Fiscal Year 2024 Sponsorship Agreement between CMB & H3: Health, Hope, Healing, Inc., co 2020-332.10
MIAMI BEACH
CITY OF MIAMI BEACH
FISCAL YEAR 2024
SPONSORSHIP AGREEMENT
SEP 17 2024 SPONSORSHIP:2024-CMB-SPO-002
This SPONSORSHIP AGREEMENT (hereinafter the "Agreement") is made and entered into this
"City"),
of ,20 by and between the City of Miami Beach, Florida
(hereinafter the City"), and H3: Health, Hope, Healing, Inc., A Miami Beach-Based 501(C)(3)
Organization (hereinafter the "beneficiary"). This Agreement is effective July 1, 2024, the "Effective
Date."
ARTICLE I/SPONSORSHIP DESCRIPTION
BENEFICIARY NAME: H3: Health, Hope, Healing, Inc.
ADDRESS: 1935.Calais Dr.,Apt.205
CITY, STATE, ZIP: Miami Beach, FL 33141
PHONE, E-MAIL: 305-531-2046, infoCa�h3hope.orq
SPONSORSHIP AMOUNT: $5,114.00
PROJECT DESCRIPTION: See Exhibit 1 hereto
SPONSORSHIP TERM: Funds will be disbursed upon the approval of this
agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
FOR CITY: City of Miami Beach, Florida
ATTEST:
By: gar', /l/l
Rafael E. Granado, City Clerk Eric Carpenter, ity Manager
SEP 1 7 2024
Date =�P? ,
s
.IN[ORPIORATED?
cH 26,_
FOR BENEFICIARY: H3: Health, Hope, Healing, Inc.
Tax ID No. 27-1769589
ATTEST:
PotilawArea---crix
By: c47/V1,4- j- / ‹.1-14
Authorized Signature
4-ko.A A Y JonMozze ,
Print Name and Title Print Name and Title
(�i recbc-
Date
APPROVED AS TO
FORM & LANGUAGE
&FOR EXECUTION
Aill“Vthrs •.`
City Attorney 209e D-te
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ARTICLE II / GENERAL CONDITIONS
1. PARTIES: The parties to this Agreement are the Beneficiary listed n Article I, and the City, a
municipal corporation organized under the laws of the State of Florida. The City has delegated the
responsibility of administering this Sponsorship to the City Manager or the City Manager's authorized
designee (the "Contract Administrator").
2. . PROJECT DESCRIPTION:.The Beneficiary may only use the Sponsorship for the purposes that
are specifically described, h the Project Description, attached hereto as Exhibit 1 (the "Project"). Any
modification to. Exhibit 1 ("Project Description"), shall not be effective unless approved by a written
amendment to this Agreement signed by the City and Beneficiary. Beneficiary agrees that all funding
provided by the City pursuant to this Agreement will be used exclusively for goods or services to be
provided within the City of Miami Beach.
a SPONSORSHIP PROJECT BUDGET: Subject to the availability of City funds, the maximum
amount payable to Beneficiary shall not exceed the Sponsorship Amount as set forth h Article I of this
Agreement. Beneficiary agrees that should. available City funding be reduced, the amount sponsored
under this Agreement will be reduced at the sole option of the City of Miami Beach.. Any request by
Beneficiary to modify the Project Budget shall be made h writing, using City approved forms, detailing
and justifying the need for such changes. Notwithstanding the foregoing, no modification to the Project
Budget shall exceed the Sponsorship Amount set forth n Article I of this Agreement.
4. SPONSORSHIP RESTRICTIONS: Sponsorship funds awarded pursuant to this Agreement
may not be used for the following expenditures: remuneration of City employees for services rendered
as part of a project funded by this Sponsorship; debt reduction; social and/or fund raising events; cash
prizes; lobbying or propaganda materials; charitable contributions; or events not open to the public.
5. NO GUARANTEE OF FUNDING: The Beneficiary acknowledges that the receipt of this
Sponsorship does not imply a commitment on behalf of the City to continue or provide funding beyond
the terms specified h this Agreement.
6. ACCOUNTING AND FINANCIAL REVIEW:, Funded activities by this Sponsorship must take
place during the City's fiscal year for which the Sponsorship is approved (October 1 - September 30).
Beneficiary costs or earnings claimed under this Agreement may not also be claimed under
any other Agreement from the City of Miami Beach or from any other entity. Any claim for double
payment by Beneficiary shall be a material breach of this Agreement.
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7. INSPECTOR GENERAL AUDIT RIGHTS:
A Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established
the Office of the Inspector General which may, on a random basis, perform reviews, audits, inspections
and investigations on all City contracts, throughout the duration of said contracts. This random audit is
separate and distinct from any other audit performed by or on behalf of the City.
B The Office of the Inspector General 's authorized to investigate City affairs and empowered
to review past, present and proposed City programs, accounts, records, contracts and transactions. h
addition, the Inspector General has the power to subpoena witnesses, administer oaths, require the
production of witnesses and monitor City projects and programs. Monitoring of an existing City project
or program may include a report concerning whether the project s on time, within budget and h
conformance with the contract documents and applicable law. The Inspector General shall have the
power to audit, investigate, monitor, oversee, inspect and review operations, activities, performance
and procurement process induding but not limited to project design, bid specifications, (bid/proposal)
submittals, activities of the Beneficiary, its officers, agents and employees, lobbyists, City staff and
elected officials to ensure compliance with the contract documents and to detect fraud and corruption.
Pursuant to Section 2-378 of the City Code, the City is allocating a percentage of its overall annual
contract expenditures to fund the activities and operations of the Office of Inspector General.
C. Upon ten (10) days written notice to the Beneficiary, the Beneficiary shall make all requested
records and documents available to the Inspector General for inspection and copying. The Inspector
General 's empowered to retain the services of independent private sector auditors to audit, investigate,
monitor, oversee, inspect and review operations activities, performance and procurement process
including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the
Beneficiary , its officers, agents and employees, lobbyists, City staff and elected officials to ensure
compliance with the contract documents and to detect fraud and corruption.
D. The Inspector General shall have the right to inspect and copy all documents and records h
the Beneficiary's possession, custody or control which h the Inspector General's sole judgment, pertain
to performance of the contract, induding, but not limited to original estimate files,change order estimate
files, worksheets, proposals and agreements from and with successful subcontractors and suppliers,
all project-related correspondence, memoranda, instructions, financial documents, construction
documents, (bid/proposal) and contract documents, back-change documents, all documents and
records which involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends
received, payroll and personnel records and supporting documentation for the aforesaid documents
and records.
E The Beneficiary shall make available at its office at all reasonable times the records,
materials, and other evidence regarding the acquisition (bid preparation) and performance of this
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contract, for examination, audit, or reproduction, until three (3) years after final payment under this
contract or for any longer period required by statute or by other clauses of this contract. h addition:
i If this contract is completely or partially terminated, the Beneficiary shall make available
records relating to the work terminated until three (3) years after any resulting final
termination settlement; and
ii. The Beneficiary shall make available records relating to appeals or to litigation or the
settlement of claims arising under or relating to this contract until such appeals, litigation,
or claims are finally resolved.
F. The provisions h this section shall apply to the Beneficiary, its officers, agents, employees,
subcontractors and suppliers. The Beneficiary shall incorporate the provisions h this section h all
subcontracts and all other agreements executed by the Beneficiary h connection with the performance
of this contract.
G. Nothing h this section shall impair any independent right to the City to conduct audits or
investigative activities. The provisions of this section are neither intended nor shall they be construed
to impose any liability on the City by the Beneficiary or third parties.
8. LIABILITY AND INDEMNIFICATION: Beneficiary shall indemnify, defend and hold harmless
the City and its officers, employees, agents, and contractors, from and against any and all actions
(whether at law or h equity), claims, liabilities, losses, expenses, or damages, including, without
limitation, attorneys'fees and costs of defense, for personal, economic, or bodily injury, wrongful death,
or loss of or damage to property, which the City or its officers, employees, agents and contractors may
incur as a result of claims, demands, suits, causes of action or proceedings of any kind or nature arising
out of, relating to, or resulting from the performance of this Agreement by the Beneficiary or its officers,
employees, agents, servants, partners, principals or contractors. Beneficiary shall pay all claims and
losses h connection therewith and shall investigate and defend all claims, suits, or actions of any kind
or nature h the name of the City, where applicable, including appellate proceedings, and shall pay all
costs,judgments, and attorneys'fees which may issue thereon. Beneficiary expressly understands and
agrees that any insurance protection required by this Agreement, or otherwise provided, shall h no way
limit its obligation, as set forth herein, to indemnify, defend and hold harmless the City or its officers,
employees, agents, and contractors as herein provided.
If the Beneficiary is a government entity, this indemnification shall only be to the extent and within
the limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute, whereby the
Beneficiary entity shall not be held liable to pay a personal injury or property damage claim or judgment
by any one person which exceeds the sum of$200,000, or any claim or judgment or portions thereof,
which, when totaled with all other claims or judgments paid by the government entity arising out of the
same incident or occurrence, exceed the sum of$300,000 from any and all personal injury or property
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damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of
the Beneficiary entity.
9. ASSIGNMENT: The Beneficiary shall not be permitted to assign this Sponsorship, and any
purported assignment will be void, and shall be treated as an event of default pursuant to this
Agreement.
10. COMPLIANCE WITH LAWS: The Beneficiary agrees to abide by and be governed by all
applicable Federal, State, County and City laws, including but not limited to Miami-Dade County's
Conflict of Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by
reference as if fully set forth herein, and Chapter 2, Article VII of the City Code, as amended, which is
incorporated herein by reference as if fully set forth herein.
11. DEFAULT/TERMINATION PROVISIONS: In the event the Beneficiary shall fail to comply with
any of the provisions of this Agreement, the City Manager or the City Manager's designee may terminate
this Agreement and withhold or cancel all or any unpaid installments of the Sponsorship upon giving
five (5) calendar days written notice to the Beneficiary, and the City shall have no further obligation to
the Beneficiary under this Agreement. Further, in the event of termination, the Beneficiary shall be
required to immediately repay to the City all portions of the Sponsorship which have been received by
the Beneficiary, as of the date that the written demand is received.
Any uncommitted Sponsorship funds which remain in the possession or under the control of the
Beneficiary as of the date of the Expenditure Deadline specified in this Agreement must be returned to
the City within fifteen (15) days after the Expenditure Deadline. If such funds have been committed but
not expended, the Beneficiary must request in writing from the City Manager an extension of the
Expenditure Deadline which, if approved, shall be for a period not to exceed one (1) year.
Sponsorship funds which are to be repaid to the City pursuant to this Section are to be repaid
upon demand by delivering to the City Manager a certified check for the total amount due, payable to
the City of Miami Beach, Florida.
These provisions shall not waive or preclude the City from pursuing any other remedies that
may be available to it under the law or in equity.
Notwithstanding the provisions of this Section, and without regard to whether City has exercised
the Default provisions thereof, the City reserves the right, at its sole and absolute discretion, to
discontinue funding of the Sponsorship if it is not satisfied with the progress of the Project or the content
of any required written report. h the event of discontinuation of the Sponsorship or at the close of the
Project, any unexpended Sponsorship Funds shall be immediately returned to the City, except where
the City Manager has agreed in writing to alternative use of the unused/unexpended Sponsorship
Funds.
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12 .FLORIDA_PUBLIC RECORDS LAW:
A. Beneficiary shall comply with Florida Public Records law under Chapter 119, Florida
Statutes, as may be amended from time to time.
B The term "public records" shall have the meaning set forth h Section 119.011 (12), which
means all documents, papers; letters, maps, books, tapes, photographs, films, sound recordings, data
processing software, or other material, regardless of the physical form, characteristics, or means of
transmission, made or received pursuant to law or ordinance or h connection with the transaction of
official business of the City.
C. Pursuant to Section 119.0701 of the Florida Statutes, if the Beneficiary meets the definition
of"Contractor" as defined h Section 119.0701 (1 )(a), the Beneficiary shall:
i Keep and maintain public records required by the City to perform the service;
ii. Upon request from the City's custodian of public records, provide the City with a copy
of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in Chapter 119,
Florida Statutes or as otherwise provided by law;
iii. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed, except as authorized by law, for the
duration of the contract term and following completion of the Agreement if the
Beneficiary does not transfer the records to the City;
iv. Upon completion of the Agreement, transfer, at no cost to the City, all public records h
possession of the Consultant or keep and maintain public records required by the City
to perform the service: If the Consultant transfers all public records to the City upon
completion of the Agreement, the Beneficiary shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure
requirements. If the Beneficiary keeps and maintains public records upon completion of
the Agreement, the Consultant shall meet all applicable requirements for retaining
public records. All records stored electronically must be provided to the City, upon
request from the City's custodian of public records, h a format that is compatible with
the information technology systems of the City.
D. REQUEST FOR RECORDS; NONCOMPLIANCE
i A request to inspect or copy public records relating to the City's contract for services
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must be made directly to the City. If the City does not possess the requested records,
the City shall immediately notify the Consultant of the request, and the Beneficiary must
provide the records to the City or allow the records to be inspected or copied within a
reasonable time.
ii. Beneficiary 's failure to comply with the City's request for records shall constitute a
breach of this Agreement, and the City, at its sole discretion, may. (1) unilaterally
terminate the Agreement; (2) avail itself of the remedies set forth under the Agreement;
and/or-(3) avail itself of any available remedies at law or h equity.
iii. A Beneficiary who fails to provide the public records to the City within a reasonable time
may Le subject to penalties under s 119.10.
E CML ACTION
i If a civil action filed against a Beneficiary to compel production of public records
relating to the City's contract for services, the court shall assess and award against the
Beneficiary the reasonable costs of enforcement, including reasonable attorneys' fees,
if.
a The court determines that the Beneficiary unlawfully refused to comply with the public
records request within a reasonable time; and
b At least 8 business days before filing the action, the plaintiff provided written notice
of the public records request, including a statement that the Beneficiary has not
complied with the request, to the City and to the Beneficiary.
ii. A notice complies with subparagraph (i)(b) if it is sent to the City's custodian of public
records and to the Beneficiary at the Beneficiary's address listed cc' its contract with the
City or to the Beneficiary 's registered agent Such notices must be sent by common
carrier delivery service or by registered, Global Express Guaranteed, or certified mail,
with postage or shipping paid by the sender and with evidence of delivery, which may be
n an electronic format.
iii. A Beneficiary who complies with a public records request within 8 business days after
the notices sent s not liable for the reasonable costs of enforcement
F. F THE BENEFICIARY HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
BENEFICIARY 'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:
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CITY OF MIAMI BEACH
ATTENTION: RAFAEL E GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADO ar_MIAMIBEACHFL.GOV
PHONE: 305-673-7411
1a E-VERIFY:
A Beneficiary shall comply with Section 448.095, Florida Statutes, "Employment Eligibility" ("E-
Verify Statute"), as may be amended from time to time. Pursuant to the E-Verify Statute, commencing
on January 1, 2021, Beneficiary shall register with and use the E-Verify system to verify the work
authorization status of all newly hired employees during the Term of the Agreement. Additionally,
Beneficiary shall expressly require that any approved sub-contractor performing work or providing
services pursuant to the Agreement to likewise utilize the U.S. Department of Homeland Security's E
Verify system to verify the employment eligibility of all new employees hired by the subcontractor during
•
the contract Term. If Beneficiary enters into a contract with an approved subcontractor, the
subcontractor must provide the Beneficiary with an affidavit stating that the subcontractor does not
employ, contract with, or subcontract with an unauthorized alien. Beneficiary shall maintain a copy of
such affidavit for the duration of the subcontract or such other extended period as may be required
under this Agreement.
a TERMINATION RIGHTS.
i If the City has a good faith belief that Beneficiary has knowingly violated Section
448.09(1 ), Florida Statutes, the City shall terminate this Agreement with Beneficiary for
cause, and the City shall thereafter have or owe no further obligation or liability to
Beneficiary.
ii. If the City has a good faith belief that a subcontractor has knowingly violated the
foregoing Subsection 20(A), but the Beneficiary otherwise complied with such
subsection, the City will promptly notify the Beneficiary and order the Beneficiary to
immediately terminate the agreement with the subcontractor. Beneficiary 's failure to
terminate a subcontractor shall be an event of default under this Agreement, entitling
City to terminate this Agreement for cause.
A contract terminated under the foregoing Subparagraphs (B)(i) or(B)(ii) is not n breach
Of contract and may not be considered as such.
-iii. The City or Beneficiary or a subcontractor may file an action with the Circuit or County
Court to challenge a termination under the foregoing Subparagraphs (B)(i) or (B)(ii) no
later than 20 calendar days after the date on which the contract was terminated.
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iv. If the City terminates the Agreement with Beneficiary under the foregoing Subparagraph
(B)(i), Beneficiary may not be awarded a public contract for at least 1 year after the date
of termination of this Agreement.
v. Beneficiary is liable for any additional costs incurred by the City as a result of the
termination of this Agreement under this Section 20.
14. CITY CONTRACT ADMINISTRATOR: All contract related questions, reports and requests
for reimbursements to be submitted to Grants Management Department listed below:
Krystal M Dobbins, Grants Management Division Director
KrvstalDobbinseyniamibeachfl.gov
Elizabeth Carrino, Grant Writer Researcher
ElizabethCarrino@miamibeachfl.gov
ARTICLE III / MISCELLANEOUS PROVISIONS
15. PUBLIC PURPOSE: The Sponsorship awarded herein is the result of a finding by the City,
based on representatives, documents, materials and other information supplied by Beneficiary, that the
Beneficiary is performing a public purpose through the programs, projects, and/or services
recommended for support. As such, use of Sponsorship funds for any program component not meeting
this condition will be considered a breach of the terms of this Agreement and will allow the City to seek
remedies including, but not limited to, those outlined n this Agreement.
16. NO DISCRIMINATION: The Beneficiary also accepts and agrees to comply with the
following Special Conditions:
A Beneficiary hereby agrees that it will comply with Title VII of the Civil Rights Act of 1964
(Pub. L 88-352) (Title VII), as amended, as it appears n volume 42 of the United States Code,
beginning at Section 2000e, prohibiting employment discrimination based on race, color, religion, sex
and national origin.
B. The Beneficiary hereby agrees that it will comply with City of Miami Beach Human Rights
Ordinance as codified h Chapter 62 of the City Code, as may be amended from time to time, prohibiting
discrimination n employment (including independent contractors), housing and public
accommodations, public services and h connection with its membership or policies on account of actual
or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation,
marital and familial status, age, disability, ancestry, height, weight, hair texture and/or hairstyle,
domestic partner status, labor organization membership, familial situation, or political affiliation.
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C The City endorses, and Beneficiary shall comply with, the dear mandate of the
Americans with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified individuals
with disabilities from enjoying the same employment opportunities that are available to persons without
disabilities.
D. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504
and prohibits discrimination on the basis of disability and requires that Sponsorship recipients provide
equal access and equal opportunity and services without discrimination on the basis of any disability.
17. GOVERNING LAW AND EXCLUSIVE VENUE: This Agreement shall be governed by, and
construed in accordance with, the laws of the State of Florida, both substantive and remedial, without
regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this
Agreement shall be Miami-Dade County, Florida, if h State court, and the U.S. District Court, Southern
District of Florida, if h federal court. BY ENTERING INTO THIS AGREEMENT, SPONSORSHIPOR
AND BENEFICIARY EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL
BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT.
18. NO WAIVER: No waiver of any breach or failure to enforce any of the terms, covenants,
conditions or other provisions of this Agreement Iw either party at any time shall h any way affect, limit,
modify or waive either party's right thereafter to enforce or compel strict compliance with every term,
covenant, condition or other provision hereof.
19. CAPTIONS USED N. THIS AGREEMENT: Captions, as used h this Agreement, are for
convenience of reference only and should not be deemed or construed as in any way limiting or
extending the language or provisions to which such captions may refer.
20. CONTRACT REPRESENTS TOTAL AGREEMENT: This contract, including its special
conditions and exhibits, represents the whole and total agreement of the parties. No representations,
except those contained within this Agreement and its attachments, are to be considered h construing
its terms. No modifications or amendments may be made to this Agreement unless made h writing
signed by both parties. The City Manager, on behalf of the City, shall be authorized to execute
amendments to this Agreement; however, any changes to the Sponsorship Amount shall require
approval by the Mayor and City Commission.
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EXHIBIT 1.
PROJECT DESCRIPTION.
BACKGROUND/DESCRIPTION OF NEED
The Pink Ribbon Support Program, plays a vital role h offering essential aid and resources for breast
cancer support.
PROGRAM DESCRIPTION
The City of Miami Beach is proud to contribute to the Pink Ribbon Support Program, an initiative
dedicated to providing crucial assistance and resources for breast cancer support. To ensure the
program's success and sustainability, we also direct the administration to identify and secure the
necessary funding for this important cause.
EXHIBIT 2
PROJECT BUDGET
Budget Line Item Description Project Budget
The Pink Ribbon Support • To provide crucial assistance and resources $5,114.00
Program for breast cancer support.
AMANI AYERS
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•
Bain, Tiffany
From: Dobbins, Krystal
Sent: Friday, September 13, 2024 10:52 AM
To: Bain,Tiffany;Carrino, Elizabeth
Cc: Liendo Mujica, Maria
Subject: RE: Requesting Coversheet/Synopsis
Good morning Tiffany,
Below is the information provided to us by the Commissioners aide regarding the donation that was given from the dais:
.EXHIBIT 1
PROJECT DESCRIPTION
BACKGROUND/DESCRIPTION OF NEED
The Pink Ribbon Support Program, plays a vital role in offering essential aid and resources for breast
cancer support.
PROGRAM DESCRIPTION
The City of Miami Beach is proud to contribute to the Pink Ribbon Support Program, an initiative
dedicated to providing crucial assistance and resources for breast cancer support. To ensure the
program's success and sustainability, we also direct the administration to identify and secure the
necessary funding for this important cause.
EXHIBIT 2
PROJECT BUDGET
Budget Line Item Description Project Budget
The Pink Ribbon Support • To provide crucial assistance and resources $5,11.4.00
Program for breast cancer support.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING A DONATION IN THE AMOUNT OF$5,114 TO H3:
HEALTH. HOPE. HEALING. INC., A MIAMI BEACH-BASED 501(C)(3)
ORGANIZATION, TO SUPPORT THE PINK RIBBON SUPPORT PROGRAM; AND
FURTHER, DIRECTING THE ADMINISTRATION TO IDENTIFY FUNDING FOR THIS
PURPOSE.
Please let me know if you need additional information and I will request it from the Commissioners aide.
1
• Thank yota;.
MIAMIBEACH :
Krystal M. Dobbins, M.Acc.
Grants Management Division Director
1700 Convention Center Drive
Miami Beach,FL 33139
Tel: 305-673-7000 ext.26433
We are committed to providing excellent public service and safety to all who live,work and play in our vibrant,tropical,historic community
From: Bain,Tiffany<TiffanyBain@miamibeachfl.gov>
Sent: Friday,September 13, 2024 10:37 AM
To: Dobbins, Krystal<KrystalDobbins@miamibeachfl.gov>; Carrino, Elizabeth<ElizabethCarrino@miamibeachfl.gov>
Cc: Liendo Mujica, Maria<MariaLiendoMujica@miamibeachfl.gov>
Subject:.Requesting Coversheet/Synopsis
Happy Friday Krystal and Elizabeth!
May we have a coversheet or a brief synopsis for the Sponsorship Agreement for H3: Health, Hope, Healing, Inc. please?
Chief of Staff Christina Baguer will be reviewing these type of agreements and we just need a little more information.
Best regards,
MIAMIBEACH
TIFFANY K. BAIN
Senior Administrative Support Manager/Assistant to the City Manager
OFFICE OF THE CITY MANAGER
1700 Convention Center Drive
Miami Beach, FL 33139
305-673-7000 ext. 22563
tiffanybain(c�miamibeachfl.dov
www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic
community.
fr
�t BLACK
o # HISTORY
MONTH
Be advised that City Code Chapter 2,Article VII, Division 3,requires that all lobbyists shall,before engaging in any lobbying activities,
register with the City Clerk. For more information click here
2
RESOLUTION NO 2024-33210
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA,AUTHORIZING A DONATION IN THE AMOUNT OF
$5,114 TO H3: HEALTH. HOPE. HEALING. INC., A MIAMI BEACH-BASED
501(C)(3) ORGANIZATION, TO SUPPORT THE PINK RIBBON SUPPORT
PROGRAM; AND FURTHER, DIRECTING THE ADMINISTRATION TO
IDENTIFY FUNDING FOR THIS PURPOSE.
WHEREAS, every year, almost 400,000 women and men are diagnosed with breast
cancer, and there are currently more than 3.5 million women in the U.S. with a history of the
disease; and
WHEREAS, the days immediately following a diagnosis are frightening and confusing,
with patients and.their loved ones often overwhelmed by the myriad of decisions that must be
made in a new,`unfamiliar world, needing both medical and emotional guidance as they begin
their path to recovery; and
WHEREAS, even with caring, compassionate doctors and nurses and loving friends and
family, a. patient can still feel helpless and alone, needing to seek out that unique emotional
support only someone who has walked the same path can provide; and
WHEREAS, as survival rates continue to increase due to improvements in treatments,the
emotional impact of breast cancer continues to take its toll; and
WHEREAS, H3: Health. Hope. Healing.Inc.,a Miami Beach-based 501(c)(3)organization
("H3"), offers unique support, encouragement, and valuable information as patients navigate
through their treatment choices and options via peer support and providing information so that
the patients remain in control of their recovery (a description of H3's programs is set forth in
Exhibit A, attached to this Resolution) ; and
WHEREAS, H3's services are unique and not readily available through other
organizations for a number of reasons:
1. H3's services are multilingual and provide emotional support, education on treatment
options, and guidance to financial resources.
2. H3 offers one-on-one personalized services, and direct support through the Pink Ribbon
Support Program.This program is available for anyone diagnosed with breast cancer and
is staffed by volunteers who are breast cancer survivors with intimate knowledge of the
. medical system and its procedures.
3. H3 complements the conventional treatment and resources available to patients with a
focus on awareness, prevention, and information on alternative and supportive
approaches.
4. H3 offers extensive networking and resource access services; and
WHEREAS, the City of Miami Beach wishes to support the H3 Pink Ribbon Support
Program, which is critical in providing the necessary emotional and educational assistance to
those diagnosed with breast cancer;
NOW,THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authorize
a donation in the amount of$5,114 to H3: Health. Hope. Healing. Inc.to support the Pink Ribbon
Support Program; and further, direct the Administration to identify funding for this purpose.
PASSED and ADOPTED this o� day of I: o , 2024.
f
Steven Meiner, Mayor
ATTEST:
Ic
r
JUL 3 0 2024
Rafael E. Granado, City Clerk
Sponsored by Commissioner Tanya K. Bhatt
i
INCOR ORATED!
,,cH 26 a_�= •
Co-Sponsored by Commissioner Laura Dominguez """"
Co-Sponsored by Commissioner Alex J.Fernandez
APPROVED AS TO
FORM&LANGUAGE
&FOR EXECUTION
•
�1)4Jzoz�
City Attorney Date
Resolutions-C7 AN
MIAMI
BEACH
COMMISSION MEMORANDUM •
TO: Honorable Mayor and Members of the City Commission
FROM: City Attorney Ricardo J. Dopico
DATE: July 24, 2024
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING A DONATION IN THE AMOUNT OF
$5,114 TO H3:. HEALTH. HOPE. HEALING. INC., A MIAMI BEACH-BASED
501(C)(3) ORGANIZATION, TO SUPPORT THE PINK RIBBON SUPPORT
PROGRAM; AND FURTHER, DIRECTING THE.ADMINISTRATION TO IDENTIFY
FUNDING FOR THIS PURPOSE.
RECOMMENDATION
BACKGROUND/HISTORY
ANALYSIS
The attached Resolution was prepared at the request of the sponsor, Commissioner Tanya K.
Bhatt.
FISCAL IMPACT STATEMENT
•
The fiscal impact of this measure is$5,114.
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
If applicable,the Business Impact Estimate(BIE)was published on .
See BIE at: https:l/www.miamibeachfl.aov/city-hail/city-clerk/meetinq-notices/
FINANCIAL INFORMATION
•
CONCLUSION
Applicable Area
Citywide
Page 897 of 1750 •
Is this a"Residents Right to Know".item, Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Proiect?
No • No
Was this Agenda item initially requested by a lobbyist which. as defined in Code Sec.2-481,
includes a principal engaged in lobbying? Yes
If so,specify the name of lobbyist(s)and principal(s): Janinha Piazzetta
Department
City Attorney
Sponsor(s)
Commissioner Tanya K. Bhatt
Co-sponsors)
Condensed.Title
Authorize Donation to H3: Health. Hope. Healing Inc. (Bhatt)CA
•
Page 898 of 1750
•
Exhibit.;..A..
health . hope . healing .
•
•
Dear Ms Hudak,
Every year,almost 400,000 women and men are diagnosed with breast cancer,and there are currently
more than 3.5 million women in the U.S.with a history of the disease.It is likely that breast cancer
has.touched your family and/or friends directly.The days immediately following a diagnosis are
frightening and confusing,and patients and their loved ones are often overwhelmed by the myriad of
decisions that must be made in a new,unfamiliar world and need both medical and emotional
guidance as they begin their path to recovery.
Following the diagnosis,patients will encounter many compassionate,caring people in and outside of
the medical community.So many of the various"touch points"a patient will come into contact with
have an emotional and support component to them,but it is usually secondary to the primary mission
of getting the patient into the appropriate treatment regimen.Even with caring,compassionate doctors
and nurses and loving friends and family,a patient can still feel helpless and alone,needing to seek
out that unique emotional support only someone who has walked the same path can provide.As
survival rates continue to increase due to improvements in treatments,the emotional impact of breast
cancer continues to take its toll.
At H3,we seek to offer unique support,encouragement,and valuable information as patients navigate
through their treatment choices and options.Our goal is to offer peer support and provide information
so that the patients remain in control of their recovery.It is extremely important to have a breast
cancer support organization so that patients do not experience a gap in the full range of services they
need.H3's services are unique and not readily available through other organizations for a number of
reasons:
1.H3's services are multilingual and provide emotional support,education on treatment options,and
guidance to financial resources.
2.H3 offers one-on-one personalized services,and direct support through the Pink Ribbon Support
Program.This program is available for anyone diagnosed with breast cancer and is staffed by
volunteers who are breast cancer survivors with intimate knowledge of the medical system and its
procedures.
3.H3 complements the conventional treatment and resources available to patients with a focus on
awareness,prevention,and information on alternative and supportive approaches.
4.H3 offers extensive networking and resource access services.
The greater the awareness that there are others available to help who have taken this journey
themselves,the greater the likelihood more patients will seek out the emotional support that will
positively impact their road to recovery.
While this is a noble volunteer effort,there is still the need for resources to accomplish this mission
and H3:Health.Hope.Healing.needs your support to continue this vital work in our community.All
contributions will be used to promote and maintain the Pink Ribbon Support Program,the Annual
Open Panel Discussion,the educational Pink Ribbon Podcast,and to launch the Mobile Mammogram
service,expanding H3's work in a meaningful way and providing an opportunity to leverage your
contribution into greater support through grants and donations from other partners.
•
Your contribution will help ease the lives of those who are faced with this healing journey.It is
priceless to those of us who have been impacted by cancer.Thank you for your support.
Janinha Piazzetta-Founder&Executive Director
•
Page,901 of 1750
Engagement&Advocacy for Women Affected by Breast Cancer
Executive Summary
Overview:
H3:Health.Hope.Healing.is a grassroots,volunteer-driven organization that focuses on providing
support,education,and information to all those affected by breast cancer. From its inception,the
heart of H3 has always been cancer survivorship and combining our experiences,knowledge,
relationships,and resources to promote Health,Hope;and Healing.
H3 has become an educational powerhouse in the cancer community,offering access to vitally
important information that can contribute to women's awareness of cancer prevention and early
treatment.
H3 requests financial support to increase visibility and expand programs in our diverse South
Florida communities.
This support is essential throughout treatment,providing comfort and guidance to those along the
survivors'journey.
The Impact of H3's Events on the Community:
Activity Descriptions:
• 1. H3's 8th Annual Open Panel Discussion about Cancer
This year's topic:The Direction of Cancer Care:Immunotherapy,Clinical Trials,and Vaccines
The annual H3 Open Panel Discussion is a valuable community resource that provides access to
information from both specialized physicians and survivors.Each year,H3 presents a unique topical
discussion regarding the latest information on what is happening in the breast cancer field,including
genetics,disparities among different ethnicities,and the need for more clinical trials,which is the
primary step towards the CURE.
Objective:
Educate the public about the importance of immunotherapy treatment,clinical trials,and vaccines and
how they rely on patient volunteers to improve medical care over time.
Details:
The panel team consists of Oncologists,Researchers,Clinical Trial Coordinators,
Cancer Survivors,Healthcare Advocates and lmmunologists.
This year,the topic will focus on The Direction of Cancer Care:Immunotherapy,Clinical Trials,and
Vaccines.The specialist's objective is to clarify the scope of a clinical trial and the importance of
increasing patient participation;the intended audience includes patients in different stages of cancer
care and treatment.
Page 902 of 1750
This open panel discussion,with its focus on•the direction of cancer care and spotlight on
immunotherapy,clinical trials,and vaccines,has the potential not just to educate.but also to inspire
and mobilize our community.It can pave the way for greater awareness,increased participation in
clinical trials,stronger support networks,and a collective effort to ensure equitable access to the latest
cancer treatments.
Benefits:
Highlight the educational value,potential for increased public awareness,and community engagement. -
Logistics:
Proposed venue,date,time,and necessary resources:TO BE DETERMINED
Amount Requested:$5,114 •
2. Continuing with New Pink Ribbon Podcast Episodes
The H3 Pink Ribbon Podcast-all about the Breast Cancer Journey.The goal is to inform and
support all breast cancer patients,survivors,and their loved ones regarding the latest information and
resources related to breast cancer diagnosis,treatment,and long-term survivorship.
Objective:
• Provide ongoing education and support through podcast episodes focused on breast cancer topics.
Details:
A podcast format helps organize technical content in a way that a great range of audiences can
understand. Offering accessible and engaging content raises awareness,fosters a sense of community,
and contributes to better health outcomes for breast cancer patients.
Our format will include live interviews and topic presentations. It will be distributed on ALL social
• media channels, including the H3 YouTube Channel and Spotify. At times, H3 will act as the sole
podcast host and,at other times,partner with a co-host.
The H3 Pink Ribbon Podcast is crucial in enhancing community knowledge, education, emotional
support,and empowerment of patients and their families.
Every episode will include a different guest speaker(i.e., oncologists, surgeons,medical practitioners,
survivors)and a planned topic.
Benefits:
Discuss the accessibility and reach of the podcast,especially for those unable to attend in-person
events.
Logistics:
Technical needs and promotional support requested—Venue TBD
Page 903 of 1750
•
Cost:
PODCAST EXPENSES BREAKDOWN
Category Cost Episodes Yearly Total
Podcast Mobile Equipment $350 8 $350
Studio Rental $250 8 $2,000
Episode Editing $175 8 $1,400 •
Labor I0 hours each $15 40 . $600
Transportation $50 8 $400
Guest Parking&Beverages $25 8 $200
Total: $4,950
**Requested Funds: **
**$4,950**
3.Recruiting New Sponsors for the FREE Mammogram Services Expansion
Screening mammograms are recommended yearly for most women,particularly those who have a
family history or other elevated risk factor.Mammograms can be a vitally important tool in early
detection,especially in people who show no signs or symptoms of breast cancer.
The Mobile Mammogram Program can contribute to reaching women who have less access to private
health clinics and can be a great resource to reduce late-stage diagnoses;it can increase reaching early
cases of breast cancer as screening can impact a lifetime.
Objective:
Secure additional funding to expand free mammogram services like the Mobile Mammogram
Program.
Details:
Mammograms are Iow doses of X-rays of the breast.A mobile mammogram service could be launched
as part of October Breast Cancer Awareness Month in Miami-Dade County,which would show a
commitment to healthcare investment.The mobile mammogram could be placed in any of the
abundantly underserved areas of the city.
Free mobile mammogram service significantly enhances breast cancer screening access and early
detection,particularly in underserved communities.This service is crucial in reducing health
disparities,increasing early diagnosis rates,and improving overall community health outcomes by
offering convenient,cost-effective,and culturally sensitive screening services.
Benefits:
Expanded services result in better health outcomes.Raising greater awareness and offering proactive
health management ultimately contributes to better breast cancer prevention and treatment.
Page 904 of 1750
•
•
**Cost Breakdown: **
Type Periods annually Quantity per Period Cost per person Total Cost
Total Cost Mammogram 4 35 $185 $25,900
Administrative 4 35 $15 $2,100
$28,000
**Requested Funds:.**
Expenses Budget
2024
Mammograms $28,000
-For more information,view our podcasts and panel discussions on the H3 YouTube
Channel: httus://www.voutube.conk/(a,h3health.hone.healing.876/videos
4. H3 Pink Ribbon Support Program:
The H3 Pink Ribbon Support Program provides vital support to newly diagnosed breast cancer
patients by offering guidance,clarity,and a sense of community.Its comprehensive approach
addresses both the practical and emotional needs of patients,empowering them to navigate their
journey with confidence and support.Through multilingual services,inclusive practices,and a robust
network of resources,the program ensures that all patients receive the assistance they need in a manner
that respects their individuality and personal choices.
Benefits:
1. Comprehensive Support:Provides a well-rounded support system that helps patients understand
medical terminology,explore treatment options, and connect with community resources.
2. Emotional and Psychological Relief:Reduces feelings of isolation and anxiety by offering peer
support and clear guidance.
3. Multilingual Assistance:Supports patients in English,Spanish,and Portuguese,ensuring
accessibility and inclusivity for a diverse population.
4. Empowerment through Knowledge:Educates patients on conventional and alternative treatment
• options,enabling them to make informed decisions.
5. Inclusivity:Welcomes all breast cancer patients and survivors,regardless of gender,,age,race,or
ethnicity,fostering an environment of inclusivity and support.
Objectives:
1. Enhance Understanding:Simplify complex medical terminology for newly diagnosed breast
cancer patients to facilitate a better understanding of their diagnosis and treatment.
Page 905 of 1750
2. Provide Guidance on Treatment Options:Offer clear explanations of both conventional and
alternative treatment paths to assist patients in making informed choices.
3. Connect with Resources: Guide patients toward relevant community resources that can provide
additional support and services. •
•
4. Offer Peer Support:Provide emotional and psychological support through a peer network that
understands the unique challenges of breast cancer.
5. Maintain Non-Directive Stance:Support patients in their journey without making decisions on
their behalf,respecting their autonomy and personal choices.
Logistics:
1. Program Access: Language Support:Services available in English,Spanish,and Portuguese.
Inclusivity:Open to all breast cancer patients and survivors,regardless of demographic background.
2.Service Delivery:
•
• Modes of Communication:Available through phone consultations,email,and in-person
meetings to accommodate different preferences and needs.
• Community Outreach:Partnerships with local hospitals,clinics,and community centers to
ensure broad accessibility and outreach.
3.Staff and Training:
• Experienced Volunteers:Staffed by trained volunteers who are often breast cancer
survivors themselves,providing empathetic and knowledgeable support.
• Continuous Training:Regular training sessions for volunteers to stay updated on the
latest information and resources in breast cancer care.
4.Referral and Resource Network:
• Community Connections: Strong ties with local healthcare providers,support groups,
and organizations to help patients access additional services and support.
• Resource Database:Maintains an up-to-date database of community resources,
ensuring patients can easily find the support they need.
5. Program Sustainability:
• Funding and Support: Supported through donations,grants,and community
partnerships to maintain and expand services.
• Evaluation and Feedback:Regularly gathers feedback from participants to continually
improve the program and its services.
Cost:
Personnel Training and Program Maintenance:
Travel,meals/refreshments,parking,number of hours/weeks,program material,and
maintenance.
Requested Funds: $4,600
Budgets available by request
Page 906 of 1750
Social Media:
• https://www.facebook.com/h3healthhopehealina/
• https://www.facebook.com/eroups/357826807521/
• https://www.instaaram.com/h3healthhopehealine/
• httpsi//twitter.com/H3hope
• httus:/lwwwlinkedin.cam/companv/h3healthhonehealing/
• https://www.voutube.com/(u)h3health.hope.healine.876/videos
Our Contact Information:
• H3:Health.Hope.Healing.
• Founder&Director:Janinha Piazzetta
• www.h3hope.org
• infoc h3hone.org/in ii h3hope.org
• 305.531.2046 Office
• 786.374.9009 Mobile
•
•
Page 907 of 1750