Resolution 2024-33448RESOLUTION NO. • 2024-33448
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER
TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH NEW HOPE
C.O.R.P.S., INC. TO PROVIDE VARIOUS HOUSING SERVICES, INCLUDING
STREET OUTREACH, DETOX, TREATMENT, RECOVERY, TRANSPORTATION
AND OTHER RELATED SERVICES FOR THE CITY'S UNSHELTERED
POPULATION, IN AN AMOUNT NOT TO EXCEED $568,000 FOR THE INITIAL
TERM OF THE AGREEMENT, WITH SAID AGREEMENT COMMENCING ON
OCTOBER 1, 2024 AND EXPIRING ON SEPTEMBER 30, 2025, WITH ONE (1)
ADDITIONAL ONE-YEAR RENEWAL TERM, AT THE CITY'S OPTION AND
SUBJECT TO FUNDING APPROVAL.
WHEREAS, on September 30, 2021, the Mayor and City Commission adopted Resolution No.
2021- 31872, which approved the FY 2022 operating budget and funded a recurring line item for Police
for treatment beds for their Marchman Program in the amount of $183,000; and
WHEREAS, on May 20, 2022. during the Mayor and Commission budget retreat, an
enhancement for $364,000 for homeless contracted services was discussed to include after-hours
specialized outreach and treatment services provided by New Hope C.O.R.P.S., Inc. ("New Hope")
from 7:00 p.m.-3:00 a.m. Monday -Sunday; and
WHEREAS, on September 14, 2022, the Mayor and City Commission approved Resolution
No. 2022-32281, authorizing the City Manager to execute a professional services agreement with New
Hope to provide various housing services, including detox, treatment, recovery, transportation and
other related services for the City's unsheltered population, in the total amount of $565,248.20; and
WHEREAS, said Agreement was jointly funded via the Police Department's Marchman Act
treatment beds line item and the Office of Housing and Community Service's recurring Afterhours
Outreach enhancement; and
WHEREAS, on August 22, 2023, the City Manager approved a one (1) year renewal of the
Agreement with New Hope, commencing on October 1, 2023, and expiring on September 30, 2024;
and
WHEREAS, throughout the initial and renewal terms of the Agreement, New Hope consistently
delivered satisfactory services to the City and adhered to all requirements, conducting street outreach
and engagement and shelter placements as stipulated and operating daily from 7:00 p.m. to 3:00 a.m.,
including weekends and holidays; and
WHEREAS, on September 11, 2024, the Mayor and City Commission adopted Resolution No.
2024-33237, accepting the recommendation of the Public Safety and Neighborhood Quality of Life
Committee ("PSNQLC") to establish afterhours live assistance for Homeless Outreach Services, an
initiative to guarantee the public's round-the-clock access to report homelessness and request
homeless related -services; and
WHEREAS, during negotiations of the proposed FY 2025 Agreement, New Hope agreed to
continue current services and to expand services to include support for afterhours live assistance,
inclusive of accepting homeless -related service calls and responding accordingly, and
WHRERAS, on September 26, 2024, the Mayor and City Commission adopted Resolution No.
2024-33294, adopting the Final Budgets for the General, G.O. Debt Service, City Center, RDA Ad
Valorem Taxes, North Beach CRA Ad Valorem Taxes, Enterprise, Internal Service, and Special
Revenue Funds for FY 2025; and
WHEREAS, funding for Afterhours Specialized Outreach has been included in the Office of
Housing and Community Services Operating Budget for FY 2025; and
WHEREAS, during the October 30, 2024, Commission meeting, the item was referred to the
Public Safety and Neighborhood Quality of Life Committee for discussion and recommendation; and
WHEREAS, to allow the Administration to await further direction on the delivery of Afterhours
outreach services, the City Manager approved a Purchase Order within the $100,000 purchasing
authority threshold to allow New Hope to continue providing services on Miami Beach from October
1, 2024, through December 31, 2024; and
WHEREAS, the December 2, 2024 Public Safety and Neighborhood Quality of Life Committee
meeting was postponed to December 13, 2024, and therefore, no recommendation was made; and
WHEREAS, to avoid a lapse in services, the Administration recommends approving the
Professional Services Agreement with New Hope C.O.R.P.S. to address the needs of our community
via specialized outreach services for a term of one (1) year, commencing on October 1, 2024 and
expiring on September 30, 2025, with one (1) additional one-year renewal term at the City's option
and based on funding approval, to provide specialized outreach services in an amount not to exceed
$568,000.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and
authorize the City Manager to execute a Professional Services Agreement between the City of Miami
Beach and New Hope C.O.R.P.S. to provide various housing services, including street outreach,
detox, treatment, recovery, transportation and other related services for the City's unsheltered
population, in an amount not to exceed $568,000 for the initial term of the agreement, with said
agreement commencing on October 1, 2024 and expiring on September 30, 2025, with one (1)
additional one-year renewal term at the City's option and subject to funding approval.
PASSED and ADOPTED this i
ATTEST:
day of Aebew 2024
STEVEN MEINER, MAYOR
RAFAEL E. GRANADO, CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
ECUTION
�J3, Jsazs—
I y They -, Date
Resolutions - R7 J
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Eric Carpenter, City Manager
DATE: December 11, 2024
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING, PURSUANT TO SECTION 2-
366(C)(2) OF THE CITY CODE FOR EXEMPT PROFESSIONAL SERVICES
IN ACCORDANCE WITH FLORIDA STATUTE 287.057, A PROFESSIONAL
SERVICES AGREEMENT WITH NEW HOPE C.O.R.P.S., INC. TO PROVIDE
VARIOUS HOUSING SERVICES, INCLUDING STREET OUTREACH,
DETOX, TREATMENT, RECOVERY, TRANSPORTATION AND OTHER
RELATED SERVICES FOR THE CITY'S UNSHELTERED POPULATION, IN
AN AMOUNT NOT TO EXCEED $568,000 FOR THE INITIAL TERM OF THE
AGREEMENT, WITH SAID AGREEMENT COMMENCING ON OCTOBER 1,
2024 AND EXPIRING ON SEPTEMBER 30, 2025, WITH ONE (1)
ADDITIONAL ONE-YEAR RENEWAL TERM, AT THE CITY MANAGER'S
OPTION AND SUBJECT TO FUNDING APPROVAL.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission (City Commission) adopt
the Resolution, approving a Professional Services Agreement with New Hope C.O.R.P-S. for
Specialized Outreach Services in an amount not to exceed $568,000 for the initial term of the
Agreement, with one additional renewal term at the City Manager's discretion.
If the City Commission decides not to adopt the Resolution, the Administration further
recommends adopting a Resolution to approve a month -to -month Agreement with New Hope for
a monthly estimated amount of $47,500, commencing on January 1, 2025 until the City
Commission provides a directive regarding whether, and in what manner, to proceed with
Afterhours Outreach services and the Administration implements said directive, whichever occurs
first.
BACKGROUNDIHISTORY
In FY 2022, the City Commission directed the administration to expand outreach services to night-
time hours. The City opted to contract for specialized outreach after-hours services to address
the increase in issues relating to substance abuse and co-occurring disorders. On October 4,
2022, following the approval of Resolution No. 2022-32281, the City executed an Agreement with
New Hope C.O.R.P.S. ("New Hope") to provide a range of housing services for the City's
unsheltered population, including detox, treatment, recovery, transportation, and other related
services. The total value of the Agreement was $565,248.20, with the contract period starting on
September 15, 2022, and expiring on September 30, 2023. This initial agreement was jointly
funded with $183,000 from the Police Department's line item for substance abuse treatment beds
and $382,248.20 from the Housing and Community Services operational budget.
Page 1106 of 1452
The Agreement was subsequently renewed for a one-year term for Fiscal Year 2024 in the amount
of $565,240.20, effective from October 1, 2023, to September 30, 2024.
On October 30, 2024, the Administration sought City Commission approval to continue the
specialized outreach services provided by New Hope in Fiscal Year 2025 in an amount not to
exceed $568,000 for various housing services, including street outreach, pre-treatment shelter
placement, residential substance abuse treatment, housing/recovery residence, and afterhours
live assistance support. Following discussion, the City Commission referred the item to the Public
Safety and Neighborhood Quality of Life Committee ("PSNQLC') for further discussion and
recommendation. The Administration was tasked with identifying and presenting alternative
options for providing Afterhours outreach services to unsheltered homeless individuals in Miami
Beach.
To allow the Administration to await further direction on the delivery of Afterhours outreach
services, the City Manager approved a Purchase Order within the $100,000 purchasing authority
threshold to allow New Hope to continue providing services on Miami Beach from October 1,
2024, through December 31, 2024.
ANALYSIS
The Administration explored several options on delivering Afterhours Outreach Services to its
homeless population and submitted a Memorandum to be discussed at the December 2, 2024,
PSNQLC meeting, presenting the following options to continue Afterhours outreach services for
the remainder of FY 2025,
The estimated cost for City staff to provide afterhours services at the same service level for the
remaining nine (9) months of the fiscal year from January 1, 2025, to September 30, 2025, is
$492,847.94. The process to create and advertise positions, identify candidates, and hire staff is
expected to take approximately 90-120 days, which would result in a temporary gap in services
until sufficient staff is onboarded to deliver the services.
Esperw Cab0ary I City MW ss Servos Provider
PERSONNEL
Street Outreach Workers
$237,527.28 (4 FTE Case Workers @ $27/hr
+ Fringe Benefits)
Outreach Program Director
$66,545+66 (1 FTE Homeless Program
Coordinator @ $30.69/hr + Fringe Benefits)
TOW PenonnN Costs
$304,072.94
TRANSPORTATION
Vehicle Lease & Insurance
Vehicle Gas & Maintenance
—
Totad Trwoportstlao Costs
$0
Page 1107 of 1452
PHONE, EQUIPMENT, AND COMMUNICATIONS
Cell Phone Service Purchase and Service fee
to facilitate Afterhours Live Assistance $575,00
requirement
Tablets (4 @ $500 each)
$2.000.00
Tablet Service Fees (9 months)
$1,500.00
Laptop for Program Coordinator
$1.700.00
Total Phone & Equipment Costs
$5.775.00
ADMINISTRATIVE COSTS
Administration (Accounting, HR. Office Space,
etc )
Total Administrative Costs
$0
Treatment beds and Recovery Residence-
$183,000
TOTAL BUDGET for 9 MONTHS
$492,847.94
*The City s expense for pre-treatment emergency shelter. residential treatment, and housing and recovery residence
beds will be approximately $183.000 for the remainder of the year. as New Hope is willing to continue its partnership
pith the City even it the Agreement for Specialized Afterhours Outreach Services is not approved.
The option to issue a Request for Proposals ("RFP") to solicit bids from new vendors was also
explored. The RFP must be issued for a minimum of 30-45 days and has an estimated tirreframe
of 120 days for award.
The PSNQLC was scheduled to discuss and potentially provide a recommendation on Afterhours
Outreach Services at its meeting on December 2. 2024. This recommendation was intended to
be presented to the City Commission on December 11, 2024. However, the PSNQLC meeting
was postponed to December 13. 2024, and as a result, no recommendation was made for the
City Commission's consideration.
The current purchase order for afterhours outreach services to the homeless population is set to
expire on December 31, 2024. Since the City Commission will not meet again until February 3.
2025, waiting for direction would result in a gap in services starting January 1, 2025. A lapse in
New Hope's specialized outreach services and treatment would significantly reduce homeless
individuals' access to critical resources such as shelter placement and detox services during
afterhours.
It is especially important to note that two individuals are currently residing in the recovery
residence. Without the continuation of outreach services, these individuals could face disruption
in their recovery process and lose access to the support they need. New Hope has also played
a vital role in assisting Miami Beach Police Officers by assessing homeless individuals and
transporting them to shelter facilities, thus reducing the need for officers to leave Miami Beach
for transport.
A break in services would not only jeopardize the immediate stability of the two individuals in the
recovery residence, but also lead to fewer opportunities for others to receive afterhours
assistance. The continuity of New Hope's outreach services is essential for ensuring that
Page 1108 of 1452
individuals, including those in the recovery residence, continue to receive the resources and
support necessary to stabilize and move toward recovery.
If the Commission would recommend the month -to -month agreement with New Hope
it is estimated to cost up to $47,500 per month, which includes outreach services,
administrative costs, Level II residential treatment and recovery residence beds.
FISCAL IMPACT STATEMENT
$568,000
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
If applicable, the Business Impact Estimate (BIE) was published on:
See BE at: https://www.miamibeachfi.gov/city-hall/citVcferk/meeting-notices/
FINANCIAL INFORMATION
011-1120-000343-20-401-595-00-00-00- Police
011-0560-000349-23-405-575-00-00-00- Housing and Community Services
CONCLUSION
The Administration seeks the approval of a Professional Services Agreement with New Hope for
Specialized Outreach Services in an amount not to exceed $568,000 for the initial term of the
Agreement, with one additional renewal term at the City Manager's discretion.
If the City Commission decides not to approve the Professional Services Agreement with New
Hope for Specialized Outreach Services, the Administration further seeks the approval of a
month -to -month Agreement with New Hope for a monthly estimated amount of $47,500,
commencing on January 1, 2025 until the City Commission provides a directive regarding
whether, and in what manner, to proceed with Afterhours Outreach services and the
Administration implements said directive, which ever occurs first.
Applicable Area
Citywide
Is this a "Residents Right to Know" item, Is this item related to a G.O. Bond
Pursuant to City Code Section 2-17? Project?
No
Was this Agenda Item initially requested by a lobbyist which as defined in Code Sec. 2-481,
includes a principal engaged in lobbying? No
Page 1109 of 1452
If so, specify the name of lobbyist(s) and principal(s).
Department
Housing and Community Services
Sponsor(s)
Commissioner Alex Fernandez
Co-sponsor(s)
Condensed Title
Approve Renewal of PSA w/ New Hope Corps, Inc.. Various Services for the Homeless.
(Fernandez) HCS
Page 1110 of 1452
Resolutions - C7 K
MIAMI BEACH
COMMISSION MEMORANDUM
TO. Honorable Mayor and Members of the City Commission
FROM. Eric Carpenter, City Manager
DATE. October 30. 2024
TITLEA RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING. PURSUANT TO SECTION 2-366(C)(2) OF
THE CITY CODE FOR EXEMPT PROFESSIONAL SERVICES IN ACCORDANCE
WITH FLORIDA STATUTE 287 057, AND AUTHORIZING THE CITY MANAGER TO
EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH NEW HOPE
C.O. R.P. S., INC. TO PROVIDE VARIOUS HOUSING SERVICES, INCLUDING
STREET OUTREACH, DETOX,TREATMENT, RECOVERY, TRANSPORTATION
AND OTHER RELATED SERVICES FOR THE CITY'S UNSHELTERED
POPULATION, IN AN AMOUNT NOT TO EXCEED $568, 000 FOR THE INITIAL
TERM OF THE AGREEMENT, WITH SAID AGREEMENT COMMENCING ON
OCTOBER 1, 2024 AND EXPIRING ON SEPTEMBER 30, 2025, WITH ONE (1)
ADDITIONAL ONE-YEAR RENEWAL TERM, AT THE CITY MANAGER'S OPTION
AND SUBJECT TO FUNDING APPROVAL.
The Administration recommends approving the Resolution to authorize pursuant to Section 2-
366(c)(2) of the City code for exempt professional services in accordance with Florida Statute
287.057, the execution of the Professional Services Agreement between the City of Miami Beach
and New Hope C.O.R.P. S. ('New Hope') for specialized outreach services in an amount not to
exceed $568,000.
On September 30, 2021, the Mayor and City Commission (City Commission) adopted Resolution
2021-31872, approving the FY 2022 operating budget, funding a recurring line item in the Police
Department's operating budget in the amount of $183,000 for Marchman Program treatment
beds.
On May 20, 2022, during the Commission budget retreat, an enhancement for $364,000 for
homeless contracted services was discussed to include after-hours specialized outreach and
treatment services provided by New Hope C.O.R. P.S.. Inc. ( New Hope') from 7.00 p.m.-3 00
a . Monday -Sunday.
On September 14, 2022, the City Commission approved Resolution No. 2022-32281, authorizing
the City Managerto execute a professional services agreement with New Hope to provide various
housing services, including detox, treatment, recovery, transportation and other related services
for the City unsheltered population. in the total amount of $565, 248.20. The agreement included
an initial term, commencing on September 15, 2022, and expiring on September 30, 2023, with
one (1) additional one-year renewal term. Said Agreement was jointly funded via the Police
Department's Marchman Act treatment beds line item and the Office of Housing and Community
Service's Afterhours Outreach enhancement.
Page 1111 of 1452
Throughout the initial term of the Agreement FY 22-23, New Hope consistently delivered
satisfactory services to the City and adhered to all requirements. Street outreach and engagement
were carried out as stipulated, operating daily from 7.00 p.m. to 3:00 a.m., including weekends
and holidays. By the end of this term, New Hope documented 5,710 client encounters and
engagements, subsequently facilitating 105 emergency shelter placements and providing
residential substance abuse treatment to 12 individuals.
On August 22, 2023, the City Manager approved a one (1) year renewal of the Agreement with
New Hope, commencing on October 1. 2023, and expiring on September 30, 2024. New Hope
continued to provide specialized outreach services to the City on a nightly basis. Over the course
of the FY 2024, New Hope documented 4,919 client encounters and engagements, subsequently
facilitating 94 emergency shelter placements and providing residential substance abuse treatment
to 13 individuals.
On September 11. 2024, the City Commission adopted Resolution No. 2024-33237, accepting
the recommendation of the Public Safety and Neighborhood Quality of Life Committee
('PSNQLC") to establish afterhours live assistance for Homeless Outreach Services. Upon
negotiations of the proposed FY 2025 Agreement, New Hope agreed to expand their services to
include support for afterhours live assistance, accepting homeless -related service calls and
responding accordingly.
New Hope remains a valuable resource for the City's homeless population, allowing the City to
deliver essential shelter and substance abuse treatment services during the night. when
individuals experiencing homelessness are most vulnerable. Additionally, New Hope has been a
significant support to the City's Police Department, frequently assisting officers with client
assessments, shelter placements.. and transportation.
On September 26, 2024, the Commission adopted Resolution No. 2024-33294, adopting the Final
Budgets for the General, G.O. Debt Service, City Center, RDA Ad Valorem Taxes, North Beach
CRA Ad Valorem Taxes, Enterprise. Internal Service, and Special Revenue Funds for FY 2025.
Funding for Afterhours Specialized Outreach has been included in the Office of Housing and
Community Services Operating Budget for FY 2025.
Per Florida Statute 287.057, (e) 5, health services involving examination, diagnosis, treatment,
prevention, medical consultation, or administration are not subject to competitive solicitation
requirements. The Administration has considered the ability of the vendor, past performance,
willingness to meet time requirements, and price, as outlined in the statute, and recommends the
renewal of the service agreement.
ANALYSIS
The Administration has drafted the FY 2025 agreement to include street outreach, pre-
treatment shelter placement, residential substance abuse treatment, housing/recovery
residenceand afterhours live assistance support. The proposed FY 2025 budget for
specialized afterhours outreach is $568,000. The Agreement will be jointly funded via
$183,000 from the Police Department's line item for Mafchman Act treatment beds
and $385.000 from the Office of Housing and Community Service's afterhours
outreach line item.
Below is a proposed scope of service, outlining New Hope s roles and responsibilities
for the renewal period.
Page 1112 of 1452
Supervision:
Completion of the following documents:
Street Outreach Supervisor.
Provides on -call supervision to
1. Employee Timesheets
contracted outreach team.
2. Employee Payroll Reports
3. Submission of daily service and outcome reports
Street Outreach Staff:
Completion of the following documents.
Four (4) full-time employees which
will provide services to homeless
1. Employee Timesheets
individuals in Miami Beach
2. Employee Payroll Reports
Transportation:
Completion of the following documents:
Vehicle cost/ Maintenance/ Gas
costs to transport clients to receive
Receipts
services.
2. Invoices
2
Housing/ Recovery Residence:
Completion of the following documents.
'N way housing for clients in
1. Bi-Weekly bed roster report
treatment recovery
2. HMIS report on service
3. Monthly Progress updates
Residential Treatment Beds:
Completion of the following documents:
Pre-treatment and Level 2
1. Referral for involuntary Police-Marchman clients
residential (voluntary and/or
seeking treatment or Referral for voluntary pre-treatment ".
involuntary) treatment beds for
or treatment beds by Homeless Outreach Services Team
individuals diagnosed with
or New Hope Contracted team.
Substance Use and Disorder or
2_ HMIS report on service
Co-occurring disorders
3. Daily bed roster report
4. Monthly Progress Updates
Afterhours Live Assistance
Completion of the following documents.
Support
1. Report of phone calls/requests received and
outcomes
2. Cellular invoices and payment receipts
The Administration is seeking the approval of an agreement with New Hope to continue homeless
specialized outreach services from October 1, 2024, to September 30, 2025, in an amount not to
exceed $568.000 with a one (1) year renewal period at the City option.
According to the 2023 Miami Beach Community Survey, 29 percent of survey responders cited
efforts to address homelessness as one of the major categories of City services most important
for the City to provide Additionally, the Mayor and City Commission identified the need to address
homelessness by continuously evolving and innovating services to help those wishing to end their
Page 1113 of 1452
personal homelessness as a key management objective in the City's 2019 Strategic Plan Through
the Lens of Resilience.
FISCAL IMPACT STATEMENT
$568,000
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
If applicable, the Business Impact Estimate (BIE) was published on:
See BIE at: https:llwww miamibeachfl.gov/city-hall/cityclerklmeeting-notices/
FINANCIAL INFORMATION
011-1120-000343-20-401-595-00-00-00- Police
011-0560-000349-23-405-575-00-00-00- Housing and Community Services
CONCLUSION
The Administration recommends approving the execution of the agreement pursuant to Section
2-366(c)(2) of the City code for exempt professional services in accordance with Florida Statute
287.057, with NEW HOPE C.O. R. P. S., Inc. and authorizing the City Manager to execute any
written agreement.
Applicable Area
Citywide
Is this a "Residents Right to Know" item,
pursuant to City Code Section 2-17?
No
Is this item related to a G.O. Bond
Project?
No
Was this Agenda Item initially requested by a lobbyist which as defined in Code Sec. 2-481.
includes a principal engaged in lobbying? No
If so, specify the name of lobbyist(s) and principal(s).
Department
Housing and Community Services
Sponsor(s)
Commissioner Alex Fernandez
Co-sponsors)
Page 1114 of 1452
Condensed Title
Approve Renewal of PSA wl New Hope Corps, Inc.. Various Services for the Homeless.
(Fernandez) HCS
Page 1115 of 1452