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2024 Simchas Bais Hashoeiva- Sponsorship Agreement between CMB & Bais Menachem, Inc., j Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 2029 - 3'3`{1I 2024 SIMCHAS BATS HASHOEIVA-SPONSORSHIP AGREEMENTOC 0 0 Z 4 THIS AGREEMENT is made and entered into this day of , 2024 ("Effective Date"), by and between the City of Miami Beach, Florida, a Florida municipal corporation, with offices at 1700 Convention Center Drive, Miami Beach, FL 33139 (the "City"), and Bais Menachem, Inc., a Florida Not For Profit Corporation, with offices at 444 West 40th Street, Miami Beach, FL 33140 ("Event Organizer") (altogether, the"Agreement"). WITNESSETH: WHEREAS, the City desires to sponsor the"Simchas Bais Hashoeiva"(the"Event"), is an annual joyous Jewish holiday celebration that has become a beloved tradition in Miami Beach rooted in cultural significance that began in ancient times and was celebrated in the temple in Jerusalem;and WHEREAS, the event is a time for community members to come together in unity and celebration, embodying the spirit of shared joy and cultural vibrancy: and WHEREAS, the Event includes a street closure of 40th Street between Royal Palm and Prairie Avenues; and WHEREAS, the focal point of this community celebration is a main stage featuring live music acts that captivate and engage attendees; and WHEREAS, the Event Organizer applied for sponsorship funding through the FY 2024 Miami Beach Special Event Sponsorship Program designed to provide financial assistance to Miami Beach-based special events; and WHEREAS, on June 24, 2024, the Mayor and City Commission adopted Resolution No. 2024-33113, accepting the recommendation of the Tourism and Culture Department for the approval of a sponsorship, in a recommended award amount of$15,485.00 for the 2024 Event; and WHEREAS, the City's sponsorship funding for the Event is to be paid directly to Event Organizer, as more particularly set forth herein, to offset expenses for producing and presenting the Event. NOW,THEREFORE,in consideration of the mutual promises and covenants made herein, City and Event Organizer agree as follows: 1. The above recitals are true and correct and are incorporated by reference herein. 2. The Term of this Agreement will commence on the Effective Date set forth above, and shall expire following the conclusion of the 2024 Event and Event Organizer's completion of all of its obligations hereunder, unless terminated earlier in accordance with this Agreement. 3. Event Organizer shall be solely responsible for producing and promoting all aspects of the Event, including securing private sponsors and vendors to participate in the Event. The Event Organizer has advised the City that the Event shall be known and promoted under the title of the "Simchas Bais Hashoeiva." Event Organizer shall be responsible for the conduct and operation of the Event and will provide the appropriate officials to conduct the Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 Event. Except as specified herein for the remainder of the term of this Agreement, the City is under no obligation to fund subsequent Events. 4. The term "Event" as used herein shall include the event described in the recitals to this Agreement. Further, City shall not be a party to any independent contracts that the Event Organizer may enter into with other organizations, contractors, or participants in the Event and/or supporting activities, nor shall City be liable to such third parties. Event Organizer shall not represent that it is an agent, official, authorized representative or employee of City. 5. Subject to Event Organizer's compliance with its obligations under this Agreement, City is responsible for the following: a) Subject to Event Organizer's compliance with its obligations under this Agreement and an annual appropriation of funds at the City Commission's sole discretion, City shall provide Event Organizer with sponsorship funding for the purposes specified herein, in the amount of$15,485.00 for the 2024 Event; provided, however, that no more than 15 percent of the City's total sponsorship contribution may be disbursed in advance of the Event. All remaining cash contributions shall be made on a reimbursement basis, following the conclusion of the Event, and following Event Organizer's submission, and the City's acceptance, of the final report referenced in this Agreement. 6. Event Organizer shall be responsible for any and all compensation that may be due to any and all performers, entertainers, vendors, organizations, event sanctioning bodies, vendors, and participants, and City shall have no such responsibility, obligation or liability. City shall not be responsible or liable to competitors for prize money payments, or to any third party for any aspect of the production of the Event. 7. Warranties. Event Organizer warrants and represents that it has all necessary rights, authority, licenses and permits necessary to enter into this Agreement, to grant the rights and licenses herein granted, and to carry out its responsibilities as set forth herein. Event Organizer shall utilize the sponsorship benefits and conduct and operate the Event in accordance with all applicable laws, and without endangering others or violating their rights. 8. Sponsorship benefits. In consideration of the City sponsorship funding described in this Agreement, and the mutual promises made herein, Event Organizer shall provide sponsorship benefits to the City which, at a minimum, shall include the sponsorship benefits set forth in Section 9 of this Agreement. 9. Public benefit program. Event Organizer shall provide a public benefit program to be made available to City of Miami Beach residents. The Event's public benefit program shall include the following, wherever permissible and applicable within the Event footprint: A. The Event is free and open to the public 10. Final report. The Event Organizer must provide, within 30 days of the completion of the Event, a Final Report, detailing the following: • Third-party verification of Event outcomes including, without limitation, event attendance figures with proven method of collection, media impressions generated by the event, photos and videos of the event; 2 Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 • The implementation of the public benefit program, including statistics relating to how many residents, seniors, and children were served,and how this program was marketed and communicated to the residents; and • All supporting documentation required under Section 5 for the payment of the Cash Sponsorship; and • Vendor and community feedback. 11. Sponsorship Requirements The following is a list of publicity and credit requirements for events or programs receiving financial or in- kind support from the City of Miami Beach (if applicable): A. Prominently display City of Miami Beach logo in all promotional marketing materials related to the event/program including, but not limited to, advertisements, brochures, websites, e-mails, newsletters, banners, posters, event programs, and other print and/or electronic publications in a manner where the City logo is displayed before sponsors of lesser value, and placed in the most prominent position amongst sponsors of the same level. B. Live announcement(s)during the event by emcee. C. Operate within the requirements of all City of Miami Beach existing sponsorships including the non-alcoholic pouring rights agreement with PepsiCo who is granted exclusivity in ALL non-alcoholic beverage categories with the exception of hot tea, dispensed hot coffee and hot cocoa, and Red Bull who is granted exclusivity in the Energy Drink category. As well, all soda and water must be served in non-plastic containers. D. All complimentary tickets provided by an event/event producer shall be distributed in accordance the City Commission complementary ticket distribution policy described in Resolution No. 2014-28638 and must be sent to the attention of the Director of the Tourism and Culture Department, located at 1755 Meridian Avenue—5th Floor, Miami Beach, FL 33139. 12. Event Organizer is responsible for the following: A. Event Organizer shall arrange for vendor concessions inside the enclosed area of the Event Site. All sales of soft drinks or other beverages must be in compliance with the City's beverage contract. Event Organizer will collect all proceeds from Event concessions. City shall have no responsibility, obligation or liability relating to vendor concessions. Event Organizer shall be solely responsible for ensuring that all vendors' services are provided in accordance with all applicable laws, including,without limitation, all food service, food handling, and alcoholic beverage and license regulations. 1. Event Organizer hereby agrees and acknowledges that, pursuant to Section 82-7 of the City Code, as may be amended from time to time, Event Organizer shall not sell, use, provide food in, or offer the use of expanded polystyrene food service articles (as defined in City Code Section 82-7) within the Event Site. A violation of this section shall be deemed a default under the terms of this Agreement. Notwithstanding the above, this section shall not apply to expanded polystyrene food service articles used for prepackaged food that have been filled and sealed prior to receipt by Event Organizer. 3 Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 2. Additionally, Event Organizer agrees and acknowledges that, pursuant to Section 82- 8 of the City Code, as may be amended from time to time, Event Organizer shall not sell, use, provide food in, or offer the use of single-use plastic beverage straws or single-use plastic stirrers(as defined in City Code Section 82-8)within the Event Site. A violation of this section shall be deemed a default under the terms of this Agreement. Notwithstanding the above, the requirements of Section 82-8 shall not restrict Event Organizer from providing a beverage with, or offering the use of, a single-use plastic beverage straw or single-use plastic stirrer to an individual with a disability or medical condition that impairs the consumption of beverages without a single-use plastic beverage straw or single-use plastic stirrer. 3. Event Organizer agrees to comply with Section 46-92(c) of the City Code, which provides that it is unlawful for any person to carry any expanded polystyrene product, single-use plastic beverage straw, or single-use plastic stirrer onto any beach or park within the City. It is also unlawful for any business to provide single-use plastic beverage straws or single-use plastic stirrers with the service or delivery of any beverage to patrons on any beach within the City. Notwithstanding the above, the provisions in Section 46-92(c) that pertain to single-use plastic beverage straws and single-use plastic stirrers shall not apply to a person or patron with a disability or medical condition that impairs the consumption of beverages without a single-use plastic beverage straw or single-use plastic stirrer. Event Organizer hereby agrees and acknowledges that, pursuant to Section 82 of the City Code, as may be amended from time to time, Event Organizer shall adhere to City prohibition regarding the sale or use of expanded polystyrene food service articles,single use plastic beverage straws, and single-use plastic stirrers. B. Event Organizer shall be responsible for handling all media vendors and organizations and will be solely responsible for handling all issues relating to the media vendors. C. Event Organizer shall retain any and all rights to the Event, including any rights associated with Event-related apparel and/or product sales. D. Event Organizer shall keep the City apprised, on a monthly basis, of its progress with respect to the activation of the Event. City, at its sole discretion, may monitor and conduct an evaluation of Event Organizer's implementation of the Event. Event Organizer agrees to cooperate with City to promptly address any deficiencies or concerns the City may have in connection with the Event. E. Event Organizer hereby grants City a non-exclusive license and right to use the title of the Event or any photographic, video, audio or other footage of the Event, in connection with any City produced publication, including the City produced magazine or any City media outlets, such as MBTV. This section shall survive the termination or expiration of this Agreement. F. Event Organizer shall purchase and obtain all required Event Insurance policies for General Liability coverage in the amount of at least $1,000,000.00 General Aggregate; $1,000,000.00 Products/Completed Operations; $1,000,000.00 Personal and Advertising Injury; at $1,000,000.00 per occurrence, covering City, and all participants, no later than 10 days prior to the Event, and Event Organizer shall provide a Certificate of Insurance evidencing such coverage to the City's Risk Manager. Event Organizer shall 4 Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 also provide liquor liability insurance in the amount of $1,000,000.00 and Host liquor liability insurance in the amount$1,000,000.00.All insurance policies shall name City as additional insured and Certificate Holder. G. Event Organizer shall obtain all applicable federal, state and local approvals, permits and licenses relating to the Event and any activities related thereto. Event Organizer shall maintain its good standing in accordance with the laws of the State of Florida and the City of Miami Beach Code of Ordinances ("City Code"), and shall comply with any federal, state, county or City Code requirement applicable to Event Organizer or to the Event Organizer's operation its business or other activities in the City of Miami Beach, including, without limitation, obtaining any Certificate of Use or Business Tax Receipt(s) that may be required for any business activity, timely making payment of all taxes, fees or charges that may be due to the City. Event Organizer shall promptly take corrective action to correct any City Code violation or notice of violation issued by any governmental agency with jurisdiction over Event Organizer. Further, Event Organizer agrees to comply with the terms and conditions of any lease, contract, or other grant agreement that Event Organizer may have separately entered into with the City, if any("Other City Contracts"). Any failure by Event Organizer to comply with any provision of the City Code applicable to Event Organizer, or any breach or default by the Event Organizer of any covenant or other term or condition contained in any Other City Contracts (after the passage of any applicable notice and cure provision set forth therein), shall, at the option of the City, be considered an event of Default(as such term is defined more fully below), in which event the City shall be entitled (but in no event required)to apply all rights and remedies available to the City under the terms of this Agreement by reason of an Event Organizer's breach or failure to comply with said obligations. H. Event Organizer shall indemnify and hold harmless the City and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, expenses, or damages, including, without limitation, attorneys' fees and costs of defense, for personal, economic, or bodily injury, wrongful death, or loss of or damage to property, which the City or its officers, employees, agents, and contractors may incur as a result of claims, demands, suits, causes of action or proceedings of any kind or nature arising out of, relating to, or resulting from the performance of this Agreement by Event Organizer or its officers, employees, agents, servants, partners, principals or contractors, or Event Organizer's use of the Event Site, including, without limitation, any claim that any aspect of the Event infringes upon any third-party's existing copyrights, trademarks, trade names, or other intellectual property or proprietary rights. Event Organizer shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon. Event Organizer expressly understands and agrees that any insurance protection required by this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify, hold harmless, and defend the City or its officers, employees, agents, and contractors as herein provided. 5 Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 • 13. Events of Default, Termination of Agreement for cause, and Remedies. A. The following shall constitute events of default: i. Any material misrepresentation, written or oral, made by Event Organizer and/or its representatives to City. ii. Failure by Event Organizer to timely perform and/or observe any of the terms and conditions of this Agreement. iii. Insolvency or bankruptcy on the part of Event Organizer. B. The occurrence of any event of default by Event Organizer may,at the sole option of City, operate as an automatic forfeiture of any rights or benefits conferred under this Agreement, and accordingly, City reserves the right to revoke the fee waivers, discontinue the funding provided for herein, or request the return of sponsorship funds. C. In the event that Event Organizer is in default of any of its obligations under this Agreement, Event Organizer shall be liable for all damages, costs and expenses arising out of or related to its default. In the event of a default, City reserves all legal remedies available to it, including but not limited to termination of this Agreement for cause, which termination may be effected upon ten (10)days written notice to Event Organizer. In the event of any such termination, City shall have no further obligation or liability to Event Organizer. 14. Event Organizer shall not assign its rights or obligations under this Agreement without the City's consent. Any purported assignment in violation of this section shall be void and shall constitute an event of default hereunder. 15. Event Organizer shall keep accurate and complete books and records of all receipts and expenditures relating to this Agreement, in accordance with generally accepted accounting principles, and shall retain such books and records for at least four(4)years after completion of the Event. At the request of the City, Event Organizer shall provide the City (and/or its designated representatives) reasonable access to its files, records and personnel during regular business hours for the purpose of making financial audits, evaluations or verifications, program evaluations, or other verifications concerning this Agreement, as the City deems necessary. Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Event Organizer related to this Event. 16.This Agreement supersedes all prior negotiations, representations or agreements either written or oral and shall constitute the entire agreement between the parties. No warranties, inducements, considerations, promises or other references shall be implied or impressed upon this Agreement that are not expressly addressed herein. 17.This Agreement shall be governed as to performance and interpreted in accordance with the laws of the State of Florida. Any claim or dispute arising out of the terms of this Agreement shall be litigated in Miami-Dade County, Florida. 18. It is expressly understood and agreed that this Agreement is for the duration of this Event only and that Event Organizer has no right or privilege other than that expressly provided herein. 6 Docusign Envelope ID:B19D564B-ACBE-4AAA-92C8-09AAA30F5DD3 19. Event Organizer agrees that nothing herein contained is intended or should be construed as in any way creating or establishing the relationship of partners or joint venturers between City and Event Organizer. In no event shall Event Organizer represent to any third party that it is acting as an agent, representative or on behalf of City for any purpose or in any manner whatsoever. 20. City's right to suspend activities or remove persons from event site:The City Manager shall have the authority to suspend all or any part of the activities of Event Organizer when, in the City Manager's sole judgment and discretion,such activities may be or are detrimental to the public or to the City, or if the City has reason to believe any law or ordinance is being violated by Event Organizer, its agents or employees. City reserves the right through the City Manager, to suspend or terminate use of the Event Site if visitors become unruly, and to reject any sponsor, presentation, material or item which is or may be, in the sole opinion of the City Manager, hazardous, offensive, immoral or disparaging to the image of the City, or to any person or group of persons.The decision of the City Manager in such regard shall be final, binding and conclusive. 21.Termination for Convenience. a. The Event Organizer may conduct the Event for the Term of this Agreement, unless the City Manager decides to discontinue the Event,at the City Manager's sole and absolute discretion, for any reason or no reason whatsoever, for the convenience of the City. The City Manager shall notify the Event Organizer, in writing, of the City's termination of this Agreement. b. The Event Organizer may elect, during the Term of this Agreement, to terminate this Agreement and no longer conduct the Event. If the Event Organizer elects to terminate this Agreement, the Event Organizer shall notify the City in writing prior to the December 30. If the Event Organizer elects not to conduct the Event or elects not to seek an extension of the terms of this Agreement, this Agreement will automatically terminate. 22. GOVERNING LAW AND ATTORNEY'S FEES:This Agreement shall be governed by the laws of the State of Florida, with venue lying in Miami-Dade County. In the event of any dispute which arises out of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and costs, including bankruptcy and/or appeal if any. 23.AMENDMENT: No modification amendment or alteration of the terms or conditions contained herein shall be effective unless contained in a written document executed by the parties hereto,with the same formality and of equal dignity herewith. 24. NOTICE:Whenever any party desires to give notice to any other party, it must be given by written notice sent by registered United States mail,with return receipt requested,addressed to the party for whom it is intended at the place designated below and the place so designated shall remain such until they shall have been changed by written notice in compliance with the provisions of this section. For the present, the parties designate the following as the respective places for giving notice: CITY: City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: City Manager 7 Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 EVENT ORGANIZER: Bais Menachem, Inc., c/o Shmulie Shmotkin 444 West 40th Street Miami Beach, FL 33140 25. CORPORATE STATUS: This Agreement shall automatically terminate if, within thirty(30) days from execution of this Agreement, Event Organizer does not provide City with proper documentation evidencing that Event Organizer is registered to do business in the State of Florida. The remainder of this page is intentionally left blank IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby execute this Agreement on the date written below. 8 Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 ATTEST: CITY OF MIAMI BEACH, FLORIDA By: 917-(2- Rafael E. ranado Eric Carpenter City Clerk City Manager OCT 0 2, 202 `P,...... cti Date e IlICORP.ORATED FOR EVENT ORGANIZER: Bais Menachem, Inc. ''��+ 26,,._. ATTEST: `` • �\'� '� By: Adina Lipskar,Congregant Shmulie Shmotkin,Director of Programming Print Name/Title Print Name/Title 9/24/24 Date APPROVED AS TO FORM & LANGUAGE OR EXECUTION /11; FG1/4tk OC1111)2-1/ yi_City Attorney Date 9 Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 EXHIBIT "A" SPONSORSHIP/MARKETING BENEFITS: o Event shall have a robust marketing plan with a copy of the plan to be supplied to the City of Miami Beach Office of Marketing &Communications o Should the name not appear in the logo lockup, the Event must recognize the City of Miami Beach as a top tier partner in all announcements, posts, coverage and other, where event name is used. o City name recognition/logo to be prominently displayed on promotional materials including press releases, and all printed (stage banners, programs, site signage), social and digital collateral. o No press releases, public announcements or public disclosures relating to this Sponsorship or its subject matter, including but not limited to promotional or marketing material, shall be made public made by the Event without the prior written consent of the City. o The Parties agree not to use the other Party's name or Event names in any promotional material or public announcement without prior written or oral consent of the other. o Event Organizer agrees to make every effort to make themselves available for photo calls and/or interviews with press or broadcasting agents with a minimum of twenty-four (24) hours' notice to any media event. o Event Organizer agrees to make best effort to have Producers and Artists included in photo calls or media interviews, including a City photo op and a promo video to be recorded by the City of Miami Beach for archival and promotional purposes. o Opportunity for City representative to speak at all press conferences and ribbon cutting events o Event to make City aware of all press events with at least twenty-four(24) hours' notice. o Event Organizer shall provide the City with all video and photography, captured by Event Organizer, or its designated production team, from the Event, for archival and promotional purposes, and grants City a non-exclusive license to the City for its use. o City to be allowed to have two(2)photographers and two(2)video operators within the event site, including any space dedicated to media. o Event to provide the City with up to four(4)VIP tickets (if available)to be contested away on City owned social media/digital channels. o Event to provide working passes for all City Marketing and Communications staff who will be working the event. City to provide a confirmed list of individual names no later than seven(7)days before the Event date. o Event to tag @miamibeachnews (IG, Twitter) or @CityofMiamiBeachGovernment (FB) in all social media posts o Event to use#MiamiBeachLive on all social media posts. o Producer to promote the Event on all Event Organizer owned social and digital channels, starting at least one month prior to Event start date. o Dedicated City,non-sales specific, spotlight Instagram posts. o Dedicated City, non-sales specific, spotlight Tweets on Twitter. o City name recognition/logo on step& repeat banners. 10 Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 CONGANS-01 BNEDELKOVSKI ACORO� DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 9/13/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Amanda Sullivan NAME: Riemer Insurance Group,Inc. PHONE FAX P 0 Box 250 (A/C,No,Ext): (NC,No): Hallandale,FL 33008 ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Church Mutal Insurance Comp 18767 INSURED INSURER B: Congregation Anshel Gezah V'Chasidey Lubavitch,Inc INSURER C: P.O.Box 402743 INSURER D: Miami Beach,FL 33140 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICY EXP/Y LIMITS LTR INSD WVD (MM/DDYYY) (MM/DD/YYYY) A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR X_ 0412053-02-761950 7/29/2024 7/29/2025 pREMI8ES0(Ea occu a ncel $ 1,000,000 MED EXP(Any one person) $ 10,000 PERSONAL&ADVINJURY $ 1'000'000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 3,000,000 X POLICY '2 LOC PRODUCTS-COMP/OPAGG $ 1,000,000 OTHER: EMPLOYEE BENEFI $ 1,000,000 A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 (Ea accident) ANY AUTO 0412053-02-761950 7/29/2024 7/29/2025 BODILY INJURY(Per person) $ _ OWNED SCHEDULED AUTEO�S ONLY AUTOS BBpOORDILY INJURYp (Per accident) $ X AUTOS ONLY X AUTOS ONLY (Per acutlent)AMAGE UMBRELLA LIAB _ OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER H AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE I 1 E.L.EACH ACCIDENT (Ma $ FICER/MEEXCLUDED? I. N/A ndatory in )MBER E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Professional Liabili 0412053-02-761950 7/29/2024 7/29/2025 A Directors&Officers 0412053-02-761950 7/29/2024 7/29/2025 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) Sexual Misconduct or Molestation Each Occurrence:$500,000 Sexual Misconduct or Molestation Annual Aggregate:$1,000,000 Counseling Professional Liability Per Occurrence:$1,000,000 Counseling Professional Liability Annual Aggregate:$3,000,000 The certificate holder is included as additional insured with respect to general liability required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Cityof Miami Beach THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 1700 Convention Center Drive Miami Beach,FL 33139 AUTHORIZED REPRESENTATIVE 1E ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 • RESOLUTION NO. 2024-33113 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATIONS OF THE TOURISM AND CULTURE DEPARTMENT, AND• APPROVING THE SPECIAL EVENT SPONSORSHIP FUNDING FOR THE FISCAL YEAR 2024/2025 FOR EIGHT (8) SPECIAL EVENT ORGANIZERS, IN THE TOTAL AMOUNT OF $324,157, TO PROVIDE FINANCIAL ASSISTANCE TO MIAMI BEACH-BASED SPECIAL EVENTS; AND FURTHER AUTHORIZING THE INTERIM CITY MANAGER AND T H E CITY CLERK TO EXECUTE • THE SPONSORSHIP AGREEMENTS WITH THE EIGHT (8) SPECIAL EVENT ORGANIZERS. WHEREAS, the Miami Beach Special Event Sponsorship Program (the "Program") was created in June 2021 to assist the City in the review of event sponsorship and fee waiver • requests; and WHEREAS, the Program process is formalized and allows the Administration to properly analyze and budget special event sponsorship requests; and WHEREAS, the City's current sponsorship process is codified within Section 12-7 of the City Code, which provides that "in considering approval of a Sponsorship for an event, the City Commission may consider: i. whether the event organizer has exercised good-faith, diligent efforts to apply for grant funding that may be available from the City's Visitor and Convention Authority ("VCA").or Cultural Arts Council ("CAC"); ii. the Event organizer's history and performance in delivering quality Events; iii. any benefits being directly provided to the general public with respect to the Event, such as free or discounted tickets to persons residing in the City of Miami Beach, seniors, veterans, or member of disadvantaged groups; iv. whether the event is accessible to the general public (either as a ticketed event or otherwise); v. the demonstrable economic impacts associated with the Event; vi. the demonstrable media commitments secured by the Event organizer for the Event; or vii. the efforts undertaken by the Event organizer to mitigate any quality of life impacts associated with the Event, including noise, littering, traffic or parking impacts associated with an Event"; and WHEREAS, sponsorship requests are generally to be reviewed well in advance of the date of each event, either as part of the City Commission' s annual budget process, or through applications to the VCA or CAC; and WHEREAS, any sponsorships request that falls outside of the standard review process is subject to the Finance and Economic Resiliency Committee (FERC) advisory review, as well as a heightened 5/7th5 approval requirement by the City Commission; and Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 WHEREAS, the Program addresses these elements and provides a platform for event organizers to apply for City sponsorship in advance, and allows the Administration time to do a proper due diligence and budget planning for the fiscal year; and WHEREAS, since its inception, the Administration has witnessed an increased interest in the Program, both from producers of large-scale events and community event organizers. To date, the Tourism and Culture Department (TCD) has managed three cycles of the Program.At the July 26,2023,City Commission meeting, the Mayor and City Commissioners voted to approve the revisions to the Special Event Guidelines via Resolution No. 2023-32701. The approved revisions included the bifurcation of the Special Event Sponsorship Program, to allow the Program to be independent from the guidelines; and WHEREAS, at the September 12, 2023 City Commission meeting, the Mayor and City Commission voted via Resolution No. 2023-32745 to amend and restate the City's Special Event Sponsorship Program requirements by (1) creating two distinct event sponsorship categories, including minimum requirements and evaluation criteria, for "Major Special Events" and "Community Engagement events," and an evaluation process to review and score sponsorship requests based upon weighted criteria, and (2) establishing maximum sponsorship funding amounts per event; and WHEREAS, accordingly, in its third year, the program applications opened on January 1, 2024, and closed February 29, 2024. The program is hosted at: MBEventSponsorship.gosmart.org. For each cycle, applicants who meet the requirements are scored by a review panel and subsequently approved by the Mayor and City Commission; and WHEREAS, for the category of Major Special Event, eleven (11)event organizers opened the application, six (6) event organizers completed the application, and five (5) event organizers were qualified for review. For the category of Community Engagement Event, nine(9)event organizers opened the application, and five(5)event organizers completed the application and qualified for review;and WHEREAS, the ten (10) applicants who met all requirements, including deadlines, were reviewed, and scored by a panel consisting of City staff, and members of the Greater Miami Convention and Visitors Bureau and the Miami Beach Visitor and Convention Authority. Incomplete applications were disqualified, and applicants were invited to apply during the next session, which launches on January 1, 2025, and will close on February 28, 2025; and WHEREAS, application scoring included an extensive review process that reviewed non-profit status, length of event, history of event, hotel room block (when applicable), whether attendees are regional, national and/or international, resident/community benefit, marketing, and public relations exposure, utilization of local venues, tax documentation, and more. Applicants were required to have a mandatory dollar for dollar ($1 to $1) match and demonstrate this match through cash, other matching sponsorships, and/or in-kind contributions; and WHEREAS,according to the Special Events Sponsorship Program, an application must score at least 65% on the Sponsorship Score Card for the administration to recommend that the sponsorship be awarded. Only eight (8) met the threshold and one Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 event subsequently withdrew their proposal for 2025. Based on these guidelines, the administration is making the following funding recommendations: • Miami Fashion Week in an amount of$70,300; • Miami Beach Holiday Festival in an amount of$82,888; • Queen &King of the Court Miami Beach in an amount of$74,575; • Miami Takeover in an amount of$33,883; • Simchas Bais Hashoeiva(SBH)in an amount of$15,485; • 2024 Miami Beach World Open in an amount of$14,250; • MUNDO Miami Beach in an amount of$16,293;and • The Juneteenth Experience in an amount of$16,483;and WHEREAS, the Administration recommends the approval of the Miami Beach Special Event Sponsorship recommendation for Fiscal Year 2025, in an amount not to exceed $324,157 for the eight(8) aforementioned events. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND • CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendations of the Tourism and Culture department, and approve the special event sponsorship funding for the fiscal year 2024/2025 for eight (8) special event organizers, in the total amount of$324,157, to provide financial assistance to Miami Beach-based special events; and further authorize the Interim City Manager and t h e City Clerk to execute the sponsorship agreements with the eight (8) special event organizers. PASSED and ADOPTED this A. day of TkK( ,2024. ATTEST: • JUL - 3 2024 teven Meiner, Mayor Rafael E. Granado, City Clerk ' at • s, ':INCDRP urw P. qoxf APPROVED AS TO � ........... "'� FORM&LANGUAGE &FO EXECUTION City Attomey DM' Date Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 • Resolutions -C7 AE MIAMI BEACH • COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Interim City Manager Rickelle Williams DATE: June 26, 2024 TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATIONS OF THE TOURISM AND CULTURE DEPARTMENT, AND APPROVING THE SPECIAL EVENT SPONSORSHIP FUNDING FOR THE FISCAL YEAR 2024/2025 FOR EIGHT (8) SPECIAL EVENT ORGANIZERS, IN THE TOTAL AMOUNT OF $324,157, TO PROVIDE FINANCIAL ASSISTANCE TO MIAMI BEACH-BASED . SPECIAL EVENTS; AND FURTHER AUTHORIZING THE INTERIM CITY MANAGER AND THE CITY CLERK TO EXECUTE THE SPONSORSHIP AGREEMENTS WITH THE EIGHT(8)SPECIAL EVENT ORGANIZERS. RECOMMENDATION The Administration recommends the approval of the Special Event Sponsorship Program recommendations for fiscal year 2024/2025 for eight (8) special event organizers in the total amount of$324,157. BACKGROUND/HISTORY The Miami Beach Special Event Sponsorship Program (the"Program")was created on June 23, 2021, via Resolution No. 2021-31742 to assist the City in the review of event sponsorship and fee waiver requests.The Program process is formalized and allows the Administration to properly analyze and budget special event sponsorship requests. The Program is available for events held in Miami Beach. The purpose is to provide financial assistance and in-kind support to high-quality local festivals, special events, community events, • or programming that promote community engagement and elevates Miami Beach as a world- class tourist destination. The City of Miami Beach considers special events that: • provide unique and engaging experiences that increase resident quality of life; • increase tourism by hotel rooms block contract(s)and targeted tourist attendance; • promote Miami Beach as a national and international tourist destination; • accessible to the general public; and • strengthens Miami Beach by enhancing the City's Cultural Events. The City's current sponsorship process is within the City Code: Section 12-6 of the City Code defines a sponsorship as any contract, grant, or other commitment by the City to fund an event, either through: • A cash or in-kind contribution, in any amount;or • A reimbursement for City special event-related costs(police,fire,sanitation);or • A waiver of special event permit fees(including user fees,admin fees,and square footage fees), in excess of$25,000. Page 816 of 1862 Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 Section 12-7(c) of the City Code provides that"in considering approval of a Sponsorship for an event, the City Commission may consider: • whether the event organizer has exercised good-faith, diligent efforts to apply for grant funding that may be available from the City's Visitor and Convention Authority("VCA")or Cultural Arts Council ("CAC"); • the Event organizer's history and performance in delivering quality Events; • any benefits being directly provided to the general public with respect to the Event, such as free or discounted tickets to persons residing in the City of Miami Beach, seniors, veterans, or members of disadvantaged groups; • whether the event is accessible to the general public (either as a ticketed event or otherwise);the demonstrable economic impacts associated with the Event; • the demonstrable media commitments secured by the Event organizer for the Event; or the efforts undertaken by the Event organizer to mitigate any quality-of-life impacts associated with the Event, including noise, littering, traffic, or parking impacts associated with an Event. In Section 12-7 of the City Code, sponsorship requests are generally to be reviewed well in advance of the date of each event,either as part of the City Commission's annual budget process, or through applications to the VCA or CAC. Any sponsorship request that falls outside of the standard review process is subject to Finance and Economic Resiliency Committee ("FERC") advisory review, as well as a heightened 5/7ths approval requirement by the City Commission. The Special Event Sponsorship Process addresses these elements and provides a platform for event organizers to apply for city sponsorship in advance and allows the Administration time to do proper due diligence and budget planning for the fiscal year, while also allowing for opportunities to curate a fiscal year of engaging, unique, entertaining, educational, and fun - ' community events to benefit Miami Beach residents,businesses, visitors and culture. ANALYSIS • • Since its inception, the Administration has witnessed an increased interest in the Program, both • from producers of large-scale events and community event organizers.To date,the Tourism and Culture Department (TCD)has managed three cycles of the Program. At the July 26, 2023, City Commission meeting the Mayor and City Commissioners voted to approve the revisions to the Special Event Guidelines via Resolution No. 2023-32701. The approved revisions included the bifurcation of the Special Event Sponsorship Program, to allow the Program to be independent from the guidelines. At the September 12,2023 City Commission meeting, the Mayor and City Commission voted via Resolution No. 2023-32745 to amend and restate the City's Special Event Sponsorship Program requirements by (1) creating two distinct event sponsorship categories, including minimum requirements and evaluation criteria, for "Major Special Events" and "Community Engagement events," and an evaluation process to review and score sponsorship requests based upon weighted criteria, and (2)establishing maximum sponsorship funding amounts per event. The Program reviews non-profit status, length of event,history of event,hotel room block, number of attendees, resident/community benefit, marketing, and public relations exposure, and more. Applicants are required to have a mandatory dollar for dollar($1 to $1) match and demonstrate this match through cash, other matching sponsorships, and/or in-kind contributions. Accordingly, in its third year, the program applications opened on January 1, 2024, and closed February 29,2024.The program is hosted at:MBEventSponsorship.gosmart.org. For each cycle, applicants who meet the requirements are scored by a review panel and subsequently approved by the Mayor and City Commission. For the category of Major Special Event,eleven(11)event organizers opened the application,six • Page 817 of 1862 Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 (6) event organizers completed the application, and five (5) event organizers were qualified for review. For the category of Community Engagement Event, nine(9)event organizers opened the application, and five (5) event organizers completed the application and qualified for review. During the months of February and March the ten (10) applicants who met all requirements, including deadlines, were reviewed, and scored by a panel consisting of City staff, and members of the Greater Miami Convention and Visitors Bureau and the Miami Beach Visitor and Convention Authority. Incomplete applications were disqualified, and applicants were invited to apply during the next session, which launches on January 1, 2025, and will close on February 28, 2025. The application scoring process included an extensive review of non-profit status, length of event, history of event, hotel room block (when applicable), whether attendees are regional, national and/or international, resident/community benefit, marketing, and public relations exposure, utilization of local venues, tax documentation, and more. Applicants were required to have a mandatory dollar for dollar ($1 to $1) match and demonstrate this match through cash, other matching sponsorships, and/or in-kind contributions. According to the Special Events Sponsorship Program, an application must score at least 65% on the Sponsorship Score Card for the administration to recommend that the sponsorship be awarded. Only nine (9) met the threshold. However, one event, Miami Beach Sail Grand Prix, advised they would not move forward with a 2025 event. Based on the aforementioned, the administration is making the following funding recommendations for eight(8)special events for Fiscal Year 2025: Special Event Category ApptlamtName Event:Name Event Date � g, Average Recommended Fumting, Scorn Award The Fashion Shows Miami Fashion Nov.23. Major Special Event LLC dha"Miami Week 2024 $100,000 74 $70.300 Fashion Week" Miami Beach Dec 18.22. Major Special Event Miami Music Festival Holiday Festival 2024 $100,000 87.25 $82.888 of Lights Queen 8 King April 10-13. Major Special Event Sponworr international of the Corm 2025 $100,000 78.5 $74,575 Miami Beach July 26.29, Major Special Event Miami Takeover LLC Miami Takeover 2025 S50.000 71.3333 $38.883 Simchas Bait Community Engagement Oct.21. Event Bait Menachem Hashoeiva 2024 $20,000 81.5 $15.485 (SBH) 2024 Miami • Community Engagement Dec 5-8, Evens Pro Footvolley Tour Beach World2024 $20,000 75 $14250 Open Community Engagement Miami Dade College MUNDO Jan.25. Event Foundation Miami Beach 2025 '000 85.75 $36293 Community Engagement Hued San The luneteenth June 18-19. Event Experience 2025 $20,000 86,75 $16,483 Event Descriptions provided in applications: Miami Music Festival-Miami Beach Holiday Festival of Lights will turn an entire block on Ocean Drive into interactive displays with vibrant projections accompanied by live musical performances. Miami Beach Holiday Festival of Lights uses state-of-the-art projection mapping, a technological innovation that overlaps video onto all surfaces, turning ordinary buildings into interactive displays. Holiday-themed graphics will be projected across five consecutive buildings highlighting the unique Art Deco architecture to create a delightful light and music experience. MMF will present three performances each day, featuring MMF's talented singers and orchestra alongside beloved holiday characters. The visual elements projected onto the building will be holiday- themed and customized to the rhythm of each song, allowing the performers to interact with the graphics behind them. This event is designed with.families in mind and is freely accessible to the public. Page 818 of 1862 Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 Sportworx International -Queen & King of the Court is a beach volleyball concept where each round five teams compete in a timed elimination race. One match consists of three rounds of 15 minutes.After each round, the team with the least number of points is eliminated. If there is more than one team with the lowest number of points, the team with longest stay advances to the next round. If the longest stay is also equal, the team that reached that longest stay first continues to the next round. The Queen & King of the Court Beach Volleyball Event stands as a pinnacle of athletic excellence, bringing together the world's foremost beach volleyball players, including , esteemed World and Olympic champions. The Fashion Shows LCC dba "Miami Fashion Week" - The culmination to Miami Fashion Week, this event is a grand finale event that will encapsulate the essence of style, creativity, and cultural celebration.The event's vision entails a fashion show, headlined by a renowned designer, serving as the crowning jewel of this illustrious week-long event. Following the captivating runway presentation, attendees will be treated to a mesmerizing music concert by an international performing artist, further elevating the ambiance, and offering an unforgettable experience for all who attend. This closing extravaganza aims to not only showcase the pinnacle of fashion excellence but also to foster community engagement and appreciation for the arts within Miami Beach. Their goal is to leave a lasting impression on both attendees and participants alike, contributing to the cultural vibrancy and economic prosperity of our beloved city. Miami Takeover LLC - In its 16th year, the Miami Takeover Weekend has become a signature yearly travel event for the mature urban traveler (30-52). This year the weekend event is scheduled to take place July 26th through July 29th and its purpose is to bring together like minded mature urban travelers and provide them with a stress-free travel getaway in Miami Beach, one of the world's ideal vacation destinations, centered around entertainment, peer networking,and community service.The weekend festivities kick-off with an afternoon networking meet and greet for weekend travelers.Three additional social and community service events are planned during the remainder of the weekend highlighted by a cultural exchange music and arts festival that features live performances of Go-Go which is the adopted official music of the city of Washington, DC. Pro Footvolley Tour— Pro Footvolley Tour presents 2024 Miami Beach World Open. This is an international footvolley competition with the top national teams competing including Brazil, Israel, Argentina, and Team USA. Hued Songs—Hued Songs presents the 4th annual multidisciplinary, inclusive performance and production of The Juneteenth Experience. Bringing Black joy and artistry to citizens across Miami- Dade County. The June 19, 2025, performance of the Juneteenth Experience at Miami Beach's iconic Colony Theatre culminates a month-long celebration of community activations and performances across Miami-Dade County. Bais Menachem—Simchas Bais Hashoeiva(SBH)is a joyous Jewish holiday celebration It is an annual event that has become a beloved tradition in Miami Beach. Rooted in cultural significance, Simchas Bais Hashoeiva began in ancient times and was celebrated in the temple in Jerusalem. This event is a time for community members to come together in unity and celebration,embodying the spirit of shared joy and cultural vibrancy. In its 5th year,the Simchas Bais Hashoeiva of Miami Beach transforms 40th street between Royal Palm and Prairie into a lively cultural hub.The focal point of the celebration is a dynamic main stage featuring energetic live music acts that captivate and engage attendees. The event offers a unique and immersive experience with seating arrangements, spaces for mingling, and dancing spread throughout the blocked-off section of 40th street. Miami Dade College Foundation-MUNDO Miami Beach aims to ignite the city's cultural scene with an electrifying one-day event at the iconic Miami Beach Bandshell. Inspired by the renowned Globalfest New York, this festival promises to immerse attendees in a vibrant tapestry of sounds, rhythms, and traditions from around the world.With a diverse group of artists and interactive Page 819 of 1862 Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 workshops,the festival invites both locals and tourists to experience the richness of global music right in the heart of North Beach. The festival boasts a carefully curated lineup of artists representing a myriad of musical genres and cultural backgrounds, with an emphasis on those from Latin America. Beyond the music, this Festival serves as a platform for community engagement and cultural exchange through in school workshops by visiting artists that invite students to connect with diverse expressions and foster cross-cultural understanding and appreciation. FISCAL IMPACT STATEMENT The amount awarded for eight(8)special events for FY 2024/2025 is $324,157 from the Special Event Sponsorship Program. Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY) The Business Impact Estimate (BIE)was published on . See BIE at: https://www.miamibeachfl.gov/city-hall/city-clerk/meetinq-notices/ FINANCIAL INFORMATION Funding is allocated in the Resort Tax Fund 160-0380-000349-25-406-548-00-00-00- CONCLUSION The Administration recommends the approval of the Special Event Sponsorship Program recommendations for Fiscal Year 2025 for eight (8)special event organizers in the total amount of$324,157. Applicable Area Citywide Is this a "Residents Right to Know" item, Is this item related to a G.O. Bond pursuant to City Code Section 2-17? Proiect? No No Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec.2-481, includes a principal engaged in lobbying? No If so, specify the name of lobbyist(s)and principal(s): Department Tourism and Culture Sponsor(s) Co-sponsor(s) Page 820 of 1862 Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 iit / i Miami Beach Classical Music Festival if /I,�1 r }/b,.r 1440 Ocean Drive Miami Beach,FL 33139 February 29,2024 Letter of Intent Miami Beach Holiday Festival of Lights On behalf of the Miami Beach Classical Music Festival (MMF), I am thrilled to submit our letter of intent for the Miami Beach Holiday Festival of Lights to be considered for funding through the City of Miami Beach Special Events Sponsorship Program. The Miami Beach Holiday Festival of Lights is an ambitious and innovative family-friendly event that aims to transform an entire city block on Ocean Drive into.a magical holiday experience of interactive projection displays and live musical performances. From December 18-22, 2024, MMF will present three performances each day, featuring MMF's talented vocal and instrumental performers alongside beloved holiday characters, including Santa Claus, The Grinch, and Elsa. The live musical performances span a diverse range of genres and honor worldwide holiday traditions,allowing attendees to revel in the joyous sounds of the season.MMF's projections will create an audiovisual narrative where cues from live singers trigger the holiday-themed video projections on the buildings behind them. The Miami Beach Holiday Festival of Lights uses state-of-the-art projection mapping, a technological innovation that overlaps video onto all surfaces, turning ordinary objects - such as buildings - into interactive displays. Every surface becomes a canvas, with graphic projections that play off the unique architectural features of 5 consecutive buildings to create a delightful light and music experience.Similar to the Lyon Festival of Lights,a moveable image such as Santa Claus and their reindeer can fly from one building to the next. Media Links: o 2023 Miami Beach Holiday Festival of Lights Highlight Video: https://vimeo.com/903052430?share=copy o Santa's Entrance: https://vimeo.com/916986876?share=copy o Instagram Recap Reel: . https://www.instagram.com/reel o Deco Drive News Segment: https://vimeo.com/916986620?share=copy o Miami Beach Classical Music Festival's webpage for Immersive Opera Experiences: https://www.miam imusicfestival.com/immersive-opera-experiences Previous Experience - Since its 2013 inception, the Miami Beach Classical Music Festival (MMF) has been proud to establish Miami as a premier destination for elite young classical musicians to train and perform at a fraction of the cost of professional companies while maintaining professional-level performances. In ten seasons, MMF has established itself as one of the fastest growing and most important classical music festivals in the country, presenting 30+ public events each year, including fully staged operas, Page 822 of 1862 Docusign Envelope ID:B19D564B-ACRE-4AAA-92CB-09AAA30F5DD3 P. ll E/ Miami Beach Classical Music Festival 1440 Ocean Drive Miami Beach,FL 33139 symphonic concerts, chamber music recitals, and masterclasses where our highly talented students are front and center. In June 2022,MMF presented the world's first fully immersive opera production in a theater setting using state-of-the-art projection mapping technology, immersing the audience within the scenes of the opera. This production of Das Rheingold marked the first time projection mapping was used for live opera, a significant achievement for the industry. MMF has delved into the technology's possibilities, creating audiovisual concerts in different venues which have garnered immense praise and have sparked a strong desire for more projection activations in the community. In May 2023, MMF secured the G.O. Bond for the purchase of cutting-edge projection mapping equipment.The acquisition of top-of-the-line projection mapping equipment allowed MMF to create awe-inspiring and immersive events at a fraction of the usual expense. Traditionally, the costs associated with renting such advanced equipment limit the accessibility of these extraordinary experiences.However,with the support of the GO bond,MMF was able to bring these extravagant events to the City of Miami Beach at a much more affordable price. During MMF's 10th Anniversary Season in July 2023,MMF featured an awe-inspiring trifecta of immersive performances:2 full operas and 1 symphony.The response from attendees was overwhelming,leading to sold-out venues and a palpable buzz that extended far beyond the confines of the performance spaces. Social media platforms were ablaze with excitement as attendees shared their exhilarating experiences, spreading the word like wildfire. In February 2023,MMF presented its first outdoor projection mapping concert at The Betsy Hotel,where MMF designed Valentine-themed graphics to accentuate the building's architectural features, turning a static structure into a dynamic canvas for visual art and storytelling.The projections were combined with live MMF singers helping the building come alive with images that shift and change in time with the music. After the immense success of this event, MMF presented the first Miami Beach Holiday Festival of Lights in December 2023.The performances took place throughout three weekends in three different locations: Lincoln Road's Euclid Oval,The Gabriel South Beach Hotel,and The Betsy Hotel(and 4 adjacent buildings). Each event drew over 3,000 attendees and solidified MMF's reputation as a driving force in redefining the boundaries of live performance, leaving audiences eagerly anticipating the next groundbreaking endeavor. Social and Community Impact The Miami Beach Holiday Festival of Lights serves as a dynamic catalyst in enhancing Miami Beach's reputation as a premier tourist destination. By blending live, family-friendly musical performances with captivating visuals in an iconic outdoor setting,the festival creates an unforgettable cultural experience. By offering a groundbreaking fusion of technology and artistry,the festival elevates Miami Beach's image as a sophisticated artistic destination.The innovative projection mapping technology showcases the city's commitment to embracing cutting-edge experiences, resonating with modern travelers seeking both cultural enrichment and technological marvels. As one of the few cities worldwide to employ this technology on a grand scale, Miami Beach will emerge as an innovator in blending visual arts with entertainment.This distinct appeal will draw tourists seeking exclusive experiences that only a handful of destinations can provide. Page 823 of 1862 Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 /It 1 a rrrY_ Miami Beach Classical Music Festival a , ✓r 1440 Ocean Drive Miami Beach,Fl 33139 The festival's open and family-friendly nature will draw in visitors from nearby cities and states, encouraging repeat attendance each year.Not to mention,the free,outdoor nature of the festival reduces barriers for access and allows attendees of all ages and backgrounds to experience the cutting-edge technology.The festival's unique audiovisual appeal will catch the attention of any onlookers on Ocean Drive, drawing large crowds and garnering attention through media coverage, social media posts, and word-of-mouth. By hosting an event of this caliber,the City of Miami Beach will elevate its appeal as a cultural epicenter, drawing visitors from around the world who are seeking unique and enriching travel experiences. The festival's cultural components during the Holiday season are a major draw, offering an immersive journey into the spirit of the season.With diverse themes appealing to all ages,from traditional carols to iconic holiday characters, attendees can expect a magical atmosphere that resonates with families and individuals alike.The prospect of experiencing such a unique and immersive holiday festival in a vibrant city becomes a powerful motivation for travelers,further enhancing Miami Beach's allure. I appreciate your time and consideration of our application. In seeking your support through the Special Events Sponsorship Program, MMF aims to make the Miami Beach Holiday Festival of Lights a hallmark event that not only entertains but also contributes to the cultural vibrancy of our city. I believe that this festival will highlight Miami Beach as a city at the forefront of technological innovation while fostering community spirit and enhancing the holiday experience for residents and visitors alike. Thank you for considering our organization for this opportunity. Sincerely, r BN to wa;.. Michael Rossi Artistic Director and Founder mrossi@m iamimusicfestiva l.com 305-903-9251 Page 824 of 1862 Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 Subject: Letter of Intent for Queen & King of the Court Beach Volleyball Event 2025 Dear Sir/Madam, I am writing to express our sincere interest in applying for sponsorship from the City of Miami Beach as part of the Special Event sponsorship program for our upcoming Queen & King of the Court Beach Volleyball Event, scheduled to take place in 2025. Our organization is dedicated to promoting community engagement, physical activity, and the spirit of friendly competition. The Queen &King of the Court Beach Volleyball Event aligns perfectly with the vibrant and active lifestyle that characterizes the City of Miami Beach. We aim to bring together athletes and spectators alike to celebrate the sport of beach volleyball while fostering a sense of camaraderie within the community. By partnering with the City of Miami Beach through your Special Event sponsorship program, we anticipate creating a memorable and successful event that will not only showcase the city as a hub for sports and recreation but also contribute to the local economy through increased tourism and business engagement. We are committed to working closely with the City and its designated officials to ensure the event is organized seamlessly, adheres to all necessary regulations, and aligns with the values and vision of Miami Beach. Our goal is to establish a long- lasting partnership that benefits both the community and the City. Thank you for considering our application. We look forward to the possibility of partnering with the City of Miami Beach to make the Queen & King of the Court Beach Volleyball Event a tremendous success. Sincerely, Wilco Nijland CEO Sportworx ; ,� i 'GjN► SPORTWORX Page 825 of 1862 Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 MIAMI FASH ION WEEK Lourdes Fernandez-Velasco Executive Managing Director Miami Fashion Week/The Fashion Shows LLC 2125 Biscayne Boulevard Third Floor Miami,FL 33137 lourdes@miamifashionweek.com 786-334-4510 Department of Tourism and Culture Office City of Miami Beach 1755 Meridian Avenue,5th Floor,Suite 500 Miami Beach,FL 33139 Phone:305-673-7577 www.miamibeachfl.org Feb 29th,2024 To whom it may concern, I am writing to express our organization's intent to seek sponsorship funding from the City of Miami Beach for the upcoming Miami Fashion Week event scheduled to take place in November 2024.Our organization,The Fashion Shows,LLC,is dedicated to promoting the fashion industry in South Florida and fostering economic growth through cultural events. Miami Fashion Week has become a staple in our region's cultural calendar,attracting designers,fashion enthusiasts,and industry professionals from around the world.The event showcases the unique style and creativity • that Miami is renowned for,while also providing a platform for emerging designers and local talent to gain exposure on a global scale. As we plan for Miami Fashion Week 2024,we are seeking financial support from the City of Miami Beach to ensure the success and sustainability of the event.Sponsorship funding will be utilized for various aspects of event production,including venue rental,marketing and promotion,logistics,and talent. In return for your sponsorship,we are committed to promoting the City of Miami Beach as a premier destination for fashion and culture.Your support will be prominently recognized through branding opportunities,media exposure,and acknowledgments before,during,and after the event.Additionally,we welcome the opportunity to collaborate on promotional initiatives that highlight the city's vibrant atmosphere and diverse community. Page 826 of 1862 Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 MIAMI FASH ION WEEK® We believe that a partnership between Miami Fashion Week and the City of Miami Beach for Miami Fashion Week November 2024 will not only benefit our respective entities but also contribute to the continued growth and prosperity of our city's thriving fashion industry. We are excited about the possibility of working together and are available to discuss the details of sponsorship opportunities at your earliest convenience.Thank you for considering our request,and we look forward to the opportunity to showcase the best of Miami Beach's fashion scene with your support. Sincerely, Lourdes Fernandez-Velasco Executive Managing Director The Fashion Shows LLC/Miami Fashion Week Page 827 of 1862 Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 IRAOEFORTHEM T URE 28 February 2024 2025 USA Sail Grand Prix in Miami Beach Dear Sandra and team at the Miami Beach Tourism and Culture Department, Following several conversations with local stakeholders over the past few months,including the Greater Miami Convention and Visitors Bureau(GMCVB), I am formally wilting to let you know about our intent to bring our global sailing event to Miami Beach in 2025. We are looking to host the event in April depending on the confirm the available dates with the local agencies and government. SailGP is a thrilling, high speed global championship, raced in the heart of the most iconic cities and venues in the world. We are driven by purpose, racing for a better future and championing a world Powered by NatureTm. As one of the fastest-growing sports property in the world and the leading sustainable sport property, SailGP is extremely interested in adding Miami Beach to our calendar. SailGP will bring excitement, economic impact and global media exposure to your city,while also delivering one of the most unique events on the global sports calendar. We are also proud to deliver significant community impact at everywhere we race through our SailGP Inspire Program which we will work with local youth organizations and the city to engage 500+youth during our race week,providing opportunities for local students to learn about the sport and how STEM education plays a critical role. We are the first climate positive sports championship and are supported by a host of blue-chip organizations including Rolex,Oracle, Mubadala and NEAR. Our goal in Miami Beach is to create an opportunity to host the most sustainable sports event ever to be hosted locally. We will work with the government, local agencies and businesses to create the blueprint for future events to lead in clean energy and be as sustainable as possible. We are currently building our calendar for 2025 and based on our various discussions with cities around the globe and our existing multi-year commitments,we would be looking at racing on one of the following the weekends based on local feedback. • 12—13 April • 26—27 April I understand that the events calendar for Miami Beach in 2025 is filling up and so we look forward to working with you to understand the next steps in making this exciting opportunity a reality. My team in Guntur Dwiarmein (Strategic Lead, Host Venues)and Elizabeth Benesh (Regional Event Director, USA)are on hand to work closely with you and your team. We look forward to welcoming you in our#RacefortheFuture. Yours sincerely, Julien di Biase Chief Operating Officer,SailGP Page 828 of 1862 Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 MIAMI TAKEOVER X CITY OF MIAMI BEACH LETTER OF INTENT Support from the City of Miami Beach is requested for The Miami Takeover Weekend, an annual three-day event that's held every year in July (this year, from July 26th - 29th) for upwardly mobile professionals that are equally enthused by entrepreneurship, entertainment, and the spirit of community. This signature weekend provides travel enthusiasts with a post-COVID 19 experience primed on relaxation, communication, and community collaboration themed around the arts and culture of Washington, DC and its official Go-Go music—all while enjoying the beautiful beaches and sights of Miami Veach greater Miami-Dade County. Receipt of the Miami Beach Special Event Sponsorship Grant will allow us to enhance our current marketing and promotion budget and allow for both direct tourist and current Miami Beach residents to experience the culture of the real Washington, DC and the music and culture that sustained and grew the BIPOC population of the area for decades before gentrification changed the landscape of the city and the impact of the culture. Page 829 of 1862 Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 f;% * 2024 Pro Footvolley Tour Letter of Intent for Event on Miami Beach LFL1 1 - .. r. - - . ' c.1 • ,•*"' - ' '"g N ;' 1 ' 4':',:i'''::::::::-::''':-'-''''---: -r...:'! i7i-: ' ' :' ' . - 11' \\\-*-4.7 ; ' _ i"'il":---1177.--''-'14-LA- '1 <-2,,,--\---::':-'-0"-r.-- 7471'1 � AIPI r tf/' v _ .• - 1` k� .': is 7�T V ®h - • 'PI* jr , ` _.' r ` �y��.. `,tit All , T+Z r �r v -IA"%r=-t The Pro Footvolley Tour is intent on producing another international professional footvolley event,in 2024, partnering with the City of Miami Beach as the host sponsor. The Tour has a history of successful events in the past. with the City of Miami Beach,and would like to once again have the privilege of producing another exciting competition with the World's top footvolley athletes once again. Brazil&Israel Footvolley National Teams -Footvolley is an extremely popular sport both in Brazil and Israel. A World Class international footvolley event with top athletes from Brazil,and Israel,would only strengthen the economic,tourism,cultural,and diplomatic ties City of Miami Beach have with each country. Matches will be broadcast on TV both in the US and abroad. History of Success with events on Miami Beach(FL) -2009 Bud Light Lime South Beach Open-beautiful stadium on Lummus Park -2013 SWOL'Fight Against Racism'with Jerome Boateng of Germany's WC Winning Team(Lummus Park) -2017 World Footvolley Classic sponsored by City of Miami Beach(13th Street/Lummus Park) -2018 World Footvolley Classic sponsored by City of Miami Beach(held at North Beach Bandshell) -2021 Miami Beach Summer Series sponsored by City of Miami Beach(held at North Beach Bandshell) 2024 Miami Beach World Open Pro Footvolley Tour eagerly waits on the City of Miami Beach to once again agree to becoming a valuable host partner for the 2024 World Open. The international teams that have confirmed interest are Brazil,Israel,Argentina, Germany,Spain,and Team USA. Page 830 of 1862 Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 Iria 1140011 The Juneteenth Experience 2025: Letter of Intent To the City of Miami Beach Commission: This letter is to express our intent to create a new, annual tradition within the City of Miami Beach-The Juneteenth Experience. First launched in 2021, The Juneteenth Experience is a multidisciplinary celebration of our country's second independence day, Juneteenth, and has been steadily growing into one of the most anticipated Juneteenth events in Miami-Dade County and it has been an honor to have it produced with the beautiful city of Miami Beach. Juneteenth—also known as Freedom Day—celebrates the emancipation of those who were enslaved in the United States. Building on three sold-out Juneteenth Experience performances in 2021, 2022, and 2023, Hued Songs is crystallizing a strong Juneteenth tradition across Miami-Dade with a multidisciplinary Juneteenth performance/celebration. 2025 will mark the fifth annual Juneteenth Experience, produced in partnership with Miami New Drama &the City of Miami Beach at the Colony Theatre. While certainly this performance,honors an important day in our history, it champions tenets of equity across a multitude of issue areas. Access to the arts is an equity issue. Despite 1/4.of South Florida's population identifying as Black, only a handful of Black-led and -centered arts organizations means they're insufficiently represented. Hued Songs centers local Black and Brown artists and offers Miami's highly-diverse Black communities spaces to feel culturally affirmed, celebrate their community and gain more representation in the arts—while ensuring all audiences know they are welcome, even if they don't share that lived experience. Our goal is to grow this performance and experience into a city-wide artistic celebration • of this important and grounding holiday. With your support, we can get there. Thank you in advance for your consideration. Kunya C. Rowley Executive Artistic Director, Hued Songs Page 831 of 1862 Docusign Envelope ID:B19D5646-ACBE-4AAA-92CB-09AAA30F5DD3 BAits 11ENAC -' IEM Dfl]D T)' l In Memory of: nnv] 1DT7 Rabbi Eliyahu Akiva Lipskar,a"h n"v IxnDi r 97n In7T UUWW]I) n"nln p n"nnn Rabbi Yisroel Duchman, a"h n"v npoD 7 int Ern main p xs'jv tno7x n"nnn February 20th 2024 Ms Lissette Arrogante City of Miami Beach Special Events Dear Ms Arrogante, On behalf of Congregation Bais Menachem,we are excited to formally express our intent to seek Special Event Sponsorship funding for the upcoming Simchas Bais Hashoeiva celebration,a unique and culturally significant event that has become a regular and integral part of Miami Beach's diverse cultural landscape. The event is a testament to our commitment to celebrating cultural diversity,fostering unity,and providing the community with unique and enriching experiences.Over the years,this event has grown to become a symbol of shared celebration,drawing attendees from various backgrounds to participate in the festivities. Our request for Special Event Sponsorship funding is rooted in the belief that with the support of the Miami Beach City Commission,the "Simchas Bais Hashoeiva"event can reach greater heights and continue to contribute significantly to the cultural vibrancy of our city. We recognize and appreciate the City Commission's dedication to supporting events that enrich the cultural tapestry of Miami Beach. If our application is accepted,we assure you that the funds will be utilized judiciously to ensure the success of the celebration. We believe that with your support,the "Simchas Bais Hashoeiva"celebration will continue to be a source of pride for Miami Beach,attracting cultural tourists and further establishing our city as a welcoming destination for diverse celebrations. Sincerely, • Shmulie Shmotkin 444 WEST 40TH STREET/P.O.BOX 402743• MIAMI BEACH,FL 33140 • 305-673-4444 •baismenachem@gmail.com Page 832 of 1862 Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 I V I MIAMI Dear City of Miami Beach, On behalf of Live Arts Miami (LAM) at Miami Dade College, I am writing this letter of intent to request funding through your Community Engagement Events Application-FY 24/25 for MUNDO Miami Beach. Live Arts Miami is an action-driven, people-centered platform for powerful performances, impactful community programs and learning experiences that spark dialogue, raise awareness around pressing issues, and open minds and hearts in all who take part. LAM is a place for artists, community members, and students to come together as one. MUNDO Miami Beach aspires to kindle the cultural spirit of the city through an exhilarating one-day extravaganza held at the iconic Miami Beach Bandshell on January 25, 2025. Drawing inspiration from the acclaimed GlobalFest New York,this festival guarantees to submerge participants in a dynamic tapestry of melodies, beats, and customs from across the globe. Boasting a diverse array of performers and hands-on workshops, the event extends a warm invitation to both locals and tourists, encouraging them to revel in the opulence of global music right in the heart of North Beach. The festival prides itself on a thoughtfully curated lineup featuring artists who represent an array of musical genres and cultural roots,with a particular focus on those hailing from Latin America. Beyond the musical experience,this festival functions as a conduit for community involvement and cultural interchange through on-site workshops conducted by visiting artists. These workshops extend invitations to students,fostering connections with diverse expressions and cultivating cross-cultural understanding and appreciation. We are in discussions with GlobalFest New York,which has been producing an amazing event of outstanding caliber since 2003,to create a partnership to benefit MUNDO Miami Beach.This partnership would take advantage of routing opportunities for the high caliber artists already in New York for GlobalFest, by featuring them in the MUNDO Miami Beach lineup while already in the United States. We look forward bringing this project to life! Thank you for your consideration. Regards, • Kathryn Garcia Executive and Artistic Director Live Arts Miami Freedom Tower,Sixth Floor,600 Biscayne Boulevard, Miami, FL 33132 Page 833 of 1862 Docusign Envelope ID:B19D564B-ACBE-4AAA-92CB-09AAA30F5DD3 M'I nn /� I R E ^ C u/��' V LJ /""� 1 I 4}3axEda +.S ;.k%k: r-S r.4s: -.Conti ctiNo a; <�.410t SiNa `;,11 . r ,r f f i:44x" "1 1! 1'21; ;: 2024 Simchas Bais Hashoeiva—Sponsorship Agreement P ,,,¢>aZN T jig a UQStIn:rD' e arimerWr.i•SS<• A*,1 A Bais Menachem,Inc. Tourism and Culture ea- ... -. . �Do Sign db �':De�artment Rirector�nNa� ttbi-t�.-.,���a3��; •.� - • - t �• - ���� Lissette Garcia Arrogante 9/24/2024 I 3 k§ckOf�ams ul \—t USAl.1bLAStL47 U... Type 1—Contract,amendment,change order,or task order resulting from a procurement-issued competitive solicitation. Type 2—Other contract,amendment,change order,or task order not resulting from a procurement-issued competitive solicitation. Type 3—Independent Contractor Agreement(ICA) Type 6—Tenant Agreement Type 4—Grant agreements with the City as the recipient Type 7—Inter-governmental agency agreement Type 5—Grant agreements with the City as the grantor x Type 8—Other: JUSiiflCatlUn'41 Z W#'M .1'1...� 2417— 01Jlu g4 t.. t.a . . "!x „!<. ''"` tl 43•,}�;'F`. y'a k s;$ t:".aa ?,g Pursuant to Resolution 2024-33113,the Mayor and City Commission accepting the recommendation of the Tourism and Culture Department for the approval of special event sponsorships for eight(8)special event organizers in FY 2025,including$15,485.00 for the Simchas Bais Hashoeiva (the "Event") and authorized the City Manager and City Clerk to execute the sponsorship agreements related to the approved funds.The Event will take place primarily on 40th Street between Royal Palm and Prairie Avenues(the"Event Site"),on Miami Beach,on Monday,October 21,2024.Funding for the Special Events Sponsorship Program is included in the adopted FY 2025 operating budget in the Resort Tax Fund. Or:'ir:inalTerm ' 't *kireff, 4 :. Periods,a e x totalTe"rm;OninaIt Renewals ;: One-time N/A One-time _... �t�" c3e; `... ...3 .: Syr',-'`.f ., . rii i.a`.: ".n'A;.FUndifi li@fOGnlatibi _. r .rs isa `s'_ _W5 `ke eSS,o' ;, Grant Funded: Yes x No State Federal I Other: - 5. . `b � '` �tr"�OSt-&iFi ndln::50UI�CE�r-;iti y ,.i " ,.� i`.", �'.�*":��,is :,'�44,11, ..,; Na Ds FMN ,.v'AO niial;CosCa a ,„i7 71. 44.44 Aecountd "4 , r `r *•` ss• ' Re"='ulr'eeEnhancemerot,; 1 $15,485.00 160-0380-000349-25-406-548-00-00-00- Yes x No 2 Yes No • 3 Yes No 4 Yes No 1. For contracts longer than five years,contact the Procurement Department.2.Attach any supporting explanation needed.3. Budget approval indicates approval for the current fiscal year only.Future years are subject to City Commission approval of the annual adopted operating budget. a tie 7 fit,Authorit t0'Si'n,,.W4'ra , ;* "Aitge , yta V I� L " :" ,. City Commission Approved: x Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date: 2024-33113 C7 AE 6/24/2024 If no,explain why CC approval is not required: Legal Form Approved: Yes No If no,explain below why form approval is not necessary: ;�a'.� ..:;���...�.,y_,-.�W�_,� .,�,....� m� . ,,..•„�. . Com;liance;A orouals. .;:�w�fi.s.�.s,,,�.�,.... : � .,.• .",�...�_�.�. ,� , Procurement: Grants: DucJJ;y....d by. - Budget. 9 6/ 0 4 I 8:46 fo�ition Technology: tawit ta. (S e a Risk Management: 1140,E " A(z6/2024 1 11: Fit �cilities: A DC5CD1329074040B... Human Resources: Other: