Resolution 2025-33519RESOLUTION NO.2025-33519
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH,FLORIDA,APPROVING AMENDMENT NO.4 TO THE
PROFESSIONAL SERVICES AGREEMENT WITH THE SALVATION ARMY
FOR EMERGENCY SHELTER SERVICES,AMENDING SECTION 3.1 OF THE
AGREEMENT,"FIXED FEE"TO STIPULATE THE RENEWAL TERMS OF THE
AGREEMENT;APPROVING THE INCREASE IN THE DAILY BED RATE FOR
EMERGENCY SHELTER BEDS FROM $36.08 PER BED,PER DAY,TO $38.00
PER BED,PER DAY;AND FURTHER AUTHORIZING THE CITY MANAGER TO
EXECUTE THE AMENDMENT.
WHEREAS,on September 25,2017,the Mayor and City of Miami Beach ("City")adopted
Resolution No.2017-30000,approving the award of Request for Proposal ("RFP")No.2017-293-
KB for Emergency Shelter Beds to Serve Homeless Population;and
WHEREAS,on March 21,2018,the City executed an Agreement with the Salvation Army
("Contractor")with respect to the Emergency Shelter Services (the Agreement),which services
include Emergency Housing and Emergency Shelter Beds,as set forth in Exhibit A and Exhibit B
of the Agreement;and
WHEREAS,Section 3.1 of the agreement established a "not-to-exceed"limit for twenty
(20)beds per year;and
WHEREAS,on February 28,2019,the City Manager approved Amendment No.1to the
Agreement,removing the not-to-exceed amounts;and updated the renewal terms of the
Agreement from two (2)one-year renewal terms to two (2)two-year terms with the approval of
the City Manager;and
WHEREAS,on June 12,2023,following the approval of the Mayor and City Commission
of item C2J at its December 14,2022 Commission meeting,the City Manager approved
Amendment No.2 to the Agreement,authorizing the increase in daily bed rates by 3%for each
bed,increasing the approved rate to $36.08 per bed,per day,and approving the purchase of a
family room,inclusive of six (6)beds;and
WHEREAS,on July 24,2024,the City Commission approved Resolution 2024-33188,
approving Amendment No.3 to the Agreement for the purchase of four (4)additional shelter beds
at the existing rate of $36.08 per bed,and further authorizing the City Manager to add additional
beds to the current Agreement based on need and budget appropriation,and
WHEREAS,to address the rising demand for emergency shelter beds,the Administration
has also negotiated an additional nine (9)beds,at the same rate,for the remainder of the
Agreement's term,which ends on March 20,2025;and
WHEREAS,the total cost for the thirteen (13)additional beds now amounts to $73,098.08;
and
WHEREAS,once Amendment No.3 has been fully executed,the City's bed inventory at
the Salvation Army will total 32 single beds,one (1)family room (6 beds),and four (4)after-hour
beds for the Miami Beach Police Department ("MBPD");and
WHEREAS,the initial 5-year term of the Agreement with the Contractor ended on March
20,2023,with the option to extend the Agreement for an additional two (2),two (2)year renewals;
and
WHEREAS,the first renewal is set to expire on March 20,2025;and
WHEREAS,in July 2024,when the City issued the Salvation Army an "Intent to Renew"
letter for the second renewal,the Contractor informed the City of an updated cost matrix reflecting
actual expenses for shelter bed maintenance,including food,case management,and other
services which exceeded the current contract rates;and
WHEREAS,based on these costs,the Contractor requested an increase from $36.08 to
$47.00 per bed per day,which represented a significant increase beyond the current contract
rate;and
WHEREAS,following negotiations,the Administration and the Contractor agreed to a
fixed rate of $38.00 per bed per day for the second renewal term;and
WHEREAS,the Contractor has submitted its "Intent to Renew"letter to the Procurement
Department,noting that the renewal is contingent upon the City's approval of the rate adjustment;
and
WHEREAS,the Office of Housing and Community Services has identified funds within its
operating budget to cover the rate increase,effective March 21,2025;and
WHEREAS,the impact amount will result in an estimated additional cost of $15,644.15
for 194 days left in the fiscal year;and
WHEREAS,the Administration recommends approving Amendment No.4 to the
Professional Services Agreement with the Contractor,amending the Fixed Fee to stipulate the
terms of the second renewal term,commencing on March 21,2025,and expiring on March 20,
2027.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA,that the Mayor and City
Commission hereby approve Amendment No.4 to the Professional Services Agreement with the
Salvation Army for Emergency Shelter Services,amending Section 3.1 of the Agreement,"Fixed
Fee"to stipulate the renewal terms of the Agreement;approve the increase in the daily bed rate
for emergency shelter beds from $36.08 per bed,per day,to $38.00 per bed,per day;and further
authorize the City Manager to execute the Amendment.
PASSED AND ADOPTED this l,day «Feb«y 2025.
1
ATTEST:
MAR 0 3 2025
Rafael E.Granado,City Clerk
Steven Meiner,Mayor
APPROVED AS TO
FORM &LANGUAGE
&FOR EXECUTION
DP ala.e
City Attorney 2,Date
Resolutions -C7 H
MIAMI BEACH
COMMISSION MEMORANDUM
TO:Honorable Mayor and Members of the City Commission
FROM:Eric Carpenter,City Manager
DATE:February 26,2025
TITLE:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH,FLORIDA,APPROVING AMENDMENT NO.4 TO THE
PROFESSIONAL SERVICES AGREEMENT WITH THE SALVATION ARMY FOR
EMERGENCY SHELTER SERVICES;AMENDING SECTION 3.1 OF THE
AGREEMENT,"FIXED FEE"TO STIPULATE THE RENEWAL TERMS OF THE
AGREEMENT,APPROVING THE INCREASE IN THE DAILY BED RATE FOR
EMERGENCY SHELTER BEDS FROM $36.08 PER BED,PER DAY,TO $38.00
PER BED,PER DAY;AND FURTHER AUTHORIZING THE CITY MANAGER TO
EXECUTE THE AMENDMENT.
RECOMMENDATION
The Administration recommends that the City Commission adopt the Resolution,approving
Amendment No.4 to the Professional Services Agreement with the Salvation Army ("Contractor").
BACKGROUND/HISTORY
On September 25,2017,the Mayor and City Commission ("City Commission")approved
Resolution No.2017-30000,granting the award of Request for Proposal ("RFP")No.2017-293-
KB for Emergency Shelter Beds to Serve the Homeless Population.The City subsequently
entered into an Agreement ("Agreement")with the Contractor on March 21,2018,for the provision
of twenty (20)emergency shelter beds per night for a duration of five (5)years,with a not-to-
exceed amount for each service year,and two (2)one-year renewal options at the discretion of
the City Manager.The Agreement has since been amended as follows:
•Amendment No.1 was executed on February 28,2019,to remove the not-to-exceed
amount inadvertently incorporated in the Agreement and to correct the renewal terms from
two one-year renewals to two two-year renewal terms with the City Manager's approval.
•Amendment No.2 was executed on June 12,2023,following the City Commission's
approval of item C2J at its December 14,2022,Commission meeting to increase daily
bed rates by 3%for each bed,increasing the approved rate to $36.08 per bed,per day,
and approving the purchase of a family room,inclusive of six (6)beds.
•Amendment No.3 was approved on July 24,2024,by the City Commission via Resolution
2024-33188,authorizing the purchase of four (4)additional shelter beds.The Resolution
also authorized the City Manager to execute the Amendment and add more beds to the
Agreement as needed based on demand and budget availability.To address rising
demand for emergency shelter beds,the Administration has also negotiated an additional
nine (9)beds,at the same rate,for the remainder of the Agreement's term,which ends on
March 20,2025.The total cost for the thirteen (13)additional beds now amounts to
$73,098.08.Once Amendment No.3 has been fully executed,the City's bed inventory at
Page 462 of 1310
the Salvation Army will total 32 single beds,one (1)family room (6 beds),and four (4)
after-hour beds for the Miami Beach Police Department ("MBPD").
ANALYSIS
The initial 5-year term of the Agreement with the Contractor ended on March 20,2023,with the
option to extend the Agreement for an additional two (2),two (2)year renewals.The first renewal
is set to expire on March 20,2025.
In July 2024,when the City issued the Salvation Army an "Intent to Renew"letter for the second
renewal,the Contractor informed the City of an updated cost matrix reflecting actual expenses for
shelter bed maintenance,including food,case management,and other services which exceeded
the current contract rates.Based on these costs,the Contractor requested an increase from
$36.08 to $47.00 per bed per day,which represented a significant increase beyond the current
contract rate.
Following·negotiations,the Administration and the Contractor agreed to a fixed rate of $38.00 per
bed,per day for the second renewal term.The Contractor has submitted an "Intent to Renew"
letter to the Procurement Department,stating that the renewal depends on the City's approval of
the rate adjustment.The Office of Housing and Community Services has identified funds within
its operating budget to cover the rate increase,effective March 21,2025.This rate change is
expected to add an estimated $15,644.15 in costs for the remaining 194 days of the fiscal year.
FISCAL IMPACT STATEMENT
$15,644.15
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
If applicable,the Business Impact Estimate (BIE)was published on:
See BIE at:https://www.miamibeachfl.gov/city-hall/city-clerk/meeting-notices/
FINANCIAL INFORMATION
011-0560-000349-23-405-575-00-00-00-Housing and Community Services
CONCLUSION
The Administration seeks the approval of Amendment No.4 to the Professional Services
Agreement with Salvation Army,amending Section 3.1 of the Agreement,"Fixed Fee",to increase
the daily bed rates from $36.08 to $38.00 per day for the duration of the second renewal term,
expiring on March 20,2027.
Applicable Area
Citywide
Is this a "Residents Right to Know"item,
pursuant to City Code Section 2-172
No
Is this item related to a G.0.Bond
Project?
No
Page 463 of 1310
Was this Agenda Item initially requested by a lobbyist which,as defined in Code Sec.2-481,
includes a principal engaged in lobbying?No
If so,specify the name of lobbyist(s)and principal(s):
Department
Housing and Community Services
Sponsor(s)
Co-sponsor(s)
Condensed Title
Amendment 4 to PSA with Salvation Army,Emergency Shelter Services.HCS
Previous Action (For City Clerk Use Only)
Page 464 of 1310
AMENDMENT NO.4 TO THE PROFESSIONAL SERVICE AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH,FLORIDA
AND
THE SALVATION ARMY
FOR EMERGENCY SHELTER BEDS
This Amendment No.4 (Amendment)to the Professional Services Agreement,dated
March 21,2018,is entered into this day of ,2024,with an effective
date of March 21,2025 ("Effective Date"),by and between the City of Miami Beach,
Florida,a municipal corporation organized and existing under the laws of the State of
Florida,having its principal place of business at 1700 Convention Center Drive,Miami
Beach,Florida 33139 (City),and The Salvation Army,a non-profit Corporation,having its
principal place of business at 1907 NW 38 Street,Miami FL 33142 (Contractor),and
hereby amends the Agreement as follows:
RECITALS
WHEREAS,on September 25,2017,the Mayor and City of Miami Beach ("City")
adopted Resolution No.2017-30000,approving the award of Request for Proposal
(RFP")No.2017-293-KB for Emergency Shelter Beds to Serve Homeless Population;
and
WHEREAS,on March 21,2018,the City and Contractor executed the
Agreement with respect to the Emergency Shelter Services (the Agreement),which
services include Emergency Housing and Emergency Shelter Beds,as set forth in
Exhibit A and Exhibit B of the Agreement;and
WHEREAS,Section 3.1 established a "not-to-exceed"limit of two hundred twenty-
seven thousand one hundred eighty-four dollars and ninety-four cents ($227,184.94)for
year one (1 ),two hundred thirty-four thousand dollars and forty-nine cents ($234,000.49)
for year two (2),two hundred forty-one thousand twenty dollars and fifty-one cents
(241,020.51)for year three (3),two hundred forty-eight thousand two hundred fifty-one
dollars and twelve cents ($248,251.12)for year four (4),and two hundred fifty-five
thousand six hundred ninety-eight dollars and sixty-five cents ($255,698.65)for year five
(5),for 20 beds per year;and
WHEREAS,the City may require a greater amount of beds per year than was
originally anticipated if it is to effectively manage the rise in demand for said beds and the
City Commission-approved resolution did not stipulate a "not-to-exceed"amount;and
WHEREAS,on February 28,2019,the City Manager approved Amendment No.1
to the Agreement removing the not-to-exceed amount;and updated the renewal terms of
the Agreement from a two (2)one-year renewal terms to two (2)two-year terms with the
approval of the City Manager;and
WHEREAS,on June 12,2023,following the approval of the Mayor and City
Commission of item C2J at its December 14,2022 Commission meeting,the City Manager
approved Amendment No.2 to the Agreement,authorizing the increase in daily bed rates
Page 465 of 1310
by 3%for each bed,increasing the approved rate to $36.08 per bed,per day,and
approving the purchase of a family room,inclusive of six (6)beds;and
WHEREAS,on July 24,2024,the City Commission approved Resolution 2024-
33188,approving Amendment No.3 to the Agreement for the purchase of four (4)
additional shelter beds at the existing rate of $36.08 per bed,and further authorizing the
City Manager to add additional beds to the current Agreement based on need and budget
appropriation,and
WHEREAS,to address the rising demand for emergency shelter beds,the
Administration has also negotiated an additional nine (9)beds,at the same rate,for the
remainder of the Agreement's term,which ends on March 20,2025;and
WHEREAS,the total cost for the thirteen (13)additional beds now amounts to
$73,098.08;and
WHEREAS,once Amendment No.3 has been fully executed,the City's bed
inventory at the Salvation Army will total 32 single beds,one (1)family room (6 beds),and
four (4)after-hour beds for the Miami Beach Police Department ("MBPD");and
WHEREAS,the initial 5-year term of the Agreement with the Contractor ended on March
20,2023,with the option to extend the Agreement for an additional two (2),two (2)year
renewals;and
WHEREAS,the first renewal is set to expire on March 20,2025;and
WHEREAS,in July 2024,when the City issued the Salvation Army an "Intent to
Renew"letter for the second renewal,the Contractor informed the City of an updated cost
matrix reflecting actual expenses for shelter bed maintenance,including food,case
management,and other services which exceeded the current contract rates;and
WHEREAS,based on these costs,the Contractor requested an increase from
$36.08 to $47.00 per bed per day,which represented a significant increase beyond the
current contract rate;and
WHEREAS,following negotiations,the Administration and the Contractor agreed
to a fixed rate of $38.00 per bed per day for the second renewal term;and
WHEREAS,the Contractor has submitted its "Intent to Renew"letter to the
Procurement Department,noting that the renewal is contingent upon the City's approval
of the rate adjustment;and
WHEREAS,the Office of Housing and Community Services has identified funds
within its operating budget to cover the rate increase,effective March 21,2025 ..
Page 466 of 1310
NOW THEREFORE,in consideration of the mutual promises and conditions contained
herein,and other good and valuable consideration,the sufficiency of which is hereby
acknowledged,the City and Contractor hereby agree to amend the Agreement as follows:
1.ABOVE RECITALS.
The above recitals are true and correct and are incorporated as part of this
Amendment.
2.MODIFICATIONS.
The Agreement is hereby modified (deleted items struck through and inserted
items underlined)as follows:
a)Section 3.1 is hereby amended as follows:
Additional beds may be purchased at the same rate,per bed,per day,if
requested by the City and available.Rooms shall be made available to families
and shall include six (6)beds at a price of $36.08 $38.00 per bed,per day.
b)The fixed fee price per bed,per day,is hereby adjusted to reflect a 5%
increase,for a fixed fee price of $38.00 per bed,per day.
All expenditures are contingent upon budget appropriation.
3.RATIFICATION.
Except as amended herein,all other terms and conditions of the Agreement shall
remain unchanged and in full force and effect.In the event there is a conflict
between the provisions of this Amendment and the Agreement,the provisions of
this Amendment shall govern.
IN WITNESS WHEREOF,the parties hereto have caused this Amendment to be
executed by their appropriate officials,as of the date first entered above.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
Page 467 of 1310
FOR CITY:
ATTEST:
By:
Rafael E.Granado,
City Clerk
Date
FOR CONTRACTOR:
ATTEST:
By:
Secretary
Print Name
Date
CITY OF MIAMI BEACH,FLORIDA
Eric T.Carpenter
City Manager
THE SALVATION ARMY
Commander
Print Name
Page 468 of 1310