommended by the FERC at the July 12,2024 Budget
Briefing was reduced by$20,000 to$200,000 as approved by the Mayor and City
Commission at the September 16,2024 Commission meeting.
Page 12 of 24
Page 64 of 420
ATTACHMENT A
FY 2025 RECURRING EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
Re•uested Re•uested FT PT Pro•osed Pro•osed FT PT
TRANSPORTATION&MOBILITY MEi N
50%operating subsidy for a Cross-Bay Water Taxi service with two l2I vessels operating at
30-minute headways to provide an alternative mode of transportation for residents,visitors,
Partial Operating Subsidy for Cross-Bay Traffic Operations Presented by the $ 1 200,000 $ 1,200,000 $ $ and the workforce between the City of Miami Beach and the City of Miami.
Water Taxi Service Administration
This request would be budgeted in the Transportation and Mobility Special Revenue Fund
and funded through a transfer from the General Fund.
Estimated Internal Services Impact $ 363,000 $ 461,000 $ 82,000 $ 127,000
TOTAL GENERAL FUND $ 26,093,000 $ 25,931,000 78.0 1.0 $ 5,194,000 $ 5,684,000 16.0 1.0
$ 7,670,000 $ 7,670,000 - - $ - $ - - - Enhancements to Comply with City Policies
15,044,000 14,925,000 61.0 1.0 3,064,000 3,567,000 6.0 1.0 Enhancements Requested by City Administration
3,016,000 2,875,000 17.0 - 2,048,000 1,990,000 10.0 - Enhancements Originating from City Commission/Commission Committees
363,000 461,000 82,000 127,000
$ 26,093,000 $ 25,931,000 78.0 1.0 $ 5,194,000 $ 5,684,000 16.0 1.0
Page 13 of 24
Page 65 of 420
ATTACHMENT A
FY 2025 RECUXRIN0 EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
Re•uested Re•uested FT PT Pro••sed Pro•osed FT PT
RESORT TAX FUND
FACILITIES&FLEET MANAGEMENT :
Holiday lighting represents a significant attraction for both residents and visitors of the City of
Miami Beach.Each year the Facilities Management Division of the Facilities and Fleet
Management Department receives numerous new requests to expand the number of displays
and locations throughout the City.
Presented by the
Additional Funding-Holiday Lighting Holiday Decorations $ 250,000 $ 250,000 - - $ $ -
Administration Currently,there is$700,000 budgeted for this purpose.However,due to the increased
demand for new and additional holiday lights and unforeseen repairs required by inclement
weather additional funding is needed.These additional funds are being requested to
accommodate the new and additional holiday lights requests being received and ensure that
the existing lights remain operational throughout the holiday season.
INSPECTOR GENERAL
The four(4)current Resort Tax Auditors are expected to complete 180 annual audits of the
more than 4,000 total accounts,which ore time-consuming to review.These audits are
currently reviewed by the Chief Auditor and/or the Deputy Chief Auditor,but their time
would be better spent supervising other Audit Division staff and their more complex
engagements.Therefore,this proposed Resort Tax Auditor II supervisory position would
review all completed Resort Tax audits and also perform some large and/or more complex
full-Time Resort Tax II(Supervisory) Presented by the Resort Tax audits.Although collections are the responsibility of the Finance Department and
Position Resort Tax Audits Administration $ 100,000 $ 121,000 1.0 $ $ other City departments,associated labor costs are typically significantly exceeded by the
related payments received from audited taxpayers.For example,$859,613.93 was
collected during FY 2018,$600,028.90 during FY 2019,$249,086.10 during FY 2020
(impacted by COVID-19),$772,112.07 during FY 2021,$754,788.73 during FY 2022,
and$1,128,977.94 during FY 2023.The Chief Auditor and/or Deputy Chief Auditor would
review/approve all audits completed by the Resort Tax Auditor II and also perform a
secondary review of any Resort Tax audits with assessments exceeding$10,000 to verify
their accuracy.
MARKETING&COMMUNICATIONS C.., -....,..,,._..
The City seeks to engage the services of a reputable strategic communications firm with
experience in managing large-scale events and mitigating potential crises to ensure the
Strategic Communications Firm for Presented by the safety,well-being,and positive reputation of the City during Spring Break.The firm will
Spring Break Administration Administration $ 25,000 $ 25,000 $ $ collaborate closely with senior City officials to develop strategies and messaging frameworks
aimed at effectively managing and mitigating crises while safeguarding the City's reputation
and maintaining public trust.After receiving quotes from four(4)vendors,the City received
the leading quote at a cost of$25,000,which is the amount being requested.
Page 14 of 24
Page 66 of 420
ATTACHMENT A
FY 2025 RECURRING EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
R-•uested .uested FT PT P •••sed Pro••sad FT PT
TOURISM&CULTURE
The City of Miami Beach was one of the first municipalities in South Florida to utilize drone
show displays for various City-sponsored events that currently include Fire on the 4th and
Additional Funding-Drone Show Temporary Art d
Presented by the OnStagel holiday programming.Although drone shows are a very environmentally friendly
$ 100,000 $ 100,000 $ $ •
Services Installations Administrationente -
alternative to fireworks displays,quality drone show displays can be fiscally challenging to
produce.This funding will help the Tourism and Culture Department enhance the existing
drone show display production(larger shows,multiple show sessions per event,etc.(based
on the feedback provided by residents for the existing drone show displays.
Estimated Internal Services Impact $ 10,000 $ 12,000 $ 3,000 $ 4,000
TOTAL RESORT TAX FUND $ 485,000 $ 508,000 1.0 - $ 3,000 $ 4,000 - -
$ - $ - - - $ - $ - - - Enhancements to Comply with City Policies
475,000 496,000 1.0 - - - - Enhancements Requested by City Administration
- - - - - - Enhancements Originating from City Commission/Commission Committees
10,000 12,000 3,000 4,000 Estimated Internal Services Impact
$ 485,000 $ 508,000 1.0 - $ 3,000 $ 4,000 - -
Page 15 of 24
Page 67 of 420
ATTACHMENT A
FY 2025 RECURRING EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
T Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
Re•uested Re•uested FT PT Pro•osed Pro••sea FT PT
INTERNAL SERVICES FUNDS
FACILITIES&FLEET MANAGEMENT
Adding a full-time Fleet Porter position to the Fleet Management Division of the Facilities and
Fleet Management Department is a strategic move to enhance operational efficiency and
service quality.This full-time position will streamline daily operations by managing routine
tasks like organizing the lot,moving vehicles,and managing vehicle keys,allowing skilled
Presented by the
Full-Time Fleet Porter Position Fleet Management Administration $ 56,000 $ 68,000 1.0 - $ - $ - - technicians to focus on more complex maintenance.This will also optimize staff time,
resulting in increased overall productivity and cost-effective maintenance practices.Further,
this position will ensure a consistently clean and well-maintained fleet,contributing to a
positive public image and professionalism,as well as bring flexibility to address emerging
needs promptly.
INFORMATION TECHNOLOGY .al"arm.
The full-time Cybersecurity Analyst will be primarily responsible for forensics and proactive
protection of the City's network and systems from cyber attacks.The Citycurrently pays for
Presented by the
Full-Time Cybersecurity Analyst Position Cybersecurity $ 119,000 $ 143,000 1.0 $ 119,000 $ 143,000 1.0 - professional services that augment the City's existing cybersecurity capabilities.This
Administration
additional full-time position would allow for more proactive internal capabilities and
increased responsiveness to address cyber incidents.
The full-time Business Intelligence Engineer position would be a cost savings measure to
convert one of Iwo existing contracted Business Intelligence Engineers to a City employee.
Full-Time Business Intelligence Engineer P The position is tasked with the development and maintenance of public safety and citywide
Position to Replace Current Contracted Process Improvement& Presented by the $ j81,000j $ (57,000) 1.0 $ (81,000) $ (57,000) 1.0 analytics and dashboards to support city functions and decision-making as part of the
Digitalization Administration Information Technology(IT)Department's analytics strategy.
Services
The conversion from contracted professional services to an in-house full-time position would
result in a projected cost savings for the IT Department.
This full-time position will provide administrative support to the Information Technology(IT)
Presented by the Department's Chief Information Officer(CIO),assist in maintaining customer service levels,
Full-Time Office Associate V Position Admin Support Administration $ 78,000 $ 93,000 1.0 $ - $ - - - and assist in legislative tasks.Currently,the IT Department does not have an administrative
support position,which creates an unsustainable burden on technical personnel and impacts
management's ability to effectively operate the department.
This full-time position being requested by the Information Technology Department is a
technical position that will be responsible for the maintenance,development,troubleshooting,
and repoir of City-owned enterprise systems.This position will assist the Planning Department
Full-Time Junior Systems Administrator Presented by the with the plonning,development,installation,configuration,maintenance,support,and
Admin Support Administration $ 86,000 $ 104,000 1.0 $ 86,000 $ 104,000 1.0
Position optimization of all technical infrastructure as required.
This request would be budgeted in the Information Technology Department,but would be
reimbursed from the Planning Department's Training and Technology Funds.
Page 16 of 24
Page 68 of 420
ATTACHMENT A
FY 2025 RECURRING EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
Re•uested Re•uested FT PT • •••sect Pro•osed FT PT
INSPECTOR GENERAL
This full-time position is needed due to the increased demand for audits,reviews,inspections
and investigations from the City Commission,City Administration,City
Presented by the departments/divisions,whistleblowers,Miami Beach citizens,etc.as well as the need to
Full-Time Internal Auditor Position Internal Audit Administration $ 108,000 $ 131,000 1.0 - $ - $ complete such required annual projects as the State Beachfront Management Agreement,
Cultural Arts Council,BD()review,and quarterly bank reconciliation reviews.An additional
Internal Auditor will better help the OIG accomplish its mission,identify areas in need of
corrective action,and to more quickly respond to all parties'requests for assistance.
This full-time position will primarily perform revenue-based audits of waste and roll-off
contractors related to their remittance of monthly fees to the City.Due to the hard work of the
current Sanitation Tax Auditor,the number of roll-off contractors to be audited has increased
from 10 to 26 over the most recent five years representing a 160.00%increase,which
cannot all be timely audited by current staff.Many recent audit assessments have exceeded
Presented by the $50,000 due to the City,with one current ouditee remitting$183,008 based on identified
Full-Time Sanitation Tax Auditor Position Internal Audit Administration $ 100,000 $ 121,000 1.0 - $ - $ - - - deficiencies.As a result of increased enforcement and the diligence of the current Sanitation
Tax Auditor,FY 2023 roll-off permit fees,exduding audit assessments and annual permit fee
revenues,increased by 36.46%from FY 2019.Unannounced field observations performed
by the current Sanitation Tax Auditor have also contributed to a 721.74%increase in issued
Notices of Violation by the Code Compliance Department during the same five-year period.
Therefore,the revenues collected due to the creation of this requested position is expected to
continue to significantly exceed the associated related labor costs.
HUMAN RESOURCES-MEDICAL&DENTAL
This request is for the addition of a full-time HR Benefits Analyst position that will play a vital
role in the strategic management of the City's employee benefits programs.The
Full-Time Senior HR Benefits Analyst Presented by the responsibilities of this position requested will,omong other things,indude serving as the
Position Benefits Administration $ 97,000 $ 116,000 1.0 $ $ project manager for enhanced programming for benefits modules in the City's payroll system,
overseeing and maintaining the benefits budgets,ensuring accurate tracking,reporting,and
forecasting of expenditures,and collaborating with the City's actuaries.
HUMAN RESOURCES•RISK MANAGEMENT
The Safety Officer for the City of Miami Beach ploys o crucial role in promoting and ensuring
a safe and healthy work environment for employees and residents.This full-time position
being requested will be responsible for developing,implementing,and overseeing safety
programs and policies to prevent accidents,injuries,and occupational hazards.The Safety
Presented by the Officer will also collaborate with various departments to conduct safety inspections,provide
Full-Time Safety Officer Position Risk Management $ 90,000 $ 111,000 1.0 - $ 90,000 $ 111,000 1.0 - training,and ensure compliance with local,state,and federal safety regulations.
Administration
This position previously existed and was eliminated as part of the FY 2021 budget.Further,
should this request be approved,the full cost of this position would be partially offset by a
$15,000 decrease in operating expenditures for contracted services that would be in-sourced
and provided by this position.
TOTAL INTERNAL SERVICES FUNDS $ 653,000 $ 830,000 9.0 - $ 214,000 $ 301,000 4.0 -
$ $ - - - $ - $ - - Enhancements to Comply with City Policies
653,000 830,000 9.0 - 214,000 301,000 4.0 - Enhancements Requested by City Administration
- Enhancements Originating from City Commission/Commission Committees
$ 653,000 $ 830,000 9.0 - $ 214,000 $ 301,000 4.0 -
Page 17 of 24
Page 69 of 420
ATTACHMENT A
FY 2025 RECURRING EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
Re•uested Re•uested FT PT P ••coed Pro•osed FT PT
ENTERPRISE FUNDS
MIAMI BEACH CONVENTION CENTER-CONTRACTOR 1 .
Despite the Miami Beach Convention Center's vast property spanning approximately 1.4
million square feet of space and roughly 10 acres of open space which includes both indoor
and outdoor spaces with complex plumbing systems,there is currently only one full-time
Convention Center Presented by the Plumber position.The Convention Center has encountered numerous leaks and plumbing
Full-Time Plumber Position Contractor Administration $ 51,000 $ 55,000 $ 51,000 $ 55,000 g necessitatingprovidesupport emergencies, for an external vendor to be hired to su art with'obs to
promptly address issues and minimize damage.This request is for an additional full-time
Plumber position to be added to meet the day-to-day demands of operations to properly
service the Convention Center facility.
Beyond routine maintenance of several systems and services that are provided by different
vendors,the four existing HVAC Mechanic positions play a crucial role in emergency
response,energy efficiency,compliance,and collaboration with various departments
operating in the Convention Center facility.
Full-Time HVAC Mechanic Position Convention Center Presented by the $ 59,000 $ 64,000 - - $ - $ - -
Contractor Administration This request for an additional HVAC Mechanic position is needed based on the current needs
of the Convention Center facility,which will reduce the need for the utilization of external
vendors for certain tasks and/or projects.In addition,this additional position will significantly
improve the overall experience for event attendees by ensuring the longevity and reliobility of
the existing climate control systems in the facility.
Sustainability is a key industry topic and an important factor for the Convention Center
facility to keep a competitive advantage.Currently,sustainability efforts for the Convention
Center are shared amongst different individuals.
Full-Time Sustainability Coordinator Convention Center Presented by the $ 94,000 $ 98,000 $ $ This request is for a full-time Sustainability Coordinator position which would oversee Waste
Position Contractor Administration Management and recyding contracts,implement waste reduction policies for the facility,
track scope 1,2,and 3 Green House Gas emissions,and work towards climate goals.In
addition,this position would also assist in the implementation of climate action initiatives in
coordination with the City of Miami Beach's Environment and Sustainability Department and
Miami-Dade County's resiliency programs.
This request is for an additional full-time Information Technology jITI position to ensure that
the existing IT Department's goals and objectives align with the organization's broader
innovation and excellence goals and objectives.Currently,there is only one full-time IT
position.This additional position will play a pivotal role in ensuring the smooth functioning of
Full-Time Information Technology(IT) Convention Center Presented by the $ 84,000 $ 88,000 $ $ the existing information technology infrastructure,which would include system deployment
System Analyst Position Contractor Administration and troubleshooting,installing,configuring,and troubleshooting computer systems,including
servers,workstations,and peripherals.In addition,this position would provide digital
signage network support for the digital marketing and venue partners in maintaining and
troubleshooting the campus digital signage network which consists of more than 90 digital
displays.
Page 18 of 24
Page 70 of 420
ATTACHMENT A
FY 2025 RECURRING EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
Requested Requested FT PT Proposed Proposed FT PT
The Miami Beach Convention Center is a vital hub for events and activities,showcasing the
City's reputation for excellence and hospitality.To maintain high standards and ensure the
safely and satisfaction of its visitors,this request for the establishment of a comprehensive
preventive maintenance program for the Miami Beach Convention Center's parking decks.
Roof Deck Comprehensive Preventive Convention Center Presented by the $ 50,000 $ 58,000 $ $
Maintenance Program Contractor Administration This request will provide for monthly inspections of the parking deck surface to be conducted
for cracks,wear,or damage;quarterly cleaning of the parking levels to remove oil,debris,
and other contaminants;mitigate roof leaks to prevent further damage;and maintain parking
area lighting and safety features regularly.This will aid in avoiding costly repairs and
potential structural damage and minimize disruptions to events and operations.
MIAMI BEACH CONVENTION CENTER-CITY
This request is to allocate funding to transition the management of Pride Park from OVG360,
which is the operator also responsible for managing the Miami Beach Convention Center,to
the Parks and Recreation Department to prioritize the recreational uses of the park for the
Pride Park Management and Operations Multiple Programs Suarez $ 270,000 $ 270,000 - - $ 270,000 $ 270,000 - - benefit of residents as approved by the Mayor and City Commission at the first public
hearing on September 16,2024.This request will increase the amount budgeted from
$206,000 to$476,000 to allow for the Parks and Recreation Department to manage and
operate Pride Park.
PUBLIC WORKS•SANITATION
This request aims to increase funding in the Sanitation Fund to support an enhanced level of
service for routine and emergency cleanup across approximately 60 miles of waterways
surrounding the City,which totals about 3,000 acres of canals,basins,and water passages,
as discussed and recommended by the Finance and Economic Resiliency Committee IFERCI
Additional Funding for Clean-up and Environmental Resources at its May 24,2024 meeting and adopted by the City Commission on June 26,2024,
Suarez $ 289,000 $ 289,000 $ 289,000 $ 289,000 through Resolution No.2024-33095.
Maintenance of the forCity's Waterways Management
The proposed service expansion includes the removal of organic materials and increasing
cleanup frequency to five days per week.This enhanced service level would raise the annual
costs from around$231,000 to$520,000 requiring on additional$289,000 annually to
support this service enhancement.
This request for one I1)full-time Municipal Service Worker IMSVVI III and four(4)full-time
MSW II positions is to establish a night crew dedicated to serving the Collins Avenue area.
Presented by the The assigned route for the Collins Avenue night crew will involve Collins Avenue from 5th to
Collins Avenue Night Crew Litter Control Presented
by thn $ 280,000 $ 340,000 5.0 $ $ 23rd Street and the Collins Park neighborhood,with services available seven days a week.
InAdminist addition to overseeing litter control and managing over 50 litter containers,the Collins
Avenue Night crew will be responsible for addressing code violations and responding to
police requests as needed.
Page 19 of 24
Page 71 of 420
ATTACHMENT A
FY 2025 RECURRING EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
Requested Requested FT PT Proposed Proposed FT PT
The operations of the Sanitation Division of the Public Works Deportment currently consists of
seven(7)pressure washing routes and a team of nine(9)dedicated staff members that follow
a structured 5-day work schedule.Coverage includes the Art Deco Cultural District(ADCD),
Mid Beach,and North Beach corridors during daytime hours ensuring prompt responses to a
variety of complaints and requests.
In order to enhance Sanitation services,this request is to add a total of twelve(12)full-time
positions(eleven Municipal Service Worker II and one Sanitation Operations Supervisor)in
Residential Area Sidewalk Pressure the Sanitation Division of the Public Works Department,along with several pieces of
Washing Program Litter Control Suarez $ 1544,000 $ 816,000 12.0 - $ 759,000 $ 423,000 6.0 - equipment needed(eleven F-150 pick-up trucks and one F-350 pick-up truck).These
additional positions will facilitate the expansion of the Sanitation Division's existing
operations to include dedicated residential sidewalk pressure washing services for multi-
family and single-family properties throughout the City,as discussed and recommended by
the Finance and Economic Resiliency Committee(FERC)at its May 24,2024 meeting and
adopted by the City Commission on June 26,2024,through Resolution No.2024-33110.
At the July 12,2024 Finance and Economic Resiliency Committee)FERC)Budget Briefing,
the FERC recommended that six(6)full-time positions be recommended for funding in the FY
2025 budget in order to begin this program.
UBLIC WORKS-SEWER
In response to the escalating responsibilities assigned to the Public Works Control Room,the
need for two(2)additional full-time positions,which ore proposed to be split-funded,has
Full-Time Infrastructure Support Operator
Presented by the _ emerged to effectively manage the tasks of the Control Room.The introduction of Smart City
(2)(Split-Funded- Control Room $ 39,000 $ 48,000 0.7 - $ - $ • Lighting and Supervisory Control and Data Acquisition(SCADA)systems for the sanitary
9 9 P ryq Y
Water/Sewer/Sloan Water) sewer,water facilities,and stormwater infrastructure has amplified the operational demands
placed on the Control Room,requiring a heightened level of responsiveness to stakeholders.
This full-time position,which is proposed to be split-funded,will assist the Finance Department
Full-Time Office Associate V Position for with UTB collections,as well as shut off's and turn on's.This position has been filled through
Presented by the
Finance Deportment(Split-Funded- UtilityBillings $ 22,000 $ 28,000 0.3 - $ 22,000 $ 28,000 0.3 • a temp service for the past seven(7)years.The department is requesting to covert the temp
Water/Sewer/Storm Water) Administration 22,000
into an internal City position which would allow for the collection of payments since
payment collection is not permitted to be done by temporary staff.
PUBLIC WORKS-STORM WATER
This full-timeth peositioncleanin is boeingfth requested in direct responsed to identifiedcontractor requirementsactvitiesto within
by the the Stormwater Division of the Public Works Department.The primary responsibilities indude
Full Time Stormwater Field Inspector I Stormwater System Presented
Position Inspection Administration $ 114,000 $ 80,000 1.0 $ $ • supervising g e stormwater system, ocument ng
P� mitigate flooding in low-lying areas,and ensuring the city's compliance with state and local
regulations pertaining to Biscayne Bay water quality.
The Stormwater Supervisor's responsibilities will be to supervise the annual cleaning of the
Stormwater System Presented by the
Full-Time Stormwater Supervisor Position Inspection Administration $ 110,000 $ 89,000 1.0 - $ $ stormwater system,document all stormwater activities,review plans for new construction,and
P� maintain that water quality levels ore in compliance with the City's Stormwater Master Plan.
Page 20 of 24
Page 72 of 420
ATTACHMENT A
FY 2025 RECURRING EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
Requested Requested FT PT Proposed Proposed FT PT
The Stormwater Division of the Public Works Department is responsible for overseeing the
operation of 48 pump stations throughout the City,with additional stations scheduled to
become operational within the next year.It is also responsible for conducting the cleaning
and inspection of 110 miles of stormwater pipes and over 7,800 stormwater structures and
Full Time Stormwater Operator D(2j Stormwater System Presented by the monitoring ongoing stormwater projects throughout the City.In addition,the Stormwater
Positions CleaningAdministration $ 174,000 $ 123,000 2.0 $ $ Division must manage challenges such as King Tide season,Hurricane season,and various
annual rain events,necessitating the presence of additional dedicated team members.The
primary responsibilities of the two(2)full-time Stormwater Operator D positions being
requested is to perform deaning of the stormwater system,which includes pump stations and
outfalls,making repairs to the system,and operating the City's voctor trucks and other heavy
equipment.
In response to the escalating responsibilities assigned to the Public Works Control Room,the
need for iwo(2)additional full-time positions,which are proposed to be split-funded,has
Full-Time Infrastructure Support Operator
(2) Slit-Funded- Control Room Presented by the $ 39,000 $ 48,000 0.7 $ $ emerged to effectively manage the tasks of the Control Room.The introduction of Smart CityPositions
( p Administration Lighting and Supervisory Control and Data Acquisition(SCADA)systems for the sanitary
Water/Sewer/Storm Water) sewer,water facilities,and stormwater infrastructure has amplified the operational demands
placed on the Control Room,requiring a heightened level of responsiveness to stakeholders.
The Stormwater Division of the Public Works Department is currently implementing a
proactive strategy outlined in accordance with Resolution No.2020-31161,which mandates
the standardization,maintenance,and replacement of submersible pumps by the Public
Stormwater Submersible Pump Stormwater System Presented by the $ 500,000 $ 500,000 - - $ • $ _ _ Works Deportment to mitigate flooding risks.By adhering to this Resolution and procuring the
Replacements Operations Administration necessary equipment,the Public Works Department ensures the operational readiness of our
stormwater system.The funding request will enable the department to enhance its operational
efficiency,effectively preventing street flooding and safeguarding public health and safely
during King Tide,hurricane,and tropical storm occurrences.
This full-time position,which is proposed to be split-funded,will assist the Finance Department
Full-Time Office Associate V Position for with UTB collections,as well as shut off's and turn on's.This position has been filled through
Finance Department(Split-Funded- Utility Billings Presented by he $ 23,000 $ 29,000 0.3 - $ 23,000 $ 29,000 0.3 - a temp service for the past seven(7)years.The department is requesting to covert the temp
Water/Sewer/Storm Water) Administration position into an internal City position which would allow for the collection of payments since
payment collection is not permitted to be done by temporary staff.
Page 21 of 24
Page 73 of 420
ATTACHMENT A
FY 2025 RECURRING EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
R-•nested Re•uested FT PT P •••sed P •••sad FT PT
PUBLIC WORKS•WATER
In response to the escalating responsibilities assigned to the Public Works Control Room,the
need for two(2)additional full-time positions,which are proposed to be split-funded,has
Full-Time Infrastructure Support Operator
Positions(2)(Split-Funded- Control Room Presented by the $ 39,000 $ 48,000 0.7 $ $ emerged to effectively manage the tasks of the Control Room.The introduction of Smart City
Administration Lighting and Supervisory Control and Data Acquisition ISCADA)systems for the sanitary
Water/Sewer/Storm Water) sewer,water facilities,and stormwater infrastructure has amplified the operational demands
placed on the Control Room,requiring a heightened level of responsiveness to stakeholders.
This full-time position,which is proposed to be split-funded,will assist the Finance Deportment
Full-Time Office Associate V Position for with UTB collections,as well as shut off's and turn on's.This position has been filled through
Presented by the
Finance Department(Split-Funded- UtilityBillings $ 22,000 $ 28,000 0.3 - $ 22,000 $ 28,000 0.3 - a temp service for the past seven(7)years.The department is requesting to covert the temp
Water/Sewer/Storm Water) positionAdministration 22,000y positionpayments into an internal City which would allow for the collection of a menh since
payment collection is not permitted to be done by temporary staff.
TOTAL ENTERPRISE FUNDS $ 3,803,000 $ 3,099,000 24.0 - $ 1,436,000 $ 1,122,000 7.0 •
$ - $ -
- - $ - $ - - - Enhancements to Comply with City Policies
1,700,000 1,724,000 12.0 - 118,000 140,000 1.0 • Enhancements Requested by City Administration
2,103,000 1,375,000 12.0 - 1,318,000 982,000 6.0 - Enhancements Originating from City Commission/Commission Committees
$ 3,803,000 $ 3,099,000 24.0 • $ 1,436,000 $ 1,122,000 7.0 -
Page 22 of 24
Page 74 of 420
ATTACHMENT A
FY 2025 RECUARLNG EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact --- Description
Re•uested Re•uested FT PT Pro•osed Pro•osed FT PT
SPECIAL REVENUE FUNDS
TRANSPORTATION&MOBILITY
This enhancement will allow the City to purchase six(6)bicycle/pedestrian counters and six
(6)solar powered electronic speed feedback signs to be strategically installed on the
beachwalk.Bicycle counting systems on the beachwalk will provide accurate,robust,and
discreet counting of cyclists and micro-mobility users,enabling the City to collect valuable
Beachwalk Bicycle Counter&Speed Presented by the data and the electronic speed feedback signs will be valuable in alerting cyclists to slow
Feedback Signs Program Traffic Operations Administration $ 175,000 $ 10,000 - $ 175,000 $ 10,000 down if they are exceeding a certain speed limit.Pedestrian safety along the beachwalk is a
9 a9 critical quality of life and safety issue for our residents and visitors.
The Administration estimates the costs of this enhancement at approximately$175,000 for
the purchase of the counters.Should the program continue the only recurring cost would be
$10,000 for the annual software subscription.
To better serve our community during major City events,this request is for an additional
allocation of$300,000 to enhance and expand transportation services.With a current
budget of$56,000,these improvements aim to provide a comprehensive and efficient
network by increasing the number and variety of shuttles and transportation during Memorial
Day Weekend($85K),Art Week j$125Kj,July 4th j$35Kj,New Year's Eve($15K),and the
Multi-modal Transportation Plans for Presented by the
Major Events Traffic Operations Administration $ 300,000 $ 300,000 $ 125,000 $ 125,000 Boat Show($40K).This will ensure greater coverage,reduce wait times,and enrich the user
experience,promoting our City as an accessible destination.
It is recommended that funding be allocated in the amount of$125,000 for Art Week to
enhance shuttles,induding Freebee and Haulover shuttles with extended service hours and
introduction of a water taxi.
The citywide trolley service currently operates at a reduced service level as compared to
normal(pre-pandemic)service level in terms of service hours and service frequency(15 hours
a days as compared to 18 hours per day and 20 minute service frequency as compared to
15 minutes pre-pandemic).Reduction in service frequency combined with reduced vehicle
Restoring Trolley Services to FY 2020 Presented by the capacity is resulting in extended passenger wait times.
Service Levels Traffic Operations Administration $ 2,900,000 $ 2,900,000 $ $
This enhancement seeks to restore FY 2020 service level for the citywide trolley service by
placing 4 more vehicles in service and expanding service hours to 18 hours a day.This will
significantly improve reliability of trolley service,provide higher capacity with more vehicles
in service and improve citywide mobility by removing single occupant vehicles.
Page 23 of 24
Page 75 of 420
ATTACHMENT A
FY 2025 RECURRING EXPENDITURE ENHANCEMENTS AND REDUCTIONS/EFFICIENCIES
Year 1 Year 2 Positions Year 1 Year 2 Positions
Enhancement/Reduction Program Sponsor Impact Impact Impact Impact Description
Requested Requested FT PT Proposed Proposed FT PT
This request is for the addition of a Bicycle-Pedestrian Coordinator,which will ensure the
Department's ability to deliver key pending bicycle-pedestrian projects and initiatives that are
stalled due to staff shortages,as well as address current bicycle-pedestrian safety and
accessibility issues throughout the City.This position will allow the Department to achieve the
Ciy's vision of becoming less car-centric and advance Strategic Plan goals to improve the
Full-time Bicycle-Pedestrian Coordinator Dominguez& walking and biking experience in order to effectuate mode shifts.This position will also help
Position Multiple Programs Fernandez $ 121,000 $ 147,000 1.0 - $ 121,000 $ 147,000 1.0 Transportationassigned the elevated workload amongthe Analysts assi ned to the Traffic
and Transit Divisions and will assist staff with overseeing bicycle-pedestrian projects,project
management,internal design,and other core duties and responsibilities,as discussed and
recommended by the Finance and Economic Resiliency Committee jFERCI at its April 19,
2024 meeting and adopted by the City Commission on May 15,2024,through Resolution
No.2024-33034.
Miami Beach Freebee On-DemandTo continue to improve the efficiency of the service and meet the needs of users,this request
Transit Services Traffic Operations Fernandez $ 168,000 $ 168,000 - - $ 168,000 $ 168,000 - - is to allocate funding for the addition of a third Freebee vehicle as approved by the Mayor
and City Commission at the September 16,2024 City Commission meeting.
TOTAL SPECIAL REVENUE FUNDS $ 3,664,000 $ 3,525,000 1.0 • $ 589,000 $ 450,000 1.0 -
$ - $ - - - $ - $ - - - Enhancements to Comply with City Policies
3,375,000 3,210,000 - - 300,000 135,000 - - Enhancements Requested by City Administration
289,000 315,000 1.0 - 289,000 315,000 1.0 - Enhancements Originating from City Commission/Commission Committees
$ 3,664,000 $ 3,525,000 1.0 - $ 589,000 $ 450,000 1.0 -
TOTAL ALL FUNDS $ 34,325,000 $ 33,420,000 113.0 1.0 $ 7,351,000 $ 7,430,000 28.0 1.0
$ 7,670,000 $ 7,670,000 - - $ - $ - - - Enhancements to Comply with City Policies
21,247,000 21,185,000 83.0 1.0 3,696,000 4,143,000 11.0 1.0 Enhancements Requested by City Administration
5,408,000 4,565,000 30.0 - 3,655,000 3,287,000 17.0 - Enhancements Originating from City Commission/Commission Committees
$ 34,325,000 $ 33,420,000 113.0 1.0 $ 7,351,000 $ 7,430,000 28.0 1.0
Page 24 of 24
Page 76 of 420