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Fiscal Year 2024-2025 Grant Agreement between CMB & Winsome Designs Inc., Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 (`.) Z 3 -3 Z Docusign Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 MIAMI BEACH CITY OF MIAMI BEACH FISCAL YEAR 2024-2025 GRANT AGREEMENT GRANT PROJECT No.: 2024-CMB- This GRANT AGREEMENT (hereinafter the "Agreement") is made and entered into this 9/26/2024 I 8:NyPc§ EDT ,20 by and between the City of Miami Beach, Florida (hereinafter the "City"), and Winsome Designs Inc., a Florida not-for-profit corporation (hereinafter the "Grantee"). This Agreement is effective October 1, 2024, the"Effective Date." ARTICLE I/GRANT DESCRIPTION GRANTEE: Winsome Designs Inc. GRANTEE CONTRACT ADMINISTRATOR: Winsome Bolt ADDRESS: 1190 NE 86TH STREET CITY, STATE, ZIP: MIAMI, FL 33138 PHONE, FAX, E-MAIL: 305-305-9141 I winsomebolt(a�gmail.com GRANT AMOUNT: $10,000 PROJECT DESCRIPTION: See Exhibit 1 hereto GRANT PROJECT BUDGET: See Exhibit 2 hereto GRANT TERM: October 1, 2024—June 5, 2025 EXPENDITURE DEADLINE: June 5, 2025 PROJECT COMPLETION DATE: June 5, 2025 FINAL REPORT DEADLINE: June 21, 2025 FINAL REIMBURSEMENT REQUEST DEADLINE: June 21, 2025 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-8929-72DF1544AE93 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. FOR CITY: City of Miami Beach,Florida ATTEST: //�� DoeuSlgned by: By ► ADS D9 - acc. / J � (`/ iG �DS `-R PEEE..5€34anado, City Clerk Eric Carpenter, Qity Manager 9/26/2024 I 8:20 PM EDT Date FOR GRANTEE: (Winsome Designs Inc. ) Federal Id No.65-1080775 ATTEST: -DocuSIgned by: By: (Pim cObt,. bolt `AL 9niFeb°Signature 9/13/2024 I T:26 PM EDT Winsome Bolt, Lead Instructor/Designer Print Name and Title Print Name and Title Date APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION Vie* itNCity Attorney Date Page 2 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 ARTICLE II l GENERAL CONDITIONS 1. PARTIES: The parties to this Agreement are the Grantee listed in Article I, and the City, a municipal corporation organized under the laws of the State of Florida. The City has delegated the responsibility of administering this Grant to the City Manager or the City Manager's authorized designee (the"Contract Administrator"). 2. PROJECT DESCRIPTION: The Grantee may only use the Grant for the purposes that are specifically described in the Project Description, attached hereto as Exhibit 1 (the "Project"). Any modification to Exhibit 1 ("Project Description"), shall not be effective unless approved by a written amendment to this Agreement signed by the City and Grantee.Grantee agrees that all funding provided by the City pursuant to this Agreement will be used exclusively for goods or services to be provided within the City of Miami Beach. 3. GRANT PROJECT BUDGET: Subject to the availability of City funds, the maximum amount payable to Grantee for goods or services rendered under this Agreement shall not exceed the Grant Amount as set forth in Article I of this Agreement. Grantee agrees that should available City funding be reduced, the amount payable under this Agreement will be reduced at the sole option of the City of Miami Beach. All of the Grantee's expenditures are subject to the terms of this Agreement, and as specified in the Grant Project Budget, attached hereto as Exhibit 2. Any modification to Exhibit 2 ("Project Budget"), shall not be effective unless approved, in writing, by the City and Grantee. Any request by Grantee to modify the Project Budget shall be made in writing, using City approved forms, detailing and justifying the need for such changes. Notwithstanding the foregoing, no modification to the Project Budget shall exceed the Grant Amount set forth in Article I of this Agreement. 4. REPORTS:This Grant has been awarded with the understanding that the activities and services contemplated under the Project Description will mutually contribute to the enhancement of services available to City residents, businesses, and visitors. As a condition of disbursements of grant funds, and to demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the Grantee must submit quarterly reports to the Contract Administrator by the following dates: October 10'h, January 15th, April 10th, and the final report by June 21 st, 2025. New Grant awards will not be released to the Grantee until all Final Reports for previously awarded grants are received. The City may withhold any future payments of the Grant, or the award of any subsequent Grant, if it has not received all reports required to be submitted by Grantee, or if such reports do not meet the City's reporting requirements. Any reports may be disseminated by the City without the prior written consent of the Grantee. All quarterly reports must be submitted on the Grant Quarterly Status Report Form, attached hereto as Exhibit 3, detailing Grantee's compliance at the time of a partial reimbursement request. Page 3 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-8929-72DF1544AE93 5. REIMBURSEMENT REQUESTS: Reimbursement requests may be submitted to the City at any time during the Grant Term. All reimbursement requests must be made after expenditures have occurred. All reimbursement requests for funds must be submitted on the Grant Reimbursement Request Form, attached hereto as Exhibit 4. All reimbursement requests must be submitted prior to June 21st, 2025. Grantee shall provide the City with copies of all receipts, invoices, canceled checks (with copies of both front of back)and proof of expenditures of Grant monies.Grantee shall provide the City with and shall categorize all receipts, invoices, canceled checks, and other documentation, according to the categories set forth in the grant budget. Invoices and checks must be directly related to expenses for Grant-funded activities taking place within the 2024-2025 Fiscal Year. 6. AMOUNT OF GRANT AND PAYMENT SCHEDULE: The total amount of the Grant is set forth in Article I, subject to the restrictions set forth herein. In awarding this Grant, the City assumes no obligation to provide financial support of any type whatsoever in excess of the total Grant Amount. Cost overruns are the sole principal responsibility of the Grantee. The Grant funds will only be remitted to the Grantee once the Mayor and City Commission have approved the grant award,and once all parties have executed this Agreement. 7. GRANT RESTRICTIONS: Grant funds awarded pursuant to this Agreement may not be used for the following expenditures: remuneration of City employees for services rendered as part of a project funded by this Grant; debt reduction; social and/or fundraising events; cash prizes; lobbying or propaganda materials; charitable contributions;or events not open to the public. 8. NO GUARANTEE OF FUNDING:The Grantee acknowledges that the receipt of this Grant does not imply a commitment on behalf of the City to continue or provide funding beyond the terms specified in this Agreement. 9. PROGRAM MONITORING AND EVALUATION: The City Manager or the City Manager's designee may monitor and conduct an evaluation of the Project under this Grant, which may include, with or without limitation,visits by City representatives to Grantee's offices and/or the site of any project funded by this Grant, to observe Grantee's programs, procedures, and operations, or to discuss the Grantee's programs with Grantee's personnel;and/or requests for submittal of additional documentation or written reports, prior to the Project completion date,evidencing Grantee's progress on the Project. 10. BANK ACCOUNTS AND BONDING: Grantee shall maintain all monies received pursuant to this Agreement in an account with a bank or savings and loan association that is located in Miami-Dade County. The Grantee shall provide the City with the name of the bank or savings and loan association, as well as the name and title of all individuals authorized to withdraw or write checks on Grant funds. 11.ACCOUNTING AND FINANCIAL REVIEW: Funded activities by this Grant must take place during the City's fiscal year for which the Grant is approved(October 1 —September 30). The Grantee shall keep accurate and complete books and records of all receipts and expenditures of Grant funds, in Page 4 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 conformance with reasonable accounting standards. These books and records, as well as all documents pertaining to payments received and made in conjunction with this Grant, including,without limitation, vouchers, bills, invoices, receipts, and canceled checks, shall be dated within the fiscal year for which they are approved and retained in Miami-Dade County in a secure place and in an orderly fashion by the Grantee for at least three (3) years after the Expenditure Deadline specified in this Agreement. These books, records, and documents may be examined by the City, and/or its authorized representatives, at the Grantee's offices during regular business hours and upon reasonable notice. Furthermore,the City may,at its expense,audit or have audited,all the financial records of the Grantee, whether or not purported to be related to this Grant. Grantee costs or earnings claimed under this Agreement may not also be claimed under any other Agreement from the City of Miami Beach or from any other entity.Any claim for double payment by Grantee shall be a material breach of this Agreement. 12. INSPECTOR GENERAL AUDIT RIGHTS: A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established the Office of the Inspector General which may, on a random basis, perform reviews,audits,inspections and investigations on all City contracts,throughout the duration of said contracts. This random audit is separate and distinct from any other audit performed by or on behalf of the City. B. The Office of the Inspector General is authorized to investigate City affairs and empowered to review past, present and proposed City programs, accounts, records, contracts and transactions. In • addition, the Inspector General has the power to subpoena witnesses, administer oaths, require the production of witnesses and monitor City projects and programs. Monitoring of an existing City project or program may include a report concerning whether the project is on time, within budget and in conformance with the contract documents and applicable law. The Inspector General shall have the power to audit, investigate, monitor, oversee, inspect and review operations, activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals,activities of the Grantee, its officers, agents and employees,lobbyists,City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. Pursuant to Section 2-378 of the City Code, the City is allocating a percentage of its overall annual contract expenditures to fund the activities and operations of the Office of Inspector General. C. Upon ten (10) days written notice to the Grantee, the Grantee shall make all requested records and documents available to the Inspector General for inspection and copying. The Inspector General is empowered to retain the services of independent private sector auditors to audit, investigate, monitor, oversee, inspect and review operations activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal)submittals, activities of the Grantee, its officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. Page 5 Docusign Envelope.ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 D. The Inspector General shall have the right to inspect and copy all documents and records in the Grantee's possession, custody or control which in the Inspector General's sole judgment, pertain to performance of the contract, including, but not limited to original estimate files, change-order estimate files, worksheets, proposals and agreements from and with successful subcontractors and suppliers, all project-related correspondence, memoranda, instructions, financial documents, construction documents, (bid/proposal) and contract documents, back-change documents, all documents and records which involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends received, payroll and personnel records and supporting documentation for the aforesaid documents and records. E. The Grantee shall make available at its office at all reasonable times the records, materials, and other evidence regarding the acquisition (bid preparation) and performance of this contract, for examination, audit, or reproduction, until three (3) years after final payment under this contract or for any longer period required by statute or by other clauses of this contract. In addition: i. If this contract is completely or partially terminated, the Grantee shall make available records relating to the work terminated until three (3) years after any resulting final termination settlement; and ii. The Grantee shall make available records relating to appeals or to litigation or the settlement of claims arising under or relating to this contract until such appeals,litigation, or claims are finally resolved. F. The provisions in this section shall apply to the Grantee, its officers, agents, employees, subcontractors and suppliers. The Grantee shall incorporate the provisions in this section in all subcontracts and all other agreements executed by the Grantee in connection with the performance of this contract. G. Nothing in this section shall impair any independent right to.the City to conduct audits or investigative activities. The provisions of this section are neither intended nor shall they be construed to impose any liability on the City by the Grantee or third parties. 13. PUBLICITY AND CREDITS: The Grantee must include the City logo and the following credit line in all publications related to this Grant: "This Project is funded in whole or in part by a grant from the City of Miami Beach." Grantee's failure to comply with this paragraph may preclude future grant funding from the City, in the same manner as if Grantee defaulted under this Agreement. 14. LIABILITY AND INDEMNIFICATION: Grantee shall indemnify, defend and hold harmless the City and its officers, employees, agents, and contractors,from and against any and all actions(whether at law or in equity), claims, liabilities, losses, expenses, or damages, including, without limitation, Page 6 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 attorneys'fees and costs of defense, for personal, economic, or bodily injury, wrongful death, or loss of or damage to property, which the City or its officers, employees, agents and contractors may incur as a result of claims, demands, suits, causes of action or proceedings of any kind or nature arising out of, relating to, or resulting from the performance of this Agreement by the Grantee or its officers, employees,agents,servants, partners, principals or contractors.Grantee shall pay all claims and losses in connection therewith and shall investigate and defend all claims,suits,or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify, defend and hold harmless the City or its officers, employees, agents, and contractors as herein provided. If the Grantee is a government entity, this indemnification shall only be to the extent and within the limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute, whereby the Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by any one person which exceeds the sum of $200,000, or any claim or judgment or portions thereof, which, when totaled with all other claims or judgments paid by the government entity arising out of the same incident or occurrence,exceed the sum of$300,000 from any and all personal injury or property damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of the Grantee entity. 15.ASSIGNMENT: The Grantee shall not be permitted to assign this Grant, and any purported assignment will be void,and shall be treated as an event of default pursuant to this Agreement. • 16.COMPLIANCE WITH LAWS:The Grantee agrees to abide by and be governed by all applicable Federal, State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and Chapter 2, Article VII of the City Code, as amended, which is incorporated herein by reference as if fully set forth herein. 17. DEFAULT/TERMINATION PROVISIONS: In the event the Grantee shall fail to comply with any of the provisions of this Agreement, the City Manager or the City Manager's designee may terminate this Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days written notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement. Further, in the event of termination,the Grantee shall be required to immediately repay to the City all portions of the Grant which have been received by the Grantee, as of the date that the written demand is received. Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of the date of the Expenditure Deadline specified in this.Agreement must be returned to the City within fifteen (15)days after the Expenditure Deadline. If such funds have been committed but not Page 7 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-8929-72DF1544AE93 expended, the Grantee must request in writing from the City Manager an extension of the Expenditure Deadline which, if approved, shall be for a period not to exceed one(1)year. Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by delivering to the City Manager a certified check for the total amount due, payable to the City of Miami Beach, Florida. These provisions shall not waive or preclude the City from pursuing any other remedies that may be available to it under the law or in equity. Notwithstanding the provisions of this Section,and without regard to whether City has exercised the Default provisions thereof, the City reserves the right, at its sole and absolute discretion, to discontinue funding of the Grant if it is not satisfied with the progress of the Project or the content of any required written report. In the event of discontinuation of the Grant or at the close of the Project, any unexpended Grant Funds shall be immediately returned to the City, except where the City Manager has agreed in writing to alternative use of the unusedlunexpended Grant Funds. 18. INSURANCE REQUIREMENTS: A. Verification of Coverage Grantee shall provide the required insurance certificates, endorsements or applicable policy language effecting coverage required by this Section, as follows. All certificates of insurance and endorsements are to be received prior to any work commencing. However, failure to obtain the required coverage prior to the work beginning shall not waive the Grantee's obligation to provide them. The City of Miami Beach reserves the right to require complete,certified copies of all required insurance policies,including endorsements required by these specifications, at any time. i. Worker's Compensation Insurance as required by Florida Statute, Chapter 440, and Employers Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease. ii. Commercial General Liability on a comprehensive basis, including products and completed operations, contractual liability, property damage, bodily injury and personal & advertising injury combined single limit of$1,000,000 per occurrence for bodily injury and property damage. City of Miami Beach must be shown as an additional insured with respect to this coverage. iii. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $500,000 combined single limit per occurrence for bodily injury and property damage. Page 8 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 B. Additional Insured Status The City of Miami Beach must be covered as an additional insured with respect to liability arising out of work or operations performed by or on behalf of the Grantee. C. Waiver of Subrogation Grantee hereby grants to the City of Miami Beach a waiver of any right to subrogation which any insurer of the Grantee may acquire against the City of Miami Beach by virtue of the payment of any loss under such insurance. Grantee agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Miami Beach has received a waiver of subrogation endorsement from the insurer. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City of Miami Beach Risk Management Office. E. Special Risks or Circumstances The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Certificate Holder Certificate holder must read: CITY OF MIAMI BEACH do HR Department/Risk Management Division 1700 Convention Center Drive Miami Beach, FL 33139 F. Compliance with the foregoing requirements shall not relieve the Grantee of its liability and obligation under this section or under any other section of this Agreement. 19. FLORIDA PUBLIC RECORDS LAW: A. Grantee shall comply with Florida Public Records law under Chapter 119, Florida Statutes, as may be amended from time to time. B. The term"public records" shall have the meaning set forth in Section 119.011(12), which means all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. Page 9 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1.120D3BA-CD9B-4838-B929-72DF1544AE93 C. Pursuant to Section 119.0701 of the Florida Statutes, if the Grantee meets the definition of "Contractor as defined in Section 119.0701(1)(a), the Grantee shall: i. Keep and maintain public records required by the City to perform the service; ii. Upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law; iii. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the contract term and following completion of the Agreement if the Grantee does not transfer the records to the City; iv. Upon completion of the Agreement, transfer, at no cost to the City, all public records in possession of the Consultant or keep and maintain public records required by the City .to perform the service. If the Consultant transfers all public records to the City upon completion of the Agreement, the Grantee shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Grantee keeps and maintains public records upon completion of the Agreement, the Consultant shall meet all applicable requirements for retaining public records.All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. D. REQUEST FOR RECORDS; NONCOMPLIANCE i. A request to inspect or copy public records relating to the City's contract for services must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the Consultant of the request, and the Grantee must provide the records to the City or allow the records to be inspected or copied within a reasonable time. ii. Grantee's failure to comply with the City's request for records shall constitute a breach of this Agreement, and the City, at its sole discretion, may: (1)unilaterally terminate the Agreement;(2)avail itself of the remedies set forth under the Agreement;and/or(3)avail itself of any available remedies at law or in equity. iii. A Grantee who fails to provide the public records to the City within a reasonable time may be subject to penalties under s. 119.10. Page 10 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D38A-CD9B-4838-B929-72DF1544AE93 E. CIVIL ACTION i. If a civil action is filed against a Grantee to compel production of public records relating to the City's contract for services, the court shall assess and award against the Grantee the reasonable costs of enforcement, including reasonable attorneys'fees, if: a. The court determines that the Grantee unlawfully refused to comply with the public records request within a reasonable time; and b. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the Grantee has not complied with the request, to the City and to the Grantee. ii. A notice complies with subparagraph (i)(b) if it is sent to the City's custodian of public records and to the Grantee at the Grantee's address listed on its contract with the City or to the Grantee's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. iii. A Grantee who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement. F. IF THE GRANTEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE GRANTEE'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY OF MIAMI BEACH ATTENTION: RAFAEL E. GRANADO, CITY CLERK 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 E-MAIL: RAFAELGRANADO(a.MIAMIBEACHFL.GOV PHONE: 305-673-7411 20. E-VERIFY: A. Grantee shall comply with Section 448.095, Florida Statutes, "Employment Eligibility" ("E- Verify Statute"), as may be amended from time to time. Pursuant to the E-Verify Statute, commencing on January 1, 2021, Grantee shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees during the Term of the Agreement. Additionally, Page 11 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-5929-72DF1544AE93 Grantee shall expressly require that any approved sub-contractor performing work or providing services pursuant to the Agreement to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract Term. If Grantee enters into a contract with an approved subcontractor, the subcontractor must provide the Grantee with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Grantee shall maintain a copy of such affidavit for the duration of the subcontract or such other extended period as may be required under this Agreement. B. TERMINATION RIGHTS. i. If the City has a good faith belief that Grantee has knowingly violated Section 448.09(1), Florida Statutes, the City shall terminate this Agreement with Grantee for cause,and the City shall thereafter have or owe no further obligation or liability to Grantee. ii. If the City has a good faith belief that a subcontractor has knowingly violated the foregoing Subsection 20(A), but the Grantee otherwise complied with such subsection, the City will promptly notify the Grantee and order the Grantee to immediately terminate the agreement with the subcontractor. Grantee's failure to terminate a subcontractor shall be an event of default under this Agreement, entitling City to terminate this Agreement for cause. A contract terminated under the foregoing Subparagraphs(B)(i)or(B)(ii)is not in breach of contract and may not be considered as such. iii. The City or Grantee or a subcontractor may file an action with the Circuit or County Court to challenge a termination under the foregoing Subparagraphs (B)(i) or(B)(ii) no later than 20 calendar days after the date on which the contract was terminated. iv. If the City terminates the Agreement with Grantee under the foregoing Subparagraph (B)(i), Grantee may not be awarded a public contract for at least 1 year after the date of termination of this Agreement. v. Grantee is liable for any additional costs incurred by the City as a result of the termination of this Agreement under this Section 20. 21. BOARD TRAINING: Pursuant to Resolution 2018-30552, Grantee is required to have 51% or more of its board membership complete the City's training for board members, if all three of the following apply: 1)the agency is a non-profit;2)the agency has an annual operating budget of less than $5 million; and. 3) the grant award is for$25,000 or more in City funds. The Board Training must be completed within the last two years prior to the receipt of City funds. 22.WRITTEN NOTICES: Any notices required under this Agreement will be effective when delivered to the City in writing and addressed to the City Grant Administrator, as identified in Section 23. Any notices required under this Agreement will be effective when delivered to the Grantee in writing and addressed to the Grantee Contract Administrator. Page 12 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docuslgn Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 23. CITY CONTRACT ADMINISTRATOR: All contract related questions, reports and requests for reimbursements to be submitted to Grants Management Department listed below: Leslie Rosenfeld, Chief Education Officer LeslieRosenfeld(a�miamibeachfl.gov ARTICLE III/MISCELLANEOUS PROVISIONS 24. PUBLIC PURPOSE: The Grant awarded herein is the result of a finding by the City, based on representatives, documents, materials and other information supplied by Grantee,that the Grantee is performing a public purpose through the programs, projects, and/or services recommended for support. As such, use of Grant funds for any program component not meeting this condition will be considered a breach of the terms of this Agreement and will allow the City to seek remedies including, but not limited to, those outlined in this Agreement. 25. NO DISCRIMINATION: The Grantee also accepts and agrees to comply with the following Special Conditions: A. Grantee hereby agrees that it will comply with Title VII of the Civil Rights Act of 1964 (Pub. L. 88-352) (Title VII), as amended, as it appears in volume 42 of the United States Code, beginning at Section 2000e, prohibiting employment discrimination based on race, color, religion, sex and national origin. B. The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting discrimination in employment (including independent contractors), housing and public accommodations,public services and in connection with its membership or policies on account of actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, age, disability, ancestry, height, weight, hair texture and/or hairstyle, domestic partner status, labor organization membership, familial situation, or political affiliation. C. The City endorses, and Grantee shall comply with, the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities that are available to persons without disabilities. D. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits discrimination on the basis of disability and requires that Grant recipients provide equal access and equal opportunity and services without discrimination on the basis of any disability. Page 13 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docuslgn Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 26. GOVERNING LAW AND EXCLUSIVE VENUE: This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in State court,and the U.S. District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 27. NO WAIVER: No waiver of any breach or failure to enforce any of the terms, covenants, conditions or other provisions of this Agreement by either party at any time shall in any way affect, limit, modify or waive either party's right thereafter to enforce or compel strict compliance with every term, covenant, condition or other provision hereof. 28. CAPTIONS USED IN THIS AGREEMENT: Captions, as used in this Agreement, are for convenience of reference only and should not be deemed or construed as in any way limiting or extending the language or provisions to which such captions may refer. 29. CONTRACT REPRESENTS TOTAL AGREEMENT: This contract, including its special conditions and exhibits, represents the whole and total agreement of the parties. No representations, except those contained within this Agreement and its attachments, are to be considered in construing its terms. No modifications or amendments may be made to this Agreement unless made in writing signed by both parties. The City Manager, on behalf of the City, shall be authorized to execute amendments to this Agreement; however, any changes to the Grant Amount shall require approval by the Mayor and City Commission. 30. BACKGROUND SCREENING REQUIREMENT: (ONLY IF GRANTEE OR GRANTEE'S EMPLOYEES WILL BE IN CONTACT WITH CHILDREN DO YOU NEED THIS BACKGROUND SCREENING REQUIREMENT)In accordance with Sections 943.0542, 984.01, 39.001 and 1012.465, Florida Statutes and Chapters 430, 435, and 402, Florida Statutes, as applicable, employees, volunteers, contractors, and subcontracted personnel who work in direct contact with children or who come into direct contact with children must complete a satisfactory Level 2 background screening prior to commencing work pursuant to this Agreement. Level 2 Background screenings must be completed through the City of Miami Beach,Human Resources Department. Contractor agrees to complete Level 2 Background screening prior to initiating any work related to this Agreement, unless the City's Contract Administrator approves an alternative process. Page 14 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 EXHIBIT 1 PROJECT DESCRIPTION BACKGROUND/DESCRIPTION OF NEED Project Description: At the May 24, 2023 Finance and Economic Resiliency Committee meeting, members unanimously supported the allocation of a $10,000 grant for art education at Miami Beach Fienberg Fisher K-8 for the 2023-24 school year. At the December 14, 2022 City of Miami Beach Commission meeting, the Commission approved the referral to the Finance and Economic Resiliency Committee by Commissioner Kristin Rosen Gonzalez to discuss a $10,000 grant for Miami Beach Fienberg Fisher K- 8 after-school enrichment. After follow-up discussions with the Commissioner's Office,the request by Sunflower Society to provide art education at Miami Beach Fienberg Fisher K-8 may best be accomplished through a direct partnership with the Winsome Art Program. The Winsome Art Program provides the art teachers, curriculum, and supplies for the art education historically supported by Sunflower Society. Per Resolution 2018-30259, the City of Miami Beach through the Office of Education and Performance Initiatives provides free afterschool STEM(Science Technology Engineering Mathematics)enrichment at Miami Beach Fienberg Fisher K-8 and Biscayne Beach Elementary in partnership with FROST Science and Florida International University(FIU). FROST Science provides two days of afterschool programming each semester including classes on Inventive Engineering and Playing with Physics. FIU provides three days of afterschool programming in the Exploration of Science. Science Exploration topics include methods for analyzing DNA, engineering air-propelled rockets, marine and animal camera rigs, examining plankton species, microplastics and more. Historically,free afterschool enrichment at both Miami Beach Fienberg Fisher K-8 and Biscayne Beach Elementary has been provided successfully to students at these public schools. The Sunflower Society was founded in 1971,as a non-profit charitable organization dedicated to helping children, families and individuals who have special needs. Recently the focus of the programs has been on after-school folk art that includes green art for a green community and environmental education to teach children and youth to recycle materials, plant seeds in school and community gardens, and teach children to conserve water by painting rain barrels. The children and youth incorporate the concepts of a green community by creating art from materials that would otherwise become waste and build robots and models of green cities of the future in an annual art exhibit at the Miami Beach Botanical Garden. Activities proposed are painting and design for rain barrels, flowerpots, and recycle bins. In addition, the children will create puppets and story lines for puppet shows,a comic book with characters and a collection of stories about children and how they save our planet from pollution and waste. Funds will be used to support Sunflower Society's free after school art classes at Miami Beach Fienberg Page 15 • Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 Fisher K-8 Center promoting the use of recycled materials and helping students to learn about conserving the environment. Examples include reducing their environmental footprint and promoting sustainable behaviors including energy and water conservation, waste reduction and recycling. The funds for Fall 2024 and Spring 2025 will pay for the art teachers through Winsome Bolt's Winsome Art Program. There are two art instructors and volunteer assistants. The art teachers are Winsome Bolt and Denise • Marlow who have been involved with Sunflower Society for the past fifteen years. Winsome Bolt is a folk artist with experience in the private sector as well as in the community setting. In 1986 she became director of Jet Silk Screen and designed interiors for clients such as Aussie Rags in Bal Harbor, Luke Campbell, Jackson Memorial Hospital, and the sports department of the Miami-Dade School system. Denise Marlow is a self-taught folk artist that specializes in wood and metal cuttings. Her experience in community programs includes the Center for Family and Child Enrichment instructing young ladies in a group home to tap into their emotions through art. A direct partnership with the Winsome Art Program supported by the Sunflower Society will allow Miami Beach youth attending Miami Beach Fienberg Fisher K-8 access to free art classes. PROGRAM DESCRIPTION Grant funds will be used to provide afterschool enrichment to students a Miami Beach Fienberg Fisher K-8 Center. This years program theme is"Art in the Garden" highlighting art history and the watercolor technique used to depict flowers and gardens. Students will work on paper and canvas. Sessions will include discussions and books that expand on South Florida nature, in comparison to other environments. Drawing from gardens the students might be familiar with, like home/kitchen gardens, and local gardens. Students will explore different art techniques, and tools, expanding their creativity. The following are key Project parameters: Beneficiaries/Participants: Miami Beach Fienberg Fisher K-8 students Services: Afterschool art programming Service Term for Participants: Throughout the academic school year 2024-2025 Reimbursement Fee: LOCATION Miami Beach Fienberg Fisher K-8 Center 1420 Washington Ave, Miami Beach, FL 33139 GRANT ACTIVITIES Activity Name Activity Description Description of Service Recipients No. Service Recipients Afterschool Art in the Garden — Art Students will participate in art Page 16 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 Enrichment Exploration after-school enrichment classes. GOALS/OUTCOMES Outcome Measure Target Reporting Deadline Student Enrichment Student Surveys Fall/ Students End of each semester (through Visual Arts) Spring semesters j STAFFING Position Title Description/Responsibilities to Grant Program Budget Description Winsome Bolt Lead Instructor $60 Per Hour Tatyana John. I Assistant Teacher $35 Per Hour • Page 17 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 EXHIBIT 2 PROJECT BUDGET After School Art for Life 2024 Expenses 4ota s byiin In-house/Salaried Personnel: Administration -•‘' '$0 In-house/Salaried Personnel: Artistic Contracted/Outside Artistic fees/services Contracted/Outside Other fees/services: Technical • $0. Travel (field trips for students) .$0 Supplies/materials/printing/refreshments: Consumable $0 Supplies/materials: Non-Consumable 'Y , "$3,000.00 License Fees(tech software, image licenses, copy-righted curriculum) $0 Total C "`` $10,000.00. Page 18 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 EXHIBIT 3 CITY OF MIAMI BEACH GRANT QUARTERLY STATUS REPORT FORM GRANT PROJECT No.: GRANTEE NAME: GRANTEE ADDRESS: GRANTEE CONTRACT ADMINISTRATOR: GRANTEE CONTRACT ADMINISTRATOR'S E-MAIL ADDRESS: REPORT PERIOD: ❑ Oct. 1 - Dec. 31 0 Jan. 1 -Mar. 31 0 Apr. 1 -Jun. 30 0 Jul. 1 -Sept.30 Due Jan. .15 Due Ap. 15 Due Jul. 15 Due Oct. 10 GOALS/OUTCOMES: Outcome Measure Target ( Accomplishments To-Date I i i PROBLEM ENCOUNTERED: OTHER NOTABLE ITEMS: Grantee Report Prepared By: Name Signature/Date City of Miami Beach Report Reviewed By: Name Signature/Date Page 19 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-8929-72DF1544AE93 EXHIBIT 4 CITY OF MIAMI BEACH GRANT REIMBURSEMENT REQUEST FORM GRANT PROJECT No.: GRANTEE NAME: GRANTEE ADDRESS: GRANTEE CONTRACT ADMINISTRATOR: GRANTEE CONTRACT ADMINISTRATOR'S E-MAIL ADDRESS: REQUEST No. • Amount of Assistance: Less Previous Total Disbursements: • Balance Available: Funds Requested This Disbursement: Certification of Payment: I certify that the above expenses were necessary and reasonable for the completion of the Project and in accordance with this Agreement. I further warrant and represent that these expenses have not been, and will not be, covered by any other third party funding source, including under any other separate agreement between the City and Grantee. Grantee Report Prepared By: Name Signature/Date City of Miami Beach Report Reviewed By: Name Signature/Date Page 20 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 • ' ' • • • ' RESOLUTION NO.[ 20Z3-32686 • RESOLUTION' OF THE MAYOR AND CITY COMMISSION OF:THE CITY OF MIAMI BEACH, FLORIDA,•RESCINDING RESOLUTIONS NO. 2016-29660, • ' 2018-30259, 2019.31014; 2020-31481, 2021-31537, 2022-32064, 2022-32139, 2023-32632,RELATING TO THE CITY'S FREE AFTERSCHOOL ENRICHMENT • . PROGRAMS AT.MIAMI BEACH PUBLIC SCHOOLS AND CONSOLIDATING • ALL OF THE 'CITY-FUNDED PROGRAMS -CREATED BY THE ABOVE REFERENCED RESOLUTIONS WITHIN THIS SINGLE AUTHORIZING • RESOLUTION, SUBJECT TO THE FUNDING ALLOCATIONS AUTHORIZED FOR EACH SCHOOL, AS SPECIFIED.IN EXHIBIT A TO THE COMMISSION . . _MEMORANDUM •ACCOMPANYING THIS RESOLUTION; APPROVING FUNDING FOR THE ABOVE REFERENCED AFTER SCHOOL PROGRAMS,IN THE TOTAL AMOUNT OF '$122,525:77 FOR FY24 AND EACH YEAR - • THEREATER;',FURTHER, PROVIDING THAT IF ANY SCHOOL DOES NOT . UTILIZE •ITS-ENTIRE ALLOCATION'OF FUNDS FOR AN AFTERSCHOOL . PROGRAM APPROVED BY THIS,RESOLUTION, THE CITY MANAGER MAY : ' . AUTHORIZE ANY UNSPENT FUNDS FOR THAT SCHOOL TO BE USED FOR ANOTHER AFTERSCHOOL PROGRAM AT SUCH SCHOOL, UP TO THE ' TOTAL AMOUNT_ ALLOCATED FOR'THAT .SCHOOL; ACCEPTING THE RECOMMENDATION 'OF 'THE CITY MANAGER-.AND WAIVING, BY 5/7TM . VOTE; THE • FORMAL •'COMPETITIVE BIDDING •REQUIREMENT, IN •ACCORDANCE WITH-SECTION 2-367(E) OF THE CITY CODE, AS TO THE SELECTION OF 'ALL FUTURE AFTERSCHOOL SERVICE PROVIDERS CONTEMPLATED.UNDER.THIS RESOLUTION, FINDING SUCH WAIVER TO • BE.IN THE CITY'S BEST INTEREST; •FURTHER,•AUTHORIZING THE CITY CLERK AND . 'CITY -MANAGER TO EXECUTE ALL APPLICABLE. • AGREEMENTS WITH SERVICE ..PROVIDERS SELECTED BY THE CITY MANAGER AND-SCHOOL SITE PRINCIPAL; AND FURTHER AUTHORIZING THE. CITY; CLERK AND' 'CITY MANAGER TO EXECUTE ANNUAL • AGREEMENTS WITH THE SERVICE•PROVIDERS DESCRIBED IN EXHIBIT A ' . SUBJECT TO AN ANNUAL ALLOCATION OF FUNDS DURING THE CITY'S ANNUAL BUDGET PROCESS. • ' • WHEREAS,•the'City of'Miami Beach through the Office of Education and Performance . Initiatives provides free.afterschool STEM (Science Technology Engineering Mathematics) enrichment at Miami Beach•Fienberg'Fisher K-8 and Miami Beach Biscayne Beach Elementary; and ' WHEREAS,on.December 14,2016 ResolUtion No.2016-29660 was passed to support a ' partnership with Common Threads programming and an.amount not to exceed$18,925.77;and . WHEREAS,on April 26,2017,the City:Commission directed staff to survey members of the community'with children In a Miami'Beach'public school' to determine what educational enhancements were needed, and present findings to the Finance and Citywide Projects Committee;and ' . WHEREAS,in May 2017,the City Administration developed and conducted an education ' enhanoement surveYto gather Input on potential enhancements, and received 374 community responses;and • • Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD98.4838-B929-72DF1544AE93 • WHEREAS,on April 11, 2018, the Mayor and City Commission adopted Resolution No. 2018-30259,approving recommendations made by the Finance and Citywide Projects Committee ("FCWPC")to implement educational enhancements and activities In the City's public schools for the, 2018-2019 school year and•subsequent school years including afterschool activities at • Biscayne Beach Elementary School andMiami Beach Fienberg/Fisher K-8 Center, in an amount •not•to exceed$60,000;'and • . • ' . • ' WHEREAS, since the April 1'1, 2018 City Commission meeting, the afterschool •enrichment program was expanded to Miami Beach Senior High School ("MBSHS"), without increasing the approved funding, in'the amount of$60,000;and' . ' WHEREAS, at the October 16, 2019 the City Commission meeting, MBSHS Rock Ensemble program was added as an afterschool enrichment program in an amount not to exceed •• $10,000;and • • . . . • WHEREAS,on October 16,2019 the City Mayor and Commission passed Resolution No. . 2019-31014.to amend Resolution No:•2018-30259 expanding the scope of afterschool activities currently funded by the City, in the annual amount of$60,000, to include Miami Beach Senior • High school as a participating school. . WHEREAS; on November.18, 2020 Resolution No. 2020-31481 was passed to amend • Resolution.No. 2019-31014 and Resolution.No. 2018-30259, in order to expand the scope of afterschool activities currently funded by the City, in the annual amount of$60,000, to Include Speech.and Debate at Miami Beach Senior High School, in an additional amount not to exceed $3,600.00 per year;and . • . • WHEREAS; on January 13, 2021, Resolution No. 2021-31537 was passed to authorize the City to accept donations to support the City of Miami Beach afterschool Rock Ensemble enrichment program, to. be utilized by the City of Miami Beach's afterschool enrichment Rock Ensemble program at Miami Beach•Senior High School, and appropriate said donations to the . City's Education Compact- Fund for use exclusively to support the City's Rock Ensemble ' afterschool enrichment program;and . • ' • . 'WHEREAS; on March 9, 2023 Resolution No. 2022-32064 was passed and adopted to provide funding for the'Miami Beech Senior High School Rock Ensemble afterschool,program, • through a grant to Young.Musicians:Unite, Inc.for the 2021-22 school year, in an amount not to • exceed $30,000; and authorized the.City Manager andCity Clerk to execute a grant agreement • tor the 2021-22 school year,.retroactive to the beginning of the school year(August 23, 2021 ); and further authorized funding for subsequent school years,in an amount not to exceed$30,000 per fiscal year,subject to funding'approval during the City's annual budgetary process;and . WHEREAS; on May 4, 2023 Resolution No. 2022-32139 amend Resolution No. 2021- 31537, which authorized the City to accept donations in support of the City of Miami Beach's afterschool enrichment Rock.Ensemble program At Miami Beach Senior•High School (the .. "Program"); said amendment approving and authorizing Young Musicians Unite, Inc. to accept donations in support of the Program (in lieu of the City accepting such donations), provided that all donations made to the Program shall be dedicated for the exclusive use and benefit of.the Program', per the terms of the agreement between the Young Musicians Unite,inc. and the City; • and • ' • • . . . . 2 • • Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 . • • • • • ' WHEREAS,on June 28,2023 the City Commission approved Resolution No.2023-32632,.' - a grant In the total amount of$10,000 to the Winsome Bolt Art Program;as part of the Sunflower Society,to•provide art education.at Miami Beath Fienberg Fisher K$during the 2023-24 school . • ' year and allocated a $10,000.grant for art education programming at Miami Beach Fienberg Fisher K-8'as part•of the City's budget process annually;and • , • WHEREAS,,the unique.needs of each participating.school make it challenging, if not impossible, for-anyone other than the City's Chief Education Officer, in collaboration with each . appropriate school site principal,to identify the appropriate'service provider for each school;and ' ' • • .WHEREAS, each afterschool enrichment class is fundamental in encouraging critical • thinking;sparking creativity,and setting the foundation for a career ingrowing fields and ensuring • °Miami-Beach educational enrichment programming is accessible;and,, • WHEREAS, as student bodies change;•so do the interests of those student bodies, • making it challenging to guarantee the annual•use of funds Identified for,specific programs at • ' specific schools.• • • •' NOW,. THEREI ORE, BE IT 'DULY RESOLVED BY THE MAYOR AND CITY. COMMISSION OF THE CITY OF •MIAMI BEACH,' FLORIDA, that the Mayor and City . Commission approve the rescinding Res_elution No.•2016-29660, 2018-30259, 2019-31014, • • 2020-31481, 2021-31537; 2022-32064, 2022-32139, 2023-32632 relating to the•City's free, afterschool enrichment programs at Miami Beach.public schools and consolidating all of the City- • funded programs created by the,above referenced resolutions within this single authorizing• . resolution,subject to the funding allocations authorized for each school,as specified in Exhibit A . • to the Commission Memorandum accompanying this Resolution; approve funding.for the above referenced after school programs, in the total amount of$122,525.77. for FY24 and each year .thereafter;'further,,provide that If any school does not utilize its entire allocation of funds for an • • . afterschool program approved by this Resolution,the.City Manager may authorize•any unspent funds for that-school to.be used for another afterschool program at such•school, up to the total ' amount allocated for that school; accept the recommendation of the City Manager and waive;by . • 517th vote,the formal competitive bidding requirement,in accordance with Section 2-367(e)of the 'City Code,.as to the selection of all future afterschool service providers_contemplated under this Resolution,finding artch Waiver to be'in the City's'best interest further, authorize the City Clerk • ' . and City Manager to execute all applicable agreements with service providers selected by the : City Manager and school site principai;•and further authorize the City Clerk and City Manager to execute annual agreements with the.service providers described in Exhibit A subject to an annual allocation of funds during the City's annual budget-process. ' PASSED and'ADOPTED this 116 day of -Yid • • 2023. • -ATTEST:- ' • 644-6::24"""-----------. - . .. . t . . . .�� -�:202 Dan Gelber, Mayor • • . Rafael E. Granado;City Clerk ,i,a,,,,,,,, • '• APPROVED AS TO \ern...... . . • . ' FORM&LANGUAGE -� •ti/�1 &FOR EXECUTION . ,111CORP DRATED, s ' . -;,V,• • ' •D • • • .1 -_19-1,3 . '^4,,,Q 4,,,,, ?=' ' ' . City Attorney, Date• Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 Resolutions-C7 I MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Aline T.Hudak,City Manager DATE: July 26,2023 • SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, RESCINDING RESOLUTIONS NO. 2016- 29660, 2018-30259, 2019-31014, 2020 31481, 2021-31537, 2022-32064, 2022- 32139, 2023-32632, RELATING TO THE CITY'S FREE AFTERSCHOOL ENRICHMENT PROGRAMS AT MIAMI BEACH PUBLIC SCHOOLS AND CONSOLIDATING ALL OF THE CITY-FUNDED PROGRAMS CREATED BY THE ABOVE REFERENCED RESOLUTIONS WITHIN THIS SINGLE AUTHORIZING RESOLUTION, SUBJECT TO THE FUNDING ALLOCATIONS AUTHORIZED FOR EACH SCHOOL, AS SPECIFIED IN EXHIBIT ATO THE COMMISSION MEMORANDUM ACCOMPANYING THIS RESOLUTION; APPROVING FUNDING FOR THE ABOVE REFERENCED AFTER SCHOOL PROGRAMS, IN THE TOTAL AMOUNT OF $122,525.77 FOR FY 24 AND EACH YEAR THEREAFTER; FURTHER, PROVIDING THAT IF ANY SCHOOL DOES NOT UTILIZE ITS ENTIRE ALLOCATION OF FUNDS FOR AN AFTERSCHOOL PROGRAM APPROVED BY THIS RESOLUTION, THE CITY MANAGER MAY AUTHORIZE ANY UNSPENT FUNDS FOR THAT SCHOOL TO BE USED FOR ANOTHER AFTERSCHOOL PROGRAM AT SUCH SCHOOL, UP TO THE TOTAL AMOUNT ALLOCATED FOR THAT SCHOOL; ACCEPTING • THE RECOMMENDATION OF THE CITY MANAGER AND WAIVING, BY 517TH VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT, IN ACCORDANCE WITH SECTION 2-367(E)OF THE CITY CODE,AS TO THE SELECTION OF ALL FUTURE AFTERSCHOOL SERVICE PROVIDERS CONTEMPLATED UNDER THIS RESOLUTION, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST; FURTHER, AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE ALL APPLICABLE. AGREEMENTS WITH SERVICE PROVIDERS SELECTED BY THE CITY MANAGER AND SCHOOL SITE PRINCIPAL; AND FURTHER AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE ANNUAL AGREEMENTS WITH THE SERVICE PROVIDERS DESCRIBED IN EXHIBIT A SUBJECT TO AN ANNUAL ALLOCATION OF. FUNDS DURING THE CITY'S ANNUAL BUDGET PROCESS. • Page 466 of 1588 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 • RECOMMENDATION The Administration recommends that the Mayor and the City Commission authorize the City to execute annual agreements with service providers as described In Appendix A,subject to an annual allocation of funds during the City's annual budget process. BACKGROUND/HISTORY As part of an ongoing effort to enrich the lives of youth in the community, the City of Miami Beach has launched a free Miami Beach After-School Enrichment Program(ASEP)to three Miami Beach schools in hopes of improving student self-esteem, providing a positive environment for kids and inspiring children to build their natural curiosity through hands-on learning. The unique needs of each participating school make it challenging to preselect.providers without, ongoing collaboration between the City's Chief Education Officer and each appropriate school site principal annually. Each afterschool enrichment class is fundamental in encouraging critical thinking, sparking creativity, setting the foundation for a career in growing fields,and ensuring Miami Beach educational enrichment programming is accessible. In January 2008, the City of Miami Beach entered into an Education Compact with Miami- Dade County Public Schools to enhance teaming opportunities for youth. The.Compact reflects the desire of the Miami Beach community to support excellence in the Cit's public schools and currently addresses and supports the following priority areas: Teacher Recruitment/Retention; Communication; Parental Involvement/Family Support; Youth and Community Engagement; Health and Well-Being; Student Achievement; Safety; and Technology. On April 15,2015,the Mayor and the City Commission adopted Resolution No.2015-28997, which directed the Administration to expand the Compact to address the following areas: Early Learning;Extracurricular/Choice.Offerings;and Afterschool Programming. On December 14,2016,.the Mayor and the City Commission adopted Resolution No.2016- 29660 to support a partnership with Common Threads programming in an amount not to exceed$18,925.77.Common Threads offers youth and families hands-on cooking programs and nutrition education. On April 11, 2018,the Mayor and City Commission adopted Resolution No. 2018-30259, approving recommendations made by the Finance and Citywide Projects Committee (" FCWPC")to implement educational enhancements and activities in the City's public schools for the 2018-2019 school year and subsequent school years including afterschool activities at Biscayne Beach Elementary School and Miami Beach Fienberg/Fisher K-8 Center, in an amount not to exceed.$60,000. On October 16, 2019 the Mayor and Commission passed Resolution No. 2019--31014 to amend Resolution No. 2018-30259 expanding the scope of afterschool activities currently funded by the City, in the annual amount of$60,000, to include Miami Beach Senior High school as a participating school to support the Miami Beach Senior High School Rock Ensemble in an amount not to exceed$10,000. On November 18, 2020 Resolution No. 2020-31481 was passed to amend Resolution No. Page 467 of 1588 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 2019-31014 and Resolution.No. 2018-30259, in order to expand the scope of afterschool activities currently funded bythe City,in the annual amount of$60,000,to,include Speech and Debate at•Miami Beach Senior High School,In an additional amount not to exceed$3,600.00 per year. On January 13,2021,Resolution No.2021-31537 was passed to authorize the City to accept donations to support the City of Miami Beach afterschool Rock Ensemble enrichment program,to be utilized by the City•of Miami Beach's afterschool enrichment Rock Ensemble program at Miami Beach Senior High School,and appropriate the said donations to the City's Education Compact Fund for use exclusively to support the City's Rock. Ensemble afterschool enrichment program. On:March 9, 2023 Resolution No. 2022-32064 was passed and adopted to provide funding • for the Miami Beach Senior High School Rock Ensemble afterschool program, through a grant to Young.Musicians Unite, Inc.for the 2021-22 school year,in an amount not to exceed $30,000;and authorize the City Manager and City Clerk to execute a grant agreement for the 2021-22 school year, retroactive to the beginning of the school year(August 23, 2021 );and further authorize funding for subsequent school years, in an amount not to exceed $30,000 per fiscal year;subject to•funding approval during the City's annual budgetary process. At the June 28,2023, City Commission meeting the City Commission approved Resolution No.2023-32632,a grant in the total amount of$10,000 to the Winsome Bolt Art Program,as part of the Sunflower Society,to provide art education at Miami Beach Fienberg Fisher K-8 during the 2023-24 school year and allocate a$10,000 grant for art education programming at Miami Beach Fienberg Fisher K-8 as part of the•City's budget process annually. ANALYSIS • The Afterschool program continues to expand and provide enrichment to Miami Beach youth. By engaging students around the subjects of Science, Technology, Engineering, Art, and Math,the Afterschool program aims to spark an interest and life-long appreciation of the arts and sciences in children from an early age. As student bodies change,so do the interests of those student.bodies, making it challenging to guarantee the annual use of funds identified for specific programs at specific schools. • SUPPORTING•SURVEY DATA 49%of residents indicated satisfied or very satisfied with public schools in Miami Beach FINANCIAL INFORMATION Funding approved in prior resolutions.No newfunding requested.See Appendix A. Applicable Area Not Applicable Is this a"Residents Right Does this item utilize G.O. to Know"item.pursuant to Bond Funds?, City Code Section 2-14? No No • Page 466 of 1588 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 Strategic Connection Prosperity-Be known for(K-12)educational excellence. Legislative Tracking • Education and Performance Initiatives • ATTACHMENTS: Description o Resolution o Appendix A-Afterschool Reso Tracker Chart • • • • Page 469 of 1588 Docusign Envelope ID:5894.7FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 EXHIBIT A • Reso No. Tide • • • Amount($) Service Provider 2016-29660 RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA, $18,925.77 Common Threads ACCEPTING THE RECOMMENDATION OP THE NEIGHBORHOOD/COMMUNITY AFFAIRS •COMMITTEE TO SUPPORT A PARTNERSHIP WITH COMMON THREADS,A NATIONAL NON-PROFIT ORGANIZATION,WHICH TEACHES CHILDREN,FAMILIES,AND TEACHERS TO COOK FOR A HEAL • THIER LIFE;APPROVING A PARTNERSHIP WITH COMMON THREADS;REFERRING THIS MATTER TO THE FINANCE AND CITYWIDE PROJECTS COMMITTEE TO IDENTIFY FUNDING FOR A .PARTNERSHIP WITH COMMON THREADS;AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR A PARTNERSHIP WITH COMMON THREADS,AFTERFUNDING APPROVAL IN AN AMOUNT NOT TO EXCEED$18,925.77. 2018,30259 RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA, $60,000 Selected Annually for Biscayne ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE Beach Elementary and Miami TO IMPLEMENT THE FOLLOWING EDUCATIONAL ENHANCEMENTS IN THE CITY'S PUBLIC Beach Fienberg Fisher K-B SCHOOLS FOR THE 2018-2019 SCHOOL YEAR AND SUBSEQUENT SCHOOL YEARS,SUBJECT TO APPROVAL OF A BUDGET AMENDMENT FOR FY 2017-2018 AND FUNDING APPROVAL IN EACH SUBSEQUENT FISCAL YEAR DURING THE CITY'S BUDGETARY PROCESS:(I)AFTERSCHOOL ACTIVITIES AT BISCAYNE ELEMENTARY SCHOOL AND FIENBERG/FISHER K-B CENTER,IN AN AMOUNT NOT TO EXCEED$60,000;(II)READING TUTORS FOR STUDENTS WHO ATTEND SOUTH POINTE ELEMENTARY SCHOOL NORTH BEACH ELEMENTARY SCHOOL BISCAYNE ELEMENTARY SCHOOL FIENBERG/FISHER K-8 CENTER,AND NAUTILUS MIDDLE SCHOOL IN AN AMOUNT NOT. TO EXCEED$50,000;(III)MATH TUTORS FOR STUDENTS WHO ATTEND NAUTILUS MIDDLE SCHOOL AND MIAMI BEACH SENIOR HIGH SCHOOL IN AN AMOUNT NOT TO EXCEED$20,000; (IV)MENTAL HEALTH SERVICE EXPANSION AT SOUTH POINTE ELEMENTARY SCHOOL NORTH BEACH ELEMENTARY SCHOOL BISCAYNE ELEMENTARY SCHOOL,FIENBERG/FISHER K-8 CENTER, AND NAUTILUS MIDDLE SCHOOL,IN AN AMOUNT NOT TO EXCEED$60,000;AND(V)COLLEGE PREPARATION PROGRAM AND MATERIALS FOR 500 MIAMI BEACH SENIOR HIGH SCHOOL STUDENTS,IN AN AMOUNT NOT TO EXCEED'$12,500;FURTHER,AUTHORIZING THE CITY k MANAGER AND CITY CLERK TO EXECUTE ANY AND AU.REQUIRED AGREEMENTS AND DOCUMENTS TO IMPLEMENT THE EDUCATIONAL ENHANCEMENTS;FURTHER,AUTHORIZING THE REDUCTION IN FUNDING,TO AN AMOUNT NOT TO EXCEED$35,000,OF THE VOLUNTARY • PREKINDERGARDEN(VPK)PROGRAM FOR THE 2018-2019 SCHOOL YEAR;AND FURTHER AUTHORIZING THE CITY MANAGER TO MODIFY AND/OR TERMINATE THE AGREEMENT WITH THE SCHOOL BOARD OF MIAMI-DADE COUNTY,FLORIDA FOR THE VPK PROGRAM,AS APPLICABLE. 2019-31014 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, N/A Selected Annually FLORIDA,AMENDING RESOLUTION NO.2018-30259 EXPANDING THE SCOPE OF AFTERSCHOOL ACTIVITIES CURRENTLY FUNDED BY THE CITY,IN THE ANNUAL AMOUNT OF$60,000,TO INCLUDE MIAMI BEACH SENIOR HIGH SCHOOL AS A PARTICIPATING SCHOOL 2020-31481 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, $3,600 Selected Annually for Miami FLORIDA,AMENDING RESOLUTION NO.2019-31014 AND RESOLUTION NO.2018-30259,IN Beach Sr.High ORDER TO EXPAND THE SCOPE;OF AFTERSCHOOL ACTIVITIES CURRENTLY FUNDED BY THE CITY, IN THE ANNUAL AMOUNT OF.S60,000,TO INCLUDE SPEECH AND DEBATE AT MIAMI BEACH SENIOR HIGH SCHOOL IN AN ADDITIONAL AMOUNT NOT TO EXCEED$3,600 PER YEAR. 2621-31537 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, N/A Submitted Annually by Young FLORIDA,APPROVING AND AUTHORIZING THE CITY TO ACCEPT DONATIONS TO SUPPORT THE Musicians Unite CITY OF MIAMI BEACH AFTERSCHOOL ROCK ENSEMBLE ENRICHMENT ROGRAM,TO BE UTILIZED BY THE CITY OF MIAMI BEACH'S AFTERSCHOOL ENRICHMENT ROCK ENSEMBLE PROGRAM AT MIAMI BEACH SENIOR HIGH SCHOOL,AND APPROPRIATE THE SAID DONATIONS TO THE CITY'S EDUCATION COMPACT FUND FOR USE EXCLUSIVELY TO SUPPORT THE CITY'S ROCK ENSEMBLE AFTERSCHOOL ENRICHMENT PROGRAM. Pecg0ci14 1588 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-720F1544AE93 EXHIBIT A Reso No: Tdle • Amount(S) 5endce Provider' 2022-32064 A RESOLUTION OFTHE MAYOR AND C OY COMMISSION OF THE CITY OF MIAMI BEACH, $30,000 Young Musicians Unite,Inc. FLORIDA,ACCEPTING THE RECOMMENDATION OF THE FINANCE AND ECONQMIC RESILIENCY COMMITTEE TO PROVIDE FUNDING FOR THE MIAMI BEACH SENIOR HIGH SCHOOL ROCK ENSEMBLE AFTERSCHOOL PROGRAM;THROUGH A GRANT TO:YOUNG MUSICIANS UNITE,INC FOR THE 2021-I2 SCHOOL YEAR,IN AN AMOUNT NOT TO EXCEED$30,000;AND.AUTHORIZING LTHE CITY MANAGER AND CITY CLERK TO EXECUTE A GRANT AGREEMENTWITH.YOUNG MUSICIANS UNITE,INC,RETROACTIVE TO THE BEGINNING OF THE 2021-.2022 SCHOOL YEAR "(AUGUST 23,2021);AND FURTHER AUTHORIZING FUNDING FOR SUBSEQUENT SCHOOL YEARS, IN AN AMOUNT NOT TO EXCEED$30,000 PER FISCAL YEAR,SUBJECT TO FUNDING APPROVAL •DURING THE CITY'S ANNUAL BUDGETARY PROCESS. 2022-32139 A RESOLUTION OF THE MAYOR'AND CITY COMMISSION OF THE CRY OF MIAMI BEACH, N/A Submitted Annually by Young FLORIDA,AMENDING.RESOLUTION NO.2021-31537,WHICH AUTHORIZED THE CITY TO ACCEPT Musicians Unite,Inc DONATIONS IN SUPPORT OF THE CITY OF MIAMI BEACH'S AFTERSCHOOL ENRICHMENT ROCK • ENSEMBLE PROGRAM AT MIAMI BEACH SENIOR HIGH SCHOOL(THE'PROGRAM");SAID AMENDMENT APPROVING AND AUTHORIZING YOUNG MUSICIANS UNITE,INC.TO ACCEPT DONATIONS IN SUPPORT OF THE PROGRAM(IN LIEU OF THE CITY ACCEPTING SUCH DONATIONS),PROVIDED THAT ALL DONATIONS MADE TO THE PROGRAM SHALL BE DEDICATED FOR THE EXCLUSIVE USE AND BENEFIT OF THE PROGRAM,PER THE TERMS OF THE AGREEMENT BETWEEN THE YOUNG MUSICIANS UNITE,INC.AND THE CRY.. 2023-32632 A RESOLUTION OF THE MAYOR AND COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA, , $10,000 Selected Annually ACCEPTING THE RECOMMENDATION OF THE FINANCE AND ECONOMIC RESILIENCY COMMITTEE,MADE AT ITS MAY 24,2023 MEETING,AND APPROVING A GRANT IN THE TOTAL AMOUNT OF$10,000 TO THE WINSOME BOLT ART PROGRAM,AS PART OF THE SUNFLOWER SOCIETY,TO PROVIDE ART EDUCATION AT MIAMI BEACH FIENBERG FISHER K-8 DURING THE 2023.24 SCHOOL YEAR;AUTHORIZING THE CITY CLERK AND CITY MANAGER.TO EXECUTE THE • CITY'S STANDARD GRANT AGREEMENT WITH RESPECT-TO THE FOREGOING;AND DIRECTING THE ADMINISTRATION TO ALLOCATEA$10,000 GRANT FOR ART EDUCATION PROGRAMMING AT MIAMI BEACH FIENBERG FISHERk-B AS PART OF THE CITY'S BUDGET PROCESS ANNUALLY. • Total Funds for Afterschool Programming:$122,525.771 l ' • • PagpaA72409e 1588 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA=CD9B-4838-B929-72DF1544AE93 • RESOLUTION NO, 2023-32632 A RESOLUTION OF THE MAYOR AND COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA; ACCEPTING THE RECOMMENDATION OF THE FINANCE AND ECONOMIC RESILIENCY COMMITTEE, MADE AT ITS MAY 24, 2023 MEETING, AND APPROVING A GRANT IN THE TOTAL AMOUNT OF $10,000 TO THE WINSOME BOLT ART PROGRAM, AS PART OF THE SUNFLOWER SOCIETY, TO PROVIDE ART EDUCATION AT MIAMI BEACH FIENBERG FISHER K-8 DURING THE 2023-24 SCHOOL YEAR; AUTHORIZING THE CITY CLERK AND CITY MANAGER .TO EXECUTE THE CITY'S STANDARD GRANT AGREEMENT WITH•RESPECT TO THE FOREGOING;AND DIRECTING THE ADMINISTRATION TO ALLOCATE A $10,000 GRANT FOR ART EDUCATION PROGRAMMING AT MIAMI BEACH FIENBERG FISHER K- 8 AS PART OF THE CITY'S BUDGET PROCESS ANNUALLY. WHEREAS, on April 11, 2018, the Mayor and City Commission adopted. Resolution No. 2018-30259, approving recommendations made by the FCWPC to implement free afterschool activities at Biscayne Elementary School and Fienberg/Fisher K-8 Center, and WHEREAS, the City of Miami Beach through the Office of Education and Performance Initiatives provides free afterschool STEM (Science Technology Engineering Mathematics)enrichment at Miami Beach Fienberg Fisher K-8 and Biscayne Beach Elementary; and WHEREAS, historically, free afterschool enrichment at both Miami Beach Fienberg Fisher K-8 and Biscayne Beach Elementary has been provided successfully to students at these public schools; and WHEREAS,the Sunflower Society was founded in 1971,as a non-profit charitable organization dedicated to helping children, families and individuals who have special needs; and WHEREAS,funds approved will support Sunflower Society's free after-school art classes at Miami Beach Fienberg Fisher K-8 Center for the artteachers through Winsome Bolts Winsome Art Program for the 2023-2024 school year; and WHEREAS,at the December.14,2022 City of Miami Beach Commission meeting, the Commission approved the referral to the Finance and Economic Resiliency Committee to discuss a$10,000 grant for Miami Beach Fienberg Fisher K-8 after-school enrichment; and Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 • WHEREAS, at the May 24, 2023 Finance and 'Economic Resiliency Committee•. :meeting, the Committee•Members.unanimously supported the allocation of a$10,000 . • g'rantfdr artt.education at Miami Beach Fienberg Fisher K-B for the 2023=24 school year. • • NOW, THEREFORE, BE.IT DULY RESOLVED•.BY THE •MAYOR AND CITY COMMISSION OF THE CITY OF MIAMIBEACH, FLORIDA,_that the Mayor and City ' Commission hereby accept the recommendation of the Financeand Economic Resiliency ' . : Committee, made at its May 24, 2023 meeting, and approve a grant in the.total amount of$10,000 to the Winsome•Bolt Art Program, as part of the Sunflower Society,to provide art education at Miami Beach Fienberg Fisher K:8 during the 2023-24 school year . : authorize the City Clerk and City Manager to execute the City's•standard.grant agreement - • with respect to the foregoing;and directthe Administration to allocate a$10,000 grant for . art education.:programming at Miami Beach Fienberg Fisher K-8 as part of the City's. budget process annually. . ' . • ' ' PASSED and.ADOPTED this S . day of �uht . • . , 2023. ' - ATTEST:• • • • 6,0627.......z...... . Dan Gelber, Mayor . , • .. N. '. JUL — 5 2023 . . . . .: • .Rafael E. Granada, City Clerk • • . Sponsored by Commissioner Kristen Rosen Gonzalez • _ •• • . % NCORPTORA1EDJ • . APPROVED AS TO . . .. FORM&•LANGUAGE . •• . . • . . . • &FOR EXECUTION • • . • • • City Attorney M• Date • Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 Resolutions-C7•E MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission • FROM: Alina T.Hudak,City Manager DATE: June 28,.2023 • SUBJECT:A RESOLUTION OF THE MAYOR AND COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,ACCEPTING THE RECOMMENDATION OF THE FINANCE AND ECONOMIC RESILIENCY COMMITTEE, MADE AT ITS MAY 24,2023 MEETING,AND ALLOCATING A GRANT IN THE TOTAL AMOUNT OF $10,000 TO THE WINSOME BOLT ART PROGRAM AS PART OF THE SUNFLOWER SOCIETY,TO PROVIDE ART EDUCATION AT MIAMI BEACH FIENBERG FISHER K-8 DURING THE 2023-24 SCHOOL YEAR; AND FURTHER, AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE THE CITY'S STANDARD GRANTAGREEMENT•WITH RESPECT TO THE FOREGOING; AND FURTHER, DIRECTING THE CITY ADMINISTRATION TO ALLOCATE A $10,000 GRANT FOR ART EDUCATION AS PART OF THE. CITY'S ANNUAL BUDGET PROCESS ANNUALLY. RECOMMENDATION The Administration will be submitting a budget amendment at the June 2023 Commission meeting to amend the FY 2023 budget to support art education at Miami Beach Fienberg Fisher K-8 to ensure programming begins in the 2023-24 school year. BACKGROUND/HISTORY At the May 24, 2023 Finance and Economic Resiliency Committee meeting, members • unanimously supported the allocation of a $10,000 grant for art education at Miami Beach Fienberg Fisher K-8 for the 2023-24 school year with direction to also send a budget amendment to the June 2023 Commission meeting.At the December 14, 2022 City of Miami Beach Commission meeting, the Commission approved the referral to the Finance and Economic Resiliency Committee by Conrrlissioner Kristin Rosen Gonzalez to discuss a $10,000 grant for Miami Beach Fienberg Fisher K-8 after-school enrichment. After follow-up discussions with the Commissioner's Office,the request by Sunflower Society to provide art education at Miami Beach Fienberg Fisher K-8 may best be accomplished through a direct partnership with the Winsome Art Program. The Winsome Art Program provides the art teachers,curriculum,and supplies for the art education historically supported by Sunflower Society. Page 341 of 1808 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D38A-CD9B-4838-B929-72DF1544AE93 • ANALYSIS • Per Resolution 2018-30259, the City of Miami Beach through the Office of Education and Performance Initiatives provides free afterschool STEM (Science Technology Engineering • Mathematics)enrichment at Miami Beach Fienberg Fisher K-8 and Biscayne Beach Elementary in partnership with FROST Science and Florida International University (FIU). FROST Science provides two clays of afterschool programming each semester including classes on Inventive Engineering and Playing with Physics. FIU provides three days of afterschool programming in the Exploration of Science. Science Exploration topics include methods for analyzing DNA, engineering air-propelled rockets, marine and animal camera rigs, examining plankton species,microplastics and more. - Historically,free afterschool enrichment at both Miami Beach Fienberg Fisher K-8 and Biscayne Beach Elementary has been provided successfully to students at these public schools. The Sunflower Society was founded in 1.971,as a non-profit charitable organization dedicated • to helping children,families and individuals who have special needs. Recently the focus of the programs has been on after-school folk art that includes green art for a green community and environmental education to teach children and youth to recycle materials, plant seeds in school and community'gardens, and teach children to conserve water by painting rain barrels. The children and youth incorporate the concepts of a green community by creating art from materials that would otherwise become waste and build robots and models of green cities of the future in an annual art exhibit at the Miami Beach Botanical Garden.Activities proposed are painting and design for rain barrels,flowerpots,and recycle bins. In addition,the children will create puppets and story lines for puppet shows,a comic book with characters and a collection of stories about children and how they save our planet from pollution and waste. Funds are being requested to support Sunflower Society's free after school art dasses at Miami Beach Fienberg Fisher K-8 Center promoting the use of recycled materials and helping students to learn about conserving. the environment Examples include reducing their environmental footprint andpromoting sustainable behaviors including energy and water conservation,waste reduction and recycling.The funds requested for Fall 2023 will pay for the art teachers through Winsome Bolt's Winsome Art Program. There we two art instructors and volunteer assistants.The art teachers are Winsome Bolt and Denise Marlow who have been involved with Sunflower Society for the past fifteen years. Winsome Bolt is a folk artist with experience in the private sector as well as in the community setting. In 1986 she became director of Jet Silk Screen and designed interiors for clients such as Aussie Rags in Bat Harbor, Luke Campbell, Jackson Memorial Hospital, and the sports department of the Miami-Dade School system. Denise Marlow is a self-taught folk artist that specializes in wood and metal cuttings. Her experience in community programs include the Center for Family and Child Enrichment instructing young ladies in a group home to tap Into their emotions through art. A direct partnership with the Winsome Art Program supported by the Sunflower Society will allow Miami Beach youth attending Miami Beach Fienberg Fisher K-8 access to free art classes. SUPPORTING SURVEY DATA • 49%of residents are satisfied and extremely satisfied with public schools in Miami Beach Page 342 of 1808 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 FINANCIAL INFORMATION • FY2023: $10,000 FY 2024: $10,000 annually Applicable Area Not Applicable Is this a"Residents Right Does this item utilize G.Oa to Know"Item,pursuant to Bond Funds? City Code Section 2-14? No - No Strategic Connection Prosperity-Be known for(K-12)educational excellence. Legislative Tracking Education and Performance Initiatives Sponsor Commissioner Kristen Rosen Gonzalez Page 343 of 1808 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 Detail by Entity Name DIVISION OF.CORPORATIONS Ji Y!i1J!1 Jj ''lIr t 1 I P r r � r �I ./f,. .Org � ) 0_�A� r r 0!� on official June of Florida rr?lfthm Department of State / Division of Corporations / Search Records / Search by Entity Name/ Detail by Entity Name Florida Profit Corporation WINSOME DESIGNS, INC. Filing Information Document Number P01000019993 FEUEIN Number 65-1080775 Date Filed 02/23/2001 State FL Status ACTIVE Last Event REINSTATEMENT Event Date Filed 07/20/2018 Principal Address 1190 NE 86TH STREET MIAMI,FL 33138 Changed:05/22/2002 Mailing Address 1190 NE 86TH STREET MIAMI,FL 33138 registered Agent Name&Address RAPID CORPORATE SUPPLIES,INC. 17100 NE 19TH AVENUE NORTH MIAMI BEACH,FL 33162 Name Changed:07/20/2018 Officer/Director Detail Name&Address Title D BOLT,WINSOME 1190 NE 86TH STREET MIAMI,FL 33138 Annual Reports Report Year Filed Date 2021 04/06/2021 hops:/lsearch.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?Inquirytype=EntityName&directionType=initial&searchNameOrder=WINSOM... 1/2 Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-72DF1544AE93 Detail by Entity Name 2022 04/28/2022 . 2023 03/26/2023 Document Images, 03/26/2023-ANNUAL REPORT View image in PDF format 04/28/2022—ANNUAL REPORT View image in PDF format J 04/06/2021—ANNUAL REPORT View image In PDF format 03/20/2020—ANNUAL REPORT View image In PDF format 04/18/2019—ANNUAL REPORT View Image in PDF format • 07/20/2018—REINSTATEMENT View image in PDF format J 04/30/2016—ANNUAL REPORT View Image in PDF format 04/30/2015—ANNUAL REPORT View image in PDF format 04/2912014—ANNUAL REPORT View image in PDF format 04/30/2013—ANNUAL REPORT View Image in PDF format 04/28/2012—ANNUAL•REPORT View image in PDF format 04129/2011—ANNUAL REPORT View image in PDF format p4/30/2010—ANNUAL REPORT View image in PDF format 04/30/2009—ANNUAL REPORT View image in PDF format 05/05/2008—ANNUAL REPORT View image In PDF format 09/07/2007—ANNUAL REPORT View image in PDF format 05/02/2006—ANNUAL REPORT "View image in PDF format 04/30/2005—ANNUAL REPORT View image in PDF format 04/30/2004—ANNUAL REPORT View image in PDF format 05/05/2003—ANNUAL REPORT View image in PDF format J 05/22/2002—ANNUAL REPORT View image in PDF format . 02/23/2001—Domestic Profit View image In PDF format • hops://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail7lnquirytype=EntityName&directionType=lnitlal&searchNameOrder--VVI NSOM... 2/2 -Docusign Envelope ID:58947FDD-C2FB-4F55-95EB-059799817191 Docusign Envelope ID:1120D3BA-CD9B-4838-B929-720F1544AE93 Contract/Document. MIAMI BEACH Routing Form Contract No. Title CMB WINSOME ART FFK-8 AFTERSCHOOL 2024-2025 Contractor Re•uestin: De•artment WINSOME DESIGNS,INC. EDUCATION'&PERFORMANCE INIT. .Jan • •. ACM`Name.&; De••rtment Director`N .•• •• DR.LESLIE ROSENFELD ` fj JASON GREENE. sel GVttht t. `194824CA93D744F... 2118893138C448f... Documen v•' S-.e'. One Type 1-Contract,amendment,change order or task order resulting from a procurement-issued competitive solicitation. Type 2—Other contract,amendment,change order or task order not resulting from a procurement-Issued competitive solicitation. Type 3—Independent Contractor Agreement(ICA) Type 6—Tenant Agreement Type 4—Grant agreements with the City as the recipient Type 7—Inter-governmental agency agreement Type 5—Grant agreements with the City as the grantor X Other: Brief Summa &Pu •one, attach memo If addit onal s:ace necessa a This agreement allows WINSOME DESIGNS,INC.to provide free visual arts afterschool programming to students at Miami Beach Fienberg-Fisher K8 for the 2024-2025 school year.Afterschool programming for 2024-2025 will also be provided by FROST Museum, Florida International University,and Young Musicians Unite. In 2008,the City of Miami Beach entered into an Education Compact with Miami-Dade County Public Schools to enhance learning opportunities for youth.Reso 2018-30259 approved afterschool activities at these schools Including subsequent school years in an amount not to exceed$60,000.In June of 2023 the Mayor and Commission signed Reso 2023-32632 which approves a grant in the total amount of$10,000 to the Winsome Bolt Art Program,as part•of the Sunflower Society,to provide art education at Miami Beach.Fienberg Fisher K-8 during the 2023-24 school year.In July 2023 the Mayor and Commission signed Reso 2023-32686 which consolidated all Afterschool Enrichment Resolutions,approving funding for $122,525.77(budget breakdown on pages 8&9 of Reso)for Fiscal Year 2024 and each year thereafter with the authorization of the City Manager and City Clerk to execute any and all required agreements to implement the educational enhancements. Ori final Term ;Renewal Periods- • Total Term Ori:i'nal+,Renewals "IV' October 1,2024-June 5,2025 Fundln:information Grant Funded: I I Yes X I No I I State I I Federal I I Other: I Cost&Fundin:Source „f Year AnnualCost Account I , 1 $10,000 177-6881-000343-12-400-592-00-00-00 I Yes I X I No 1.For contracts longer than five years,contact the Procurement Department. 2.Attach a orting explanation needed. 3.Budget approval indicates approval for the current fiscal year only.Future years are subject to City Commission approval of annual adopted operating budget. • Authorl to-5l n . . City Commission Approved: X Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date: 2023-32632 and 2023-32686 If no,explain why CC approval is not required: Legal Form Approved: I X Yes I No If no,explain below why form approval is not necessary: Coin;HanceA•'iovals'see-attached . q` r V Procurement: e-.- usieneany: Grants: NA Budget:Tameka Otto-Stewarte_t Otto VIP/ Information Technology: NA Risk Management:Marc Chevalier �µ824BnA6 1q Fleet&Facilities: NA Human Resources: �►"�uA&YefD,ezes74oaos... Other: NA