Amendment No. 3 Professional Services Agreement with Miami Beach Garden Conservatory, Inc. (2025) Docusign Envelope ID:FA8D196D-OAB7-4041-9F6D-5894F79D477B 2a 22 - 52.vs1
AMENDMENT NO. 3 TO AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
MIAMI BEACH GARDEN CONSERVANCY, INC,
This Amendment No. 3 ("Amendment") to the Professional Services Agreement, dated July 19,
2022 ("Agreement"), by and between the City of Miami Beach, Florida, a municipal corporation
organized and existing under the laws of the State of Florida, having its principal place of business
at 1700 Convention Center Drive, Miami Beach, Florida 33139 ("City'), and Miami Beach
Conservancy, Inc., a Florida company/limited liability company, having its principal place of
business at 2000 Convention Center Drive, Miami Beach, Florida, 33139 ("Consultant"), is
entered into this 1 day of , 2025 , with an effective date of January 1, 2025
("Effective Date"):
RECITALS
WHEREAS,on March 9,2022,the Mayor and City Commission adopted Resolution Number
2022-32057, approving and authorizing the City Manager to execute a Professional Services
Agreement with Miami Beach Conservancy, Inc. for the management and operation of the North
Beach Composting Hub; and
WHEREAS,on July 19,2022, the City and Consultant executed the Agreement with respect
to the North Beach Composting Hub, which services include supervising, delivering, monitoring,
and maintenance of the Composting Hub, as set forth in Exhibit A of the Agreement; and
WHEREAS, the Agreement has an initial term of one (1) year, commencing on January
1, 2022 and expiring on December 31, 2022, and subsequent renewals, at the option of the City,
provided that funding for the continuation of the Program is approved by the City Commission
during the City's annual budgetary process; and
WHEREAS, on March 3, 2023, the Agreement was amended to renew the agreement
from January 1, 2023 through December 31, 2023; and
WHEREAS, on December 23, 2023, the Agreement was amended to renew the
agreement from January 1, 2024 through December 31, 2024; and
WHEREAS, there Parties wish to further amend the Agreement to, among other things,
extend the Agreement until December 31, 2025.
NOW THEREFORE, in consideration of the mutual promises and conditions contained
herein, and other good and valuable consideration, the sufficiency of which is hereby
acknowledged, the City and Consultant hereby agree to amend the Agreement as follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as part of this Amendment.
2. MODIFICATIONS.
The Agreement is hereby amended (deleted items struck th oug i and inserted items
underlined) as follows:
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(a) Section 2 is hereby amended as follows:
If there are any questions regarding the Services to be performed,
Contractor should contact the following person:
Juanita Ballesteros
Sustainability and Resilience Manager
JuanitaBallesteros(a.miamibeachfl.gov
305-673-7000 x26513
Yanira P4neda
S usta i nabi City-Manager
305.673.7010 x6840
(b) The first paragraph of Section 3 of the Agreement, entitled "TERM", is hereby
amended to read as follows:
fart#on p. 1 hereof,-and shall have an initial term of one(1)year, subject to
subsequent annual renewals, to be exercised at the City Manager's sole option and
discretion, and provided that funding for the continuation of the Program is approved
by the City Commission during the City's annual budgetary process.
The term of the Agreement("Term") shall commence upon execution of this
Agreement by all parties hereto (the Effective Date set forth on p. 1 hereof) and shall
end on December 31, 2025.
(c) Section 4.3 of the Agreement, entitled"INVOICING", is hereby amended to read as
follows:
Invoices shall include a detailed description of the Services (or portions thereof)
provided, and shall be submitted to the City at the following email address:
Juanita Ballesteros
Sustainability and Resilience Manager
JuanitaBallesteros4miamibeachfl.gov
305-673-7000 x26513
Environment and Sustainability Department
=1-700 Con.ventien-Center-Dr. V-Hoer
Attention:
(d) Exhibit A, entitled ''SCOPE OF SERVICES" is hereby deleted in its entirety and
replaced with the following:
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MIAMI BEACH
\Aiiiie"
BOTANICAL
GARDEN
11W,/
Miami Beach Community Composting Program
City of Miami Beach Miami Beach
Botanical Garden
2000 Convention Center Drive, Miami Beach, FL 33139
Phone: 305-673-PALM (7256)
Amy Rosenberg, CEO, amvCi`mbgdrden.orq
Project Description
Mission:
The City of Miami Beach in conjunction with the Miami Beach Botanical Garden (MBBG) will
manage and operate a composting hub on 85th Street and Collins Avenue(North Beach West Lot
#6)to serve the residents who live in the northern communities of Miami Beach. The site offers a
full-service community composting program including logistical assistance, compost
transformation, and community education. This collaboration is designed to increase residents'
engagement in sustainable practices and will produce a nutrient-rich soil amendment to be used
by the MBBG.
Goal:
The primary objective of composting is to reduce the amount of food waste that Miami Beach
residents send to landfills and transform that food waste into usable compost soil. Waste
diversion, sustainable education, upcycling the food waste into a nutrient-rich soil amendment for
plants, and incorporating that soil into organic gardens build a pathway to sustainability for Miami
Beach and beyond.
Funding:
Funding for the project will be budgeted through the City of Miami Beach's Environment &
Sustainability Department, subject to approval each fiscal year by the City Commission during the
City's annual budgetary process.
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Operational Plan:
The North Beach Compost Hub, first opened in 2020, is an aerobic hand-turned community
composting facility for Miami Beach residents to drop off their household plant-based organic
materials such as vegetables, fruit, grains, coffee grounds, shredded paper and compostable
products. The hub will not accept any animal-based products(meat, fish, dairy, feces, manure or
dead animals) other than eggshells whose content has been removed. This is to prevent any
possible exposure to animal-based pathogens.While the community compost hub is exempt from
permitting under Statute 62-709, all care is being taken to follow the U.S. Environmental
Protection Agency's (EPA)community composting best practice recommendations.
Landscape waste, construction debris, hazardous materials and biologically hazardous waste are
strictly prohibited. Site security will be provided with a lock and chain on the gate of the site.
Should any of these materials be found in the drop-off bins, they will be separated and disposed
of in the trash receptacle. Should any non-approved material mix with the approved material. all
will need to be removed to avoid contamination.
Mulch is the only additional ingredient used within each compost pile. The mulch absorbs liquids.
prevents smells, mitigates insects and pests, and adds the carbon needed to facilitate the
composting process.
To prevent a rodent population, the compost piles are lined with fabric and tarp to prevent access
to a food source. All food waste is covered in mulch to make food waste unattractive to animals
and flies. The temperature of the compost during decomposition will be above 110 degrees F
which is too hot for non-thermophilic life forms to live in the compost pile. All organic material from
the drop-off bin is immediately put into the compost pile and covered. The drop-off bins are rodent
proof.
To prevent odors, the compost is oxygenated by aerating the compost which prevents anaerobic
bacterial activity and minimizes methane production. The thickness (height)of the compost piles
will he kept under five (5) feet to maintain vertical airflow through the compost pile which also
prevents anaerobic decomposition from creating methane and other smelling gases. The odors
of decomposition are retained within the mulch carbon layer.
Drop-off Procedure:
Multilingual informational signage with pictograms provides instructions to residents, guiding them
through the drop-off process. The hub's drop-off area houses three secured containers. This is
the only area residents have access to outside of dedicated monthly community event days.
Residents put in the code they receive in their welcome email to open the lock to the drop-off area
and deposit their organic waste in one of the three containers. The containers have a sealed
bottom to prevent liquids from leaching into the ground and is animal tamper-proof.
The staff of the MBBG will monitor and maintain the drop-off area with 3-4 weekly visits. The
"Drop Off Bin"will be emptied at a minimum of 2 times per week and monitored regularly. MBBG
volunteers will work with staff as the hub grows.
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Processes of Compost Waste:
An MBBG staff member will move the drop-off bins inside the hub site for processing in the
compost pile. This will be done by wheeling the receptacle onto the mulch pad adjacent to the
compost pile and then transferring the contents into the compost pile. Any non-accepted materials
found in the drop-off bins will be thrown away in the trash receptacle. All liquid from the compost
waste will be contained within the compost pile.
The compost piles are constructed of two 6" x 6" wood cages that are divided into two to create
four spaces. These cages house the layers of compost waste and mulch.
When first established, an initial 4 —6-inch layer of mulch on grade covered with an impervious
plastic tarp and another 4—6-inch layer of mulch were installed to cover the existing ground. All
compost piles will be placed on this ground protection pad.
Each compost pile is designed to prevent exposure to the ground and groundwater to leachate
from the compost waste. Each pile will be lined with an impervious tarp bottom liner and a burlap
fabric cage liner, secured together by zip ties and covered with a tarp held on with rope wrapped
around the compost pile. The bottom tarp is to hold all liquid in the compost pile. The burlap is
used to hold materials and aids in breaking down material by spreading mycelia. The tarp cover
prevents rainwater from entering the compost pile, drowning the compost and leaching out of the
compost pile. No rainfall will enter compost and water usage will be limited to only what is
necessary for composting the material within the pile.
The piles will be maintained aerobically by hand turning with a pitchfork and electric auger a
minimum of twice per week. Compost carbon to nitrogen ratios will provide a minimum composting
temperature of 135 degrees F for several weeks with a thermophilic range above 140 degrees F
for 1-2 weeks. The compost pile will be turned until it cools to 110 degrees r and then rested to
cure by fungal activity and become humic compost soil. Once the composting process is
complete, the soil will be aerated by a final turn and used as is or sifted and mixed with other soil
products (Perlite, Peat Moss, Coconut Coir, Vermiculite, etc...) to make a final MBBG soil mix.
There are currently 3 compost piles on site. A sample of compost will be tested quarterly under
the U.S. Compost Council's standards, following EPA guidelines, to assess the quality and safety
of the compost. The results will be shared along the quarterly report to the City.
Process for Community Engagement:
The composting hub's community engagement strategy centers on fostering awareness,
education, and participation among Miami Beach residents. Multilingual communication tools will
be developed and utilized to ensure inclusivity and accessibility for the city's diverse population.
Informational materials, including flyers, signage,and digital content,will be created by the MBBG
Communications Specialist in English and Spanish, accompanied by easily understood icons.
These materials will explain drop-off procedures, highlight the environmental benefits of
composting, and provide tips for proper composting practices.
The MBBG Compost Coordinator and Consultant will coordinate monthly workshops and events
that serve as the cornerstone of the program's community engagement efforts. Each workshop
will cover practical topics such as compost 101, using compost in your garden and cooking with
scraps. Sessions will include hands-on demonstrations, Q&A opportunities, and engaging
activities designed for participants of all ages.
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The MBBG Compost Coordinator, Education Manager, Communications Specialist and
Consultant will develop event promotion which will include physical flyers and social media
announcements as well as inclusion in email newsletters.All communications materials, including
promotional flyers will be shared with City staff 5-8 weeks before the scheduled event date for
review, redesign and approval before being published. Collateral will be shared with the
community at least two weeks before the scheduled event date. MBGG will be responsible for
sharing promotional flyers through their communications channels.
Monthly newsletters will highlight the program's impact,such as the amount of food waste diverted
from landfills. Social media will remind residents of upcoming workshops and volunteer
opportunities. Community feedback will be regularly solicited through surveys and informal
conversations at events to ensure the program evolves in response to resident needs.
Deliverables:
1. Regular visits to monitor the compost hub.
The staff of the MBBG will monitor and maintain the drop-off area with 3-4 weekly visits.
2. Regular processing of waste in drop-off bins.
The"Drop Off Bin"will be emptied at minimum 2 times per week and monitored
regularly. The mulch container will be replenished 2-3 times per week.
3. Monthly community engagement event.
At least one community engagement event will be planned and implemented every
month.
4. Promotional flyers.
Promotional flyers will be shared with City staff 5-8 weeks before the scheduled
community engagement event date for review and approval.
5. Quarterly reports.
Quarterly reports will be submitted to City staff at the end of March, June, September,
and December. The reports will include, at a minimum, metrics including total volume of
waste collected, number of participants at events, total reach across social media
platforms. and results of compost testing.
Outcomes:
• Reduction in landfill waste.
The MBBG will report the volume of waste collected and the number of participants in
the programs. This will be submitted to the City of Miami Beach quarterly.
• Increased awareness and education about sustainabiiity.
The MBBG will share compost news, programs, updates and reports on social media
and in our monthly newsletters gaining more followers and compost practitioners.
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• Creation of healthy, nutrient-rich soil.
Our compost hub will produce high-quality, nutrient-dense compost, which will be used
to improve soil health.
Budget for North Beach Composting Hub, 2025:
Operating Monthly Expense Annual Expense Details
Labor to turn compost $2,360 $28,320 Maintenance/food
waste processing
done by Consultant
and Nick
Bergstrom (MBBG
staff)
MBBG management $1,251 $15,020 MBBG
fee and parking fee management of
relationship with
CMB, site checks,
deliveries and
planning — processing
finished soil to give
away including
compost bags/labels
Community $380 $4,560 Communications to
engagement public of compost
program, 1 workshop
a month including
planning, teaching
fee, promotion, etc.
Mulch $100 $1,200 Delivered with
company with grapple truck due
to parking
Public access $75 $900 Locks, hinges, drop-
maintenance off bin maintenance
(strut, hydraulics,
welding solutions)
Compost testing $500 $2,000 Compost tests per
(quarterly) U.S. Compost
Council's standards,
postage
Total estimated: $52,000
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3. RATIFICATION.
Except as amended herein, all other terms and conditions of the Agreement shall remain
unchanged and in full force and effect. In the event there is a conflict between the
provisions of this Amendment and the Agreement, the provisions of this Amendment shall
govern.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed
by their appropriate officials, as of the date first entered above.
FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST:
By. —
Rafael . Granado, City Clerk Eric Carpente , City Manager
APPROVED AS TO
2025 FORM & LANGUAGE
Date & FOR EXE CUTION
Cti: .City Attorney Date r
tINCOAP OAATED; •
FOR CONSULTANT: .•;¢cH ��'" Miami Beach Conservancy, Inc.
ATTEST:
By:
£Sesfetary (' b
l J1.45.
Print Name Print ame
jZ2) as
Dates
Docusign Envelope ID FA8D196D-0AB7-4041-9F6D-5894F79D477B
RESOLUTION NO. 2022-32057
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN RECOMMENDATION
OF THE CITY MANAGER (AS SET FORTH IN THE CITY COMMISSION
MEMORANDUM ACCOMPANYING THIS RESOLUTION) AND WAIVING, BY
5/7TH VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT,
FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY, AND
APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH MIAMI BEACH GARDEN
CONSERVANCY, INC FOR THE MANAGEMENT AND OPERATION OF THE
NORTH BEACH COMPOSTING HUB; SAID AGREEMENT HAVING AN INITIAL
ONE-YEAR TERM, COMMENCING RETROACTIVELY AS OF JANUARY 1,
2022 AND ENDING ON DECEMBER 31, 2022, FOR A TOTAL
CONTRACT AMOUNT OF $50,000, WITH SUBSEQUENT ANNUAL RENEWAL
TERMS, AT THE OPTION OF THE CITY, SUBJECT TO FUNDING APPROVAL
OF THE CONTRACT AMOUNT FOR EACH RENEWAL TERM BY THE CITY
COMMISSION DURING THE CITY'S ANNUAL BUDGETARY PROCESS.
WHEREAS, on July 17, 2019, the Mayor and City Commission adopted Resolution No.
2019-30891, adopting the seventh amendment to the capital budget for Fiscal Year 2018/2019,
which amendment included funding, in the amount of $75,000, to begin a pilot community
composting program in North Beach, located at 85th Street and Collins Avenue; and
WHEREAS, on January 13, 2020, the City and Miami Beach Garden Conservancy, Inc.
(the "Conservancy") executed a Professional Services Agreement (the "Initial Agreement")
establishing the pilot program for the North Beach Community Composting Hub (the "Program"),
which implementation of services included supervising, delivering, monitoring, and maintenance
of the composting Program at the North Beach hub, with an initial budget of$37,400; and
WHEREAS, the Initial Agreement provided for an initial one-year term, with the option of
the City to renew for one (1) more year (the "renewal term"), ending on December 31, 2021; and
WHEREAS, to continue the Program through the renewal term, the City increased the
budget by $15,000, for a total contract amount of $52,400, which was memorialized in
Amendment No. 1 to the Initial Agreement; and
WHEREAS, in order to continue the Program for calendar year 2022, $50,000 may be
funded through the existing operating budget under the Environment and Sustainability
Department; and
WHEREAS, funding for the Program in upcoming calendar years must be identified
through the annual budget process to ensure the continuation of the Program; and
WHEREAS, the Conservancy currently operates the Miami Beach Botanical Garden and
has unmatched experience in the management of community composting programs, including the
one located at the Miami Beach Botanical Garden site; and
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WHEREAS, the North Beach Composting Hub provides a convenient location for North
Beach residents to participate in the transformation of food waste into nutrient rich soil; and
WHEREAS, based upon the foregoing, the City Manager recommends that the Mayor and
City Commission waive, by a 5/7th vote, the formal competitive bidding requirement, as permitted
under Section 2-367(e) of the City Code, as being in the best interest of the City; and
WHEREAS, the Administration recommends executing a new Professional Services
Agreement with the Conservancy (the "Agreement") for the management and operation of the
Program, in the form attached to the City Commission Memorandum accompanying this
Resolution; said Agreement having an initial one-year term, commencing retroactively as of
January 1, 2022 and expiring on December 31, 2022, for a total contract amount of$50,000; and
further providing for subsequent annual renewal terms, at the option of the City, subject to funding
approval of the contract amount for each renewal term by the City Commission during the City's
annual budgetary process.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the written recommendation of the City Manager (as set forth in the
City Commission Memorandum accompanying this Resolution) and waive, by 5/7th vote, the
formal competitive bidding requirement, finding such waiver to be in the best interest of the City,
and approve and authorize the City Manager to execute a Professional Services Agreement with
Miami Beach Garden Conservancy, Inc. for the management and operation of the North Beach
Composting Hub; said Agreement having an initial one-year term, commencing retroactively as
of January 1, 2022 and ending on December 31, 2022, for a total contract amount of $50,000,
with subsequent annual renewal terms, at the option of the City, subject to funding approval of
the contract amount for each renewal term by the City Commission during the City's annual
budgetary process.
PASSED and ADOPTED this 9 day of March , 2022.
ATTEST:
MAR 1 4 202Z
Rafael E. Granado, City Clerk Dan Gelber, Mayor
1.IHCORPTORATED:
CN,26„-
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
0
City Attorney ,}\„r-- Date
Docusign Envelope ID.FA8D196D-OAB7-4041-9F6D-5894F79D477B
Resolutions -C7 A
MAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Aline T. Hudak, City Manager
DATE: March 9, 2022
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN
RECOMMENDATION OF THE CITY MANAGER (AS SET FORTH IN THE
CITY COMMISSION MEMORANDUM ACCOMPANYING THIS
RESOLUTION) AND WAIVING, BY 5/7TH VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE
IN THE BEST INTEREST OF THE CITY, AND APPROVING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH MIAMI BEACH GARDEN CONSERVANCY,
INC. FOR THE MANAGEMENT AND OPERATION OF THE NORTH BEACH
COMPOSTING HUB; SAID AGREEMENT HAVING AN INITIAL ONE-YEAR
TERM, COMMENCING RETROACTIVELY AS OF JANUARY 1, 2022 AND
ENDING ON DECEMBER 31, 2022, FOR A TOTAL CONTRACT AMOUNT OF
$50,000, WITH SUBSEQUENT ANNUAL RENEWAL TERMS, AT THE
OPTION OF THE CITY, SUBJECT TO FUNDING APPROVAL OF THE
CONTRACT AMOUNT FOR EACH RENEWAL TERM BY THE CITY
COMMISSION DURING THE CITYS ANNUAL BUDGETARY PROCESS.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission adopts the Resolution
and waive the formal competitive bidding requirement, by a 5/7ths vote, as permitted under
Section 2-367(e) of the City Code, as being in the best interest of the City. Adopting the
Resolution authorizes the City Manager to execute a new Professional Services Agreement with
Miami Beach Conservancy, Inc., for the management and operation of the North Beach
Composting Program, approving dedicated funding for continued operations in future fiscal
years, subject to funding approval during the City s annual budgetary process.
BACKGROUND/HISTORY
This purpose of this Resolution is to execute a new Professional Services Agreement with the
Miami Beach Botanical Garden (Miami Beach Conservancy, Inc) to continue the day-to-day
management and operations of the North Beach Community Composting Hub through FY
21/22, utilizing operating funds from the Environment and Sustainability Department's
Professional Services account. The existing agreement expired December 31, 2021.
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In 2019, the Mayor and City Commission adopted Resolution No. 2019-3091. approving the
seventh amendment to the capital budget for FY 2018/2019. This amendment included granting
$75,000 to begin a pilot community composting program in North Beach at 85th Street and
Collins Avenue.
Due to the Miami Beach Botanical Garden's experience in managing their own community
composting site, the City executed a Professional Services Agreement ("Agreement") on
January 23, 2020 with the Miami Beach Conservancy, Inc. ("the Conservancy"), with an initial
budget of $37,400 for the management of the North Beach Community Composting Pilot
Project Hub. Services provided included a full-service composting program with logistical
assistance, compost transformation, and community education ("the Program"). The Agreement
allowed for one (1) renewal option, for a period not to exceed one (1) year, expiring on
December 31, 2021,
On August 26, 2020, the North Beach Composting Hub located at 85 Street and Collins Avenue
was officially opened to the community. In September 2021, to continue the Services provided
by the Conservancy, the City and the Conservancy executed amendment No.1 exercising the
renewal term and increasing the project budget by $15,000 for a total project amount of
$52,400.00
The continued operations for the program is funded for FY 2021/ 2022 through the existing
operating budget under the Environment and Sustainability Department. Funding for the
program in upcoming fiscal years needs to be identified through the annual budget process to
ensure the continuation of the program.
ANALYSIS
The North Beach Composting Hub is a popular service that brings the community together and
provides valuable environmental and sustainability benefits. More than 330 individuals and
families have registered for the composting program and participation continues to grow weekly.
An approximate, 20,000 lbs. of food waste is dropped off monthly by participants, which totals
over 340,000 lbs. of waste diverted since the launch of the program. Miami-Dade County, like
many other communities, does not have large scale public composting facilities; therefore,
community programs such as this one have become an integral part in the reduction of food
waste and greenhouse gas emissions.
The goal of the collaboration with the Miami Beach Conservancy, Inc. is to provide residents
with an easily accessible compost option to reduce the amount of food waste that is sent to
landfills. The Miami Beach Conservancy, Inc. has unmatched experience in the management Of
community composting programs including the one located on site at the Miami Beach Botanical
Garden. The North Beach Compost Hub is an essential location in the North Beach area which
allowed the collection of fnnri crrap material and transforms that food waste into nutrient rich
for the .,...........,.. ... ....... .......y.. .......�...... _-..._.------ --
soil. Creating awareness on the importance of waste reduction, repurposing of materials, and
creation of organic gardens also enhances the community's sustainability.
Food scraps and yard waste currently make up 20-30% of what gets tossed in landfills. This
equates to approximately 35 million tons of food per year. Once in the landfill, the nutrients in the
scraps are lost, taking up space and contributing to greenhouse gas emissions in the form of
methane. In addition to promoting waste reduction, communities can help combat this issue
through the establishment of composting programs. Composting is the method of taking organic
materials such as leaves, vegetables, and food scraps and turning them into a rich soil mixture
Page 72 of 874
Docusign Envelope ID'FA8D196D-OAB7-4041-9F6D-5894F79D477B
(compost) using four basic ingredients: nitrogen, carbon, water, and air. Diverting food scrap
waste into a regenerative system can improve the health of the soil and provide multiple
community benefits through a closed loop system.
SUPPORTING SURVEY DATA
The 2019 Community Survey results indicate that 77.8% of residents have taken steps to
reduce solid waste, including recycling & reducing single-use plastic.
FINANCIAL INFORMATION
Amount(s)/Account(s):
$50,000 is included in the FY 2022 Operating Budget within the Sustainability Initiatives Professional
Services account(178-6886-000312).
CONCLUSION
After careful consideration, the Miami Beach Botanical Garden is uniquely qualified as our City's
public garden to provide composting services. The Botanical Garden successfully manages
their own on-site community composting hub and has ensured the North Beach Compost Hub's
pilot program success.
Applicable Area
North Beach
Is this a "Residents Right Does this item utilize G.O.
to Know" item.pursuant to Bond Funds?
City Code Section 2-14?
No No
Strategic Connection
Environment & Infrastructure - Work regionally and nationally to protect Biscayne Bay water
quality and to maintain a healthy dune and beach system.
Legislative Tracking
Environment and Sustainability
ATTACHMENTS:
Description
D Resolution
Page 73 of 874
ENVIRONMENT & SUSTAINABILITY
DEPARTMENT
DATE: 03/07/2025
TO: Eric Carpenter, City Manager
FROM: Amy Knowles, CRO/Director
SUBJECT: Amendment to Professional Service Agreement-
Miami Beach Garden Conservancy
Routing:
Amy Knowles, CRO/Director /
Maria Hernandez, Interim City
Manager i
2,
EricCarpenter,
Ca pen er, City Manager
Rafael E. Granado, City Clerk
For:
Information Only
Review and approval
X Signature
Other Signature
Other
Comments:
On March 9, 2022, the Mayor and City Commission, through
reso.2022-32057, waived the competitive bidding requirement and
authorized the City Manager to execute a professional services
agreement with Miami Beach Hub. This item seeks the City
managers' approval and signature of the amendment to exercise
the third renewal option of the agreement.
Return to:
Sabrina Battle, Ext. 26112
Date Needed:
Docusign Envelope ID:FA8D1960-0A137-4041-9F6D-5894F79D477B
M I AM I BEACH
Contract/Document Routing Form''
Contract No. Title
22-527-01 Amendment to Professional Service Agreement-Miami Beach Garden Conservancy
Miami Beach Garden Conservancy Environment and Sustainability
Amy Knowles �L' c IvuteS Maria Hernandez LH 4R�+...Iy
Type 1-Contract,amendment,change order,or task order resulting from a procurement-issued competitive solicitation.
X Type 2-Other contract,amendment,change order,or task order not resulting from a procurement-issued competitive solicitation.
Type 3-Independent Contractor Agreement(ICA) Type 6-Tenant Agreement
Type 4-Grant agreements with the City as the recipient Type 7-Inter-governmental agency agreement
Type 5-Grant agreements with the City as the grantor Type 8-Other:
On March 9, 2022, the Mayor and City Commission, through Resolution 2022-32057,waived the competitive bidding
requirement and authorized the City Manager to execute a professional services agreement with Miami Beach Garden
Conservancy, Inc. for the management and operation of the North Beach Composting Hub. The Environmental and
Sustainability Department negotiated the Agreement,which was executed on July 19,2022.The Agreement contained an
initial term from January 1,2022,to December 31,2022,and allowed for subsequent renewal periods contingent on approved
funding.
On March 3,2023,the first renewal period of the Agreement was exercised.On December 27,2023,the second renewal
period of the Agreement was exercised.The Environment and Sustainability Department is now requesting to exercise the
third renewal period from January 1,2025,through December 31,2025,as allowed in Section 3 of the Agreement.
Therefore,this item seeks the City Manager's approval and signature of the amendment to exercise the third renewal option
of the Agreement.
Previous:
January 1,2023-December 31,2023
January 1,2022-December 31,2022 January 1,2024-December 31,2024 January 1,2022-December 31,2025
Current Request:
January 1,2025-December 31,2025
Grant Funded: I I Yes j X I No I I State I I Federal I I Other:
1 $52,000 178-6886-000343-36-402-518-00-00-00- Yes X No
2 Yes No
3 Yes No
4 Yes No
5 Yes No
1.For contracts longer than five years,contact the Procurement Department.2.Attach any supporting explanation needed.
3.Budget approval indicates approval for the current fiscal year only.Future years are subject to City Commission approval of
the annual adopted operating budget.
City Commission Approved: X Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date:
2022-32057 C7 A March 9,2022
If no,explain why CC approval is not required:
.egal Form Approved: I X I Yes I I No I If no,explain below why form approval is not necessary:
Procurement: N/A-Bid Waivers are not Grants:
signed by the Procurement N/A
Department. _
Budget: "pni0°" Information Technology:
Tameka Otto Stewart �fiaxrt.L fftn$1tw r't N/A
R -
Risk Management: ° s ew Fleet&Facilities: N/A
Marc Chevalier CMurc(,juual+w
Human Resources: NiA Other: N/A
Reviewed by
Nicole Nunez: aR