LTC 533- 2024 Procurement ReportsDocusign Envelope ID: C85FCC7F-A91F-4EF1-9823-8A34CEE608AE
MIAMI, BEACH
OFFICE OF THE CITY MANAGER
L TC# LETTER TO COMMISSION
TO: Honorable Mayor Steven Meiner and Members of the City Commission
0 •()A�C\?21 -· FROM: Eric Carpenter, City Manager {/«.G \...,Wfvv{A
DATE: December 4, 2024
SUBJECT: Procurement Reports
As has been previously requested by the City Commission or as required by City regulations, the
Procurement Department transmits monthly, via L TC, the following informational reports:
•city contracts expiring within the next 180 days;•open market purchases exceeding $50,000 during the preceding month;•projects awarded pursuant to job order contracts (JOC);•purchases of playground and related equipment pursuant to Resolution 2019-30777;•emergency purchases approved by the City Manager during the preceding month; and•unauthorized purchase exceeding the City Manager's authority reported during the precedingmonth.•Cyber security purchases pursuant to Resolution 2023-32733
1.CITY CONTRACTS WITH RENEWALS OR EXTENSIONS EXPIRING IN THE NEXT 180 DAYS
(See Attachment A). Pursuant to Resolution No. 2001-24332, the contracts listed in Attachment A-1 have not been renewed or replaced and will expire within the next 180 days. Contracts alreadyrenewed within 180 days can be found on the City's website athttps://apps.miamibeachfl.gov/ContractAwards/. The contracts listed in Attachment A-2 are on amonth-to-month term.
2.OPEN MARKET PURCHASES EXCEEDING $50,000. Open market purchases are thosepurchases that are less than the amount established for formal bids. Section 2-395(4) of the CityCode requires that open market purchases over $50,000, up to the bid threshold amount, be reportedto the City Commission on a monthly basis. Below is a list of purchase orders for open marketpurchases for the preceding month.
Purchase Department Description Total Date Vendor Order No. I I 20250267 Facilities and Fleet Boat Maintenance $70,000.00 10/4/2024 Apex Marine, LLC Management and Repair Services 20250428 Facilities and Fleet Vehicle Collision $75,000.00 10/14/2024 Advanced Body & ManaQement Repairs Services Frame, Inc. 20250704 Public Works Purchase of Bulk $54,000.00 10/29/2024 3D Ready Mix, Cement LLC
533-2024
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3.PROJECTS AWARDED PURSUANT TO JOB ORDER CONTRACTING {JOC)PROGRAM.The
Mayor and City Commission has awarded 1TB 2019-257-KB for JOC services for electrical and roofing
projects and 1TB 2023-096-KB JOC services for vertical,horizontal,and seawall construction
projects.Below is a list of projects awarded pursuant to both JOC contracts for construction services
for the preceding month.
Project Title Department JOC No.Vendor Estimated Value
South of 5 Transportation 24-367-01 Harbour Original Contract
Neighborhood Traffic &Mobility Construction,Amount
Calming,Temporary Inc.$179,411.92SpeedCushionsSupplementalNo.1
$40,813.44
Revised Contract
Amount
$220,225.36
Middle Beach Police 24-320-02 South Florida Contract Amount
Beachwalk 46"through Electrical $1,389,366.14
63°Street Consultant,Inc.
Replacement of Existing Facilities and 21-332-01 Lee Original Contract
Fire Alarm &Fire Fleet Construction Amount
Sprinkler Systems 16 Management Group,Inc.$1,445,013.84
Street Parking Garage Supplemental No.1
$12,106.17
Supplemental No.2
$20,192.58
Revised Contract
Amount
$1,477,312.59
4.PURCHASES FOR PARKS AND PLAYGROUND EQUIPMENT.Resolution No.2019-30777
authorizes the City Manager,through standardization and waiver of competitive bidding
requirements,to create a pool of preapproved manufacturers for all future purchases of playground
equipment (aquatic and non-aquatic),park benches and outdoor furniture,outdoor fitness equipment,
shade structures,recreational surfaces (safety surfaces,artificial turf,and hardcourt surfaces),and
lighting systems for all city parks facilities.Additionally,the Resolution also authorizes the City
Manager to add any other manufacturers within the approved categories necessary to expedite the
completion of parks and playground facilities.Below is a list of approved purchases and
manufacturers added for the preceding month.
@ el ¢
Purchase
Order No.
20250915
Description
Belle Island Dog Park Artificial Turf Installation
Vendor
Turf Guys Miami,LLC
Value
$112,189.34
Manufacturers/Suppliers/Brands Added
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5.EMERGENCY PURCHASES.Section 2-396 of the City Code authorizes the City Manager to
approve emergency purchases and requires that emergency purchases exceeding the formal bid
threshold amount established in Section 2-366 be reported to the City Commission at its meeting
following the emergency.The emergency purchase request process outlined in the Code allows
the City to respond expeditiously to unexpected needs.Below is a list of emergency purchases
approved for the preceding month.
Emergency Purchases
Nothin to Re art.
6.UNAUTHORIZED PURCHASES.Section 2-393(a)of the City Code prohibits the purchase of
goods or services that are not in compliance with the requirements of the Procurement Code.Below
is a list of unauthorized purchases exceeding the City Manager's authority for the preceding month.
Unauthorized Purchases
Nothing to Report.
7.CYBER SECURITY WAIVER PURCHASES Resolution No.2023-32733 exempts from the
competitive bid requirements the purchase of cybersecurity-related goods and services needed to
maintain critical IT infrastructure.The Resolution aims to safeguard the confidential and exempt
status of the city's cybersecurity systems and assets,as permitted by Florida law.The Resolution
requires that all purchases made pursuant to the Resolution be reported to the City Commission.
Below is a list of purchases for the preceding month.
Cyber Security Waiver Purchases
Purchase ..Order No.Description Vendor Value
EC For:Kristy Bada
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ATTACHMENT A-1
CONTRACTS EXPIRING IN THE NEXT 180 DAYS
EXPIRATION RENEWALPERIODCONTRACT#CONTRACTDESCRIPTION VENDOR DATE OPTION(S)
LEFT
DECEMBER 2024 21-320-01 FITNESS PROGRAMMING AT LUMMUS PARK ELEVATION CORPORATE HEALTH,LLC 12/7/24 3
18-024-01 COLLECTION/DISPOSAL RESIDENTIAL SOLID WASTE CONNECTIONS OF FLORIDA,12/31/24 2WASTE,BULK.INC
JANUARY2025 17-163-03 UNDERWRITING SERVICES LOOP CAPITAL MARKETS LLC 1/16/25 3
17-163-09 UNDERWRITING SERVICES STIFEL,NICOLAUS &COMPANY INC 1/16/25 3
17-163-12 UNDERWRITING SERVICES PNC CAPITAL MARKETS LLC 1/16/25 3
FEBRUARY 2025 22-094-03 MAINTENANCE/STREET LIGHTING ON ALL AUM CONSTRUCTION,INC.2/8/25 2
ROADS CMB LIMIT
22-397-02 PURCHASE &DELIVERY OF SPECIALTY CONTENDER BOATS,INC.2/12/25 3
VEHICLES
19-109-01 TRAFFIC ENGINEERING CONSULTING SERVICES THE CORRADINO GROUP,INC.3/3/25
MARCH 2025 22-397-05 PURCHASE &DELIVERY OF SPECIALTY SIROCCO MARINE LLC 3/5/25 3
VEHICLES
17-293-02 EMERGENCY SHELTER BEDS/SERVE CAMILLUS HOUSE,INC.3/8/25
HOMELESS POPULATION
22-053-01 PREQUAL POOL CONTRACTORS HOME FIKON,CORP 3/8/25 2
PROGRAM
22-053-02 PREQUAL POOL CONTRACTORS HOME THE BANNERMAN GROUP,INC 3/8/25 2
PROGRAM
22-053-03 PREQUAL POOL CONTRACTORS HOME BRUNT &COMPANY INC.3/8/25 2
PROGRAM
22-053-05 PREQUAL POOL CONTRACTORS HOME PERSONS SERVICES CORP.3/8/25 2
PROGRAM
22-113-02 POLICE,FIRE,&PUBLIC SAFETY GLOBAL TRADING INC.3/8/25
UNIIFORMS/ACCESSORIES
22-113-03 POLICE,FIRE,&PUBLIC SAFETY MUNICIPAL EMERGENCY SERVICES,3/8/25
UNIIFORMS/ACCESSORIES INC.
22-113-04 POLICE,FIRE,&PUBLIC SAFETY SOFLO.PROMO CO 3/8/25
UNIIFORMS/ACCESSORIES
22-113-05 POLICE,FIRE,&PUBLIC SAFETY UNIFORMS OF MIAMI SHORES,LLC 3/8/25 2
UNIIFORMS/ACCESSORIES
22-163-02 PREQUALIFICATION POOL OF AGGREGATE AUSTIN TUPLER TRUCKING INC.3/8/25 2
TOPSOIL &SAND
22-163-03 PREQUALIFICATION POOL OF AGGREGATE J&Y GROUP ENTERPRISES LLC 3/8/25
TOPSOIL &SAND
22-163-06 PREQUALIFICATION POOL OF AGGREGATE CONCRETE WORKS &PAVING INC 3/8/25
TOPSOIL &SAND
22-397-03 PURCHASE &DELIVERY OF SPECIALTY FOUR MILE ROAD LLC 3/8/25
VEHICLES
17-293-01 EMERGENCY SHELTER BEDS/SERVE THE SALVATION ARMY 3/20/25
HOMELESS POPULATION
20-007-01 SECURITY OFFICER SERVICES FPI SECURITY SERVICES,INC.3/31/25
20-007-02 SECURITY OFFICER SERVICES SECURITY ALLIANCE,LLC 3/31/25
APRIL 2025 22-161-02 PREQUALIFIED POOL FOR POUR-IN-PLACE LEADEX CORPORATION 4/5/25 2
SERVICES
22-162-01 BONDED AGGREGATE SERVICES AUSTIN TUPLER TRUCKING INC.4/5/25 2
22-162-02 BONDED AGGREGATE SERVICES CHIN DIESEL,INC.4/5/25 2
21-032-01 ELECTRIC MOTOR REWIND PUMP REPAIRS &DONERITE PUMPS INC 4/28/25
MAINTENANCE
APRIL 2025 21-032-03 ELECTRIC MOTOR REWIND PUMP REPAIRS &CONDO ELECTRIC MOTOR REPAIR 4/28/25
MAINTENANCE CORP.
21-032-04 ELECTRIC MOTOR REWIND PUMP REPAIRS &TAW MIAMI SERVICE CENTER,INC.4/28/25
MAINTENANCE
22-048-01 OPERATION OF SNACK MACHINES BETTOLI TRADING,CORP.4/30/25
1 (A}Contract Automatically Renews for a 12 month period
unless cancelled bythe City Party with a 90 day notice.1 of2 11/22/2024
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ATTACHMENT A-1
CONTRACTS EXPIRING IN THE NEXT 180 DAYS
PERIOD CONTRACT#CONTRACT DESCRIPTION VENDOR
r 14-154-01 TURNKEY TROLLEY OPER &MAINT SERVICES LIMOUSINES OF SOUTH FLORIDA,INC.
b»z0 20-319-01 LINCOLN ROAD MALL DIRECTORIES CLEAR CHANNEL OUTDOOR HOLDINGS INC.zg 13-178 COMMERCIAL &RESIDENTIAL WASTE COLLECTION &WASTE CONNECTIONS OF FLORIDA,INC.&r DISPOSAL WASTE MANAGEMENT INC.OF FLORIDAb»z 17-070-02 JANITORIAL SERVICES SFM SERVICES,INC.05
1 {A)Contract Automatically Renews for a12month period
unless cancelled bythe City Partywith a 90 day notice.2 of 2 11/22/2024