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Resolution 2024-33321 RESOLUTION NO. 2024-33321 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING THE SECOND ONE-YEAR RENEWAL TERM, FOR THE PERIOD COMMENCING ON JANUARY 1,2025 AND EXPIRING ON DECEMBER 31, 2025, OF THE AGREEMENT BETWEEN THE CITY AND WASTE CONNECTIONS OF FLORIDA, INC., PURSUANT TO REQUEST FOR PROPOSALS NO. 2018-024-WG, FOR COLLECTION AND DISPOSAL OF RESIDENTIAL SOLID WASTE, YARD DEBRIS AND BULK WASTE AND OPERATION OF THE CITY'S GREEN WASTE FACILITY. WHEREAS, on February 20, 2018, the City issued Request for Proposals No. 2018-024- WG, entitled, "Collection and Disposal of Residential Solid Waste, Yard Debris, Bulk Waste, and Operation of the City's Green Waste Facility" (the "RFP"); and WHEREAS, on July 25, 2018, the Mayor and City Commission ("City Commission") adopted Resolution No. 2018-30433, accepting the recommendation of the City Manager pursuant to the RFP; authorizing the Administration to enter into negotiations with Progressive Waste Solutions of FL, Inc. d/b/a Waste Connections of Florida; and authorizing a month-to-month extension of the existing agreement with Contractor until such time as a new agreement was executed; and WHEREAS, on or about June 8, 2018, Progressive Waste Solutions of FL, Inc. changed its name to Waste Connections of Florida, Inc. ("Waste Connections"); and WHEREAS, the City and Waste Connections entered into an agreement on February 21, 2019 ("Agreement"), with an initial term, commencing retroactively on January 1, 2019 and expiring on December 31, 2023; and WHEREAS, Section 4 (Term) of the Agreement allows the City to approve up to three (3) additional one-year renewal terms, provided that Waste Connections is not in default of the terms of the Agreement; and WHEREAS, on October 18, 2023, the City Commission adopted Resolution No. 2023- 32807, approving the first one-year renewal term, commencing on January 1, 2024 and expiring on December 31, 2024; and WHEREAS, Waste Connections is not in default of the terms of the Agreement and the Administration wishes to extend the Agreement for the second renewal term, commencing on January 1, 2025 and expiring on December 31, 2025. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve the second one-year renewal term, for the period commencing on January 1, 2025 and expiring on December 31, 2025, of the Agreement between the City and Waste Connections of Florida, Inc., pursuant to Request For Proposals No. 2018-024-WG, for Collection and Disposal of Residential Solid Waste, Yard Debris and Bulk Waste and Operation of The City's Green Waste Facility. PASSED and ADOPTED this Id day of OC4eeY 2024. ..%; ,...----fi jc.,,. .„4„1._ . Steven Meiner, Mayor ATTEST: ,.....„)/ NOV 0 5 2024 Rafael iGranado, City Clerk ,�-� • ti' IHCORPwORATED.' , PH. 1..'�J " _ APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION • /oh,zozf IMINIMMINNIM City Attorney Date Resolutions - C7 R MIAMIBEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Eric Carpenter, City Manager DATE: October 30, 2024 TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING THE SECOND ONE-YEAR RENEWAL TERM, FOR THE PERIOD COMMENCING ON JANUARY 1, 2025 AND EXPIRING ON DECEMBER 31, 2025, OF THE AGREEMENT BETWEEN THE CITY AND WASTE CONNECTIONS OF FLORIDA, INC., PURSUANT TO REQUEST FOR PROPOSALS NO. 2018-024-WG, FOR COLLECTION AND DISPOSAL OF RESIDENTIAL SOLID WASTE, YARD DEBRIS AND BULK WASTE AND OPERATION OF THE CITY'S GREEN WASTE FACILITY. RECOMMENDATION The Administration recommends approving the Resolution. • BACKGROUND/HISTORY On February 20, 2018, the City issued Request for Proposals No. 2018-024-WG, entitled; "Collection and Disposal of Residential Solid Waste:Yard Debris, Bulk Waste, and Operation'of the City's Green Waste Facility" (the "RFP"). On July 25, 2018, the Mayor and City Commission (City Commission) adopted Resolution No. 2018-30433 (Attachment A), accepting the recommendation of the City Manager, pursuant to Request For Proposals No. 2018-024-WG,for Collection and Disposal of Residential Solid Waste, Yard Debris and Bulk Waste, and Operation of the City's Green Waste Facility; authorizing the month-to-month extension of the Agreement with Progressive Waste Solutions of Florida, Inc. (Progressive) DBA Waste Connections of Florida (Waste Connections),.and further authorizing the Administration to•enter into negotiations with Progressive. S The City and Waste Connections entered into an agreement on February 21, 2019, with an initial term,.commencing retroactively on January 1, 2019.and expiring on December 31, 2023..Section -. . 4 of the agreement allowed the City to approve up to three (3)additional one-year renewal terms, provided that the Contractor is not in default under the agreement. r + C r r C` §? n r # • «'? On October 18, 2023, the City Commission approved the first one-year renewal term of the agreement with Waste Connections, commencing on January 1, 2024 and expiring on December 31, 2024 via-Resolution No. 2023-32807 (Attachment B). The Administration wishes to extend the second one-year renewal term with Waste Connections, commencing on January 1, 2025 and expiring on December 31, 2025. FISCAL IMPACT STATEMENT No fiscal impact. CONCLUSION The Administration recommends approving the Resolution. Page 641 of 2497 '. ' -' , ` i ' �` � Y I . iii •i i~.Jf i Applicable Area Citywide Is this a "Residents Right to Know" item,. Is this item related to a G.O. Bond pursuant to City Code Section 2-17? Project? Yes No Department Public Works Condensed Title Extend Contract w/Waste Connections, Collection/Disposal of Residential Solid Waste. PW Page 642 of 2497 RESOLUTION NO. 2018-30433 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS NO. 2018- 024-WG, FOR COLLECTION AND DISPOSAL OF RESIDENTIAL SOLID WASTE,YARD DEBRIS AND BULK WASTE AND OPERATION OF THE CITY'S GREEN WASTE FACILITY; AUTHORIZING THE MONTH-TO-MONTH EXTENSION OF THE AGREEMENT WITH PROGRESSIVE WASTE SOLUTIONS OF FLORIDA, INC DBA WASTE CONNECTIONS OF FLORIDA, UNTIL SUCH TIME AS A NEW AGREEMENT IS EXECUTED; FURTHER AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH PROGRESSIVE WASTE SOLUTIONS OF FLORIDA, INC DBA WASTE CONNECTIONS OF FLORIDA; FURTHER, IF THE ADMINISTRATION IS NOT SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH WASTE CONNECTIONS OF. FLORIDA, AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH WORLD WASTE RECYCLING; FURTHER, IF THE ADMINISTRATION IS NOT SUCESSFUL IN NEGOTIATING AN AGREEMENT WITH WORLD WASTE RECYCLING; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH WASTE MANAGEMENT INC. OF FLORIDA; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS, on January 17, 2018, the Mayor and,City Commission authorized the issuance of Request for Proposals (RFP) 2018-024-WG for Collection and Disposal of Residential Solid Waste, Yard Debris and Bulk Waste and Operation of the City's Green Waste Facility; and • WHEREAS, RFP responses were due and received on April 13, 2018; and WHEREAS, the City received proposals in response to the RFP from the following four (4) firms: Great Waste and Recycling Services, LLC, Progressive Waste Solutions of Florida, Inc. DBA Waste Connections of Florida, Waste Management Inc. of Florida and World Waste Recycling; and WHEREAS, the proposal submitted by Great Waste Recycling Services, LLC, was considered non-responsive for failure to meet the Minimum Requirements, as stated in the RFP, • and received no further consideration; and • WHERtAS, an Evaluation'Committee appointed-by tl e Ci'fy Mhnager pursuant tofLTC# `` 4 273-2018 convened on May 29, 2018, to consider the responsive proposals-received; and WHEREAS, the Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information on the scope of services and a copy of each proposal; and WHEREAS, the Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFP; and • Page 643 of 2497 WHEREAS, the evaluation process resulted in the ranking of proposers as follows: . Progressive Waste Solutions of Florida., Inc. DBA Waste Connections of Florida and World Waste Recycling, were tied as the top ranked proposers and Waste Management Inc. of Florida as the third ranked proposer; and WHEREAS, after reviewing all of the submissions and the Evaluation Committee's rankings and commentary, the City Manager exercised his due diligence and is recommending that the Administration be authorized to enter into negotiations with• Progressive Waste Solutions of Florida, Inc. DBA Waste Connections of Florida, and if unsuccessful in negotiating an agreement with Progressive Waste Solutions of Florida, Inc. DBA Waste Connections of Florida Connections; authorizing the Administration to enter into negotiations with World Waste Recycling; and if unsuccessful in negotiating an agreement with World Waste Recycling; authorizing the Administration to enter into negotiations with Waste Management Inc., of Florida; and further authorizing the Mayor and City Clerk to execute an agreement upon conclusion of successful negotiations.to be the best qualified firm for the project. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager, pursuant to Request for Proposals No 2018-024-WG, for Collection and Disposal of Residential Solid Waste, Yard Debris and Bulk Waste and Operation of the City's Green Waste Facility; authorizing the month- to-month extension of the agreement With Progressive Waste Solutions of Florida, Inc DBA Waste Connections of Florida, until such time as a new agreement is executed; further authorizing the administration to enter into negotiations with Progressive Waste Solutions of Florida, Inc DBA Waste Connections of Florida; further, if the administration is not successful in negotiating an agreement with Waste Connections of Florida, authorizing the administration to enter into negotiations with World Waste Recycling; further, if the administration is not successful in negotiating an agreement with World Waste Recycling; authorizing the `,administration to enter into negotiations with Waste Management Inc. of Florida; and further authorizing the Mayor and City Clerk to execute an agreement upon conclusion of successful negotiations by the administration. PASSED AND ADOPTED this -QS- day of i47 2018. ATTE T• s,'! • - 0 p- RA AEL . GRA A 0, CITY CLERK r AN GEL=ER, MAYOR AGENQ?�120181A7.luiy\procurementl2018�-02d_WG Residential Waste Cod ctiontRFP2018- 24-WGr ,+Rcso.doc _ _ . 0 i r e 99cc�� • 11:*:.../---.4‘‘,.,.....14 .., V •• p%G` APPROVED AS TO _ : .�►vemei..r„ : '�i, 'FORM &.LANGUAGE • INCORP ORATED: * $ &FOR EXECUTION s' 4,17• c'i+ �,O I ( (' ,4`40H 26 6 4 ` • City Attorney Date Page 644 of 2497 Resolutions - R7 L • MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: July 25, 2018 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS NO. 2018-024-WG, FOR COLLECTION AND DISPOSAL OF RESIDENTIAL SOLID WASTE, YARD DEBRIS AND BULK WASTE AND OPERATION OF THE CITY'S GREEN WASTE FACILITY; AUTHORIZING THE MONTH-TO-MONTH EXTENSION OF THE AGREEMENT WITH PROGRESSIVE WASTE SOLUTIONS OF FLORIDA, INC. DBA WASTE CONNECTIONS OF FLORIDA, UNTIL SUCH TIME AS A NEW AGREEMENT IS EXECUTED; FURTHER AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH PROGRESSIVE WASTE SOLUTIONS OF FLORIDA, INC. DBA WASTE CONNECTIONS OF FLORIDA; FURTHER, IF THE ADMINISTRATION IS NOT SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH WASTE CONNECTIONS OF FLORIDA, AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH WORLD WASTE RECYCLING; FURTHER, IF THE ADMINISTRATION IS NOT SUCCESSFUL IN NEGOTIATING IAN AGREEMENT WITH WORLD WASTE RECYCLING; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH WASTE MANAGEMENT INC. OF FLORIDA; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. RECOMMENDATION - Adopt the Resolution. • ANALYSIS On October 14, 2009, the Cityiss ed Vequest for Prpposal No. 60-0609 entitle a , "Collection nd, Disposal of Residential SofidasTe, Yard Trash, Bulk Waste, arid Operation o the City's Green Waste Facility". At its regular meeting on February 3, 2010, the Mayor and City Commission authorized the Administration to-negotiate with the two 2) top- ranked-proposers pursuant to the RFP. • - Resolution No. 2010-27421 was adopted on June 9, 2010, authorizing an Agreement between the City of Miami Beach and Choice Environmental Services (Choice), for a five year term expiring on August 31, 2015. It also provided the City with the option to renewal for up to three, additional one- year terms. On April 10, 2014, the City Commission authorized a First Amendment to the Agreement, consenting to the name change of the contractor from Choice to Progressive Waste Solutions of FL, Inc., with all Page 1126 of 1464 Page 645 of 2497 other material terms remaining unaltered. Upon the expiration of the initial 'term'of the underlying - Agreement, the City Commission, on -July- 8, 2015; approved a-one' year extension, and - simultaneously directed the Administration to prepare a Request for Proposals( RFP) to go out for bid for future residential disposal and waste services. On September 2, 2015, adhering to the direction of the City Commission, the Administration presented, and the City Commission approved, the issuance of RFP 2015-258-WG for Collection and Disposal of Residential Solid Waste Yard Trash, Bulk Waste, and Operation of the City's Green Waste Facility. Thereafter, on February 10, 2016, the City Commission provided further direction to the Administration to negotiate with Progressive, as to the existing Amended Agreement, which provided up to two additional one year extension terms. The Administration met with and negotiated terms with Progressive that enhanced the level of service, per year, for the remaining two, one-year extension terms provided for under the Amended Agreement, now expiring August 31, 2018. RFP PROCESS On January 17, 2018, the Mayor and City Commission authorized the issuance of Request for Proposals (RFP) 2018-024-WG for Collection and Disposal of Residential Solid Waste, Yard Debris and Bulk Waste and Operation of the City's Green Waste Facility. The Procurement Department issued solicitation notices to 133 firms utilizing publicpurchase.com. 39 prospective proposers accessed the advertised solicitation. RFP responses were due and received on April 13, 2018. The City received proposals from the following four (4)firms: Great Waste and Recycling Services, LLC, Progressive Waste Solutions of Florida., Inc. DBA Waste Connections of Florida, Waste Management Inc. of Florida and World Waste Recycling. The proposal submitted by Great Waste Recycling Services, LLC, was considered non-responsive for failure to mod the Minimum Requirement that required Proposer's have a minimum five (5)years' experience providing residential solid waste services, to a County or municipality and , and therefore received,no further consideration. The Evaluation Committee appointed by the City Manager pursuant to LTC#273-2018 convened on May 29, 2018, to consider the responsive proposals received. The Committee comprised of Jorge Cano, Director, Fleet Management Department, City`of Miami Beach, Jonathan Fryd, Resident, George Ruiz, Sanitation Superintendent, Sanitation Division, Public Works Department, City of Miami Beach and Elizabeth Wheaton, Director, Environment and Sustainability Department, City of Miami Beach. The Committee was providedan overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided with general information on the scope of services and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFP. The evaluation process resulted in the ranking of proposers as indicated in Attachment A. A brief description of each proposer, as provided in their response to the RFP, follows. Progressive Waste Solutions of Florida, Inc. DBA Waste Connections of Florida Progressive Waste Solutions of Florida, Inc. DBA Waste Connections of Florida, is part of Waste Connections, lnc.'s, multi-regional, integrated solid waste company providing collection, transfer, landfill disposal and recycling services for commercial, industrial and residential customers in the United States and Canada. As an enterprise, Waste Connections, Inc. has over 15,000 employees, 7000+ collection vehicles, 273 hauling locations, 133 transfer stations, 93 landfills and 71 recycling facilities servicing over 6 million customers. Waste Connections of Florida is providing satisfactory service as the City's incumbent vendor for the collection and disposal of residential solid waste, yard debris and bulk waste as well as the operators Pae 646 of214497 4111 • of the City's green waste facility. World Waste Recycling World Waste Recycling, previcusly doing business as World Waste Services, is a privately held and locally owned and headquartered Florida Corporation, which collects, transports and disposes solid waste, construction, demolition debris and recycling. World Waste Recycling is the current residential recycling service provider for the City of Miami Beach through the Miami Dade County's Recycling program. World Waste Recycling services 228,000 residential homes in Miami Dade County including the City of Miami Beach. Waste Management Inc.. of Florida Waste Management is a publicly owned company providing comprehensive waste management services, they are headquartered in Houston Texas, and employ 42,700 people. They operate an extensive network of facilities and the largest trucking fleet in the industry. Waste Management's National network of operations allows the company to offer a full range of environmental services to approximately 25 million residential and 2 Trillion commercial customers. CONCLUSION After reviewing all of the submissions and the Evaluation Committee's rankings and commentary, I concur with the Evaluation Committee and find Progressive Waste Solutions of Florida, Inc. DBA Waste Connections of Florida to be the best qualified firm for the project as the team that has first- hand knowledge of the City, presented strong capabilities in responding to residents and employee training in efforts to enhance the customer service experience. When considering costs, I note that the current cost, per residential account per month, is $25.12. The costs (prior to negotiations) received pursuant to the RFP are $27.80, $32.00 and $49.95, from World Waste, Waste Connections and Waste Management, respectively. While the cost proposed by World Waste Recycling is the lowest, the only current contract that they have referenced in their proposal for residential solid waste collection is the Town of Bay Harbor Islands with a population of approximately 5,000 (April 2017). Progressive Waste Solutions of Florida, Inc. DBA Waste Connections of Florida Connections has a much deeper breadth of experiencing given there significantly larger customer base. I am confident that, through negotiations, the costs resulting from an agreement with Progressive Waste Solutions of Florida, Inc. DBA Waste Connections of Florida Connections can be reduced. Therefore, I recommend that the Mayor and City Commission approve the Resolution authorizing the Administration to enter into negotiations with Progressive Waste Solutions of Florida, Inc. DBA Waste Connections of Florida Connections, and if unsuccessful in negotiating an agreement with Progressive Waste Solutions of Florida, Inc. DBA Waste Connections of Florida Connections; 4 aithorizing the- Administration to eriter itito Aegotiations with World Waste Recycling; wind if '- unsuccessful unsuccessful in negotiating an agreement with World Waste Recycling; authorizing the Administration to enter into negotiations with Waste Management Inc., of Florida; and further authorizing the Mayor and City Clerk to execute an agreement upon conclusion of successful negotiations. Finally, I recommend that the Mayor and City Commission authorize the month-to-month extension of the current agreement with Progressive Waste Solutions of Florida, Inc. dba Waste Connections of Florida, until such time as a new agreement is executed. KEY INTENDED OUTCOMES SUPPORTED Enhance Beauty And Vibrancy Of Urban And Residential Neighborhoods; Focusing On Cleanliness, Historic Paae A478oif2M A Assets, I n Select Neighborhoods And Redevelopment Areas FINANCIAL INFORMATION Grant funding will not be utilized for this project. Legislative Tracking Public Works/Procurement ATTACHMENTS: Description © Attachment A r �£ c ' a& Page 614 of 2497 if, ATTACHMENT A RFP 2018-024.WG Collection and Disposal of Residential Solid Waste.Yard Debris and Bulk Waste and Operation of The City's Green Waste Facility i l .1.a.Gs. g Ef a.ln w6oalon 'r.' Jona2asn Fr9d 6..re.Ruiz Low Q Tam r 4e11.1.. amasser. 6>a8 � Qu.W.OM• amod.x subtotal Q . Guaoautl.. Subtotal a Progman%Waste Solutions C FL Mc.0/EVA Waldo atila6 �nalalhe Subtotal Cavucaons of Fiords ea 2a 95 1 Ba 20 94 2 _ d 26 i 9l 1 63 26 89 2 •�' 6 1 _ Wast.lleragonl.rt Inc.of Florida 68 16 _ a4 3 06 10 es 3 63 16 79 3 59 16 75 3 �'"/ 12 3 Weld Waste Recycling 60 36 90 2 _ 6e 30 _ 90 1 I_ 60 _ 30 90 2 60 30 90 1 10 6 J 1 . .___ --- - __.. ., Tars OuaahY.a Coot Proposal veteran. (Cost+ Prosser Cost Prep6s l Points Points Vetw.n.) r ProgrWv.Wise Solutions of FL Inc DMA Wade m Cooaone of Florida s 3200 28 0 2e - a Wale Manag.nere Inc,of Flood , s ea ( .96 16 0 16 Waw waw.Recycling 0 27.80 30' 0 30 - A • r (0 0 • —.. la. N A CO v fr • r 1. r z '$` Page 1130 of 1464 1A c RESOLUTION NO. 2023-32807 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING THE FIRST ONE-YEAR RENEWAL TERM OF THE AGREEMENT BETWEEN THE CITY AND WASTE CONNECTIONS OF FLORIDA, INC., PURSUANT TO REQUEST FOR PROPOSALS NO. 2018-024-WG, FOR COLLECTION AND DISPOSAL OF RESIDENTIAL SOLID WASTE, YARD DEBRIS AND BULK WASTE AND OPERATION OF THE CITY'S GREEN WASTE FACILITY, EXTENDING THE TERM OF THE AGREEMENT FOR THE PERIOD COMMENCING ON JANUARY 1, 2024 AND EXPIRING ON DECEMBER 31, 2024. WHEREAS, on February 20, 2018, the City issued Request for Proposals No. 2018-024- WG, entitled, "Collection and Disposal of Residential Solid waste, Yard Debris, Bulk Waste, and Operation of the City's Green Waste Facility"(the "RFP"); and WHEREAS, on July 25, 2018, the Mayor and City Commission adopted Resolution No. 2018-30433, accepting the recommendation of the City Manager, pursuant to Request For Proposals No 2018-024-WG, for Collection and Disposal of Residential Solid Waste,Yard Debris and Bulk Waste, and operation of the City's Green Waste Facility; and authorizing the Administration to enter into negotiations with Progressive Waste Solutions of FL, Inc. d/b/a Waste Connections of Florida ("Contractor"); and authorizing a month-to-month extension of the existing agreement with Progressive Waste Solutions of Florida, Inc. d/b/a Waste Connections of Florida, until such time as a new Agreement was executed; and WHEREAS, the City and the Contractor negotiated and entered into an agreement on February 21, 2019,to provide for residential solid waste,yard debris,bulk waste collection,disposal services, and operation of the City's Green Waste Facility ('Agreement"), with an initial term, commencing retroactively on January 1, 2019 and expiring on December 31, 2023, and WHEREAS,on or about June 8,2018, Progressive Waste Solutions of FL, Inc. changed its name to Waste Connections of Florida, Inc, and WHEREAS, Section 4 (Term) of the Agreement allows the City to approve up to three (3) additional one-year renewal terms, provided that Contractor is not in default under the Agreement; and WHEREAS, Contractor has provided exemplary services during the initial Term of the Agreement; and, as such, the Administration wishes to exercise the first renewal term, extending the Term of the Agreement for one year, commencing on January 1, 2024 and expiring on December 31, 2024, to allow the City sufficient time to evaluate market conditions. NOW,THEREFORE,Bf IT DULY RESOOLWD BY THE MAYOR ANi)CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve the first one-year renewal term of the Agreement between the City and Waste Connections of Florida, Inc , pursuant to Request For Proposals No. 2018-024-WG, for Collection and Disposal of Residential Solid Waste, Yard Debris and Bulk Waste and Operation of the City's Green Waste Facility, extending the term of the Agreement for the period commencing on January 1, 2024 and expiring on December 31, 2024 Page 650 of 2497 . „ PASSED and ADOPTED this n day of 00)66' 2023 ATTEST: Nuv ri RAFA17E. GRANADO, CITY CLERK DAN GELBER, MAYOR • . , , _ . _ , z Page 651 of 2497 Resolutions -C7 0 MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Alina T. Hudak, City Manager DATE: October 18, 2023 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING A ONE (1) YEAR EXTENSION OF THE AGREEMENT WITH THE CITY AND WASTE CONNECTIONS OF FLORIDA, PURSUANT TO REQUEST FOR PROPOSALS NO. 2018-024-WG, FOR COLLECTION AND DISPOSAL OF RESIDENTIAL SOLID WASTE, YARD DEBRIS AND BULK WASTE AND OPERATION OF THE CITY'S GREEN WASTE FACILITY, SET TO EXPIRE ON DECEMBER 31, 2023. RECOMMENDATION The Administration recommends approving the Resolution. BAG KGROUND/JIJSTQRY On October 14th, 2009, the City issued a RFP No. 60-08/09 entitled "Collection and Disposal of Residential Solid Waste Yard Trash, Bulk Waste and Operation of the Green Waste Facility. At the regular Commission Meeting on February 3rd, 2010, the Mayor and City Commission authorized the Administration to negotiate with the two (2) top ranked proposers pursuant to RFP No. 60-08/09. At the June 9th, 2010 Commission Meeting Resolution No. 2010-27421 was adopted authorizing an agreement between the City of Miami Beach and Choice Environmental Services (Choice), for a five year term expiring on August 31st, 2015. It also provided the City with the option to renew for up to three, additional one-year terms. On April 10th, 2014, the City Commission authorized a First Amendment to the Agreement 6 „consenting to the name change of,fie gontractor from Choice to Progressive Waste ,solutions of FL Inc with all other materials terms remaining unaltered. Upon the expiration of the initial term of the underlying Agreement, the City Commission, on July 8th, 2015 approved a one year extension and simultaneously directed the Administration to prepare a Request for Proposals (RFP) to go out for bid for future residential disposal and collection services. On September 2nd, 2015, adhering to the direction of the City Commission and the Administration presented, and the City Commission approved, the issuance of RFP 2015-258-WG for Collection and Disposal of Residential Solid Waste Yard Trash, Bulk Waste, and Operation of the City's Green Waste Facility. Thereafter, on February 10th•2016 the City Commission provided further direction to the Administration to (1) extend the RFP opening date; and (2) to negotiate with Page 557 of 2240 Page 652 of 2497 Progressive as to the existing Amended Agreement which provides up to two additional one year extension terms. The Administration met with and negotiated terms with Progressive that enhanced the level of service, per year, for the remaining two, one-year extension terms provided under the Amended Agreement. The City's agreement for the collection and disposal of residential Solid Waste, Yard Trash and Bulk Waste and for operation of the City's Green Waste Facility expired on August 31, 2018 and continued a month-to-month basis. At its regular meeting on July 25, 2018, the Mayor and City Commission adopted Resolution No. 2018-30433, accepting the recommendation of the City Manager, pursuant to Request For Proposals No. 2018-024-WG, for Collection and Disposal of Residential Solid Waste, Yard Debris and Bulk Waste and operation of the City's Green Waste Facility; and authorizing a month-to-month extension of the Agreement with Progressive Waste Solutions of Florida, Inc. d/b/a Waste Connections of Florida, until such time as a new Agreement was executed. The City and the Contractor negotiated and entered into an agreement on February 21, 2019, to provide for residential solid waste, yard debris, bulk waste collection, disposal services, and operation of the City's Green Waste Facility, set to expire on December 31, 2023. The current level of service being provided by Waste Connections has been exemplary during some very difficult times throughout the COVI D-19 Pandemic. Significant changes are occurring in the solid waste market. As this contract is set to expire December 31, 2023, the Administration wishes to extend the contract for one (1) more year, through December 31, 2024 to allow us sufficient time to evaluate market conditions. SUPPORTING SURVEY DATA Results from the 2022 Resident Survey related to the City's perception and satisfaction show an overall approval of 67.4%, and rated the City as a good place to live. FINANCIAL INFORMATION No fiscal impact. CONCLUSION The Administration recommends approving the Resolution. Applicable Area Citywide Is this a"Residents Right Does this jttni utilize G.O to Know"jtam.pursuant to Bond Funds? Cit/ Code Section 2-14? Yes No Strategic Connection Prosperity- Revitalize targeted areas and increase investment. Legislative Tracking Page 558 of 2240 Page 653 of 2497 ra . 111 4 . 11 Public Works _ _ _ ATTACHMENTS: Description o Draft RESO o FY 2024 Fee Schedule Final (003) Solid Waste C 4 4 Page 559 of 2240 Page 654 of 2497 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA,AUTHORIZING A ONE(1)YEAR EXTENSION OF THE AGREEMENT WITH THE CITY AND WASTE CONNECTIONS OF FLORIDA,PURSUANT TO REQUEST FOR PROPOSALS NO. 2018-024-WG, FOR COLLECTION AND DISPOSAL OF RESIDENTIAL SOLID WASTE,YARD DEBRIS AND BULK WASTE AND OPERATION OF THE CITY'S GREEN WASTE FACILITY, SET TO EXPIRE ON DECEMBER 31, 2023. WHEREAS, The Citys agreement for the collection and disposal of residential Solid Waste, Yard Trash and Bulk Waste and for operation of the City's Green Waste Facility expired on August 31. 2018 and continued on a month-to-month basis; and WHEREAS, at its regular meeting on July 25, 2018, the Mayor and City Commission adopted Resolution No. 2018-30433, accepting the recommendation of the City Manager. pursuant to Request For Proposals No. 2018-024-WG,for Collection and Disposal of Residential Solid Waste,Yard Debris and Bulk Waste and operation of the City's Green Waste Facility;and authorizing a month-to-month extension of the Agreement with Progressive Waste Solutions of Florida, Inc. d/b/a Waste Connections of Florida, until such time as a new Agreement was executed; and WHEREAS,the City and the Contractor negotiated and entered into an agreement on February 21, 2019,to provide for residential solid waste,yard debris,bulk waste collection,disposal services,and operation of the City's Green Waste Facility, set to expire on December 31, 2023; and WHEREAS, the Administration wishes to extend the contract for one (1) more year. through December 31. 2024. NOW,THEREFORE,BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authorize a one (1)year extension of the agreement with the City and Waste Connections of Florida, pursuant to Request For Proposals No.2018-024-WG,for collection and disposal of residential solid waste,yard debris and bulk waste and operation of the City's green waste facility, set to expire on December 31, 2023. PASSED and ADOPTED this day of , 2023. ATTEST: RAFAEL E. GRANADO, CITY CLERK DAN GELBER, MAYOR 6 - c 1 Page 560 of 2240 Page 655 of 2497 • r. Section of this Code Description FY 2024 Fee Chapter 90.Solid Waste Article III Collection and Disposal Division 3. Rotes,Charges,Billing Procedures 90-137(a)t Single-family residences,per month= 48.53 Apartments,condominiums with less than nine(9)dwelling units,per month per 44 10 dwelling unit: Article IV. Private Waste Collectors/Contractors Division 4.Specialty Contractors Subdivision II. Rolloff Waste Container Contractors 90-276(2) Annual Permit Fee 1,178.00 p 90-278(1) When rolloff is located in parking meter spaces,per meter,per day 5.00 90-278(4) Failure to timely submit the monthly report 50.00 90-278(6) Failure to timely pay license fee 50.00 Subdivision IV. Hazardous,Biohazardous Waste Containers 90-332(b) Annual fee,each permit 33.00 Chapter 98.Streets and Sidewalks Article Ill. Excavations Division 2. Permit 98-92(0(1) Street excavation permit: 50 lineal feet or less 457.00 Each additional lineal foot 3.84 98-92(c)(2) Sidewalk repair permit: 50 lineal feet or less 376.00 Each additional lineal foot 3.84 Note tThe FY 2024 fees will be calculated upon the receipt of the Miami-Dade County notification and CPI percentage in October. Once received, the solid waste fees will be updated to be effective on January 1,2024. 98-92(c)(3) Sidewalk construction permit: 50 lineal feet or less 376.00 NOTE: Annual adjustment/indexing provision moved to Footnote E Each additional lineal foot 3.84 98-92(c)(4) Paving or resurfacing of parkway or shoulder area permit: 25 lineal feet or less 376.00 Each additional lineal fo$t v 8.12 c 98-92(c)(5) Landscaping,per tree 132.00 98-92(c)(6) Landscaping,bedding 132.00 98-92(c)(7)' Building line and grade survey permit: 50 lineal feet or less 457.00 Each additional lineal foot 9.08 98-92(c)(8) Driveway construction permit,each driveway 164.00 98-92(c)(9) Flume excavation permit,each excavation 376.00 98 92(c)(10) Utility placement permit,poles,splice pits,manholes,hand holes,catch basins, 376.00 pedestals,vaults and auger holes Pagep(j72pf 2240 Page 656 of 2497