Resolution 2025-33518RESOLUTION NO.2025-33518
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH,FLORIDA,AUTHORIZING THE ISSUANCE OF A REQUEST
FOR APPLICATIONS (RFA)FOR FY 2025 COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG)FUNDS AND FY 2025 HOME INVESTMENT
PARTNERSHIPS (HOME)FUNDS,TO FUND ELIGIBLE PUBLIC SERVICES,
AFFORDABLE HOUSING ACTIVITIES,ECONOMIC DEVELOPMENT AND
CAPITAL IMPROVEMENT PROJECTS FROM THESE U.S.DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT (HUD)ENTITLEMENT
ALLOCATIONS.
WHEREAS,the City is an entitlement recipient of HUD formula grant programs as
follows:Community Development Block Grant (CDBG)funds and HOME Investment Partnerships
(HOME)funds;and
WHEREAS,CDBG funds are used to provide vital public services,housing activities and
improvements to public facilities,that benefit low-to moderate-income persons;and HOME funds
are used for affordable housing activities,including multi-family rentals that benefit low-income
persons;and
WHEREAS,the City expects to continue to receive entitlement funds from these grant
programs to operate the City's housing and community development activities;and
WHEREAS,the Administration recommends that the Mayor and City Commission
authorize the issuance of a Request for Applications (RFA)for the FY 2025 CDBG funds and FY
2025 HOME funds,in order to identify eligible organizations who provide eligible public services,
affordable housing,economic development and capital improvement projects;and
WHEREAS,HUD's allocation for CDBG funds and HOME funds have not been
determined;and
WHEREAS,therefore,the funding included in the RFA is based upon estimates and will
be adjusted once HUD releases actual award amounts:CDBG -$879,537.00;HOME -
$631,976.00;and
WHEREAS,the CDBG program supports programming that benefits low-to moderate-
income persons through direct public services and capital improvements;and
WHEREAS,the CDBG program has the following expenditure limitations:
•Administration and Planning cap:20%of the award;
•Public Services Cap:15%of award (public services programming assisting low-to
moderate-income residents such as groceries for the elderly,youth services,rent assistance,
homeless services,etc.);and
WHEREAS,$40,000.00 of the CDBG Public Services funding will be set aside for the
City's elderly grocery program;and
WHEREAS,the HOME Program supports the creation and retention of affordable
housing to benefit low-income persons;and
WHEREAS,the HOME program has the following expenditure limitations:
•Administration Cap -10%of the award;
•Community Housing Development Organization (CHOO)Cap -15%of the award;
and
WHEREAS,CHDO's are affordable housing development organizations that request
certification from the City annually to become eligible to receive HOME funds for qualified
affordable housing projects that serve households earning up to 80%of Area Median Income
(AMI),which funding requires that at least fifteen percent (15%)of HOME funds must be reserved
for specific activities to be undertaken by the CHOO;and
WHEREAS,HUD has issued a temporary suspension of the CHOO reservation
requirement through December 31,2025;and
WHEREAS,while the commitment deadlines are suspended,the requirement to reserve
15%of HOME funds for CHDOs remains in effect;and
WHEREAS,if the City has uncommitted CHOO set-aside funds after 24 months,it may
request HUD's permission to reallocate those funds to non-CHOO HOME projects;and
WHEREAS,the City is currently in the planning phase for the 2025 Action Plan period;
and
WHEREAS,the Administration is seeking authorization to issue a Request for
Applications (RFA)to solicit affordable housing,public service,and other eligible projects within
the City;and
WHEREAS,the City will review RFA submissions to evaluate project eligibility and
compliance with HUD rules and regulations,in addition to project feasibility;and
WHEREAS,the 2025 Action Plan for federal funds is a requirement under the HUD
formula grant programs,which include the CDBG and HOME Programs and must be submitted
by August 15,2025;and
WHEREAS,it is necessary to begin the screening process for proposed activities,which
includes the following:
•release of the RF A;
•review by staff to determine complete/eligible RFA submissions;
•review of staff recommendations by the Affordable Housing Advisory Committee
(AHAC);
•30-day Comment Period to receive public input;
•City Commission approval;and
•finally,submission to HUD;and
WHEREAS,the Administration recommends approving the issuance of the RFA,a copy
of which is incorporated herein by reference and attached to the City Commission Memorandum
that accompanies this Resolution,to identify eligible public services,affordable housing activities,
and capital improvement projects,which will be funded from the City's FY 2025 HUD entitlement
allocations.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA,that the Mayor and City
Commission hereby authorize the issuance of a Request for Applications (RFA)for FY 2025
Community Development Block Grant (CDBG)funds and FY 2025 Home Investment Partnerships
(HOME)funds,to identify eligible public services,affordable housing activities,economic
development and capital improvement projects,which will be funded from these U.S.Department
of Housing and Urban Development (HUD)entitlement allocations.
PASSED and ADOPTED 26"day of February,2025.
ATTEST:
MAR 0 3 2025
APPROVED AS TO
FORM &LANGUAGE
&FOR EXECUTIONfe.reciy2Gey,or Date
Resolutions -C7 G
MIAMI BEACH
COMMISSION MEMORANDUM
TO:Honorable Mayor and Members of the City Commission
FROM:Eric Carpenter,City Manager
DATE:February 26,2025
TITLE:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH,FLORIDA,AUTHORIZING THE ISSUANCE OF A REQUEST FOR
APPLICATIONS (RFA)FOR FY 2025 COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG)FUNDS AND FY 2025 HOME INVESTMENT PARTNERSHIPS
(HOME)FUNDS,TO FUND ELIGIBLE PUBLIC SERVICES,AFFORDABLE
HOUSING ACTIVITIES,ECONOMIC DEVELOPMENT AND CAPITAL
IMPROVEMENT PROJECTS FROM THESE U.S.DEPARTMENT OF HOUSING
AND URBAN DEVELOPMENT (HUD)ENTITLEMENT ALLOCATIONS.
RECOMMENDATION
The Administration recommends approving the Resolution.
BACKGROUND/HISTORY
The City of Miami Beach (the "City")is a U.S.Department of Housing and Urban Development
(HUD)designated entitlement city as determined by the decennial census information on
population growth lag,age of housing stock,and poverty.The City has been an entitlement
community since 1975.
As an entitlement community,the City automatically qualifies for an annual allocation of federal
funding under HUD's grant programs including Community Development Block Grant (CDB3)
and HOME Investments Partnership (HOME)programs.HUD requires each entitlement
community to submit its One-Year Action Plan,on an annual basis,describing how it will utilize
funding and resources to address priority needs identified in the city's Consolidated Plan.
The One-Year Action Plan is a component of the Five-Year Consolidated Plan required to be filed
with HUD.The City's current Consolidated Plan was adopted June 28,2023.This Five-Year Plan
encompasses housing and non-housing community development activities,resources and
projects to be undertaken to address the identified community needs for the fiscal years of 2023
through 2027.
Historically,the City's CDBG funds have been used for public services,housing,and public facility
improvements,while HOME funds have been used for affordable rental housing and first-time
homeownership.
ANALYSIS
The City's annual HUD allocations fluctuate from year to year.HUD has not yet released award
amounts for the FY 2025-2026 CDBG and HOME programs.Therefore,as in prior years,the City
will base projections on the amount received for FY 2024-2025 and can adjust once HUD releases
actual award amounts:
Page 439 of 1310
FY 2025 HUD Allocation
CDBG I $879,537.00
HOME I $631,976.00
The City must submit its 2025 Action Plan for HUD's approval by August 15,2025.As such,it is
necessary to begin the screening process for proposed activities.The process includes the
following:
•Release of the RFA;
•Review by staff to determine complete/eligible RFA submissions;
•Review of staff recommendations by the Affordable Housing Advisory Committee
(AHAC);
•Thirty (30)-day Comment Period to receive public input;
•City Commission approval;and
•Submission to HUD.
The CDBG program supports programming that benefits low-to-moderate-income persons
through direct public services and capital improvements.The program has the following
expenditure limitations:
•Administration and Planning cap:Twenty percent (20%)of the award
•Public Services cap:Fifteen percent (15%)of award (public services programming
assisting low-to moderate-income residents such as groceries for the elderly,youth
services,rent assistance,homeless services,etc.)
The City has funded a variety of Public Services with CDBG funding in the past,including:
•Elder services and community referral information (UNIDAD of Miami Beach)
•Grocery delivery for the elderly (City of Miami Beach Housing and Community
Services)
•Rent/utility assistance as a homelessness prevention strategy (City of Miami Beach
Housing and Community Services)
•After-school and summer camp youth programming (Boys and Girls Club of Miami -
Flamingo Park)
•Youth Leadership Program (Police Athletic League-Flamingo Park)
•Childcare services (Little Havana Activities &Nutrition Center and Raindrop Child
Care)
For several years,the City has prioritized CDBG and HOME funds to address significant capital
needs in its residential portfolio acquired from Miami Beach Community Development Corporation
(MBCDC).The City has also awarded the Housing Authority of the City of Miami Beach (HACMB)
rehabilitation funds beginning in FY 2019.The City is currently funding the following affordable
housing capital projects:
•The Egret Seawall Replacement (HACMB)
•84180"St.Rehabilitation (HACMB)
•Vista Breeze (HACMB &Atlantic Pacific Communities)
The HOME Program supports the creation and retention of affordable housing to benefit low-
income persons.The HOME Program has funded the First-time Homebuyer and Homeowner
Assistance Programs for the past five (5)years.The City's First-time Homebuyer Program
provides very-low and moderate-income residents with down payment and rehabilitation
assistance to purchase their first home.The Homeowner Rehabilitation Program provides very-
low and moderate-income homeowners with financial assistance to make necessary and
appropriate repairs to their homes to ensure the retention of affordable homeownership.The
HOME Program also funds Tenant-Based Rental Assistance (TBRA),which provides rental
Page 440 of 1310
subsidies to low-income households to help make housing more affordable.
The HOME program has the following expenditure limitations:
•Administration cap--Ten percent (10%)of the award
•Community Housing Development Organization (CHOO)cap --Fifteen percent (15%)of
the award
The Community Housing Development Organization (CHOO)requests certification from the City
annually to become eligible to receive HOME funds for qualified affordable housing projects that
serve households earning up to 80 percent of Area Median Income (AMI).At least fifteen percent
(15%)of HOME funds must be set aside for specific activities to be undertaken by a CHOO.HUD
issued a temporary suspension of the CHOO reservation through December 31,2025.However,
while the commitment deadlines are suspended,the requirement to reserve 15%of HOME funds
for CHOOs remains in effect.If the City has uncommitted CHOO set-aside funds after 24 months,
it may request HUD's permission to reallocate those funds to non-CHOO HOME projects.
The City is currently in the planning phase for the 2025 Action Plan period.The Administration is
seeking authorization to issue a Request for Applications (RFA)to solicit affordable housing,
public service,and other eligible projects within the City.The City will review RFA submissions to
evaluate project eligibility and compliance with HUD rules and regulations,in addition to project
feasibility.
The table below delineates the estimated funding for this RFA from the CDBG Program.Funds
will be set aside for the Elderly Grocery Program administered by the Office of Housing and
Community Services.This program has been funded by CDBG since 2015,leveraged with
additional funding provided through the City's General Fund.The program assisted 114 elderly
Miami Beach residents with monthly grocery delivery services during the 2023-2024 program
year.
CDBG Funds (estimated)
CDBG Entitlement $879,537.00
City Administration (20%)$175,907.00
Public Services Cap (15%)$131,930.00
PS Set-Aside for Elderly Grocery Program $40,000.00
Public Services Funds Available $91,930.00
Funding Available for other projects $571,700.00
HOME Funds (estimated)
HOME Entitlement
CHDO Set-Aside (15%)
City Administration (10%)
$631,976.00
$94,796.00
$63,197.00
Funding Available $473,983.00
The attached RFA will be submitted electronically via Neighborly Software to reduce paper waste
and facilitate proposal submissions.
FISCAL IMPACT STATEMENT
CDBG and HOME program funds will be used for awarded proposals.
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
Page 441 0f 1310
If applicable,the Business Impact Estimate (BIE)was published on:
See BIE at:https://www.miamibeachfl.gov/city-hall/city-clerk/meeting-notices/
FINANCIAL INFORMATION
CONCLUSION
Although HUD has not provided notification of the amount of FY 2025 funding allocations,based
on the HUD-imposed timeline for preparation and submission,the Administration recommends
authorizing the City Manager to issue the attached RFA for eligible activities to be funded from
the City's FY 2025 entitlement allocations from HUD.The RFA will be issued with a qualification
that the award of funds is subject to the City's actual HUD funding award.The release of this RFA
is a critical piece to the planning process for the 2025 A ction P lan .The Administration
recommends approval of this item to ensure timely issuance and subsequent review of the RFA
responses to ensure compliance with HUD deadlines.
Applicable Area
Citywide
Is this a "Residents Right to Know"item,
pursuant to City Code Section 2-17?
No
Is this item related to a G.O.Bond
Project?
No
Was this Agenda Item initially requested by a lobbyist which,as defined in Code Sec_2.481
includes a principal engaged in lobbying?No
If so,specify the name of lobbyist(s)and principal(s):
Department
Housing and Community Services
Sponsor(s)
Co-sponsor(s)
Condensed Title
Issuance of RFA FY 25 CDBG and HOME.HCS
Previous Action (For City Clerk Use Only)
Page 442 of 1310
2025 Annual Federal Entitlemen:Funds Application Information
Updated 1312025
MIAMI BEACH
City of Miami Beach
Request for Applications (RFA)
FY 2025
Community Development Block Grant (CDBG)Funds
Home Investment Partnersip (HOME)Program Funds
Deadline for Submissions:
Friday,March 28,2025 at 3:00pm
Applications must be received by the deadline indicated above.Any application received after that time will not
be considered.The responsibility for submitting applications on or before the stated time and date is solely the
responsibility of the Applicant.
City of Miami Beach
Office of Housing &Community Services
1700 Convention Center Drive
Miami Beach,Florida 33139
Telephone:305-673-7260
Website:www.miamibeachfl.gov
Fax:305-604-2421
Email:albatarre@miamibeachfl.gov
City of Mimi Beach/
office of H939 a29/g4gity Services
2025 Annual Federal Entitlemen:Funds Application Information
MIA MI BEACH
Mayor &Members of the City Commission:
Steven Meiner,Mayor
Kristen Rosen Gonzalez,Commissioer
Laura Dominguez,Commissioner
Alex J.Fernandez,Commissioner
Tanya K.Bhatt,Commissioner
David Suarez,Commissioner
Joseph Magazine,Commissioner
City Administration:
Eric Carpenter,City Manager
Jason Greene,Chief Financial Officer
David Martinez,Assistant City Manager
Mark Taxis,Assistant City Manager
Rickelle Williams,Assistant City Ma1ager
Maria Hernandez,Assistant City Mcnager -Interim
Housing &Community Development Staff:
Alba Tarre,Department Director
Marcela Rubio,Assistant Director
Cristina Cabrera,CDBG Projects Coordinator
Claudia Abreu,Office Associate V
Paola Arboleda,Administrative Suport Manager
City of Mimi Beach/
Office of H9392¥4g4gity Services
2025 Annual Federal Entitlemen:Funds Application Information
Our Mission
"We are committed to providing excellent public service and safety to all who live,work,and play in our vibrant,tropical,historic
community."
Our Vision
The City of Miami Beach will be:
•Cleaner and Safer;
•More Beautiful and Vibrant;
•A Mature,Stable Residential Community with Well-improved lrfrastructure;
•A Unique Urban and Historic Environment;
•A Cultural,Entertainment,Tourism Capital;and
•An International Center for Innovation in Culture,Recreation and Business.
Our Values
•We maintain the City of Miami Beach as a world-class city.
•We work as a cooperative team of well-trained professionals.
•We serve the public with dignity and respect.
•We conduct the business of the City with honesty,integrity,and dedication.
•We are ambassadors of good will to our residents,visitors,and the business community.
City of Mimi Beach/
office of Hg 909g4ity Services
Annual Federal Entitlement Funds Application-March 2022
Notice of Funding Availability
The City of Miami Beach is an entitlement grantee of federal funds.It receives an annual allocation of funding for the
HOME Investment Partnership Program (HOME)and Comrrunity Development Block Grant (CDBG)programs from the
United States Department of Housing and Urban Developnent (HUD).The City is entitled to these funds because its
population,housing and/or demographic characteristics meet the formula requirements needed to obtain funding.
HUD requires that the City complete a five-year Consolidated Plan that includes a housing assessment,market
analysis and assessment of community development needs.The Consolidated Plan is meant to address the needs of
low-and moderate-income persons and families,including romeless individuals.The Plan establishes the City's program
priorities,goals and objectives for community development programs and sets the framework for subsequent One Year
Action Plans that describe specific activities that will be funced through the City's HUD-funded grant programs.
The City of Miami Beach is projecting the following FY 2025 fnds subject to the availability and allocation by HUD:
CDBG Funds (estimated)HOME Funds (estimated)
CDBG Entitlement
City Administration (20%)
Public Services Cap (15%)
$879,537.00
$175,907.00
$131,930.00
HOME Entitlement
City Administration (10%)
$631,976.00
$63,197.00
Here is the timeline of events for this RFA:
Date Event/Expected Outcome
February 27,2025 RFA Release Date
March 6,2025 RFA Workshop
March 21,2025 Deadline for questions
March 28,2025 RFA Deadline
April 15,2025 Meeting of Affordable Housing Advisory Committee to review staff recommendations and
make funding recommendatior6 to the Mayor and Commission.
June 25,2025 Submit funding recommendations to Mayor &Commission for award
July 2025 -October 2025 Contract negotiation
October 1,2025 Commencement of 2024 Program Year
City of Mimi Beach/
office of Hp48 249/g4jy Services
Priorities
In order to guide outside agencies that are seeking funding,establish parameters for the project selection process
and enable success in project implementation,the followingbroadly defined priorities and operational imperatives have
been established:
➔Providing decent housing and suitable living environment;and expanding economic opportunities for principally low-
andmoderate-income persons.
Operational Imperatives
In order to ensure accountability and the judicious use of firite,public resources,the following operational imperatives
have been established in the Five-Year Consolidated Plan ard City processes:
►Recipient organizations must have acceptable past and/or current performance on similar projects.
►As this is a reimbursable grant,recipient orga1izations must have the fiscal capacity to undertake the
proposed project as demonstrated by the last 2 fscal year audits.
►Activities will not be funded unless the organization has developed realistic cost estimates and
timelines,and demonstrated past financial stabiity and current financial liquidity.
►Agency must demonstrate that the inclusion of the City's financial contribution will fully fund the proposed
activity,i.e.City funds are the last needed to corrplete the project.
►Organizations requesting funds from more than oe agency will be required to submit a certified Sources and
Uses Summary for capital projects and a Cost Alocation Plan for all other proposed activities (time-sheets
will be required for any position using split fundirg).
►Housing development and property improvement programs are expected to use quality,long-lasting
methods andmaterials that require a minimum of maintenance or upkeep and provide a current Physical
Needs Assessment for the proposed project.
►The cost of providing housing or services will be considered in evaluating applications and must meet HUD
guidelines,including that the project is financially viable for the duration of the affordability period.
►Recipients must adhere to HUD and City guicelines for procurement of goods and services including
professional services.Procurement records are subject to inspection to ensure compliance.
Further priority is given to those established housing needs or which there is currently insufficient assistance
including:
•Acquisition for affordable rental housing and low-ard moderate-income first-time homebuyers
•Multi-family Housing rehabilitation
Priority will be given to projects that serve the North Beach area (33141)or predominantly serve residents of this
area.
In addition,the City will prioritize awards to those project;that align with the objectives as defined in its current
Strategic Plan.
City of Mimi Beach/
office of Hqg9 92%9pg4gity Services
Priority Needs
The City's current Consolidated Plan was adopted June 28,2023.This Five-Year Plan encompasses housing and non-housing
community development activities,resources and projects to :ie undertaken to address the identified community needs for
the fiscal years of 2023 through 2027.The Plan also include:a prioritization of needs as listed below:
During the development of the Consolidated Plan,several priority needs were identified.Guidelines for addressing these priority
needs over the 2023-2027 timeframe are summarized below:
•Housing Affordability
o Housing Affordability -Acquisition &Rental Reabilitation
o Housing Affordability -Tenant-Based Rental Assistance
o Housing Affordability -New Construction
o Housing Affordability -Homebuyer Ownership Assistance
•Increase the Capacity of Public Services
o Youth Services
o Homelessness Services
o Senior Services
o Disability Programs
o General Services Programs
•Public Facility &Infrastructure Improvements
o Neighborhood Revitalization
o Neighborhood Resilience
•Economic Development
o Job Training and Business Support
Page 448 of 1310
Eligible Activities
The Primary objective of the HOME program is to provide safe,:lecent and affordable housing to low-to moderate-income
persons and households who own at or below 80%of the median income.
HOME eligible activities:
•New construction
•Rehabilitation
•Reconstruction
•Conversion
•Site improvements
•Acquisition of property
•Tenant-Based Rental Assistance (TBRA)
Please refer to the HOME Final Rule for more information.
CDBG eligible activities:
•Acquisition of real property
•Demolition
•Rehabilitation of residential and non-residential structres (must own building)
•Construction of public facilities and improvements,suc as water and sewer facilities,streets,
neighborhood centers,and the conversion of school bLildings for eligible purposes
•Public services
•Activities relating to energy conservation and renewabe energy resources
•Economic Development
Please refer to CDBG Guide to National Objectives for more information.
Page 449 of 1310
C D B G N atio n al O b jectives
CDBG-funded activities must meet one of three National Objectives.
National O bjective A:Principally benefits low-and moderate-income persons
National O bjective B:Aids in the prevention or elimination of slums or blight
National Objective C:Qualifies as an urgent need
In general,all activities must meet National Objective A.For National Objective A,please select one subcategory below
to describe proposed activity
•Area Benefit Activities are those carried out in 3 neighborhood consisting predominantly of LMlpersons
and providing services for such persons,yet could b>available to other non-income-eligible
persons in the area.
•Lim ited Clientele Activities is an activity which provides benefits to a specific group of persons rather than all
the residents in a particular area.At least 51%of the beneficiaries of the activity must be L/M income persons as
evidenced by certifying documentation.
•Incom e Eligible Housing Act ivities add or improve a permanent residential structure wherein,uponcompletion,
income eligible persons will occupy 51%or more of the housing units
•Job Creation or Retention Activities create or retain permanent jobs,of which at least 51%areeither taken
by or available to income eligible persons
Please refer to CDBG Guide to National Objectives for more information.
Page 450 of 1310
2024 Income Limits
All CDBG and HOME Program funds must benefit households earning up to 80%AMI.Please see the HUD 2024
income limits below:
FY 2024 Income Limits Summary
FY 2024
Income
Limit Area
Median Family Income
Click for More Detail
FY 2024 Income Limit
Category 1 2 3
Persons in Family
4 5 6 7 8
Very Low (50%)Income
Limits ($)39,750 45,400 51,050 56,750 61,300 65,850 70,400 74,950
Miami-
Miami
Beach-
Kendall,
FL HUD
Metro
FMR Area
$79,400
Click for More Detail
Click for More Detail
Low (80%)Income
Limits($)
Click for More Detail
63,550 72,650 81,700 90,800 98,100 105,350 112,600 119,900
Extremely Low Income
Limits ($)23,850 27,250 30,650 34,050 36,800 41,960 47,340 52,720
Page 451 of 1310
Application Instructions
Application Submission
Applications must be submitted via Neighborly Software:https://portal.neighborlysoftware.com/MIAMIBEACHFL/Participant
Required Documents
.-weelelie
The following attachments are required and must be submitted with the digital application.
1.Agency's Articles of Incorporation in their entirety.
2.Organizational Chart
3.A current list of the Applicant's Board of Directors in:luding names,positions,organization or business affiliation,and
years on the board.
4.The Applicant's last two (2)annual financial audits.
5.Two (2)latest financial statements for organization.
6.Internal Revenue Services Designation Letter
7.For Capital Projects:Physical Needs Assessment (Must have been completed within 90 days of application)
8.For Capital Projects:5-year proforma
9.For Capital Projects:Subsidy Layering Review
Failure to submit these items will result ir immediate disqualification from consideration.
Recommended Attachments
project renderings
Evidence of matching funds/leverage,if applicable
Additional Attachments
If the applicant wishes to submit additional documents,it may do so.If provided,these should follow the required
attachments.
Page 452 of 1310
Tab General Instructions
Project Overview As you provide the Project Synopsis,please be succinct but complete in your narrative and
run spellcheck before finalizing.
If you have a Physical Neecs Assessment for the proposed project,please include as an
attachment.
List any Project Partners anc the type of support provided from each.
Project Impact Be certain to answer the questions asked fully.Be succinct but complete in your narrative
and run spellcheck before finalizing.Please provide economic impact of the project in the
Organization Capacity Be certain to answer the questions asked fully.Be succinct but complete in your narrative
and run spellcheck before finalizing.Please include any evaluations or audits by current
Project Budget The Budget form has five cdumns.The first column should list all of the entities providing
cash,financing or in-kind leverage to the proposed project.
The second column,"Confirmed Receipt",enables you to insert the dollar value of any
commitment that has been secured.
The third column,"Pendine Receipt",enables you to insert the value of any projected
funds that have yet to be secured but may be reasonably expected.
The fourth column,"City Request"enables you to insert the value of funds requested from
the City through this RFA process.
Funding Sources In the column labeled "Line-item Category,"list the various project expenses using the
drop-down menu provided.
In each of the following columns to the right insert the respective amounts allocated to
each line item by funding source.Provide the name of the funding entities in the text box
at the end of the page.Please indicate separately if there is a deadline for use of these
funds.
Priority Alignment Using the drop-down menus provided,answer each question.
Disclosure &Disclaimer Requires signature of the preparing party and authorizing party
Affidavit of Compliance Requires signature of the preparing party and authorizing party
Lobbying Certification Requires signature of the preparing party and authorizing party
Submit Requires signature of the preparing party and authorizing party
Application Instructions
Page 453 of 1310
General Information
The following funding is available through this RFA,continget upon final approval by HUD:
COBG Funds(estimated)
CDBG Entitlem ent $879,537.00
City Administration (20%)$175,907.00
Public Services Cap (15%)$131,930.00
PS Set-Aside for Elderly Grccery Program $40,000.00
Public Services Funds Available $91,930.00
Funding Available for other projects $571,700.00
HOM E Funds (estimated)
HOME Entitlement $631,976.00
CHDO Set-Aside (15%)$94,796.00
City Administration (10%)$63,197.00
Funaing Available $473,983.00
Cont act
Please em ail questions to:
Cristina Cabrera,CDBG Projects Coordinator Cristi naca bre ra@m ia mi beachfl .gov
Affordability Period
All housing projects will be required to execute a RestrictiveCovenant,Mortgage and Promissory Note in addition to the
Program Agreement.The required affordability period for HCME projects is 30 years and a minimum of 15 years for CDBG.
Determ ination of Appro priateness
Prior to preparing an application for funds,applicants are itrongly advised to determine if the proposed project is an
eligible activity as defined by HUD regulations.CDBG project;must meet a National Objectives.
Fatal Flaws
The following errors,omissions and/or conditions are consi:lered fatal flaws preventing applications from consideration
for funding:
Incomplete applications (missing any section of the pplication or omission of required attachments)
Factual errors resulting in the misrepresentation of en organization's experience,capacity or ownership
Projects with funding gaps despite the potential awa-d of City funds
M odifications/W ithdrawals of Proposals
An Applicant may submit a modified Application to replace all or any portion of a previously submitted Application up
until the Application due date and time.Modifications received after the Application due date and time will not be
considered.Applications shall be irrevocable until contract award unless withdrawn in writing prior to the Application
due date,or after expiration of 120 calendar days from the opening of Applications without a contract award.Letters of
withdrawal received after the Application due date and befre said expiration date,and letters of withdrawal received
after contract award will not be considered.
RFA Postponem ent/Cancellation/Reject ion
The City may,at its sole and absolute discretion,reject any end all,or parts of any and all,Applications;re-advertise this
Page 454 of 1310
RFA;postpone or cancel,at any time,this RFA process;or waive any irregularities in this RFA,or in any Applications
received as a result of this RFA.
Costs Incurred by Applicants
All expenses involved with the preparation and submission of Applications,or any work performed in connection
therewith,shall be the sole responsibility (and shall be at the sole cost and expense)of the Applicant,and shall not be
reimbursed by the City.
Exceptions to RFA
Applicants must clearly indicate any exceptions they wish to take to any of the terms in this RFA,and outline what,if any,
alternative is being offered.All exceptions and alternatives shall be included and clearly delineated,in writing,in the
Application.The City,at its sole and absolute discretion,may accept or reject any or all exceptions and alternatives.In
cases in which exceptions and alternatives are rejected,the City shall require the Applicant to comply with the particular
term and/or condition of the RFA to which Applicant took exception to (as said term and/or condition was originally
set forth onthe RFA).
Florida Public Records Laws
Applicants are hereby notified that all Applications incuding,without limitation,any and all information and
documentation submitted therewith,will be available for public inspection after opening of Applications,in compliance
with Florida Public Records Law including,without limitation,Chapter 119,Florida Statutes.
Negotiations
The City reserves the right to enter into further negotia:ions with the selected Applicant(s).Notwithstanding the
preceding,the City is in no way obligated to enter into a contract with the selected Applicant(s)in the event the parties
are unable to negotiate a contract.It is also understooc and acknowledged by Applicants that by submitting an
Application,no property interest or legal right of any kind shall be created at any time until and unless a contract has
been agreed to;approved by the City;and executed by the parties.
Observance of Laws
Applicants are expected to be familiar with,and comply with,all Federal,State,County,and City laws,ordinances,
codes,rules and regulations,and all orders and decrees of bodies or tribunals having jurisdiction or authority which,in
any manner,may affect the scope of services and/or project contemplated by this RFA (including,without limitation,the
Americans with Disabilities Act,Title VII of the Civil Rights Act,the EEOC Uniform Guidelines,and all EEO regulations and
guidelines).lgnorance of the law(s)on the part of the Applicat will in no way relieve it from responsibility for compliance.
Conflict of Interest
All Applicants must disclose in their Application the name(s)of any officer,director,agent,or immediate family member
(spouse,parent,sibling,and child}who is also an employee of the City of Miami Beach.Further,all Applicants must
disclose the name of any City employee who owns,either directly or indirectly,an interest of ten (10%)percent or more
in the Applicant entity or any of its affiliates.
Applicant's Responsibility
Before submitting an Application,each Applicant shall be solely responsible for making any and all investigations,
evaluations,and examinations,as it deems necessary,to ascertain all conditions and requirements affecting the full
performance of the contract.Ignorance of such conditions and requirements,and/or failure to make such evaluations,
investigations,andexaminations,will not relieve the Applicant from any obligation to comply with every detail and with
all provisions and requirements of the contract,and will not be accepted as a basis for any subsequent claim whatsoever
for any monetary consideration on the part of the Applicant
Public Entity Crimes
Page 455 of 1310
A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may
not submit a bid on a contract to provide any goods or services to a public entity,may not submit a bid on a contract
with a public entity for the construction or repair of a publi:building or public work,may not submit bids on leases of
real property to public entity,may not be awarded or perform work as a contractor,supplier,sub-contractor,or
consultant under acontract with a public entity,and may not transact business with any public entity in excess of the
threshold amount provided in Sec.287.017,for CATEGORY TINO for a period of 36 months from the date of being placed
on the convicted vendor list.
Am eric an W ith Disabilities Act (ADA)
Call (305)673-7260/VOICE to request material in accessible frmat;sign language interpreters (five days in advance when
possible),or information on access for persons with disabilties.For more information on ADA compliance,please call
the Public Works Department at 305-673-7631.
Acceptance of Gifts,Favors,Serv ic es
Applicants shall not offer any gratuities,favors,or anything Jf monetary value to any official,employee,or agent of the
City,for the purpose of influencing consideration of this Aplication.Pursuant to Sec.2-449 of the City Code,no officer
or employee of the City shall accept any gift,favor or service that might reasonably tend improperly to influence him in
the discharge of his official duties.
Environm ental Review
Programs must have an Environmental Review unless they meet criteria specified in HUD regulations that would exempt
or exclude them from Request for Release of Funds (RROF)and environmental certification requirements (24 CFR sections
58.1,58.22,58.34,58.35 and 570.604).
No Project Funds will be advanced,and no costs can be incrred,until the City has conducted an Environmental Review
of the proposed Project site as required per 24 CFR §58.
Page 456 of 1310
Application Scoring
Minimum requirements for application submission:Applicants requesting affordable housing acquisition and/or
rehabilitation funds must have a minimum of five (5)years of experience in the acquisition and rehabilitation of owner-
occupied affordable housing and/or first-time homebuyer programs.
Selection criteria will include,but is not limited to:
1.Ability to provide strong construction management pactices and to provide first quality materials,including
landscaping if applicable
2.Ability to perform all applicant selection and income certification processes in accordance with local,state,and
federal regulations
3.Ability to comply with the City's reporting requirements
4.Total project cost
5.Total number of units
6.Leveraging
The Office of Housing and Community Development will revew all responses to the RFA to ensure compliance with the
requirements of the RFA as well as under applicable Florida Statutes,Resolutions and the Consolidated Plan.All eligible
affordable housing applications will be submitted to the City's Affordable Housing Advisory Committee and reviewed with
HOME submissions.
Sections within the RFA are weighted and their respective values are noted below:
Section Maximum Points
Applicant Information
Project Overview
Project Impact
Applicant Experience
Project Budget
Sources &Uses
MAXIMUM POSSIBLE SCORE
Page 457 of 1310
5
20
25
25
20
5
100
Application Scoring
Applicant Information
Information provided must be complete and accurate and in:lude the required attachments.
Project Overview
This section provides overall summary of the project from a objective and fiscal context.Please ensure to be succinct
but clear about your proposed project as well as indicate thecommunity-based partners who will help you achieve your
proposal.Make sure to complete the Objective,Outcome and Activity Code section.Double-check for accuracy.
Project Impact
This is the section that most describes the viability,impact,purpose and overall leverage for your project within a holistic
context.In this section,please ensure to provide operational details for your project including specific beneficiaries,
eligibility criteria,timelines,progress measures and outcone measures.If your project creates secondary benefits,
i.e.creates new jobs or sustainable services for an area,provide such detail.
Applicant Experience
This section provides the applicant an opportunity to sell themselves as worthy recipients of public resources.Be
specific in providing achievements,success stories,experience and expertise.Please indicate if any funder has rescinded
funding within
Project Budget
The project budget must be sound,practical,achievable ard sustainable throughout the project period.Your budget
should provide the fiscal perspective of what was described in your project Overview and Project Impact sections.All
expenses must be tied to the direct delivery of services.
Sources &Uses
This section serves to detail the Project Budget section by assgning costs to specific funding sources.Assignments should
comply with funding source guidelines.All other funds must be secured before receipt of CDBG/HOME funds.
Cost Allocation Plan
If your budget includes personnel,you must provide cost allocation plan encompassing all personnel.
Page 458 0f 1310
Uniform Relocation
Assistance (URA)
If a project proposed in response to this RFA includes the purchase of a building or an offer to purchase a building
which is occupied,the tenants are entitled to the benefits provided by the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (URA).The folbwing information is provided to assist the applicant in
complying with the URA.
1.URA preparation needs to start early.A URA notice needs to be given to the Seller when the purchase offer/option
is made.
2.HUD and the City of Miami Beach care about this.Developers who are working on HUD-funded projects need to
understand that the URA is basic consumer legislation that addresses "fairness"issues.Tenants whose living
circumstances are changed by a project -either by higher rents or involuntary moves -must be protected and
compensated.
3.The relocation rules are not all one-sided.There are actions that can be taken to control costs and prevent
displacement.These actions include informing tenants atout the project,treating them fairly during the process,
staging work if it is feasible,and keeping their rents affordable.Tenants must continue to pay rent and comply with
the lease during the process.
4.Mistakes can be costly.Planning for relocation and tenant concerns is critical because grantees,owners and
developers can all take actions which can incur a financial ability.Displaced tenants are entitled to 42 or 60 months
of rental assistance,depending on their situation.Many claims exceed $10,000.Although some claims are
unavoidable,there is no reason to incur costs for failing to follow the rules.
5.Planning is critic al.Relocation concerns must be thought out early in the process so decisions about rents,
construction timing and project feasibility can be considered before they are a crisis.
6.Co o peratio n is e sse ntia l.All parties involved in the project must do the right thing in order to make the process
work.The Developer and the City must work together.
7.There are three basic requirements for tenants in rental rehabilitation projects.Tenants must be given timely
information about the pending application.If the project is approved,they must be advised of any changes that will
occur to their situation.If they are not advised-and move -they could claim that they were displaced even if that
was not intended and they could be eligible for considerable financial compensation.If they must be displaced,
tenants must be offered a comparable replacement unit (as defined by HUD).Moving expenses must be paid.No one
can be required to move without 90 days notice.Tenants who will stay in the property after work is completed must
be offered a suitable unit that is affordable to them.
Page 459 of 1310
Certification Regarding CDBG-Funded Construction &Rehabilitation Projects (1 of 2)
If the Provider anticipates using CDBG funds for construction or rehabilitation,the following federal and City of Miami
Beach requirements must be acknowledged:
A.All construction or rehabilitation plans and specification;for the project must be approved by the City's departments
of:Planning;Office of Housing &Community Services;Public Works;Building;Code Compliance;and Fire.If the project
is located in the Miami Beach Architectural District,or affectsa building listed or eligible for listing on the National Register
of Historic Places,all plans and specifications must be approved by the State Historic Preservation Office (SHPO),in
accordance with the Memorandum of Understanding betwe:n the SHPO and the City.
B.The City shall not be obligated to pay any funds to the prJject prior to the completion by the City of an environmental
review of the project,and said review is approved by any government agencies as may be required by law.
C.The Provider will assure all wages paid to construction workers by it or its subcontractors are in compliance with
federal,state and local labor requirements.The Provider agrees to include in the construction bid specifications in
connection with this agreement the applicable Federal Wage Determination assigned to this project by HUD.The
Provider must also inform his contractor/subcontractors that they will be required to submit documents after a city-
conducted pre-construction conference and prior to construction.Weekly and/or monthly reports must be submitted
thereafter,as required by the federal government.
D.The Provider agrees to comply with,and to assure that its subcontractors comply with,the federal Office of
Management and Budget (0MB)Circular Number A-102 Attachment E for programs funded in whole or in part by CDBG
funds;with federal 0MB Circular A-102 Attachment O for the procurement of supplies,equipment,construction and
services;and with Federal Management Circular A-87;or any other applicable 0MB circular.
E.Pursuant to Section 109 of the Act,the Provider specifically agrees that no person shall be denied the benefits of the
program on the grounds of race,color,sex,religion or natioral origin.
F.The Provider agrees,on its own behalf and on behalf of its contractors and subcontractors,to take affirmative action
in attempting to employ low income and minority persons,as mandated by law.
G.As required by 0MB Circular Number A-102,and by Flaida Statutes Section 287.055,professional services must be
competitively selected.The competitive selection process must include a public advertisement;issuance of a request for
application and a competitive review based on uniform critEria.Selection criteria must consider the basic qualifications,
professional competence,experience and suitability of each firm.Fees for professional services must be requested as a
fixed sum and not stated as a percentage of construction costs.
H.All documents,bid specifications,notices and constructon drawings must be submitted for the review and approval
of the Housing &Community Services Department prior to public advertisement.
Page 460 of 13 10
Certification Regarding CDBG-Funded Construction &Rehabilitation Projects (2 of 2)
I.The bidding process for construction contracts must include a formal advertisement.This announcement must
include the following:
1.The date,time and place that bid documents are available,and the same information for any pre-bid
conferences and receipt of bids.
2.The requirement of bid surety in the amount of ten percent (10%)of the bid,and a performance and payment
bond equal to 100%of the award.
3.A standard statement regarding the "in whole or in part"federal funding of the project and the various
applicable federal regulations including the Davis Ba,:on Act.
J.The City reserves the right to be present at the time of bid openings.If City CDBG monies are the sole funding source,
the City may require that bids be received and opened by the City's Procurement Department.
K.The Provider agrees to submit to the Office of Housing and Community Services all documentation of the steps
followed in the selection of professional services and construction contracts.
L.The Provider agrees to specify a time of completion and include a liquidated damage clause in all construction
contracts.Cost plus a percentage of cost,and percentage of:onstruction cost contracts will not be permitted.
M.If the Provider is awarded CDBG funds,other conditions and requirements will be specified in the funding agreement.
N.The Provider agrees that it will not start construction un:il an official "Notice to Proceed"has been issued.
0 .Pursuant to 570.608 of the CDBG Regulations,and the new provisions in the Economic and Community
Development Actof 1974 as amended,the Provider agrees to comply with the inspection,notification,testing and
abatement procedures concerning lead-based paint.
Page 461 of 1310