LTC 491-2024 Procurement ReportsDocusign Envelope ID:190FE522-A6FA-401 0-AEE6-EA3D10E09DDC
OFFICE OF THE CITY MANAGER
LTC #491-2024 LETTER TO COMMISSION
TO:
FROM:
DATE:
Honorable Mayor Steven Meiner and Members of the City Commission
2.).Eric Carpenter,City Manager fVk
November 7,2024
SUBJECT:Procurement Reports
As has been previously requested by the City Commission or as required by City regulations,the
Procurement Department transmits monthly,via LTC,the following informational reports:
•city contracts expiring within the next 180 days;
•open market purchases exceeding $50,000 during the preceding month;
•projects awarded pursuant to job order contracts (JOC);
•purchases of playground and related equipment pursuant to Resolution 2019-30777;
•emergency purchases approved by the City Manager during the preceding month;and
•unauthorized purchase exceeding the City Manager's authority reported during the preceding
month.
1.CITY CONTRACTS WITH RENEWALS OR EXTENSIONS EXPIRING IN THE NEXT 180 DAYS
(See Attachment A).Pursuant to Resolution No.2001-24332,the contracts listed in Attachment
A-1 have not been renewed or replaced and will expire within the next 180 days.Contracts already
renewed within 180 days can be found on the City's website at
https://apps.miamibeachfl.gov/ContractAwards/.The contracts listed in Attachment A-2 are on a
month-to-month term.
2.OPEN MARKET PURCHASES EXCEEDING $50,000.Open market purchases are those
purchases that are less than the amount established for formal bids.Section 2-395(4)of the City
Code requires that open market purchases over $50,000,up to the bid threshold amount,be reported
to the City Commission on a monthly basis.Below is a list of purchase orders for open market
purchases for the preceding month.
Facilities and Fleet Exterior Roof Replacement
Manatement at 16"Street Garace
A &J Roofing Corp.II
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3.PROJECTS AWARDED PURSUANT TO JOB ORDER CONTRACTING (JOC)PROGRAM.The
Mayor and City Commission has awarded 1TB 2019-257-KB for JOC services for electrical and roofing
projects and 1TB 2023-096-KB JOC services for vertical,horizontal,and seawall construction
projects.Below is a list of projects awarded pursuant to both JOC contracts for construction services
for the preceding month.
#@ Project Title Department JOC No.Vendor Estimated Value«to
Sunset Island 1 and 2TrafficCalming
Measures Phase 1
Transportation
and Mobility
24-513-01 Harbour
Construction,Inc.
Contract Amount
$42,200.20
4.PURCHASES FOR PARKS AND PLAYGROUND EQUIPMENT.Resolution No.2019-30777
authorizes the City Manager,through standardization and waiver of competitive bidding
requirements,to create a pool of preapproved manufacturers for all future purchases of playground
equipment (aquatic and non-aquatic),park benches and outdoor furniture,outdoor fitness equipment,
shade structures,recreational surfaces (safety surfaces,artificial turf,and hardcourt surfaces),and
lighting systems for all city parks facilities.Additionally,the Resolution also authorizes the City
Manager to add any other manufacturers within the approved categories necessary to expedite the
completion of parks and playground facilities.Below is a list of approved purchases and
manufacturers added for the preceding month.
Approved Purchases
Et.»'MS,%9».#$,$83$13$£%93%9,#»$@/0Moe /%roe imp see
#i is Manufacturer Category t ea if#
49.4;±$l g,,,8%%88:use 5,A ,ix@
Manufacturers/Suppliers Added
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5.EMERGENCY PURCHASES.Section 2-396 of the City Code authorizes the City Manager to
approve emergency purchases and requires that emergency purchases exceeding the formal bid
threshold amount established in Section 2-366 be reported to the City Commission at its meeting
following the emergency.The emergency purchase request process outlined in the Code allows
the City to respond expeditiously to unexpected needs.Below is a list of emergency purchases
approved for the preceding month.
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Emergency Purchases
2023-061-MP Increase to Emergency Purchase Authorization (EPA)Change Order#8
The city spent $447,555.00 in FY23,and $492,018.00 in FY24,and the Facilities and
Fleet Management Department estimates spending $125,142.00 in the first quarter of
FY25 to continue addressing and mitigating the iguana population.The City has
finalized negotiations with vendors awarded by the Commission pursuant to RFP 2023-
007-WG for Iguana Remediation Services,and the Administration is expecting to have
contracts executed and all services transitioned to the new contracts by December
2024.
•Original EPA Amount
•Change Order #1 Amount
•Change Order#2 Amount
•Change Order#3 Amount
•Change Order#4 Amount
•Change Order#5 Amount
•Change Order#6 Amount
•Change Order#7 Amount
•Change Order#8 Amount
$237,592.00
$72,759.00
$137,204.00
$125,142.00
$125,142.00
$125,142.00
$125,142.00
$(8,550.00)
$125,142.00
Total Amount:$1,064.715.00
6.UNAUTHORIZED PURCHASES.Section 2-393(a)of the City Code prohibits the purchase of
goods or services that are not in compliance with the requirements of the Procurement Code.Below
is a list of unauthorized purchases exceeding the City Manager's authority for the preceding month.
Unauthorized Purchases
'.,..'.,,.'.'...,...'.''••1'"?"""Nature orunauthorized Purchase Department contractors)value
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7.CYBER SECURITY WAIVER PURCHASES Resolution No.2023-32733 exempts from the
competitive bid requirements the purchase of cybersecurity-related goods and services needed to
maintain critical IT infrastructure.The Resolution aims to safeguard the confidential and exempt
status of the city's cybersecurity systems and assets,as permitted by Florida law.The Resolution
requires that all purchases made pursuant to the Resolution be reported to the City Commission.
Below is a list of purchases for the preceding month.
Cyber Security Waiver PurchasesEEFERaEETAIms s
Nothing to Report.
Mt@EC/OM/KB
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ATTACHMENT A-1
CONTRACTS EXPIRING IN THE NEXT 180 DAYS
12/7/24
20-118-04 PUBLIC INFORMATION OUTREACH SERVICES THE VALERIN GROUP,INC.1/5/25
17-163-03 UNDERWRITING SERVICES LOOP CAPITAL MARKETS,LLC 1/16/25
17-163-09 UNDERWRITING SERVICES STIFEL,NICOLAUS &COMPANY,INC.1/16/25
17-163-12 UNDERWRITING SERVICES PNC CAPITAL MARKETS,LLC 1/16/25
17-163-14 UNDERWRITING SERVICES J.P.MORGAN BROKER-DEALER 1/16/25
HOLDING,INC,
22-094-03 MAINTENANCE OF STREETLIGHTING ON ALL AUM CONSTRUCTION,INC.2/8/25
ROADS WITHIN THE MIAMI BEACH CITY LIMITS
22-397-02 PURCHASE &DELIVERY OF SPECIALTY CONTENDER BOATS,INC.2/12/25
VEHICLES
ExPnRano RENEWAL7sii""72g$"
3
3
2
3
1{A)Contract Automatically Renews for a 12 month period
unless cancelled bythe City Party with a 90 day notice.1 of 2 11/5/2024
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ATTACHMENT A-2
MONTH-TO-MONTH CONTRACTS
rs o«roese«
as @%±3%TURNKEY TROLLEY OPER &MAINT SERVICES
20-319-01
13-178
17-070-02
LINCOLN ROAD MALL DIRECTORIES
COMMERCIAL &RESIDENTIAL WASTE COLLECTION &
DISPOSAL
JANITORIAL SERVICES
LIMOUSINES OF SOUTH FLORIDA,INC.
CLEAR CHANNEL OUTDOOR HOLDINGS INC.
WASTE CONNECTIONS OF FLORIDA,INC.&
WASTE MANAGEMENT INC.OF FLORIDA
SFM SERVICES,INC.
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