Resolution 2025-33461RESOLUTION NO. 2025-33461
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
FINANCE AND ECONOMIC RESILIENCY COMMITTEE AT ITS DECEMBER 20,
2024 MEETING, DIRECTING THE ADMINISTRATION TO PROCEED WITH
NEGOTIATIONS OF A LONG-TERM AGREEMENT BETWEEN THE CITY AND
WASTE CONNECTIONS OF FLORIDA, INC., AND WAIVING BY 517TH VOTE,
THE FORMAL COMPETITIVE BIDDING REQUIREMENT IN SECTION 82-39(A)
OF THE CITY CODE, FINDING THAT THE PUBLIC INTEREST WOULD BE
SERVED BY WAIVING SUCH CONDITION, TO CONTINUE TO PROVIDE
STABLE PRICING AND CONTINUED SERVICE EXCELLENCE TO OUR
RESIDENTS; AND FURTHER REQUIRING THE SUCCESSFULLY
NEGOTIATED AGREEMENT BE BROUGHT BACK TO THE CITY
COMMISSION FOR APPROVAL.
WHEREAS, in 2019, the City entered into an Agreement with Waste Connections of Florida
Inc. (Waste Connections), formerly known as Choice Environmental Services of Miami, Inc.,
extending their contract from 2019 - 2023, with the option to renew up to three (3) additional one-
year renewal terms; and
WHEREAS, the City is currently in its second one-year renewal term with Waste Connections
of Florida, set to expire in December 2025, with the extension renewable by mutual consent of both
parties; and
WHEREAS, Waste Connections has indicated to the Administration that they will NOT be
able to renew their contract with the City after the extension expires in December 2025, due to the
increase in cost of service; and
WHEREAS, the existing contract terms as written are no longer deemed financially viable for
Waste Connections; and
WHEREAS, research shows that in the State of Florida (based on bids submitted to the
different Florida cities for Residential Solid Waste Services), there has been an average rate increase
of 50% over a five-year period, from 2019 — 2024; and
WHEREAS, on November 20, 2024, at the request of Commissioner Joseph Magazine, the
Mayor and City Commission (City Commission) approved a referral to the Finance and Economic
Resiliency Committee (FERC) to discuss the City's Residential Solid Waste Collection Contract; and
WHEREAS, additionally, to provide a presentation showing the City's current situation, stats
showing recent rate increases, and staff recommendations on whether to continue with the existing
agreement or procure a new one, as well as a menu of options to consider on the matter; and
WHEREAS, on December 20, 2024, FERC members discussed the Residential Solid Waste
Collection Contract and presentation as requested; and
WHEREAS, the discussion concluded with a motion, directing the Administration to proceed
with negotiations for a long-term agreement between the City and Waste Connections, and waiving
by 5/7th vote, the formal competitive bidding requirement in Section 82-39(a) of the City Code, finding
that the public interest would be served by waiving such condition, to continue to provide stable
pricing and continued service excellence to our residents, and once negotiations are completed,
bring it to the City Commission for approval.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept
the recommendation of the Finance and Economic Resiliency Committee at its December 20, 2024
meeting, direct the Administration to proceed with negotiations of a long-term agreement between
the City and Waste Connections of Florida, Inc., and waive by 5/7th vote the formal competitive
bidding requirement in Section 82-39(a) of the City Code, finding that the public interest would be
served by waiving such condition, to continue to provide stable pricing and continued service
excellence to our residents; and further require the successfully negotiated agreement be brought
back to the City Commission for approval.
PASSED AND ADOPTED this 3 day of r$brUae 2025.
Steven Meiner, Mayor
ATTEST:
Z-V FEB 0 5 2025
Rafael E. Granado, City Clerk
410m" 0RA-iED-" ;
APPROVED AS TO
FORM & LANGUAGE
& FO7UTION
City Attey Date
Resolutions - C7 H
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Eric Carpenter, City Manager
DATE: February 3, 2025
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
FINANCE AND ECONOMIC RESILIENCY COMMITTEE AT ITS DECEMBER 20,
2024 MEETING, DIRECTING THE ADMINISTRATION TO PROCEED WITH
NEGOTIATIONS FOR A LONG-TERM AGREEMENT BETWEEN THE CITY AND
WASTE CONNECTIONS OF FLORIDA, INC., AND WAIVING, BY 5/7TH VOTE, THE
FORMAL COMPETITIVE BIDDING REQUIREMENT IN SECTION 82-39(A) OF THE
CITY CODE, FINDING THAT THE PUBLIC INTEREST WOULD BE SERVED BY
WAIVING SUCH CONDITION, TO CONTINUE TO PROVIDE STABLE PRICING
AND CONTINUED SERVICE EXCELLENCE TO OUR RESIDENTS, AND ONCE
NEGOTIATIONS ARE COMPLETED, BRING IT TO THE CITY COMMISSION FOR
APPROVAL.
RECOMMENDATION
The Administration recommends accepting the recommendation of the Finance and Economic
Resiliency Committee (FERC) at its December 20, 2024 meeting, directing the Administration to
proceed with negotiations for a long-term agreement between the City and Waste Connections of
Florida Inc. (Waste Connections), and waiving, by 5/7th vote, the formal competitive bidding
requirement in Section 82-39(a) of the City Code, finding that the public interest would be served
by waiving such condition, to continue to provide stable pricing and continued service excellence
to our residents, and once negotiations are completed, bring it to the City Commission for
approval.
BACKGROUND/HISTORY
In 2019, the City entered into an Agreement with Waste Connections, formerly known as Choice
Environmental Services of Miami, Inc., extending their contract from 2019 - 2023, with the option
to renew up to three (3) additional one-year renewal terms.
The City is currently in its second one-year renewal term with Waste Connections of Florida, set
to expire in December 2025. This extension can only be renewed by mutual consent of both
parties.
Waste Connections of Florida has indicated to the Administration that they will NOT be able to
renew their contract with the City after the extension expires in December 2025, due to the
increase in cost of service. The existing contract terms as written, are no longer deemed
financially viable for Waste Connections. Further, research shows that in the State of Florida
(based on bids submitted to the different Florida cities for residential solid waste services), there
has been an average rate increase of 50% over a five-year period, from 2019 — 2024.
On November 20, 2024, at the request of Commissioner Joseph Magazine, the Mayor and City
Commission (City Commission) approved a referral to FERC to discuss the City's Residential
Solid Waste Collection Contract. Additionally, to provide a presentation showing the City's current
situation, statistics showing recent rate increases, and staff recommendations on whether to
Page 690 of 1859
continue with the existing agreement or to procure a new one, as well as any other options to
consider on the matter.
On December 20, 2024, FERC members discussed the Residential Solid Waste Collection
Contract and presentation (see attached) as requested. The discussion concluded with a motion,
directing the Administration to proceed with negotiations for a long-term agreement between the
City and Waste Connections, and waiving by 5/7th vote, the formal competitive bidding
requirement in Section 82-39(a) of the City Code, finding that the public interest would be served
by waiving such condition, to continue to provide stable pricing and continued service excellence
to our residents, and once negotiations are completed, bring it to the City Commission for
approval.
Waiving the formal competitive bidding requirement is necessary to allow the Administration to
negotiate a contract which will be brought back to the City Commission for a formal vote.
FISCAL IMPACT STATEMENT
No fiscal impact.
CONCLUSION
The Administration recommends accepting the recommendation of the FERC at its December 20,
2024 meeting, directing the Administration to proceed with negotiations for a long-term agreement
between the City and Waste Connections, and waiving, by 5/7th vote, the formal competitive
bidding requirement in Section 82-39(a) of the City Code, finding that the public interest would be
served by waiving such condition, to continue to provide stable pricing and continued service
excellence to our residents, and once negotiations are completed, bring it to the City Commission
for approval.
Applicable Area
Citywide
Is this a "Residents Right to Know" item,
pursuant to City Code Section 2-17?
Yes
Is this item related to a G.O. Bond
Protect?
No
Was this Agenda Item initially requested by a lobbyist which as defined in Code Sec. 2-481,
includes a principal engaged in lobbying? No
If so, specify the name of lobbyist(s) and principal(s):
Department
Public Works
Sponsor(s)
Commissioner Joseph Magazine
Condensed Title
Accept Rec/Waive Bid/Negotiate Long-term Agmt w/ Waste Connections of Florida. PW 5/7
Previous Action (For City Clerk Use Only
Page 691 of 1859
i
a7i,7 �1:
RESIDENTIAL SOLID WASTE = _ t- .- .
COLLECTION CONTRACT
�r
DISCUSSION
FINANCE AND ECONOMIC RESILIENCY
COMMITTEE MEETING
December 20 2024
'PUBLIC WORKS DEPAR
HISTORY
In 2010, the City of Miami Beach (the City) entered into a Residential Single Family and
Multi -Family Exclusive Agreement for solid waste services with Choice Environmental
Services of Miami, Inc. (Choice Environmental), for a duration of five (5) years (2010-
2015).
This Agreement provided the City with the option to renewal for up to three (3)
additional one (1) year terms.
In 2014, the City Commission authorized a First amendment to the Agreement,
consenting to the name change of the contractor from Choice Environmental to
Progressive Waste Solutions of FL, Inc. (Progressive Waste), with all other material terms
remaining unaltered.
Upon the expiration of the initial term of the Agreement, the City Commission, on July 8,
2015, approved a one (1) year extension, with a directive to the City Administration to
prepare a Request for Proposals (RFP, to go out for bid for future residential disposal and
waste services).
Page 696 of 1859
In 2015, the Administration presented, and the City Commission approved, the issuance
of RFP 2015-258-WG for the Collection and Disposal of Residential Solid Waste Yard
Trash, Bulk Waste, and Operation of the City's Green Waste Facility.
In 2016, the City Commission provided further direction to the Administration to
negotiate and extend the contract with Waste Connections, for the remaining two, one-
year extension terms, extending the contract to 2018.
HISTORY Following the review and evaluation of the RFP submittals, it was deemed that Waste
Connections was the best qualified firm to continue the City's Residential Solid Waste
services.
In 2019, the City entered into an Agreement with Waste Connections, extending the
contract to 2023, with the option of up to three (3) additional one-year renewal terms,
provided that the Contractor is not in default under the agreement.
The City is its second one-year renewal term with Waste Connections, set to expire on
December 2025.
Page 697 of 1859
4
WHERE WE
ARETODAY
Waste Connections has already indicated to the City that they will NOT be able to
renew the Agreement after December 2025 under the existing contract terms. This
extension can only be renewed by mutual consent of both parties.
Due to the increase in cost of service, the existing contract terms are no longer
deemed financially viable for Waste Connections.
Staffs research shows that in the State of Florida (based on recent bids submitted to
the different Florida cities for Residential Solid Waste Services` there has been a rate
increase for Residential Solid Waste Services in Florida cities, averaging 50%, from
2019 — 2024 (as shown on the next slide).
Page 698 of 1859
y
ANALYSIS
2024
2023
2021
Indian River County
32%
Highland Beach
93%
City of Crystal River
61%
Islamorada
9%
North Lauderdale
119%
YearlyAverage Increase
g
Monroe County
38%
27%
West Melbourne
101%
Margate
32%
Miami -Dade County
Wilton Manors
81%
Pembroke Pines
87%
2019-2024
2024 Average % Increase
32%
Coral Springs
26%
Wellington
28%
Village of Pa:m Springs
56%
Pompano Beach
54%
Weston
5%
City of Melbourne
38%
2019
43%
City of Jacksonville svc area 2
81%
City of Malabar
104%
Fernandina Beach
26%
City of Hypluxo
63%
37%
Polk County SA2
96%
City of Miramar
62%
Hillsborough County
31%
St. Johns County
41%
2021 Average % Increase
62%
2023 Average % Increase
56%
2021
_ 62%
2020
Davie
39%
2022
74%
Port St. Lucie (Citywide)
49%
El Portal
19%
Lee County Area 4
67%
Coral Gables
53%
Southwest Ranches
187%
2020 Average % Increase
37%
2023
56%
Jupiter
53%
Ft. Lauderdale
97%
2024
32%
City of Delray Beach
61%
Riviera Beach
64%
Fort Lauderdale
5o
Sebastian
35%
Weston
77
0'0,b 20% 40% 60`,ro 80%
Tarpon Springs
53%
Coconut Creek
22
2022 Average %Increase
74%
Hollywood
23
■ 2024
2023 2022 ■ 2021 2020 2019
2019 Average % Increase
431,,
Page 699 of 1859
Twice a week garbage service, and 6 bulk pickups a year. This is a back door or
side yard service which is used by 80% of the residents.
CURRENT Waste Connections also runs the City's Green Waste Facility, located at 2800
SERVICE Meridian Avenue. This facility is open Monday through Saturday 7am-5pm and
takes residential yard waste, electronic waste and textilesfree of charge to Miami
LEVELS Beach residents.
Page 700 of 1859 11
CURRENT
RATES
r $48.53 per month for single-family residential units
i $44.10 per unit, per month, for Multi Family up to 8 units
Fees include a $16 City service fee for single family home -owners and a $12
monthly fee for multi -family. The City service fee includes administrative costs
and contractual management services by City Administration,
Page 701 of 1859
L\
WA
ADMINISTRATION
RECOMMENDATION
Based on the existing market conditions, the Administration does not recommend
going out to bid for Residential Solid Waste Services.
Further, the City of Miami Beach is only one of two cities in Broward and Miami -
Dade County that provides this type of service, which is more labor intensive and
requires the use of rear load trucks verses cart tippers picking up curbside.
As depicted in a previous slide, rates have been going up significantly over the past 4
years (that have gone out to bid for Residential Solid Waste Services). The cities
listed on the slide, have curbside service and not the back door or side yard service
like the City of Miami Beach offers.
Taking all of this into consideration the Administration recommends moving forward
with a bid waiver, allowing the negotiations of a long-term Agreement with Waste
Connections, to continue to provide stable pricing and continued service excellence
to our residei,ts, and once negotiations are completed, bring it to the City
Commission for approval.
Page 702 of 1859
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