Resolution 2024-33310 RESOLUTION NO. 2024-33310
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA,APPROVING, IN SUBSTANTIAL FORM,AMENDMENT
NO.1 TO CONTRACT NO. 19-092-01, BETWEEN THE CITY AND RSM US LLP,
PURSUANT TO REQUEST FOR PROPOSAL NO. (RFP) 2019-092-JC FOR
AUDITING SERVICES; AUTHORIZING THE ADMINISTRATION TO RENEW THE
CONTRACT TO ADD ADDITIONAL AUDITS AS REQUIRED BY FEDERAL OR
STATE REGULATORY AGENCIES, BOND COVENANTS, GRANT
AGREEMENTS, PERFORMANCE-BASED MANAGEMENT AGREEMENTS
AND/OR CONTRACTS; AUTHORIZING THE ADMINISTRATION TO NEGOTIATE
A RATE INCREASE NOT TO EXCEED 10% FOR THE AUDIT SERVICES
REQUIRED FOR FISCAL YEAR 2024; DELEGATING TO THE CITY MANAGER
THE AUTHORITY TO NEGOTIATE A RATE INCREASE NOT TO EXCEED THE
CPI OF SAID YEAR FOR EACH SUBSEQUENT AUDIT REMAINING ON THE
CONTRACT FOR FISCAL YEARS 2025 AND 2026; AND FURTHER
AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE
AMENDMENT NO. 1.
WHEREAS, the City of Miami Beach (the "City") is required to have an annual audit
performed on the City's Annual Comprehensive Financial Report ("ACFR") in accordance with
Florida Statutes 218.39, and other audits are required to be conducted in accordance with the U.S.
Office of Management and Budget ("OMB") Uniform Guidance 2 CFR 200 ("Single Audit"), Bonded
Debt Covenants, Performance Management and/or Grant Agreements. Each audit must be
conducted by an independent audit firm; and
WHEREAS, in 2019, the City of Miami Beach entered into a professional services agreement
with RSM US LLP, for Auditing Services, pursuant to Request for Proposal No. (RFP) 2019-092-
JC, for a five (5)year period with three (3) optional one (1) year-renewal periods; and
WHEREAS, the City seeks to execute the extension permitted under the contract for the
three (3) optional one (1) year renewal periods; and
WHEREAS, the entities outlined in the contract are not consistent with current entities to be
included in the audit services offered to the City of Miami Beah for the ensuing years services and
the City seeks to modify the lists of audit entities; and
WHEREAS, the current agreement Contract No. 19-092-01, as currently outlined, has no
provision for any modification of fees and rates nor any adjustments for CPI as noted in previous
years nor for any allowance for adjustments for any significant changes in regulatory conditions; and
WHEREAS, after 2019, the costs of procuring professional accounting services has
experienced marked changes resulting in significant challenges in procuring services of highly skilled
professional accountants essential to performing professional auditing services; and
WHEREAS, there are increased demands of the auditing regulatory reporting environment
attributed to increased Governmental Accounting Standards Board ("GASB") regulations; and
WHEREAS, since 2019, GASB has issued more than 12 new standards, several fully
implemented by the City of Miami Beach including Statement No. 87 Leases, Statement No. 91
Conduit Debt Obligations, and Statement No. 96 Subscription Based Information Technology
Arrangements: and
WHEREAS, the American Institute of Certified Public Accountants ("AICPA") Auditing
Standards Board ("ASB"), the agency that regulates and promulgates standards that all professional
auditors follow, recently issued a series of standards — Statements on Auditing Standards ("SAS")
145 through 149; and
WHEREAS, the adoption of these standards has, among other things, increased
documentation requirements, including the integration of advanced technologies and mandates
enhanced risk assessment procedures to be incorporated in the completion of financial audits; and
WHEREAS, the implementation of increased regulatory disclosures, reporting and auditing
standards requires significant modifications of audit procedures and enhanced training and technical
resources to perform audits in compliance with new regulatory requirements.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission approve, in
substantial form, Amendment no.1 to contract no. 19-092-01, between the City and RSM US LLP,
pursuant to Request for Proposal no. (RFP) 2019-092-JC for Auditing Services; authorize the
Administration to renew the contract to add additional audits as required by federal or state regulatory
agencies, bond covenants, grant agreements, performance-based management agreement and/or
contracts; authorize the Administration to negotiate a rate increase not to exceed 10% for the audit
services required for fiscal year 2024; delegate to the City Manager the authority to negotiate a rate
increase not to exceed the CPI of said year for each subsequent audit remaining on the contract for
Fiscal Years 2025 and 2026; and further authorize the City Manager and City Clerk to execute
Amendment No. 1.
PASSED AND ADOPTED this .9U day of a .iff 2024.
.401
Steven Meiner, Mayor
ATTEST:
NOV 0 5 2024
Rafael E. Granado, Secretary ;i , APPROVED AS TO
‘. FORM & LANGUAGE
& FOR EXECUTION
INCORPORATED)tOft ORATE D!
le!2Z124,24—
"46AH :5e.~� City A orney Date
Resolutions - C7 G
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Eric Carpenter, City Manager
DATE: October 30, 2024
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING, IN SUBSTANTIAL FORM, AMENDMENT
NO.1 TO CONTRACT NO. 19-092-01, BETWEEN THE CITY AND RSM US LLP,
PURSUANT TO REQUEST FOR PROPOSAL NO. (RFP) 2019-092-JC FOR
AUDITING SERVICES; AUTHORIZING THE ADMINISTRATION TO RENEW THE
CONTRACT TO ADD ADDITIONAL AUDITS AS REQUIRED BY FEDERAL OR
STATE REGULATORY AGENCIES, BOND COVENANTS, GRANT AGREEMENTS,
PERFORMANCE-BASED MANAGEMENT AGREEMENTS AND/OR CONTRACTS;
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE A RATE INCREASE NOT
TO EXCEED 10% FOR THE AUDIT SERVICES REQUIRED FOR FISCAL YEAR
2024; DELEGATING TO THE CITY MANAGER THE AUTHORITY TO NEGOTIATE
A RATE INCREASE NOT TO EXCEED THE CPI OF SAID YEAR FOR EACH
SUBSEQUENT AUDIT REMAINING ON THE CONTRACT FOR FISCAL YEARS
2025 AND 2026; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY
CLERK TO EXECUTE AMENDMENT NO. 1.
RECOMMENDATION
Adopt the Resolution.
BACKGROUND/HISTORY
The City of Miami Beach (the City) is required to have an annual audit performed on the City's
Annual Comprehensive Financial Report (ACFR) in accordance with Florida Statutes 218.39.
Other audits are required to be conducted in accordance-with the U.S. Office of Management and
Budget (OMB) Uniform Guidance 2 CFR 200 (Single Audit) Bonded Debt Covenants,
Performance Management and/or Grant Agreements. Each audit herein must be conducted by
an independent audit firm.
Pursuant to the above requirements, the City is required to procure auditing services to examine
the City's Basic Financial Statements included in the City's Annual Comprehensive Financial
Report (ACFR), Federal grant programs and State projects (OMB Uniform Guidance /Single
Audit), the Miami Beach Redevelopment Agency's (RDA) financial statements and the North
Beach Community Redevelopment Agency (NB CRA) along with several other small special
reports including Miami Beach Visitor and Convention Authority's (VCA) financial statement, the
Miami Beach Convention Center (MBCC), as managed by Oakview 360 (OVG), Centerplate
managed by Sodexo, Children Trust (CT) and others.
In June 2019, the City of Miami Beach entered into a professional services agreement with RSM
US LLP for auditing services, pursuant to Request for Proposal (RFP) 2019-092-JC for five (5)
years with three (3) optional one (1) year renewal periods, with costs ranging from $253,500 to
$268,530 on a per annum basis.
Page 495 of 2497
In consideration of the approaching expiration of the current Contract with RSM US LLP, the
Administration is recommending renewal of the Contract for the three (3) optional one (1) year
renewal periods. This contract renewal will also include additional audits, a rate increase not to
exceed 10% for the audit of FY 2024 and the ability to negotiate rate increases in an amount not
to exceed CPI for the remaining audit periods included in the Contract for FY 2025 and 2026.
Therefore, by way of modification of Contract No. 19-092-01 the City seeks to fulfill the statutory
requirements outlined above.
ANALYSIS
In June 2019, the City of Miami Beach entered into a professional services Agreement with RSM
US LLP for auditing services pursuant to Request for Proposal (RFP) 2019-092-JC. The scope
and fees of the current Contract were determined in 2019, and the City's needs, and reporting
requirements have changed since the inception of the Contract.
The current Contract has stipulated fixed fees for some audits that the City performs on an annual
basis, as well as fixed blended rates for additional services as requested or required to fulfill goals
and reporting modifications. Since the inception of Contract No. 19-092-01, the scope of services
required by the City has changed and the City's Administration seeks to modify the Contract to
reflect current service demands by eliminating entities no longer requiring audit services and
including new additional entities and services to meet current demands. Modifications include the
removal of audit services for Building Better Communities (BBC) and Safe Neighborhoods Parks
Single Audit (SNP), and the addition of the audit and special reports for North Beach CRA
(NBCRA), special reports for Miami Beach Redevelopment Agency (RDA), and the audit of
Sodexo Live, (food services provider for the Miami Beach Convention Center).
As noted in Exhibit A, periodically audit fees were modified for the anticipated increased cost of
providing services. These fees were outlined on an annual basis for each audit service provided
to the City. However, although the Contract allows for an additional three (3), one (1) year period
renewals, the Contract is silent with respect to rate increases for subsequent years. This silence
limits the Administration's ability to negotiate reasonable and competitive fees for the periods
remaining on the Contract.
Based on the Administration's discussions with the service provider, RSM US LLP and similar
accounting professionals, there are significant challenges to procuring professional accounting
services without the necessity of competitive rates and fees. Modification of rates and fees will
provide the Administration the ability to negotiate in good faith with RSM US LLP for the sole
purpose of maintenance of high-quality audit services while ensuring compliance with industry
and regulatory standards.
Further, it can also be noted that recent developments in the professional accounting regulatory
environment are changing the landscape of audit services and are redefining professional auditing
standards. Recently, the American Institute of Certified Public Accounts (AICPA), Auditing
Standards Board (ASB) issued a series of new Statements on Auditing Standard (SAS), SAS 145
through 149. More specifically, (SAS) 145 Understanding the Entity and Its Environment and
Assessing the Risks of Material Misstatement mandates changes to auditing policies and
procedures requiring enhanced auditing methodologies and tools to improve the overall quality of
audits and financial reporting. Auditors are now required to implement improved risk assessment
procedures, increase documentation of financial audits and improve the use of information
technologies into the overall audit procedures and protocols to ensure compliance with this new
standard.
It can also be noted that since 2019, the Governmental Accounting Standards Board (GASB), the
regulatory body that governs financial reporting and disclosures for governmental agencies, has
Page 496 of 2497
issued more than 12 new standards many significantly modifying the scope of reporting
procedures and consequently audit testing. Several of these standards have been fully
implemented by the City of Miami Beach including Statement No. 87 Leases, Statement No. 91
Conduit Debt Obligations, and Statement No. 96 Subscription Based Information Technology
Arrangement. These implementations have not only placed a significant demand on internal
resources, but the combination of these regulatory implementations have increased demands for
both the reporting and auditing sides, catapulting the demand for expanded tools and resources
to provide appropriate audit services to clients in the governmental industry.
The previous fees and rates on the current Contract also reflect the market conditions of 2019,
pre pandemic, pre inflationary environment and are not consistent with the reality of current
market value services. The Administration is recommending renewing the current Contact with a
not to exceed 10% increased rate for the audit of FY 2024 set to begin within the coming months.
The Administration has determined that an up to 10% increase is fair and reasonable if compared
to the compounded rate of 23% CPI since the inception of the Contract.
In summary, City Administration would like to amend the Contract to:
• Include an audit and special reports for North Beach CRA (NBCRA), specials report for
Miami Beach Redevelopment Agency(RDA), and the audit of Sodexo as outlined in the
revised scope of services (Exhibit B).
• Delete audits for Building Better Communities (BBC) and Safe Neighborhoods Parks
Single Audit(SNP) which are no longer applicable.
• Add a rate increase of not to exceed 10% for the audit for FY 2024 to account for the
significant increase in auditing standards and requirements that have changed since the
contract was first executed.
• Add authority to negotiate as necessary in a not to exceed amount, of annual CPI for
the subsequent audits remaining in the Contract for FY 2024 and FY 2025.
This modification will permit the City Administration the authority to negotiate audit fees for
adjusted scopes of services, allow for CPI modifications as well as modifications for changing
regulations commensurate with industry standards and professional environment
FISCAL IMPACT STATEMENT
The Finance Department, Economic Development, CRA and NB CRA have an approved budget
for audit services. The approved budget has sufficient funds for the requested increase.
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
If applicable, the Business Impact Estimate (BIE) was published on:
See BIE at: https://www.miamibeachfl.gov/city-hall/city-clerklmeeting-notices/
Page 497 of 2497
FINANCIAL INFORMATION
CONCLUSION
Applicable Area
Citywide
Is this a "Residents Right to Know" item, Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Project?
No No
Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481,
includes a principal engaged in lobbying? No
If so, specify the name of lobbyist(s) and principal(s):
Department
Finance
Sponsor(s)
Co-sponsor(s)
Condensed Title
Amend Contract No. 19-092-01 w/ RSM, Auditing Services (RFP 2019-092-JC). FN
Page 498 of 2497
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING, IN SUBSTANTIAL FORM, AMENDMENT NO.1 TO
CONTRACT NO. 19-092-01, BETWEEN THE CITY AND RSM US LLP, PURSUANT TO
REQUEST FOR PROPOSAL NO. (RFP) 2019-092-JC FOR AUDITING SERVICES,
AUTHORIZING THE ADMINISTRATION TO RENEW THE CONTRACT ADDING
ADDITIONAL AUDITS AS REQUIRED BY FEDERAL OR STATE REGULATORY
AGENCIES, BOND COVENANTS, GRANT AGREEMENTS, PERFORMANCE
MANAGEMENT AGREEMENT AND/OR CONTRACTS AND TO NEGOTIATE A RATE
INCREASE NOT TO EXCEED 10% FOR THE AUDITS FOR FISCAL YEAR 2024;
DELEGATING TO THE CITY MANAGER THE AUTHORITY TO NEGOTIATE A RATE
INCREASE NOT EXCEEDING THE CPI OF SAID YEAR FOR EACH SUBSEQUENT
AUDIT REMAINING ON THE CONTRACT FOR FISCAL YEARS 2025 AND 2026 AND
FURTHER AUTHORIZING THE CITY MANAGERS AND CITY CLERK TO EXECUTE
THE AMENDMENT NO. 1.
WHEREAS, the City of Miami Beach (the City) is required to have an annual audit performed
on the City's Annual Comprehensive Financial Report (ACFR) in accordance with Florida Statutes
218.39, and other audits are required to be conducted in accordance-with the U.S. Office of
Management and Budget (OMB) Uniform Guidance 2 CFR 200 (Single Audit), Bonded Debt
Covenants, Performance Management and/or Grant Agreements. Each audit must be conducted by
an independent audit firm; and
WHEREAS, in 2019, the City of Miami Beach entered into a professional services agreement
with RSM US LLP, for Auditing Services, pursuant to Request for Proposal No. (RFP) 2019-092-
JC, for a five (5) year period with three (3) optional one (1) year renewal periods; and
WHEREAS, the City seeks to execute the extension permitted under the contract for the
three (3) optional one (1) year renewal periods; and
WHEREAS, the entities outlined in the contract are not consistent with current entities to be
included in the audit services offered to the City of Miami Beah for the ensuing years services and
the City seeks to modify the lists of audit entities; and
WHEREAS, the current agreement Contract No. 19-092-01 as currently outlined, has no
provision for any modification of fees and rates nor any adjustments for CPI as noted in previous
years nor for any allowance for adjustments for any significant changes in regulatory conditions; and
WHEREAS,the costs of procuring professional accounting services has experienced marked
changes post 2019 resulting in significant challenges in procuring services of highly skilled
professional accountants essential to performing professional auditing services; and
WHEREAS, there are increased demands of the auditing regulatory reporting environment
attributed to increased Governmental Accounting Standards Board (GASB) regulations. Since
2019, GASB has issued more than 12 new standards, several fully implemented by the City of Miami
Beach including Statement No. 87 Leases, Statement No. 91 Conduit Debt Obligations, and
Statement No. 96 Subscription Based Information Technology Arrangements: and
•
Page 499 of 2497
WHEREAS, the American Institute of Certified Public Accountants (AICPA), Auditing
Standards Board (ASB), the agency that regulates and promulgates standards that all professional
auditors follow, recently issued a series of standards—Statements on Auditing Standards (SAS) 145
through 149. The adoption of these standards has, among other things, increased documentation
requirements, including the integration of advanced technologies and mandates enhanced risk
assessment procedures to be incorporated in the completion of financial audits; and
WHEREAS, the implementation of increased regulatory disclosures, reporting and auditing
standards requires significant modifications of audit procedures and enhanced training and technical
resources to perform audits in compliance with new regulatory requirements.
NOW,THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept
the recommendation of the City Manager to approve amending Contract No. 19-2019-01 between
the City of Miami Beach and RSM US LLP for auditing services allowing for City Administration to
the execute the extension permitted under the Contract for the three(3)optional one(1)year renewal
periods; and modifying the scope of services to remove services no longer required and to add
additional required audits and reports for regulatory and contract compliance and to allow the City
Administration authorization to negotiate increases in rates and fees in an amount not to exceed
10% for FY 2024 and negotiate increases in rates not to exceed CPI for subsequent audits for FY
2025 and FY 2026 and further authorizing the City Manager and City Clerk to execute Amendment
No.1
PASSED AND ADOPTED this day of 2024.
Steven Meiner, Mayor
ATTEST:
Rafael E. Granado, Secretary
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
City Attorney Date
•
Page 500 of 2497
Exhibit A
Based on our understanding of your needs,our estimated fees are as follows.
Faifurefo`submif:GostPro•7,t'Farm,hits-entire and full executed b the deadlirie'establfshed
o-r tho'recei•t ofptoposals wiltiesuit in piontied'living`-deemed`non-responsive andbeing rejected.
Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items
in full accordance with the requirements of this RFP,inclusive of its terms, conditions, specifications and
other requirements stated herein,and that no claim will be made on account of any increase in wage scales,
material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation
provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal
Form shall be completed mechanically or, if manually, in ink. Cost Proposal Form completed in pencil
shall be deemed non-responsive.All corrections on the Cost Proposal Form shall be initialed.
LYK�S�r.�f� /$ bRw `f• ,ate-u F 1. J•- fi r @ '.' - 1
ifi r�dsfr�af lorres si'> `yea>rs`tl ed`fceceutrw .4&th 0 G2�{. ,: Zig
.202 I
.cam - y.,,s ..„'� "` •,' -- c - ' _
Audit of City's Basic Financial Statement(CAFR) 121.700 S121,700 1i$125,350 h125.350 5129,000
l � �
24,000 24,000 24,700 24,700 25,400
�QhtB Uniform Guidance!UGG Single Audits _
tanagement Letter in Accordance with the Rules of the I
3 uditor General of the State of Florida 1,300 1.300 1,350 1,350 1,390
!Miami Beach Redevelopment Agency(RDA) 21,000 I 21,000 21,630 21,630 22,300
f i 1
5 Miami Beach Parking Systems Funds(PSF) 21,000 21,000 21.630 21,630 22,300
iliami Beach Visitor and Convention Authority(VCA) j 18,500 18,500 19,000 19.000 19,570
I
Miami Beach Convention Center as Managed by Global ! I
;Spectrum(GS) 18,500 18,500 j 19.000 19,000 19.570
Safe Neighborhood Parks Single Audit(SNP) 9,500 9,500 9,785 9,785 10,000
9 L
,hildren's Trust(CT) 9,500 9,500 9,785 f 9,785 10,000
r0 ruilding Better Communities(BBC) 8,500 8,500 8.750 8,750 9,000
I ;
TOTAL OF(LINES 1-10)FOR EACH RESPECTIVE YEAR $253,500 6253,500 5260,980 $260,980 p260,980
GRAND TOTAL COST YEARS 2019-2023 51,297,490
Blended hourly rate of$175 or Quoted Hourly rates by level for additional services are as follows:
Partner $375
Principal/Senior Manager $290
Manager $205
Supervisor $160
Senior $135
Staff $110
19
Page 501 of 2497
Exhibit B
E NE
RSM
RSM US LLP
September 28, 2024 2811 Po ''e Leon BF d. 820
Cola! Gaoies, FL 33134
03054428801
F 305 442 7478
William Garviso, CPPB, NIGP-CPP ,,,,,,,%, rsmus corn
Procurement Contracting Officer III
City of Miami Beach Procurement Department
1755 Meridian Avenue, 3rd floor
Miami Beach, FL 33139
Dear Mr. Garviso:
Pursuant to our professional services agreement#RFP 2019-092-JC for Auditing Services dated August
8, 2019, we have proposed the following fees for services for fiscal year 2024 as follows:
IIIAudit services Fees
1 Audit of the City's Basic Financial Statements (ACFR) $141,900
2 OMB Uniform Guidance Single Audits 27,940
'3 Management-Letter in Accordance with the Rules of the Auditor General of 1,550
the State of Florida
4 Miami Beach Redevelopment Agency(RDA) 24,530
5 Miami Beach Parking System Funds (PSF), if applicable 24,530
6 Miami Beach Visitor and Convention Authority(VCA) 21,527
7 Miami Beach Convention Center as Managed by Oak View Group(OVG) 21,527
8 Children's Trust(CT) 11,000
9 Examine compliance of the CRA and Miami Beach Redevelopment Agency 7,000
(RDA)with Section 218.415 Florida Statutes regarding local government
investment policies.
10 Examine compliance of the CRA and RDA with Sections 163.387(6)and 7,000
163.387(7)Florida Statutes regarding the redevelopment trusts.
11 Issue a report on the stand-alone financial statements of the North Beach 24,530
Community Redevelopment Agency(NBCRA)
12 Issue a report on the.stand-alone financial statements prepared to 25,375
summarize the activities of the food services for the Miami Beach Convention
Center as managed by Sodexo Live! (Sodexo),also referred to as
Centerplate.
Total $338,409
THE POWER OF BEING UNDERSTOOD
ASSURANCE I TAXI CONSULTING II
RSM US LL0s the U S r 1._n- t 1 R h.11nor', .,1 ba e of ep.Ue'I, ',.nn 1.,,,,rt7 C,,SL t':f,,'-r,
VISI. , c,..Li,' a .n.-., ,1 00,a51/41'_ISLL2.r PAI tir'a',r..r
Page 502 of giaig