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HomeMy WebLinkAboutGrant Agreement with Miami Beach Community Health Center, Inc0=c gn Enve" lO: ADCSFCF&ACB DF-9A&175 10CXCA Reso No. 2023-32647 MIAMI BEACH CITY OF MIAMI BEACH FISCAL YEAR 2024-2025 NOV 26 Wit GRANTAGREEMENT GRANT PROJECT No.: 2025-CMB-09 This GRANT AGREEMENT (hereinafter the -Agreement') is made and entered into this day of , 20 by and between the City of Miami Beach, Florida (hereinafter the "City"), and Miami Beach Community Health Center, Inc., a Florida not -for -profit corporation (hereinafter the 'Grantee"). This Agreement is effective October 1, 2024, the "Effective Date." ARTICLE 11 GRANT DESCRIPTION GRANTEE: Miami Beach Community Health Center, Inc. GRANTEE CONTRACT ADMINISTRATOR: Sorancely Memivar ADDRESS: 710 Alton Road CITY, STATE, ZIP: Miami Beach FL 33139 PHONE, FAX, E-MAIL: 305-538-8835, 305-938-4044 SorancelvmGdmbchc.com GRANT AMOUNT: $22,000 PROJECT DESCRIPTION: See Exhibit 1 hereto GRANT PROJECT BUDGET: See Exhibit 2 hereto GRANT TERM: October 1 2024 — September 30, 2025 EXPENDITURE DEADLINE: September 30. 2025 PROJECT COMPLETION DATE: September 30, 2025 FINAL REPORT DEADLINE: October 10 2025 FINAL REIMBURSEMENT REQUEST DEADLINE: October 10, 2025 D sign Ern 1ID: ADC5FCF"CW46DF-9AW75C0470C30CA IN WITNESS WHEREOF, the parties hereto have executed this Agreement. FOR CITY: City of Miami Beach, Florida ATTEST: By: — 2�d Rafael E. branado, City Clerk Eric Carpenter, City Manager \as°`B,y NOV 9 s 1mt :: cy''1 Date `INCDPPTOAAiED: FOR GRANTEE: Miami Beach Community Health Center, Inc. Federal Id No. 59.1829984 ATTEST: By: Authorized Signature p4hi ✓m co (D AGAry A to " C o Print Name an4 Title Print Name and Ale 14 /.�aoa Date APPROVED AS TO FORM d LANGUAGE 6 FOR EXECUTION Page 2t D 0 CI*Aft� NN11 Do usigo Envelope ID'. ADC5FGF6-ACa646DF-WA 75CO4n=CA ARTICLE 111 GENERAL CONDITIONS 1. PARTIES: The parties to this Agreement are the Grantee listed In Article I, and the City, a municipal corporation organized under the laws of the State of Florida. The City has delegated the responsibility of administering this Grant to the City Manager or the City Manager's authorized designee (the "Contract Administrator"). 2. PROJECT DESCRIPTION: The Grantee may only use the Grant for the purposes that are specifically described In the Project Description, attached hereto as Exhibit 1 (the "Project'). Any modification to Exhibit 1 ("Project Description"), shall not be effective unless approved by a written amendment to this Agreement signed by the City and Grantee. Grantee agrees that all funding provided by the City pursuant to this Agreement will be used exclusively for goods or services to be provided within the City of Miami Beach. 3. GRANT PROJECT BUDGET: Subject to the availability of City funds, the maximum amount payable to Grantee for goods or services rendered under this Agreement shall not exceed the Gram Amount as set forth In Article I of this Agreement Grantee agrees that should avallable City funding be reduced, the amount payable under this Agreement will be reduced at the sole option of the City of Miami Beach. All of the Grantee's expenditures are subject to the terms of this Agreement, and as specified in the Grant Project Budget, attached hereto as Exhibit 2. Any modification to Exhibit 2 (°Project Budget'), shall not be effective unless approved, in writing, by the Clty and Grantee. Any request by Grantee to modify the Protect Budget shell be made in writing, using City approved fors, detailing and justifying the need for such changes. Notwithstanding the foregoing, no modification to the Project Budget shall exceed the Grant Amount set forth in Article I of this Agreement. 4. REPORTS: This Grant has been awarded with the understanding that the activities and services contemplated under the Project Description will mutually contribute to the enhancement of services avallable to City residents. businesses, and visitors. As a condition of disbursements of grant funds, and to demonstrate that the Grant is fulfilling, or has fulfilled, Its purpose, the Grantee must submit quarterly reports to the Contract Administrator by the following dates: January Ill April 1 r, July 15lo, and the final report by October 10'e. New Gram awards will not be released to the Grantee until all Final Reports for previously awarded greens are received. The City may withhold any future payments of the Grant, or the award of any subsequent Grant, If it has not received all reports required to be submitted by Grantee, or If such reports do not meet the City's reporting requirements. Any reports may be disseminated by the City without the prior written consent of the Grantee. All quarterly reports must be submitted on the Grant Quarterly Status Report For, attached hereto as Exhibit 3, detailing Grantee's compliance at the time of a partial reimbursement request. Page 3 D=sip Em ope ID: ADC5FCF8-ACB6<6DF-9AB9-75CC47DC30CA 5. REIMBURSEMENT REOUE .Reimbursement requests maybe submitted to the Clty at any time during the Grant Term. All reimbursement requests must be made after expenditures have occurred. All reimbursement requests for funds must be submitted on the Grant Reimbursement Request Form, attached hereto as Exhibit 4. All reimbursement requests must be submitted poor to October 10", 2025, Grantee shall provide the City with copies of all receipts, Invoices, cancelled checks (wth copies of both front of back) and proof of expenditures of Grant monies. Grantee shall provide the City with and shall categorize all receipts, invoices, cancelled checks, and other documentation, according to the categories set forth In the grant budget. Invoices and checks must be directly related to expenses for Grant -funded activities taking place within the 2024-2025 Recall Year, 5. AMOUNT OF GRANT AND PAYMENT SCHEDULE: The total amount of the Grant Is set forth In Article I, subject to the restrictions set forth herein. In awarding this Grant, the City assumes no obligation to provide financial support of any type whatsoever In excess of the total Grant Amount Cost overruns are the sole principal responsibility of the Grantee. The Grant funds will only be remitted to the Grantee once the Mayor and City Commission have approved the grant award, and once all parties have executed this Agreement 7. GRANT RESTRICTIONS: Grant funds awarded pursuant to this Agreement may not be used for the following expenditures: remuneration of City employees for services rendered as part of a project funded by this Grant; debt reduction; social and/or fundralsing events; cash prizes; lobbying or propaganda materials; charitable contributions; or events not open to the Public. 8. NO GUARANTEE OF FUNDING: The Grantee acknowledges that the receipt of this Grant does not Imply a commitment on behalf of the City to continue or provide funding beyond the terms specified In this Agreement. 9. PROGRAM MONITORING AND EVALUATION: The City Manager or the City Manager's designee may monitor and conduct an evaluation of the Project under this Grant, which may Include, with or without limhation, visits by City representatives to Grantee's offices and/or the site of any project funded by this Gram, to observe Grantee's programs, procedures, and operations, or to discuss the Grantee's programs with Grantee's personnel; and/or requests for submittal of additional documentation or written reports, prior to the Project completion date, evidencing Grantee's progress on the Project. 10. BANK ACCOUNTS AND BONDING: Grantee shall maintain all monies received pursuant to this Agreement in an account with a bank or savings and loan association having a branch office or other physical presence in MiamfDade County. The Grantee shall provide the City with the name of the bank or savings and loan association, as well as the name and title of all individuals authorized to withdraw or write checks on Grant funds. 11. ACCOUNTING AND FINANCIAL RENEW: Funded activities by this Grant must take place during the City's fiscal year for which the Grant is approved (October 1 — September 30). The Grantee Page 4 Do sign Envelope ID: ADC5FCF&ACB6A6DF-9Ae9­75CC4] 0CA shall keep accurate and complete books and records of all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards. These books and records, as well as all documents pertaining to payments recelved and made in conjunction with this Grant, including, without limitation, vouchers, bills, Invoices, receipts and canceled checks, shall be dated within the fiscal year for which they are approved and retained in Miami -Dade County In a secure place and In an orderly fashion by the Grantee for at least three (3) years after the Expenditure Deadline specified in in this Agreement. These books, records, and documents may be examined by the City, and/or Its authorized representatives, at the Grantee's offices during regular business hours and upon reasonable notice. Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Grantee, whether or not purported to be related to this Grant. Grantee costs or earnings claimed under this Agreement may not also be claimed under any other Agreement from the City of Miami Beach or from any other entity. Any claim for double payment by Grantee shall be a material breach of this Agreement. 12. INSPECTOR GENERAL AUDIT RIGHTS: A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established the Office of the Inspector General which may, on a random basis, perform reviews, audits, inspections and investigations on all City contracts, throughout the duration of said contracts. This random audit is separate and distinct from any other audit performed by or on behalf of the City. B. The Office of the Inspector General is authorized to Investigate Cfty affairs and empowered to review past, present and proposed City programs, accounts, records, contracts and transactions. In addition, the Inspector General has the power to subpoena wknesses, administer oaths, require the production of witnesses and monitor City projects and programs. Monitoring of an existing City project or program may Include a report concerning whether the project is on time, within budget and In conformance with the contract documents and applicable law. The Inspector General shall have the power to audit, investigate, monitor, oversee, Inspect and review operations, activities, performance and procurement process Including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the Grantee , its officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. Pursuant to Section 2-378 of the City Code, the City is allocating a percentage of its overall annual contract expenditures to fund the activities and operations of the Office of Inspector General. C. Upon tan (10) days written notice to the Grantee, the Grantee shall make all requested records and documents available to the Inspector General for inspection and copying. The Inspector General Is empowered to retain the services of independent private sector auditors to sudtt, investigate, monitor, oversee, inspect and review operations activities, performance and procurement process Including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the Page 5 D sign Em op ID: ADCSFCF&ACOSASDF-9Ae&75CC470C30CA Grantee, Its officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. D. The Inspector General shall have the right to Inspect and copy all documents and records In the Grantee's possession, custody or control which In the Inspector General's sole judgment, pertain to performance of the contract, Including, but not limited to original estimate files, change order estimate files, worksheets, proposals and agreements from and with successful subcontractors and suppliers, all project -related correspondence, memoranda, Instructions, financial documents, construction documents, (bld/proposal) and contract documents, back -change documents, all documents and records which involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends receiver!, payroll and personnel records and supporting documentation for the aforesaid documents and records. E. The Grantee shall make available at its office at all reasonable times the records, materials, and other evidence regarding the acquisition (bid preparation) and performance of this contract. for examination, audit, or reproduction, until three (3) years after final payment under this contract or for any longer period required by statute or by other clauses of this contract. In addition: I. If this contract is completely or partially terminated, the Grantee shall make available records relating to the work terminated until three (3) years after any resulting final termination settlement; and II. The Grantee shall make available records relating to appeals or to litigation or the settlement of claims arising under or relating to this contract until such appeals, litigation, or claims are finally resolved. F. The provisions In this section shall apply to the Grantee, its officers, agents, employees, subcontractors and suppliers. The Grantee shall Incorporate the provisions in this section in all subcontracts and all other agreements executed by the Grantee In connection with the performance of this contract. G. Nothing in this section shall impair any independent right to the City to conduct audits or Investigative activities. The provisions of this section are neither intended nor shall they be construed to impose any liability on the City by the Grantee or third parties. 13. PUBLICITY AND CREDITS: The Grantee must include the City logo and the following credit line In all publications related to this Grant: "This Project Is funded in whole or In part by a gram from the City of Miami Beach." Grantee's failure to comply with this paragraph may preclude future grant funding from the City, in the same manner as If Grantee defaulted under this Agreement. Page 6 Docvsign Enwlope ID: ADC FCF8­AC66460E-9Ae9-75CC4nC30CA 14. LIABILITY AND INDEMNIFICATION: Grantee shall Indemnify, defend and hold harmless the City and Its officers, employees, agents, and contractors, from and against any and all actions (whether at law or In equity), darns, liabilities, losses, expenses, or damages, including, without limitation, attorneys' fees and costs of defense, for personal, economic, or bodily Injury, wrongful death, or loss of or damage to property, which the City or Its officers, employees, agents and contractors may Incur as a result of claims, demands, suite, causes of action or proceedings of any kind or nature arising out of, releling to, or resulting from the performance of this Agreement by the Grantee or its officers, employees, agents, servants, partners, principals or contractors. Grantee shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, oractions of any kind or nature In the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may Issue thereon. Grantee expressly understands and agrees that any Insurance protection required by this Agreement, or otherwise provided, shall In no way limit Its obligation, as set forth herein, to Indemnify, defend and hold harmless the City or Its officers, employees, agents, and contractors as herein provldad. If the Grantee is a government entity, this indemnification shall only be to the extent and within the limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute, whereby the Grantee entity shall not be held liable to pay a personal injury or properly damage claim or judgment by any one person which exceeds the sum of $200,000, or any claim or judgment or portions thereof, which, when totaled with all other claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the sum of $300,000 from any and all personal injury or property damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of the Grantee entity. 15. ASSIGNMENT: The Grantee shall not be permitted to assign this Grant, and any purported assignment will be vold, and shall be treated as an event of default pursuant to this Agreement. 16. COMPUANCE WITH LAWS: The Grantee agrees to abide by and be governed by all applicable Federal, State, County and City laws, Including but not limited to Miami -Dade County's Conflict of Interest and Code of Ethics Ordinance, as amended, which Is incorporated herein by reference as I fully set forth herein, and Chapter 2, Article VII of the City Code, as amended, which is incorporated herein by reference as If fully set forth herein. 17. DEFAULT/TERMINATION PROVISIONS: In the event the Grantee shall fail to comply with any of the provisions of this Agreement, the City Manager or the City Manager's designee may terminate this Agreement and withhold or cancel all or any unpaid Installments of the Grant upon giving five (5) calendar days written nofice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement. Further, in the event of termination, the Grantee shall be required to Immediately repay to the City all portions of the Grant which have been received by the Grantee, as of the date that the written demand Is received. Page 7 W eign Envelope ID: ADC5FCF&ACB666DF-9A 75CCA10CWCA Any uncommitted Gram funds which remain in the possession or under the control of the Grantee as of the date of the Expenditure Deadline specified in this Agreement must be returned to the City within fifteen (15) days after the Expenditure Deadline. If such funds have been committed but not expended, the Grantee must request In writing from the City Manager an extension of the Expenditure Deadline which, If approved, shall be for a period not to exceed one (1) year. Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by delivering to the City Manager a certifis l check for the total amount due, payable to the City of Miami Beach, Florida. These provisions shall not waive or preclude the City from pursuing any other remedies that may be available to it under the law or in equity. Notwithstanding the provisions of this Section, and without regard to whether City has exercised the Default provisions thereof, the City reserves the right, at hs sole and absolute discretion, to discontinue funding of the Grant If it is not satisfied with the progress of the Project or the content of any required written report. In the event of discontinuation of the Gram or at the close of the Pmject, any unexpended Grant Funds shall be immediately returned to the City, except where the City Manager has agreed in writing to alternative use of the unused/unexpended Grant Funds. 18. INSURANCE REQUIREMENTS: A. Verification of Coverage Grantee shall provide the required insurance certificates, endorsements or applicable policy language effecting coverage required by this Section, as follows. All certificates of Insurance and endorsements are to be received prior to any work commencing. However, failure to obtain the required coverage prior to the work beginning shall not waive the Grantee's obligation to provide them. The City of Miami Beach reserves the right to require complete, certified copies of all required Insurance policies, Including endorsements required by these specifications, at any time. 1. Workers Compensation Insurance as required by Florida Statute, Chapter 440, and Employers Liabllity, Insurance with limits of no lase than $1,000,000 per accident for bodily Injury or disease. Commercial General Liability on a Comprehensive basis, including products and completed operations, contractual liability, property damage, bodily injury and personal & advertising injury combined single limit of $1.000,000 per occurrence for bodily injury and property damage. City of Miami Beach must be shown as an additional Insured with respect to this coverage. Page 8 Docusign Envelope ID'. ADC5FCF8-ACBe460E-g 75CC670M0CA III, Automobile Usbilily Insurance covering all owned, non -owned and hired vehicles used In connection with the work, In an amount not less than $600,000 combined single limit per occurrence for bodily injury and property damage. S. Additional Insured Status The City of Miami Beach must be covered as an additional Insured with reaped to liability arising out of work or operations performed by or on behalf of the Grantee. C. Weiverof Subrogation Grantee hereby grams to the City of Miami Beach a waiver of any right to subrogation which any Insurer of the Grantee may acquire against the City of Miami Beach by virtue of the payment of any loss under such Insurance. Grantee agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Miami Beech has received a waiver of subrogation endorsement from the insurer. D. Acceptability of Insurers Insurance Is to be placed with Insurers with a current A.M. Bests rating of no less than ANIL unless otherwise acceptable to the City of Miami Beach Risk Management Office. E. Special Risks or Circumstances The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, Insurer, coverage, or other special circumstances. Certificate Holder Certificate holder must mad: CITY OF MIAMI BEACH do HR Departmenf/Risk Management Division 1700 Convention Center Drive Miami Beach, FL 33139 F. Compliance with the foregoing requirements shall not relieve the Grantee of Its liability and obligation under this section or under any other section of this Agreement 19. FLORIDA PUBLIC RECORDS LAW: A. Grantee shall comply with Florida Public Records law under Chapter 119, Florida Statutes, as may be amended from time to time. B. The term 'public records" shall have the meaning set forth in Section 119.011(12), which means all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of Page 9 D=sip Em lope ID: ADC5FCF9-ACB646DF-9Ae9-75CC47KWCA transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. C. Pursuant to Section 119.0701 of the Florida Statutes, M the Grantee meets the definition of 'Contractor* as defined In Section 119.0701(1xa), the Grantee shall: I. Keep and maintain public records required by the City to perform the service; It. Upon request from the Citys custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided In Chapter 119, Florida Statutes or as otherwise provided by law; Ili, Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the contract term and folknNng completion of the Agreement if the Grantee does not transfer the records to the City; tv. Upon completion of the Agreement, transfer, at no cost to the City, all public records in possession of the Consultant or keep and maintain public records required by the City to perform the service. If the Consultant transfers all public records to the City upon completion of the Agreement, the Grantee shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Grantee keeps and maintains public records upon completion of the Agreement, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the Citys custodian of public records, in a format that Is compatible with the information technology systems of the City. D. REQUEST FOR RECORDS; NONCOMPLIANCE I. A request to inspect or copy public records relating to the Citys contract for services must be made directly to the City. If the City does not possess the requested records, the City shall immedietety notify the Consultant of the request, and the Grantee must provide the records to the City or allow the records to be inspected or copied within a reasonable time. H. Grantee's failure to comply with the Citys request for records shall constitute a breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate the Agreement; (2) avail itself of the remedies satforth under the Agreement; and/or (3) avail Itself of any available remedies at law or In equity. Page10 0acusign Envelope ID. AOCSFCF8ACB646nF-9A69-75CC470C30CA iii. A Grantee who fails to provide the public records to the City within a reasonable time may be subject to penalties under s. 119, 10. E. CIVIL ACTION i. If a civil action is fled against a Grantee to compel production of public records relating to the City's contract for services, the court shall assess and award against the Grantee the reasonable costs of enforcement, including reasonable attomeys' fees, if: a. The court determines that the Grantee unlawfully refused to comply with the public records request within a reasonable time; and b. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the Grantee has not complied with the request, to the City and to the Grantee. it. A notice complies with subparagraph (i)(b) if it is sent to the City's custodian of public records and to the Grantee at the Grantee's address listed on its contract with the City or to the Grantee's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. iii. A Grantee who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement. F.IF THE GRANTEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE GRANTEE'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY OF MIAMI BEACH ATTENTION: RAFAEL E. GRANADO, CITY CLERK 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 E-MAIL: RAFAELGRANADO(c#MIAMIBEACHFL.GOV PHONE: 305-673-7411 Page 11 D sign Envelope ID: ADC6FCF8-ACe646DF-9A99-]5CCA]0CWCA 20. E-VERIFY: A. Grantee shall comply with Section 448,095, Florida Statutes, "Employment Eligibility" ("E- Verify Statute'), as may be amended from time to time. Pursuant to the E-Verify Statute, commencing on January 1, 2021, Grantee shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees during the Term of the Agreement. Additionally, Grantee shall expressly require that any approved sub -contractor performing work or providing services pursuant to the Agreement to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract Term. If Grantee enters into a contract with an approved subcontractor, the subcontractor must provide the Grantee with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Grantee shall maintain a copy of such affidavit for the duration of the subcontract or such other extended period as may be required under this Agreement. B. TERMINATION RIGHTS. i. If the City has a good faith belief that Grantee has knowingly violated Section 448.09(1), Florida Statutes, the City shall terminate this Agreement with Grantee for cause, and the City shell thereafter have or owe no further obligation or liability to Grantee. ii. If the City has a good faith belief that a subcontractor has knowingly violated the foregoing Subsection 20(A), but the Grantee otherwise complied with such subsection, the City will promptly nogg the Grantee and order the Grantee to immediately terminate the agreement with the subcontractor. Grantee's failure to terminate a subcontractor shall be an event of default under this Agreement, entitling City to terminate this Agreement for cause. A contract terminated under the foregoing Subparagraphs (Bxl) or(Bxli) Is not In breach of contract and may not be considered as such. Ill. The City or Grantee or a subcontractor may file an action with the Circuit or County Court to challenge a termination under the foregoing Subparagraphs (BXi) or (Bali) no later than 20 calendar days after the date on which the contract was terminated. Iv. If the City terminates the Agreement with Grantee under the foregoing Subparagraph (Bxl), Grantee may not be awarded a public contract for at least 1 year after the date of termination of this Agreement. v. Grantee is liable for any additional costs incurred by the City as a result of the termination of this Agreement under this Section 20. 21. BOARD TRAINING: Pursuant to Resolution 2018-30552, Grantee is required to have 51% or more of Its board membership complete the City's training for board members, If all three of the following apply: 1) the agency is a non-profit; 2) the agency has an annual operating budget of less than $5 million; and, 3) the grant award is for $25,000 or more in City funds. The Board Training must be completed within the last two years prior to the receipt of City funds. Page 12 D.sign En.Iop ID: ADCSFCF&ACae-deDF.Wa 75CG47OC30CA 22. WRITTEN NOTICES: Any notices required under this Agreement will be effective when delivered to the City in writing and addressed to the City Grant Administrator, as identified in Section 23. Any notices required under this Agreement will be effective when delivered to the Grantee in writing and addressed to the Grantee Contract Administrator. 23. CITY CONTRACT ADMINISTRATOR: All contract related questions, reports and requests for reimbursements to be submitted to Grants Management Department listed below: Krystal M. Dobbins, Grants Management Division Director Krystal0obbinsamiamibeach8.cov Elizabeth Carrino, Grant Writer Researcher EllzabethCarrino(Wmismibeachfi.Dov ARTICLE III I MISCELLANEOUS PROVISIONS 24. PUBLIC PURPOSE: The Grant awarded herein is the result of a finding by the City, based on representatives, documents, materials and other information supplied by Grantee, that the Grantee is performing a public purpose through the programs, projects, and/or services recommended for support. As such, use of Grant funds for any program component not meeting this condition will be considered a breach of the terms of this Agreement and will allow the City to seek remedies including, but not limited to, those outlined In this Agreement. 25. NO DISCRIMINATION: The Grantee also accepts and agrees to comply with the following Special Conditions: A. Grantee hereby agrees that it will comply with Title VII of the Civil Rights Act of 1964 (Pub. L. 88-352) (Title VII), as amended, as it appears in volume 42 of the United States Code, beginning at Section 2000e, prohibiting employment discrimination based on race, color, religion, sex and national origin. B. The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting discrimination In employment (including Independent contractors), housing and public accommodations, public services and in connection with its membership or policies on account of actual or perceived race, color, national origin, religion, sex, intersexualky, gender identity, sexual orientation, marital and familial status, age, disability, ancestry, height, weight, hair texture and/or hairstyle, domestic partner status, labor organization membership, familial situation, or political affiliation. C. The City endorses, and Grantee shall comply with, the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified individuals with Page 13 Dmusign Envelope ID. ADC5FCF&ACB636DF-9A69-75CC470C30CA disabilities from enjoying the same employment opportunities that are available to persons without disabilities. D. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits discrimination on the basis of disability and requires that Grant recipients provide equal access and equal opportunity and services without discrimination on the basis of any disability. 26. GOVERNING LAW AND EXCLUSIVE VENUE: This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami -Dade County, Florida, if in State court, and the U.S. District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 27. NO WAIVER: No waiver of any breach or failure to enforce any of the terms, covenants, conditions or other provisions of this Agreement by either party at any time shell in any way affect, limit, modify or waive either party's right thereafter to enforce or compel strict compliance with every term, covenant, condition or other provlslon hereof. 28. CAPTIONS USED IN THIS AGREEMENT: Captions, as used in this Agreement, are for convenience of reference only and should not be deemed or construed as In any way limiting or extending the language or provisions to which such captions may refer. 29, CONTRACT REPRESENTS TOTAL AGREEMENT: This contract, including its special conditions and exhibits, represents the whole and total agreement of the parties. No representations, except those contained within this Agreement and its attachments, are to be considered in construing its terms. No modifications or amendments may be made to this Agreement unless made In writing signed by both parties. The City Manager, on behalf of the City, shall be authorized to execute amendments to this Agreement; however, any changes to the Grant Amount shall require approval by the Mayor and City Commission. 30. BACKGROUND SCREENING REQUIREMENT: (ONLY IF GRANTEE OR GRANTEE'S EMPLOYEES WILL BE IN CONTACT WITH CHILDREN DO YOU NEED THIS BACKGROUND SCREENING REQUIREMENT)ln accordance with Sections 943.0542, 984.01, 39,001 and 1012.466, Florida Statutes and Chapters 430, 435, and 402, Florida Statutes, as applicable, employees, volunteers, contractors, and subcontracted personnel who work in direct contact with children or who come Into direct contact with children must complete a satisfactory Level 2 background screening prior to commencing work pursuant to this Agreement. Page 14 Dowsign Envelope ID: ADC5FUS AC66i6DF-RA8g 75CC470C30CA Level 2 Background screenings must be completed through the City of Miami Beach, Human Resources Department. Contractor agrees to complete Level 2 Background meaning prior to Initiating any work related to this Agreement, unless the City's Contract Administrator approves an alternative process. [THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK) Page 15 Dmusign E.v w ID: AD05FCF&ACBSd DF-9Ae9-MC470C30CA EXHIJBIT PROJECT DESCRIPTION BACIIGROUNDMESCRIPTION OF NEED According to the United States Census Bureau American Community Survey (2023)14.2% of Miami Beach Residents under age 55 do not have health Insurance. Per the American Community Survey 5-Year Estimates (2022), the breakdown by zip codes of uninsured residents Is as follows:33139 - 22.0%; 33140-7.7%; 33141-19.6%; and 33154.11.6%. Miami Beach Community Health Centers (MBCHC) goal is the enrollment of eligible Miami Bach residents into a form of affordable health Insurance coverage. MBCHC will utilize Public Benefits Coordinators and Outreach and Enrollment Coordinators to provide Informatton and enroll Miami Beach residents Into Medicaid, Children's Health Insurance Program (CHIP) or the Health Insurance Marketplace. PROGRAM DESCRIPTION MBCHC will provide education and enrollment to eligible clients Into Medicaid, Children's Health Insurance Program, or the Health insurance Marketplace. LOCATION 710 Alton Road, Miami Beacn, FL 33139 GRANT ACTIVITIES Activity Name Activity Descriptor Description of Service Recipients No. Service Recipients Medicaid and MBCHC Public The service recipients will be 1 000 Insurance Benefits and Outreach uninsured children, adults, and assistance and and Enrollment seniors with a gap in coverage enrollment Coordinators will educate and enroll eligible clients Into Medicaid, Children's Health Insurance Program or Health Insurance Marketplace Page 16 Docuslgn Envelope ID'. ADC5FCF8-ACB6L61DF-BA89-75CWOC30CA OutcomeI Measure Target Reportlrq Deadline Submitted applications for enrollment Number of applications I approved 10/112024 913012026 10/1012026 STAFFING Position Title DescdptionlResponslbillties to Grant Program Budget Description Public Benefits Public Benefit Coordinator will provide education Budget will cover Coordinator/Outreach and enroll uninsured eligible residents Into 52.3 percent of the and Enrollment Medicaid, Children's Health Insurance, and the Public Benefits Coordinator Health Insurance Marketplace Coordinator Salary Page 17 Doceeip Envelope ID: ADWCF&AC 460E-eAe&15CCVOCMCA EXHIBIT 2 PROJECT BUDGET Budget Line Item Description Probot BudoW Staff Salary and Wages: Salary of Public Benefits Coordinator 318.40 $22,000 Fringe Benefits: Flca/Mica & Health Insurance ConsultirKI Services Medication Co -Payments Professional Services Marketl blic' /Advertisin Outside Services Trainhoo/Wofthops Matedals/Supplies Printing & Copying Postage & Delivery E ui mant Rental/Purchase Utilities: Telephone, Internet, Cable Lease/Rent RepairsiMaintenanoo Insurance Trarre orteticn & Admissbn WastelGa Cdlection CFtlid Care Subsid TOTALvz000 Page 18 D=sign Ene pe ID: ADCSFCF&ACB DF-W9-75=70C3 EXHIBIT 3 CITY OF MIAMI BEACH GRANT QUARTERLY STATUS REPORT FORM E-MAIL ADDRESS: REPORT PERIOD: ❑ Oct. 1 - Dec. 31 ❑ Jan. 1 — Mar. 31 ❑ Apr. 1— Jun. 30 ❑ Jul. 1 - Sept.30 Due Jan. 15 Due Ap. 15 Due Jul. 15 Due Oct. 10 GOALS/OUTCOMES: Outcome M, PROBLEM ENCOUNTERED: OTHER NOTABLE ITEMS: Grantee Report Prepared By: Name City of Miami Beach Report Reviewed By: Name Page 19 Signature/Date Signature/Date Do sign Emabp ID: ADC5FCF&ACB646DF-9Aa&15CC610C30CA EXHIBIT 4 CITY OF MIAMI BEACH GRANT REIMBURSEMENT REQUEST FORM GRANT PROJECT No.: GRANTEE NAME: GRANTEE ADDRESS: GRANTEE CONTRACT ADMINISTRATOR: GRANTEE CONTRACT ADMINISTRATOR'S E-MAIL ADDRESS: REQUEST No. Amount of Assistance: Less Previous Total Disbursements: Balance Available: _ Funds Requested This Disbursement: Certification of Payment: I certify that the above expenses were necessary and reasonable for the completion of the Project and in accordance with this Agreement. 1 further warrant and represent that these expenses have not been, and will not be, covered by any other third party funding source, including under any other separate agreement between the City and Grantee. Grantee Report Prepared By: Name Signature/Date City of Miami Beach Report Reviewed By: Name Page 20 SignatumlDate Docusign Envelope IDADC51FCF&ACB DF-8A8&75CG70CWCA GRANTS MANAGEMENT DIVISION DATE: November 15, 2024 TO: Eric Carpenter, City Manager FROM: Krystal M. Dobbins, Grants Div. Director SURIECT: Citywide Agreement FY 2024-2025 Miami Beach Community Health Center, Inc. '-�W: Krystal Dobbins ^s 1u Isadora Gonzalez 11/ Tameka Otto Stewart 11/ 9 Jason Greene 11/ For: x City Manager's Signature Other Signature Comments: Project: ,',itywide Agreement FY 2024-2025 Grantee: Miami Beach Community Health Center, Inc. 3/202, 17 pM EST 1/202, 324 W EST 2/202, I 58 AM EST 212024 I 41 AM EST 26433