170-1998 LTC
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.fl.lJs
L.T.C. No. 170-1998
LETTER TO COMMISSION
December 15, 1998
TO: Mayor Neisen 0, Kasdin and
Members of the C:;Jity Co, ission
FROM: Sergio Rodriguez
City Manager
/
SUBJECT: POW-WOW EVENT OF MAY 19, 1999
Attached for your information is the draft budget summary of$407,500 for the Pow-Wow event of
May 19, 1999, Night on South Beach. The Bureau is anticipating a contribution from the City of
Miami Beach of $100,000 in cash, $50,000 rent reductions in the Convention Center, and $50,000
from the Visitor and Convention Authority. This is reflected on pages 1,2, and 7 of the attachment.
The summary and sources and uses of funds for the Host Committee is on pages 4 and 5,
SR:~:lcd
Attachment
F:\CMGR\$ALL\L IC. 98\POWOW$$.CMB
G REA T E R
~ I.
CONVENTION & VISITORS BUREAU
MEMORANDUM
To:
Mayra Diaz-Buttacavoli
Assistant City Manag\
David Whitak~~
Staff Director ~ ~~~wow '99 Host Committee
December 14, 1998
From:
Date:
Subject:
South Beach Event/Budget
Per your request, attached is a draft budget summary of the anticipated expenses for the
proposed "Night on South Beach" event. Also highlighted is the projected sponsorship in
support of this event.
As in 1994 it is my sincere hope that we respectfully seek financial sponsorship of the
City of Miami Beach that will make this event possible. Also attached is an overall
budget of the Pow Wow Host Committee including funds to be used for the Miami
Beach Convention Center.
To date we have received support from Miami-Dade County, Visit Florida and are
respectfully seeking an overall "sponsorship relationship" of $200,000 from the City
representing approximately $50,000 rental reduction at the Convention Center, $50,000
from the VCA and $100,000 from the City.
Thank you for your continued support and consideration of this important request.
cc: Richard Fain
Stu Blumberg
Sergio Rodriguez
Michael Aller
@
Pow Wow '99 Draft Budget Summary
Snapshot of Overall anticipated cost of Night on South Beach Function
Invitations/Programs
Food (5,000 @$25.00)
Additional Catering
Beverage
Entertainment
Entertainment Special Riders
Staging & Lighting
Decorations
Tenting
Security / City Services
Fencing
Additional Chairs/Tables
Misc .I0perations
$ 15,000
125,000
25,000
75,000
25,000
5,000
30,000
25,000
25,000
25,000
7,500
5,000
20,000
Total(s):
$407,500
@
UP OfficeJet
Personal Printer IFaxl Copier
Fax Log Report
Dec-14-98 05:45 PM
Result
Paees ~
Date Time
Duration Diapostic
Identification
93056737782
OK
07
Sent
Dec-14 05:43P 00:01 :32 002582030022
7.4.0
d)
GREATER MIAMI AND THE BEACHES POW WOW '99 HOST COMMITTEE, INC.
BUDGET
SOURCES & USES OF FUNDS (As of December 1, 1998)
USES
Publicity /Promotion
In-Room Gifts/Amenities
Convention Center Operations
Media Relations
Airport Hospitality
Transportation
Sightseeing/T ours
Host Committee Operations
$
Sub-Total:
$
Special Events
Sunday Evening
Monday Evening
Wednesday Evening...
( $350,000 each up to $500,000)
124,000
39,025
84,000
78,000
45,000
200,000
78,500
144,000
792,525
Sub-Total:
$ 1,050,000
TOTAL ALL:
$ 1,842,525
@
1,500,000
$ 2,292,525
Greater Miami And The Beaches Pow Wow '99 Host Committee, Inc.
Uses and Sources, continued
CURRENT PUBLIC SOURCES
Miami-Dade County
Visit Florida, Inc.
GMCVB
Host Hotel Room Commitments
(4,600 rooms x 4.5 nights less
20%)
In-Kind Revenue Projected (to date)
Miami Beach VCA
Florida Keys & Key West TDC
Total:
REVENUE "PENDING"
$ 400,000
$ 300,000
$ 200,000
$ 82,000
$ 143,500
$ 50,000*
$ 75,000
$ 1,250,500
City of Miami Beach $ 200,000*
*Inc1udes approved grant of $50,000 from VCA and "package" of
$100,000 cash and $50,000 rent considerations at Convention Center
(Pending City Commission Meeting)
@
Pow Wow '99 Special Event Summary
3 Evening Events
Sunday, May 16th, 1999
Monday, May 17th, 1999
Wednesday, May 19th, 1999
SUNDAY, MAY 16th
Event:
Venue:
Costs:
Cruise Line Capital of the World
Cruise Line Partners - International Markets
Miami as First and Last Port of Call
Royal Caribbean Vessel (Enchantment ofthe Seas) docked adjacent to terminal 12
Vessel - Royal Caribbean
Terminal 12 @ Port of Miami
Final Costs TBD
Projected: RCCL (vessel)
Terminal 12 - $300,000 (projected)
MONDAY, MAY 17th
Event:
Venue:
Costs:
"Night of Stars" (Star Alliance)
United Airlines, Rouse Corporation (Bayside) and partners (TBD)
Bayside
Bayfront Park (Concert Performance)
$350,000 - $400,000 cash with some in-kind
@J
WEDNESDA Y, MAY 19th
Event:
Night on South Beach
Venue:
Lincoln Road (Drexel A venue west to Michigan)
Restaurants from Pacific Time and South Beach Brasserie east to Yuca
Cost:
$407,500
Sponsorship Reqests
American Express
City of Miami Beach VCA
$125,000
50,000
Loews Hotels**
City of Miami Beach**
75,000 (**Request Pending)
100,000 (**Request Pending)
Sub-Total:
$350,000
Balance covered by Host Committee or future sponsors solicited
6)