Resolution 2024-33411RESOLUTION NO. 2024-33411
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER AND CITY CLERK TO EXECUTE AMENDMENT NO. 3 TO THE
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH, FLORIDA AND WANNEMACHER JENSEN ARCHITECTS, INC., FOR
ADDITIONAL ARCHITECTURAL AND ENGINEERING SERVICES REQUIRED
TO REDESIGN AND RELOCATE THE PROPOSED FIRE STATION NO. 1 TO
FLAMINGO PARK, ON ALTON ROAD BETWEEN 11TH AND 12TH STREETS,
WEST OF THE FOOTBALL FIELD AND TRACK, IN ACCORDANCE WITH
RESOLUTION NO. 2024-33345, FOR A NOT -TO -EXCEED AMOUNT OF
$2,611,752.34, UTILIZING PREVIOUSLY APPROPRIATED PROJECT
FUNDING.
WHEREAS, on October 24, 2019, a Professional Services Agreement was executed with
Wannemacher Jensen Architects, Inc. (WJA), pursuant to the Request for Qualifications (`RFO")
No. 2019-208-ND for Architectural and Engineering Design Services, for the new Fire Station 1
facility (Fire Station), to be located at the South Shore Community Center site, 833 6th Street
(SSCC), in the Flamingo Park Neighborhood, in the amount of $999,917.00; and
WHEREAS, the new 29,369 square feet facility for the Fire Station will provide four drive-
thru apparatus bays, living spaces, offices, a kitchen, a gym, support facilities and 34 parking
spaces; and
WHEREAS, on October 26, 2022, Amendment No. 1 to the agreement with WJA, in the
amount of $571,037, was approved by the Mayor and City Commission ("City Commission'), via
Resolution 2022-32345, to include additional services related to offsite improvements, surveying
services, additional services as required for Historic Preservation Board ("HPB") approval and
coordination with the franchise utilities; and
WHEREAS, on March 27, 2023, the City Commission adopted Resolution No. 2023-32520
approving Amendment No. 2 to the Agreement with WJA for additional architectural design,
structural engineering, lighting design and mapping services required to integrate the Apollo Mural
into the east facade of the Fire Station, in the amount of $93,669; and
WHEREAS, on February 21, 2024, the City Commission adopted Resolution No. 2024-32927,
item C7 W, directing the City Administration to study the possible relocation of the new Fire Station
project to a City -owned site located at the western boundary of Flamingo Park at Alton Road
between 11th and 12th Streets (Flamingo Park Site); and
WHEREAS, the Flamingo Park Site analysis showed that in order to accommodate the new
Fire Station, the existing running track will need to be shifted eastward approximately 15', and
additionally, the approximately 1700 SF restroom and locker building currently located west of the
track, the approximately 800 SF field house located east of the track, and the scoreboard will
have to be demolished and reconstructed; and
WHEREAS, on June 26, 2024, the City Commission adopted Resolution No. 2024-33157,
authorizing the Administration to proceed with the relocation of the Fire Station to the new
proposed Flamingo Park Site, if a countywide referendum is approved by a majority of Miami-
Dade County voters and more specifically, a majority of the City of Miami Beach's voters in the
aggregate; and
WHEREAS, on August 20, 2024, a countywide referendum was held to approve the
construction of a new Fire Station at the Flamingo Park Site, and an overwhelming majority of
Miami -Dade County voters voted in favor of the measure, with 75.71 % voting in favor and 24,29%
opposed;and
WHEREAS, the results of the referendum for Miami Beach precincts indicated strong support
from City residents, with every Miami Beach precinct voting in favor of the new location; and
WHEREAS, on September 11, 2024, the City Commission adopted Resolution No. 2024-
33259, directing the Administration to collaborate with the design consultant to explore
modifications to the concept plans that could prevent shifting the running track and field, provided
these changes did not significantly affect cost or duration of the Fire Station construction; and
WHEREAS, on October 30, 2024, a schematic layout for placing the Fire Station at Flamingo
Park was presented to the City Commission indicating that the design used at the SSCC site
would not fit in Flamingo Park, west of the track without impacting the track and field and that a
redesign of the facility is required to accommodate the facility at this location; and
WHEREAS, on October 30, 2024, the City Commission adopted Resolution No. 2024-33345,
establishing policy that the Fire Station construction at the Flamingo Park Site shall not result in
the relocation of any portion of the running track and field, or extended interruption of its use; and
WHEREAS, at the October 30, 2024 meeting, the City Commission also directed the
Administration to issue a directive to WJA to implement such modifications to the construction
drawings for the Fire Station, as necessary to ensure the running track and field will remain where
currently located; and,
WHEREAS, at the October 30, 2024 meeting, the City Commission further directed the
Administration to prepare the necessary amendment to the professional services agreement
between the City and WJA to incorporate the additional design services; and
WHEREAS, WJA has submitted a negotiated proposal for the additional Architectural &
Engineering services which includes design, permitting, bidding and construction administration
services associated with the redesign and relocation of the Fire Station to the Flamingo Park Site,
in the amount of $2,950,042, inclusive of an allowance of $437,559 for the design of the 911 call
center, if so directed to proceed with its inclusion as part of the Fire Station design; and
WHEREAS, this Amendment also includes a credit in the amount of $338,289.66 for work not
performed under the original scope of work; and
WHEREAS, Amendment No. 3 results in a net increase to the contract of $2,611,752.34 for
the additional services and in consideration of the unused funds in the current contract; and
WHEREAS, the negotiated proposal submitted by the Consultant was reviewed and
analyzed by City staff and was found to be fair and reasonable; and
WHEREAS, this Amendment No. 3 will revise the total contract amount to $4,276,375.34; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission
of the City Of Miami Beach, Florida, approve and authorize the City Manager and City Clerk to
execute Amendment No. 3 to the Professional Services Agreement between the City Of Miami
Beach, Florida And Wannemacher Jensen Architects, Inc., for additional Architectural and
Engineering Services required to redesign and relocate the proposed Fire Station No. 1 to
Flamingo Park, on Alton Road between 11 th and 12th Streets, west of the Football Field and
Track, in accordance with Resolution No. 2024-33345, for a Not -To -Exceed amount of
$2,611,752.34, utilizing previously appropriated project funding.
PASSED and ADOPTED this It day of beci lyp, 2024,
ATTEST: A—/Sot—e�
van Meaner, Mayor
DEC 17 2024
Rafael E. Grenade, City Clerk
Sponsored by Commissioner Alex J. Fernandez
Sponsored by Commissioner Tanya K. Bhaft
APPROVED AS TO
FORM & LANGUAGE
& F X CUTION
IzI,
City orney 'r H Date
Resolutions - C7 A
MIAMIBEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Eric Carpenter, City Manager
DATE: December 11, 2024
TITLE. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER AND CITY CLERK TO EXECUTE AMENDMENT NO. 3 TO THE
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH, FLORIDA AND WANNEMACHER JENSEN ARCHITECTS, INC., FOR
ADDITIONAL ARCHITECTURAL AND ENGINEERING SERVICES REQUIRED TO
REDESIGN AND RELOCATE THE PROPOSED FIRE STATION NO. 1 TO
FLAMINGO PARK, ON ALTON ROAD BETWEEN 11TH AND 12TH STREETS,
WEST OF THE FOOTBALL FIELD AND TRACK, IN ACCORDANCE WITH
RESOLUTION NO. 2024-33345, FOR A NOT -TO -EXCEED AMOUNT OF
$2,611,752.34; UTILIZING PREVIOUSLY APPROPRIATED PROJECT FUNDING.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission (City Commission) adopt
the Resolution.
On July 31, 2019, pursuant to Request for Qualifications (RFQ) No. 2019-208-ND, the City
Commission adopted Resolution No. 2019-30913 approving and authorizing the Mayor and City
Clerk to execute an Agreement with Wannemacher Jensen Architects, Inc. (WJA), for
Architectural and Engineering Design Services, for the new Fire Station No.1 facility (Fire Station)
to be located at the South Shore Community Center, 833 6th Street (SSCC), in the Flamingo Park
Neighborhood, in the amount of $999,917.00.
The project includes a new facility with four drive-thru apparatus bays, living spaces, offices, a
kitchen, a gym, support facilities and 34 parking spaces. Construction for the new Fire Station
No.1 required the demolition of the existing SSCC which currently houses the Rainbow
Intergenerational Learning Center (Daycare). Relocation of the Daycare to a temporary location
in Flamingo Park was identified to prevent loss of the community services due to the building
demolition.
On October 26, 2022, Amendment No. 1 to the agreement with WJA, in the amount of $571,037,
was approved by the City Commission, via Resolution No. 2022-32345, to include additional
professional services related to otfsite improvements, surveying services, additional services as
required for the Historic Preservation Board (HPB) approval and coordination with the franchise
utilities.
On March 27, 2023, the City Commission adopted Resolution No. 2023-32520 approving
Amendment No. 2 to the Agreement with WJA for additional architectural design, structural
engineering, lighting design and mapping services required to integrate the Apollo Mural into the
east facade of the Fire Station, in the amount of $93,669.
Page 133 of 1452
In April 2023, WJA submitted the 90% Construction Documents for the Fire Station. The
construction documents were submitted for review by all agencies having jurisdiction to obtain
required permits for construction.
On September 13, 2023, the City Commission adopted Resolution No. 2023-32775, authorizing
the Mayor and City Clerk to execute Amendment No. 2 to the Agreement with the Construction
Manager at Risk (CMR), Kaufman Lynn, for the Guaranteed Maximum Price (GMP) for the
construction of the Fire Station, the temporary Daycare and the infrastructure for the future
installation of the Apollo Mural. Upon approval of the required permits, and the relocation of the
Daycare from the SSCC, construction was scheduled to begin and would be substantially
complete in November 2025,
At the December 13, 2023, meeting of the City Commission, item C7 R, which proposed stopping
the demolition of the SSCC, was presented and discussed. The City Commission deferred the
item and discussion to the next meeting on January 31, 2024, to afford Commissioner Rosen
Gonzalez the opportunity to identify alternative locations for the Fire Station.
On January 31, 2024, the City Commission adopted Resolution No. 2024-32903, directing the
Administration to pursue two parallel paths for the Fire Station: (1) continue to execute the Fire
Station Project at the SSCC site and (2) continue to explore alternative sites for the Fire Station
Project.
On February 21, 2024 the City Commission adopted Resolution No. 2024-32927, item C7 W,
directing the City Administration to study the possible relocation of the new Fire Station project to
a City -owned site located at the western boundary of Flamingo Park at Alton Road between 11th
and 12th Streets (Flamingo Park Site), taking into account response times, portability of state
grant, time and cost impacts of moving the project to the Flamingo Park Site and community input:
and further, directing the administration to determine the requirements for a countywide voter
referendum pursuant to Article 7 of the Miami -Dade County Charter in August 2024, should the
City Commission wish to relocate the Fire Station to the Flamingo Park Site.
Also, during the February 21, 2024 City Commission meeting, the City Commission adopted
Resolution No. 2024-32928, as amended from Rem C7 X, pausing the SSCC's demolition pending
the Administration's thorough analysis and recommendations on the options and viability of
alternate sites, to be presented during the City Commission meeting on May 15, 2024, and further,
confirming consensus and approval of the Flamingo Park Site from the Flamingo Park
Neighborhood Association.
On March 13, 2024, the City Commission heard item C7 T which proposed suspension of any
expenditures towards the Fire Station project, until the City Commission receives and evaluates
recommendations on the options and viability of other suitable locations for the Fire Station.
During the discussions, the Commission authorized $60,000 to be spent for professional services
and the services of the CMR, for the evaluation of alternate sites.
WJA assisted the City with the analysis and renderings for the Flamingo Park Site, as well as
feasibility analysis and development of schematic drawings for various sites included for
consideration. These services were provided at a cost of $35,796.
The Flamingo Park Site analysis showed that in order to accommodate the new Fire Station, the
existing running track will need to be shifted eastward approximately 15 feet. Additionally, the
approximately 1700 SF restroom and locker building currently located west of the track, the
approximately 800 SF field house located east of the track, and the scoreboard will have to be
demolished and reconstructed.
Page 134 of 1452
On June 26, 2024, the City Commission adopted Resolution No. 2024-33157, authorizing the
Administration to proceed with the relocation of the Fire Station to the new proposed Flamingo
Park Site,. if a countywide referendum is approved by a majority of Miami -Dade County voters and
more specifically, a majority of the City of Miami Beach's voters in the aggregate.
On August 20, 2024, and at the request of the City Commission, a countywide referendum was
held to approve the construction of a new Fire Station at the Flamingo Park Site. An overwhelming
majority of Miami -Dade County voters voted in favor of the measure. with 7571 % voting in favor
and 24.29% opposed. The results for Miami Beach precincts indicated strong support from City
residents, with every Miami Beach precinct voting in favor of the new location_
ANALYSIS
On September 11, 2024, the City Commission adopted Resolution No. 2024-33259, directing the
Administration to collaborate with the design consultant to explore modifications to the concept
plans that could prevent shifting the running track and field, provided these changes did not
significantly affect cost or duration of the Fire Station construction.
On October 30, 2024, a schematic layout for placing the Fire Station at Flamingo Park was
presented. The analysis of the site by the consultant indicated that the design used at the SSCC
site would not fit in Flamingo Park, west of the track without impacting the track and field. A
redesign of the facility is required to accommodate the facility at this location. During the meeting,
the City Commission adopted Resolution No. 2024-33345, establishing policy that the Fire Station
construction at the Flamingo Park Site shall not result in the relocation of any portion of the running
track and field, or extended interruption of its use. The City Commission also directed the
Administration to issue a directive to WJA to implement such modifications to the construction
drawings for the Fire Station, as necessary to ensure the running track and field will remain where
currently located. Finally, the City Commission directed the Administration to prepare the
necessary amendment to the professional services agreement between the City and WJA to
incorporate the additional design services.
WJA has submitted a negotiated proposal for the additional Architectural & Engineering services
which includes design, permitting, bidding and construction administration services required for
the redesign of the Fire Station, associated with the relocation of the facility to the Flamingo Park
Site, in the amount of $2,950,042, This fee includes an allowance of 5437559 for the design of
the 911 call center, if directed to proceed as part of the Fire Station design. Consideration of
including a 911 Call Dispatch Center at the Fire Station was included in the WJA contract at
inception. Upon receipt of the cost estimate during the schematic phase, the 911 Call Dispatch
Center was removed from the fire station project. The call center is currently located at the Police
Department headquarters but is divided based on limited space available there. The
Administration is exploring the possibility of placing the 911 Call Dispatch Center within the new
Fire Station.
This Amendment No. 3 includes the additional services for the redesign of the Fire Station at the
new Flamingo Park Site in the amount of $2,950,042 and in consideration of unused funds in the
amount of $338,289,66 for work not performed under the original scope of work, will increase the
current agreement by $2,611, 1'52. 34 (Exhibit A). The total revised contract amount is
$4,276,375,34_
City staff has reviewed the negotiated proposal for the additional design, permitting, bidding and
construction administration services and found it reasonable for the effort required from the
consultant.
FISCAL IMPACT STATEMENT
Page 135 of 1452
The total amount of the Amendment is for a not -to -exceed amount of $2,611,752.34 utilizing
previously appropriated project funding.
Does this Ordinance require a Business Impact Estimate
(FOR ORDINANCES ONLY)
If applicable, the Business Impact Estimate (BIE) was published on:
See BIE at: httpsllwww.miamibeachfl.gov/city-hall/city-clerk/meeting-not cesl
FINANCIAL INFORMATION
392-0820-069357-26-410-599-00-00-00-22119
$
1,885,589.90
304-0820-069357-26-410-599-00-00-00-22822
$
726.162.44
Total
$
2,611,752. 34
Funding for this amendment is subject to the approval of the credit amendment to the Construction
Manager at Risk Agreement with Kaufmann Lynn for the Fire Station No. 1 Project, being
presented at the City Commission meeting on December 11, 2024.
CONCLUSION
The Administration recommends that the City Commission approve the resolution.
Applicable Area
South Beach
Is this a "Residents Right to Know" item,
pursuant to City Code Section 2-17?
Yes
Is this item related to a G.O. Bond
Project?
Yes
Was this Agenda Item initially requested by a lobbyist which as defined in Code Sec 2-481
includes a principal engaged in lobbying? No
If so, specify the name of lobbylst(s) and principal(s).
Department
Capital Improvement Projects
Sponsor(s)
Commissioner Alex Fernandez
Co-sponsors)
Page 136 of 1452
Condensed Title
Execute Amendment No. 3 to the A/E for Fire Station No. 1 Project. (Fernandez) CIP
Page 137 of 1452
EXHIBIT A
AMENDMENT NO. 3
TO THE PROFESSIONAL ARCHITECTURAL
AND
ENGINEERING (A/E) SERVICES AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA
AND
WANNEMACHER JENSEN ARCHITECTS, INC.
DATED OCTOBER 24, 2019
FOR THE PROVISION OF ADDITIONAL PROFESSIONAL ARCHITECTURAL AND
ENGINEERING SERVICES FORTHE FIRE STATION NO.1 PROJECT IN THE
AMOUNT OF $2,611,752.34.
This Amendment No. 3 to the Agreement is made and entered this _ day of
, 2024, by and between the CITY OF MIAMI BEACH, a municipal corporation
existing under the laws of the State of Florida (the 'City "), having its principal offices at
1700 Convention Center Drive, Miami Beach, Florida 33139, and WANNEMACHER
JENSEN ARCHITECTS, INC., a Florida Corporation having its principal office at 132 Mirror
Lake Drive N, Unit 301, Saint Petersburg, Florida 33701 (the "Consultant")
RECITALS
WHEREAS, on October24, 2019, a Professional Services Agreement was executed with
Wannemacher Jensen Architects. Inc. (WJA), pursuant to the Request for Qualifications (RFQ)
No. 2019-208-ND for Architectural and Engineering Design Services, for the new Fire Station 1
facility (Fire Station), to be located at the South Shore Community Center site. 833 6'° Street
(SSCC), in the Flamingo Park Neighborhood, in the amount of $999,917.00, and
WHEREAS, the new 29,369 square feet facility for the Fire Station will provide four drive-
thru apparatus bays, living spaces, offices, a kitchen, a gym, support facilities and 34 parking
spaces;and
WHEREAS. on October 26, 2022, Amendment No. 1 to the agreement with WJA. in the
amount of $571,037, was approved by the Mayor and City Commission (City Commission), via
Resolution 2022-32345, to include additional services related to offsre improvements, surveying
services, additional services as required for Historic Preservation Board (HPB) approval and
coordination with the franchise utilities, and
WHEREAS, on March 27, 2023, the City Commission adopted Resolution No. 2023-32520
approving Amendment No. 2 to the Agreement with WJA for additional architectural design,
structural engineering, lighting design and mapping services required to integrate the Apollo Mural
into the east facade of the Fire Station, in the amount of $93.669; and
WHEREAS. on February 21, 2024, the City Commission adopted Resolution No. 2024-32927,
item C7 W, directing the City Administration to study the possible relocation of the new Fire Station
project to a City -owned site located at the western boundary of Flamingo Park at Alton Road
between 11 th and 12th Streets (Flamingo Park Site), and
WHEREAS, the Flamingo Park Site analysis showed that in order to accommodate the new
Fire Station, the existing running track will need to be shifted eastward approximately 15, and
additionally. the approximately 1700 SF restroom and locker building currently located west of the
track, the approximately 800 SF field house located east of the track, and the scoreboard will
have to be demolished and reconstructed; and
WHEREAS, on June 26, 2024, the City Commission adopted Resolution No. 2024-33157,
authorizing the Administration to proceed with the relocation of the Fire Station to the new
Page 138 of 1452
EXHIBI i A
proposed Flamingo Park Site. if a countywide referendum is approved by a majority of Miami -
Dade County voters and more specifically, a majority of the City of Miami Beach's voters in the
aggregate: and
WHEREAS, on August 20, 2024, a countywide referendum was held to approve the
construction of a new Fire Station at the Flamingo Park Site, and an overwhelming majority of
Miami -Dade County voters voted in favor of the measure, with 75. 71 % voting in favor and 24.29 i
opposed: and
WHEREAS, the results of the referendum for Miami Beach precincts indicated strong support
from City residents. with every Miami Beach precinct voting in favor of the new location, and
WHEREAS. on September 11, 2024, the City Commission adopted Resolution No. 2024-
33259, directing the Administration to collaborate with the design consultant to explore
modifications to the concept plans that could prevent shifting the running track and field, provided
these changes did not significantly affect cost or duration of the Fire Station construction, and
WHEREAS, on October 30, 2024, a schematic layout for placing the Fire Station at Flamingo
Park was presented to the City Commission indicating that the design used at the SSCC site
would not fit in Flamingo Park, west of the track without impacting the track and field and that a
redesign of the facility is required to accommodate the facility at this location: and
WHEREAS, on October 30, 2024, the City Commission adopted Resolution No. 2024-33345,
establishing policy that the Fire Station construction at the Flamingo Park Site shah not result in
the relocation of any portion of the running track and field, or extended interruption of its use:. and
WHEREAS, at the October 30, 2024 meeting, the City Commission also directed the
Administration to issue a directive to WJA to implement such modifications to the construction
drawings for the Fire Station, as necessary to ensure the running track and field will remain where
currently located; and,
WHEREAS, at the October 30, 2024 meeting, the City Commission further directed the
Administration to prepare the necessary amendment to the professional services agreement
between the City and WJA to incorporate the additional design services, and
WHEREAS, WJA has submitted a negotiated proposal for the additional Architectural &
Engineering services which includes design, permitting. bidding and construction administration
services associated with the redesign and relocation of the Fire Station to the Flamingo Park Site,
in the amount of $2,950,042, inclusive of an allowance of $437,559 for the design of the 911 calf
center, if so directed to proceed with its inclusion as part of the Fire Station design: and
WHEREAS, this Amendment also includes a credit in the amount of $338,289.66 for work not
performed under the original scope of work, and
WHEREAS, Amendment No. 3 results in a net increase to the contract of $2,611,752.34 for
the additional services and in consideration of the unused funds in the current contract;. and
WHEREAS. the negotiated proposal submitted by the Consultant was reviewed and
analyzed by City staff and was found to be fair and reasonable, and
WHEREAS. this Amendment No. 3 will revise the total contract amount to $4,276,375.34, and
NOW. THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms. and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
Page 139 of 1452
EXHIBIT A
t. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this
Amendment No. 3.
2. MODIFICATIONS
(a) The Agreement is amended, as provided herein and in Schedule
"A" attached hereto.
(b) In consideration for the services to be performed under this Amendment
No. 3, City shall pay Consultant the not -to -exceed amount of $2,950,042, as provided in
Schedule 3', attached hereto, which in consideration of the unused funds in the amount
of $338.289. 66. will increase the current contract by $2, 611,752.34.
3. OTHER PROVISIONS.
All other provisions of the Agreement. as amended, are unchanged and shall remain in
full force and effect.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this
Amendment No. 3.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 3 to be
executed in their names by their duly authorized officials as of the date first set forth
above
ATTEST:
Eric Carpenter, City Manager
Rafael E. Granado, City Clerk
ATTEST: CONSULTANT.
Wannemacher Jensen Architects, Inc.
Secretary
President
Print Name Print Name
Page 140 of 1452
VITA Wannemocher Jensen
Architects, Inc.
City of Miami Beach (Client)
Colette Satchel)
Senior Project Manager
Office of Capital Improvement Projects
1700 Convention Center Drive
Miami Beach, FL 33139
November 18, 2024
Ref: Additional Services Proposal for the Design, Permitting, Bidding, and Construction
Administration for the New Fire Station 1 Facility at a New Site.
Wannemacher Jensen Architects, Inc- (WA) is pleased to submit this proposal to provide Additional
Services for the new site located on Alton Road, between 11 - and 12" Street, west of the track a
New Fire Station 1 Facility. This proposal is based upon the following assumptions.
Location: Flamingo Park
Alton Road between 11` and 12`' Streets, west of the track.
Project Information, Program and Physical Characteristics:
Additional services required for the development of geotechnical engineering, surveying, SUE
services, design and construction documents, permitting, bidding and construction administration as
directed by the City Commission, for the new site located on Alton Road, between 11th and 12th
Street, west of the track. Possibly include the 911 dispatch upon direction by the City.
The City of Miami Beach aims to design and construct a new, hurricane hardened, Fire Station
Number i Facility, to serve the areas south of 15th Street, including Star Island, Hibisicus Island, Palm
Island, Terminal Island and the MacArthur Causeway up to Watson Island. The new facility will meet
the latest NFPA standards for Fire Houses and replace the outdated existing facility. Additionally, the
facility may include a new 911 Cali Center Dispatch and all necessary ancillary uses. There's a new
restroom and locker building, ROW work related to new station operation including but not limited
to slgnalization, utility connections and traffic, demolition of existing vertical structures where the
new Fire Station will be located and site preparation for the new project.
The facility will encompass approximately 30,000 square feet and will be designed to accommodate
future sea -level rise and the City's storm water management and resiliency program, including
coordination for future ROW harmonization and stormwater retention. The plan will include, at a
minimum, 28 parking spaces, 4 equipment bays (drive-in, drive -out), living spaces, offices, and all
support facilities. This also includes the design of an approximately 2,000 square foot field -house
that is to be relocated to the south east corner of the property on 11' Street across from Michigan
Ave.
WJA shall integrate building materials and methods that promote environmental quality, economic
vitality, and social benefit through the construction and operation of the built environment in
132 Mirror Lake Drive North Unit 301 /St Petersburg, FL 33701 / 727 822.5566 / www. wjarc.com / AR94244
Page 141 of 1452
Add Services for New Site for MBFSI
November 1.8, 2024
Page 2
accordance with the US Green Building Goundl LEED Standard_ The final project shall meet at a
minimum the LEED Gold rating, with higher rating levels encouraged. Additlpnally, the selected
consultant shall reference and include best design practices to address future sea level rise, the City's
storm water management program, and the City's strategy to increase resiliency through the use of
blue and green infrastructure.
Architect will use the City's E-But{der software to track, review, anti provide response to Submittals
and RPIs. Architect assumes that the City will purchase and manage the E-Buildersoftware
-
Client's Budget for Construction Cost and Delivery Method:
S24 Million Construction Budget without the 911 Cali Center including FFE. $332 Million with the 911
Call Center. Delivery Method to be Construction Manager.
Proposed Consultants:
Bliss & Nyoray, Inc.
SDM Consulting Engineers, Inc.
KEITH Engineering, Inc.
Calvin, Giordano & Associate,, 'no
CodeGreen Systems Inc,
one Diversified US
Dolphin Expediting Services
Create Building Company
All Weeds
Structural Engineering
MEPFP Engineering, AV/IT
Civil and Traffic Engineering, Boundary & Topographic
Survey, SUE, Geotechnical, Asbestos, Tree Survey.
Landscape Architecture & Irrigation
LEED Consulting
911 Call Center Design Services
Permit Expediting Services
Cost Estimating
RAR {Reasonable Assurance Repsc i} Rewrite
The Basic Services below consist of the usual and custornary 30%. 60%, 90%, and 100% Construction
Documents, PenmAting/Biddmg, and Construction Administration for architectural, structural,
mechanical, electrical, and plumbing engineering services. Services not set forth In the Scope of Basic
Services are considered Supplemental Services.
The scope of Basic Services assumes the 911 Call Center u, not included A separate fee is included if
the 911 Call Center is included In the project.
Task 1: 30% Construction Documents
Based upon a Client provided approved program of spaces we will prepare 30% Const'rucnon
Documents for review and approval. The documents will consist of items necessary to convey the
nature of the 30% design approach, including an architectural site plan, preliminary building plans
and other drawings as needed for Client review and feedback.
The Architect will:
1 Coordinate and attend a kick-off meeting to discuss and reach an understanding of the Client's
Project requirements.
2. Review the program and other information provided by the Owner, review laws, codes, and
regulations applicable to the Projem
3- Evaluate the owner provided program, schedule, budget for the Cost of Work, Project site,
and other information pertinent to the requirements of the Project
4- Coordinate and attend up to 10 progress meetingjsj.
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5. Prepare site plan, preliminary building plan, sections and elevations required to develop and
coordinate the 30% Design scope of work.
6. Update project design schedule.
7. Submit 30% Construction Documents for Owner's review and approval.
8. Review of 30% CDs by Miami Beach Historic Preservation Board or Design Review Board.
Attendance is anticipated for 3-4 meetings. Services will include preparation and
documentation required for Presentations and approval.
9. Review of 30% CDs by CIP and other departments staff (3 weeks anticipated)
1C. Provide 30% CAD Base Plans to Client.
Task 2: 60% Construction Documents
Based upon the Client's approval of the 30% Construction Documents, the Architect will prepare 60%
Construction Documents for review and approval. The 60% Construction Documents will consist of
items necessary to illustrate and describe the development of the 30% design, including building
plans, sections, elevations and diagrammatic layouts of building systems necessary to convey the
character of the project.
The Architect will:
1. Meet and coordinate systems with engineering design consultants.
2. Prepare developed plans, sections, elevations, typical construction details, and
diagrammatical layouts of building systems.
3- Coordinate and attend up to 12 progress meeting(s).
4. Outline specifications that identify the major materials and systems.
5. Update project design schedule.
6. Submit Design Development Documents for Owner's approval.
7. Review of 60% CDs by CIP and other departments staff (3 weeks anticipated)
8. Provide 60% CAD Base Plans to Client.
Task 3: 90% Construction Documents
Based upon the Client's approval of the 60% Construction Documents, the Architect will prepare 90%
Construction Documents for review and approval. The 90%Construction Documents will illustrate and
describe the further development of the approved 60% Drawings and will consist of detailed
Drawings and Specifications that describe requirements for the construction of the work.
The Architect will:
1. Meet and coordinate systems with engineering design consultants.
2. Coordinate and attend up to 8 progress meeting(s).
3. Update project design schedule.
4. Prepare a set of 90% Construction Documents including detailed design plans, detailed
building system plans, specifications identifying materials, systems and their respective
standard of quality.
5. Review of 90% CDs by CIP and other departments staff (3 weeks anticipated for each review)
6. Provide 90% Base Plans to Client.
Task 4: 100% Construction Documents
Based upon the Client's approval of the 90% Construction Documents, the Architect will prepare
100% Construction Documents for review and approval. The 100% Construction Documents will be
used for the purpose of bidding, permitting, and construction.
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The Architect will:
1. Meet and coordinate systems with engineering design consultants.
2. Coordinate and attend up to 2 progress meetini
3. Update project design schedule.
4. Prepare a .set of 100%Construction Documents including detailed design plans, detailed
building system plans, specifications identifying materials, systems and their respective
standard of quality.
5. Provide 100% CAD Base Plans to Client.
Task 5: Assistance with Permitting/Bidding
Following the Client's approval of the Permit Documents, the Architect will assist the
client/Contractor with permitting and obtaining bids from subcontractors.
The Architect will.
T. Provide Signed and Sealed document sets for the building permit.
2. Provide Signed and Sealed document sets for submittal to Miami -Dade (DERM & DERM Core).
3. Coordinate submittal of Signed and Sealed documents to FDUT.
4 Coordinate submittal of Signed and Sealed documents to DTP W & Urban forestry_
S. Upload Signed and Sealed document sets to eBuilder.
6. Modify documents as required in response to Permit Review comments from all AHIs.
7. Assist the Client/Contractor with preparation and distribution of bid documents.
8_ Respond to questions and provide clarifications and interpretations of the Construction
Documents to Client/Contractor and prospective subcontractors.
0. Provide a complete setof construction drawings including all Addenda.
10. Review and provide comments on GMP with CIP & General Contractor.
Task 6: Construction Administration
The Architect will provide construction oversight to ensure the project Is built according to the
Construction Documents_ The Architect will assist the (:ontractor when conflicts or clarifications are
needed. The Architect and Engineers will snake periodic site visits to observe construction and follow
the progress_
The Architect will:
1. Attend (1) Preconstruction Meeting
2. Review Contractor's payappiications—anincpated 18 applications.
3. Attend meetings at the, project site as reasonably required to facilitate a successful project.
a. 2 meetings per month for a total of 18 months are included.
4. Review of and respond to the contractor's submittals and shop drawings.
S. Provide telephone and email correspondence as necessary.
6. Respond to the contractor's questions and need for clarifications.
7_ Attend the Substantial Completion walk-through.
8. Attend the, Final Completion Walk -Through.
2 Review and respond to the Contractor's prepared as built drawings.
10. Review change orders.
Construction Site Visits and Meetln s for Engineering Consultants
Structural Fri — 24 Site Visits/Meetings
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MEPFP IT/AV Engineer —24 Site Visits/Meetings
SMEPFP Engineers CA services include shop drawing review, response to RFIs, response to
submittals, review of change orders, and special inspections as required by AHJ.
Task 7: Due Diligence and Public Presentations
L Community Involvement WJ will prepare and attend an anticipated 3-4 public meetings.
2. Site Due Diligence: WJ will perform a site design concept to evaluate egress, access slopes,
parking, future FEMA road raising and general parameters for a modern fire station.
3. Prepare and attend 3 Presentation to the Ready Team.
4. WJ will prepare and attend an anticipated 3 4 HPB public meetings.
5. WJ will prepare and attend an anticipated 10 HPB internal meetings.
6, WJ will prepare and attend an anticipated 3-4 Commissioner Waiver meetings.
Task 8: Civil Engineering & Transportation Engineering
Preliminary Civil Engineering Design Plans
The Preliminary Plans are for regulatory agency Development Review Committee (DRC), Site Plan
review and approval.
CONSULTANT will research existing available records for the project and prepare preliminary civil
engineering plans for the infrastructure improvements to support the processing of the site plan
layout for the Project. The preliminary civil engineering plans will be prepared In accordance with
the CLIENT and regulatory agency requirements and will include Paving, Grading and Drainage,
Water and Sewer System adjustments and services -
the preliminary engineering plan will include available existing utility information collected from
various sources (Government Agencies, Utility providers etc.). This preliminary utility information
will be relied upon by CONSULTANT in the preliminary design phase. Final design will require
additional survey and Subsurface Utility investigation to verify the preliminary Information
supplied to or obtained by CONSULTANT. CONSULTANT will utilize a topographic survey and site
plan supplied by the CLIENT, either as identified elsewhere in this agreement or from the CLIENT's
other Consultant / Surveyor, as a base for the preliminary civil plans.
Preliminary water, sanitary sewer and drainage calculations will be performed to address the
impacts of the proposed development relating to the requirements of the site plan submission.
One preliminary engineering plan will be prepared based on the supplied site plan design.
The plans will contain the location of the proposed site lighting as designed by the Client's other
Consultants. This proposal does not include the design of the site or roadway lighting system(s).
Deliverables
1. Preliminary Design Plans.
2. Preliminary Water, Sewer and Drainage Calculations as required.
3. Cost Estimate for 30%Design
Construction Documents (CD)— Final Engineering
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Paving, Grading, and Drainage Plans:
CONSULTANT will prepare on -site paving, grading, and drainage construction plans, to support the
proposed development, which meet the requirements of the jurisdictional regulatory agencies.
Calculations will be performed to address the impacts of the proposed development relating to the
requirements for permit agency submittal The stormwater management system will address
water quality treatment and water quantity storage to meet the requirements of the jurisdictional
agencies. It is anticipated that the proposed drainage system will consist of a series of catch basins,
pipes, swales, and/or dry retention areas, Exfiltration Trenches may be proposed for water quality
treatment, Typical sections and standard paying and drainage details and notes for the
construction of the paving, grading, and drainage system are included. Soils percolation tests to
satisfy regulatory agency requirements will be performed by others as required.
Consultant will prepare pavement marking and signage plans. These plans are inclusive of any
striping that is damaged to due to proposed work activities — such as establishing new driveway
aprons and connecting to existing utility lines in the road.
Exclusions. Offsite work that is not directly associated with proposed work activities Is excluded
from the proposal and would be considered additional work- For example, if the City requires
additional onstreet parking and a landscape bed is reduced to accomplish this, providing civil plans
to support the parking is considered an offsite activity, Restoring roadways because of proposed
utility trenches is considered part of the work and included in this proposal_
Pavement Marking & Signing Plans:
CONSULTANT will prepare a signing and pavement marking plan for the project that meets the
requirements of the regulatory agencies. This plan will include standard details and notes.
Water Distribution and Sanitary Sewer Plans:
CONSULTANT will prepare combined water distribution and sanitary sewer system plans to
service the proposed development, Water and sanitary sewer calculations will be performed to
address the impacts of the proposed development relating to the requirements for permit agency
submittal.
It is anticipated that all existing utility infrastructure is adequate to provide the required domestic
water, fire, and sanitary sewer services to the proposed improvements, An evaluation of the
existing infrastructure regarding capacity to service the proposed development will be made.
Design services for Public Infrastructure improvements required to serve the proposed
development will be addressed with a supplemental additional services agreement_ These
engineering services do not Include the extensinnfreplacement and/or capsizing of any water
and/or sanitary sewer mains surrounding the site. Services associated with designing and
permitting any off -site infrastructure improvements (including off site lift stations) required to
provide service to the site will be addressed as addinonaI services
ErosionControl Plans:
CONSULTANT will prepare an Erosion Control Plan for the project that meets the requirements of
the regulatory agencies and for the Contractor's use in preparing and processing the required
Stormwater Pollution Prevention Plan ISWPPP), in compliance with the "Generic Permit for
Stormwater Discharge from Large and Small Construction Activities (CGP)" through FDEP. The
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Erosion Control Plan(s) will include standard details and notes to meet the requirements of the
regulatory agencies.
Demolition Plan:
CONSULTANT will prepare Demolition Plans incorporating removal of the existing improvements in
conflict with the proposed facilities. This plan will include standard details and notes. Should
permitting be required for this work, it will need to be provided by a licensed demolition contractor.
Note: The use of explosive demolition materials and the assessment for or removal of hazardous
materials or toxic waste are not included in these services and will not be incorporated in the
Demolition Plan.
Deliverables:
1, Construction Documents (60% and Final Construction Documents) for above
referenced Plans.
Z. Specifications - For above referenced Design Elements (specifications may be included
in the plan sheets or a separate document for inclusion in the Contract Document
Specification book.)
3. Water Sewer and Drainage Calculations as required.
4. Cost Estimate for 60% Design Plans and 90%Design Plans.
Engineering Permitting
CONSULTANT will prepare and submit the permit applications for the construction of the following
improvements and process them through the following regulatory agencies:
Development Review
• Site Plan/Design Review (assumes site plan approval process to be led by CLIENT).
• City of Miami Beach- Planning and Zoning Department
• Floodplain Management.
Water and Sewer System
• Florida Department of Environmental Protection (FDEP) -Water and Sanitary Sewer.
• Miami -Dade Water and Sewer Department (MDWASD) Development Services- Water
and Sanitary Sewer.
• City of Miami Beach Public Works Department Engineering Division - Water and
Sanitary Sewer
Paving, Grading, and Drainage System:
• Florida Department of Transportation (FDOT)-Stormwater.
• Florida Department of Environmental Protection(FDEP)-Stormwater ERP.
• City of Miami Beach Public Works Department - Engineering Divicion - Roadway
and Drainage.
Pavement Markings and Signage:
• Florida Department of Transportation(FDOT)
• Miami Dade County Traffic Engineering Division.
• City of Miami Beach Public Works Department. Engineering Division - Water and
Sanitary Sewer.
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CONSULTANT will supply erosion control plans and ESP/Surface Water management permits, to
the owner and building Contractor for contractor's use in preparing the NPDES Storm Water
Pollution Prevention Plan (SWPPP} and securing the inquired NPDES Construction Activity Permit.
The contractor (as permittee) is responsible for monitoring the construction activity for
compliance with the NPDES permit and report to FDEP in accordance with the Permit.
If additional permits are required, CONSULTANT will process them and the fees for these
additional services will be submitted to CLIENT as additional services under a contract addendum if
required.
Deliverables:
Permit applications and submittal documents required for above listed regulatory agencies
for the listed project improvements.
Transportation Engineering Services
Preliminary Concept Plans:
CONSULTANT will research existing available records, existing conditions, and perform a field
review for the project to prepare preliminary median modification plans for the Project.
CONSULTANT will -eview locations of existing side streets, major driveways, and critical access
points for the corridor, The information collected during this review will be utilized to determine
proposed median opences. The concept plans will be prepared in accordance with FDOT design
standards and will include median modifications to the corridor,
CONSULTANT will utilize the topographic survey prepared for the CITY's utility undergrounding
Project,
Following the preparation of the concept plan, CONSULTANT will meet with the CITY to review
proposed median modifications. CONSULTANT will address comments from the CITY and will
submit the revised plan for the CITY's review, Following the CITY's approval, CONSULTANT will
meet with f401-Traffic. Operations and the FDOT Access Management Engineer. CONSULTANT will
address comments from FOOT.
CONSULTANT will attend coordination meetings with the CiTY to review the 30% design After
CITY's approval, CONSULTANT will attend meetings with FDOT access management and Traffic
Operations to=eceiee feedback for :approval of median modifications
Deliverables:
1. Concept Plan
Roadway Analysis and Plans
Temporary Traffic Control Plan (TTCP) Analysis:
CONSULTANT will design a safe and effective TTCP to move vehicular and pedestrem traffic dorfng
all phases of construction. The design will Include construction phasing of roadways Ingress and
egress to existing property owners and businesses, routing, signing and pavement markings,
roadway pavement, drop offs within clear zone, transit stops, and traffic monitoring sites. Positive
drainage must be maintained at all times. The design will include construction phasing of roadways
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to accommodate the construction or relocation of utilities when the contract includes Joint Project
Agreements (JPAs).
Quantities:
CONSULTANT will develop accurate quantities and the supporting documentation, including
construction days when required.
Cost Estimate:
CONSULTANT will prepare three (3) cost estimates. Estimates will be provided for 60% design, 100%
design, and final design.
Deliverables:
1- Cost Estimates, three (3) for 30%, 60%, and 90% Design Plans
Roadway Plans:
CONSULTANT will prepare roadway plans to include:
1. Traffic Control Plans
Deliverables:
1. Traffic Control Plans
Signalization Analysis and Plans Reference and Master Design File
CONSULTANT will prepare the Signalization Design file to include all necessary design elements
and all associated reference files.
Quantities:
CONSULTANT will develop accurate quantities and the supporting documentation, including
construction days when required.
Cost Estimate:
CONSULTANT will prepare three (3) cost estimates. Estimates will be provided for 60%design, 100%
design, and final design.
Deliverables:
1. Cost Estimates, three (3) for 30%, 6094, and 90% Design Plans
Signalization Plans:
CONSULTANT will prepare a set of Signal Plans in accordance with all applicable manuals, guidelines,
standards, handbooks, procedures, and current design memorandums that include the following.
1. Key Sheet
2. Tabulation of Quantities
3. General Notes
4. Plan Sheets
Deliverables
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1. Signal Plans
Task 9: Landscape Architecture and Irrigation Plan
Tree Evaluation Data Collection and Site Visit
CONSULTANT will perform a site visit and perform on -site evaluations of trees. CONSULTANT
estimates that the Arborist, accompanied by a field assistant, may be able to evaluate the two
designated areas in two
(2) full days of field work. During this evaluation, the field crew will verify all trees provided In the
tree survey, as well as identify any that may be missing from the plans, which will then be given an
appropriate "tree tag number" In the disposition plan.
Prepare an Arborist Report
• The report will Include all the items detailed below, including all necessary evaluations and
recommendations. This will include time for the ISA Certified Arborist to prepare the
contents of the report and clerical time needed to sort field collected data, prepare a site
location map, incorporate technical language developed by the arbonst, incorporate and
place photographs of the trees, and prepare and format the document accordingly_
• The Arborist report will include at a minimum'
Information and Certification Number for the ISA Certified Arborist
Statement about the Scope of Work, identifying the date of site visit, species,
and specific identifiers for each of the subject vegetation
Statement of the methodology applied to the evaluation of the existing trees
For each tree to be evaluated'.
• Provide the Diameter at Breast Height (DBH)
• Identify the canopy spread
• Evaluate the overall health of the tree
• Conduct a visual examination of the tree and generate specific
comments relative to unique qualities that are either assets or
hinderances of the tree
• Make a determination whether the recommended
disposition/action of "removal" or "relocation" is appropriate for
the subject tree
• Generate actionable recommendations and specifications regarding any
specific conditions or criteria that should he performed for that unique
tree
• Provide the necessary photographs to visually highlight observations
or qualities of the tree
• Provide general notes and recommendations that need to be observed
and adhered to either in the preservation or relocation of trees
Deliverables:
• A consolidated Arborist Report including all the above documentation in a combined PDF
format sized to 8.5"x11
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• An updated Tree Survey Plan that will include any modifications to the survey provided.
• A tree disposition schedule that will have all consolidated data from the arborist report.
The dispositions will be based solely on their tree rating and impacts to development,
which will only be assumed by the provided graphic form the Client on the building's
anticipated footprint.
Landscape Architecture Data Collection:
• Review all City codes applicable to the area proposed for development.
• Utilize the findings from the Arborist report in conjunction with the proposed building
improvements to calculate affected trees and their anticipated course of action
regarding mitigation requirements and potential off -site relocations and plantings, if
applicable.
• Provide assistance in developing any necessary code variances that may have to be
applied for.
30% Design:
Utilizing the findings from the Arborist report and drawings received from the Client.
CONSULTANT will provide the following set of drawings, which shall be considered the
30%-Level Drawings:
• Tree Disposition Plan and Schedules
• Canopy Planting Plan
• Understory Planting Plan
• Proposed Planting Palette
• Typical Planting Notes and Details
• Mitigation and Code Minimum Planting Schedules
Meetings included:
• We are anticipating that 30% Design will take approximately 3 months to complete. As
such, we are Including attendance to 1-hour, biweekly virtual meetings up to a
maximum count of 7 meetings.
• A pre -application meeting with the City Urban Forestry Department in included to
discuss the proposed disposition of any impacted trees and to ensure that all
suggested dispositions will be accepted by the City.
• An inter -departmental coordination meeting between CIP, Urban Forestry, and Parks
Department is included for any off site locations that may be designated by the City as
areas where mitigation plantings are to occur.
• Limitation on scope'. Because it is difficult to predict the location(s) that will be
identified by the City for any mitigation planting outside of the defined limit of
work of this proposal, any work associated with mitigation planting outside of
the limits defined will be performed under an Additional Services Agreement,
which will be prepared once those locations are identified by City Staff.
Historic Preservation Board/Design Review Board Meeting
• This scope of work acknowledges that the project will require approval by either the
Historic Preservation Board or the Design Review Board )not both). CONSULTANT will
provide support in the preparation of tree disposition and landscape plans materials
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needed to secure approvals from either IIPB or DRB. This scope is limited to attendance
to up to 3 virtual HPB/DRB coordination meetings and in -person attendance to up to 3
public meetings of the Board. Additional meetings to be performed under an Additional
Services Agreement.
60%-Level Plans
• Plans Preparations
• Advance drawings to 60% completion level in order to begin dry permitting with
the Urban Forestry and Building departments. All plans will be submitted to the
Client for upload to the Project Manager or City's portal, respectively. Drawings
shall include:
• Tree Disposition Plan and Schedules
• Canopy Planting Plan
• Understory Planting Plan
• Proposed Planting Palette
• Typical Planting Notes and Details
• Mitigation and Code Minimum Planting Schedules
• Irrigation 30% Plan (Irrigation head layout only)
• 60%Cost Estimate
• CONSULTANT will provide general cost estimates for the planting and irrigation
scope of work for the project.
• CONSULTANT will also review any thirdpartycosts In order to verify correct
calculations for proposed elements regarding the landscape and Irrigation scope of
work-
• 60%Technical Specifications
• CONSULTANT will begin the development of the Technical Specifications for the
planting and irrigation scope of work.
• Meetings Included:
We are anticipating that 30% Design will take approximately 3 months to
complete. As such, we are including attendance to 1-hour, biweekly virtual
meetings up to a maximum count of 7 meetings.
Permit Plans and Final Construction Documents
• Construction Documents
• 90%-Level Plans
• Advance drawings to 90% completion level in order to advance permitting
with the Urban Forestry and Building departments. All plans will be
submitted to the Client for upload to the Project Manager or City's portal,
respectively. Drawings shall include:
• Tree Disposition Plan and Schedules
• Canopy Planting Plan
Understory Planting Plan
• Proposed Planting Palette
Typical Planting Notes and Details
• Mitigation and Code Minimum Planting Schedules
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Irrigation Plan
• Irrigation Details
• Final coordination and consultation with any other professionals retained
on this project shall be finalized in order to determine proposed locations
for meter connections and backflow preventer requirements for irrigation
systems.
100% Level Plans
• Advance drawings to 100% completion level in order for the project to go
for bidding- All plans will be submitted to the Client for upload to the
Project Manager or City's portal, respectively. Drawings shall include'.
Tree Disposition Plan and Schedules
• Canopy Planting Plan
• Understory Planting Plan
• Proposed Planting Palette
• Typical Planting Notes and Details
• Mitigation and Code Minimum Planting Schedules
Irrigation Plan
• Irrigation Details
• Cost Estimate
CONSULTANI will provide general cost estimates for the planting and irrigation
scope of work for the project at both 90% and 100% levels.
,. CONSULTANT will also review any third -party costs in order to verify correct
calculations for proposed elements regarding the landscape and irrigation scope of
work.
• Technical Specifications
• CONSULTANT will finalize the development of the Technical Specifications for the
planting and irrigation scope of work.
• Meetings Included:
CONSULTANT anticipates that 30% Design will take approximately 3 months to
complete. As such, we are including attendance to 1-hour, biweekly virtual
meetings up to a maximum count of 7 meetings.
Task 10: Interior Design and Furniture Selection
Our scope of services will include interior design services for the project. We will'.
L Attend up to 2 meetings with the Clty's design team.
2. Prepare furniture plans and drawings to assist with placement & installation.
3. Perform materials research and compile selections
-
4. Provide specifications and select all room finishes, including carpet, paint, wallcovering, wall
base, plastic laminate at millwork cabinets, vinyl composition tile, furniture fabric, exterior
window blinds, etc.
5. Provide assistance with new furniture selection and furniture specifications.
6. Provide assistance with the solicitation and review of competitive bids from furniture
manufacturers.
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The interior design scope and fee assumes that the Interior finish selections and furniture
selected for the original fire station will remain.
Task 11: Photorealistic Renderings
1. WJ will provide up to 10 photoreahstic renderings.
Task 12: LEED Consulting, Management and Commissioning
CONMATANT's scope of work will be based on an understanding of the project as described
above, and on the site plan provided by the client.
For this project CONSULTANT will lead the LEED NC certification efforts for the project. Based on
the project's description and at the client's request CONSUITANT Solutions proposes to represent
the ownership and design team as the Sustainability Consultant and LEED Program % anageron
behalf of the US6BC/6BCI while pursuing a LEED Certification under Version 4 0 or 41. As part of
our scope, CONSULTANT assumes management of the entire TEED certification process from
design to final construction submittal and certification.
• Provide advice to ownership and A/E on cost efficient sustainabi Bty and ncreased
performance design strategies, included but not limited to passive design, heat gain
management, heat island effect energy conservation measures, etc.
• Offer an Integrative approach to the implementation of sustainability and performance
strategies towards the achievement of the LEED certification.
• Complete the LEED Energy Modeling & Simulation.
• Collaborate with the entire team to evaluate site use strategies and resiliency
considerations that impact both the use of the site and the LEED certification.
• Coordinate LEED efforts with all team members, complete most LEED templates, except
those required to be completed by the Engineer of Record.
• Identify credits and strategies that are most appropriate at the Site and Building that
better align with the Client's Sustainability goals.
• We will provide comprehensive LEED PM and Commissioning Design Reviews, LEED and
commissioning site visits, inspections, and testing as described in this scope
• Reviews of construction submittals.
• Work with the construction team to guide them on providing construction related
documentation and implementation of strategies, all leading towards the successful
achievement of the LEED certification.
• Collaborate with ownership, the A/E team, and solar vendors on the design and selection
of a solar renewable energy system that aligns with ownership goals, future proof the
site, and that is cost-efficient
• Prepare most LEED templates for submittal, except those requiring the designer/engineer
seal.
• Submit documentation to the LEED online platform for 6BCI review (design and final
submittals).
• Respond to GBCI reviewer comments and/or coordinate with the appropriate team member
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for response.
LEED Feasibility
CONSULTANT will provide feasibility analysis, consulting, and certification administration services
to facilitate the projects achievement of LEED certification. A detailed description of
CONSULTANT approach to LEED facilitation can be found in the Appendix. CONSULTANT project
management services shall include'.
• Appoint a project manager who will be the primary point of contact.
• Coordinate the planning, execution, and documentation of all LEED related
criteria among the Owner and project team members.
• Provide services required to complete the project in accordance with best
professional practices.
• Identify the applicability of New York City Green Building Local Laws and
regulatory processes and permits, and any potential impact to project cost and/or
scope.
• CONSUITANT will complete a review of the SD Layout package and the existing
LEED scorecard prepared by others and identify potential gaps and efficiencies
needed to be Implemented towards the achievement of the LEED Gold
certification
• Conduct an initial charette with Ownership and the Arch team to determine what
the most appropriate path for certification would be for this project.
• At this point, the project has the potential to pursue several avenues to LEED
certification CONSULTANT will assess the most rest effective path for the project
to be finally determined with the Client_
Deliverables:
CONSULTANT will deliver the following, either throughout or at the end of this process'.
• LEED feasibility scorecard, Indicating which credits will be targeted for
certification and the selected LEED version, presented based on their achlevabilay
potential.
• LEED feasibility Executive Summary memo
• LEED action Items list i narrative
• List of Items required for the project registry Uon with the USGBC
Meetings:
CONSULTANT will attend the following meetlngs during the feasibility phase'.
Introductory meeting
Feasibility LELD charette
Assumptions/Exclusions:
• Any LEED credit appeals or Credit Interpretation Rulings (( IR) will be considered
additional services.
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CON SUI TAN T's fee includes LEED facilitation services for up to the Gold
certification level. Feasibility analysis consulting, and certification services to
facilitate any higher certification target, if requested, will be considered
additional services,
LIED Certification Management
CONSULTANT will provide analysis, consulting, and certification administration services to facilitate
the project's achievement of LEED certification. CONSULTANT's project management services shall
include'.
Appoint a project manager who will be the primary point of contact -
Coordinate the planning, execution, and documentation of all TEEDrelated
criteria among the Owner and project team members.
Complete most LEED templates for submittal for LEED review and certification,
except those required to be signed by the specialty engineers (IAQp1, IAQc6,
Thermal Comfort calculations, stormwater calculations, MEP calculations,-nterior
lighting, surface reflectivity calculations).
In depth materials vetting consulting during the design phase and additional
materials tracking during construction
Provide services required to complete the project in accordance with best
Professional practices.
Deliverables:
CONSULTANT will deliver the following, either throughout or at the end of this process'.
Division 1 sustainable design requirements.
SDs-DDs CDs drawing set reviews and updated scorecard updates.
LEED action items list, issues logssite visits reports -
Access to CONSULTANTs online Project Management Platform and automations
Digital files of LEED certification award, documents, and final LEED Scorecard post
certification.
Meetings & Site Visits:
CONSULTANT will attend regular weekly virtual project meetings as requested.
LEED charrette and design/construction kickoff meetings-
. LEED-design meetings with individual trades from A/E to address specific credits-
. Attendance to regular decigmphase meetings
Attendance to Construction 0/A/Cmeetings
• Coordnation with other LEED credits Energy Model results. Additional services
recommendations may be made for points compliance.
• Should the Client require it Up to three (3) construction phase site visits.
Monthly LEED progress meetings with the construction team throughout the
construction phase.
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Assumptions/Exclusions:
Any LEED credit appeals or Credit Interpretation Rulings EIRI will be considered
additional services.
CONSULTANT's fee includes LEED facilitation services for up to the Gold
certification level, Feasibility analysis, consulting, and certification services to
facilitate any higher certification target, if requested, will be considered additional
services.
Proposed additional services are strongly recommended to achieve the desired
level of certification due to potential point limitations related to energy
performance.
Energy Modeling & Analysis— Required for LEED Certification
CONSULTANT will provide energy modeling and analysis services to facilitate highperformingMEP
system design and to support achievement of the project s energy goals and overall sustainable
objectives, including LEED certification. Energy modeling will be used as a tool to evaluate the
project's expected performance relative to local code and LEED requirements, yielding an
understanding of the design's overall utility costs, energy usage, and greenhouse gas (GHG)
emissions. Modeling will also provide analytics on the end -use systems level, enabling opportunities
for improvement to be identified and quantified.
Ultimately, the purpose of modeling is to provide the best possible understanding of expected
system performance to facilitate decision making for improvements during the design process -
Modeling also provides a preferred path to achieving LEED prerequisite compliance and energy
performance points.
Understanding that the project is currently at the end of the issuance of Construction Documents
and nearing the beginning of construction activities, CONSULTANT's energy modeling scope will
fuse together the scope to generally a baseline, comparison with proposed design, issue potential
energy conservation measures, document final design, and related Energy & Atmosphere
prerequisite and credits. Below is a description of the scope:
Integrated Design Assistance:
Following the energy targets charrette, CONSULTANT will build a simple box and/or single floor
energy model based on the early 30%design documents as well as standard simulation assumptions,
with review and input from the design team. The building system options will be incorporated into
the model parametrically to estimate energy, utility cost, and greenhouse gas emission Impacts -
Individual building system upgrades are added sequentially to the model for quality control purposes
with the result being the as -designed building. This model will help identify the major energy end
-
uses and utility costs in the building. Work at this phase includes-
• Parametric analysis of additional upgrades'. Energy efficiency measure
recommendations, which may include but are not limited to
HVAC system selection
HVAC controls including heat recovery and ventilation
Glazing area and glazing performance
Envelope performance
Lighting systems
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Lighting controls
Residential aopliance selection
Plumbing fixture and domestic hot water system selection
Energy analysis memo detailing energy end uses, current energy
performance, carbon emissions and energy efficiency measures
LEED prerequisite and energy credit point estiorate
Design Energy Model:
At CD phase, a full building energy model will be developed at this stage. Work included at this
phase includes:
Whole building energy model built based on nrrrent ronstructlon dol;umenis wrth
input from the design, construction, and ownership teams
Identification of energy end use, utility cost, and carbon emission
breakdown including potential effect of omsite renewable energy systems
Refinement of systems selection should there he in opportunity to
implement Energy Conservation Measures
Rereew and Confirm compliance with mandatory provisions of ASHRAE 90 1 2010
and 90,1-2016.
SA Envelope
6.4 Mechanical
7.4 Service Hot Water
8.a Power
9.4 Lighting
It) 4Other Equipment
Energy conServatipn measure (ECM) recommendationswhich may include but are
not limited to
Alternate lighting sy;;tern selection
HVAC contreie and integration
Fatale optimization
Heat recovery
Domestic hotwater iDHWI system integration
Analysis of ;available utility incentive programs (optional)
Energy analysis memo detailing current entrrgy performance, LEED
performance, breakdown of major energy end uses, and recommended energy
efficiency measures
Final Energy Model & Documentation:
The final energy model will be built based on the OC documents or other documents representing
the project s final MEY design. This model will reflect the project s actual opera6onar paremetec,
and equipment selections, including but not limited to lighting fixtures, domestic hot water
systems, HVAC systems, conirois, and mrnevabte energy, systems.
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The prolect's boar design will also be documented for LEED, using either the prescriptive or
performance option, based on the most advantageous path for demonstrating LEED prerequisite
compliance and potentially earning I FEE, credit points.
Work included at this phase includes:
• Updated p-oposed design energy model to reflect final set of design documents
• Updated energy model memo detailing final energy end uses and energy
performance
• Completion of LEEUv4 energy and atmosphere prerequisite and related
documentation
• Completion of LEFf7v4 energy and atmosphere credit and related documentation, if
achievable
• Response and update to energy model based on GBO review of energy
prerequisite and energy credit, if required
• Submission of utility incentive applications (optional)
LEED Fundamental Commissioning - Required
CONSULTANT will provide commissioning services to ensure the projects energy -related
systems are designed, installed, and calibrated to meet the Owner's requirements.
CONSULTANT's Commissioning services shall include'.
Design Development
• Perform activities prescribed for the CxA to satisfy LEED v4/v41 prerequisite
requirements for Fundamental Commissioning and, if selected, Enhanced
Commissioning.
• Provide services required to complete the project in accordance with best
professional practices.
sense as the Building Commissioning Authority (BCxA) on behalf of the owner to
ensure that the project intent is net for the systems to be commissioned_
• Review the Owner's Project Requirements IOPR) and the; Basis of Design (BODI as
preparem'pr;ivided by file owner and design team, inducing building envelope
performance requirements-
• Provide coca»tssion rg specifications and create sample ore functional dreckbsts
document for inclusion in the project's Construction Doalmentr,.
• Ensure and verify that sill contmtssioning activities ha-+e been irrdoded ,-n the
project specifications
-
Construction Documents
• Cenc i a the, review of the design and specification of materials,
components, assemblies and systems of all Commissioned Systems (CxS) at 50's
construction docutxtents,
• Prepare a Building Commissioning Plan (BCxP) and use it to guide the
comrno5'r nhrg process
• Provide a backcheck commissioning design review at 100ey construction
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docUrn ents
Verify that contractortiai ning obligations are clearly identified it the project
specifications.
Incorporate Systems Mat inaI 'equirement into the pao}ect specifications.
Construction Administration:
• Report all findings and recommendations directly to the owner throughout the
commissioning process.
• Attend pre construction meetings as required and necessary.
• Schedule building commissioning I of meeting with CM, general contractor,
ownership, design team and relevant subcontractors.
+ Review construction schedule as prepared by the Contractor and provide
commissioning schedule estimations and milestones.
• Assist project team and contro r, subcontractor in coordinating BAS sequence of
operations based on actual system to be installed.
• Update the Curnmissioning Plan to reflect actual submitted materials.
• Perform site visits to witness installation of building system components and
witness mockup staging and testing as defined in the specifications.
• Initiate an Issues Log to document findings in the field and track resolution And
corrective action through project completion_
• Observe, document and verify materials, components, assemblies and systems
to validate that installation meets project requirements.
• Develop Functional Test Plans (PTPs{ describing a series of customized
procedures for the commissioning of the building envelope systems.
• Perform on -site Functional Performance Tests (PT) of the budding envelope
systems to verify intended performance, for the commissioned systems As
deflnca elsewhere in this proposal.
• Complete a systemwidevalidation of the Building Automation system (BAS(.
Provide ongoing documentation of the commissnnmg process, mdnd,ng
letters., Project Communication Reports and an Issues Log to track Issues and
document resokuthrr,.
+ Confirm that contractor fulfills obligation for owner and occrpanttrantng on the
operatioc of the ccommissiered systems. in an effective mann't
• Develop anal execute alternate -season test simulations during functional testing
so as to cc f...i, that the systems perform appropriately at all nines_
• Assist and advise protect team oe develop,ng systems manual language for
optimal owner ope,abon of commissioned systems
Deliverables:
CONSULTANT will deliver the following, ether throughout or at the end of this process.
• Review of the OPR, BOD, and project design,
+ Final review of construction documents to confirm incorporation of Cx
requirements
• Cx Plan
• Construction checklists
Design review issues tog
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Issues and benefits log, to be maintained throughout the ; x process
Documentation of art findings and recommendations, provided to Owner
throughout the Cx process
LEED credit documentation_ EA Fundamental Commissioning, EA Enhanced
Cammissionmg (if selected)
-
Meetings & Site Visits:
CONSULTANT will attend regular weekly project meetings as requested. CONSULTANT will default
to attending regular project meetings by phone/videcconferencing. CONSULTANT will perform
site visits and/or work inspections as required to complete planned Cx activities, CONSUI TANT will
attend the following meetings:
Designphasemeetings
Monthly LEED progress meetings with the construction team throughout the
construction phase
Inspections during the construction phase, turnover, and occupancy phase as
required to complete planned Gx activities and day field testing events.
Assumption/Exclusions:
• CONSULTANTwill witness required testing and one retesting. Any additional
time spent on -site -tray result in additional hourly fee-
• Any additional time spent on son may result in additional hourly fee.
e All commissioning work to be performed during normal business hours {8am
6por Any after-hours work requested may result in additional hourly fee.
• The scope of systems to be commissioned is not finalized at the time of bid.
CONSULTANT to provide a final Commissioning thoposal based on MEP
design/schedules and project timeline.
tEED Enhanced Commissioning
The C.:onsuhant's Commissioning tears will provide further oversight and verification that the
building is capable of meeting owner expectations and requirements beyond the first day of
occrpancy. Enhanced Commissioning activities allow the. CxA to advocate Important specification -
defined contractor requirements such as training, testing and proper delivery of closeout
doeamenta6cn.:
E. Conduct a review of contractor submittals representing components of systems to be
commissioned.
2. Review any changes to the design during coostrtstion and incorporate these changes into the
commissioning process.
3 Confirm that contractor fulfills obligation for owner and occupant training on the operation of
the commissioned systems in an effective manner_
4. Develop and execute alternate season test simulations during functional testing so as to confirm
that the systems perform appropriately at all times.
5. Maintain changes in the Commis; oning*tan that reflect the ongoing nature of the construction
process.
6. prepare a Systems Manual that provides the owner with relevant information necessary to
operate, maintain and recommission the commissioned systems within the building.
7. Provide an ern -site. post -occupancy warranty review of system operation and re-formance, at
approximately 8-10 months after suYsstantial completion.
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Deliverables
Consultant will deliver the following, either throughout or at the end of this prone,
Reviewed C,x Plan
Construction checklists
Submittals review leg
Documentation of all findings and recommendations, provided to Owner throughout the c:x
process
LEED credit documentation: EA Enhanced Commissioning (if selected)
Meetings & Site Visits
Consultant will attend regular weekly project meetings as requested. Consultant will default to
attending regular project meetings by phone/vldeoconfeencing. Consultant wilt perform sic visits
and/or work inspec6onF as required to complete planned Cx activities. Consultant will attend the
iollowing meetings:
One (1) 10 month post occupancy visit.
Assumptions/Exclusions
All commissioning work, to be performed during normal business hours l8am 6pm). Any after-
hours work requested may result in additional hourly fee.
The scope of systems to be commissioned is not finalized at the time of bid. Consultant may
provide a refined Commissioning proposal based on MEP design/schedules and project timeline.
Task 13: Cost Estimating
A detailed cost estimate will be completed after 30%, 60%, 90%, and 100% Construction Documents.
Task 14: Permit Expediting Services
Consultant will provide permit expediting services for the Miami -Dade County/DERM permitting
process.
Task 15: Geotechnical Engineering
Geopechri Eight (8) borings to determine soil properties to support the structurai design of a
deep foundation system for the fire station and a shallow foundation for the relocated field house,
Two (2) percolation tests to determine the soil hydraulic conductivity to support the evil design of
an onsite storrewater system,
Site grading information was not available and the assumption that existing site grades will be
within 2 feet of final site grades has been made,
Based on a review of recent aerial photographs, the proposed site appears to be clear and vacant- It
is assumed that access to the site will be provided and that the site will be accessible to a truck
mounted drilling rig. If any of the above information is incorrect, please notify us so we can make
any necessary changes to this proposal_
The Subconsultant proposes to perform the following geotechnical field services:
Five (5) Standard Penetration Test (SPT) borings to a depth of 75 feet from ground surface
within the proposed 3-story fire station building;
in Two (2) Standard Penetration Test (SPT) borings to a depth of 75 feet from ground surface
near the proposed ramp location;
+ One (1) Standard Penetration Test (SP7') borings to a depth of 60 feet from ground surface
within the proposed one story building, and
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• Two (2) percolation tests in accordance; with SFWMO procedures to a depth of 15 feet
below existing grades -
The SPT borings will be performed with truckmountedmachinery using rotary drilling procedures.
Samples of the inplacematerials will be recovered with a standard split barrel driven with a 140-
pound hammer falling 30 inches (the Standard Penetration lest in accordance with AS'TM D1586).
After completion of drilling, all boreholes will be backfilled with excavated soil/rock, and the site
generally cleaned, as reyaired.
Underground utility clearance will be required prior to commencing the drilling of the borings. The
Subconsultant will contact "Sunshine One Call" Service to obtain underground public utility
clearance, If the service is not declined, the Subconsultant will conduct Ground Penetrating Radar
(GPR) to identify any private utilities in the areas of the boring locations. if private utilities are
known, the Subconsultant assumes that the locations of these utilities will be marked in the field
prior to mobNlzation.
After the completion of the field exploration, a geotechnical engineer will review the soil samples
and representative samples will be tested for physical properties such as gradation, moisture
content and organic Content, if deemed necessary- Using the results of the field exploration and
laboratory test results, the results of the percolation tests will transmitted in a report which will
specifically contain information listed below.
1. A plan of the site showing the location of the soil borings.
2. 'ogs of the exploratory herrings will be provided, which furnish the results of the SPT
sampling.
3_ identification of foundation systems which lend themselves to the site conditions and
proposed construction.
4. Recommendations for shallow foundations and allowable soil bearing capacities-
S. An estimation of total and differential settlements for the foundations systems for the
proposed strut'. lures.
6. Criteria for construction of floor systems and modulus of subgrade reaction.
J. Site preparation recommendations for the proposed construction.
8. The existence of organic soils or any other soil conditions which would indicate the need
for a structurally supported slab; and
9. Anticipation of groundwater levels and methods for handling groundwater during
construction.
The field exploration can begin one day after the Subconsultant receives authorization to proceed.
The Subconsultant will start the field exploration after underground utilities have been located and
identified, which may take 2-4 business days. The field exploration should be, completed in two
workdays. The written report of the subsurface exploration and engineering evaluation will be
available within five to seven business days following the field demobilization. We estimate that our
study will be completed within three (3) weeks from notice to proceed.
Based on our general knowledge of the subsurface conditions at the site and our understanding of
your requirements, the Subconsultant proposes to complete the field exploration and percolation
tests described herein for a lump sum fee. Fees for GPR Services are not included in the lump sum
core and will be billed at an additional cost if the service is not declined. The geotechnicai work
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proposed herein will be carried out in accordance with the Subconsultant's General Conditions
attached hereto.
Task 16: Pre -Demolition Asbestos and Lead Paint Survey
ACM Inspection
The Subconsultant asbestos survey will include:
(1) Work will be performed under the supervision and direction of a Florida -licensed
Asbestos Consultant (FL AQ
(2) The work outlined In this proposal will be carried out by a qualified subcontractor who Is
fully licensed and experienced in Pre -demolition asbestos survey.
(3) A review of available building documents to identify potential locations of Suspect
Asbestos Containing Materials (ACMs)_
(4) A visual building Inspection of accessible areas by an US Environmental Protection
Agency (EPA) Asbestos Hazard Emergency Response Act (AHERA) accredited asbestos
inspector to identify suspect ACMs.
(5) Once suspect ACMs are identified, homogeneous materials {materials which are uniform
In color, texture, construction/application date, and general appearance) will be
determined.
(6) Record material quantities, locations, and physical condition (good, fair, or poor) of
accessible suspect ACM. The indicated material quantities will be estimates based on the
field observations and should be considered preliminary in nature. These estimates
should not be used for bidding purposes and should be verified by an abatement
Contractor.
(7) Indicate whether the suspect ACM is friable (a material that when dry, may be crumbled,
puiverized or reduced to powder by hand pressure) or non -friable.
(8) Collection of bulk samples of each homogeneous suspect ACM. Record sample
information on Asbestos Bulk Sample Forms fchaimof custody sheets), which will be
signed, dated, and sent with the samples to the accredited laboratory.
(9) Analyss of the collected bulk samples at a National Voluntary Laboratory Accreditation
Program (NVLAP) accredited laboratory using Polarized Light Microscopy (PLM) for the
presence of asbestos fibers. The Subconsultant will provide PLM results to you
immediately upon receipt for discussion to determine if further analysis is required. If
PLM results indicate levels between "trace' and ift. asbestos, you will have the option
to analyze the samples further by PLM Point Count Analysis to better quantify the
asbestos content or assume the material to be asbestos containing. Materials having
point count results <1% asbestos are considered nonACM by the EPA. If you choose the
additional Point Count analysis, the Subconsuftant will address the cost via change
order, and,
(14) Unless specifically noted in the proposal, no draft report will be issued. The fee estimate
presented under this proposal Includes an electronic copy of the Pre Renovation
Asbestos Containing Material Surveyrepoit being submitted upon project completion
TireSubconsultant's lead based paint survey will include:
(1) Work will be performed under the supervision and direction of a Certified Industrial
Hygienist {CH}_
(2) A review of available documents to identify potential locations of suspect lead -based
paint (LBP),
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(3) A visual building inspection of accessible areas by a trained inspector to identify painted
surfaces.
(4) Record types of painted surfaces, quantities, locations, and physical condition (good,
fair, or poor) of accessible suspect LBP. The indicated material quantities will be
estimates based on the field observations and should be considered preliminary in
nature. These estimates should not be used for bidding purposes and should be verified
by a lead abatement contractor.
(5) Painted and/or coated surfaces which appear similar throughout In terms of color,
texture, substrate, and date of applicauor, will be treated as homogeneous material for
paint sample collection.
(6) Collection of paint samples of each homogeneous suspect LBP in accordance with
guidelines set forth In 40 CFR Part745. Record sample information on chain -of -custody
sheets, which will be signed, dated, and sent with the samples to the accredited
laboratory.
(7) Analysis of the collected paint samples at an accredited laboratory using Atomic
Absorption Spectrometry (AAS) in accordance with EPA Method 30508/7008 for
Determination of Lead Content in Paint Chip Samples_
(8) Comparison of results to HUD Standard for lead -based paint and EPA regulations- The
survey is not designed to meet the requirements of the US Department of Housing and
Urban Development; and,
(9) Preparation of a ILIP Survey Report that describes the sampling methodology, results,
conclusions, and recommendations, if necessary.
(10) Unless specifically noted in the proposal, no draft report will be Issued. The fee estimate
presented under this proposal Includes an electronic copy of the LBP Survey report being
submitted upon project completion.
Assumptions
The Sub consultant anticipates the following conditions prof to inspection of the structure and
during the completion of the building Inspection'.
(1) All areas requiring inspection will be accessible on the day(s) scheduled for the inspection.
(2) Collection of bulk samples of suspect ACMs or TRIP will be limited to those materials
readily accessible with available equipment and ladders.
(3) The survey activities will be completed on a standard work schedule of Monday through
Friday 8r00 AM to 5,00 PM (excluding hotdays) and a standard five- (5) to seven- (7)
business day laboratory analysis turnaround basis,
(4) We understand the roof Systems and exteror camponents of the buildings are included
in our asbestos survey. The Subconsultant does not repair roof sampling locations. The
Subconsultant recomrnends the Client obtain a Florida -licensed roofer to repair the
sampling locations to prevent voiding any active roof warranties if the buildings will not
be immediately demolished.
(S) The collection of bulk samples involves minor damage to materials and surfaces which
will not be repaired by the Subcon<ulteri The Subconsultant will attempt to collect the
bulk samples from discrete locations.
(6) Destructive sampling techniques (such as wall and ceiling demolition, carpet cuts to
expose underlying flooring) will be employed In limited measures in the spaces inspected.
Extensive destructive sampling methods will not be used, and exploratory demolition of
walls and/or removal of fixed items will not be conducted.
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Client information
To fanlitate our asbestos and lead based paint evaluation and provide you with the best product
possible, the Subconsultant request the fci,owing information with your authorization to proceed:
The initial date of construction of the existing structure and any dates of previous renovations, and
the type of existing construction materials used and surface finish schedule.
Exclusions
Inspection and collection of bulk samples of suspect ACMs or I.BP will be limited to the materials
readily accessible at the interior and exteriors of the buildings at the project site. Spaces concealed
by walls, callings, etc. requiring access by demolition of other destructive means will not be
investigated in order to minimize damage to building components, especially if they are occupied.
Areas or materials that cannot be accessed or require destructive investigation will be documented
in the final report if necessary. No attempt will be made to observe conditions in spaces not
generally accessible, including but not limited to crawlspaces, pipe Chases, or confined spaces.
Schedule
[he Su6consultant proposes to complete the proposed scope of services and submit the report via
electronic mail within fifteen (15) business days following written authorization to proceedThe
asbestos survey can be completed within five (5) business days of authorization to proceed
assuming access to the subject property is provided immediately upon receipt of your written
authorization to proceed. It is estimated that the survey will take one (1) business days to complete.
Task 17: Boundary and Topographic Survey
A boundary and topographic survey of the site from the west property line (Alton Road) east to Boys
& Girls Club euddiri A topographic survey should be provided is the areas of the proposed fire
station (west side) and new field house (east side). Survey to include all above ground
improvements, tress, utility features, etc., within the topographic limits. Trees over 3" diameter at
breast height (dbh) to be located and labeled with common name. Arbored tasks, such as
scientific tree idenFfication, will be handled by In-house staff. A tree table will be provided in the
survey. Existing utility locations to support proposed buildings are presently unknown. Proposed
ingm5sfegress locations are unknown. The survey will also include sections of 110h Street, 121h
Street, and Alton Road from RJW to R/W for limits of project, plus an extension of 2.5 feet at the
intersections of 12- Street and Alton Road (to the west and 100 feet to the north), I Street and
Alton Road (to the west and too feet to the southi, 11 Street and Michigan Avenue, Consre,ation
should be given to harmonization of the sue with future roadway grade adjustments.
Survey proposes to perform a Specific Purpose Survey for Boundary and Topographic information
based on the attached exhibit.
• Boundary survey for entire Flamingo Park based on the property information on the
MiamiDadeProperty Appraiser's site folio number 02-3234-0W OOS0 (blue pkus
yellow areas attached). Lands bound by Meridian Ave, 11th St, Alton Rd., 12th St,
Michigan Ave, north bailfield parking lot, then jogging to the south and east back to
Meridian Ave,
• 3D Topographic survey for the "magenta" rectangle areas at the SW comer of the park
along Alton Road, 11 and 12'- Streets. Limits to include the west ROW of Alton Road, 100
feet north and south of I I' Street and 12- Street, respectively, and easterly to the goal
line extended of the football field. Limits also include the magenta box near the
Intersection of 11 Street and Michigan Avenue on the south side of the park, north to the
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south face of the existing field house and east to the face of the community building.
Limits also to include to the south ROW of 11" Street and 25 feet down the side street
(Michigan Avenue).
Consultant will update the survey one (1) time to meet the 1 year permitting requirements.
Boundary & Topographic Survey Limits:
Surveyor will prepare a Boundary and Limited Topographic Survey of the site known as Flamingo
Park (Miami -Dade County folio number 02-3234-000-0050). Boundary analysis will include
adjoining rights of way, available plats, deeds and other documents pertaining to the property -
Underlying lot lines, ownership lines and easement lines will be shown graphically. Survey will show
the boundary lines for the entire site together with surface improvements such as buildings,
roadways, pavement, sidewalks, traffic striping, walls, fences, surface utilities, etc. in the specified
"magenta" areas shown and described above. Trees will be located and noted by common name
and trunk diameter (dbh). Stormwater and Sanitary Sewer structures will be located with the pipe
invert elevation, diameter, material, and direction noted. Survey will be referenced to the Florida
State Plane Coordinate System (NAD83/11) and the North American Vertical Datum of 1988
(NAVD88). Elevations will be shown at an interval of approximately 25 feet, including intermediate
changes in grade. Should Title Search or Title Commitment services be deemed necessary, these
services can be provided on an hourly basis.
Task 18: SUE (Subsurface Utility Engineering)
Surveyor will follow ASCE Standard 38-02 — "Standard Guidelines for the Collection and Depiction of
Existing Subsurface Utility Data" during the field and office operations for this project. The quality
levels discussed below are defined within the standard. KEITH is to provide professional services
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associated with designation, location, and mapping of existing subsurface utilities. KEITH will
designate all known tone able and non -tone able utilities as depicted in the exhibit below. Includes
designation out to West ROW of Alton Road, South ROW of 111h Street, and North ROW on 12th
Street. Gravity systems, service laterals, irrigation or overhead facilities are not included in this
investigation.
SUE Limits:
Horizontal Designation Services
Surveyor will horizontally mark any known tone able and non -tone able underground utilities that
are represented on as -built plans, above ground appurtenances, and other miscellaneous utility
records Ito be provided by CLIENT). Conductive utilities will be marked on the surface utilizing active
geophysical prospecting techniques in conjunction with electromagnetic equipment utilizing passive
radio and audio frequencies. Known non-conductive utilities and/or structures will be marked on
the surface utilizing Ground Penetrating Radar (GPR), above ground features, professional
judgment, utility plats and/or as- builts. This task does not include identifying gravity systems,
service laterals, irrigation, or overhead facilities unless specifically requested by the CLIENT and
included in the scope of services.
Subsurface Utility Engineering Conditions and Understandings
CLIENT is required by law to contract Sunshine State One Call of Florida forty-eight (48) hours in
advance of any CLIENT excavation. KEITH will not access confined spaces. If confined spaces need to
be accessed for locating purposes, then the client will be notified, and further arrangements will be
made for said access. Additional fees may be applicable. If additional MOT is required beyond the
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capability of KEQ4S standard MO'r operations, KEITH will notify, the client Additional requests
outside the scope of services, when requested by client and/or client's representative, will be,
invoiced on an hourly basis. This proposal assumes site access is available and work can be
performed between the hours of 7:30 AM and S:OO PM Monday through Friday.
Utility Mapping
Surveyor will perform surveying services to collect the surface markings completed mark the
underground utilities. Survey of said markings will be based on Real-f ime Kinematic Hi GPS
observations and referenced to the Florida State Plane Coordinate System (NAD8;3/11) and the
North American Vertical Datum of 1988 (NAVD88). Survey of Horizontal Designations will be
delivered In a giro referenced (NAD83/11) AutoCAD file. Survey of Location Services (Test Holes) will
be delivered in Excel in PNEZD format.
Task 19: FAR (Reasonable Assurance Report) Rewrite
Rewrite of the existing reasonable reassurance report previously prepared for the site. Does not
Include full design or permitting.
Task 20: Measured Drawings for Field Building
Prepare measured drawings for the existing appl'ox. 2000 sffield building.
Task 21: Structural Special Inspections
SECTION 1- BASIC SERVICES OF THE SPECIAL INSPECTOR
1.1 The Special Inspector shall perform services per the Special Structural Inspection
Requirements established by the applicable lurisdiction.
1.2 Upon completion of the building and before issuance of a Certificate of Occupancy,
the Special Inspector shall submit to the Building Official a signed and sealed statement
stating that, "to the best of my knowledge and belief, the construction of all structural
load -bearing components is in substantial compliance with the permitted documents,
and the shoring and reshuring are in substantial compliance with the shoring and
reshuring plans submitted to the enforcing agency." This statement is in lieu of any
warranty or guarantee, either expressed or implied_
SECTION 2 - OWNER'S RESPONSIBILITIES
2A The Owner shall arrange for the Special Inspector to receive all appropriate
Contract Documerts, including two complete sets of all Architectural and Structural
Documents, including Drawings and Specifications, and the Geotechnical Report at the
stall of construction. He shall also ensure that the Special inspector receives in a timely
manner all Material lest Reports and two copies of all structural changes, revisions,
addenda, etc
SECTION 3 - PERIOD OF SERVICE
3.1 Special Inspection Services will start with foundation construction and end with
completion of the primary structural frame and submittal of the Completion Statement
to the Building Official. Inspection schedule will start slowly, escalate as construction
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activity Increases, and taper off In the later stages of construction. Ihere is no
construction schedule available at this time but, we estimate these cervices to last
approximately 5 month;.
Task 22: Location Services (If Required)
Surveyor will perform up to twenty (20) test holes at specific sites requested by the design engineer,
Test holes will be utilized to expose utilities to minimize any potential for damage. Test holes
performed will be of minimum size (usually 1' by 1')- eackfill of test holes will be performed utilizing
the removed material, if suitable. Areas will be restored bark as close as possible to their original
condition. Installation of an identifiable above ground marker will be performed at each test hole
location. Field markers will consist of a nail and disk in asphalt, or an Iron rod and cap with survey
stake in grassed areas. Test holes performed in the street will be patched using cold patch. The test
hole number and ufility will be identified on the ground or on the stake, as appropriate. A test hole
summary report will be created providing coordinates, depth of cover, type, size, and material If
applicable. There is a four l4} test hole minimum for location services. Up to 20 locations at an
additional cost.
Task 23: Permitting and Maintenance of Traffic (if Required)
Surveyor will obtain a City of Miami Beach permit. if required. Additionally, surveyor will perform
Maintenance of Traffic services m the event test hole locations are within the travel lanes. The fees
associated with this service will include permitting fees, crew time on site and equipment rental and
police presence.
Task 24: 911 Call Center Design
The 911 Call Center Design to include Architectural, MEP, Structural and 911 Consultant. This scope
and Pee assumes the 911 Call Center is designed and constructed with the fire station. If the 911 Call
Center is phased separately (design and/or construction) from the fire station, additional services
fees will be required.
30% Construction O."meents
• Conduct in person or online/phone interview(s) with end users) to determine and coral, the
extent of the 911 facility requirements.
• Review any prepared standards developed by the client.
• Prepare a program report, describing a summary of audio-visual functional capabilities.
• Prepare document aescribing high level user experience for each space or requirement.
60%Co... UucBon Documents
• Prepare functional scope of work for each defined space and requlrernent
• Prepare technology budgets that includes estimates for equipment and profess onal services
• Prepare sketches as required to confirm deployment of space proposed, determine space
requirements for all audio, audio-visual, and display equipment
• Provide generic bid specification for review and comment by client
• Attend coordination meetings via phone/online/video as required
• Proposal Includes original design and one revision.
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90% & 100% Construction Documents
• Prepare functional diagrams for audio, video & control layers of the audio-visual systems
• Prepare facility design drawings showing all AV/IT related conduit, power, reflected ceiling plan,
elevations and section Views
• Prepare scrape of work and detailed specifications for all AV/IF systems
• Prepare an itemized parts list based on defined scope of work
• Prepare RFP for defined technology
Construction Administration
CONSULTANT will provide construction administration services for the natation of the project as it
applies to the core building construction. These services shall include review of contractors
submittals including shop drawings, equipment specifications, installation documentation,
scheduling, testing and commissioning plans, closeout documentation and final test results. Project
administration wiP also include continued coordination and communication with the project team
and owner as needed.
• Attend two project meetings per month for the duration of the construction period (expected to
be 18 months).
• Review and respond to all AV related submittals and RR's.
• Conduct a total of (2) Site Visits to review general project conditions and assess contractor's
conformance to design and specifications.
1. Site Visits should occur at the following construction Milestones
• Completion of Device installation
• Commissioning
Provide a site Report detailing conditions and findings noted during the site visits_
• Provide a set of As Built AV Drawings within thirty (30) business days following receipt of
redlines and notes provided by the AV Integrator.
1. NOTE'. Redlines are due from the AV Integrator to the AV Designer at, or prior to, AV
system installation commissioning.
2. As Built AV Documents shall Incorporate redlines and notes provided by the AV
Integrator resulting from installation variances from the IFC design.
Installation variances must be approved via the I process and clearly noted
by the AV Integrator in the IFC drawings and programming matrix. as
applicable.
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The following is a summary of the total fees for all services listed above
Task
Basic Services
Total Fee
Task 1
30% Construction Documents
$227, 255
Task 2
60% Construction Documents
$391,960
Task 3
90%Construction Documents
5457,350
Task 4
100% Construction Documents
597, 910
Task6
Assistance with Perm fitting/Bidding
$77.921
Task
Construction Administration
$288,430
Sub -Total
$1,540,826
Task
Supplemental Services
Total Fee
Task 7
Due Diligence and Public Presentations
$55,220
Task
Civil Engineering& Transportation Engineering Services
$300,760
Task 9
landscape Architecture add Irrlga6or, Plan
5164,428
Task 10
Interior Design and Furniture Selection
$24,160
Task11
Photoreaiisti< Pencil
$21.680
Task 12
LEED Consulting, Management and Commissioning
$138,418
Task 13
Cost Estimating
$46,004
Task 14
Permit Expediting Services
$3,954
Task 15
6eotechmCai Engineering
$12,398
Task 16
Pre Demolition Asbestos and Lead Paint Survey
$4,754
Task 17
Boundary and Topographic Sur,,ey
$66,774
Task 18
SUE (Subsurface Utility Engmeerni
541,674
Task 19
PAR (Reasonable Assuran;e Report) Rewrite
$5,754
Task 20
Measured Drawings for Field Building
$1,826
Task 21
Structural Special Inspections
$45,779
Sub -Total
$933,583
Design Services Total $2,474,409
Estimated Reimbursable Expenses (allowance) $10,000
Total with Allowances $2,484,409
Reallocation of Funds from Existing Contract-$338,289.66
Total Increase to Existing Contract $2,146,11934
Task Optional Services (If Requested or Required) Total Fee
Task22 Location Services $20,018
Task 23 Permitting and Maintenance of Traffic $8,056
Task 24 911 Call Center Design $437,559
There is $338,289,66 of fees and allowances remaining in our existing contract. This amount has been
included as reallocated fees to reduce this additional services request
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Paying fees that will be reimbursed requires prior approval from the City.
1 Master Planning.;....
2. Existing Facilities Analysis
3, Environmental Assessments
4. Specialty Consultants Elevator; Food Service; Hazardous Material; quality Control;
Theater/Acoustical
5. Life Cycle Cost and/or Energy (FLEET') Analysis beyond those outlined within LEND consulting
6. Graphic and Signage Design
7. Value Analysis or Value Engineering after 90%/GMP Construction Documents
8, Documents Prepared for: Alternate Bids Requested by Owner, Multiple Construction
Contracts, Change Orders that are not the result of errors or omissions by the Architect
9, Prolonged Construction Contract Administration Services
10, Construction Phasing or Multiple Bid Submissions
11. Project Representation During Construction Beyond "periodic inspfletion"
12- Additional Construction Contract Administration Services for Multiple Contracts
13. Changes to Scope, Size or Complexity
Authorization to Transfer CAD Files
At your request, we will provide electronic files for your convenience and use in the preparation of
drawings, subject to the following terms and conditions. Electronic files are compatible with
AutoCad Version 2016 or newer. We make no representation as to the compatibility of these files
with your hardware or your software beyond the specified release of the referenced specifications.
Data contained on these electronic files are part of our instruments of service and shall not be used
by you or anyone else receiving these data through or from you for any purpose other than as a
convenience to you or by other will be at your sole risk and without liability or legal exposure to us.
You agree to make no (farm and hereby waive, to the fullest extent permitted by law, any claim or
cause of action of any nature against us, our officers, directors, employees, agents orsub-consultants
that may arise out of or in connection with your use of the electronic files.
Furthermore, you shall, to the fullest extent permitted by law, indemnify and hold us and our
consultants harmless against all damages, liz il{ties or costs, including reasonable attorneys' fees and
other defense costs, arising out of or resulting from your use of these electronic files.
These electronic files are not construction documents. Differences may exist between these
electronic files and corresponding handcopyconstruction documents- We make no representation
regarding the accuracy or completeness of the electronic files you receive. In the event that a
conflict arises between the signed or sealed hard -copy construction documents prepared by us and
the electronic files, the signed or sealed hard -copy construction documents shall governyou are
responsible for determining if any conflict exists,
Because information presented on the electronic files can be. modified, unintentionally or otherwise,
we reserve the right to remove all indication of ownership and / or involvement from each electronic
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display. We will furnish you with the foilowmg drawmg(s): (',AD Base Plans for 3096, 60%, 90%, and
100% CDs.
Under no circumstances shall delivery of the electronic files for use by you be deemed a sale by us,
and we make no warranties, either express or implied, o< merchantability and fitness for ally
particular purpose. In no event shall we be. liable for any loss of profit or any consequential damages
as a result of your use or reuse ofthese electronic files,
Thanks for the opportunity to propose services for your protect. Please call if you have any questions
or comments.
Sincerely,
Wannemacher Jensen Architects, Inc.
Jason Jensen, AIA, I EED AP, Prindpal
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