Amendment NO.2 to the Webauthor Agreement •
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AMENDMENT NO. 2 TO THE WEBAUTHOR AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
PREK REGISTRATION AND MANAGEMENT SYSTEM FOR FAMILIES AND
PROVIDERS, PURSUANT TO RFLI 2021-346-ND
This Amendment No. 2 ("Amendment") to the Professional Services Agreement (the
"Contract"), dated February 16, 2022, by and between the City of Miami Beach, Florida, a
municipal corporation organized and existing under the laws of the State of Florida, having
its principal place of business at 1700 Convention Center Drive, Miami Beach, Florida
33139 ("City"), and the WEBAUTHOR.COM, LLC, a Florida limited liability company,
whose address is 2737 Misty Oaks Circle, Royal Palm Beach, FL 33411 ("Consultant"), is
entered into this day of , 2024 ("Effective Date") and hereby
amends the Contract as follows:
RECITALS
WHEREAS, on December 1, 2021, City executed Resolution No. 2021-31935
authorizing the City Administration to fund the initial costs associated with automating the
Prekindergarten Pilot Program, from unused program funds previously budgeted for fiscal
year 2022, in an amount not to exceed$25,000; and
WHEREAS, on February 16, 2022, the City executed a Contract with
WEBAUTHOR.COM LLC,to configure a web portal specifically for the City of Miami Beach
that will contain the appropriate FLEX modules in order to meet the specification outline
for the PreK Registration and Management System for Families and Providers.
WEBAUTHOR.COM LLC agreed to provide access to the Portal to an unlimited number
of users through the duration of the Term of the Agreement; and
WHEREAS,the City of Miami Beach PreK Scholarship Program has expanded and
requires additional automation, that was not originally covered by the Contract executed
on February 16, 2022; and
WHEREAS,on August 28, 2023,the City executed Amendment No. 1 to modify the
original monthly hosting fee during any approved renewal term period from $1,250 to
$2,000, and provide the additional work and services; and
WHEREAS, this Amendment seeks to extend the agreement by an additional year
(October 1, 2024 — September 30, 2025), with WEBAUTHOR.COM LLC to continue
services with a monthly hosting fee of$2,000.
NOW THEREFORE, in consideration of the mutual promises and conditions
contained herein, and other good and valuable consideration, the sufficiency of which is
hereby acknowledged,the City and WEBAUTHOR.COM, LLC hereby agree to amend the
Agreement as follows:
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1. ABOVE RECITALS,
The above recitals are true and correct and are incorporated as part of this
Amendment
2. MODIFICATIONS,
The Agreement is hereby amended(deleted items struck through and inserted items
underlined)as follows:
(A) Section 3 is hereby modified as follows:
TERM
The term of this Agreement ("Term" shall commence upon execution of this
Agreement by all parties hereto (the Effective Date set forth on P.1 hereof), and
shall continue for a period of one (1) year from the date the portal goes into
production ("initial term"), with a one-year renewal term and a subsequent
renewal term for a period not to exceed September 30, 2025 (collectively, the
"renewal terms"),to be exercised at the City Manager's sole option and discretion,
by providing Consultant with written notice of same no less than thirty(30) days
prior to the expiration of the initial term or renewal term,as applicable.The initial
term and applicable renewal terms shall be collectively referred to herein as the
`Term".
3. RATIFICATION,
Except as amended herein,all other terms and conditions of the Agreement shall
remain unchanged and in full force and effect. In the event there is a conflict
between the provisions of this Amendment and the Agreement, the provisions of
this Amendment shall govern.
[THE REMAINDER OF THIS PAGE IS LEFT BLANK INTENTIONALLY]
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IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be
executed by their appropriate officials, as of the date first entered above.
FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST: DocuSigned by: DS
B LFABBFBSE4CF.'1
hhy Ma
J� r
Rafael E.Granado, City Clerk Er-c Carpenter City Manag
Date
FOR CONTRACTOR: WEBAUTHOR.COM, LLC
ATTEST:
Signed by: Signal by:
By: riv5 j°j50449 ��Feu1A
��—FEA9 9.. FFE839EBSCBBCF2...
Perry Borman Mario Rodrigues. CEO
Print Name and Title Print Name and Title
11/4/2024 110:44 AM EST 11/1/2024 110:30 AM EDT
Date
APPROVED AS TO
FORM &LANGUAGE
& FOR EXECUTION
lI*b/Za/
City Attorney iP2' Date
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RESOLUTION NO. 2021-31935
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY
ADMINISTRATION TO FUND THE INITIAL COSTS ASSOCIATED WITH
AUTOMATING THE PREKINDERGARTEN PILOT PROGRAM, FROM
UNUSED PROGRAM FUNDS PREVIOUSLY BUDGETED FOR FISCAL
YEAR 2022, IN AN AMOUNT NOT TO EXCEED$25,000.
WHEREAS, on December 9, 2015, the City Commission passed and adopted
Resolution No.2015-29222,authorizing the City Manager to negotiate an agreement(the
°Agreement°)with Miami-Dade County Public Schools(°M-DCPS°),for the City to provide
funding to M-DCPS for one prekindergarten classroom (°VPK°) at each of the following
schools: Biscayne Beach Elementary School and Miami Beach Fienberg-Fisher K-8 (the
°CMB VPK classrooms');and
WHEREAS, CMB and M-DCPS executed the Agreement, dated February 10,
2016; and
WHEREAS, the prekindergarten services offered at Biscayne Beach Elementary
School and Fienberg-Fisher K-8, under the terms of the Agreement, serve the City of
Miami Beach resident children from the following four targeted schools: Biscayne Beach
Elementary School, Miami Beach Fienberg-Fisher K-8, North Beach Elementary School,
and Miami Beach South Pointe Elementary School; and
WHEREAS, these services have been offered pursuant to the Registration and
Lottery Procedures for school years 2016/17, 2017/18, 2018/19,2019/20, 2020/21, and
2021/22;and
WHEREAS, at the January 15, 2020 City Commission meeting, a referral was
made to the Finance and Economic Resiliency Committee(°FERC°)to discuss the funding
of an Early Childcare Pilot Program;and
WHEREAS, at its July 17; 2020 meeting, FERC recommended to fund an Early
Childcare Pilot Program for implementation in the 2021-2022 school year,with funding in
the amount of$250,000 to be appropriated from Fiscal Year 2022 funds;and
WHEREAS, the details of FERC's recommendation for the Early Childcare Pilot
Program are outlined as follows:
1. Eligibility requirements for all Miami Beach child applicants and Miami Beach
partner childcare providers:
A. child must be 4 years old on or before September 1 of enrollment school
year; and
B. child's parent/legal guardian must be a resident of the City of Miami Beach
upon submission of application and throughout the year of Program
participation 2021-2022;
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2. Eligibility requirements for all partner childcare providers:
Early childcare center must meet Florida Statutes applicable sections to be
eligible to offer prekindergarten as a public school provider, nonpublic school
provider or faith-based provider.
A. be licensed as a childcare facility under Section402.305, Florida Statutes,
family day care home under Section 402.313, Florida Statutes, or large
family childcare facility under Section 402.313, F.S.; or
B. be licensed exempt under Section 402.3025(2),Florida Statutes(nonpublic
schools) or Section 402.316, Florida Statutes (for faith-based providers),
and
1. hold a Gold Seal Quality Care designation under Section 402.281,
Florida Statutes;
2. each agency must apply for Gold Seal with Department of Children
and Families or be accredited by an accrediting association that is
a member of:
a. National Council for Private School Accreditation
b. The Florida Association of Academic Nonpublic
Schools;
3. The requested funding for the prekindergarten stipend,in the amount of$250,000,
was contemplated to be distributed as follows: $250,000 would be available to
eligible applicants and equally apportioned among eligible children, in an amount
not to exceed$2,700 per child,for maximum hourly rate of$6.00 per hour,and up
to 2.5 hours for 180 days;and
WHEREAS,on July 29,2020,the Mayor and City Commission adopted Resolution
No.2020-31375,authorizing a Prekindergarten Pilot Program for the 2021-22 school year,
and
WHEREAS, on January 5, 2021, the City conducted a computerized lottery to
determine the order in which applicants would be screened to determine eligibility based
on residency status of the primary parent/guardian and age of the applicant child; and
WHEREAS, as of May 3, 2021, agreements have been executed with 15
Prekindergarten providers to partner with the City to expand PreK access to Miami Beach
families during the 2021-22 school year,and
WHEREAS, as of May 3,2021, 104 prekindergarten applicants have been cleared
to participate in the Program; 17 applicants have opted out or are not participating for
various reasons including their preferred school is not a partner provider,their child is not
age eligible, or their selected public school does not require a parental fee contribution;
the remaining 87 applicants have been cleared to participate with 76 having signed
confirmatory letters of participation;and the remaining 11 are still pending Prekindergarten
provider selection due to their child's wait list status at their preferred school or other
reasons;and
WHEREAS,at the March 17,2021 City Commission meeting,a referral was made
to the Finance and Economic Resiliency Committee (FERC)to discuss the extension
2
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WHEREAS,at the March 17,2021 City Commission meeting,a referral was made
to the Finance and Economic Resiliency Committee (FERC)to discuss the extension
of the funding for the Early Childcare Prekindergarten Pilot Program to the 2022-23 school
year; and,
WHEREAS, on April 30, 2021, FERC members voted unanimously to support the
extension of the City's Prekindergarten Pilot Program for the 2022-23 school year, at an
amount of$250,000,for approximately 92 Miami Beach youth,at$2,700 per child for 180
days of service,at$6.00 per hour for an additional 2.5 hours a day;and further authorizing
the appropriation of funding for the Program in Fiscal Year 2023;and
WHEREAS,on May 12,2021,the Mayor and City Commission adopted Resolution
No. 2021-31712, authorizing the extension of the Prekindergarten Pilot Program for the
2022-23 school year; and
WHEREAS,the Administration will fund,from Fiscal Year 2022,Program services
for the months of August and September 2022, in the amount of $37,260, and
approximately$179,010 of the$211,140 allocated from October 2021 through June 2022;
and,
WHEREAS, the Administration is requesting to utilize $25,000 of the remaining
$32,130, previously approved to fund the Program payments to the prekindergarten
service providers for school year 2021-2022,and budgeted in fiscal year 2022, in order to
fund the initial costs associated with the automation process of the Prekindergarten Pilot
Program, which automation will provide a more streamlined and secure application
process for families and providers,and a more efficient Program management process for
the City Administration.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the City Administration to fund the initial costs associated
with automating the Prekindergarten Pilot Program, from unused program funds
previously approved for school year 2021-2022 and budgeted in fiscal year 2022, in an
amount not to exceed $25,000.
PASSED and ADOPTED this S day of L • 2021.
ATTEST: ?-.:!. 6t 5� 'c1/4
( -2S/1 fs
=.ItlC0MIOAMiEt
._ Dan Gelber, Mayor
Rafael a Granado, City Clerk
DEC 1 3 2021
APPROVED AS TO
FORM &LANGUAGE
& FOR EXECUTION
3 LL-20,,
City Attorney Dote
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Resolutions-C7 J
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Aline T. Hudak,City Manager
DATE: December 8,2021
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA,AUTHORIZING THE CITYADMINISTRATION
TO FUND THE INITIAL COSTS ASSOCIATED WITH AUTOMATING THE
PREKINDERGARTEN PILOT PROGRAM, FROM UNUSED PROGRAM
FUNDS PREVIOUSLY BUDGETED FOR FISCAL YEAR 2022, IN AN
AMOUNT NOT TO EXCEED$25,000.
RECOMMENDATION
Administration is seeking approval to automate the application process for Miami Beach families
and Prekindergarten providers for the Prekindergarten Pilot Program for the 2022-23 school
year and each year thereafter. If approved the request would utilze unused funds in the FY22
Prekindergarten budget allocation in an amount not to exceed$25,000 in year one and$15,000
each year thereafter.
BACKGROUND/HISTORY
At the January 15, 2020 City Commission meeting, a referral was made to the Finance and
Economic Resiliency Committee (FERC) to discuss the funding of an Early Childcare
Prekindergarten Pilot Program. At its July 17,2020 meeting, FERC recommended to fund an
• Early Childcare Prekindergarten Pilot Program for implementation in the 2021-22 school year,
with funding in the amount of$250,000 to be allocated In Fiscal Year 2022. At the July 29,
2020 Commision meeting,via Resolution 2020-31375 a Prekindergarten Pilot Program for the
2021-22 school year was authorized.
The details of the FERC recommendation for the Early Childcare Prekindergarten Pilot
Program included the following:
- Eligibility requirements for all Miami Beach child applicants include child must be 4 years old
on or before September 1 of enrollment school year to enroll or have a birthday that aligns to
public school Prekindergarten enrollment;and,
- Child's parent/legal guardian must be a resident of the City of Miami Beach upon submission
of application and throughout the year of program participation;and,
- Early childcare centers must meet Florida Statutes applicable sections to be eligible to offer
Prekindergarten as a public school provider, nonpublic school provider or faith-based provider
and be licensed as a childcare facility under s.402.305, F.S, family day care home under
s.402.313, F.S., or large family childcare facility under s.402.313, F.S.; or be licensed exempt
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under applicable statutes. All providers must have a Department of Children and Families
identification number(DCF);and,
- The requested funding in the amount of $250,000 for Prekindergarten stipend will be
distributed to the provider monthly as a reimbursement in an amount not to exceed $2,700 per
child for a maximum hourly rate of $6.00 per hour up to 2.5 hours per day for 180 days of
service.
As of May 3, 2021, the Office of Organizational Development Performance Initiatives had
executed agreements with the below fifteen (15) Prekindergarten providers to partner with the
City to expand PreK access to Miami Beach families during the 2021-22 school year.
Gan Katan(Miami Hebrew)
Temple Beth Sholom innovative School
Rainbow Intergenerational Learning Center(Little Havana Activities)
Yeshiva Elementary, Inc.
Toras Emes Academy
Lehrman Community Day School
MDCPS Miami Beach South Pointe Elementary
MDCPS North Beach Elementary
Landow Yeshiva School(Lubavitch)
Vivi's Child Care
Muss Family Montessori School at Temple Emanu-El(Lev Montessori)
Miami Children's Museum Early Childhood Institute
Kinderiand 4 Kidz
Biscayne Park Elementary
Super YAcademy
Additionally,the number of applications was adjusted to 104 total applicants due to two duplicate
applications. Of the original 104 applicants, seventeen (17) have opted out or are not
participating for various reasons including their preferred school is not a partner provider, their
child is not age eligible, or their selected public school does not require a parental fee
contribution. The remaining 87 applicants had been cleared to participate with 78 having signed
confirmatory letters of participation. The remaining nine (9) are still pending PreK provider
selection due to their child's wait list status at their preferred school or other reasons.
Based on the number of eligible applicants, it is anticipated the City will utilize approximately
$179,010 of the original budget allocation during the 2021-22 school year between October
2021 -June 2022 and$37,260 for August 2022 and September 2022 totalling$216,270.
ANALYSIS
At the March 17, 2021 City Commission meeting, a referral was made to the Finance and
Economic Resiliency Committee (FERC)to discuss the extension of the funding for the Early
Childcare Prekindergarten Pilot Program to the 2022-23 school year. At the April 30, 2021
Finance and Economic Reiliency Committee meeting, members voted unanimously to support
the extension of the Citys Prekindergarten Pilot program for the 2022-23 school year at an
amount of$250,000 for approximately 92 Miami Beach youth at$2,700 per child for 180 days
of service at$6.00 per hour for an additional 2.5 hours a day. Funding for the program will be
allocated in Fiscal Year 2023 with approximately 30 days of funds available at$37,260 in Fiscal
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Year 2022 to cover service dates in August and September 2022.
At the May 12, 2021 Commission meeting, per Resolution 2021-31712, the extension of the
Early Childcare Prekindergarten Pilot Program for the 2022-23 school year was approved in an
amount not to exceed $250,000 for up to 92 Miami Beach children. As of November 3,2021,
78 Miami Beach families are participating in the program for the 2021-22 school year between
October 2021 and June 2021 with an approximate utilization of $179,010 of the $211,140
allocated for that timeframe. As such, the $32,130 remaining could be used to support the
automation of the program.
The Office of Organizational Development Performance Initiatives in collaboration with the
Procurement Department and Information Technology Department formally solicited Letters of
Interest from qualified consultants that would be able to provide database and automation
services for the City's Prekindergarten(PreK)Pilot Program.
The websolution requested is to manage the applications intake for families and providers who
want to join the City's PreKindergarten Pilot Program, as well as allow staff to manage the
application process for all stages: intake,clearance,accpetance and contracts.
The application modules will include:
-Customer facing web portal for vendors/providers
-Customer facing web portal for families
-internal web application for city staff to manager the PreK Program
Below Is a desaipion of the PreK Vendor/Provider web portal appal aton requirements QiatwID allow early childcare providers
and lambs to register in the program beginning with the creation of an individualized account
• Providers should be able to fill out an application in the portal.
• Providers should receive an emal with a oonfirmaion number atter appiicafion submittal.
• Providers should be able b sign contract with the City.
• Provides should receive an alert when thecontract is executed.
• Providers should be able b upload the completed vendor regtslration appicalion and W9.
• Once the application is malted,vendor form,and w9 complete,all three are transmitted to procurement b Issue vendor#
with email sentto provider upon clearance.
• Providers should receive a copy of the snouted confirmatory letter in their accountfar each child registered to them.
• Portal should be a platform for direct invoicing.
• Portal should allow providers to manage notlfcaton settings.
PreK Fatuities Web Portal. Online web application for residents to apply to the childcare program.
• Families should be able to create an account with individuaiined login information
• Fam1'ies should be able to fill out an application in the portal.Applicaffon should be available in Eng lsh and Spanish.
• Families should receive an email with a oontrmaton number atter application submittal.Email confirmation template should
remind thmifies to apply separately to the partner school of their choice.
• Families should receive announcements about upcoming lottery time with link to view
• Families should be able to upload doaumente.
o Need separate sections for residency documents and child age documents.
• Families should be able b see the application status.Portal should include a bar that visually shows the progress in
increments(eg,tom ments received°°documents cleared'`contract signed).
• Families should receive a noiticatton In the portal and via email and text when the documents have cleared.
• Ferrules should receive a notification in the portal and via email and tend when the contract with the provider Is ready for
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signature.
• Families should receive a copy of the muted confrmatory leiter in their account
• Portal should allow families b manage notification setings.
• Families should receive reminder notification via email or text if application is incomplete.
• Families should receive notification via email or text when documents have not been submitted by preliminary deadline.
Additionally,the automaton will allow staff b manage the program and include the following features
•
• Lottery process is required to rank all families'applicatons to ensure a fair selection.In the absence of this fund tonality,the
system should allow the applicant list to b e exportedfmported in order b run the random process on a n external
system.(List should be in CSV format)
• Family should receive lottery results through the automated system(in additon b being posted online)so that families know
their number immediately and via text,If possible.
• Families should receive email with instructons to upload documents.
• Alert City Miami Beach staff when an application Is ready for review.
• Families should receive notfication in portal and via email and textwhen document is approved.
• Create confirmatory letter to be signed with Docusign.
• Review Providers invoices.
•
SUPPORTING SURVEY DATA
Achieve K-12 Educational Excellence
49.1%of residents indicated satisfied or very satisfied for the quality of public schools on Miami
Beach
41.9% and 38.1% respectively of residents between the ages of 18-34 and 35-44 were
satisfied or very satisfied with the value they received for the city taxes paid. This percent is
lower than the overall average citywide at 44.3%and significantly lower than residents age 55-64
and 65+at 47.5%and 61.5%satisfied/very satisfied respectively.
FINANCIAL INFORMATION
$15,000 FY23
$25,000 FY22 (budgeted in FY22 as part of the Prekindergarten Pilot Program allocation of
$250,000)
Amounts)/Ac countt(s):
CONCLUSION
City administration reviewed nine applications and interviewed three applicants in response to
RFLI 2021-346-ND. Administration is recommending the selection of Webauthor.com, LLC.
to provide a PreK registration and management system for families and providers of the City of
Miami Beach's Prekindergarten Pilot Program.
Applicable Area
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Not Applicable
Is this a"Residents Right Does this Item utilize G.O.
to Know"item,pursuant to Bond Funds?
City Code Section 2-14?
No No
Strategic Connection
Prosperity-Be known for(K-12)educational excellence.
Legislative Tracking
Organizational Development Performance Initiatives
ATTACHMENTS:
Description
❑ Resolution 2020-31375
❑ LTC January 2021
❑ Resolution
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RESOLUTION NO. 202031376
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF •
THE CITY OF MIAMI BEACH, FLORIDA, 'ACCEPTING THE
RECOMMENDATION OF THE FINANCE AND ECONOMIC
• RESILIENCY COMMITTEE, AT ITS JULY 17, 2020 MEETING, TO
FUND AN EARLY CHILDCARE PILOT PROGRAM FOR MIAMI
BEACH RESIDENTS FOR THE 2021-2022 SCHOOL YEAR, IN AN
AMOUNT NOT TO EXCEED $250,000, TO BE ALLOCATED
FROM THE CiTY'S BUDGET FOR FISCAL YEAR 2022; AND
FURTHER AUTHORIZING THE CITY MANAGER AND CITY
• CLERK TO EXECUTE ANY REQUIRED AGREEMENTS AND
DOCUMENTS TO IMPLEMENT THE PROGRAM.
WHEREAS, on December 9, 2015, the City Commission passed and
adopted Resolution No. 2015-29222,authorizing the City Manager to negotiate an
agreement (the "Agreement") with Miami-Dade County Public Schools ("M-
DCPS"), for the City to provide funding to M-DCPS for one prekindergarten
classroom ("VPK") at each of the following schools: Biscayne Beach Elementary
School and Miami Beach Fienberg/Flsher K-8(the"CMB VPK classrooms"); and
WHEREAS, CMB and M-DCPS executed the Agreement, dated February
10,2016; and
WHEREAS, the prekindergarten services offered at Biscayne Elementary
School and Fienberg/Fisher K-8 Center,under the terms of the Agreement;served
the City of Miami Beach resident children from the following four targeted schools:
Biscayne Beach Elementary School, Miami Beach Fienberg/Flsher K-8, North
Beach Elementary School, and Miami Beach South Pointe Elementary School,
following the Registration and Lottery Procedures for school years 2016/17,
2017/18, and 2018/19; and
WHEREAS, on April 11, 2018, the Mayor and City Commission adopted
Resolution No. 2018-30259, approving the reduction in funding for the CMB VPK
classrooms during the 2018-2019 school year, by approving the removal the CMB
VPK class at Miami Beach Fienberg/Flsher K-8, and providing funding for fifty
percent (50%) of personnel costs for the CMB VPK class at Biscayne Beach
Elementary School, in an amount not to exceed $35,000, with M-DCPS funding
the remaining costs;and
WHEREAS, on June 26, 2018, the parties executed Amendment No. 1,
memorializing that the CMB VPK class at Biscayne Beach Elementary School
would be providing the VPK program for the four targeted Miami Beach schools;
and
•
WHEREAS,the Agreement expired on June 30,2019; and
•
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WHEREAS, the Administration and MDCPS agreed to extend the
Agreement to continue the CMB VPK program at Biscayne Beach Elementary
School for the 2019-2020 school year,with two(2)additional one-year extensions,
upon mutual agreement of the parties, with the City continuing to contribute an
amount not to exceed$35,000 per school year, and •
WHEREAS, M-DCPS agreed to fund the portion of the costs to operate the
CMB VPK classroom,which will not be funded by CMB for the 2019-2020 school
year and subsequent years; and
WHEREAS, at the January 15, 2020 City Commission meeting, a referral
was made to the Finance and Economic Resiliency Committee (°FERC°) to
discuss the funding of an Early Childcare Pilot Program; and
WHEREAS, at its July 17, 2020 meeting, FERC recommended to fund an •
Early Childcare Pilot Program for implementation in the 2021-2022 school year,
with funding in the amount of$250,000 to be allocated from Fiscal Year 2022;and
WHEREAS,the details of FERC's recommendation for the Early Childcare
Pilot Program are outlined as follows:
1. Eligibility requirements for all Miami Beach child applicants and Miami
Beach partner childcare providers:
a. Child must be 4 years old on or before September 1 of enrollment
school year to enroll;
b. Child's parent/legal guardian must be a resident of the City of
Miami Beach upon submission of application and throughout the
year of program participation 2021-2022.
2. Eligibility requirements for all partner childcare providers:
Early childcare center must meet Florida Statutes applicable sections to
be eligible to offer prekindergarten as a public school provider,nonpublic
school provider or faith-based provider.
1. Be licensed as a childcare•facility under s.402.305, F.S., family day
care home under s. 402.313, F.S., or large family childcare facility
under s.402.313, F.S.; or
2. Be licensed exempt under s.402.3025(2), F.S. (nonpublic schools)
ors. 402.316, F.S. (for faith-based providers), and
a. Hold a Gold Seals Quality Care designation under s. 402.281,
F.S.;
b. Each agency must apply for Gold Seal with Department of
Children and Families;
c. Or be accredited by an accrediting association that is a
member of
I. National Council for Private School Accreditation
Ii. The Florida Association of Academic Nonpublic
Schools
•
2
•
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3. The•requested funding In the amount of $250,000 for prekindergarten
stipend will be distributed as follows: $250,000 funds will be available to
eligible applicants and equally apportioned among eligible children In an
amount not to exceed $2,700 per child, for maximum hourly rate of$6.00
per hour, up to 2.5 hours for 180 days.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission hereby accept the recommendation of the Finance and Economic
Resiliency Committee,at its July 17,2020 meeting,to fund an early childcare pilot
program for Miami Beach residents for the 2021-2022 school year, In an amount
not to exceed $250,000, to be allocated from the City's budget for Fiscal Year
2022; and further authorize the City Manager and City Clerk to execute any
required agreements and documents to Implement the program.
• PASSED and ADOPTED this ay day of July 2020.
ATTEST:
w Dan Gelber, Mayor
•
��~
Rafael E. Granado, City Clerk •
:INCORtRATEDI
r.
•
•
•
•
APP- • 1 DASTO
1 & ' GUAGE
• 0- 2 ECUTION •
•
fi20.7x:#
� Atto,,,ey. Date
•
3
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MIAMI BEACH
OFFICE OF THE CITY MANAGER
NO. LTC # LETTER TO COMMISSION
To: Mayor Dan Gelber and Members of the City Commission
From: Raul Aguila, Interim City Manager DocuSlynnd by
L "1
J. AtviL
Date: January 5, 2021 2B3o6240F92B45D...
Subject: Prekindergarten Pilot Program Lottery Results and Next Steps
The purpose of this Letter to Commission is to update you on the status of the City of Miami
Beach's Prekindergarten(PreK)Pilot Program for Miami Beach residents for the 2021-2022
school year,approved at the July 29,2020 Commission meeting.The Prekindergarten Pilot
Program will expand hourly access to high quality PreK providers by providing up to$2,700 to
eligible Miami Beach families.
A computerized lottery was held on Tuesday,January 5,2021 to place all resident applicants
in a numerical order for stipend receipt. Results from the lottery have been posted on the
City's website including family name,confirmation number, and lottery number(Attachment
A). There are 106 Miami Beach residents who submitted applications to receive the PreK
stipend of which approximately 92 will be selected. There are currently eighteen (18)
Prekindergarten provider partners(Attachment B)who registered to join the City in its effort to
expand access to quality early childhood education.
The PreK website located at www.miamibeachfl.gov/prek provides an overview of the
program, lottery results,and provider information(Attachment C). Staff from the Office of
Organizational Development Performance Initiatives(Education)will contact family applicants
over the next several weeks in the order of selection by the computerized lottery process to
verify residency and child age until all funds are exhausted.
Additionally,the administration held several informational sessions for interested Miami Beach
families and PreK providers from September through December 2020. Miami Beach
providers were also contacted directly to inform them of this opportunity.
We will continue to support our vision of being a prosperous city with a special flavor of arts,
culture,education,and business with management objectives of being known for(K-12)
educational excellence.
If you have any questions, please feel free to contact me or Dr. Leslie Rosenfeld, Chief Learning
and Development Officer.
a ntss
D
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Attachment A
PreK Lottery Results
Lottery Number Last Name First Name Confirmation#
. 1 Kalos Devorah 66f40d65
2 Fellig Menachem c0b701a0
3 Robins Sondra 0c312bd5
4 Strauss Vanessa a377941f
5 Gheron Geraldine e275f762
6 Crocetti Nicole 3295af2e
7 Bonasera Giuseppe f6f274c4
8 Bitran Mercedes 9333c8e3
9 Johnston Julianna e476da77
10 Ustinova Aleksandra 561727cf
11 Cifuentes Danny 21d26c36
12 Jacob Rivka b0c455a1
13 Berman Elizabeth 619bafdb
14 Levin Zmira 68416ac6
15 Greenberg Alexandra 80e6400f
16 Magarinos Beatriz 477317b6
17 Gonzalez-Black Cristian 7a7413e3
18 Hoberman Roche! 687f2fb9
19 Sandhaus . Shayna 64d58e11
20 Loeb Tamar d8527407
21 Georgieva Zhasmina 3b11a4bc
22 Rodriguez de Almei !Alexis 5123f955
23 Jukel Jared 33298c79
24 Silver Rachel de76f37e
25 Sefton Natalia 254dbf0c
26 Medina Adriana 84c3c8c6
27 Victor Natallia • ' 57af027d
28 Zweig Sarah cb6a334f
29 Socias Herraiz Anna ef4ab9df
30 Mercer Olga dd36820b
31 Castillo - Emma 5044dd39•
32 Weinstein Jordan 8b107183
• 33 Schwarz Adam 3584bbbd
34 Ech chouikh Kawtar 309a8e59
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35 IAcevedo IHonoria c5ff728e 1
36 McQuillan Keith 823ca242
• 37 O'Neal Austin 3905bcc0
38 Stern Hadas 568b5000
39 mann shraga 04598f89
40 Wolnerman Daniel 5892b7a6
41 Segovia - Cesar e92a750a
42 Ernandez Heather 7ae87349
43 Putrera Yasely b964eb52
44 ZAHAV ANDRES 14bd7145
45 Krinsky Menachem d55e5ce0
46 Straz Jamie a1574286
47 Bayzman Yitta c4f45956
• 48 Bacheikov Alisa cc8af37f
49 Horowitz Bracha 22d0f167
50 Melton Sarah 8ab5f176
51 Kalos Shira 56898878
52 Damico Alyssa e649f583
53 Mallmann Marina 743a1e5f
54 Schaefer Joseph 70d1a728
•
55 Shifman Devorah bd1a5533
56 Galindo Reategui Jenifer ba99692a
57 Haris Fuentes Brigitta 66fd4fe0
58 Putnam Desiree 6e0e9a6f
59 Ferra Luis 40fe3f04
60 Plotzker Miriam a45b9731
61 Dodson Avram ecc2e966
62 Tueros Nilma a791f143
63 Heiss Bronwyn ffcc6c89
64 Zweig Elchanan 8757a131
65 mann shraga 52b33e73
66 troy mark aff0b75d
67 Duchman Roza 113db909
68 Santos Luisa e92a79cd
69 Neuhaus Rivky 9e35eeea
70 Koonin Allie 75f8b720
71 - Castano Ibet 9225ab94
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72 Marquez Veronica 515658b2
73 Mimani Anuradha d311e564
74 Levin Zmira 5dd5b9b1
75 Magazine • Joseph Oec3fec2
76 de uriarte Pedro c3c88f77
77 Newberg Jessica b319d28f
78 Ostroff Amy 4323ccc1
79 Nagler Daniel 44b8a600.
80 Hoberman Shlomo ad5f9fc2
81 Acuna Vanessa 56ac05cd
82 gheron geraldine 178c13f5
83 Elefant Hadassa ad9c2cOb
84 Waks Ester 18bcfe15
85 Jakob Tzvie Hershey 3b616644
86 Greenberg Yehoshua eee4aa40
87 Gorin Isaac a7Obe40e
88 BLANCO ARIANNA Oedb27d5
89 SHOR JESSICA f40e3c8a
90 Recinos Mildret 50aacafa
91 Lee Nancy 09c4dc74
92 Alesso Bendisch Franziska 90cdf8e7
93 Jungreis Moshe 9df3f11a .
94 Mallmann Marina e6clea67
95 Jjiggins Jay 588aOfae
96 Mok Schneider Wendy 01809f03
97 Hecht Bracha b21c1b2f
98 Weiss Howard a9180e0b
99 Rubin Leah ecb79a9a
100 Vega Christiane 6eca9a3f
• 101 Leuchter Joseph 8ee3cc26
102 Banayan Yehuda c73b4860
103 Hacker Joseph c879fdda
104 . Halberstam Menachem dlbcfa8a
105 Cojocaru Aurellu 8c23444e
106 Sommer Jill dd023a91
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Attachment B
Prekindergarten Provider Partners
Legal Name Address
Gan Katan 7055 Bonita Dr Miami Beach,FL 33141
Hebrew Academy Preschool 2400 Pine Tree Dr.Miami Beach,Florida 33140
Kid's Choice Learning Center Miami Beach • •1211/1219 Marseille Drive Miami Beach,FL
33141
Kinderland 4 Kidz 7830 Carlyle Ave Miami Beach 33141
Landow Yeshiva School • 17330 NW 7th Ave Miami Florida 33169
Lehrman Community Day School INC 727 Lehrman Drive Miami Beach,FL 33141
•M-DCPS Miami Beach South Pointe
Elementary School 1050 4th Street Miami Beach,FL 33139
M-DCPS North Beach Elementary School 4100 Prairie Avenue Miami Beach,FL 33140
Miami Children's Museum Early Childhood
Institute 980 MacArthur Causeway Miami,Florida 33132
Muss Family Montessori School at Temple 1701 Washington Avenue,Miami Beach,
Emanu-El Florida 33139
Rainbow Intergenerational Learning Center 833 6th Street Miami Beach FL 33139
Raindrop Child Care Center 1420 Washington Ave Miami Beach,Fl 33139
Super Y Academy 3905 Alton Road Miami Beach,FL 33140
Temple Beth Sholom Innovative School 4144 Chase Avenue-Miami Beach,Florida-
33140
The Shul's Child Enrichment Center 9540 Collins Avenue Surfside,FL 33154
Toras Emes Academy 1051 N.Miami Beach Blvd,North Miami Beach
FL 33140
Vivi's Child Care 759 83rd St Miami Beach,FL 33141
Yeshiva Elementary,Inc. 7902 Carlyle Ave,Miami Beach,FL,33141-
13300 Memorial Hwy,Miami FL 33161
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Attachment C
Ci of Miami Beach PreK Website
al STEMS 51151HESS YGi(YS CR i SJO+ES • e:• Q
tiamibeachflgov/prek�'" .,
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MI AM I BEACH Contract/Document Routing Form
tract o Ole
Amendment No.2 Webauthor PreK 24-25
COntradoC ...;,..1.n:;De.• nt
Webauthor.com,LLC Education and Performance Initiatives
De • entbirector "...._ cull ned by!. ACM Name.: . • •".d ey:
DR.LESLIE ROSENFELD JASON GREENE jasebt.
C•� f.nF �2118893138C446F...
_ owc041D
Document .i.: Select One
Type 1—Contract,amendment.change order or task order resulting from a procurement-issued competitive solicitation.
X Type 2—Other contract,amendment,change order or task order not resulting from a procurement-Issued competitive solicitation.
Type 3—Independent Contractor Agreement(ICA) Type 6—Tenant Agreement
Type 4—Grant agreements with the City as the recipient Type 7—Inter-governmental agency agreement
Type 5—Grant agreements with the City as the grantor Other:
B Somme &P atta me .oife.•Harrel •:eels ,- t !A
This Amendment No.2 is to extend the current agreement with WEBAUTHOR.COM LLC for the 2024-2025 and 2025-2026
school year.On February 16,2022,the City executed a Contract with WEBAUTHOR.COM LLC,to configure a web portal
specifically for the City of Miami Beach that will contain the appropriate FLEX modules in order to meet the specification
outline for the PreK Registration and Management System for Families and Providers.WEBAUTHOR.COM LLC agreed to
provide access to the Portal to an unlimited number of users through the duration of the Term of the Agreement.The City of
Miami Beach PreK Scholarship Program has expanded and requires additional automation,as specified in Exhibit 1 of
Amendment No.1,that was executed on August 28,2023,not originally covered by the Contract executed on February 16,
2022.Reso 2021-31935 authorizes the City to fund the costs associated with the PreK program.
Renewal•: •. TOtal T.e ° .:tii- +. -' �°Itgillall
October 1,2023 for 1 year
Fundic.informat
Grant Funded: I I Yes I X No I I State I I Federal I I Other:1
Cost&FiZA.in:Source
Dy
r rr ' • -.1 .=11.==5B1
1 $24,000 011-0332-000349-12-400-582-00-00-00-
Yes X No
2 Yes No
1.For contracts longer than five years,contact the Procurement Department. 2.Attach any supporting explanation needed.
3.Budget approval indicates approval for current fiscal year only.Future years are subject to City Commission approval of
annual adopted operating budget
City Commission X Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date:
Approved: 2021-31935,2020-31375 C7J 12/8/21
If no,explain why CC approval is not required:
Legal Form Approved: X Yes No If no,explain below why form approval is not necessary:
Com:n ncee' lova .ace; ."51
Procurement NA Grants: NA
Budget:Tameka Otto- p—OOCi51pnetl by:
Information Technology: NA
Stewart �DnitLtt. 1P1f Sithihnef
Risk Management: \.-1146084A010EE1463... Fleet&Facilities: NA
Human Resources: NA Other: