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Memorandum of Understanding between CMB & Common Threads, Inc (2) Docusign Envelope ID: 1187B378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID:C20B8DB9-C5CE-4E49-84D8-C75F78BBBC13 RES() 2023-32686 MIAMI BEACH MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF MIAMI BEACH AND COMMON THREADS, INC. This Memorandum of Understanding (MOU) s made and entered into this day of ,20__ by and between the City of Miami Beach, Florida (hereinafter the "City"), and Common Threads, Inc., an Illinois corporation, authorized to do business in Florida (hereinafter the "Common Threads"). This Agreements effective November 1, 2024, the "Effective Date." ARTICLE I/ PROJECT SUMMARY CONTRACTOR Common Threads CONTRACT ADMINISTRATOR: Linda Novick O'Keefe ADDRESS: 3811 Bee Caves Road, Suite 108 CITY, STATE, ZIP: Austin, Texas 78746 PHONE, FAX, E-MAIL: jean@commonthreads.org PROJECT AMOUNT: $17,675.77 PROJECT DESCRIPTION: See Exhibit 1 hereto TERM: November 1, 2024 - September 30, 2025 EXPENDITURE DEADLINE: September 30, 2025 PROJECT COMPLETION DATE September 30. 2025 FINAL REPORT DEADLINE: FINAL REIMBURSEMENT REQUEST DEADLINE: 0000sigoed by: 11/18/2024 1 11:58 AM 4'046 FAB8BAOBFB5E4CF.. Docusign Envelope ID: 1187B378-7780-4FFO-BAEC-4250DA812DC 1 Docusign Envelope ID:C20B8DB9-CSCE-E49-84D8-C75F76BBBC13 N WITNESS WHEREOF, the parties hereto have executed this Agreement. FOR CITY: City of Miami Beach, Florida �—DocuSlgned by: r DS ATTEST: ares th • ES �—�BY �FABBBAOBFB5E4CF... / �'7( �Rafael E Granado, City Clerk Enc Carpenter City Manager 11/18/2024 1 11:58 AM EST Date FOR CONTRACTOR: COMMON THREADS OF ILLINOIS WITNESSES AS TO THE CONTRACTOR: pDocuapnbby: �...Doeu&pnea by: y�� BY f ieD l Pun.") 9/3/2024 l 4:23 PM CDT ` r ��` �I f" --'11/1/2024 l 3:46 PM CDT `it2R reeec `L oNtrvioltg O' Keefe Program Manager Chief Financial Officer APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION �� Ci" %Ii CityAttorneyDate Page 2 Docusign Envelope ID: 1187B378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 ARTICLE II ; GENERAL CONDITIONS 1. PARTIES: The parties to this Agreement are CONTRACTOR listed n Article I. and the Crty. a municipal corporation organized under the laws of the State of Florida. The City has delegated the responsibility of administering this MOU to the City Manager or the City Manager's authorized designee (the "Contract Administrator"). 2 PROJECT DESCRIPTION: CONTRACTOR may only use the project funds for the purposes that are specifically described n the Project Description, attached hereto as Exhibit 1. Any modification to Exhibit 1, Project Description. shall not be effective unless approved by a written amendment to this Agreement signed by the City and CONTRACTOR. 3 PROJECT BUDGET: Subject to the availability of City funds. the maximum amount payable to CONTRACTOR for goods or services rendered under this Agreement shall not exceed the Project Amount as set forth n Article I of this Agreement. CONTRACTOR agrees that should available City funding be reduced, the amount payable under this Agreement will be reduced at the sole option of the City of Miami Beach. All of CONTRACTOR's expenditures are subject to the terms of this Agreement. and as specified n the Project Description. Notwithstanding the foregoing. no modification to the Project fund amount shall exceed the Project Amount set forth n Article I of this Agreement. Any request by CONTRACTOR to modify the Project amount shall be made n writing. using City approved forms, detailing and justifying the need for such changes. 4 REPORTS: The Project funds have been awarded with the understanding that the activities and services contemplated under the Project Description will mutually contribute to the educational enhancement for Miami Beach Senior High School graduating seniors. As a condition of disbursements of Project funds, and to demonstrate that the Project funds are fulfilling. or have fulfilled. their purpose CONTRACTOR must submit a report to the Contract Administrator by the following date. JULY 30:- 5 05. REIMBURSEMENT REQUESTS/BALANCE OF PROJECT FUNDS UPON EXPENDITURE DEADLINE: For the initial term and any annual renewal term thereafter. CONTRACTOR shall receive funds via an initial draw. n the amount of SO ("Initial Draw") within twenty (20) days from the Effective Date. CONTRACTOR shall provide the City invoice as proof of expenditures of Project funds. Invoices must be directly related to expenses for project-funded activities taking place within the 2024-25 Fiscal Year_ 6. PROJECT AMOUNT AND PAYMENT SCHEDULE: The total amount of the Project funds s set forth n Article I. subject to the restrictions set forth herein. h awarding the Project funds. the City assumes no obligation to provide financial support of any type whatsoever n excess of the total Project amount. Cost overruns are the sole principal responsibility of the CONTRACTOR. The Project funds will only be remitted to CONTRACTOR once the Mayor and City Commission have approved the funding award. and once all parties have executed this Agreement. Page 3 Docusign Envelope ID: 1187B378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID:C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 7. PROJECT RESTRICTIONS: Project funds awarded pursuant to this Agreement may not be used for the following expenditures. remuneration of City employees for services rendered as part of a Project funded by these Project funds; debt reduction; social and/or fundraising events; cash prizes; lobbying or propaganda materials; charitable contributions; or events not open to the public. 8. NO GUARANTEE OF FUNDING: CONTRACTOR acknowledges that the receipt of these Project funds does not imply a commitment on behalf of the City to continue or provide funding beyond the terms specified n this Agreement. 9. PROGRAM MONITORING AND EVALUATION: The City Manager or the City Manager's designee may monitor and conduct an evaluation of the Project under this Agreement, which may include, with or without limitation, visits by City representatives to CONTRACTOR's offices and/or the site of any project funded by these Project funds, to observe CONTRACTOR's programs, procedures. and operations, or to discuss the CONTRACTOR's programs with CONTRACTOR personnel; and/or requests for submittal of additional documentation or written reports, prior to the Project completion date, evidencing CONTRACTOR's progress cn the Project. 11. ACCOUNTING AND FINANCIAL REVIEW: Funded activities by these Project funds must take place during the City's fiscal year for which the Project funds are approved (October 1- September 30). CONTRACTOR shall keep accurate and complete books and records of all receipts and expenditures of Project funds, n conformance with reasonable accounting standards. These books and records, as well as all documents pertaining to payments received and made n conjunction with this Agreement, including, without limitation, vouchers, bills, invoices, receipts and canceled checks, shall be dated within the fiscal year for which they are approved and retained n Miami-Dade County n a secure place and n an orderly fashion by CONTRACTOR for at least three (3) years after the Expenditure Deadline specified n n this Agreement. These books, records, and documents may be examined by the City, and/or its authorized representatives, at CONTRACTOR's offices during regular business hours and upon reasonable notice. Furthermore, the City may, at its expense, audit or have audited, all the financial records of CONTRACTOR, whether or not purported to be related to this Agreement. CONTRACTOR costs or earnings claimed under this Agreement may not also be claimed under any other Agreement from the City of Miami Beach or from any other entity. Any claim for double payment by CONTRACTOR shall be a material breach of this Agreement. 12. INSPECTOR GENERAL AUDIT RIGHTS: A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established the Office of the Inspector General which may, on a random basis. perform reviews, audits, inspections and investigations on all City contracts, throughout the duration of said contracts. This random audit s separate and distinct from any other audit performed by or on behalf of the City. Page 4 Docusign Envelope ID: 11876378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID C20B8DB9-C5CE-4E49-84D8-C75F76BB8C13 Q The Office of the Inspector General s authorized to investigate City affairs and empowered to review past. present and proposed City programs. accounts. records. contracts and transactions. h addition. the Inspector General has the power to subpoena witnesses administer oaths. require the production of witnesses and monitor City projects and programs. Monitoring of an existing City project or program may include a report concerning whether the project s on time. within budget and n conformance with the contract documents and applicable law. The Inspector General shall have the power to audit. investigate, monitor, oversee inspect and review operations. activities. performance and procurement process including but not limited to project design. bid specifications, (bid/proposal) submittals. activities of CONTRACTOR. its officers. agents and employees. lobbyists. City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. Pursuant to Section 2-378 of the City Code. the City s allocating a percentage of its overall annual contract expenditures to fund the activities and operations of the Office of Inspector General. C. Upon ten (10) days written notice to CONTRACTOR. CONTRACTOR shall make all requested records and documents available to the Inspector General for inspection and copying. The Inspector Generals empowered to retain the services of independent private sector auditors to audit. investigate. monitor, oversee inspect and review operations activities. performance and procurement process including but not limited to project design. bid specifications. (bid/proposal) submittals. activities of CONTRACTOR. its officers agents and employees. lobbyists. City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. D The Inspector General shall have the right to inspect and copy all documents and records h CONTRACTOR's possession. custody or control which n the Inspector General's sole judgment. pertain to performance of the contract, including. but not limited to original estimate files. change order estimate files worksheets. proposals and agreements from and with successful subcontractors and suppliers. all project-related correspondence. memoranda. instructions. financial documents. construction documents. (bid proposal) and contract documents. back-change documents. all documents and records which involve cash. trade or volume discounts insurance proceeds. rebates. or dividends received. payroll and personnel records and supporting documentation for the aforesaid documents and records. E CONTRACTOR shall make available at its office at all reasonable times the records. materials. and other evidence regarding the acquisition (bid preparation) and performance of this Agreement. for examination. audit. or reproduction. until three (3) years after final payment under this Agreement or for any longer period required by statute or by other clauses of this contract. h addition. i If this Agreement s completely or partially terminated. CONTRACTOR shall make available records relating to the work terminated until three (3) years after any resulting final termination settlement. and Page 5 Docusign Envelope ID: 11878378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID:C20B8D89-C5CE-4E49-84D8-C75F76BBBC13 i. CONTRACTOR shall make available records relating to appeals or to litigation or the settlement of claims arising under or relating to this Agreement until such appeals, litigation, or claims are finally resolved. F. The provisions n this section shall apply to CONTRACTOR, its officers, agents. employees, subcontractors and suppliers. CONTRACTOR shall incorporate the provisions n this section n all subcontracts and all other agreements executed by CONTRACTOR n connection with the performance of this Agreement. G. Nothing n this section shall impair any independent right to the City to conduct audits or investigative activities. The provisions of this section are neither intended nor shall they be construed to impose any liability cn the City by CONTRACTOR or third parties. 13. PUBLICITY AND CREDITS: CONTRACTOR must include the City logo and the following credit line n all publications related to this Agreement: "This Project is funded h whole or n part by funding from the City of Miami Beach and Make Our Schools Safe." CONTRACTOR's failure to comply with this paragraph may preclude future funding from the City, n the same manner as if CONTRACTOR defaulted under this Agreement. 14. LIABILITY AND INDEMNIFICATION: CONTRACTOR shall indemnify and hold harmless the City and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or n equity), claims, liabilities. losses, expenses. or damages, including, without limitation, attorneys' fees and costs of defense, for personal. economic, or bodily injury, wrongful death, or loss of or damage to property, which the City or its officers, employees, agents and contractors may incur as a result of claims, demands. suits, causes of action or proceedings of any kind or nature arising out of, relating to, or resulting from the performance of this Agreement by CONTRACTOR or its officers, employees, agents, servants, partners, principals or contractors. CONTRACTOR shall pay all claims and losses n connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature n the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon. CONTRACTOR expressly understands and agrees that any insurance protection required by this Agreement, or otherwise provided, shall n no way limit its obligation, as set forth herein, to indemnify, hold harmless, and defend the City or its officers, employees, agents, and contractors as herein provided. If CONTRACTOR is a government entity, this indemnification shall only be to the extent and within the limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute whereby CONTRACTOR entity shall not be held liable to pay a personal injury or property damage claim or judgment by any one person which exceeds the sum of$200,000, or any claim or judgment or portions thereof, which, when totaled with all other claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the sum of$300,000 from any and all personal injury or property damage claims, liabilities. losses or causes of action which may arise as a result of the Page 6 Docusign Envelope ID: 11876378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID:C20B8DB9-C5CE-4E49-84D8-C75F788BBC13 negligence of CONTRACTOR entity. 15. ASSIGNMENT: CONTRACTOR shall not be permitted to assign this Agreement. and any purported assignment will be void, and shall be treated as an event of default pursuant to this Agreement. 16. COMPLIANCE WITH LAWS: CONTRACTOR agrees to abide by and be governed by all applicable Federal, State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and Chapter 2, Article VII of the City Code, as amended, which is incorporated herein by reference as if fully set forth herein. 17. DEFAULT/TERMINATION PROVISIONS: h the event CONTRACTOR shall fail to comply with any of the provisions of this Agreement, the City Manager or the City Manager's designee may terminate this Agreement and withhold or cancel all or any unpaid installments of the Project funds upon giving five (5) calendar days written notice to CONTRACTOR, and the City shall have no further obligation to CONTRACTOR under this Agreement. These provisions shall not waive or preclude the City from pursuing any other remedies that may be available to t under the law. 18. FLORIDA PUBLIC RECORDS LAW: A CONTRACTOR shall comply with Florida Public Records law under Chapter 119, Florida Statutes. as may be amended from time to time. B The term "public records" shall have the meaning set forth n Section 119.011 (12), which means all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form. characteristics, or means of transmission, made or received pursuant to law or ordinance or n connection with the transaction of official business of the City. C Pursuant to Section 119.0701 of the Florida Statutes. if CONTRACTOR meets the definition of "Contractor" as defined n Section 119.0701(1)(a). CONTRACTOR shall: i Keep and maintain public records required by the City to perform the service; u. Upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided n Chapter 119, Florida Statutes or as otherwise provided by law; Page 7 Docusign Envelope ID: 11876378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 iii. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the Agreement if CONTRACTOR does not transfer the records to the City. Iv. Upon completion of the Agreement. transfer. at no cost to the City. all public records n possession of CONTRACTOR or keep and maintain public records required by the City to perform the service. If CONTRACTOR transfers all public records to the City upon completion of the Agreement. CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If CONTRACTOR keeps and maintains public records upon completion of the Agreement. CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City. upon request from the City's custodian of public records. n a format that s compatible with the information technology systems of the City. D. REQUEST FOR RECORDS' NONCOMPLIANCE i A request to inspect or copy public records relating to the City's contract for services must be made directly to the City. If the City does not possess the requested records. the City shall immediately notify CONTRACTOR of the request and CONTRACTOR must provide the records to the City or allow the records to be inspected or copied within a reasonable time. ii. CONTRACTOR's failure to comply with the City's request for records shall constitute a breach of this Agreement. and the City. at its sole discretion. may. (1) unilaterally terminate the Agreement (2) avail itself of the remedies set forth under the Agreement: and/or(3) avail itself of any available remedies at law or n equity. iii. If CONTRACTOR fails to provide the public records to the City within a reasonable time may be subject to penalties under s 119.10. E CIVIL ACTION i If a civil action is filed against CONTRACTOR to compel production of public records relating to the City's contract for services. the court shall assess and award against CONTRACTOR the reasonable costs of enforcement. including reasonable attorneys' fees, if a The court determines that CONTRACTOR unlawfully refused to comply with the public records request within a reasonable time: and Page 8 Docusign Envelope ID 1187B378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 b At least 8 business days before filing the action, the plaintiff provided written notice of the public records request. including a statement that CONTRACTOR has not complied with the request, to the City and to CONTRACTOR. ii. A notice complies with subparagraph (i)Ib) if it s sent to the City's custodian of public records and to CONTRACTOR at CONTRACTOR's address listed on its agreement with the City or to CONTRACTOR's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be n an electronic format. uI If CONTRACTOR complies with a public records request within 8 business days after the notice sent is not liable for the reasonable costs of enforcement. F F CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY OF MIAMI BEACH ATTENTION: RAFAEL E GRANADO, CITY CLERK 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 E-MAIL:RAFAELGRANADOAMIAMIBEACHFL.GOV PHONE: 305-673-7411 19. WRITTEN NOTICES: Any notices required under this Agreement will be effective when delivered to the City n writing and addressed to the City Contract Administrator. Any notices required under this Agreement will be effective when delivered to CONTRACTOR n writing and addressed to CONTRACTOR's Contract Administrator. 20. CITY CONTRACT ADMINISTRATOR: All contract related questions, reports and requests for reimbursements to be submitted to the City Contract Administrator listed below. Dr. Leslie Rosenfeld Chief Education Officer Office of Education and Performance Initiatives City of Miami Beach 1700 Convention Center Dnve Miami Beach. FL 33139 Tel: 305.323.2717 Email: leslierosenfeld amiamibeachf.gov Page 9 Docusign Envelope ID: 1187B378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID:C20B8DB9-C5CE-4E49-84D8-C75F78BBBC13 22. E-VERIFY: A CONTRACTOR shall comply with Section 448.095, Florida Statutes. "Employment Eligibility" ("E-Verify Statute"), as may be amended from time to time. Pursuant to the E-Verify Statute, commencing on January 1, 2021, CONTRACTOR shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees during the Term of the Agreement. Additionally, CONTRACTOR shall expressly require any approved subcontractor performing work or providing services pursuant to the Agreement to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract Term. If CONTRACTOR enters into a contract with an approved subcontractor, the subcontractor must provide the CONTRACTOR with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. CONTRACTOR shall maintain a copy of such affidavit for the duration of the Agreement or such other extended period as may be required under this Agreement. 8. TERMINATION RIGHTS 1. If the City has a good faith belief that Grantee has knowingly violated Section 448.09(1 ) Florida Statutes, the City shall terminate this Agreement with CONTRACTOR for cause, and City shall thereafter have or owe no further obligation or liability to CONTRACTOR. 2. If the City has a good faith belief that a subcontractor has knowingly violated Subsection 22(A), but CONTRACTOR otherwise complied with such section, the City will promptly notify the CONTRACTOR and order CONTRACTOR to immediately terminate the Agreement with the subcontractor. CONTRACTOR's failure to terminate a subcontractor shall be an event of default under this Agreement. entitling City to terminate CONTRACTOR's contract for cause. a A contract terminated under the foregoing Subsections (8)(1) or (8)(2) E not n breach of contract and may not be considered as such. 4. The City or CONTRACTOR or a subcontractor may file an action with the Circuit or County Court to challenge a termination under the foregoing Subsections (8)(1) or (8)(2) no later than 20 calendar days after the date on which the contract was terminated. 5 If the City terminates the Agreement with CONTRACTOR under the foregoing Subsection B(1) CONTRACTOR may not be awarded a public contract for at least 1 year after the date of termination of this Agreement. 6. CONTRACTOR s liable for any additional costs incurred by the City as a result of the termination of this Agreement under this Section 22. ARTICLE III I MISCELLANEOUS PROVISIONS 23. PUBLIC PURPOSE: The Project funds awarded herein s the result of a finding by the City, based on representatives, documents, materials and other information supplied by CONTRACTOR, that CONTRACTOR s performing a public purpose through the programs, projects, and/or services recommended for support. As such, use of Project funds for any program component not meeting this condition will be considered a breach of the terms of this Agreement and will allow the City to seek remedies including. but not limited to, those outlined n this Agreement. Page 10 Docusign Envelope ID: 11876378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID C20880139-C5CE-4E49-84D8-C75F76BBBC13 24 NO DISCRIMINATION: CONTRACTOR also accepts and agrees to comply with the following Special Conditions A CONTRACTOR hereby agrees that t will comply with Title Vl of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.) prohibiting discrimination cn the basis of race, color. national origin, handicap. or sex. B. CONTRACTOR hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as codified n Chapter 62 of the City Code. as may be amended from time to time. prohibiting discrimination n employment, housing and public accommodations on account of actual or perceived race. color. national origin. religion. sex, intersexuality. gender identity. sexual orientation. marital and familial status. age. disability. ancestry. height. weight. domestic partner status. labor organization membership. familial situation. or political affiliation. G The City endorses. and CONTRACTOR shall comply with. the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove barriers which prevents qualified individuals with disabilities from enjoying the same employment opportunities that are available to persons without disabilities. D. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits discrimination on the basis of disability and requires that CONTRACTOR provides equal access and equal opportunity and services without discrimination cn the basis of any disability. 25. GOVERNING LAW AND EXCLUSIVE VENUE: This Agreement shall be governed by, and construed n accordance with. the laws of the State of Florida. both substantive and remedial. without regard to pnnciples of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade County. Florida. if n State court. and the U.S. District Court. Southern District of Florida. if n federal court. BY ENTERING INTO THIS AGREEMENT. THE CITY AND M- DDCAHSD EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO. OR ARISING OUT OF THIS AGREEMENT. 26. NO WAIVER: Nb waiver of any breach or failure to enforce any of the terms covenants. conditions or other provisions of this Agreement by either party at any time shall n any way affect. limit, modify or waive either party's right thereafter to enforce or compel strict compliance with every term. covenant. condition or other provision hereof 27 CAPTIONS USED N THIS AGREEMENT: Captions. as used n this Agreement. are for convenience of reference only and should not be deemed or construed as n any way limiting or extending the language or provisions to which such captions may refer. 28. CONTRACT REPRESENTS TOTAL AGREEMENT: This contract. including its special Page 11 Docusign Envelope ID: 11876378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID.C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 conditions and exhibits, represents the whole and total agreement of the parties. Nb representations. except those contained within this Agreement and its attachments. are to be considered n construing its terms. Nb modifications or amendments may be made to this Agreement unless made n writing signed by both parties. Any modification to the Project Amount shall require approval by the Mayor and City Commission. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK. Page 12 Docusign Envelope ID: 1187B378-77B0-4FF0-BAEC-4250DA812DC1 Docusign Envelope ID C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 w"' 111 • • • Common Threads ti • ■ COOKING FOR LIFE ■ August,6, 2024 1111 FY25 Project Description 1 . Common Threads is a national leader in enhancing community health through the power of nutrition and food.For over two decades,the nonprofit has been addressing the often-neglected connection between nutrition and overall well-being by providing nutrition education,cooking skills training,and food access. Understanding that hunger and nutrition knowledge are both expressions of our nation's food access challenges,we pair access to healthy snacks and meals with evidence-based,culturally responsive cooking and nutrition classes. Program Description The Program,which will include Cooking Skills and World Cuisine lessons,Family Cooking lessons, Ask a Chef Sessions(for Caregivers),and a Professional Development Session will promote nutrition, healthy eating and an overall healthy lifestyle among participants.Through this mix of programs, Common Threads will reach up to 250 total adults and children. Cooking Skills & World Cuisine Common Threads will implement 20 Cooking Skills and World Cuisine lessons(2 ten-week sessions)that will reach up to 40 total youth participants at two Program Sites. Common Threads will provide: •Trained chef instructor to facilitate program for up to 20 youth participants per session; •20 two-hour lessons on global cooking and nutrition; •Groceries and Sundries(plates,napkins,cups,cutlery,etc. (no Styrofoam allowed per City ordinance); •Passport workbook for each youth participant The City's obligations are as follows: •Provide 4 adult volunteers per session; •Provide Class set of cooking equipment(Common Threads will provide list of necessary equipment); •Enroll all participants and obtain consents for all youth participants; •City shall prepare and disseminate promotional materials for the Program;and •The City shall provide a City Facility,or through a virtual session scheduled by the City. Docusign Envelope ID:11876378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID:C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 Family Cooking Classes Common Threads will implement S Family Cooking lessons with the potential to reach up to 90 total participants(adults+children in grades 3-8). Common Threads will provide: •Trained chef instructor to facilitate program for up to 6-7 families(18 people maximum); • 5 two-hour lessons; • Groceries and Sundries(plates,napkins,cups,cutlery,etc. (no Styrofoam allowed per City ordinance;)and • Workbook for each family The City's obligations are as follows: • Provide class set of cooking equipment(Common Threads will provide list of necessary equipment); • Enroll all participants and obtain consents for all youth participants;and • The City shall prepare and disseminate promotional materials for the Program. Ask a Chef Our"Ask A Chef'cooking demos are geared toward family participation and feature nutrition tips and kitchen skills. This program engages adults/caregivers and encourages healthy eating habits at home and in the community at large.Common Threads will implement(4)As a Chef sessions with the potential to reach up to 100 caregivers Common Threads will provide: • Trained chef instructor to facilitate program for up to 25 caregiver/adult participants; • 4 one-hour sessions; • Groceries and Sundries(plates,napkins,cups,cutlery,etc.no Styrofoam allowed per City ordinance); The City's obligations are as follows: • Provide class set of cooking equipment(Common Threads will provide list of necessary equipment); • Enroll all participants and obtain consents for all youth participants;and • The City shall prepare and disseminate promotional materials for the Program. Nutrition & Wellness Trainings Nutrition and wellness training are stand alone trainings that can be offered in a one-off or series based schedule.They are ideal for organizations interested in promoting wellness among their educators. Nutrition and wellness trainings aim to increase educator nutrition knowledge and culinary skills for both their teaching and personal practices.Topics include:Nutrition 101,Nourishing Young Minds,& Meal Planning.Common Threads will implement a Professional Developmetn training(1) Session for aproxinatley 20 City recreational leaders. • 1-hour in-person led by Common Threads Chef and Trainer(City can choose for a menu of training topics); Docusign Envelope ID:11876378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID:C2068DB9-C5CE-4E49-8408-C75F78BBBC13 • Digital access to the TEACH portal (online nutrition education platform) The City's obligations are as follows: • The City shall prepare and disseminate promotional materials for the Program. Total Cost for the Partnership The total cost for all programs will be:$17,675.77.Common Threads will provide the City with an invoice upon completion of all programs. Docusign Envelope ID: 1187B378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID C20B8DB9-C5CE-4E49-84D8-C75F76BB8C13 RESOLUTION NO. 2016-29660 RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE NEIGHBORHOOD/COMMUNITY AFFAIRS COMMITTEE TO SUPPORT A PARTNERSHIP WITH COMMON THREADS, A NATIONAL NON-PROFIT ORGANIZATION, WHICH TEACHES CHILDREN, FAMILIES, AND TEACHERS TO COOK FOR A HEALTHIER LIFE; APPROVING A PARTNERSHIP WITH COMMON THREADS; REFERRING THIS MATTER TO THE FINANCE AND CITYWIDE PROJECTS COMMITTEE TO IDENTIFY FUNDING FOR A PARTNERSHIP WITH COMMON THREADS; AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR A PARTNERSHIP WITH COMMON THREADS, AFTER FUNDING APPROVAL, IN AN AMOUNT NOT TO EXCEED $18,925.77. WHEREAS, Common Threads is a national non-profit organization whose mission is to educate children on the importance of nutrition and physical well-being, empowering them to be agents of change for healthier families, schools, and communities. Through hands-on cooking programs and nutrition education, Common Threads provides a preventative health program solution in urban schools to children, families, and teachers in under-served communities; and WHEREAS, pursuant to a City Commission referral at the September 14, 2016 City Commission meeting, the approval of a partnership with the national non-profit Common Threads was discussed at the November 18, 2016 Neighborhood/Community Affairs Committee meeting; and WHEREAS, the Neighborhood/Community Affairs Committee members unanimously supported a partnership with the national nonprofit Common Threads to educate children and families on the importance of nutrition and physical well-being, empowering them to be agents of change for healthier families, schools, and communities; and WHEREAS, the City Commission wishes to refer this matter to the Finance and Citywide Project Committee to identify funding for a city partnership with Common Threads; and WHEREAS, total costs for a City partnership program are $30,604.11, with the City's contribution anticipated to be $17,675.77, plus the City shall contribute up to an additional $1,250 for 5 sets of cooking equipment at a cost of $250 per set; for a total City contribution in an amount not to exceed $18,925.77; and WHEREAS, Common Threads will fully fund Family Cooking classes, Parent Workshops, and Healthy Teacher Trainings for a cost of $12,928.34 or 42 percent of the partnership program budget of$30,604.11; and WHEREAS, the Education Compact with Miami-Dade County Public Schools (M-DCPS), established on January 16, 2008, includes the outcome to increase health and well-being of students; and, Docusign Envelope ID: 1187B378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID:C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 WHEREAS, an activity included in the Education Compact to increase the health and well-being of students is to collaborate to deliver information regarding health and wellness education, obesity prevention, and intervention strategies regarding nutrition, physical activity levels, and health maintenance in accordance with the District's Wellness Initiative. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission hereby accept the recommendation of the Neighborhood/Community Affairs Committee to support a partnership with Common Threads as set forth herein, approve a partnership with Common Threads, refer this matter to the Finance and Citywide Projects Committee to identify funding for a City partnership with Common Threads, and authorize the City Manager to execute an agreement for a partnership with Common Threads, after funding approval, in an amount not to exceed $18,925.77. PASSED AND ADOPTED this I'/ day of December, 2016. ATTEST: / < r . ••'.•4 w1....8p•_N,P;iIip Levin-, Maf or/ Ra ael ranado, Ci - 15,0„,•-•`•:'S �, s* INCORP ORATED: 4:1*, 4rj APPROVED AS TO ��*4-9;9:- .••'O��E FORM & LANGUAGE " CH ?6M �`, &FOR EXECUTION City Attorney Date Docusign Envelope ID: 11878378-7760-4FFO-BAEC-4250DA812DC 1 Docusign Envelope ID C20B8D89-C5CE-4E49-84D8-C75F76BBBC13 Resolutions -C7 G MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: December 14, 2016 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE NEIGHBORHOOD/COMMUNITY AFFAIRS COMMITTEE TO SUPPORT A PARTNERSHIP WITH COMMON THREADS, A NATIONAL NON-PROFIT ORGANIZATION, WHICH TEACHES CHILDREN, FAMILIES,AND TEACHERS TO COOK FOR A HEALTHIER LIFE; APPROVING A PARTNERSHIP WITH COMMON THREADS; REFERRING THIS MATTER TO THE FINANCE AND CITYWIDE PROJECTS COMMITTEE TO IDENTIFY FUNDING FOR A PARTNERSHIP WITH COMMON THREADS; AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR A PARTNERSHIP WITH COMMON THREADS, AFTER FUNDING APPROVAL, IN AN AMOUNT NOT TO EXCEED $18,925.77. RECOMMENDATION At the November 18, 2016 Neighborhood/Community Affairs Committee meeting, a referral to Finance and Citywide Project Committee was requested to identify funding for the partnership. Total budget costs based on the proposal are $30,604.11. The City's contribution is anticipated to be$17,672.77 and approximately $1250.00 for cooking equipment, with Common Threads fully funding Family Cooking classes, Parent Workshops, and Healthy Teacher Trainings for a cost of$12,928.34 or 42 percent of the total budget. ANALYSIS A referral was made at the September 14, 2016 Commission Meeting to the Neighborhoods/Community Affairs Committee to partner with the national nonprofit Common Threads to educate children and families on the importance of nutrition and physical well-being, empowering them to be agents of change for healthier families, schools, and communities. At the November 18, 2016 Neighborhood/Community Affairs Committee meeting, a referral to Finance and Citywide Project Committee was requested to identify funding for the partnership. Total budget costs based on the proposal are $30,604.11. The City's contribution is anticipated to be $17,675.77, with Common Threads fully funding Family Cooking classes, Parent Workshops, and Healthy Teacher Trainings for a cost of $12,928.34 or 42 percent of the total budget. The Education Compact with Miami-Dade County Public Schools (M-DCPS), established on Page 332 of 1191 Docusign Envelope ID: 1187B378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID:C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 January 16, 2008, includes the outcome to increase health and well-being of students. Since the Education Compact implementation, the City of Miami Beach has collaborated with M-DCPS to achieve (K-12)excellence. An activity included in the Education Compact to increase the health and well-being of students is to collaborate to deliver information regarding health and wellness education, prevention and intervention strategies regarding nutrition, physical activity levels, and health maintenance in accordance with the District's Wellness Initiative. Founded in 2003, Common Threads' mission is to educate children on the importance of nutrition and physical wellbeing, empowering them to be agents of change for healthier families, schools, and communities. Through hands-on cooking programs and nutrition education, Common Threads provides a preventative health program solution in urban schools to children, families, and teachers in under-served communities. All programs are supported by the Common Bytes digital nutrition education platform. The programs currently available for students are as follows: Small Bites: In or after-school nutrition education • Cooking Skills and World Cuisine: Chef led student cooking programs Programs for parents and teachers are as follows: Healthy Teacher Training • Parent Workshops • Teacher Cooking Classes • Grocery Store Tours Family Cooking Classes Please find attached proposal from the Common Threads organization for consideration to explore potential partnership opportunities within Miami Beach public schools and park programs. There are currently 39 schools in Miami-Dade County Public Schools that participate in these programs. KEY INTENDED OUTCOMES SUPPORTED Achieve Educational(K-12) Excellence FINANCIAL,INFORMATION The anticipated proportionate share to partner with Common Threads in FY 2016/17 is $17,675.77 based on recommended programs in either our after-school parks programs and/or during school hours. Legislative Tracking Parks and Recreation/Organization Development Performance Initiatives Page 333 of 1191 Docusign Envelope ID: 11876378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID'C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 Sponsor Commissioner Kristen Rosen Gonzalez ATTACHMENTS: Description o Common Thread Proposal Page 334 of 1191 Docusign Envelope ID: 11878378-7780-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID:C20B8D89-C5CE-4E49-84D8-C75F76BBBC13 \1 U\ 'I'l l h l?.\IIS COOKING - /� LIFE -- Chicago Chicago • Miami • New York City • Los Angeles • Washington DC•Jacksonville • Austin • New Orleans • Pittsburgh Nutrition &Cooking Education in City of Miami Beach Overview Common Threads is a leading organization for teaching children and adults how to choose, prepare,and enjoy a healthy meal. Common Threads programs include after-school cooking courses and in- and after-school nutrition education curricula, as well as parent programs and teacher trainings, including culturally-relevant recipes and adaptable lessons that have been tested and proven. We offer outstanding curriculum and training materials, expert technical support staff in each city we serve, and internal evaluations consistently demonstrate that our programs improve nutrition knowledge, attitudes, and behaviors. This year, we are partnering with over 500 schools and community-based organizations across 9 major US cities. We expect to serve 90,000 PK—8`h graders and their families by the end of the 2016-2017 school year and summer. Common Threads is excited to explore partnership with the City of Miami Beach. We share a commitment to developing the whole child and engaging families and communities in the process,and a belief in the connection between health and wellness and academic outcomes.Additionally, evaluations consistently demonstrate that our programs improve nutrition knowledge and healthy behaviors. Thus, Common Threads and the City of Miami Beach have an opportunity to demonstrates the connection between health and wellness programs and academic, social-emotional, and life outcomes of students, and to create a proven model that can be replicated across the county and in fact the country. Partnership Opportunities Based on the needs identified in our conversations,we are proposing to launch programming in the City of Miami Beach, to be determined with your input. The below proposed partnership scopes are intended to be discussed and refined with you and your colleagues as we explore the right partnership model for 2016-17 and beyond. Small Bites:In or After-School Nutrition Education This program teaches PS/PK-8th grade students about nutrition and healthy cooking through a series of eight lessons combining nutrition and knife-free cooking. The lessons are taught by trained educators/facilitators and support Common Core State Standards (CCSS) in Math and English. The lessons give students the opportunity to connect math,language arts,and science concepts to hands-on experiences that will give them tools to live longer, healthier lives. Graduates of Small Bites are able to make their own healthy snack at home! o Suggested Partnership Scope: • Common Threads would implement 12 Small Bites sessions (96 lessons) with the potential to reach more than 300 students at targeted schools/sites. o Common Threads would provide: • Training for educators • One Small Bites curriculum kit per educator • Digital access to Common Bytes(online nutrition education platform) • Grocery stipend Page 335 of 1191 Docusign Envelope ID: 1187B378-7780-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID:C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 t.'o\i\W 'I'1112EADS COOKING let Chicago • Miami • New York City • Los Angeles •Washington DC•Jacksonville • Austin • New Orleans • Pittsburgh o Program Sites would provide: • Educators to teach the Small Bites lessons • Basic cooking equipment • Students to participate in the program Cooking Skills and World Cuisine Cooking Classes This 6rd-8th grade program engages students'tastes and minds.This global class explores the culture and cuisine of ten countries. In the kitchen,young chefs learn how to follow a recipe, prepare and cook ingredients,and always leave the kitchen as clean as they found it! This class challenges students to use a wide variety of cooking equipment and ensures that they know how to safely and effectively use each tool, including chef's knives, graters, peelers, stoves, and ovens. Graduates of this program are able to cook a balanced healthy meal. o Suggested Partnership Scope: • Common Threads will provide 20 cooking lessons(2 ten-week sessions)with the potential to reach more than 32 students at targeted schools/sites. o Common Threads would provide: • Trained chef instructor to facilitate program for up to 16 students per session. • 20 two-hour lessons on global cooking and nutrition • Groceries and Sundries(plates, napkins,cups,cutlery,etc.) • Class set of hats and aprons • Passport workbook for each student o Program Sites would provide: • Location with kitchen • 4 adult volunteers • Class set of cooking equipment(CT will provide list) • Enrollment application and consent for all participants Family Cooking Class Our Family Cooking Class(FCC)teaches parents and kids how to cook healthy and economical meals. The class focuses on family participation,healthy ingredient substitutions,and convenient cost-saving recipes.The goal of FCC is to teach families how to cook together and incorporate healthy habits at home,while maintaining their existing traditions. o Suggested Partnership Scope: • Common Threads would implement 18 family cooking lessons with the potential to reach more than 30 families at targeted schools/sites. Page 336 of 1191 Docusign Envelope ID: 11876378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 4t • (:(. i%W(),:s: r111:E.‘11s- COOKI\G - ,0 LIFE Chicago • Miami • New York City • Los Angeles •Washington DC• Jacksonville •Austin • New Orleans • Pittsburgh o Common Threads would provide: • Trained chef instructor to facilitate program for up to 5-6 families(16 people maximum) • 18 two-hour lessons including breakfast: getting a healthy start, family meals made easy, and restaurant meals you can make at home. • Groceries and Sundries(plates,napkins,cups,cutlery,etc.) • Class set of hats and aprons • Workbook for each family o Program Sites would provide: • Location with kitchen • Class set of cooking equipment(CT will provide list) • Enrollment appl2ication and consent for all participants Parent Workshops These 60-minute workshops, led by trained CT staff members or Chef Instructor Trainers, engage parents and community member, and encourage healthy eating habits at home and in the community. Topics covered include: basic nutrition, grocery shopping, and cooking with kids. The workshops have flexible formatting that allows them to be incorporated in other parent related programs, like parents meetings,school wellness council events,and health fairs. o Suggested Partnership Scope: • Common Threads would implement 6 parent workshops at targeted schools/sites to enhance parent and community engagement activities within City of Miami Beach. o Available topics include: • The 4 P's of Healthy Eating:An introduction to nutrition covering portion size, painting your plate with color,preparation methods,and participating together. • Good for You Groceries: An introduction to making healthy informed decisions at the grocery store while getting the most for your money. • Cooking with Kids: An introduction on the benefits and ways of getting kids involved with cooking at home. • Hosting a Wellness Booth:Common Threads can host a wellness booth at an existing event. • Add-On: Cooking Demonstrations:A Common Threads Program Manager can work with you to incorporate a cooking demonstration o Common Threads would provide: • Trained chef instructor to facilitate program for up to 20 adults • Two 60-minute workshops • Cooking for Life Handbook for each family Page 337 of 1191 Docusign Envelope ID: 1187B378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 Ite \I NII) COOKING — LIFE — Chicago • Miami • New York City • Los Angeles•Washington DC• Jacksonville •Austin • New Orleans • Pittsburgh o Program Sites would provide: • Location to accommodate 20 participants(kitchen is optional) Healthy Teacher Training(HTT) This two-hour nutrition workshop empowers adults to be healthy role models by teaching basic nutrition and healthy cooking through interactive activities. HTT is a foundational training and professional development for all educators, youth development staff, community members, and other adults engaging young people. This training not only equips participants to facilitate our Small Bites program, but also builds the life skills of the participant and contributes to a culture of health and wellness within the program/organization. o Suggested Partnership Scope: • Common Threads would implement 6 Healthy Teacher Trainings for all staff at targeted schools/sites. All staff will be invited, but HTT is required for all teachers facilitating Small Bites. o Common Threads would provide: • 2-hour in-person trainings led by Common Threads Chef and Trainer • Introduction to nutrition and three healthy snack demos with samples • Digital access to Common Bytes(online nutrition education platform) • Monthly newsletter updates for all participants with email • Continuing education credit o Program Sites would provide: • Support with scheduling and coordinating training • Projector and screen • Access to sink for washing cooking equipment Project Scope and Budget CT helps support the City of Miami Beach's goals by being a catalyst for a coordinated effort to improve cultures of health for students,families,teachers, and other community members. Based on the needs you shared in previous conversations,we are proposing to activate our partnership with a Small Bites, Family Cooking Classes, Parent Workshops, and Healthy Teacher Training. This will enable us to create a foundation for our working partnership and for students to utilize the nutrition education learned from Small Bites in future cooking classes. Additionally, we are very interested in combining our program with physical education programming to understand the effects of joint physical activity and nutrition programming on health outcomes in students. We predict that participating in the nutrition and physical activity programs will help keep or return at-risk students to a normal body weight trajectory, normalize (pre-) hypertension, and reduce Page 338 of 1191 Docusign Envelope ID: 1187B378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID.C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 Ake .. i.(.)\oIU\ '1'II It 1{.\I)s._.. COOKING LIFE Chicago • Miami • New York City • Los Angeles • Washington DC•Jacksonville •Austin • New Orleans • Pittsburgh risk of type 2 diabetes. We would love to further explore this opportunity after successfully implementing the proposed project. The direct costs of the programs are provided below. A more detailed budget summary is attached (Appendix B). We look forward to further conversations regarding funding sources and opportunities. ° NUMBER OF INSTRUCTION FOOD AND WORKBOOKS PROGRAM o i LESSONS AND SUPPLIES AND @CM . FACILITATION CURRICULUM Small Bites: Nutrition 96 $0 $2,4oC $800 $4,818.73 $6,590.24 Education Cooking Skills and World 20 $4,000 $1,000 $400 $8,105.66 $11,085.53 Cuisine Cooking Classes Family Cooking Class 18 $3,600 $900 $385 $6,482.95 $9,151.01 Parent Workshops 6 $480 $120 $300 $940.24 $1,285.90 Healthy Teacher Training 6 5900 $300 $300 $1,821.72 $2,491.43 GRAND TOTALS $22,169.30 $30,604.11 Common Threads is proposing to co-invest in the proposed program by fully funding Family Cooking Classes, Parent Workshops, and Healthy Teacher Trainings for a total of$12,928.34 or 42%of the total program budget. The City of Miami Beach would co-invest$17,675.77 for the proposed programming. We are open to exploring a different approach to meet your needs,and appreciate your review.We look forward to discussing this with you,and to working with the City of Miami Beach. Sincerely, Nekosi Nelson Rachel Biderman VP,Programs& Evaluation Program Manager,Miami nnelson@commonthreads.org rbiderman@commonthreads.org P:512-879-3374 P:786-422-2187 Page 339 of 1191 Docusign Envelope ID: 11876378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID:C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 RESOLUTION NO. 2023-32686 RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, RESCINDING RESOLUTIONS NO. 2016-29660, 2018-30259, 2019-31014, 2020-31481, 2021-31537, 2022-32064, 2022-32139, 2023-32632, RELATING TO THE CITY'S FREE AFTERSCHOOL ENRICHMENT PROGRAMS AT MIAMI BEACH PUBLIC SCHOOLS AND CONSOLIDATING ALL OF THE CITY-FUNDED PROGRAMS CREATED BY THE ABOVE REFERENCED RESOLUTIONS WITHIN THIS SINGLE AUTHORIZING RESOLUTION, SUBJECT TO THE FUNDING ALLOCATIONS AUTHORIZED FOR EACH SCHOOL, AS SPECIFIED IN EXHIBIT A TO THE COMMISSION MEMORANDUM ACCOMPANYING THIS RESOLUTION; APPROVING FUNDING FOR THE ABOVE REFERENCED AFTER SCHOOL PROGRAMS, IN THE TOTAL AMOUNT OF $122,525.77 FOR FY24 AND EACH YEAR THEREATER; FURTHER, PROVIDING THAT IF ANY SCHOOL DOES NOT UTILIZE ITS ENTIRE ALLOCATION OF FUNDS FOR AN AFTERSCHOOL PROGRAM APPROVED BY THIS RESOLUTION, THE CITY MANAGER MAY AUTHORIZE ANY UNSPENT FUNDS FOR THAT SCHOOL TO BE USED FOR ANOTHER AFTERSCHOOL PROGRAM AT SUCH SCHOOL, UP TO THE TOTAL AMOUNT ALLOCATED FOR THAT SCHOOL; ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER AND WAIVING, BY 5/7T" VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT, IN ACCORDANCE WITH SECTION 2-367(E) OF THE CITY CODE, AS TO THE SELECTION OF ALL FUTURE AFTERSCHOOL SERVICE PROVIDERS CONTEMPLATED UNDER THIS RESOLUTION, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST; FURTHER, AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE ALL APPLICABLE AGREEMENTS WITH SERVICE PROVIDERS SELECTED BY THE CITY MANAGER AND SCHOOL SITE PRINCIPAL; AND FURTHER AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE ANNUAL AGREEMENTS WITH THE SERVICE PROVIDERS DESCRIBED IN EXHIBIT A SUBJECT TO AN ANNUAL ALLOCATION OF FUNDS DURING THE CITY'S ANNUAL BUDGET PROCESS. • WHEREAS, the City of Miami Beach through the Office of Education and Performance Initiatives provides free afterschool STEM (Science Technology Engineering Mathematics) enrichment at Miami Beach Fienberg Fisher K-8 and Miami Beach Biscayne Beach Elementary; and WHEREAS, on December 14, 2016 Resolution No. 2016-29660 was passed to support a partnership with Common Threads programming and an amount not to exceed $ 18,925.77; and WHEREAS, on April 26, 2017, the City Commission directed staff to survey members of the community with children in a Miami Beach public school to determine what educational enhancements were needed, and present findings to the Finance and Citywide Projects Committee; and WHEREAS, in May 2017,the City Administration developed and conducted an education enhancement survey to gather input on potential enhancements, and received 374 community responses; and Docusign Envelope ID' 11876378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 WHEREAS, on April 11, 2018, the Mayor and City Commission adopted Resolution No. 2018-30259, approving recommendations made by the Finance and Citywide Projects Committee ("FCWPC")to implement educational enhancements and activities in the City's public schools for the 2018-2019 school year and subsequent school years including afterschool activities at Biscayne Beach Elementary School and Miami Beach Fienberg/Fisher K-8 Center, in an amount not to exceed $60,000; and WHEREAS, since the April 11, 2018 City Commission meeting, the afterschool enrichment program was expanded to Miami Beach Senior High School ("MBSHS"), without increasing the approved funding, in the amount of$60,000; and WHEREAS, at the October 16, 2C19 the City Commission meeting, MBSHS Rock Ensemble program was added as an afterschool enrichment program in an amount not to exceed $10,000; and WHEREAS, on October 16, 2019 the City Mayor and Commission passed Resolution No. 2019-31014 to amend Resolution No. 2018-30259 expanding the scope of afterschool activities currently funded by the City, in the annual amount of $60,000, to include Miami Beach Senior High school as a participating school. WHEREAS; on November 18, 2020 Resolution No. 2020-31481 was passed to amend Resolution No. 2019-31014 and Resolution No. 2018-30259, in order to expand the scope of afterschool activities currently funded by the City, in the annual amount of $60,000, to include Speech and Debate at Miami Beach Senior High School, in an additional amount not to exceed $3,600.00 per year; and WHEREAS; on January 13, 2021, Resolution No. 2021-31537 was passed to authorize the City to accept donations to support the City of Miami Beach afterschool Rock Ensemble enrichment program, to be utilized by the City of Miami Beach's afterschool enrichment Rock Ensemble program at Miami Beach Senior High School, and appropriate said donations to the City's Education Compact Fund for use exclusively to support the City's Rock Ensemble afterschool enrichment program; and WHEREAS; on March 9, 2023 Reso:ution No. 2022-32064 was passed and adopted to provide funding for the Miami Beach Senior High School Rock Ensemble afterschool program, through a grant to Young Musicians Unite, Inc. for the 2021-22 school year, in an amount not to exceed $30,000; and authorized the City Manager and City Clerk to execute a grant agreement for the 2021-22 school year, retroactive to the beginning of the school year(August 23, 2021 ); and further authorized funding for subsequent school years, in an amount not to exceed $30,000 per fiscal year, subject to funding approval during the City's annual budgetary process; and WHEREAS; on May 4, 2023 Resolution No. 2022-32139 amend Resolution No. 2021- 31537, which authorized the City to accept donations in support of the City of Miami Beach's afterschool enrichment Rock Ensemble program At Miami Beach Senior High School (the "Program"); said amendment approving and authorizing Young Musicians Unite, Inc. to accept donations in support of the Program (in lieu of the City accepting such donations), provided that all donations made to the Program shall be dedicated for the exclusive use and benefit of the Program, per the terms of the agreement between the Young Musicians Unite, Inc. and the City; and 2 Docusign Envelope ID' 1187B378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID'C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 WHEREAS,on June 28,2023 the City Commission approved Resolution No.2023-32632, a grant in the total amount of$10,000 to the Winsome Bolt Art Program, as part of the Sunflower Society, to provide art education at Miami Beach Fienberg Fisher K-8 during the 2023-24 school year and allocated a $10,000 grant for art education programming at Miami Beach Fienberg Fisher K-8 as part of the City's budget process annually; and WHEREAS, the unique needs of each participating school make it challenging, if not impossible, for anyone other than the City's Chief Education Officer, in collaboration with each appropriate school site principal, to identify the appropriate service provider for each school; and WHEREAS, each afterschool enrichment class is fundamental in encouraging critical thinking, sparking creativity, and setting the foundation for a career in growing fields and ensuring Miami Beach educational enrichment programming is accessible; and, WHEREAS, as student bodies change, so do the interests of those student bodies, making it challenging to guarantee the annual use of funds identified for specific programs at specific schools. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission approve the rescinding Resolutions No. 2016-29660, 2018-30259, 2019-31014, 2020-31481, 2021-31537, 2022-32064, 2022-32139, 2023-32632 relating to the City's free afterschool enrichment programs at Miami Beach public schools and consolidating all of the City- funded programs created by the above referenced resolutions within this single authorizing resolution, subject to the funding allocations authorized for each school, as specified in Exhibit A to the Commission Memorandum accompanying this Resolution; approve funding for the above referenced after school programs, in the total amount of $122,525.77 for FY24 and each year thereafter, further, provide that if any school does not utilize its entire allocation of funds for an afterschool program approved by this Resolution, the City Manager may authorize any unspent funds for that school to be used for another afterschool program at such school, up to the total amount allocated for that school; accept the recommendation of the City Manager and waive, by 5/7`" vote, the formal competitive bidding requirement, in accordance with Section 2-367(e)of the City Code, as to the selection of all future afterschool service providers contemplated under this Resolution, finding such waiver to be in the City's best interest; further, authorize the City Clerk and City Manager to execute all applicable agreements with service providers selected by the City Manager and school site principal; and further authorize the City Clerk and City Manager to execute annual agreements with the service providers described in Exhibit A subject to an annual allocation of funds during the City's annual budget process. PASSED and ADOPTED this )G day of N , 2023. ATTEST: JUL2 8 2023 Dan Gelber, Mayor Rafael E. Granado, City Clerk ti,,, APPROVED AS TO ",, FORM &LANGUAGE &FOR EXECUTION Rc.H City Attorney . Date 3 Docusign Envelope ID: 1187B378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 Resolutions-C7 I MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Alina T. Hudak, City Manager DATE: July 26, 2023 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, RESCINDING RESOLUTIONS NO. 2016- 29660, 2018-30259, 2019-31014, 2020-31481, 2021-31537, 2022-32064, 2022- 32139, 2023-32632, RELATING TO THE CITY'S FREE AFTERSCHOOL ENRICHMENT PROGRAMS AT MIAMI BEACH PUBLIC SCHOOLS AND CONSOLIDATING ALL OF THE CITY-FUNDED PROGRAMS CREATED BY THE ABOVE REFERENCED RESOLUTIONS WITHIN THIS SINGLE AUTHORIZING RESOLUTION, SUBJECT TO THE FUNDING ALLOCATIONS AUTHORIZED FOR EACH SCHOOL, AS SPECIFIED IN EXHIBIT ATO THE COMMISSION MEMORANDUM ACCOMPANYING THIS RESOLUTION; APPROVING FUNDING FOR THE ABOVE REFERENCED AFTER SCHOOL PROGRAMS, IN THE TOTAL AMOUNT OF $122,525.77 FOR FY 24 AND EACH YEAR THEREAFTER; FURTHER, PROVIDING THAT IF ANY SCHOOL DOES NOT UTILIZE ITS ENTIRE ALLOCATION OF FUNDS FOR AN AFTERSCHOOL PROGRAM APPROVED BY THIS RESOLUTION, THE CITY MANAGER MAY AUTHORIZE ANY UNSPENT FUNDS FOR THAT SCHOOL TO BE USED FOR ANOTHER AFTERSCHOOL PROGRAM AT SUCH SCHOOL, UP TO THE TOTAL AMOUNT ALLOCATED FOR THAT SCHOOL; ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER AND WAIVING, BY 5/7TH VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT, IN ACCORDANCE WITH SECTION 2-367(E) OF THE CITY CODE,AS TO THE SELECTION OF ALL FUTURE AFTERSCHOOL SERVICE PROVIDERS CONTEMPLATED UNDER THIS RESOLUTION, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST; FURTHER, AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE ALL APPLICABLE AGREEMENTS WITH SERVICE PROVIDERS SELECTED BY THE CITY MANAGER AND SCHOOL SITE PRINCIPAL; AND FURTHER AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE ANNUAL AGREEMENTS WITH THE SERVICE PROVIDERS DESCRIBED IN EXHIBIT A SUBJECT TO AN ANNUAL ALLOCATION OF FUNDS DURING THE CITY'S ANNUAL BUDGET PROCESS. Page 466 of 1588 Docusign Envelope ID 11876378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID:C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 RECOMMENDATION The Administration recommends that the Mayor and the City Commission authorize the City to execute annual agreements with service providers as described in Appendix A, subject to an annual allocation of funds during the City's annual budget process. BACKGROUND/HISTORY As part of an ongoing effort to enrich the lives of youth in the community, the City of Miami Beach has launched a free Miami Beach After-School Enrichment Program (ASEP) to three Miami Beach schools in hopes of improving student self-esteem, providing a positive environment for kids and inspiring children to build their natural curiosity through hands-on learning. The unique needs of each participating school make it challenging to preselect providers without ongoing collaboration between the City's Chief Education Officer and each appropriate school site principal annually. Each afterschool enrichment class is fundamental in encouraging critical thinking, sparking creativity, setting the foundation for a career in growing fields,and ensuring Miami Beach educational enrichment programming is accessible. In January 2008, the City of Miami Beach entered into an Education Compact with Miami- Dade County Public Schools to enhance learning opportunities for youth. The Compact reflects the desire of the Miami Beach community to support excellence in the City's public schools and currently addresses and supports the following priority areas: Teacher Recruitment/Retention; Communication; Parental Involvement/Family Support; Youth and Community Engagement; Health and Well-Being; Student Achievement; Safety; and Technology. On April 15, 2015, the Mayor and the City Commission adopted Resolution No. 2015-28997, which directed the Administration to expand the Compact to address the following areas: Early Learning; Extracurricular/Choice Offerings; and Afterschool Programming. On December 14, 2016, the Mayor and the City Commission adopted Resolution No. 2016- 29660 to support a partnership with Common Threads programming in an amount not to exceed$ 18,925.77. Common Threads offers youth and families hands-on cooking programs and nutrition education. On April 11, 2018, the Mayor and City Commission adopted Resolution No. 2018-30259, approving recommendations made by the Finance and Citywide Projects Committee (" FCWPC")to implement educational enhancements and activities in the City's public schools for the 2018-2019 school year and subsequent school years including afterschool activities at Biscayne Beach Elementary School and Miami Beach Fienberg/Fisher K-8 Center, in an amount not to exceed $60,000. On October 16, 2019 the Mayor and Commission passed Resolution No. 2019-31014 to amend Resolution No. 2018-30259 expanding the scope of afterschool activities currently funded by the City, in the annual amount of $60,000, to include Miami Beach Senior High school as a participating school to support the Miami Beach Senior High School Rock Ensemble in an amount not to exceed $10,000. On November 18, 2020 Resolution No. 2020-31481 was passed to amend Resolution No. Page 467 of 1588 Docusign Envelope ID 1187B378-7760-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 2019-31014 and Resolution No. 2018-30259, in order to expand the scope of afterschool activities currently funded by the City, in the annual amount of$60,000,to,include Speech and Debate at Miami Beach Senior High School, in an additional amount not to exceed $3,600.00 per year. On January 13, 2021, Resolution No. 2021-31537 was passed to authorize the City to accept donations to support the City of Miami Beach afterschool Rock Ensemble enrichment program, to be utilized by the City of Miami Beach's afterschool enrichment Rock Ensemble program at Miami Beach Senior High School, and appropriate the said donations to the City's Education Compact Fund for use exclusively to support the City's Rock Ensemble afterschool enrichment program. On March 9, 2023 Resolution No. 2022-32064 was passed and adopted to provide funding for the Miami Beach Senior High School Rock Ensemble afterschool program, through a grant to Young Musicians Unite, Inc.for the 2021-22 school year, in an amount not to exceed $30,000; and authorize the City Manager and City Cleric to execute a grant agreement for the 2021-22 school year, retroactive to the beginning of the school year (August 23, 2021 ); and further authorize funding for subsequent school years, in an amount not to exceed $30,000 per fiscal year,subject to funding approval during the City's annual budgetary process. At the June 28, 2023, City Commission meeting the City Commission approved Resolution No. 2023-32632, a grant in the total amount of$10,000 to the Winsome Bolt Art Program, as part of the Sunflower Society, to provide art education at Miami Beach Fienberg Fisher K-8 during the 2023-24 school year and allocate a$10,000 grant for art education programming at Miami Beach Fienberg Fisher K-8 as part of the City's budget process annually. ANALYSIS The Afterschool program continues to expand and provide enrichment to Miami Beach youth. By engaging students around the subjects of Science, Technology, Engineering, Art, and Math, the Afterschool program aims to spark an interest and life-long appreciation of the arts and sciences in children from an early age. As student bodies change, so do the interests of those student bodies, making it challenging to guarantee the annual use of funds identified for specific programs at specific schools. SUPPORTING SURVEY DATA 49%of residents indicated satisfied or very satisfied with public schools in Miami Beach FINANCIAL INFORMATION Funding approved in prior resolutions. No new funding requested. See Appendix A. Applicable Area Not Applicable Is this a"Residents Right Does this item utilize G.O. to Know" item.pursuant to Bond Funds? City Code Section 2-14? No No Page 468 of 1588 Docusign Envelope ID: 11876378-7760-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID:C20B8DB9-CSCE-4E49-84D8-C75F76BBBC13 Strategic Connection Prosperity-Be known for(K-12)educational excellence. Legislative Tracking Education and Performance I nitiatives ATTACHMENTS: Description n Resolution D Appendix A-Afterschool Reso Tracker Chart Page 469 of 1588 Docusign Envelope ID: 1187B378-7760-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID,C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 EXHIBIT A Reso No. Title Amount($) Service Provider 2016-29660 RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA, $18,925.77 Common Threads ACCEPTING THE RECOMMENDATION OF THE NEIGHBORHOOD/COMMUNITY AFFAIRS COMMITTEE TO SUPPORT A PARTNERSHIP WITH COMMON THREADS,A NATIONAL NON-PROFIT ORGANIZATION,WHICH TEACHES CHILDREN,FAMILIES,AND TEACHERS TO COOK FOR A HEAL THIER LIFE;APPROVING A PARTNERSHIP WITH COMMON THREADS;REFERRING THIS MATTER TO THE FINANCE AND CITYWIDE PROJECTS COMMITTEE TO IDENTIFY FUNDING FOR A PARTNERSHIP WITH COMMON THREADS;AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR A PARTNERSHIP WITH COMMON THREADS,AFTER FUNDING APPROVAL, IN AN AMOUNT NOT TO EXCEED$18,925.77. 2018-30259 RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA, $60,000 Selected Annually for Biscayne ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE Beach Elementary and Miami TO IMPLEMENT THE FOLLOWING EDUCATIONAL ENHANCEMENTS IN THE CITY'S PUBLIC Beach Fienberg Fisher K-8 SCHOOLS FOR THE 2018-2019 SCHOOL YEAR AND SUBSEQUENT SCHOOL YEARS,SUBJECT TO APPROVAL OF A BUDGET AMENDMENT FOR FY 2017-2018 AND FUNDING APPROVAL IN EACH SUBSEQUENT FISCAL YEAR DURING THE CITY'S BUDGETARY PROCESS:(I)AFTERSCHOOL ACTIVITIES AT BISCAYNE ELEMENTARY SCHOOL AND FIENBERG/FISHER K-8 CENTER,IN AN AMOUNT NOT TO EXCEED$60,000;(II)READING TUTORS FOR STUDENTS WHO ATTEND SOUTH POINTE ELEMENTARY SCHOOL,NORTH BEACH ELEMENTARY SCHOOL,BISCAYNE ELEMENTARY SCHOOL,FIENBERG/FISHER K-8 CENTER,AND NAUTILUS MIDDLE SCHOOL,IN AN AMOUNT NOT TO EXCEED$50,000;(III)MATH TUTORS FOR STUDENTS WHO ATTEND NAUTILUS MIDDLE SCHOOL AND MIAMI BEACH SENIOR HIGH SCHOOL,IN AN AMOUNT NOT TO EXCEED$20,000; (IV)MENTAL HEALTH SERVICE EXPANSION AT SOUTH POINTE ELEMENTARY SCHOOL NORTH BEACH ELEMENTARY SCHOOL,BISCAYNE ELEMENTARY SCHOOL,FIENBERG/FISHER K-8 CENTER, AND NAUTILUS MIDDLE SCHOOL,IN AN AMOUNT NOT TO EXCEED$60,000;AND(V)COLLEGE PREPARATION PROGRAM AND MATERIALS FOR 500 MIAMI BEACH SENIOR HIGH SCHOOL STUDENTS,IN AN AMOUNT NOT TO EXCEED$12,500;FURTHER,AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE ANY AND ALL REQUIRED AGREEMENTS AND DOCUMENTS TO IMPLEMENT THE EDUCATIONAL ENHANCEMENTS;FURTHER,AUTHORIZING THE REDUCTION IN FUNDING,TO AN AMOUNT NOT TO EXCEED$35,000,OF THE VOLUNTARY PREKINDERGARDEN(VPK)PROGRAM FOR THE 2018-2019 SCHOOL YEAR;AND FURTHER AUTHORIZING THE CITY MANAGER TO MODIFY AND/OR TERMINATE THE AGREEMENT WITH THE SCHOOL BOARD OF MIAMI-DADE COUNTY,FLORIDA FOR THE VPK PROGRAM,AS APPLICABLE. 2019-31014 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, N/A Selected Annually FLORIDA,AMENDING RESOLUTION NO.2018-30259 EXPANDING THE SCOPE OF AFTERSCHOOL ACTIVITIES CURRENTLY FUNDED BY THE CITY,IN THE ANNUAL AMOUNT OF$60,000,TO INCLUDE MIAMI BEACH SENIOR HIGH SCHOOL AS A PARTICIPATING SCHOOL. 2020-31481 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, $3,600 Selected Annually for Miami FLORIDA,AMENDING RESOLUTION NO.2019-31014 AND RESOLUTION NO.2018-30259,IN Beach Sr.High ORDER TO EXPAND THE SCOPE;OF AFTERSCHOOL ACTIVITIES CURRENTLY FUNDED BY THE CITY, IN THE ANNUAL AMOUNT OF$60,000,TO INCLUDE SPEECH AND DEBATE AT MIAMI BEACH SENIOR HIGH SCHOOL,IN AN ADDITIONAL AMOUNT NOT TO EXCEED$3,600 PER YEAR. 2021-31537 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, N/A Submitted Annually by Young FLORIDA,APPROVING AND AUTHORIZING THE CITY TO ACCEPT DONATIONS TO SUPPORT THE Musicians Unite CITY OF MIAMI BEACH AFTERSCHOOL ROCK ENSEMBLE ENRICHMENT ROGRAM,TO BE UTILIZED BY THE CITY OF MIAMI BEACH'S AFTERSCHOOL ENRICHMENT ROCK ENSEMBLE PROGRAM AT MIAMI BEACH SENIOR HIGH SCHOOL,AND APPROPRIATE THE SAID DONATIONS TO THE CRY'S EDUCATION COMPACT FUND FOR USE EXCLUSIVELY TO SUPPORT THE CITY'S ROCK ENSEMBLE AFTERSCHOOL ENRICHMENT PROGRAM. Pa gvp pp 588 Docusign Envelope ID: 1187B378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Fnvelope ID:C20B8D89-C5CE-4E49-84D8-C75F76BBBC13 EXHIBIT A Reso No. Title Amount($) Service Provider 2022-32064 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, $30,000 Young Musicians Unite,inc. FLORIDA,ACCEPTING THE RECOMMENDATION OF THE FINANCE AND ECONOMIC RESIDENCY COMMITTEE TO PROVIDE FUNDING FOR THE MIAMI BEACH SENIOR HIGH SCHOOL ROCK ENSEMBLE AFTERSCHOOL PROGRAM,THROUGH A GRANT TO YOUNG MUSICIANS UNITE,INC FOR THE 2021-22 SCHOOL YEAR,IN AN AMOUNT NOT TO EXCEED$30,000;AND AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE A GRANT AGREEMENT WITH YOUNG MUSICIANS UNITE,INC,RETROACTIVE TO THE BEGINNING OF THE 2021-2022 SCHOOL YEAR (AUGUST 23,2021);AND FURTHER AUTHORIZING FUNDING FOR SUBSEQUENT SCHOOL YEARS, IN AN AMOUNT NOT TO EXCEED$30,000 PER FISCAL YEAR,SUBJECT TO FUNDING APPROVAL DURING THE CITY'S ANNUAL BUDGETARY PROCESS. 2022-32139 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, N/A Submitted Annually by Young FLORIDA,AMENDING RESOLUTION NO.2021-31537,WHICH AUTHORIZED THE CITY TO ACCEPT Musicians Unite,Inc DONATIONS IN SUPPORT OF THE CITY OF MIAMI BEACH'S AFTERSCHOOL ENRICHMENT ROCK ENSEMBLE PROGRAM AT MIAMI BEACH SENIOR HIGH SCHOOL(THE"PROGRAM");SAID AMENDMENT APPROVING AND AUTHORIZING YOUNG MUSICIANS UNITE,INC.TO ACCEPT DONATIONS IN SUPPORT OF THE PROGRAM(IN LIEU OF THE CITY ACCEPTING SUCH DONATIONS),PROVIDED THAT ALL DONATIONS MADE TO THE PROGRAM SHALL BE DEDICATED FOR THE EXCLUSIVE USE AND BENEFIT OF THE PROGRAM,PER THE TERMS OF THE AGREEMENT BETWEEN THE YOUNG MUSICIANS UNITE,INC.AND THE CITY. 2023-32632 A RESOLUTION OF THE MAYOR AND COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA, $10,000 Selected Annually ACCEPTING THE RECOMMENDATION OF THE FINANCE AND ECONOMIC RESILIENCY COMMITTEE,MADE AT ITS MAY 24,2023 MEETING,AND APPROVING A GRANT IN THE TOTAL AMOUNT OF$10,000 TO THE WINSOME BOLT ART PROGRAM,AS PART OF THE SUNFLOWER SOCIETY,TO PROVIDE ART EDUCATION AT MIAMI BEACH FIENBERG FISHER K-8 DURING THE 2023.24 SCHOOL YEAR;AUTHORIZING THE CITY CLERK AND CITY MANAGER.TO EXECUTE THE CITY'S STANDARD GRANT AGREEMENT WITH RESPECT TO THE FOREGOING;AND DIRECTING THE ADMINISTRATION TO ALLOCATE A$10,000 GRANT FOR ART EDUCATION PROGRAMMING AT MIAMI BEACH FIENBERG FISHER K-8 AS PART OF THE CITY'S BUDGET PROCESS ANNUALLY. Total Funds for Afterschool Programming:15122,525.77 Pavage7243P21588 Docusign Envelope ID: 1187B378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 ■ ■ common nreaas • • ■ COOKING FOR LIFE ■ ■ August,6,2024 ■ FY25 Project Description Common Threads is a national leader in enhancing community health through the power of nutrition and food. For over two decades, the nonprofit has been addressing the often-neglected connection between nutrition and overall well-being by providing nutrition education, cooking skills training, and food access. Understanding that hunger and nutrition knowledge are both expressions of our nation's food access challenges, we pair access to healthy snacks and meals with evidence-based, culturally responsive cooking and nutrition classes. Program Description The Program, which will include Cooking Skills and World Cuisine lessons, Family Cooking lessons, Ask a Chef Sessions (for Caregivers), and a Professional Development Session will promote nutrition, healthy eating and an overall healthy lifestyle among participants.Through this mix of programs, Common Threads will reach up to 250 total adults and children. Cooking Skills & World Cuisine Common Threads will implement 20 Cooking Skills and World Cuisine lessons (2 ten-week sessions) that will reach up to 40 total youth participants at two Program Sites. Common Threads will provide: • Trained chef instructor to facilitate program for up to 20 youth participants per session; • 20 two-hour lessons on global cooking and nutrition; • Groceries and Sundries(plates, napkins, cups, cutlery, etc. (no Styrofoam allowed per City ordinance); • Passport workbook for each youth participant The City's obligations are as follows: • Provide 4 adult volunteers per session; • Provide Class set of cooking equipment (Common Threads will provide list of necessary equipment); • Enroll all participants and obtain consents for all youth participants; • City shall prepare and disseminate promotional materials for the Program; and • The City shall provide a City Facility, or through a virtual session scheduled by the City. Docusign Envelope ID: 1187B378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 Family Cooking Classes Common Threads will implement 5 Family Cooking lessons with the potential to reach up to 90 total participants (adults +children in grades 3-8). Common Threads will provide: • Trained chef instructor to facilitate program for up to 6-7 families(18 people maximum); • 5 two-hour lessons; • Groceries and Sundries (plates, napkins, cups, cutlery, etc. (no Styrofoam allowed per City ordinance;) and • Workbook for each family The City's obligations are as follows: • Provide class set of cooking equipment (Common Threads will provide list of necessary equipment); • Enroll all participants and obtain consents for all youth participants; and • The City shall prepare and disseminate promotional materials for the Program. Ask a Chef Our"Ask A Chef' cooking demos are geared toward family participation and feature nutrition tips and kitchen skills. This program engages adults/caregivers and encourages healthy eating habits at home and in the community at large. Common Threads will implement(4)As a Chef sessions with the potential to reach up to 100 caregivers Common Threads will provide: • Trained chef instructor to facilitate program for up to 25 caregiver/adult participants; • 4 one-hour sessions; • Groceries and Sundries (plates, napkins, cups, cutlery, etc. no Styrofoam allowed per City ordinance); The City's obligations are as follows: • Provide class set of cooking equipment (Common Threads will provide list of necessary equipment); • Enroll all participants and obtain consents for all youth participants; and • The City shall prepare and disseminate promotional materials for the Program. Nutrition & Wellness Trainings Nutrition and wellness training are stand alone trainings that can be offered in a one-off or series based schedule.They are ideal for organizations interested in promoting wellness among their educators. Nutrition and wellness trainings aim to increase educator nutrition knowledge and culinary skills for both their teaching and personal practices.Topics include: Nutrition 101, Nourishing Young Minds, & Meal Planning.Common Threads will implement a Professional Developmetn training (1) Session for aproxinatley 20 City recreational leaders. Docusign Envelope ID: 11876378-77B0-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID C2088DB9-C5CE-4E49-84D8-C75F76BBBC13 • 1-hour in-person led by Common Threads Chef and Trainer(City can choose for a menu of training topics); • Digital access to the TEACH portal (online nutrition education platform) The City's obligations are as follows: • The City shall prepare and disseminate promotional materials for the Program. Total Cost for the Partnership The total cost for all programs will be: $17,675.77. Common Threads will provide the City with an invoice upon completion of each class/session on a quarterly basis based on the agreed upon schedule and, unless the City determines the invoice amount is incorrect,the City shall pay invoiced amount within thirty days of City receiving such Invoice. Docusign Envelope ID: 1187B378-7780-4FFO-BAEC-4250DA812DC1 Docusign Envelope ID C20B8DB9-C5CE-4E49-84D8-C75F76BBBC13 MIAM I BEACH Contract/Document Routing Form Common Threads MOU 2024-2025 COMMON THREADS,INC. EDUCATION&PERFORMANCE INITIATIVES Department Director ' ACM Name ie" Dowgq. War DR.LESLIE ROSENFELD / JASON GREEN= jetsbiA, 194R,4CA9911I44f Type 1—Contract,amendment,change order or task order resulting from a prcu.'e rent ,,,,,ed competitive solicitation. X Type 2—Other contract,amendment,change order or task order not resulting from a procurement-issued competitive solicitation. Type 3—Independent Contractor Agreement(ICA) Type 6—Tenant Agreement Type 4—Grant agreements with the City as the recipient Type 7—Inter-governmental agency agreement Type 5—Grant agreements with the City as the grantor Other: attach memo if additional •.ce This MOU will allow Common Threads to provide Miami Beach youth and families with hands-on cooking programs and nutrition education during 2024-25.Partnership with Common Threads has existed since 2016.Resolution 2016-29660 passed and adopted Dec.14,2016 and Resolution 2023-32686 passed and adopted on July 26,2023,authorizes the City Manager to execute an agreement for a partnership with Common Threads,after funding approval,in an amount not to exceed$17,675.77 Term Renewal Periods November 1,2024-September 30,2025 { Funding Information Grant Funded: 1111=1:1 No State al Federal MI Other: ,Source Year ..- _-- - - R • red. 1 $17,675.77 177-6881-000343-12-400-592-00-00-00- Yes No 2 Yes No 3 Yes No 1.For contracts longer than five years,contact the Procurement Department. 2.Attach any supporting explanation needed. 3. Budget approval indicates approval for current fiscal year only. Future years are subject to City Commission approval of annual adopted operating budget. City Commission Approved: X Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date: 2023-32686 C7l 7/26/2023 If no,explain why CC approval is not required: Legal Form Approved: 1 X j Yes I No If no,explain below why form approval is not necessary: Compliance Approvals(see attached) Procurement: NA Grants: NA Budget:Tameka Otto- 1 Information Technology: NA Stewart ttuMf tt. L/ill f0 SkwAy11 Risk Management:Marc IcAWA946@b463 Fleet&Facilities: NA Chevalier M Human Resources: '., N� tom+ Other:Parks&Rec:Cynthia /—Docusianedby SEDB29874040B Cassanova 1A 11t (ts1AAV41 A7F6312.F474A0