Resolution 2025-33557 RESOLUTION NO. 2025-33557
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE
AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND
AVR CONTRACTORS, CORP., PURSUANT TO ITB-2023-299-ND, FOR
CONSTRUCTION SERVICES AT FLAMINGO PARK LODGE; SAID
CHANGE ORDER WILL INCREASE CONTRACT TIME BY 272
CALENDAR DAYS FOR UNFORESEEN SCOPE AND REPLENISH THE
PROJECT CONTINGENCY IN THE AMOUNT OF$65,000 TO ADDRESS
FUTURE UNFORESEEN SCOPE OF WORK, UTILIZING PREVIOUSLY
APPROPRIATED PROJECT FUNDING.
WHEREAS, on December 13, 2023, the City Commission approved the award
of a contract for the construction services for the renovation of the Flamingo Park Lodge
(Project) in the amount of$1,019,639.30 inclusive of a 10% contingency in the amount
of$92,694.41 to AVR Contracting Corp. (AVR); and
WHEREAS, on April 10, 2024, the City issued Notice to Proceed (NTP) for
construction to AVR and during the course of the renovation, AVR found evidence of
live termite infestation and significant deterioration and damage to the existing wood
roof rafters, sheathing, wooden floor structural members and flooring; and
WHEREAS, AVR submitted a request for information (RFI) advising the City of
the existing damage and requested direction; and
WHEREAS, after assessing the existing damage, the consultant, Wolfberg
Alvarez and Partners, Inc. (WAP), determined there was a need to retain a structural
engineer to conduct a structural inspection of the Lodge and provide a written report
which would provide direction and resolution; and
WHEREAS, structural engineer, Bliss and Nyitray, Inc. (BNI), visited the site to
conduct a site observation of the existing structure and provided a report of their findings
(Report) which showed that both the existing roof and floor structural members had
significant termite damage that degraded the structural integrity of both the existing roof
and flooring and recommended the complete replacement of both the wooden roof
structure and wood flooring; and
WHEREAS, WAP provided revised architectural and new structural drawings
showing complete and full replacement of both the roof and floor assemblies; and
WHEREAS, City staff requested a proposal from AVR and held discussions with
AVR to determine the scope and cost of the additional work; and
WHEREAS, AVR provided a negotiated proposal for the additional scope in the
amount of $89,231.77 and a Contingency Draw was issued, utilizing the previously
approved Owner's Contingency; and
WHEREAS, use of contingency funds is always subject to multilevel review and
approval by the project's architectural and engineering consultants and the City's staff
as to the appropriateness of the request and use of the funds; and
WHEREAS, addressing the additional scope of work has reduced the Owners
Contingency to $3,462.64, and as a result of the extensive termite damage, the Project
has expended more than ninety-six percent (96%) of the Owner's Contingency, with
only 17% of the project completed; and
WHEREAS, a majority of the contingency funds have been allocated to address
the unforeseen structural deficiencies; and
WHEREAS, in addition to the cost, the unforeseen conditions have led to
significant delays to the Project requiring a time extension in order to analyze the issues,
determine the best course of action, revise the construction drawings, negotiate with
AVR and resubmit the drawings for permit, resulting in an additional 272 calendar days
to complete the Project; and
WHEREAS, City staff hereby requests a change order to the contract with AVR,
to replenish the Project's Owner's Contingency and increase the contract duration to
allow for the performance of the additional scope and the delays associated with its
resolution, ensuring that sufficient funding is available to address future unforeseen
circumstances that require changes in the project scope in a timely manner; and
WHEREAS,the requested amount of$65,000, will increase the available project
contingency balance to $68,462.64, resulting in forty-three percent (43%) of the total
Owner's Contingency available for the remaining eighty-three percent (83%) of
construction; and
WHEREAS, Change Order No. 1, in the amount of $65,000 and 272 calendar
days, will revise the total contract amount to $1,084,639.30, including a revised total
Owner's Contingency of $157,694.41, and a total construction time of 542 calendar
days, revising the contractual substantial completion date to September 5, 2025.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City
Commission approve and authorize the City Manager to execute Change Order No. 1 to
the Agreement between the City of Miami Beach, Florida and AVR Contractors, Corp.,
pursuant to ITB-2023-299-ND, for construction services at Flamingo Park Lodge; said
change order will increase contract time by 272 calendar days for unforeseen scope and
replenish the project contingency in the amount of$65,000 to address future unforeseen
scope of work, utilizing previously appropriated project funding.
PASSED and ADOPTED this �4 day of mG�ti , 2025.
ATTEST: ��/�x� �f
Steven Meiner, Mayor
MAR 2 0 2025 APPROVED AS TO
FORM & LANGUAGE
Rafael e. Granado, City Clerk & FO CUTION
-a E.a''Ny -5) 1i )zczc
'V` 40, City o ey '�, Date
b tis(OAP OGWED) f
Resolutions -C7 C
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Eric Carpenter, City Manager
DATE: March 19, 2025
TITLE A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND AVR CONTRACTORS,
CORP., PURSUANT TO ITB-2023-299-ND, FOR CONSTRUCTION SERVICES AT
FLAMINGO PARK LODGE; SAID CHANGE ORDER WILL INCREASE CONTRACT
TIME BY 272 CALENDAR DAYS FOR UNFORESEEN SCOPE AND REPLENISH
THE PROJECT CONTINGENCY IN THE AMOUNT OF $65,000 TO ADDRESS
FUTURE UNFORESEEN SCOPE OF WORK, UTILIZING PREVIOUSLY
APPROPRIATED PROJECT FUNDING.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission (City Commission) adopt
the Resolution.
BACKGROUND/HISTORY
Flamingo Park is a 36.53-acre park located within the boundaries of the Historic Flamingo Park
neighborhood in South Beach. Inside the park is a small building referred to as the Lodge, which
historically was the residence of the park's groundskeeper. Construction is currently underway to
renovate the Lodge (Project) for public activities use such as community support spaces,
meetings, recreational use, and a possible future concession space.
The scope of work includes selective demolition, a new interior layout, mechanical, electrical, and
ADA upgrades, new interior and exterior finishes,stucco repairs (including patching and painting),
new exterior glazing and doors, new roofing, new exterior concrete walkways, new pedestrian
LED lighting, landscaping, and irrigation improvements.
On December 13, 2023, the City Commission approved the award of a contract for the
construction services for the Project in the amount of $1,019,639.30 inclusive of a 10%
contingency in the amount of$92,694.41 to AVR Contracting Corp. (AVR).
ANALYSIS
On April 10, 2024, the City issued Notice to Proceed (NTP)for construction to AVR.
During the course of the renovation, AVR found evidence of live termite infestation and significant
deterioration and damage to the existing wood roof rafters, sheathing, wooden floor structural
members and flooring. AVR submitted a request for information (RFI) advising the City of the
existing damage and requested direction. After assessing the existing damage, the consultant,
Wolfberg Alvarez and Partners, Inc. (WAP), determined there was a need to retain a structural
engineer to conduct a structural inspection of the Lodge and provide a written report which would
provide direction and resolution. The structural engineer, Bliss and Nyitray, Inc. (BNI), visited the
Page 151 of 1157
site to conduct a site observation of the existing structure and provided a report of their findings
(Report) which showed that both the existing roof and floor structural members had significant
termite damage that degraded the structural integrity of both the existing roof and flooring. The
Report recommended complete replacement of both the wooden roof structure and wood flooring
(Exhibit A). WAP provided revised architectural and new structural drawings showing complete
and full replacement of both the roof and floor assemblies (Exhibit B). Multiple rounds of
discussions on scope and pricing were held. After five rounds of negotiations, a scope and cost
was finally agreed upon between the City and AVR.
City staff requested a proposal from AVR for the additional scope described above.AVR provided
a negotiated proposal for the additional scope in the amount of $89,231.77 and a Contingency
Draw was issued, utilizing the previously approved Owner's Contingency. Use of contingency
funds is always subject to multilevel review and approval by the projects architectural and
engineering consultants and the City's staff as to the appropriateness of the request and use of
the funds.
Addressing the additional scope of work has reduced the Owner's Contingency to$3,462.64. As
a result of the extensive termite damage, the Project has expended more than ninety-six percent
(96%) of the Owner's Contingency, whereas the Project is seventeen percent (17%) completed.
A majority of the contingency funds have been allocated to address the unforeseen structural
deficiencies.
In addition to the cost, the unforeseen condition has resulted in significant delays to the Project
requiring a time extension. The time required to analyze the issues, determine the best course of
action, revise the construction drawings, negotiate with the contractor and resubmit the drawings
for permit has resulted in an additional 272 calendar days to complete the Project.
City staff hereby requests a change order to the contract with AVR, to replenish the Project's
Owner's Contingency and increase the contractual duration to allow for the performance of the
additional scope and the delays associated with its resolution. This will ensure that sufficient
funding is available to address future unforeseen, required changes in the project scope in a
timely manner. The requested amount of$65,000, will increase the available project contingency
balance to $68,462.64, resulting in forty-three percent (43%) of the total Owner's Contingency
available for the remaining eighty-three percent(83%)of construction.
Any unused contingency funds available at the end of the project, will be returned to the City via
a change order.
Change Order No. 1, in the amount of$65,000 and 272 calendar days,will revise the total contract
amount to $1,084,639.30, including a revised total Owner's Contingency of$157,694.41, and a
total construction time of 542 calendar days, revising the contractual substantial completion date
to September 5, 2025 (Exhibit C).
FISCAL IMPACT STATEMENT
The total amount of the Change Order is $65,000.00 utilizing previously appropriated project
funding.
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
Page 152 of 1157
If applicable, the Business Impact Estimate (BIE) was published on:
See BIE at: httpsa/www.miamibeachfl.gov/city-hall/city-Clerk/meeting-notices/
FINANCIAL INFORMATION
391-0820-069357-26-410-546-00-000-00-21518 $65,000
CONCLUSION
The Administration recommends that the City Commission approve the resolution.
Applicable Area
South Beach
Is this a `Residents Right to Know" item Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Project?
Yes Yes
Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481
includes a principal engaged in lobbying? No
If so, specify the name of lobbyist(s) and principal(s):
Department
Capital Improvement Projects
Sponsor(sl
Co-sponsor(sl
Condensed Title
Change Order 1 w/AVR Contractors (ITB-2023-299-ND), Construction Services at Flamingo
Park Lodge. CIP
Previous Action (For City Clerk Use Only(
Page 153 of 1157
Exhibit A
•buildingstrength
June 11,2024
Wolfberg Alvarez&Partners
5757 Waterford District Drive Suite 300
EL/SS a NY.;TRAY. lHC Miami,Florida,33126
STRUCTURAL Attention: Mr.Rafael Labrada
Reference: Flamingo Park
1200 Meridian Ave.
Miami Beach,Florida,33139
Site Observation of Existing Structure
Dear Mr.Rafael,
At the request of Wolfberg Alvarez&Partners,a site visit was performed by a BNI engineer,
Abhilash Singh, to review the existing condition of wood roof rafters and woof floor joists.
The visit was conducted on June 5, 2024. Mr. Bryan Niedelson and Mr. Ralph Viola,City
project managers,were present at the site.
The site inspection was done based on visual examination of the exposed portion of the structure
only.See below list of deficiencies found in the inspection:
1. The bottom plate and strap connections of roof rafters'bearing ends are damaged.The
strap connections are missing on many roof rafters.Refer Figures 1 to 3.
2. The roof planking is deteriorated and doesn't qualify as roof sheathing per Florida
Building Code.Refer Figure 4.
3. The roof rafters are damaged.Refer Figures 5 and 6.
4. The roof rafter bearing supports/braces are discontinued or left unsupported due to
removal of walls below.Refer Figures 7 to 9.
5. The floor system is severely damaged throughout.Refer Figures 10 and 11.
6. In several locations the existing 2x 10 floor joists are supported on top of a flat 2x4
spanning between masonry piers. This is blatantly inadequate for the required floor
loads.Refer Figure 12.
7. Further roof rafters on the west building are found substantially damaged.Refer Figures
13 and 14.
In summary, Deficiencies I thru 4, and 7 above are significant and widespread. BNI would
recommend complete removal of the existing wood roof framing system and replace with
prefabricated roof trusses,plywood sheathed roof and proper Simpson tie-downs.
Deficiencies 5 and 6, pertain to the the damaged floor joists and some noticeable structural
inadequacies. However,we believe all these conditions can be restored with structural repairs
details such as the following:provide additional intermediate blocking in between the floor
joists, scab or replace damaged floor joists, add additional or new support beams between
existing masonry piers to ensure structurally sound load path for floor loading, and install
completely new plywood flooring over repaired/replaced floor joists.
If owner elects to proceed with structural repairs,BM can provide a proposal for structural design
services including permit drawings and construction administration.
Sincerely,
BLISS&NYITRAY,INC.
Gabriel J.Leitz,P.E.,S.E. Prepared by:
Florida P.E.No.81348 Abhilash Singh
5835 Waterford District Drive, Suite 400 , Miami, Florida 33126 I PHONE 305-442.7086
www.bniengineers.tom
Mrame 1 Tallahassee + West Palm Beach I Jampa J Dallas
Page 154 of 1157
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Page 155 of 1157
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Page 175 of 1157
EXHIBIT C
+ ' BEACH
PROJECT NAME: FLAMINGO PARK LODGE
A/E CONSULTANT: Wolfberg,Alvarez&Partners,Inc.
CONTRACTOR: AVR Contractors Corp.
RPR/CEI:
CHANGE ORDER NO. 1 DATE: 03/03/2025
You are hereby directed to make the following changes to the Contract Documents:
DESCRIPTION OF INCREASE CONTRACT TIME BY 272 CALENDAR DAYS FOR UNFORESEEN SCOPE AND REPLENISH THE
CHANGE: PROJECT CONTINGENCY IN THE AMOUNT OF S65,000 TO ADDRESS FUTURE UNFORESEEN SCOPE OF
WORK
REASON FOR During the course of the renovation,AVR found evidence of live termite infestation and significant deterioration
CHANGE: and damage to the existing wood roe`rafters,sheathing,wooden floor structural members and flooring.The
structural engineer.Bliss and Nyitray.Inc.(BNI),determined that both the existing roof and floor structural
members had significant termite damage that degraded the structural integrity of both the existing roof and
flooring.The report recommended complete replacement of both the wooden roof structure and wood flooring.
Addressing the additional scope of work has reduced the Owner's Contingency to$3,462.64.The project has
expended more than ninety-six percent(96%)of the Owner's Contingency,whereas the project is seventeen
percent(17%)completed.
In addition to the cost,the unforeseen condition has resulted in significant delays to the project requiring a time
extension.The time required to analyze the issues determine the best course of action,revise the construction
drawings.negotiate with the contractor and resubmit the drawings for permit nas resulted in an additional 272
calendar days to complete the project.
A change order to the contract with AVR Contractors.Corp..is required to replenish the Project's Owner's
Contingency and increase the contractual duration to allow for the performance of the additional scope and the
delays associated with its resolution.The requested amount of$65,000,will increase the avai able project
contingency balance to$68,462.64.
CLASSIFICATION: Unforeseen Situation IF OTHER: na
ATTACHMENTS:
CHANGE IN CONTRACT SUM CHANGE IN CONTRACT TIME
Original Contract Sum: $1 019,639.30 Orig nal Contract Time to Substantial 240 DAYS
Completion:
Net change by previously Net change from previous Change
authorized Change Orders: $0.00 Orders: 0 DAYS
Contract Sum prior to this ICon:ract Time to Substantial
Change Order: $1,019,639.30 Completion prior to this Change 240 DAYS
Order is:
Contract Sum will be Contract Time will be
increased/decreased by this $65,000.00 Increased/decreasecl by the 272 DAYS
Change Order In the amount following calendar days:
or:
New Contract Sum including this ! $1,084,639.30 New Contract Time to Substantial 512 DAYS
Change Order is. Completion is:
LINO ADJUSTMENTS IS MADE.THE CONTRACT AMOUNT REMAINS UNCHANGED
ADJUSTMENTS 10 ITME FOR PERTOR AhCE:In connection with the changdst noted inthi document.CONTRACTOR'S TIME FOR PERFORMANCE REMAINS UNCHANGED
unless speciftcaEy noted herein.
This Change Cinder is an amendment to the Agreement between the Contractor and City The anotmi and tine change designated herein arc the muuoum agreed to by both the City and
Contractor for this Change Order.Contractor meats that the Contract adjustment provided herein is reasonable.and constitutes compensation in Fall for all costs.claims.markup.and
expenses.direct or indirect,attributable to this or any other prior Change Orders.inducting but riot hoisted a compensanoc in full for any dr.uys.a:ceteratioo,or loss of ef5cien:y encountered
by Contractor in the per forrnance of the Work thro.tgh the date of this Change Order and for the performance of this and any prior Change Orders by of before the date of Substantial
Completion. In coruideranor of the compensation and ume.tinny,m the Change Order.the Contractor hereby releases the City Sum all Claims.demands.or causes of action arising out it
the transacaons,menu and occurrences giving rise to this Change Order This written Change Order is the ochre eiar enl borw=the City and Contractor with respect to this Change
Order. No other agreements or modifications shall apply to this twetract arnendtnenr 0111,tii expressly provided herein
EXCEPT AS EXPRESSLY MODIFIED HEREIN.THE TERMS AND CONDITIONS OF THE CONTRACT DOCUMENTS REMAIN UNCHANGED.
Approved by RPR/CEI: 'Approved by CIP Project Manager: Approved by CIP Division Director: 1
Page 1 of 2
Page 176 of 1157
EXHIBIT C
Date Ralph Viola Date Arid Gutian Date
Approved by Engineer of Record: Approved by Senior Project Manager: Approved by CIP Director:
Wdfberg,Alvarez&Partners,Inc. Date Bryan Niedelson Date David A.Gomez Date
Approved by Contractor: Other:Assistant City Manager Other:City Manager
Date , David Martinez Date Eric Carpenter Date
Pagc 2 of 2
Page 177 of 1157