HomeMy WebLinkAboutFiscal Year 2024-2025 Grant Agreement & Clean Miami Beach, Inc.2o2y - 333 (�i-j
JAN I T r!'�',
d BEACFA
CITY OF MIAMI BEACH
FISCAL YEAR 2024-2025 GRANT AGREEMENT
This GRANT AGREEMENT is made and entered into this t , day of
20Zby and between the City of Miami Beach, Florida (hereinafter the
"City"), and Clean Miami Beach Inc., a Florida not -far -profit corporation (hereinafter the
"Grantee'). This Agreement is effective retroactively to JanuaeLI __, 2025, the "Effective Date "
ARTICLE I f GRANT DESCRIPTION
GRANTEE;
Clean Miami Beach, Inc.
GRANTEE CONTRACT ADMINISTRATOR.
Sophie Riegel
ADDRESS.
2395 Lake Pancoast Or. Apt 10
CITY, STATE, ZIP.
Miami Beach FL, 33140
PHONE, FAX, E-MAIL:
(305)479-5695
sophienngal@cleanmiamibeach. org
GRANT AMOUNT:
$45,000
PROJECT DESCRIPTION-
See Exhibit 1 hereto
GRANT PROJECT BUDGET.
See Exhibit 2 hereto
GRANT TERM:
January 1, 2025 — December 31, 2025
EXPENDITURE DEADLINE.
December 31, 2025
PROJECT COMPLETION DATE.
December 30. 2025
INITIAL REPORT DEADLINE-
June 1, 2025
FINAL. REPORT DEADLINE:
December 30, 2025
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ARTICLE 111 GENERAL CONDITIONS
t. PARTIES: The parties to this Agreement are the Grantee listed in Article I, and the
City, a municipal corporation organized under the laws of the State of Florida. The City
has delegated the responsibility of administering this Grant to the City Manager or the
City Managers authorized designee (the `Contract Administrator').
2. PROJECT DESCRIPTION: The Grantee may only use the Grant for the purposes
that are specifically described in the Project Description, attached hereto as Exhibit 1.
Any modification to Exhibit 1, Protect Description, shall not be effective unless approved
by a written amendment to this Agreement signed by the City and Grantee. Grantee
agrees that all funding provided by the City pursuant to this Agreement will he used
exclusively for goods or services to be provided within the City of Miami Beach.
3. GRANT PROJECT BUDGET: Subject to the availability of City funds, the
maximum amount payable to Grantee for goods or services rendered under this
Agreement shall not exceed the Grant Amount as set forth in Article I of this Agreement.
Grantee agrees that should available City funding be reduced, the amount payable under
this Agreement will be reduced at the sole option of the City of Miami Beach. All of the
grantees expenditures are subject to the terms of this Agreement, and as specified in the
Grant Project Budget, attached hereto as Exhibit 2. Any modification to Exhibit 2, Project
Budget, shall not be effective unless approved. in writing, by the City and Grantee
Notwithstanding the foregoing.. no modification to the project budget shall exceed the
Grant Amount set forth in Article I of this Agreement. Any request by Grantee to modify
Exhibit 2, Project Budget, shall be made in writing. using City approved forms, detailing
and justifying the need for such changes.
4. REPORTS: This Grant has been awarded with the understanding that the activities
and services contemplated under the Project Description will mutually contribute to the
enhancement of services available to City residents, businesses, and visitors. If providing
community engagement activitiesreports must include dates, locations, information on
the activities provided, and the number of participants or individuals engaged As a
condition of disbursements of grart funds, and to demonstrate that the Grant is fulfilling.
or has fulfilled its purpose, the Grantee must submit bi-annual reports to the Environment
and Sustainability Department. The first report must be submitted by Grantee prior to May
1, 2025. The final report must be submitted by Grantee by September 30, 2025.
New Grant awards will not be released to the Grantee until all Final Reports for
previously awarded grants are received. The City may withhold any future payments of
the Grant. or the award of any subsequent Grant, if it has not received all reports required
to be submitted by Grantee, or if such reports do not meet the City's reporting
requirements. Any reports may be disseminated by the City without the prior written
consent of the Grantee. All bi-annual reports must be submitted on Exhibit 3, the Grant
Status Report Fonn, detailing Grantee's compliance at the time of a partial reimbursement
request
5 GRANT DISBURSEMENT: 50% of the Grant Funds shall be paid to Grantee upon
execution of this Agreement. The next 25% of the Grant Funds shall be paid to Grantee
upon completion and submission of the initial report by the Grantee. The remaining 25%
of the Grant Funds shall be paid to Grantee upon completion and submission of the final
report by the Grantee. provided Grantee is in compliance with the terms and agreement
of this Agreement. As requested by the City, Grantee shall provide the City with copies of
all receipts, invoices, cancelled checks (with copies of both front of back) and proof of
expenditures of Grant monies. Grantee shall provide the City with and shall categorize all
receipts, invoices, cancelled checks, and other documentationaccording to the categories
set forth in the grant budget. Invoices and checks must be directly related to expenses for
Grant -funded activities taking place within the tern of the grant.
6. AMOUNT OF GRANT AND PAYMENT SCHEDULE: the total amount of the
Grant is set forth in Article I, subject to the restrictions set forth herein. In awarding this
Grant, the City assumes no obligation to provide financial support of any type whatsoever
in excess of the total Grant amount. Cost overruns are the sole principal responsibility of
the Grantee. The Grant funds will only be remitted to the Grantee once the Mayor and City
Commission have approved the grant award, and once all parties have executed this
Agreement.
7. GRANT RESTRICTIONS: Grant funds awarded pursuant to this Agreement may
not be used for the following expenditures. remuneration of City employees for services
rendered as part of a project funded by this Grant: debt reductionfundraising events.
cash prizes: lobbying or propaganda materials, charitable contributions. or events not
open to the public.
8. NO GUARANTEE OF FUNDING: The grantee acknowledges that the receipt of
this grant does not imply a commitment on behalf of the City to continue or provide funding
beyond the terms specified in this Agreement
9 PROGRAM MONITORING AND EVALUATION: The City Manager or the City
Manager's designee may monitor and conduct an evaluation of the Project under this
Grant, which may include, with or without limitation, visits by City representatives to
Grantee's offices and/or the site of any project funded by this Grant, to observe Grantee's
programs, procedures, and operations, or to discuss the Grantee's programs with
Grantee's personnel, and/or requests for submittal of additional documentation or written
reports, prior to the Project completion date, evidencing Grantees progress on the
Project.
to. BANK ACCOUNTS AND BONDING: Grantee shall maintain all monies received
pursuant to this Agreement in an account with a bank or savings and loan association
having a branch or other physical presence in Miami -Dade County. The Grantee shall
provide the City with the name of the bank or savings and loan association, as well as the
name and title of all individuals authorized to withdraw or write checks on Grant Funds.
11 ACCOUNTING AND FINANCIAL REVIEW: The Grantee shall keep accurate and
complete books and records of all receipts and expenditures of Grant funds, in
conformance with reasonable accounting standards. These books and recordsas well
as all documents pertaining to payments received and made in conjunction with this
Grant, including, without limitation.. vouchers, bills. invoices, receipts and canceled
checks, shall be dated within the fiscal year for which they are approved and retained in
Miami -Dade County in a secure place and in an orderly fashion by the Grantee for at least
three (3) years after the Expenditure Deadline specified in in this Agreement. These
books, records., and documents may be examined by the City, and/or its authorized
representatives, at the Grantee's offices during regular business hours and upon
reasonable notice. Furthermore, the City may, at its expense, audit or have audited. all
the financial records of the Granteewhether or not purported to be related to this Grant.
Grantee costs or earnings claimed under this Agreement may not also be claimed
under any other Agreement from the City of Miami Beach or from any other entity. Any
claim for double payment by Grantee shall be a material breach of this Agreement.
12. INSPECTOR GENERAL AUDIT RIGHTS:
A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has
established the Office of the Inspector General which may. on a random basis, perform
reviews. audits, inspections and investigations on all City contracts, throughout the
duration of said contracts. This random audit is separate and distinct from any other audit
performed by or on behalf of the City.
B. The Office of the Inspector General is authorized to investigate City affairs and
empowered to review past, present and proposed City programs, accountsrecords,
contracts and transactions. In addition, the Inspector General has the power to subpoena
witnesses, administer oaths, require the production of witnesses and monitor City projects
and programs. Monitoring of an existing City project or program may include a report
concerning whether the project is on time. within budget and in conformance with the
contract documents and applicable law. The Inspector General shall have the power to
audit, investigate, monitor, oversee, inspect and review operations, activities,
performance and procurement process including but not limited to project design, bid
specifications, (bid/proposal) submittals, activities of the Grantee its officers, agents and
employees. lobbyists, City staff and elected officials to ensure compliance with the
Contract Documents and to detect fraud and corruption. Pursuant to Section 2-378 of the
City Code, the City is allocating a percentage of its overall annual contract expenditures
to fund the activities and operations of the Office of Inspector General.
C. Upon ten (10) days written notice to the Grantee, the Grantee shall make all
requested records and documents available to the Inspector General for inspection and
copying. The Inspector General is empowered to retain the services of independent
private sector auditors to audit, investigate, monitor, oversee, inspect and review
operations activities, performance and procurement process including but not limited to
project design, bid specifications, (bid/proposal) submittals. activities of the Grantee, its
officers, agents and employees. lobbyists. City staff and elected officials to ensure
compliance with the contract documents and to detect fraud and corruption.
D. The Inspector General shall have the right to inspect and copy all documents and
records in the Grantee's possession, custody or control which in the Inspector General's
sole judgment, pertain to performance of the contract, including, but not limited to original
estimate files, change order estimate files, worksheets, proposals and agreements from
and with successful subcontractors and suppliers.. all project -related correspondence,
memoranda, instructions, financial documents. construction documents, (bid/proposal)
and contract documents, back -change documents.. all documents and records which
involve cash, trade or volume discounts. insurance proceeds, rebates, or dividends
received, payroll and personnel records and supporting documentation for the aforesaid
documents and records.
E The Grantee shall make available at its office at all reasonable times the records,
materials, and other evidence regarding the acquisition (bid preparation) and
performance of this contract, for examination, audit, or reproduction, until three (3) years
after final payment under this contract or for any longer period required by statute or by
other clauses of this contract. In addition.
1 If this contract is completely or partially terminated.. the Grantee shall make
available records relating to the work terminated until three (3) years after any
resulting final termination settlement, and
2. The Grantee shall make available records relating to appeals or to litigation or
the settlement of claims arising under or relating to this contract until such
appeals, litigation, or claims are finally resolved.
F. The provisions in this section shall apply to the Grantee, its officers, agents,
employees, subcontractors and suppliers, The Grantee shall incorporate the provisions
in this section in all subcontracts and all other agreements executed by the Grantee n
connection with the performance of this contract.
G. Nothing in this section shall impair any independent right to the City to conduct
audits or investigative activities. The provisions of this section are neither intended nor
shall they be construed to impose any liability on the City by the Grantee or third parties.
13. PUBLICITY AND CREDITS: The Grantee must include the City of Miami Beach
logo andier the Miami Beach Rising Above logo andior the following credit line in all
publications related to this Grant. "This Project is funded in whole or in part by a grant
from the City of Miami Beach." During the use of social media, Grantee must credit the
City's official accounts and use the hashtag: #mbrismgabove. Grantee s failure to comply
with this paragraph may preclude future grant funding from the City, in the same manner
as if Grantee defaulted under this Agreement.
14. LIABILITY AND INDEMNIFICATION: Grantee shall indemnify and hold
harmless the City and its officers, employees, agents, contractors operators, sub
operators, consultants, subconsultants, bond trustees, and instrumentalities (collectively.
'Indemnities'), from and against any and all actions (whether at law or in equity), claims,
liabilities, losses, expenses, or damages, including, without limitation, attorneys and
expert fees and costs of defense, for personal, economic, cost or bodily injury. wrongful
death, or loss of or damage to property, which Indemnities may incur as a result of claims,
demands, suits, causes of action or proceedings of any kind or nature arising out of,
relating to, or resulting from (i) the performance of this Agreement by the Grantee or its
officers, employees, agents, servants, partners, principals, operators, vendors,
contractors. suppliers, or any persons acting under Grantee (collectively "Indemnitors').
(ii) arising out of any injury, loss, theft, damage or cost to any person or property while on
or about the City's property, or out of any condition on the City's property or full arising
from any act or omission by Indemnitors. Grantee shall pay all claims and losses in
connection therewith and shall investigate and defend all claims, suits, or actions of any
kind or nature in the name of the City. where applicable, including appellate proceedings,
and shall pay all costs, judgments, and attorneys' and expert fees which may issue
thereon. Grantee expressly understands and agrees that any insurance protection
required by this Agreement, or otherwise provided, shall in no way limit its obligation. as
set forth herein, to indemnify, hold harmless, and defend the Indemnitees as herein
provided. This provision shall survive expiration or termination of this Agreement.
If the Grantee is a government entity, this indemnification shall only be to the extent
and within the limitations of Section 768.28, Florida Statutes.. subject to the provisions of
that Statute whereby the Grantee entity shall not be held liable to pay a personal injury or
property damage claim or judgment by any one person which exceeds the sum of
$200,000, or any claim or judgment or portions thereof, which, when totaled with all other
claims or judgments paid by the government entity arising out of the same incident or
occurrence, exceed the sum of $300,000 from any and all personal injury or property
damage claims, liabilities. losses or causes of action which may arise as a result of the
negligence of the Grantee entity.
15. ASSIGNMENT: The Grantee shall not be permitted to assign this Grant, and any
purported assignment will be void, and shall be treated as an event of default pursuant to
this Agreement.
16. COMPLIANCE WITH LAWS: The Grantee agrees to abide by and be governed
by all applicable Federal, State, County and City laws, including but not limited to Miami -
Dade County's Conflict of Interest and Code of Ethics Ordinance, as amendedwhich is
incorporated herein by reference as if fully set forth herein, and Chapter 2, Article VII of
the City Code, as amended, which is incorporated herein by reference as if fully set forth
herein.
17. DEFAULT/TERMINATION PROVISIONS: In the event the Grantee shall fail to
comply with any of the provisions of this Agreement, the City Manager or the City
Managers designee may terminate this Agreement and withhold or cancel all or any
unpaid installments of the Grant upon giving five (5) calendar days written notice to the
Grantee, and the City shall have no further obligation to the Grantee under this
Agreement. Further, in the event of termination, the Grantee shall be required to
immediately repay to the City all portions of the Grant which have been received by the
Grantee, as of the date that the written demand is received.
Any uncommitted Grant funds which remain in the possession or under the control
of the Grantee as of the date of the Expenditure Deadline specified in this Agreement
must be returned to the City within fifteen (15) days after the Expenditure Deadline. If
such funds have been committed but not expended, the Grantee must request in writing
from the City Manager an extension of the Expenditure Deadline whichif approved. shall
be for a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be
repaid upon demand by delivering to the City Manager a certified check for the total
amount due, payable to the City of Miami Beach, Florida.
These provisions shall not waive or preclude the City from pursuing any other
remedies that may be available to it under the law.
Notwithstanding the provisions of this Section.. and without regard to whether City
has exercised the Default provisions thereof, the City reserves the right, at its sole and
absolute discretion, to discontinue funding of the Grant if it Is not satisfied with the
progress of the Project or the content of any required written report. In the event of
discontinuation of the Grant or at the close of the Project, any unexpended Grant Funds
shall be immediately returned to the City.. except where the City Manager has agreed in
writing to alternative use of the unused/unexpended Grant Funds.
18 INSURANCE REQUIREMENTS:
A. Verification of Coverage
Grantee shall provide the required insurance certificates, endorsements or
applicable policy language effecting coverage required by this Section, as follows All
certificates of insurance and endorsements are to be received prior to any work
commencing. Howeverfailure to obtain the required coverage prior to the work
beginning shall not waive the Grantee's obligation to provide them. The City of Miami
Beach reserves the right to require complete, certified copies of all required insurance
policies, including endorsements required by these specifications, at any time.
1. Workers Compensation Insurance as required by Flonda Statute, Chapter 440.
and Employers Liability Insurance with ;imits of no less than $1,000.000 per
accidert for bodily injury or disease
2. Commercial General Liability on a comprehensive basis including products and
completed ope,ations. contractual liability, property damage, bodily injury and
personal & advertising injury combined single limit of $1,000.000 per occurrence
for bodily injury and property damage City of Miami Beach must be shown as an
additional insured with respect to this coverage.
3. Automobile Liab,l ty Insurance covering all owned, non -owned and hired vohicles
used in connection with the work, in an amount not less than $500 000 combined
single limit per occurrence for bodily injury and property damage.
4. Professional Liability coverage in the amount of $1,000.000 per claim.
B. Additional Insured Status
The City of Miami Beach must be covered as an additional insured with respect to
liability arising out of work or operations performed by or on behalf of the Grantee.
C. Waiver of Subrogation
Grantee hereby grants to City of Miami Beach a waiver of any right to subrogation
which any insurer of the Grantee may acquire against the City of Miami Beach by
virtue of the payment of any loss under such insurance. Grantee agrees to obtain
any endorsement that may be necessary to affect this waiver of subrogation, but
this provision applies regardless of whether or not the City of Miami Beach has
received a waiver of subrogation endorsement from the insurer.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A . Bests rating of no less
than A'. VII, unless otherwise acceptable to the City of Miami Beach Risk
Management Office.
E. Special Risks or Circumstances
The City of Miami Beach reserves the right to modify these requirements, including
limits, based on the nature of the risk, prior experience, insurer, coverage. or other
special circumstances.
Certificate Holder
Certificate holder most read:
CITY OF MIAMI BEACH
c/o HR Department/Rlsk Management Division
1700 Convention Center Drive
Miami Beach, FL 33139
F. Compliance with the foregoing requirements shall not relieve the grantee of its
liability and obligation under this section or under any other section of this
Agreement.
19. NO WAIVER: No waiver of any breach or failure to enforce any of the terms.
covenants, conditions or other provisions of this Agreement by either party at any time
shall in any way affect, limit, modify or waive either party's right thereafter to enforce or
compel strict compliance with every term, covenant. condition or other provision hereof.
20. WRITTEN NOTICES: Any notices required under this Agreement will be effective
when delivered to the City in writing and addressed to the City Contract Administrator.
Any notices required under this Agreement will be effective when delivered to the Grantee
in writing and addressed to the Grantee Contract Administrator.
21. CAPTIONS USED IN THIS AGREEMENT: Captionsas used in this
Agreement, are for convenience of reference only and should not be deemed or
construed as in any way limiting or extending the language or provisions to which such
captions may refer-
22. CONTRACT REPRESENTS TOTAL AGREEMENT: This contract, including its
special conditions and exhibits, represents the whole and total agreement of the parties.
No representations, except those contained within this agreement and its attachments,
are to be considered in construing its terms. No modifications or amendments may be
made to this Agreement unless made in writing and signed by both parties. Any change
to the Grant Amount shall require approval by appropriate action by the Mayor and City
Commission.
23. CITY CONTRACT ADMINISTRATOR: All contract related questions, reports
and requests for reimbursements to be submitted to the City Contract Administrator listed
below
Juanita Ballesteros, Sustainab- i;y and Resilience Manager
City of Miami Beach
Environment and Sustainability Department
1700 Convention Center Drive - 3" Floor
Miami Beach, FL 33139
Tel 305-673-7084/ 305-673-7000 ext. 26513
Email. Juanita Ballesteros@miamibeachfl gov
ARTICLE III I MISCELLANEOUS PROVISIONS
24. The Grant awarded herein is the result of a finding by the City, based on
representatives, documents, materials and other information supplied by Grantee. that
the Grantee is performing a public purpose through the programs. projects, and/or
services recommended for support. As such, use of Grant funds for any program
component not meeting this condition will be considered a breach of the terms of this
Agreement and will allow the City to seek remedies including, but not limited to. those
outlined in this Grant Agreement.
25. The Grantee also accepts and agrees to comply with the following Special
Conditions
A. The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act
of 1964 (42 U.S.C. 2000d et seq.) prohibiting discrimination on the basis of race,
color, national origin, handicap, or sex.
B. The Grantee hereby agrees that it will comply with City of Miami Beach Human
Rights Ordinance as codified in Chapter 62 of the City Code, as may be amended
from time to time, prohibiting discrimination in employment, housing and public
accommodations on account of actual or perceived race, color, national origin.
religion, sex, intersexuality. gender identity, sexual orientation, marital and familial
status, age, disability, ancestry, height, weight, domestic partner status, labor
organization membership. familial situation, or political affiliation.
C. The City endorses, and Grantee shall comply with, the clear mandate of the
Americans with Disabilities Act of 1990 (ADA) to remove barriers, which prevents
qualified individuals with disabilities from enjoying the same employment
opportunities that are available to persons without disabilities.
D. T he City also endorses the mandate of the Rehabilitation Act of 1973 and Section
504 and prohibits discrimination on the basis of disability and requires that Grant
recipients provide equal access and equal opportunity and services without
discrimination on the basis of any disability.
26. GOVERNING LAW AND EXCLUSIVE VENUE:
This Agreement shall be governed byand construed in accordance with, the laws of the
State of Florida, both substantive and remedial, without regard to Principles of conflict of laws.
The exclusive venue for any litigation arising out of this Agreement shall be MiamiDadeCounty,
Flonda, if in State court, and the U.S. District Court. Southern District of Florida, if in federal court.
BY ENTERING INTO THIS AGREEMENT, GRANTOR AND GRANTEE EXPRESSLY WAIVE
ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION
REIATED 10, OR ARISING OUT OF. THIS AGRFEMFNT
27 FLORIDA PUBLIC RECORDS LAW
A. Grantee shall comply with Florida Public Records law under Chapter 119, Florida
Statutes, as may be amended from time to time.
B. The term "public records" shall have the meaning set forth in Section 119.0111
which means all documents, papers, letters, maps, books, tapes, photographs.
films, sound recordings, data processing software, or other material, regardless of
the physical form, characteristics, or means of transmission, made or received
pursuant to law or ordinance or In connection with the transaction of official
business of the City.
C Pursuant to Section 119.0701 of the Florida Statutes, if the Grantee meets the
definition of "Contractor" as defined in Section 119.0701(1)(a), the Grantee shall:
i Keep and maintain public records required by the City to perform the service,
2. Upon request from the City custodian of public records, provide the City with a copy
of the requested records or allow the records to be inspected or copied mmin a
reasonable time at a cost that does not exceed the cost provided in Chapter 119,
Florda Statutes or as otherwise provided by law;
3. Ensure that public records that are exempt or confidentia'. and exempt from public
records disclosure requirements are not disclosed, except as authorized by law, for
the duration of the contract term and following completion of the Agreement if the
Grantee does not transfer the recortls to the City.
4 Upon completion of the Agreement transfer, at no cost to the City, all public records
in possession of the Grantee or keep and maintain public records required by the City
to perform the service. If the Grantee transfers all public records to the City upon
completion of the Agreement, the Grantee shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure
requirements. If the Grantee keeps and maintains public records upon completion of
the Agreement, the Grantee shall meet all applicable requirements for retaining public
records. All records stared electronically must be provided to the City, upon request
from the City custodian of public records, in a format that is compatible with the
information technology systems of the City.
D. REQUEST FOR RECORDS: NONCOMPLIANCE
1_ A request to inspect or copy public records rolating to the City contract for services
must be made directly to the City If the City does not possess the requested records,
the City shall immediately notify the Grantee of the request, and the Grantee must
provide the records to the City or allow the records to be inspected or copied within a
reasonable time
2. Grantees failure to comply with the City s request for records shall constitute a breach
of this Agreementand the City, at its sole discretion, may: (1) unilaterally terminate
the Agreement. (2) avail Itself of the remedies set forth under the Agreement, and%or
(3) avail itself of any available remedies at law or in equity.
3. A Grantee who fads to provide the public records to the City within a reasonable time
may be subject to penalties under s 119. 10.
E. CIVILACTION
1. If a owl action is filed against a Grantee to compel production of public records relating
to the City contract for services. the court shall assess and award against the
Grantee the reasonable costs of enforcement. including reasonable attorneys fees, if:
a. The court determines that the Grantee unlawfully refused to comply with
the public records request within a reasonable time: and
In. At least B business days before filing the action, the plaintiff provided written
notice of the public records request, including a statement that the Grantee
has not complied with the request, to the City and to the Grantee.
2. A notice complies with subparagraph p)(b) if it is sent to the City custodian of public
records and to the Grantee at the Grantee's address listed on its contract with the Qty
or to the Grantees registered agent Such notices must be sent by common tamer
delivery service or by registered, Global Express Guaranteed, or certified mad, with
postage or shipping paid by the sender and with evidence of del- ,very, which may be
in an e.ectronic formal.
1 A Grantee who complies with a public records request within 8 business days after the
notice is sent .s not liable for the reasonable costs of enforcement.
F.IF THE GRANTEE HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
GRANTEE'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS AGREEMENT. CONTACT THE CUSTODIAN OF PUBLIC
CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADO(a)MIAMIBEACHFL.GOV
PHONE: 305-673-7411
28. E-VERIFY:
A. Grantee shall comply with Section 448.095, Florida Statutes, "Employment
Eligibility' ("E-Verify Statute').. as may be amended from time to time. Pursuant to
the E-Verfy Statute.. commencing on January 1, 2021. Grantee shall register with
and use the E-Verify system to verify the work authorization status of all newly
hired employees during the Term of the Agreement. Additionally, Grantee shall
expressly require that any approved sub -contractor performing work or providing
services pursuant to the Agreement to likewise utilize the U.S. Department of
Homeland Security's E-Verify system to verify the employment eligibility of all new
employees hired by the subcontractor during the contract Term. If Grantee enters
into a contract with an approved subcontractor, the subcontractor must provide the
Grantee with an affidavit stating that the subcontractor does not employ, contract
with, or subcontract with an unauthorized alien. Grantee shall maintain a copy of
such affidavit for the duration of the subcontract or such other extended period as
may be required under this Agreement.
B. TERMINATION RIGHTS
1. If the City has a good faith belief that Grantee has knowingly violated Section
448.09(1), Florda Statutes, the City shall terminate this Agreement with Grantee
for cause, and the City shall thereafter have or owe no further obligation or liability
to Grantee.
2 If the City has a good faith belief that a subcontractor has knowingly violated the
foregoing Subsection 28(A), but the Grantee otherwise complied with such
subsection, the City will promptly notify the Grantee and order the Grantee to
immediately terminate the agreement with the subcontractor Grantees failure to
terminate a subcontractor shall be an event of default under this Agreement,
entitling City to terminate the Grantee's Agreement for cause.
3. A contract terminated under the foregoing Subparagraphs (B)(1) or (B)(2) is not in
breach of contract and may not be considered as such
4 The City or Grantee or a subcontractor may file an action with the Circuit or County
Court to challenge a termination under the foregoing Subparagraphs (B)(1) or
(B)(2) no later than 20 calendar days after the date on which the contract was
terminated.
5 If the City terminates the Agreement with Grantee under the foregoing
Subparagraph (Bl(1), Grantee may not be awarded a public contract for at least 1
year after the date of termination of this Agreement.
6 Grantee is liable for any additional costs incurred by the City as a result of the
termination of this Agreement under this Section 28
29. BOARD TRAINING: Pursuant to Resolution 2018-30552. Grantee is required
to have 51°/ or more of its board membership complete the City training for board
members, if all three of the following apply. 11 the agency is a non-profit, 2) the agency
has an annual operating budget of less than $5 million: and. 3) the grant award is for
$25,000 or more in City funds. The Board Training must be completed within the last two
years prior to the receipt of City funds.
(THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK)
EXHIBIT 1
PROJECT DESCRIPTION
BACKGROUND/DESCRIPTION OF NEED
"Environmental stewardship is a responsibility that calls upon all of us. We are proud to answer."
- (S Ringel, founder) Clean Miami Beach is a volunteer -based environmental -action group full of
educational opportunities. The vision is to spearhead year-round beach cleanups and
demonstrate the negative effects of plastics on the fragile ecosystem. "Protect the Oceans"
program is a varied collection of projects to help keep the growing community interested.
Classroom on the Sand Land & Sea. Clean the Beat, Sunset Meditation Cleanup/Yoga Cleanup,
are just a few examples of the weekly deanup events. This program provides volunteers. and
passers-by, with a rotating schedule of interesting events, education, and exposure to unique
situations. The funding will ensure our responsible and sustainable practice of protecting our
ecosystem via "Protect the Oceans" program.
PROGRAM DESCRIPTION
The Grantee will obtain the equipment, supplies, and necessary tools to educate the growing
community of volunteers in Miami Beacn. Seventeen (17) community cleanup events, the annual
Eco Fest, ten (10) Classrooms on the Sand. five (5) Microplaslic Art Workshops, and five (5)
School Presentations will be funded by this grant.
All program events will be scheduled on dates selected and finalized in collaboration with the City
of Miami Beach. These cleanup event dates will indude high -volume times such as Memorial
Day, July 6th, Labor Day, etc. The school presentations will be held for 1 nour. EcoFest will be
held for 3 hours, and all other events will be held for at least 2 hours
LOCATION
Locations throughout the Miami Beach city limnsto be selected and finalized in collaboration with
the City Beach.
GRANT ACTIVITIES
(Include activity nameactivity description, description of service recipients, and number of service
recipients)
Clean Miami Beach events are held throughout the City of Miami Beach. Cleanups take place
everywhere from North Beach to South Beach and inland waterways The goal is to teachh people,
and educate the youth of today, how they car reuse, re -purpose and reduce the consumption of
plastic waste. Tne social focus of "Protect the Oceans" program will benefit everyone. Clean
Miami Beach seeks to clean waterways, shorelines, parks. and provide a safe space for wildlife.
No longer will the unsightly trash and litter be an eyesore Tourists and residents will have the
ideal experience when visiting Miami beaches. This is thanks to the committed efforts of our
volunteer community. We seek to inspire and show the community how one's efforts can make
an immediate and visible longterm difference.
Seventeen (17) Community Cleanup Events The Grantee will recruit volunteers through Its
various channels of communication, provide materials to volunteers such as buckets and gloves,
provide guidance to volunteers, and encourage tracking through the Clean Swell app from the
Ocean Conservancy. Calibrated digital scales are used to ensure consistent and accurate
measurements of the collections. Once all visible pollutants are removed, the event closes and
Prepares for the next one. The use Of the Glean Swell app from the Ocean Conservancy records
and tracks the contributing data from each of the cleanup events.
2024 EcoFest The 2024 EcoFest is scheduled for December 15, 2024. 3 - 6 pm at Normandy
Fountain. EcoFest is not just an event. it's a celebration of our commitment to a sustainable future.
EcoFest promises an exciting and educational experience, bringing together passionate
individuals. organizations, and leaders dedicated to fostering environmental consciousness.
Several environmental organizations will be tabling, local businesses will be invited to highlight
their environmentally preferred products, and there will be music and entertainment. Everything
at EcoFest is plastic free
Ten (10) Classrooms on the Sand. The Classrpom on the Sand is an active hands-on learning
experience concerning the negative impact pf plastic pollution and the importance of a healthy
ocean. The event is adaptable for all education Levels, making it inclusive for a diverse range of
students Through a partnership with Blue Scholars Initiative a model of a coastal city is
showcased, providing context for a lesson on the Ocean, natural habitats, and how on lotion
impacts the environment. The model city also provides the opportunity for a visual and hands-on
experiment to demonstrate the impacts of pollution throughout a coastal community. Students will
then participate in a cleanup and collect data via the 'Clean Swell' app by the Ocean
Conservancy. With the support of the City, Clean Miam, Beach will connect with all Miami Beach
schools to offer the Opportunity to host Classrooms on the Sand events. The school
representatives will decide what group of students would be the best fill for the program.
Five (5) Microplastc Art Workshops. The Microplastic Art Workshops are creative art events using
ocean plastics collected from past cleanups for Clean MB's Art Project, 'The Plastic Aquarium'.
Attendees will create art inspired by scenes. habitats, and animals from our oceans. The
workshops wilt provide education on microplasucs and their negative impact to the environment.
These workshops are geared towards students that have participated in past cleanups or other
related events. Students that are in middle school through college will be invited to oan cipate in
the Microplastic Art Workshops. This will provide an additional opportunity to engage them on
plastics pollution, expanding on their previous experience.
Five (5) School Presentations. The school presentations are an interactive educational follow-up
session that complements the lessons learned during cleanups and workshops. The
presentations will help students understand sustainable practices the history of plastics, and how
to foster a long-term commitment to environmental stewardship With the support of the City,
Clean Miami Beach will connect with all Miami Beach schools to offer the opportunity for school
presentations. The school representai will decide what group of students would be the best
fit for the presentation; in the past, the Grantee has presented to auditoriums that accommodate
multiple classrooms of students. The presentations end with a call to action and how we can help
address plastic pollution.
The Grantee shall promote upcoming events on social media following guidance per Article II
Section 13. The Grantee will recruit volunteers through its email newsletter, social media
channels, and school contacts such as PTSA and student organizations. All events, newsletters,
outreach materials, fll social media posts, etcshall be reviewed and approved by the City of
Miami Beach Environment & Sustainability Department prior to being published.
GOALSIOUTCOMES
(Include outcomes. measures, and targets)
At each of the proposed seventeen (17) community cleanup events, the Grantee expects to
engage with 80 volunteers per event.
At the 2024 Eco Fest, the Grantee expects to engage and educate 350 community members.
At each of the proposed ten (10) Classrooms on the Said. the Grantee expects to engage and
educate 25-35 students.
At each of the proposed five (5) Microplashc Art Workshops, the Grantee expects to engage and
educate 25-35 community members
At each of the proposed five (5) School Pfesentabons, the Grantee expects to engage and
educate 150 students
The outcomes of each event, including number of volunteers and total pounds of debris collected,
shall be recorded and included in the initial and final reports The Grantee shall provide pictures
from each of their events
STAFFING
(Include position title and description/responsibilities to grant program)
Sophie Rmgel - Executive Director
All other staff are volunteers.
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Docusign Envelope ID: B66BE207-26C443A5-A209-B5BF39ACOF9E
EXHIBIT 2
PROJECT BUDGET
(Can also be attached as a separate document)
Event
Cost per Event
# of Events
Total Cost
17 Community cleanups
$1,352.94
17
$23,000
EcoFest:
- Event planning
- Advertising
- Printing flyers
$5,000
1
$5,000
Classrooms on the Sand
$1,000
10
$10,000
Microplastic Art Workshops
$1,000
5
$5,000
School Presentations
$400
5
$2,000
TOTAL
$45,000
EXHIBIT 3
CITY OF MIAMI BEACH
GRANT STATUS REPORT FORM
GRANTEE NAME:
GRANTEE ADDRESS:
GRANTEE CONTRACT ADMINISTRATOR:
GRANTEE CONTRACT ADMINISTRATOR'S
E-MAIL ADDRESS:
REPORT PERIOD:
❑ Initial Report 1 : Final Report
Due June 1, 2025 Due December 30. 2025
GOALSIOUTCOMES-
Outcome Measure Target Accomplishments
To -Date
PROBLEM ENCOUNTERED:
OTHER NOTABLE ITEMS:
Grantee
Report Prepared By:
Name Signature/Date
City of Miami Beach
Report Reviewed By:
Name Signature/Date
Docusign Envelope ID, B66BE207-28C4-03A5-A209-B5BF39ACOF9E
RESOLUTION NO.' 2024-33094
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING A ONE-TIME GRANT IN THE
AMOUNT OF $45,000 TO CLEAN MIAMI BEACH, INC., A FLORIDA NOT -
FOR -PROFIT CORPORATION, IN SUPPORT OF ITS PROGRAMMING
EFFORTS TO KEEP MIAMI BEACH AND ITS NATURAL HABITATS FREE OF
GARBAGE AND HARMFUL POLLUTANTS; AND AUTHORIZING THE CITY
CLERK AND CITY MANAGER TO EXECUTE A GRANT AGREEMENT WITH
CLEAN MIAMI BEACH, INC.
WHEREAS, Gean Miami Beach, Inc. (' Clean Miami Beach") is a not -for -profit
corporation of the State of Florida, founded by Miami Beach resident Sophie Ringlet dedicated to
the protection of Miami Beach's natural habitats and its marine wildlife; and
WHEREAS, as engagement grew and word of Ringel' s commitment to a clean and safe
environment for wildlife and sustainable business alike became known, her organized cleanup
volunteers intensified to include City officials, the Miami Beach Police Department Officers,
students, teachers, and executives who rare about making a difference; and
WHEREAS, to this day, Clean Miami Beach has conducted 351 cleanups, engaged
14,546 volunteers, and collected 103,831 pounds of trash and plastic waste; and
WHEREAS, on April 19, 2024, Ringel, presented the achievements of Clean Miami
Beach to the Finance and Economic Resilience Committee and requested $45,000 to
implement more extensive efforts including twelve (12) community cleanup events, the annual
EcoFest, ten (10) Classrooms on the Sand, ten (10) Microplastic Art Workshops, and five (5)
School Presentations; and
WHEREAS, the Administration recommends the Mayor and City Commission approve a
one-time grant in the total amount of $45,000 to assist Clean Miami Beach with its efforts to
keep the City and its beautiful beaches clean and plasticfree, subject to Clean Miami Beach
submitting an initial report and a final report, documenting the objectives achieved with the grant
funding and compliance with all other terms of City's standard grant agreement.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve a grant in the amount of $45,000 to Clean Miami Beach, Inc., a
Florida not -for -profit corporation, in support of its programming efforts to keep Miami Beach and
its natural habitats free of garbage and harmful pollutants; and authorize the City Clerk and City
Manager to execute a grant agreement with Clean Miami Beach, Inc.
PASSED AND ADOPTED this �� day/9 ✓A Af 2
Steven Meiner, Mayor
ATTEST,
Dili — 3 2024
Rafael E. Gradado, City Clerk
Sponsored by Commissioner Alex J. Fernandez
APPROVED AS TO
FORM & LANGUAGE
&FOR EXECUTION
°ecatr ou.IEo� 6lis—J
9 Gtyaewmey onto
Docusign Envelope ID BMBE207-28C 43A5-A209-B5BF39AC0F9E
Resolutions - C7 J
MIAMI BEACH
COMMISSION MEMORANDUM
DATE: June 26, 2024
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING A ONE-TIME GRANT IN THE AMOUNT
OF $45,000 TO CLEAN MIAMI BEACH, INC., A FLORIDA NOT -FOR -PROFIT
CORPORATION, IN SUPPORT OF ITS PROGRAMMING EFFORTS TO KEEP
MIAMI BEACH AND ITS NATURAL HABITATS FREE OF GARBAGE AND
HARMFUL POLLUTANTS; AND AUTHORIZING THE CITY CLERK AND CITY
MANAGER TO EXECUTE A GRANT AGREEMENT WITH CLEAN MIAMI BEACH,
INC.
The Administration recommends the Mayor and City Commission adopt the resolution.
On April 19, 2024, the Finance and Economic Resilience Committee discussed awarding a grant
to Clean Miami Beach, The Committee unanimously moved the item to be heard at Commission
with a favorable recommendation to prioritize during the FY2025 budget process funding for a
$45,000 one-Ume grant to Clean Miami Beach. The Item is sponsored by Commissioner
Fernandez.
On February 21, 2024, the Mayor and City Commission referred discussion item C4 F to the
Finance and Economic Resiliency Committee to discuss awarding a grant to Clean Miami Beach
to implement more extensive cleanup efforts (Attachment A).
On January 25, 2024, the Miami Beach Sustainability Committee passed a motion requesting that
the waste hauler contract that is selected forthe franchise agreement contract with the City double
the funding that is currently provided for environmentally focused non-profit organizations. In
addition, the Sustainability Committee recommended that the City identify other funding
opportunities through state or federal agencies to apply for grants for community organizations
focused on sustainability and climate change work.
ANALYSIS
Clean Miami Beach is a local non-profit organization dedicated to keeping the community and
surrounding natural habitats free of garbage and harmful pollutants. The City of Miami Beach has
provided an estimated total funding of approximately $40,000 to Clean Miami Beach since 2021.
Most recently, Clean MB was awarded $12,000 through the 2023 Miami Beach Rising Above
grants. The scope of the Clean MB grant covers twelve (12) beach cleanup events. Clean MB
was awarded $11,300 through the 2021 Miami Beach Rising Above grants. The scope of this
grant covered eleven (11) beach cleanup activities. The competitive grants are distributed to
philanthropic organizations with an emphasis on environmental projects and programs. This grant
is made available every two years. The majority of the grants are made possible through the
Boucher Brothers Miami Beach LLC Public Beachfront Concession Agreement and the Waste
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Contract Agreement fees. These agreements include value-added enhancements to support
environmental organizations and their work in Miami Beach.
Additionally, in February 2023, per Resolution No. 2023-32501, the Mayor and City Commission
approved a grant in the amount of $15,000 to Clean MB in support of Its programming efforts for
beach cleanups in the City of Miami Beach. The scope of this grant covers fifteen (IS) volunteer -
based beach cleanup events. The City has also engaged with Clean MB for one-time activations
during high -impact times, such as Spring Break, or to complement existing community events,
such as Turtle Fast, at a price of $1,000 per activation.
On April 19, 2024. Sophie Ringel, Founder and Executive Director of Clean Miami Beach,
presented the achievements of Clean Miami Beach to the Finance and Economic Resilience
Committee and requested $45,000 to implement more extensive efforts (Attachment B). The
funds requested would support twelve (12) community cleanup events, the annual EcoFest, ten
(10) Classrooms on the Sand, ten (10) Microplastic Art Workshops, and five (5) School
Presentations.
FISCAL IMPACT STATEMENT
$45,000 in funding will need to be identified in the FY 2025 budget process.
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
The Business Impact Estimate (BIE) was published on. See BIE at:
httos // w miamibeachflgov/city-hall/city-clerk/meeling-notices/
FINANCIAL INFORMATION
CONCLUSION
The Finance and Economic Resilience Committee unanimously moved the item to be heard at
Commission with a favorable recommendation to prioritize during the FY 2025 budget process
funding for a $45,000 one-time grant to Clean Miami Beach. Clean Miami Beach is a valued and
impactful organization the contributes to the environmental stewardship of local beaches and
marine wildlife.
Applicable Area
Citywide
Is this a "Residents Right to Know" item.
pursuant to City Code Section 2-17?
Yes
Is this Item related to a G.O. Bond
Protect?
No
Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481,
includes a Principal engaged in lobbying? No
If so, specify the name of lobbyist(s) and principal(s):
Department
Page 465 of 1862
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Environment and Sustainability
Sponsor(s)
Commissioner Alex Fernandez
Co-snonsor(s1
Page 466 of 1862
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MIAMI BEACH
Committee Assignments - C4 F
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Commissioner Alex Fernandez
DATE: February 21, 2024
SUBJECT: REFERRAL TO THE FINANCE AND ECONOMIC RESILIENCY
COMMITTEE TO DISCUSS AWARDING A GRANT TO CLEAN MIAMI
BEACH TO IMPLEMENT MORE EXTENSIVE CLEANUP EFFORTS.
Please place on the February 21, 2024 agenda a referral to the Finance and Economic
Resiliency Committee to discuss approving a one-time grant to Clean Miami Beach, Inc.
Clean Miami Beach, Inc. ("Clean Miami Beach") is a riot -for -profit corporation of the State of
Florida, founded by Miami Beach resident Sophie Ringlet dedicated to the protection of
beautiful Miami Beach and its marine wildlife.
In 2023, the Mayor and City Commission approved a one-time grant in the total amount of
$15,000 to assist Clean Miami Beach with its efforts to keep the City and its beautiful beaches
clean and plastic -free, and directed the City Administration to prioritize the allocation of a
$15,000 grant to Clean Miami Beach for its beach clean-up programming, as part of the City's
annual budget process for FY2024.
In 2023, Clean Miami Beach conducted 95 total cleanups, with 29,212 pounds of trash picked
up, and has hosted or participated in programming to promote its mission including tabling
events, speaking engagements, school presentations, corporate presentations, and art
workshops.
While the grant provided has been invaluable in supporting various cleanup initiatives and
educational programs, the challenges our community faces in ensuring the cleanliness and
environmental sustainability of our beloved Miami Beach are multifaceted and ever-growing.
Clean Miami Beach's current budget for 2024 is approximately $375,000 including, but not
limited to, payroll, insurance, operations, business expanses, contracted services, and facilities
(see attached Exhibit A for itemized allocations.
I would like Clean Miami Beach to present a funding request before the Committee, outlining
what is needed to implement more extensive cleanup efforts, invest in sustainable practices,
and enhance its educational outreach programs, along with deliverables, and for the Committee
to ultimately to determine a recommended grant amount to the full City Commission.
Page 171 of 1278
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s 2:
� _ nF C •1 !r: 9 LS. ti. _
C
Yes No
LLgislaiive Tracking
Commissioner Alex Fernandez
ATTACHMENTS:
Description
o Me=
Page 172 of 1278
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MIAMIBEACH
City of Miami Beach, 17M Convention Center Drive. Miami Beach, Flondo 33139, w .miamibeachll.gov
COMMISSION MEMORANDUM
TO: Honorable Members of the City Commission
FROM: Commissioner Alex J. Fernandez
DATE: February 21, 2024
SUBJECT: Referral to the Finance and Economic Resiliency Committee to
discuss awarding a grant to Clean Miami Beach to implement more
extensive cleanup efforts
Please place on the February 21, 2024 agenda a referral to the Finance and Economic Resiliency
Committee to discuss approving a one-time grant to Clean Miami Beach, Inc.
Clean Miami Beach, Inc. ("Clean Miami Beach") is a not -for -profit corporation of the State of Florida,
founded by Miami Beach resident Sophie Rings[ dedicated to the protection of beautiful Miami Beach
and its marine wildlife.
In 2023, the Mayor and City Commission approved a one-time grant in the total amount of $15,000 to
assist Clean Miami Beach with its efforts to keep the City and its beautiful beaches clean and plastic -
free, and directed the City Administration to prioritize the allocation of a $15,000 grant to Clean Miami
Beach for its beach clean-up programming, as part of the City's annual budget process for FY2024.
In 2023, Clean Miami Beach conducted 95 total cleanups, with 29,212 pounds of trash picked up, and
has hosted or participated in programming to promote its mission including tabling events, speaking
engagements, school presentations, corporate presentations, and art workshops.
While the grant provided has been invaluable in supporting various cleanup initiatives and educational
programs, the challenges our community faces in ensuring the cleanliness and environmental
sustainability, of our beloved Miami Beach are multifaceted and ever-growing.
Clean Miami Beach's current budget for 2024 is approximately $375,000 including, but not limited to,
payroll, insurance, operations, business expanses, contracted services, and facilities (see attached
Exhibit A for itemized allocations.
I would like Clean Miami Beach to present a funding request before the Committee, outlining what is
needed to implement more extensive cleanup efforts, invest in sustainable practices, and enhance its
educational outreach programs, along with deliverables, and for the Committee to ultimately to
determine a recommended grant amount to the full City Commission.
Page 173 of 1278
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Dowsign Fnvelope ID. B66aE20R28C 43A5-A209-8$BF39ACOF9E
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING THE REVISED SCOPE OF SERVICES
FOR THE GRANT AGREEMENT WITH CLEAN MIAMI BEACH, INC., FOR THE
ONE-TIME GRANT IN THE AMOUNT OF $45,000 APPROVED BY THE MAYOR
AND CITY COMMISSION IN RESOLUTION NO, 2024.33094 AT ITS JUNE 26,
2024, MEETING, IN SUPPORT OF PROGRAMMING EFFORTS TO KEEP MIAMI
BEACH AND ITS NATURAL HABITATS FREE OF GARBAGE AND HARMFUL
POLLUTANTS, AND AUTHORIZING THE CITY CLERK AND CITY MANAGER TO
EXECUTE THE CITY'S STANDARD GRANT AGREEMENT WITH RESPECT TO
THE FOREGOING,
WHEREAS, Clean Miami Beach, Inc. ("Clean Miami Beach") is a not -for -profit corporation of
the State of Florida, founded by Miami Beach resident Sophie Ringlet dedicated to the protection of
Miami Beach's natural habitats and its marine wildlife, and
WHEREAS, on April 19, 2024, Ringel, presented the achievements of Clean Miami Beach to
the Finance and Economic Resilience Committee and requested $45,000 to implement more
extensive efforts including twelve (12) community cleanup events, the annual ECbFest, ten (10)
Classrooms on the Sand, ten (10) Micropiastic Art Workshops, and five (5) School Presentations;
and
WHEREAS, on June 26, 2024, per Resolution No. 2024-33094, the Mayor and City
Commission approved a one-time grant in the total amount of $45,000 to assist Ciean Miami Beach
with its efforts to keep the City and its beautiful beaches clean and plastic -five, subject to Clean
Miami Beach submitting an initial report and a final report, documenting the objectives achieved with
the grant funding and compliance with all other terms of Citys standard grant agreement; and
WHEREAS, Clean Miami Beach has requested updating the scope of the grant agreement
to reduce the number of Microplastic Art Workshops from ten (W) to five (5) workshops, due to the
limited supply of plastic debris required for the workshops, and to increase the number of community
cleanup events from twelve (17) to seventeen (17) cleanup events.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve
the revised scope of services for the grant agreement with Clean Miami Beach, Inc., for the one-time
grant in the amount of $45,000 approved by the Mayor and City Commission in Resolution No.
2024-33094 at its June 26, 2024, meeting, and authorize the City Clerk and City Manager to execute
the City' s standard: grant agreement with respect to the foregoing.
PASSED AND ADOPTED this �?o _ day of fi,&/2024.
Steve�or
ATTEST:
es'�ieE'�. APPROVED AS TO
NOV Z Z POP4 >'`' y'' FORM & LANGUAGE
Rafael E. Granado, City Clerk ,IN6,u it ry BJFFORR EXECUTION
Sponsored by CommisslonerAlex J. FernandezvRCH z�, Aif
City orneyAy Date
Page 371 of 1993
Docusign Envelope in: Bfi66E20>-28C0<3A5-A24&BSBf39ACoraE
Resolutions - C71
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Eric Carpenter, City Manager
DATE: November 20, 2024
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING THE REVISED SCOPE OF SERVICES
FOR THE GRANT AGREEMENT WITH CLEAN MIAMI BEACH, INC., FOR THE
ONE-TIME GRANT IN THE AMOUNT OF $45,000 APPROVED BY THE MAYOR
AND CITY COMMISSION IN RESOLUTION NO. 2024.33094 AT ITS JUNE 26,
2024, MEETING, IN SUPPORT OF PROGRAMMING EFFORTS TO KEEP MIAMI
BEACH AND ITS NATURAL HABITATS FREE OF GARBAGE AND HARMFUL
POLLUTANTS, AND AUTHORIZING THE CITY CLERK AND CITY MANAGER TO
EXECUTE THE Cn Y'S STANDARD GRANT AGREEMENT WITH RESPECT TO
THE FOREGOING.
RECOMMENDATION
The Administration recommends the Mayor and City Commission adopt the resolution to approve
the updated scope of services requested by Clean Miami Beach for the grant approved by the
Mayor and City Commission.
BACKGROUNDIHISTORY
On February 21, 2024, the Mayor and City Commission referred discussion item C4 F to the
Finance and Economic Resiliency Committee to discuss awarding a grant to Clean Miami Beach
to implement more extensive cleanup efforts (Attachment A).
On April 19, 2024, the Finance and Economic Resilience Committee discussed awarding a grant
to Clean Miami Beach. The Committee unanimously moved the item to be heard at Commission
with a favorable recommendation to prioritize during the FY2025 budget process funding for a
$45,000 one-time grant to Clean Miami Beach. The item is sponsored by Commissioner
Fernandez.
On June 25, 2024„ the Mayor and City Oombussion approved a one-time grant in the amount of
$45,000 to Clean Miami Beach in support of its programming for the deliverables proposed during
the April 19, 2024, Finance and Economic Resilience Committee meeting.
ANALYSIS
Clean Miami Beach is a local non-profit organization dedicated to keeping the community and
surrounding natural habitats free of garbage and harmful pollutants. On April 19, 2024, Sophie
Ringel, Founder and Executive Director of Clean Miami Beach, presented the achievements of
Clean Miami Beach to the Finance and Economic Resilience Committee and requested $45,000
to implement more extensive efforts. The presentation detailed the following proposed
deliverables for the funds requested: twelve (12) community cleanup events, the annual EcoFest,
ten (10) Classrooms on the Sand, ten (10) Microplastic Art Workshops, and five (5) School
Presentations.
Page 365 of 1993
Doonsign Envelope ID'. B66BE2D7-28C 43A5-A209-B5BF39ACOF9E
On June 26, 2024, the Mayor and City Commission approved a one-time grant in the amount of
$45,000 to Clean Miami Beach in support of its programming for the deliverables proposed during
the April 19, 2024, Finance and Economic Resilience Committee meeting, as listed above.
During the drafting of the grant agreement with the Environment and Sustainability Department,
Clean MB requested updating the deliverables of the grant to accommodate the available
materials for the Microplastic Art Workshops. Given the limited microplastic available for the art
workshops, Clean MB requested reducing the number of Microplastic Art Workshops to five (5)
and increasing the number of community cleanup events to seventeen (17). After consultation
with the City Attorney's Office, it was determined that the changes in grant deliverables requested
by Clean Miami Beach require City Commission approval. The updated Resolution contains the
change in deliverables requested and is included as Attachment B. The grant agreement can be
processed following the City Commission approval of the Resolution.
$45,000 has been approved as a one-time grant enhancement in the FY 2025 budget.
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
If applicable, the Business Impact Estimate (BIE) was published on:
See BIE at: https�ilwww miamibeachFl gov/city-hall/city-clerk/meeting-notices/
CONCLUSION
The updated deliverables for the grant agreement change the breakdown of events but keep the
total number of events the same. The updated deliverables for the grant are: seventeen (17)
community cleanup events, the annual EcoFest, ten (10) Classrooms on the Sand, five (5)
Microplastic Art Workshops, and five (5) School presentations.
Applicable Area
Citywide
Is this a "Residents Right to Know" item,
pursuant to City Code Section 2-17?
Yes
Is this item related to a G.O. Bond
Project?
No
Was this Agenda Item initially requested by a lobbyist which as defined in Code Sec. 2 481,
includes a principal engaged in lobbying? No
If so, specify the name of lobbyist(s) and principal(s): .
Department
Environment and Sustainability
Sponsor(s)
Page 366 of 1993
noonsign Envelope lID B66BE207-28C443A5-A209-B5131F39ACOF9E
Commissioner Alex Fernandez
Co-sponsor(s)
Condensed Title
Approve Revised Grant Scope with Clean Miami Beach. (Fernandez) EN
Page 367 of 1993
Docusi9n Envelope ID: B66BE207-28C413A5-A209-B5BF39ACOF9E
,. " : = ■ Contract/Document Routing Form
Grant Agt - Clear Miami Beach
Clean Miami Beach, Inc.
ENV i SUST
Amy Knowles
Maria Hernandez
Type 1-Contract amendment, change order or task order resulting more a Procurement -Issued mmpemlve solichallon.
Type 2-Other contract, amendment change order or Task order not resulrm"om a prmuremens issued competitive solicitation.
Type 3- Independent Contrazzar Agreement(ICA) Typefi-Tenant Agreement
m Type 4-Graagreements with the City as the recipient Type) -Inter -governmental agenw agree ...
X
Type S-Grant agreements with the Clry as We grantor
1
1 Other:
Brief Sun rrw1 1i latt+ab memo : Id: I II i I i l5 Isnecessary)
to keep M iaml Beach and its natural
This is a grant being awarded to Clean Miami Beach in support of Its programming efforts
Clean Miami Beach will complete: 17 cleanup
habitats free of garbage and harmful pollutants. This grant is a one-time grant.
five microplastic an workshops, and five school
events, annual Eco Fast, 30 Classroom an the Sand learning events,
presentations.
Or
1 year
Grant Funded: Yes X No I Stale Federal i i Other:
e
1 $45,000 178-6886-00D343-36-402-518-004" Yes X No
Yes No
2 Yes No
3 yes No
a yes No
5
1. For contracts longer than five years, contrtt the Procurement Department. 2. Attach any supporting explanation needed.
3. Budget approval indicates approval for current fiscal year only. Future years are subject to City Commission approval of
annual adopted pplatmi, bud at.
-jr, Commission Approved X Yes No Resdmion No.: CC Agenda Item No.: CC Meeting Date:
2024-33094/ 1 C71 b/21,/2o24
fro, explain why CC approyalis not required: race -soda
Legal For. Approved X Yes No If no, explainbelow why form pproval is not necessary:
Procurement:
N/Arants:
7.7
N/A
Budget Tama" Stewart
fna Bib
nformation Technology:
N/A
gisk Management
N
Fleeti Facilities:
N/A
Human Resources:
N/A
Other: Jason Greene, Chief
Financial CHI
Reviewed by
Nicole Nunez �'_