97-22498 RESO
RESOLUTION NO. 97-22498
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THll:
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THli:
ADMINISTRATION TO ISSUE A REQUEST FOR PROPOSALS SEEKIS( ,;
THE SERVICES OF AN ARCHITECTURAL FIRM FOR THl:
PREP ARA TION OF BID AND INST ALLA TION DOCUMENTS FOR THl:
CONVENTION CENTER SIGNAGE PROGRAM.
WHEREAS, the City of Miami Beach has completed a study presenting a master plan fc r
the Convention Center area; and
WHEREAS, the City has deemed necessary the implementation of the comprehem.iv.~
signage plan as set forth in that study; and
WHEREAS, the City has also deemed necessary the enhancement of the on-site exteric r
signage and interior graphics of the Miami Beach Convention Center, in part due to requirement;
of the Americans with Disabilities Act; and
WHEREAS, the subsequent requirement in the progress of this project is the engagemer t
of an architectural firm to provide services in the preparation of bid and installation documents fc r
its completion.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITv
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and Cit l
Commission hereby authorize the Administration to issue a Request for Proposals seeking th.~
services of an architectural firm for the preparation of bid and installation documents for th.~
Convention Center Signage Program.
PASSED and ADOPTED this 10th day of Septem
I~,~
MAYOR
ATTEST:
~.o~r ~ CM-~
CITY CLERK
APPROVED AS TO
FORM & lANGUAGE:
& FOR EXECUTION
jf
~ .,/<<)t;2
City A ' .:4..f-... /
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.f1.us
COMMISSION MEMORANDUM NO. :; 5 g... 9J
TO:
Mayor Seymour Gelber and
Members of the City om mission
DATE: September 10, ] 99r
FROM:
Jose Garcia-Pedrosa
City Manager
SUBJECT:
Request for Authorization to Proceed with Issuance of a Request for Propo.'iali
(RFP) No. 134-96/97 Seeking the Services of an Architectural Firm for th.~
Preparation of Bid and Installation Documents for the Convention Cente I"
Signage Program.
ADMINISTRATION RECOMMENDATION:
Approve the resolution.
BACKGROUND:
The City, in its desire to further enhance ease of visitor access to the convention center are"
commissioned Wallace Roberts Todd to do a comprehensive study and master plan for the are,.
Within that study, a schematic program was designed for a city-wide signage plan directing visitOI;
throughout the City to the convention center area. This plan was approved conceptually by th.~
Tourism and Convention Center Expansion Authority (TCCEA) Board.
Additionally, needs have been identified by the City and convention center management for th.~
enhancement of the interior graphics and signage of the Miami Beach Convention Center. Thi;
enhancement also includes the requirement of satisfaction of ADA concerns as raised in the receatll
completed ADA assessment study of the complex. The City now desires to move forward with th .~
hiring of an architectural firm to prepare construction and installation bid documents, as well a;
secure all necessary Florida Department of Transportation approvals, for this comprehensive sigr ag .~
program.
CONCLUSION:
This resolution should be approved to issue an RFP for the engagement of an architectural fiITl t )
prepare bid and installation documents.
JGP:MDB:DT:jf~.
Attachment
AGENDA ITEM~_
DATE~L
DRAFT'
ClTY OF MIAMI BEACH
RFP NO. 134-96/97
REQUEST FOR PROPOSALS FOR
PREPARATION OF BID DOCUMENTS FOR CONVENTION CENTER
S:IGNAGE PROGRAM
A PRE-PROPOSAL CONFERENCE IS SCHEDULED FOR 10:00 A.M.
ON OCTOBER 2, 1997, IN THE FIRST FLOOR CONFERENCE ROOM OF
CITY HALL, 1700 CONVENTlON CENTER DRIVE, MIAMI BEACH, FLORIDA
PROPOSALS ARE DUE AT THE ADDRESS SHOWN BELOW
NO LATER THAN OCTOBER 14,1997 AT 2:00 P.M.
CITY OF MIAMI BEACH
PROCUREMENT DIVISION
1700 CONVENTION CENTER DRIVE, TIDRD FLOOR
MIAMI BEACH, FL 33139
PHONE: (305) 673-7490
FAX: (305) 673-7851
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T ABLE OF CONTENTS
~ ;u: I~
I. OVERVIEW AND PROPOSAL PROCEDURES ~
II. SCOPE OF SERVICES ,~
III. PROPOSAL FORMAT )
IV. EV ALUATION/SELECTION PROCESS; CRITERIA FOR EVALUATION III
V. GENERAL PROVISIONS I~
VI. SPECIAL TERMS AND CONDITIONS I)
VII. PROPOSAL DOCUMENTS TO BE COMPLETED AND RETURNED
TO CITY Ii
VIII. ATTACHMENTS 2 :1
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SECTION I - OVERVIEW AND PROPOSAL PROCEDURES:
A. INTRODUCTIONIBACKGROUND
The City, in its desire to further enhance ease of visitor access to the convention center are 1,
commissioned Wallace Roberts Todd to do a comprehensive study and master plan for tIe
area. Within that study, a schematic program was designed for a city-wide signage phn
directing visitors throughout the City to the convention center area. This plan was appn IV€ d
conceptually by the Tourism and Convention Center Expansion Authority (TCCEA) Boar L
Additionally, needs have been identified by the City and convention center managemen t fi !Ir
the enhancement of the interior graphics and signage of the Miami Beach Convention Celte r.
This enhancement also includes the requirement of satisfaction of ADA concerns as raise d
in the recently completed ADA assessment study of the complex. The City now desires 10
move forward with the hiring of an architectural firm to prepare construction and instalktic n
bid documents, as well as secure all necessary Florida Department of TransportGtic n
approvals, for this comprehensive signage program.
B. RFP TIMET ABLE
The anticipated schedule for this RFP and contract approval is as follows:
RFP issued Septelnberll,1997
Deadline for receipt of questions Septelnber 26,1997
Pre- Proposal Conference October 2,1997 at 10:00 a.m
Deadline for receipt of proposals October 14,1997 at 2:00 p.m
Evaluation/selection process Week of October 20, 1997
Projected award date Novelnber 5,1997
Projected contract start date Novelnber 15, 1997
C. PROPOSAL SUBMISSION
An original and ten copies of complete proposal must be received by October 14, 1997 : t
2:00 p.m. and will be opened on that day at that time. The original and all copies must b.~
submitted to the Procurement Division in a sealed envelope or container stating on th.~
outside the proposer's name, address, telephone number, RFP number and title, and prop)s: I
due date.
The responsibility for submitting a response to this RFP to the Procurement Division on cr
before the stated time and date will be solely and strictly that of the proposer. The City wi!
in no way be responsible for delays caused by the U.S. Post Office or caused by any other
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entity or by any occurrence. Proposals received after the proposal due date and time will no !:
be accepted and will not be considered.
D. PRE-PROPOSAL CONFERENCE
A pre-proposal conference will be held on October 2, 1997 at 10:00 a.m. in the First Floo "
Conference Room of City Hall, 1700 Convention Center Drive, Miami Beach, Florida.. Thi:
conference is not mandatory, but prospective proposers are encouraged to attend. Question i
should be forwarded to the contact person in advance.
E. CONTACT PERSON/ADDITIONAL INFORMATION/ADDENDA
The contact person for this RFP is the Procurement Director at (305) 673-7490. Propo:;er;
are advised that from the date of release of this RFP until award of the contract, no contac t
with City personnel related to this RFP is permitted, except as authorized by the contac t
person. Any such unauthorized contact may result in the disqualification of the propos'~r';
submittal.
Requests for additional information or clarifications must be made in writing to th.:
Procurement Director no later than the date specified in the RFP timetable. Facsimiles 'Nil I
be accepted at (305) 673-7851.
The City will issue replies to inquiries and any other corrections or amendments it deem;
necessary in written addenda issued prior to the deadline for responding to the RFF.
Proposers should not rely on representations, statements, or explanations other than th os .~
made in this RFP or in any addendum to this RFP. Proposers are required to acknowledg .~
the number of addenda received as part of their proposals. The proposer should verify witlll
the Procurement Division prior to submitting a proposal that all addenda have beell'l
received.
F. PROPOSAL GUARANTY
None required.
G. MODIFICATIONIWITHDRA W ALS OF PROPOSALS
A proposer may submit a modified proposal to replace all or any portion of a previousl,(
submitted proposal up until the proposal due date and time. Modifications received after th.~
proposal due date and time will not be considered.
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.x
.'
Proposals shall be irrevocable until contract award unless the proposal is withdrawn n
writing prior to the proposal due date or upon expiration of one-hundred twenty calend.1f
days after the opening of proposals without a contract award. Letters of withdrawal rece iv( d
after the proposal due date and before said expiration date, and letters of withdrawal rece iv( d
after contract award will not be considered.
H. RFP POSTPONEMENT/CANCELLATIONIREJECTION
The City may, at its sole and absolute discretion, reject any and all, or parts of any and all,
proposals; re-advertise this RFP; postpone or cancel, at any time, this RFP process; or \\iah e
any irregularities in this RFP or in any proposals received as a result of this RFP.
I. COST INCURRED BY PROPOSERS
All expenses involved with the preparation and submission of proposals to the City, or any
work performed in connection therewith, shall be borne by the proposer( s) and no t t e
reimbursed by the City.
J. VENDOR APPLICATION
Prospective proposers should register with the City of Miami Beach Procurement Divis iOI;
this will facilitate their receipt of future notices of solicitations when they are issued. A I
proposer(s) must register prior to award; failure to register will result in the rejection ofth.~
proposal. Potential proposers may contact the Procurement Division at (305) 673-7490 t )
request an application.
Registration requires that a business entity complete a vendor application and submit a 1
annual administrative fee of $20.00. The following documents are required:
1. Vendor registration form
2. Commodity code listing
3. Articles of Incorporation - Copy of Certification page
4. Copy of Business or Occupational License
5. Notarized Florida Public Entity Crime Affidavit
It is the responsibility of the proposer to inform the City concerning any changes, inclucin:.~
new address, telephone number, services, or commodities.
K. EXCEPTIONS TO RFP
Proposers must clearly indicate any exceptions they wish to take to any of the terms in hi.
RFP, and outline what alternative is being offered. The City, after completing evaluations.
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may accept or reject the exceptions. In cases in which exceptions are rejected, the City ma: '
require the proposer to furnish the services or goods described herein, or negotiate aJ l
acceptable alternative.
L. SUNSHINE LAW
Proposers are hereby notified that all information submitted as part of a response to this RFl "
will be available for public inspection after opening of proposals, in compliance with Cha] )te'
286, Florida Statutes, known as the "Government in the Sunshine Law".
M. NEGOTIATIONS
The City may award a contract on the basis of initial offers received, without discussion, 0'
may require proposers to give oral presentations based on their proposals. The City reser ve.:
the right to enter into negotiations with the selected proposer, and if the City and the selectee.
proposer cannot negotiate a mutually acceptable contract, the City may terminate th:
negotiations and begin negotiations with the next selected proposer. This process wil
continue until a contract has been executed or all proposals have been rejected. No propc1se'
shall have any rights in the subject project or property or against the City arising from sud
negotiations.
N. PROTEST PROCEDURE
Proposers that are not selected may protest any recommendations for contract award b~
sending a formal protest letter to the Procurement Director, which letter must be received n(
later than 5 calendar days after contract award by the City Commission. The Procurem en .
Director will notify the protester of the cost and time necessary for a written reply, and al
costs accruing to an award challenge shall be assumed by the protester. Any protest:,
received after 5 calendar days from contract award by the City Commission will not be '.
considered, and the basis or bases for said protest shall be deemed to have been waived b~
the protester.
O. RULES; REGULATIONS; LICENSING REQUIREMENTS
Proposers are expected to be familiar with and comply with all Federal, State and local laws
ordinances, codes, and regulations that may in any way affect the services offered, includ in!
the Americans with Disabilities Act, Title VII of the Civil Rights Act, the EEOC Uniforn
Guidelines, and all EEO regulations and guidelines. Ignorance on the part of the propc se'
will in no way relieve it from responsibility for compliance.
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P. DEFAULT
Failure or refusal of a proposer to execute a contract upon award by the City Commissic n,
or untimely withdrawal of a proposal before such award is made, may result in forfeitu re )f
that portion of any proposal surety required equal to liquidated damages incurred by the Ci i:y
thereby, or where surety is not required, such failure may be grounds for removing be
proposer from the City's vendor list.
Q. CONFLICT OF INTEREST
The award of this RFP is subject to provisions of State Statutes and City ordinances. A 11
proposers must disclose with their proposal the name(s) of any officer, director, ager,t,. lr
immediate family member (spouse, parent, sibling, child) who is also an employee 0 f tl Ie
City of Miami Beach. Further, all proposers must disclose the name of any City empl')YI:e
who owns, either directly or indirectly, an interest of ten (10%) percent or more in tLe
proposer or any of its affiliates.
R. PROPOSER'S RESPONSIBILITY
Before submitting proposal, each proposer shall make all investigations and examina1iOl.s
necessary to ascertain all conditions and requirements affecting the full performance 0: tl e
contract. No pleas of ignorance of such conditions and requirements resulting from fa: Ill: e
to make such investigations and examinations will relieve the successful proposer from ar y
obligation to comply with every detail and with all provisions and requirements of tl e
contract documents, or will be accepted as a basis for any claim whatsoever for any momtm y
consideration on the part of the proposer.
S. RELATION OF CITY
It is the intent of the parties hereto that the successful proposer shall be legally consid~re i
to be an independent contractor and that neither the proposer nor the proposer's emplo:re~ s
and agents shall, under any circumstances, be considered employees or agents of the Ci~ .
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SECTION II - SCOPE OF SERVICES
The City of Miami Beach, in an effort to improve city-wide directional signage for key convemio: 1
center area elements, has completed a study identifying the signage needs of this project. The result;
were presented to the Tourism and Convention Center Expansion Authority (TCCEA) Board, whic: 1
is responsible for convention center-related capital projects, and conceptual approval was given fa:
the schematic designs. Additionally, in conjunction with this project, the City is seeking to upgrad.:
and complete the on-site exterior and interior graphics packages at the Convention Center.
In order to move forward with this project, the City is seeking the services of architectural firms t,)
provide design services that will produce construction and installation bid documents for th.:
following:
1.) City-wide directional as signage as outlined and conceptually approved within the attacl1ell
Wallace Roberts Todd (WRT) study
2.) Exterior marquee-type signage for the Miami Beach Convention Center to be similar i] l
scope to that outlined in the WR T study
3.) Design of an interior graphics package for room identification and visitor directic 'na 1
movement, the needs of such program to be determined along with the City and managemen:
of the facility, that will not only improve the functionality and aesthetics within the Cellte.
but also bring the facility into compliance with Americans with Disabilities Act (AI)A I
compliance
The firm shall be responsible for all fmallocal, county, and state approvals for the city-wide signagl:
program, and shall demonstrate in their proposal experience in the design and completion of majo.
graphics and signage projects. It is the intent of the City to utilize a single firm for the entire pr~jec:
as described above.
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SECTION III - PROPOSAL FORMAT
Proposals must contain the following documents, each fully completed and signed as requ ire 1.
Proposals which do not include all required documentation or are not submitted in the requin d
format, or which do not have the appropriate signatures on each document, may be deemed 10 1 "e
non-responsive. Non-responsive proposals will receive no further consideration.
A. CONTENTS OF PROPOSAL
1. Table of Contents
Outline in sequential order the major areas of the proposal, including enclosures. A 11
pages must be consecutively numbered and correspond to the table of contents.
2. Technical Proposal:
Provide a narrative which addresses the scope of work, the proposed approach t< I tl e
work, and any other information called for by the RFP.
3. Price Proposal
Fee information is to be submitted in a sealed envelope attached to the ori~ :inll
submission. Envelope of the top-ranked proposer will be opened during negotia tic n
stage.
4. Qualifications
The minimum qualification requirements for this RFP are described be. 0\ '.
Respondents must provide documentation which demonstrates their ability to sal isj y
all of the minimum qualification requirements. Submittals which do not contain ~;uc h
documentation may be deemed non-responsive.
5. Acknowled~ment of Addenda and Proposer Information forms (Section VII)
6. Any other document required by this RFP. such as a Questionnaire or PropDs;l
Guaranty.
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B. MINIMUM REQUIREMENTS / QUALIFICATIONS:
Each firm interested in responding to this Request for Qualifications must provide the follovlin.~
information. Submittals that do not respond completely to all requirements will be considered llot -
responsive and eliminated from the process.
1. Firm's Experience:
Indicate the firm's number of years of experience in providing architectural/engineerin.~
servIces.
2. Project Manager's Experience:
Provide a comprehensive summary of the experience and qualifications of the individual s
who will be selected to serve as the project managers for the City. Individuals must ha\i.~
a minimum of five years' experience in architecture/engineering, and have served as preje< t
manager on similar projects on a minimum of three previous occasions.
3. Previous Similar Projects:
A list of a minimum of five similar projects must be submitted. Information should include:
* Client Name, address, phone number.
* Description of work.
* Year the project was completed.
* Total cost of fees paid to firm.
* Total cost of the construction, estimated and actual.
4. Oualifications of Project Team:
List the members of the project team. Provide a list of the personnel to be used on thi s
project and their qualifications. A resume including education, experience, and any othe r
pertinent information shall be included for each team member, including subcontractors,
to be assigned to this project.
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SECTION IV - EV ALVA TION/SELECTION PROCESS: CRITERIA FOR EV ALVA TIO '~
The procedure for proposal evaluation and selection is as follows:
1. Request for Proposals issued.
2. Receipt of proposals.
3. Opening and listing of all proposals received.
4. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate f:ac 1
proposal in accordance with the requirements of this RFP. If further information is desi reI ..,
proposers may be requested to make additional written submissions or oral presentat.or s
before the Evaluation Committee makes its recommendation.
5. The Evaluation Committee shall recommend to the City Manager the proposal or proposal s
acceptance of which the Evaluation Committee believes to be in the best interest of the Cit; .
The Evaluation Committee shall base its recommendations on the following factors:
Firm's Experience
Project Manager's Experience
Previous Similar Projects
Qualifications of Project Team
6. After considering the recommendation(s) ofthe Evaluation Committee, the City Manage r
shall recommend to the City Commission the proposal or proposals acceptance of which th .~
City Manager deems to be in the best interest of the City.
7. The City Commission shall consider the City Manager's recommendation(s) in light of th.~
recommendation(s) and evaluation of the Evaluation Committee and, if appropriate, appIOV.~
the City Manager's recommendation(s). The City Commission may reject City Manag~r';
recommendation(s) and select another proposal or proposals. In any case, City Commis~:io 1
shall select the proposal or proposals acceptance of which the City Commission deems t() b .~
in the best interest ofthe City. The City Commission may also reject all proposals.
8. Negotiations between the selected proposer and the City Manager take place to arrive at 1
contract. If the City Commission has so directed, the City Manager may proceed to neg01 iat .~
a contract with a proposer other than the top-ranked proposer if the negotiations with the top-
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ranked proposer fail to produce a mutually acceptable contract within a reasonable period 0 If
time.
9. A proposed contract or contracts are presented to the City Commission for approval,
modification and approval, or rejection.
10. If and when a contract or contracts acceptable to the respective parties is approved by thl:
City Commission, the Mayor and City Clerk sign the contract(s) after the selected
proposer(s) has or have done so.
Important Note:
By submitting a proposal, all proposers shall be deemed to understand and agree that n'll
property interest or legal right of any kind shall be created at any point during the afores aic ..
evaluation/selection process until and unless a contract has been agreed to and signed by botl
parties.
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SECTION V - GENERAL PROVISIONS
A. ASSIGNMENT
The successful proposer shall not enter into any sub-contract, retain consultant~i, ( r
assign, transfer, convey, sublet, or otherwise dispose ofthis contract, or of any or a 1
of its right, title, or interest therein, or its power to execute such contract to an {
person, firm, or corporation without prior written consent of the City. J \n(
unauthorized assignment shall constitute a default by the successful proposer.
B. INDEMNIFICATION
The successful proposer shall be required to agree to indemnify and hold harmles;
the City of Miami Beach and its officers, employees, and agents, from and aga im t
any and all actions, claims, liabilities, losses and expenses, including but not limite 1
to attorneys' fees, for personal, economic or bodily injury, wrongful death, los; c f
or damage to property, in law or in equity, which may arise or be alleged to hav.~
arisen from the negligent acts or omissions or other wrongful conduct of th.~
successful proposer, its employees, or agents in connection with the performanc.~ of
service pursuant to the resultant Contract; the successful proposer shall pay all s uc: 1
claims and losses and shall pay all such costs and judgments which may issue fi'OIl
any lawsuit arising from such claims and losses, and shall pay all costs expende(. b: r
the City in the defense of such claims and losses, including appeals.
C. TERMINATION FOR DEFAULT
If through any cause within the reasonable control of the successful proposer, it slall
fail to fulfill in a timely manner, or otherwise violate any of the covenants,
agreements, or stipulations material to the Agreement, the City shall thereupon havl:
the right to terminate the services then remaining to be performed by giving wri1teH
notice to the successful proposer of such termination which shall become effeCliw:
upon receipt by the successful proposer of the written termination notice.
In that event, the City shall compensate the successful proposer in accordance witll
the Agreement for all services performed by the proposer prior to termination, net 0 '
any costs incurred by the City as a consequence of the default.
Notwithstanding the above, the successful proposer shall not be relieved of liabi lit; .
to the City for damages sustained by the City by virtue of any breach of thl.
Agreement by the proposer, and the City may reasonably withhold payments to the
successful proposer for the purposes of set off until such time as the exact amoun: 0 '
damages due the City from the successful proposer is determined.
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D. TERMINATION FOR CONVENIENCE OF CITY
The City may, for its convenience, terminate the services then remaining to 1: e
performed at any time without cause by giving written notice to successful propJs( r
of such termination, which shall become effective thirty (30) days following receiJ "t
by proposer of the written termination notice. In that event, all finished or unfini!:he i
documents and other materials shall be properly delivered to the City. If the
Agreement is terminated by the City as provided in this section, the City s ha I
compensate the successful proposer in accordance with the Agreement for a I
services actually performed by the successful proposer and reasonable direct CDS! S
of successful proposer for assembling and delivering to City all documents. 5 UCl
payments shall be the total extent of the City's liability to the successful propJS( r
upon a termination as provided for in this section.
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SECTION VI - SPECIAL TERMS AND CONDITIONS
A. INSURANCE
The successful respondent(s) shall obtain, provide, and maintain during the term of the proposl:d
Agreement the following types and amounts of insurance issued by insurers licensed to Sl 11
insurance in the State of Florida and having a B+ VI or higher rating in the latest edition of A vI
Best's Insurance Guide. Any exceptions to these requirements must be approved by the Ci y
Manager or designee.
1. Commercial General Liability. A policy including, but not limited to, comprehensi'e
general liability including bodily injury, personal injury, property damage in the amount Ilf
a combined single limit of not less than $1,000,000. Coverage shall be provided on ,n
occurrence basis. The City of Miami Beach must be named as additional insured on polic T.
2. Professional Liability (Errors and Omissions). Minimum of $500,000 per occurrence.
3. Worker's Compensation. A policy of Worker's Compensation and Employers Liabili1 y
Insurance in accordance with State worker's compensation laws.
Thirty (30) days' written notice of cancellation or substantial modification in insurance cove:a~ e
must be given to the City by the architect/engineer and its insurance company.
Evidence of such insurance shall be submitted to and approved by City prior to commencement ( f
any work or tenancy under the proposed Agreement.
FAILURE TO PROCURE INSURANCE: The successful respondent's failure to procure or maintai 1
the required insurance shall constitute a material breach of the proposed Agreement, giving the I :it (
the right to terminate the proposed Agreement.
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SECTION VII - PROPOSAL DOCUMENTS TO BE COMPLETED
AND RETURNED TO CITY
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PROPOSER INFORMATION
Submitted by:
Proposer (Entity):
Signature:
Name (Typed):
Address:
City/State:
Telephone:
Fax:
It is understood and agreed by proposer that the City reserves the right to reject any and aliI
proposals, to make awards on all items or any items according to the best interest of the Cit),
and to waive any irregularities in the RFP or in the proposals received as a result of the RFF .
It is also understood and agreed by the proposer that by submitting a proposal, proposer shalll
be deemed to understand and agree than no property interest or legal right of any kind shallll
be created at any point during the aforesaid evaluation/selection process until and unle:is : II
contract has been agreed to and signed by both parties.
(Authorized Signature)
(Date)
(Printed Name)
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REQUEST FOR PROPOSALS NO. 134-96/97
ACKNOWLEDGMENT OF ADDENDA
Directions: Complete Part I or Part II, whichever applies.
Part I: Listed below are the dates of issue for each Addendum received in connection wit 1
this RFP:
Addendum No.1, Dated
Addendum No.2, Dated
Addendum No.3, Dated
Addendum No.4, Dated
Addendum No.5, Dated
Part II:
No addendum was received in connection with this RFP.
Verified with Procurement staff
Name of staff
Date
(Proposer - Name)
(Date)
(Signature)
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DE CLARA TION
TO: Jose Garcia-Pedrosa
City Manager
City of Miami Beach, Florida
Submitted this
day of
, 1997.
The undersigned, as proposer, declares that the only persons interested in this proposal are named
herein; that no other person has any interest in this proposal or in the Contract to which this prop os, U.
pertains; that this proposal is made without connection or arrangement with any other person; ari
that this proposal is in every respect fair and made in good faith, without collusion or fraud.
The proposer agrees if this proposal is accepted, to execute an appropriate City of Miami Beac h
document for the purpose of establishing a formal contractual relationship between the proposer an.i
the City of Miami Beach, Florida, for the performance of all requirements to which the prop~Sj J
pertains.
The proposer states that the proposal is based upon the documents identified by the followin.~
number: RFP No. 134-96/97.
SIGNATURE
PRINTED NAME
TITLE (IF CORPORATION)
RFP NO.: 134-96/97
DATE: 9/10/97
CITY OF MIAMI BEACH
19
385
Proposer's Name:
Principal Office Address:
Official Representative:
Individual
Partnership (Circle One)
Corporation
If a Corporation. answer this:
When Incorporated:
In what State:
If Foreii:n Corporation:
Date of Registration with
Florida Secretary of State:
Name of Resident Agent:
Address of Resident Agent:
President's Name:
Vice-President's Name:
Treasurer's Name:
Members of Board of Directors:
RFP NO.: 134-96/97
DATE: 9/10/97
QUESTIONNAIRE
CITY OF MIAMI BEACH
20
386
Ouestionnaire (continued)
If a Partnership:
Date of organization:
General or Limited Partnership*:
Name and Address of Each Partner:
NAME
ADDRESS
* Designate general partners in a Limited Partnership
I. Number of years of relevant experience in operating similar business:
2. Have any similar agreements held by proposer for a project similar to the prop,)sld
project ever been canceled?
Yes ( )
No ( )
If yes, give details on a separate sheet.
3. Has the proposer or any principals of the applicant organization failed to qualify as .3
responsible bidder, refused to enter into a contract after an award has been m,ild~,
failed to complete a contract during the past five (5) years, or been declared to be jllll
default in any contract in the last 5 years?
If yes, please explain:
RFP NO.: 134-96/97
DATE: 9/10/97
CITY OF MIAMI BEACH
21
387
Ouestionnaire (continued)
4. Has the proposer or any of its principals ever been declared bankrupt or reorganiztd
under Chapter 11 or put into receivership?
If yes, give date, court jurisdiction, action taken, and any other explanation deelDe l[f
necessary.
5. Person or persons interested in this bid and Qualification FOri III
(have) (have not) been convicted by a Federal, State, County., (r
Municipal Court of any violation of law, other than traffic violations. To includ,e
stockholders over ten percent (10%). (Strike out inappropriate words)
Explain any convictions:
6. Lawsuits (any) pending or completed involving the corporation, partnership olr
individuals with more than ten percent (10%) interest:
A. List all pending lawsuits:
B. List all judgments from lawsuits in the last five (5) years:
C. List any criminal violations and/or convictions ofthe proposer and/or any of ih
principals:
7. Conflicts of Interest. The following relationships are the only potential, actual o.
perceived conflicts of interest in connection with this proposal:
(If none, so state.)
RFP NO.: 134-96/97
DATE: 9/10/97
CITY OF MIAMI BEACH
22
388
The proposer understands that information contained in this Questionnaire will be relied upon by the I :ity in
awarding the proposed Agreement and such information is warranted by the proposer to be true The
undersigned proposer agrees to furnish such additional information, prior to acceptance of any pnposal
relating to the qualifications of the proposer, as may be required by the City Manager.
The proposer further understands that the information contained in this questionnaire may be clmj irmed
through a background investigation conducted by the Miami Beach Police Department. By submirtth Ilg this
questionnaire the proposer agrees to cooperate with this investigation, including but not necessarily lim ted to
fingerprinting and providing information for credit check.
WITNESSES:
IF INDIVIDUAL:
Signature
Signature
Print Name
Print Name
WITNESSES:
IF PARTNERSHIP:
Signature
Print Name of Firm
Print Name
Address
By:
Signature
(General Partner)
(print Name)
(print Name)
WITNESSES:
IF CORPORATION:
Signature
Print Name of Corporatiou
Print Name
Address
By:
President
Attest:
Secretary
(CORPORATE SEAL)
RFP NO.: 134-96/97
DATE: 9/10/97
CITY OF MIAMI BEACH
~9
SECTION VIII - A TT ACHMENTS
RFP NO.: 134-96/97
DATE: 9/10/97
CITY OF MIAMI BEACH
2190
PAClLAGte (:~
Afr'l!t>VW ~!'ii~1:t'T
391
Large Conwnllon Sign
_III
Helvetica Bold e lI5%
8. Cap Height
~314.=1'
392
Traffic Wire Sign
~
40"
>1
Helvetica Bold @ 85 %
Cap Height 5"
Scale: 3/4" = l'
393
,-,
394
i:~~r
~~..-!9~~ '_
._~~~~'~; '~~
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'-
MIAMI
BEACH.
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398
WALLACE ROBERT i d- TODD
CITY OF MIAMI BEACH
CONVENTION CENTER DIRECTIONAL SIGNAGE
NO. TYPE COPY SFIOF IllUM. NOTES
1. D.O.T. Overhead Convention Center SIF Ext. Illum. Attach to e) ist n9
City Center /TOPA Sign Structure
Theater
2. D.O.T. Overhead Convention Center SIF Ext. ilium. Attach to exist n9
City Center 1 TOPA Sign Structure
Theater
3. D.O.T. Roadside Convention Center SIF No
City Center ITOPA
Theater
^
4. D.O.T. Roadside Convention Center SIF No
City Center I TOPA
Theater
^
5. D.O.T. Roadside Convention Center SIF No
City Center I TOPA
Theater
^
6. D.O.T. Roadside Convention Center SIF No
City Center I TOPA
Theater
^
7. D.O.T. Roadside Convention Center SIF No Could Hang 1rom
City Center I TOPA Signal Wires
Theater (D.O.T.?)
<-
8. D.O.T. Roadside Convention Center SJF No
City Center I TOPA
Theater
<-
9. D.O.T. Roadside Convention Center SIF No
City Center / TOPA
Theater
^
10. D.O.T. Roadside Convention Center SJF No
City Center I TOP A
Theater
->
11. D.O.T. Roadside Convention Center SJF No
City Center I TOP A
Theater
->
12. D.O.T. Roadside Convention Center SIF No Could Hang fr:m
City Center ITOPA Signal Wire
Theater (D.O.T.?)
->
7/1/94
399
Page 1
W.UUI.CE ROBElT~ & TODD
NQ..
TYPE
COpy
SF/OF IllUM.
NOTES
13.
D.O.T. Roadside Convention Center
or Overhead City Center / TOPA
Theater
S;F
Ext.
IHum.
Attach to Existi ng
or Roadside or
Wire Installator
14. On Building Electronic Message S;F Yes Incorporate int)
Center On New Pump Ne~ Buildinq
Building (Future) DesIgn. CouldJe
very large sil~n
15. D.O.T. Roadside Convention Center S;F No
City Center
TOPA Theater
^
16. D.O.T. Roadside Convention Center S;F No
City Center
TOPA Theater
^
17. D.O.T. Roadside Convention Center S;F No
City Center
TOPA Theater
^
18. D.O.T. Roadside Convention Center S;F No
City Center
TOPA Theater
^
19. D.O.T. Roadside Convention Center S;f No Could Have
City Center Overhead DIF or
TOPA Theater Wire m.O.T.?]
->
20. D.O.T. Roadside Convention Center S;F No
City Center
TOPA Theater
^
21. D.O.T. Roadside Convention Center Stf No Could Use Ovnr-
City Center head S/F on Si]n..ll
TOPA Theater wire (D.O.T.?)
<-
22. D.O.T. Roadside Convention Center Stf No
City Center
TOPA Theater
^
23. D.O.T. Roadside Convention Center Stf No
City Center
TOPA Theater
^
24. D.O.T. Roadside TOPA Theater Parking ^ DIF N
Convention Center Could Have DIF
Parking Signs on Signal
<- Wire m.O.T.?)
7/1194
400
Page 2
WALLACE ROBERT; & TODD
NQ. TYPE COPY SF/OF ILlUM. NOTES
25. D.O.T. Roadside (North Elevation) DIF No Could Have Dj:
Convention Center Signs on Si;1nlJ
Parking Wire (D.0.T.7)
TOPA Theater Parking
->
(South Elevation)
Convention Center
Parking
TOPA Theater Parking
<-
26. D.O.T. Roadside (North Elevation) DIF No Could Have Oil
Convention Center Signs on Si~lnc I
Parking Wire (D.O.T.?)
TOPA Theater Parking
->
(South Elevation)
Convention Center
Parking
TOPA Theater Parking
<-
27. D.O.T. Roadside (South Elevation) SiF No
Convention Center
City Center
TOPA Theater
^
28. D.O.T. Roadside Convention Center SiF N
City Center
TOPA Theater
->
29. Welcome Entry Welcome to City of Sit Yes Electronic
J.D. Miami Beach and Message Cente'
Electronic Mesage and ilium. Le:te's
Center
30. D.O.T. Roadside Convention Center Sit No
City Center
TOPA Theater
^
31. D.O.T. Roadside Convention Center SiF No
City Center
TOPA Theater
^
32. D.O.T. Roadside Convention Center SiF No
City Center
TOPA Theater
->
33. D.O.T. Roadside Convention Center SiF No
City Center
TOPA Theater
^
7/1/94
401
Page 3
WALLA.CE ROBERrS 0- TODD
NO. TYPE COpy SF/DF IllUM. NOTES
34. D.O.T. Roadside Convention Center SIF No
City Center
TaPA Theater
^
35. D.O.T. Roadside Convention Center SIF No
City Center
TOPA Theater
^
36. D.O.T. Roadside Convention Center StF No
City Center
TOPA Theater
^
37. D.O.T. Roadside Convention Center StF No
City Center
TOPA Theater
^
38. D.O.T. Roadside Convention Center StF No
City Center
TOPA Theater
^
39. D.O.T. Roadside Convention Center StF No
City Center
TOPA Theater
^
40. D.O.T. Roadside Convention Center StF No
City Center
TOPA Theater
^
41. D.O.T. Roadside Convention Center S,1J= No
City Center
TOPA Theater
->
42. D.O.T. Roadside Convention Center StF No
City Center
TOPA Theater
^
43. D.O.T. Roadside Convention Center StF No
City Center
TOPA Theater
^
44. Site Pylon Miami Beach SIf Yes SW Corner
Convention Center of Site
and Electronic Electronic
Message Center Message Cenwr
45. Site Pylon Miami Beach DIF Yes South Center at
Convention Center Garage Entry of S lite
and Electronic Electronic
Message Center Message Center
7/1/94
402
Page 4
W.ULACE ROBERT; & TODD
~ TYPE COpy SF/DF IllUM. NOTES
46. Site Pylon Miami Beach S/F Yes SE Corner
Convention Center of Site
and Electronic Electronic
Message Center Message Cen er
47. Site Pylon Miami Beach S/F Yes NE Corner
Convention Center of Site
and Electronic Electronic
Message Center Message C~nl;lr
48. Site Pylon Miami Beach S/F Yes NW Corner
Convention Center of Site
and Electronic Electronic
Message Center Message Cent~r
49. West Canopy Miami Beach S/F Yes At Hall D.
Sign Convention Center
and Electronic
Message Center
50. West Canopy Electric Message Stf Yes At Hall D.
Sign Center
51. West Canopy Electric Message S/F Yes At Hall C.
Sign Center
52. West Canopy Electric Message S/F Yes At Hall C.
Sign Center
53. West Canopy Electric Message S/F Yes At Hall B.
Sign Center
54. East Canopy Electric Message Stf Yes At Hall B..
Sign Center Select from
Option A or B
55 East Canopy Electric Message Stf Yes At Hall A.
Sign Center Select from
Option A or E:
56. East Canopy Electric Message S/F Yes At Hall A
Sign Center Select from
Option A or E
57. Pedestrian Electric Message Stf Yes At Hall D
Directional Center orDIF Sidewalk Mounted.
Pylon Directions South to Electric MessagE
Lincoln Road Mall Could Have Stat c
West to Holocaust Directional Si!~n 3S
Memorial, etc. werr.
58. Pedestrian Electric Message S/F Yes At Hall C
Directory Center orDIF Sidewalk Mount~d.
Pylon Directions South to Electric Messclg€:
Lincoln Road Mall Could Have Stati:
West to Holocaust Directional SiUn1s
Memorial, etc. well.
7/1/94
403'
Page 5
W....UACE ROBER':'S oj- TODD
~ TYPE COpy SF/OF IllUM. NOTES
59. Pedestrian Electric Message SJf Yes At Half 8
Directory Center or DfF Sidewalk Moun ed.
Pylon Directions South to Electric Messagl
Lincoln Road Mall Could Have Stat c
West to Holocaust Directional Si;Jn as
Memorial, etc. well.
60. Pedestrian Electric Message StF Yes At Hall D
Directory Center or O/F Sidewalk MOJn1 ed.
Pylon Directions South to Electric Mess,lg!
Lincoln Road Mall Could Have S:at c
West to Holocaust Directional Shin3s
Memorial, etc. well.
* Repaint face of existing canopy "Hall A. 8, C, D" sign a darker paint color to cOfltr, st
better with background.
7/1/94
404
Page 6
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