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Queen & King of the Court Miami Beach 2024 Sponsorship Agreement Docusign Envelope ID:57EBODB3-7120-4438-9949-BBA7940D536C SEP 2 6 2024 Z023 -32.7yy QUEEN & KING OF THE COURT MIAMI BEACH 2024 SPONSORSHIP AGREEMENT THIS AGREEMENT is made and entered into this 18 day of Sept 2024 by and between the City of Miami Beach, a Florida municipal corporation, with offices at 1700 Convention Center Drive, Miami Beach, FL 33139("CMB"), and Sportworx International B.V., a private limited company incorporated under the laws of the Netherlands, with offices at Herculesplein 25, 3584AA Utrecht, Netherlands ("Event Organizer"). WITNESSETH: WHEREAS, the CMB desires to sponsor the Queen & King of the Court Miami Beach 2024 (the "Event"), a special event take place primarily in Lummus Park spoil area between 5th and 7"'Streets(the"Event Site"), on Miami Beach, from Thursday, September 26, 2024 through Sunday, September 29, 2024, as more specifically set forth in Exhibit"C"attached hereto and incorporated herein by reference; and WHEREAS, Event Organizer shall produce, promote, and hold the Queen & King of the Court Miami Beach 2024: and WHEREAS, the Event Organizer applied for sponsorship funding through the FY 2024 Miami Beach Special Event Sponsorship Program designed to provide financial assistance to Miami Beach-based special events;and WHEREAS, on September 13, 2023, the Mayor and City Commission adopted Resolution 2023-32744 approving the special event sponsorship program funding for FY 2024 that included $258,000 for Queen & King of the Court Miami Beach 2024; and WHEREAS, the City's sponsorship funding for the Event is to be paid directly to Event Organizer, as more particularly set forth herein,to offset expenses for producing and presenting the Event. NOW, THEREFORE, in consideration of the mutual promises and covenants made herein, CMB and Event Organizer agree as follows: 1. Incorporation of Recitals.The above recitals are true and correct and are incorporated by reference herein. 2. Term. The Term of this Agreement will commence on the Effective Date set forth above and shall expire following the conclusion of the Event, and Event Organizer's completion of all of its obligations hereunder. 3. Event Production. Event Organizer is solely responsible for producing and promoting all aspects of the Event, securing private sponsors and vendors to participate in the Event. The parties hereby that the Event shall be known and promoted under the title of the " Queen & King of the Court Miami Beach 2024". Event Organizer is responsible for the production and operation of the Event and will provide the appropriate personnel to conduct the Event in a safe manner and in compliance with all applicable laws. The City is under no obligation to fund subsequent related events. 4. The Event. The term"Event"as used herein shall include the event designated above and as more particularly described in Exhibit"B." Any material change to the Event's schedule or scope must be submitted in writing by Event Organizer to the City. Event Organizer shall not have access to the Event Site outside of the City approved hours (including load-in and load-out hours) as specified in the Special Event Permit. City shall provide access and use of the Event Site to Event Organizer for the event's load in, activation, and load out dates. 5. Sponsorship Funding. Subject to Event Organizer's compliance with its obligations under this Agreement and an annual appropriation of funds at the City Commission's sole discretion, City shall provide Event Organizer with sponsorship funding for the purposes specified herein, in an amount not to exceed $258,000.00 for the 2024 Event;provided, however,that no more than 15 percent of the City's total sponsorship contribution may be disbursed in advance of the Event. All remaining cash contributions shall be made on a reimbursement basis to be paid in installments in the manner set forth below, and where applicable, conditioned upon submission of satisfactory invoices and other documentation substantiating third-party expenses paid by Event Organizer corresponding to the applicable installment as outlined below. Final payment shall also be conditioned upon Event Organizer's submission, and the City's acceptance, of the final report referenced in this Agreement as well as the additional conditions indicated below. i. Payment#1: Thirty-Eight Thousand Seven Hundred Dollars and No Cents($38,700.00)(approximately 15%of the fixed fee)to be paid upon the full execution of the Agreement. ii. Payment #2: Seventy-Seven Thousand Four Hundred Dollars and No Cents ($77,400.00) (which is approximately 30%of the fixed fee)to be issued upon receipt and approval of documentation satisfactory Docusign Envelope ID:57EBODB3-7120-4438-9949-BBA7940D536C to the City that the Event Organizer has incurred third-party expenses in an amount of at least$116,100 in the aggregate. iii. Payment #3: Seventy-Seven Thousand Four Hundred Dollars and No Cents ($77,400.00) (which is approximately 30%of the fixed fee)to be issued upon receipt and approval of documentation satisfactory to the City that the Event Organizer has incurred third-party expenses in an amount of at least$193,500 in the aggregate. iv. Payment #4: Sixty-Four Thousand Five Hundred Dollars and No Cents ($64,500.00) (which is approximately 25%of the fixed fee)to be issued upon successful unloading of all staging and equipment associated with the Event(unless the City specifies otherwise),the clean-up of the Event Site so that it is in the same or better condition as it was when the Event Organizer took possession thereof,and receipt and approval of documentation satisfactory to the City that the Event Organizer has incurred third-party expenses for the Event in an amount of at least$258,000 in the aggregate. 6. Financial Responsibility. Event Organizer shall be responsible for any and all compensation that may be due to any and all performers, entertainers, vendors, organizations, event sanctioning bodies, vendors, and participants, and City shall have no such responsibility,obligation, or liability.City shall not be responsible or liable to competitors for prize money payments,or to any third party for any aspect of the production of the Event.Further,City shall not be a party to any independent contracts that the Event Organizer may enter into with other organizations,contractors,or participants in the Event and/or supporting activities, nor shall City be liable to such third parties. Event Organizer shall not represent that it is an agent,official,authorized representative,or employee of City. 7. Warranties.Event Organizer warrants and represents that it has,or shall obtain prior to the Event,all necessary rights, authority,licenses and permits necessary to enter into this Agreement and produce the Event,to grant the rights and licenses herein granted, and to carry out its responsibilities as set forth herein. Event Organizer shall utilize the sponsorship benefits and conduct and operate the Event in accordance with all applicable laws, and without endangering others or violating their rights. 8. Sponsorship benefits. In consideration of the City fee waivers and sponsorship funding described in this Agreement,and the mutual promises made herein,Event Organizer shall provide sponsorship benefits to the City which, at a minimum, shall include the sponsorship benefits set forth in Exhibit"A" to this Agreement, which is incorporated herein by this reference. Event Organizer's Event-related postings shall include high quality content relevant to the Event and its targeted audiences. Digital distribution postings shall be issued in English and Spanish,wherever relevant. o City of Miami Beach referred to as a Festival Partner of Queen and King of the Court Miami Beach 2024 o Opportunity to use the official Queen and King of the Court marks&logos on all merchandise,as well as to develop consumer/retail activation programs(creative subject to QKoTC approval) o Focus on a long-term collaboration,with commercial benefits for the city of Miami Beach. o Expecting 15.000-20.000 visitors during a 4 days double gender tournament! o TV Broadcast in 135 countries On-Site Branding o Logo/Brand integration(print and digital)throughout Event: o barricade banners c entry and exit features o LED displays throughout the Event and fixed boarding around the court o athlete,staff,and volunteer credentials o Opportunity for two City Officials to speak at the QKoTC event(subject to Event Organizer's approval) o Live announcement(s)during the event by emcee o Opportunity to display commercials (provided & created by THE CITY on all on-site LED's, including the competition stages, -a minimum of forty(40)times throughout the Event. Hospitality o In addition to staff credentials, twenty (20)Queen & King of the Court Event Passes, and twenty (20)VIP Event Passes to be utilized and distributed at City's discretion o Receipt of an all-access"media"credential,which grants credential-holder access to the competition floors and athlete areas for purpose of content production o All complimentary tickets and credentials provided by an event/event producer shall be consistent with the City Commission established policy for the distribution of tickets and the City's Administrative Guidelines for Distribution of any tickets and must be sent to the attention of the Director of the Tourism and Culture Department,located at 1755 Meridian Avenue—5th Floor, Miami Beach,FL 33139. Public Relations o Official Event Partnership status recognition in all Event Communications, Press Releases and/or Media Alerts Docusign Envelope ID:57EBODB3-7120-4438-9949-BBA7940D536C Content Generation Digital and Social Media Benefits o Primary feature on the Event website including primary focus on Partner's Page with an embedded link o City of Miami Beach featured on Event digital advertising efforts Dedicated social media posts via Event social channels: • Instagram • Facebook • Twitter • YouTube • Vimeo(only if used by Event Organizer) o Opportunity to develop/activate brand #hashtag to be used across the brand's social media platforms promoting property sponsorship and consumer engagement (Subject to Event Organizer's approval) Off-Site and Traditional Branding Benefits o Logo displayed on all outdoor Media Buys leading up to and during event weekend: o Billboards o Light Pole Banners c Bus Benches • Logo featured on all Event posters and palm-cards distributed to affiliates and local businesses 9. Public benefit program. Event Organizer shall provide a public benefit program to create a positive impact to the City of Miami Beach. The Event's public benefit program shall include the following, wherever permissible and applicable within the Event footprint: A. City Residents: o Complimentary advance spectator tickets for City residents with access to competition & vendor/partner village o 25%discount for Event tickets o Complimentary VIP packages for City administrators accommodating up to 20 total guest tickets per day 10. Final report.The Event Organizer must provide,within 30 days of the completion of the Event(provided,however, a full media report will be provided within six(6)months of the completion of the Event),a Final Report,detailing the following: A. Details of the public benefit; how many Miami Beach residents, seniors, and children, veterans,and military served; B. Media coverage C. Vendor and community feedback; D. Marketing efforts including without limitation,event attendance figures with proven method of collection,media impressions generated by the event,photos,and videos of the events, and E. Hotel room occupancy,as provide by the GMCVB. 11. Marketing. The City shall receive sponsorship recognition on all media or promotional platforms related to the Event, at the same sponsorship level as other sponsors providing financial or other support comparable to the City's sponsorship, as set forth in "Exhibit A". Event Organizer will also tag the City on all Event-related postings on digital distribution platforms,also referred to as social media platforms.Event Organizer's Event-related postings shall include high quality content relevant to the Event and its targeted audiences. Digital distribution postings shall be issued in English and Spanish,wherever relevant. 12. City Logo. Event Organizer will use logo provided by City on all Event-related advertising. This includes local television partners,social media campaigns, radio efforts,and local newspapers. 13. Promotional Materials. All promotional materials which include the City's name or logo, including, without limitation,advertising,telecasts,signage,and social media publications shall be subject to the City's prior written approval, which approval may be withheld at the City's discretion. Event Organizer shall cease using all logos or other City marks upon the expiration of the Term.Additionally,the City reserves the right to require the removal of its logo/marks from any promotional materials.This paragraph shall survive the expiration of this Agreement. 14. Event Organizer Responsibilities. Event Organizer is responsible for the following: A. Event Organizer shall arrange for vendor concessions inside the enclosed Event Site. All sales of soft drinks or other beverages must be in compliance with the City's Pepsi-Cola contract. Event Organizer will collect all proceeds from Event concessions. City shall have no responsibility, obligation or liability relating to vendor Docusign Envelope ID:57EBODB3-7120-4438-9949-BBA7940D536C concessions. Event Organizer shall be solely responsible for ensuring that all vendors'services are provided in accordance with all applicable laws, including, without limitation, all food service, food handling, and alcoholic beverage and license regulations. B. Event Organizer shall be responsible for handling all media vendors and organizations and will be solely responsible for handling all issues relating to the media vendors. C. Event Organizer shall retain any and all rights to the Event,including any rights associated with Event-related apparel and/or product sales, D. Event Organizer shall keep the City apprised,on a monthly basis,of its progress with respect to the activation of the Event. The City, at its sole discretion, may monitor and conduct an evaluation of Event Organizer's implementation of the Event. Event Organizer agrees to cooperate with City to promptly address any deficiencies or concerns the City may have in connection with the Event, including but not limited to the load in and load out periods. E. Event Organizer hereby grants the City a non-exclusive license and right to use the title of the Event or any footage of the Event,in connection with any City produced publication, including the City produced magazine or any City media outlets, such as MBTV. This section shall survive the termination or expiration of this Agreement. 15. Insurance. Event Organizer shall purchase and obtain all required Event insurance policies for the following coverages: A. General Liability coverage in the amount of at least$1,000,000.00 per occurrence; B. $1,000,000.00 Products/Completed Operations. C. $1,000,000.00 Personal and Advertising Injury;at$1,000,000.00 per occurrence; D. liquor liability,in the amount of at least$1,000,000(if liquor is served or sold)and host liquor liability insurance in the amount of at least$1,000,000.00 or on a separate certificate,the City shall be named as an additional insured; E. worker's compensation as required by the State of Florida, with the statutory limits and Employer's liability with a limit of no less than$1,000,000.00 per accident for bodily injury or disease;and F. all insurance policies for the preceding subsection (i)—(iv)shall name the City as an additional insured and certificate holder, as follows: City of Miami Beach, Florida 1700 Convention Center Drive Miami Beach, Florida 33139 G. Event Organizer shall provide a Certificate of Insurance evidencing such coverage to the City's Risk Manager no later than 10 days prior to the Event. Event Organizer shall obtain all applicable federal, state,and local approvals, permits and licenses relating to the Event and any activities related thereto. Event Organizer shall maintain its good standing in accordance with the laws of the State of Florida and the City of Miami Beach Code of Ordinances("City Code"), and shall comply with any federal,state,county or City Code requirement applicable to Event Organizer or to the Event Organizer's operation its business or other activities in the City of Miami Beach, including, without limitation,obtaining any Certificate of Use or Business Tax Receipt(s)that may be required for any business activity, timely making payment of all taxes, fees or charges that may be due to the City. Event Organizer shall promptly take corrective action to correct any City Code violation or notice of violation issued by any governmental agency with jurisdiction over Event Organizer. Further, Event Organizer agrees to comply with the terms and conditions of any lease,contract,or other grant agreement that Event Organizer may have separately entered into with the City, if any ("Other City Contracts"). Any failure by Event Organizer to comply with any provision of the City Code applicable to Event Organizer, or any breach or default by the Event Organizer of any covenant or other term or condition contained in any Other City Contracts(after the passage of any applicable notice and cure provision set forth therein), shall, at the option of the City, be considered an event of Default(as such term is defined more fully below), in which event the City shall be entitled(but in no event required)to apply all rights and remedies available to the City under the terms of this Agreement by reason of an Event Organizer's breach or failure to comply with said obligations. 16. Indemnification. Event Organizer shall indemnify and hold harmless the City and its officers,employees,agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, expenses,or damages,including,without limitation,attorneys'fees and costs of defense,for personal,economic, or bodily injury,wrongful death,or loss of or damage to property,which the City or its officers,employees,agents, and contractors may incur as a result of claims, demands, suits, causes of action or proceedings of any kind or nature arising out of, relating to, or resulting from the performance of this Agreement by Event Organizer or its officers,employees, agents, servants, partners, principals or contractors, or Event Organizer's use of the Event Site. Event Organizer shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs,judgments, and attorneys'fees which may issue thereon. Event Organizer expressly understands and agrees that any insurance protection required by this Agreement, or otherwise provided,shall in no way limit its obligation, as set forth herein,to indemnify, hold harmless,and defend the City or its officers,employees, agents,and contractors as herein provided. 17. Prohibitions Regarding Sale or Use of Expanded Polystyrene Food Service Articles,Single Use Plastic Beverage Straws,And Single-Use Plastic Stirrers. Docusign Envelope ID:57EBODB3-7120-4438-9949-BBA7940D536C A. Event Organizer hereby agrees and acknowledges that, pursuant to Section 82-7 of the City Code, as may be amended from time to time, Event Organizer shall not sell, use, provide food in, or offer the use of expanded polystyrene food service articles(as defined in City Code Section 82-7)in City facilities or on City property, in connection with any services performed pursuant to this Agreement. A violation of this section shall be deemed a default under the terms of this Agreement. Notwithstanding the above, this section shall not apply to expanded polystyrene food service articles used for prepackaged food that have been filled and sealed prior to receipt by Event Organizer. B. Additionally, Event Organizer agrees and acknowledges that, pursuant to Section 82-8 of the City Code, as may be amended from time to time, Event Organizer shall not sell, use, provide food in, or offer the use of single-use plastic beverage straws or single-use plastic stirrers(as defined in City Code Section 82-8)in City facilities or on City property, in connection with any services performed pursuant to this Agreement. A violation of this section shall be deemed a default under the terms of this Agreement. Notwithstanding the above, the requirements of Section 82-8 shall not restrict Event Organizer from providing a beverage with, or offering the use of,a single-use plastic beverage straw or single-use plastic stirrer to an individual with a disability or medical condition that impairs the consumption of beverages without a single-use plastic beverage straw or single-use plastic stirrer. C. As additional consideration for this Agreement, independent of the of the foregoing Sections 82-7,82-8 and 46-92(c)of the City Code,as may be amended from time to time, Event Organizer agrees: i. not to sell, use, provide food in, or offer the use of expanded polystyrene food service articles in the Facility. A violation of this section shall be deemed a default under the terms of this Agreement. Notwithstanding the above,this section shall not apply to expanded polystyrene food service articles used for prepackaged food that have been filled and sealed prior to receipt by Event Organizer;and ii. not to sell,use,provide food in,or offer the use of single-use plastic beverage straws or single-use plastic stirrers in the Facility. A violation of this section shall be deemed a default under the terms of this Agreement. Notwithstanding the above, Event Organizer shall be permitted to providing a beverage with, or offering the use of,a single-use plastic beverage straw or single-use plastic stirrer to an individual with a disability or medical condition that impairs the consumption of beverages without a single-use plastic beverage straw or single-use plastic stirrer. 18. Events of Default,Termination of Agreement and Remedies. A. The following shall constitute events of default: i. Any material misrepresentation,written or oral,made by Event Organizer and/or its representatives to City. ii. Failure by Event Organizer to timely perform and/or observe any of the terms and conditions of this Agreement. iii. Insolvency or bankruptcy on the part of Event Organizer. B. The occurrence of any event of default by Event Organizer may, at the sole option of City, operate as an automatic forfeiture of any rights or benefits conferred under this Agreement, and accordingly, City reserves the right to revoke the fee waivers or discontinue the funding provided for herein. C. In the event that Event Organizer is in default of any of its obligations under this Agreement,City reserves all legal remedies available to it, including but not limited to termination of this Agreement, upon ten (10) days written notice to Event Organizer. In the event of any such termination, City shall have no further obligation or liability to Event Organizer. 19. Assignment. Event Organizer shall not assign its rights or obligations under this Agreement without the City's consent. Any purported assignment in violation of this section shall be void and shall constitute an event of default hereunder. 20. Audit and Inspections. A. Event Organizer shall keep accurate and complete books and records of all receipts and expenditures relating to this Agreement,in accordance with generally accepted accounting principles,and shall retain such books and records for at least four(4)years after completion of the Event.At the request of the City, Event Organizer shall provide the City(and/or its designated representatives)reasonable access to its files,records and personnel during regular business hours for the purpose of making financial audits, evaluations or verifications, program evaluations, or other verifications concerning this Agreement, as the City deems necessary. Furthermore,the City may, at its expense, audit or have audited, all the financial records of the Event Organizer related to this Event. B. Inspector General Audit Rights. i. Pursuant to Section 2-256 of the Code of the City of Miami Beach,the City has established the Office of the Docusign Envelope ID:57EBODB3-7120-4438-9949-BBA7940D536C Inspector General which may, on a random basis, perform reviews, audits, inspections and investigations on all City contracts,throughout the duration of said contracts. This random audit is separate and distinct from any other audit performed by or on behalf of the City. ii. The Office of the Inspector General is authorized to investigate City affairs and empowered to review past, present, and proposed City programs, accounts, records, contracts, and transactions. In addition, the Inspector General has the power to subpoena witnesses, administer oaths, require the production of witnesses and monitor City projects and programs. Monitoring of an existing City project or program may include a report concerning whether the project is on time, within budget and in conformance with the contract documents and applicable law. The Inspector General shall have the power to audit, investigate, monitor,oversee,inspect and review operations,activities,performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the Event Organizer its officers,agents and employees,lobbyists,City staff and elected officials to ensure compliance with the Contract Documents and to detect fraud and corruption. Pursuant to Section 2-378 of the City Code, the City is allocating a percentage of its overall annual contract expenditures to fund the activities and operations of the Office of Inspector General. iii. Upon ten (10) days written notice to the Event Organizer, the Event Organizer shall make all requested records and documents available to the Inspector General for inspection and copying. The Inspector General is empowered to retain the services of independent private sector auditors to audit, investigate, monitor,oversee,inspect and review operations activities,performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the Event Organizer,its officers,agents and employees,lobbyists,City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. iv. The Inspector General shall have the right to inspect and copy all documents and records in the Event Organizers possession, custody or control which in the Inspector General's sole judgment, pertain to performance of the contract,including,but not limited to original estimate files,change order estimate files, worksheets, proposals and agreements from and with successful subcontractors and suppliers,all project- related correspondence, memoranda, instructions, financial documents, construction documents, (bid/proposal)and contract documents, back-change documents,all documents and records which involve cash, trade or volume discounts,insurance proceeds,rebates,or dividends received,payroll and personnel records and supporting documentation for the aforesaid documents and records. v. The Event Organizer shall make available at its office at all reasonable times the records, materials, and other evidence regarding the acquisition(bid preparation)and performance of this contract,for examination, audit, or reproduction, until three(3)years after final payment under this contract or for any longer period required by statute or by other clauses of this contract. In addition: 1. If this contract is completely or partially terminated, the Event Organizer shall make available records relating to the work terminated until three (3) years after any resulting final termination settlement;and 2. The Event Organizer shall make available records relating to appeals or to litigation or the settlement of claims arising under or relating to this contract until such appeals,litigation,or claims are finally resolved. C. The provisions in this section shall apply to the Event Organizer, its officers, agents, employees, subcontractors, and suppliers. The Event Organizer shall incorporate the provisions in this section in all subcontracts and all other agreements executed by the Event Organizer in connection with the performance of this contract. D. Nothing in this section shall impair any independent right to the City to conduct audits or investigative activities. The provisions of this section are neither intended nor shall they be construed to impose any liability on the City by the Event Organizer or third parties. 21. This Agreement shall constitute the entire agreement between the parties, and no warranties, inducements, considerations, promises or other references shall be implied or impressed upon this Agreement that are not expressly addressed herein. 22. This Agreement shall be governed as to performance and interpreted in accordance with the laws of the State of Florida. Any claim or dispute arising out of the terms of this Agreement shall be litigated in Miami-Dade County, Florida. 23. It is expressly understood and agreed that this Agreement is for the duration of this Event only and that Event Organizer has no right or privilege other than that expressly provided herein. 24. Event Organizer agrees that nothing herein contained is intended or should be construed as in any way creating or establishing the relationship of partners or joint venturers between City and Event Organizer. In no event shall Docusign Envelope ID:57EBODB3-7120-4438-9949-BBA7940D536C Event Organizer represent to any third party that it is acting as an agent,representative or on behalf of City for any purpose or in any manner whatsoever. 25. City's right to suspend activities or remove persons from event site: The City Manager shall have the authority to suspend all or any part of the activities of Event Organizer when, in the City Manager's sole judgment and discretion,such activities may be or are detrimental to the public or to the City,or if the City has reason to believe any law or ordinance is being violated by Event Organizer,its agents or employees,which conduct is not corrected within forty eight(48)hours of written notice to Event Organizer. City reserves the right through the City Manager, to suspend or terminate use of the Property if visitors become unruly, and to reject any sponsor, presentation, material or item which is or may be, in the sole opinion of the City Manager, hazardous, offensive, immoral or disparaging to the image of the City, or to any person or group of persons. The decision of the City Manager in such regard shall be final,binding,and conclusive. 26. Notice. Whenever any party desires to give notice to any other party, it must be given by written notice sent by registered United States mail,with return receipt requested, addressed to the party for whom it is intended at the place designated below and the place so designated shall remain such until they shall have been changed by written notice in compliance with the provisions of this section. For the present,the parties designate the following as the respective places for giving notice: CITY: City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: Lissette Garcia Arrogante, Director Tourism and Culture Department EVENT ORGANIZER: Sportworx International B.V. Herculesplein 25 3584AA Utrecht Netherlands 27. Corporate Status. This Agreement shall automatically terminate if, within thirty (30)days from execution of this Agreement, Event Organizer does not provide City with proper certification from the State of Florida that Event Organizer has registered to do business in the State of Florida. 28. LIMITATIONS OF LIABILITY. IN NO EVENT SHALL EITHER PARTY BE LIABLE TO THE OTHER OR ANY THIRD PARTY FOR ANY GENERAL, SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES (INCLUDING, WITHOUT LIMITATION, INDIRECT, SPECIAL, PUNITIVE, OR EXEMPLARY DAMAGES FOR LOSS OF BUSINESS, LOSS OF PROFITS, BUSINESS INTERRUPTION, BREACH OF SECURITY, OR LOST OR DAMAGED DATA)ARISING OUT OF OR CONNECTED IN ANY WAY WITH THIS AGREEMENT, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. EXCLUDING EVENT ORGANIZER'S INDEMNIFICATION OBLIGATIONS,THE TOTAL LIABILITY OF EVENT ORGANIZER TO CITY FOR ALL DAMAGES, LOSSES, AND CAUSES OF ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), OR OTHERWISE)SHALL NOT EXCEED THE TOTAL SPONSORSHIP FUNDING RECEIVED BY EVENT ORGANIZER. WITHOUT WAIVING ANY OF THE LIMITATIONS ON THE CITY'S LIABILITY SET FORTH IN SECTION 768.28, FLORIDA STATUTES, THE TOTAL LIABILITY OF THE CITY TO EVENT ORGANIZER SHALL NOT EXCEED THE AMOUNT OF SPONSORSHIP FUNDING NOT PAID TO EVENT ORGANIZER, IF ANY. [THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK) Docusign Envelope ID:57EBODB3-7120-4438-9949-BBA7940D536C IN WITNESS WHEREOF,the Parties or their duly authorized representatives hereby execute this Agreement on the date written below. ATTEST: CITY OF MIAMI BEACH ..-2/ SEP 2 6 2024 Rafael (Granada City Clerk 8, ,, Eric Carpenter, Ci Manager FOR EVENT ORGANIZER: iNCORP HATED ATTEST CNj 26„_.' Signature Signature Wilco Nijland, CEO Print Name/Title Print Name/Title 18 September 2024 _ Date Date APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION OCIIi7/z#i -Fitt'Attorney ,4 Date Docusign Envelope ID:57EBODB3-7120-4438-9949-BBA7940D536C EXHIBIT"A" CITY OF MIAMI BEACH SPONSORSHIP BENEFITS • City of Miami Beach referred to as a Festival Partner of Queen and King of the Court Miami Beach 2024 o Opportunity to use the official Queen & King of the Court marks& logos on all merchandise, as well as to develop consumer/retail activation programs(creative subject to KoTC approval) o Be part of the Queen and King of the Court World Tour,with more iconic beach cities in 4 other continents. o Focus on a long-term collaboration,with commercial benefits for the city of Miami Beach. o Regular beach volleyball event is twice as expensive than a King of the Court event;(inter)national reach of QKotC is higher. o Expecting 15.000-20.000 visitors during a 4 days double gender tournament! o TV Broadcast in 135 countries On-Site Branding o Logo/Brand integration(print and digital)throughout Event: barricade banners o entry and exit features o LED displays throughout the Event o athlete,staff,and volunteer credentials o Opportunity for two City Officials to speak at the KoTC event(subject to Event Organizer's approval) o Opportunity to display commercials (provided & created by THE CITY on all on-site LED's, including the competition stages,-a minimum of forty(40)times throughout the Event. Hospitality o In addition to staff credentials,twenty(20)Queen and King of the Court Event Passes, and twenty(20)VIP Event Passes to be utilized and distributed at City's discretion o Receipt of an all-access"media"credential, which grants credential-holder access to the competition floors and athlete areas for purpose of content production Public Relations o Official Event Partnership status recognition in all Event Communications, Press Releases and/or Media Alerts Content Generation o QKoTC to create promotional video highlighting The City of Miami Beach presence at any concerted marketing efforts during festival Digital and Social Media Benefits o Pnmary feature on the Event website including primary focus on Partner's Page with an embedded link o City of Miami Beach featured on Event digital advertising efforts o Dedicated social media posts via Event social channels: • Instagram • Facebook • Twitter • YouTube o Opportunity to develop/activate brand #hashtag to be used across the brand's social media platforms promoting property sponsorship and consumer engagement (Subject to Event Organizer's approval) Off-Site and Traditional Branding Benefits o Logo displayed on all outdoor Media Buys leading up to and during event weekend: o Billboards o Light Pole Banners o Bus Benches o Logo featured on all Event posters and palm-cards distributed to affiliates and local businesses Docusign Envelope ID 57EBODB3-7120-4438-9949-BBA7940D536C EXHIBIT"B" QUEEN&KING OF THE COURTS September 22 - September 25- Load-In September 26- Community Finals September 27 - Community Finals -QKOTC MIAMI (US Qualification) September 28- QKOTC MIAMI (Main Draw) September 29 - QKOTC MIAMI (Main Draw) September 30 - October 2- Load-Out Docusign Envelope ID:57EBODB3-7120-4438-9949-BBA7940D536C EXHIBIT "C" EVENT SITE PLAN • "�" `�' 0� ..yyam�- 'x't. ... ,' t ,.'.' '' 2 811 -, ,i,''''-' **4 • ' , L. . rillt ".. . • '' ., • a f� � _ fe eill I '( itf: •, ' ..... AK- ir1414•144. ''''ll'Illiiii%4 ' +► .0 b F / ,. .• .L::*''''-'-'-'' : l'T,-,r,,-- '''—"‘,.. -IP,- 00 r }L:3t �'�' + ..a 4 t, KING:COURT Docusign Envelope ID:57EBODB3-7120-4438-9949-BBA7940D536C EXHIBIT"D" MARKETING SAMPLE Docusign Envelope ID:57EBODB3-7120-4438-9949-BBA7940D536C ACo CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 09/03;2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME, Katrina Unger GAD Insurance.LLC PHONE (614)221-1500 FAx (614)614 221-1580 (A/C,No,Eat), (A/C,No): 1349 W Lane Avenue E-MAIL : kunger@gadinsurance.com Ste 10006 INSURER(S)AFFORDING COVERAGE NAIL B Columbus OH 43221 INSURER A: USLI 25895 INSURED INSURER B Sportworx International B.V. INSURER C: 1029 Santana St INSURERD: INSURER E: Columbus OH 43235 INSURER F: COVERAGES CERTIFICATE NUMBER: CL249329970 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.L_It ITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IL SR A TYPE OF INSURANCE IN D L DDIYYYY POLICY EXP WVD POLICY NUMBER MM( ) (MMlDD/YYYY) LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1.000,000 CLAIMS-MADE X OCCUR DAMAGE TO RENTED 100,000 PREMISES(Ea occurrence) $ MED EXP(Any one person) $ 1,000 A Y SE1127294 09/22/2024 10/02/2024 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ 1,000,000 X POLICY PRO- 1,000,000$ JECT LOC 1,000,000 OTHER $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY Per accident $ AUTOS ONLY AUTOS ( 1 HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DEC RETENTION$ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED/ N I A E.L.EACH ACCIDENT $ (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ Liquor Each Common Liquor Liability A 5E1127294 09/22/2024 10/02/2024 Cause Limit $1,000,000 Aggregate Limit $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) This document neither affirmatively nor negatively amends.extends.or alters the terms of or the coverage afforded by policy referenced herein. Certificate holder is an additional insured for general liability. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN City of Miami Beach ACCORDANCE WITH THE POLICY PROVISIONS. 1700 Convention Center Dr AUTHORIZED REPRESENTATIVE Miami Beach FL 33139 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Docusign Envelope ID:57EBODB3-7120-4438-9949-BBA7940D536C RESOLUTION NO. 2023-32744 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING THE SPECIAL EVENT SPONSORSHIP FUNDING FOR FISCAL YEAR 2024 FOR THREE (3) SPECIAL EVENT ORGANIZERS NAMELY (1) MIAMI SWIM WEEK THE SHOWS IN THE AMOUNT OF $28,000; (2) AMERICAN BLACK FILM FESTIVAL IN THE AMOUNT OF $103,000; AND (3) KING OF THE COURT VOLLEYBALL TOURNAMENT IN THE AMOUNT OF $258,000 FOR A TOTAL AGGREGATE AMOUNT OF $389,000, TO PROVIDE FINANCIAL ASSISTANCE TO MIAMI BEACH-BASED SPECIAL EVENTS; AND FURTHER, AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE THE SPONSORSHIP AGREEMENTS RELATED TO THE APPROVED FUNDS. WHEREAS, the Miami Beach Special Event Sponsorship Program (the "Program") was created in June 2021 to assist the City in the review of event sponsorship and fee waiver requests; and WHEREAS, the Program process is formalized and allows the Administration to properly analyze and budget special event sponsorship requests: and WHEREAS, the City' s current sponsorship process is codified within Section 12-7 of the City Code. which provides that "in considering approval of a Sponsorship for an event. the City Commission may consider: i whether the event organizer has exercised good-faith, diligent efforts to apply for grant funding that may be available from the City's Visitor and Convention Authority ("VCA")or Cultural Arts Council (" CAC"): ii. the Event organizer's history and performance in delivering quality Events; any benefits being directly provided to the general public with respect to the Event, such as free or discounted tickets to persons residing in the City of Miami Beach, seniors, veterans, or member of disadvantaged groups; iv. whether the event is accessible to the general public (either as a ticketed event or otherwise); v. the demonstrable economic impacts associated with the Event; vi. the demonstrable media commitments secured by the Event organizer for the Event; or vii. the efforts undertaken by the Event organizer to mitigate any quality of life impacts associated with the Event, including noise, littering, traffic or parking impacts associated with an Event"; and WHEREAS, sponsorship requests are generally to be reviewed well in advance of the date of each event, either as part of the City Commission' s annual budget process, or through applications to the VCA or CAC: and WHEREAS, any sponsorships request that falls outside of the standard review process is subject to the Finance and Economic Resiliency Committee (FERC) advisory review. as well as a heightened 5/7' approval requirement by the City Commission; and Docusign Envelope ID:57EB0DB3-7120-4438-9949-BBA7940D536C WHEREAS, the Program addresses these elements and provides a platform for event organizers to apply for City sponsorship in advance, and allows the Administration time to do a proper due diligence and budget planning for the fiscal year; and WHEREAS, the Program opened on January 1, 2023, and concluded on February 28, 2023, with ten (10) event organizers starting the application, and four(4) event organizers completing the application; and WHEREAS, applicants who met all application requirements, including deadlines, were reviewed, and incomplete applications were disqualified: and WHEREAS, four (4) applications were reviewed, and the Administration made the following recommendation for three (3) events: • Miami Swim Week The Shows in an amount of $28,000; • American Black Film Festival in an amount of$103,000; • King of the Court Volleyball Tournament in an amount of$258,000; and WHEREAS, the Administration recommends the approval of the Miami Beach Special Event Sponsorship recommendation for Fiscal Year 2024, in an amount not to exceed $389,000 for the three (3) aforementioned events. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission approve the special event sponsorship funding for the Fiscal Year 2024 to three (3) special event organizers namely, (1) Miami Swim Week the Shows in the amount of $28,000; (2) American Black Film Festival in the amount of $103.000: and (3) King of the Court Volleyball Tournament in the amount of $258.000 for a total aggregate amount of $389,000, to provide financial assistance to Miami beach-based special events; and further. authorize the City Manager and City Clerk to execute the sponsorship agreements related to the approved funds. PASSED and ADOPTED this 3 day of -9tbKieeK , 2023. ATTEST: 4.11Dan Gelber. Mayor Rafael E. Granado, City Clerk APPROVED AS TO FORM 8 LANGUAGE & FOR EXECUTION City Attorn•v Gate 2 Docusign Envelope ID:57EBODB3-7120-4438-9949-BBA7940D536C Resolutions-C7 U MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Mina T. Hudak, City Manager DATE: September 13, 2023 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING THE SPECIAL EVENT SPONSORSHIP FUNDING FOR FISCAL YEAR 2024 FOR THREE (3) SPECIAL EVENT ORGANIZERS NAMELY (1) MIAMI SWIM WEEK THE SHOWS IN THE AMOUNT OF $28,000; (2) AMERICAN BLACK FILM FESTIVAL IN THE AMOUNT OF $103,000; AND (3) KING OF THE COURT VOLLEYBALL TOURNAMENT IN THE AMOUNT OF $258,000 FOR A TOTAL AGGREGATE AMOUNT OF $389,000, TO PROVIDE FINANCIAL ASSISTANCE TO MIAMI BEACH-BASED SPECIAL EVENTS; AND FURTHER, AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE THE SPONSORSHIP AGREEMENTS RELATED TO THE APPROVED FUNDS_ RECOMMENDATION The Administration recommends the approval of the Miami Beach Special Event Sponsorship recommendations for fiscal year 2023/2024. BACKGROUND/HISTORY The Miami Beach Special Event Sponsorship Program (the "Program") was created in June 2021 to assist the City in the review o f event sponsorship and fee waiver requests. The Program process is formalized and allows the Administration to property analyze and budget special event sponsorship requests. The Cityls current sponsorship process is within the City Code: Section 12-6 of the City Code defines a sponsorship as any contract, grant, or other commitment by the City to fund an event, either through: A cash or in-kind contribution, in any amount; or A reimbursement for City special event-related costs(police, fire, sanitation); or A waiver of special event permit fees (including user fees, admin fees, and square footage fees), in excess of$25,000. Section 12-7(c) of the City Code provides that'in considering approval of a Sponsorship for an event, the City Commission may consider Page 1110 of 2938 Docusign Envelope ID:57EBODB3-7120-4438-9949-BBA7940D536C • whether the event organizer has exercised good-faith, diligent efforts to apply for grant funding that may be available from the Citys Visitor and Convention Authority ("VCA")or Cultural Arts Council("CAC"); • the Event organizer's history and performance in delivering quality Events; any benefits being directly provided to the general public with respect to the Event, such as free or discounted tickets to persons residing in the City of Miami Beach, seniors, veterans, or member of disadvantaged groups; whether the event is accessible to the general public (either as a ticketed event or otherwise); • the demonstrable economic impacts associated with the Event; the demonstrable media commitments secured by the Event organizer for the Event;or the efforts undertaken by the Event organizer to mitigate any quality of life impacts associated with the Event, including noise, littering, traffic or parking impacts associated with an Event. In Section 12-7 of the City Code, sponsorship requests are generally to be reviewed well in advance of the date of each event, either as part of the City Commission's annual budget process, or through applications to the VCA or CAC. Any sponsorship request that falls outside of the standard review process is subject to Finance and Economic Resiliency Committee CFERC") advisory review, as well as a heightened 5r7ths approval requirement by the City Commission. The Program addresses these elements and provides a platform for event organizers to apply for city sponsorship in advance and allows the Administration time to do a proper due diligence and budget planning for the fiscal year, while also allowing for a opportunities to curate a fiscal year of engaging, unique, entertaining, educational and fun community events to benefit Miami Beach residents, businesses, visitors and culture. ANALYSIS The Program is for events held in Miami Beach. The purpose is to provide financial assistance and in-kind support to local festivals, special events, community events, or programming that attracts quality events and promotes community engagement and elevates Miami Beach as a world-class tourist destination. The City of Miami Beach considered special events that: • provide unique and engaging experiences that increase resident quality of life; increase tourism by hotel rooms block contract(s)and targeted tourist attendance; • promote Miami Beach,as a national and international tourist destination; • accessible to the general public:and strengthen Miami Beach by enhancing the City's cultural events, The Program includes an extensive review process to determine non-profit status, length of event, history of event, hotel room block, number of attendees, resident/community benefit, marketing, and public relations exposure, utilization of local venues and more. Applicants were required to have a mandatory dollar for dollar ($1 to $1) match and demonstrate this match through cash, other matching sponsorships, and/or in-kind contributions. Accordingly, in its third year, the program applications opened on January 1, 2023. and closed February 28, 2023. Page 1111 of 2938 Docusign Envelope ID:57EBODB3-7120-4438-9949-BBA7940D536C Ten (10) event organizers opened the application and six (6) event organizers completed the application. Four (4) applicants who met all application requirements, including deadlines, were reviewed. Incomplete applications were disqualified, and applicants were invited to apply during the next session, which launches on January 1, 2024,and will close on February 28,2024. According to the Special Events Sponsorship Guidelines, an application must score at least 65 points on the Sponsorship Score Card for the administration to recommend that the sponsorship be awarded. Furthermore, guidelines state that funding amount is based on several factors including, but not limited to, percentage of available funds, actual application score, number of applications within the fiscal year, etc. Based on these guidelines,the administration is making the following funding recommendations. The Mayor and City Commission may approve or amend the amounts awarded. FY 4 Sponsorship Funding Afficanti JEvent Amount Applied For Amount AMrrdsd Unparalleled Miami Swim Week $30,000$50,000 $28,000 Productions The Shows ABFF Ventures, American Black Film $200,000 $103,000 LLC. Festival Sportworx King of the Court $500,000 $258,000 International B.V. Volleyball Tournament Event Descriptions as stated in application: American Black Film Festival by ABFF Ventures (the Event): The Amencan Black Film Festival (ABFF) is an annual event that empowers Black artists and showcases a wide range of entertainment content made by and about people of African descent. The festival serves as a platform for emerging artists and opportunity for major corporations to reach upscale Black consumers and support diversity and inclusion in the film and television industry. The event will take place live in Miami Beach, FL, June 2024. Miami Swim Week The Shama by Unparalleled Productions (the Event)' The Miami Swim Week® The Shows returns to Miami Beach with over 200 designers and an array of 30 plus satellite events set to take place all around Miami Beach. The largest swim and resort wear gathering in the world wifl feature a star-studded lineup of designers, models, and celebrities. The Main Event will be held at the SLS Hotel in South Beach. King of the Court Volleyball Tournament by Sportworx International B.Y. (the Event). King of the Court is a new beach volleyball format. The court is divided into a winning and challenging side, and points can only be scored on the winning side. Instead of two teams, there are five duos playing for time simultaneously in an elimination game. The break between the rallies is limited to eight seconds, ensuring a fast and action-packed game. All events will showcase the best Beach Volleyball players from all over the world. Program applications for FY 24/25 including events held between October 1, 2024 — September 30, 2025, will be open and available from January 1, 2024, to February 28, 2024. Sponsorships will be presented to Commission for approval. Page 1112 of 2938 Docusign Envelope ID:57EBODB3-7120-4438-9949-BBA7940D536C SUPPORTING SURVEY DATA In the 2022 City of Miami Beach Resident Survey, 86% of residents agreed that free or City sponsored art and cultural activities contribute to their quality of life in Miami Beach and 86% of residents agreed that Miami Beach Cultural Activities (such as art shows, film festivals, musicals, and live performances)contribute to the quality of life in Miami Beach. FINANCIAL INFORMATION The amount awarded for special event sponsorship for FY 2023/2024 is $389,000. Amount(s)/Account(s): Budgeted in the Resort Tax Fund account 160-4300-000349-00-406-555-00-00-00-. CONCLUSION The Administration recommends the approval of the Miami Beach Special Event Sponsorship recommendations for fiscal year 2023/2024. Applicable Area Citywide is this a "Residents Right Does this item utilize G.O. to Know" item.pursuant to Bond Funds? City Code Section 2-14? Yes, No No Strategic Connection Prosperity - Market and promote Miami Beach as a world class arts, culture, and quality entertainment destination. Legislative Tracking Tourism and Culture ATTACHMENTS: Description o Queen & King of the Court One Sheet o Unparalleled Productions (Miam Swim Week The Shows One Sheet • Amencan Black Film Festival One Sheet • Resolution Page 1113 of 2938 Docusign Envelope ID:57EBODB3-7120-4438-9949-BBA7940D536C SPECIAL EVENT SPONSORSHIP ONE SHEET Sportworx International B V •Queen&King of the Court Miami Beach Organization: 2024 Q # i Question Application Response 1 Registered 501c3? No 2 Length of event? (does not include Spring Break 2024 (4 days) load in or out) 3 History of event? (event Yes, 1 year. organizer's history producing events in Miami Beach) 4 Hotel room block/How many hotel :: :4r re �„ewt Ate• rear e.enc we e.at.ere wnh a. u^W.pMnCf lny•,r�pne�r, 462 tipnu rooms for this event? "" aew"e o.,5 s .r n�" Spednon w have the-ran -apeLtr nl 20 000 soaruton pump^x even/ 5 Regional Audience Attendance? 40% regional 6 National Audience Attendance? I45% national 7 International Audience 15% international Attendance? 8 Resident Benefit/ Discounted or The event is free and open to all public. For some special seats or guaranteed seats there will be ticket sold_ free tickets? 9 Community Benefit/ Special, QuQen en K''ig the Court M a"n Banc s a" nterlatonal event wit,word loss athletes L,SA and the rest of the world We writ snow the and pronrote.the C•y of V am.Beach n ow'V s'odcast wh`cn s shown n over 60 CAUnir'es worldwide Educational, Cultural programing, Add,,onaily we wal use soc al'•ed a channels and the social had a channels o'the sartrC.patmg athletes to promote M.aa Beach as a nalronal and 'mteenational donations, beach cleanup? destination Marketing Effectiveness and Public �•��a••�-��.�:•.M �"a. » �,� e.,,,•�w.' e..�w• 10 .a rr••vv. •a r Pia•a.r.. s m d.a..b. »wq'o q e. .ew f•aer a.••7,'••.e•are T•wgr .-.w . .x r a,.. :orr. ..rw Or'clay a sa...q.rr r <a+..9.wr..•a'., .. I'...am rms.,. 1.M*Iw.••S.nu we rwr.c..or r...n.ic-,. Relations — Consider Local, _.•o . vo.o•et•rr•c..,•t...�a.d. aoo•..a•'saa es.e.a v as 2C••.wr••ro.e.w•w.o,y.or •.••••ra•,os o w.Co r wa p..•.. National, and International. "° """'"•"°"•°"""" 11 Utilization of Miami Beach No, Lummus Park will be used for training and Venues? (Colony Theatre, warming up purposes and at the beach next to Lummus Park, the stadium will be build. Fillmore, Convention Center, Bandshell, etc.) 12 Incorporated Miami Beach brand in Yes the event will be named: Queen & King of event name? the Court Miami Beach 2024 Page 1114 of 2938 Docusign Envelope ID 57EBODB3-7120-4438-9949-BBA7940D536C SPECIAL EVENT SPONSORSHIP ONE SHEET Organization: Q # Question Application Response 1 Registered 501c3? 2 Length of event? (does not include load in or out) 3 History of event? (event organizer's history producing events in Miami Beach) 4 Hotel room block/How many hotel rooms for this event? 5 Regional Audience Attendance? 6 National Audience Attendance? 7 International Audience Attendance? 8 Resident Benefit/ Discounted or free tickets? 9 Community Benefit/ Special, Educational, Cultural programing, donations, beach cleanup? 10 Marketing Effectiveness and Public Relations — Consider Local, National, and International. 11 Utilization of Miami Beach Venues? (Colony Theatre, Fillmore, Convention Center, Bandshell, etc.) 12 Incorporated Miami Beach brand in event name? Page 1115 of 2938 Docusign Envelope ID 57EBODB3-7120-4438-9949-BBA7940D536C SPECIAL EVENT SPONSORSHIP ONE SHEET Organization: Q # Question Application Response 1 Registered 501c3? 2 Length of event? (does not include load in or out) 3 History of event? (event organizer's history producing events in Miami Beach) 4 Hotel room block/How many hotel rooms for this event? 5 Regional Audience Attendance? 6 National Audience Attendance? 7 International Audience Attendance? 8 Resident Benefit! Discounted or free tickets? 9 Community Benefit/ Special, Educational, Cultural programing, donations, beach cleanup? 10 Marketing Effectiveness and Public Relations — Consider Local, National, and International. 11 Utilization of Miami Beach Venues? (Colony Theatre, Fillmore, Convention Center, Bandshell, etc.) 12 Incorporated Miami Beach brand in event name? Page 1116 of 2938 Docusign Envelope ID:57EBODB3-7120-4438-9949-BBA7940D536C MI AM I BEACH Contract/Document Routing Form Contract No. Title Queen&King of the Court—Sponsorship Agreement Contractor Requesting Department ; Sportworx International B.V. Tourism and Culture l DS Lissette Garcia Arrogante -9/19/2024 I 9:Micl Y&e Wiiams Type 1—Contract,amendment,change order,or task order resulting from a procurement-issued competitive solicitation. Type 2—Other contract,amendment,change order,or task order not resulting from a procurement-issued competitive solicitation. Type 3—Independent Contractor Agreement(ICA) Type 6—Tenant Agreement Type 4—Grant agreements with the City as the recipient Type 7—Inter-governmental agency agreement Type 5—Grant agreements with the City as the grantor x Type 8—Other: Pursuant to Resolution 2023-32744,the Mayor and City Commission approved the FY 2024 special event sponsorship funding for 3 special event organizers, including$258,000 for the Queen and King of the Court Volleyball Tournament (the "Event") and authorized the City Manager and City Clerk to execute the sponsorship agreements related to the approved funds.The Event will take place primarily in the Lummus Park spoil area between 5th and 7th Streets(the"Event Site"),on Miami Beach,from Thursday, September 26,2024 through Sunday,September 29,2024.Funding for the Special Events Sponsorship Program is included in the adopted FY 2024 operating budget in the Resort Tax Fund. One-time N/A One-time Grant Funded: I Yes x No State Federal Other: DS • 1 $258,000 160-0380-000349-25-406-548-00-00-00- Yes x No • 2 Yes No 3 Yes No 4 Yes No 1. For contracts longer than five years,contact the Procurement Department. 2.Attach any supporting explanation needed. 3. Budget approval indicates approval for the current fiscal year only.Future years are subject to City Commission approval of the annual adopted operating budget. City Commission Approved: x Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date: 2023-32744 C7 U 9/20/2023 If no,explain why CC approval is not required: Legal Form Approved: Yes No If no,explain below why form approval is not necessary: Procurement: Grants: Budget: nTechnology: fiA.wtt�t (}{fd/ tGW0dtY'C2 I( 10:0 r redo° ®f89 1,1*PY4G9.. Risk Management: G , g. 3/2024 I 8:05 , tet facilities: Dc�coD9074040e Human Resources: Other: