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FY24-25 Grant Agreement with Miami Beach Methodist Child Care Center, Inc. DBA Montessori Academy (2025) Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Docusign Envelope ID OF853959-30B3-45CA-9AC5-CA6C47BFD495 2_ 02-Lk-313t,co MIAMI bLACH CITY OF MIAMI BEACH FISCAL YEAR 2024-2025 GRANT AGREEMENT R 2025 PROJECT No.: This GRANT AGREEMENT (hereinafter the "Agreement") is made and entered into this day of , 202 by and between the City of Miami Beach, Florida (hereinafter the "City"), and Miami Beach Methodist Child Care Center, Inc. DBA Montessori Academy at St. John's, Florida a Non-profit Organization the State of Florida (hereinafter the "Grantee"). This Agreement is effective , 202 , the "Effective Date. ARTICLE I/ GRANT DESCRIPTION GRANTEE: Miami Beach Methodist Child Care Center, Inc. (DBA Montessori Academy at St. John's) GRANTEE CONTRACT ADMINISTRATOR: Cynthia Rodriguez ADDRESS: 4760 Pine Tree Dr, CITY, STATE, ZIP: Miami Beach, FL. 33140 PHONE, FAX, E-MAIL: 305-534-8234 cynthia(a montessorimiamibeach.com GRANT AMOUNT: $ 45,833.00 PROJECT DESCRIPTION: See Exhibit 1 hereto. GRANT PROJECT BUDGET: See Exhibit 2 hereto. GRANT TERM: October 1, 2024—September 30, 2025 EXPENDITURE DEADLINE: September 30, 2025 PROJECT COMPLETION DATE: September 30, 2025 FINAL REPORT DEADLINE: October 10, 2025 FINAL REIMBURSEMENT REQUEST DEADLINE: October 15, 2025 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Docusign Envelope ID:0F853959-30B3-45CA-9AC5-CA6C47BFD495 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. FOR CITY: City of Miami Beach, Florida ATTEST: By: CDocuSigned by: am. artuitah 7 . r� r Rafael E. Granado, City Clerk Eric Carpenter, C. Manager MAR 1 0 2025 APPROVED AS TO FORM&LANGUAGE Date FOR EjUTION p2icizs .City Attorney _-r Date FOR GRANTEE: Miami Beach Methodist Child Care Center, Inc. (DBA Montessori Academy at St. John's) Federal Id No. 65-0221028 ATTEST: Co"o by Dee b f t,SSi(a By: NtrA n.�t�j L( a reghi .. ) Authorized Signature Jessica Hernandez Cynthia Rodriguez Print Name and Title Print Name and Title 3/3/202S 1 7:20 AM PST Date Page 2 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Docusign Envelope ID:0F853959-30B3-45CA-9AC5-CA6C47BFD495 ARTICLE II 1 GENERAL CONDITIONS 1. PARTIES: The parties to this Agreement are the Grantee listed in Article I, and the City, a municipal corporation organized under the laws of the State of Florida. The City has delegated the responsibility of administering this Grant to the City Manager or the City Manager's authorized designee (the Contract Administrator). 2. PROJECT DESCRIPTION: The Grantee may only use the Grant for the purposes that are specifically described in the Project Description, attached hereto as Exhibit 1 (the "Project"). Any modification to Exhibit 1 (''Project Description"), shall not be effective unless approved by a written amendment to this Agreement signed by the City and Grantee. Grantee agrees that all funding provided by the City pursuant to this Agreement will be used exclusively for goods or services to be provided within the City of Miami Beach. 3. GRANT PROJECT BUDGET: Subject to the availability of City funds. the maximum amount payable to Grantee for goods or services rendered under this Agreement shall not exceed the Grant Amount as set forth in Article I of this Agreement. Grantee agrees that should available City funding be reduced, the amount payable under this Agreement will be reduced at the sole option of the City of Miami Beach. All of the Grantee's expenditures are subject to the terms of this Agreement, and as specified in the Grant Project Budget, attached hereto as Exhibit 2. Any modification to Exhibit 2 ("Project Budget"), shall not be effective unless approved. in writing, by the City and Grantee. Any request by Grantee to modify the Project Budget shall be made in writing, using City approved forms, detailing and justifying the need for such changes. Notwithstanding the foregoing, no modification to the Project Budget shall exceed the Grant Amount set forth in Article I of this Agreement. 4. REPORTS: This Grant has been awarded with the understanding that the activities and services contemplated under the Project Description will mutually contribute to the enhancement of services available to City residents, businesses, and visitors. As a condition of disbursements of grant funds. and to demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the Grantee must submit quarterly reports to the Contract Administrator by the following dates: January 15', April 15``, July and the final report by October 101'. New Grant awards will not be released to the Grantee until all Final Reports for previously awarded grants are received. The City may withhold any future payments of the Grant, or the award of any subsequent Grant, if it has not received all reports required to be submitted by Grantee,or if such reports do not meet the City's reporting requirements. Any reports may be disseminated by the City without the prior written consent of the Grantee. All quarterly reports must be submitted on the Grant Quarterly Status Report Form, attached hereto as Exhibit 3, detailing Grantee's compliance at the time of a partial reimbursement request. Page 3 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Docusign Envelope ID:0F853959-3083-45CA-9AC5-CA6C47BFD495 5. REIMBURSEMENT REQUESTS: Reimbursement requests may be submitted to the City at any time during the Grant Term. All reimbursement requests must be made after expenditures have occurred. All reimbursement requests for funds must be submitted on the Grant Reimbursement Request Form, attached hereto as Exhibit 4. All reimbursement requests must be submitted prior to October 15tn, 2025. Grantee shall provide the City with copies of all receipts, invoices. cancelled checks (with copies of both front of back) and proof of expenditures of Grant monies. Grantee shall provide the City with and shall categorize all receipts, invoices, cancelled checks, and other documentation, according to the categories set forth in the grant budget. Invoices and checks must be directly related to expenses for Grant-funded activities taking place within the 2024-2025 Fiscal Year. 6. AMOUNT OF GRANT AND PAYMENT SCHEDULE: The total amount of the Grant is set forth in Article I, subject to the restrictions set forth herein. In awarding this Grant, the City assumes no obligation to provide financial support of any type whatsoever in excess of the total Grant Amount. Cost overruns are the sole principal responsibility of the Grantee. The Grant funds will only be remitted to the Grantee once the Mayor and City Commission have approved the grant award, and once all parties have executed this Agreement. 7. GRANT RESTRICTIONS: Grant funds awarded pursuant to this Agreement may not be used for the following expenditures: remuneration of City employees for services rendered as part of a project funded by this Grant; debt reduction; social and/or fundraising events; cash prizes; lobbying or propaganda materials; charitable contributions; or events not open to the public. 8. NO GUARANTEE OF FUNDING: The Grantee acknowledges that the receipt of this Grant does not imply a commitment on behalf of the City to continue or provide funding beyond the terms specified in this Agreement. 9. PROGRAM MONITORING AND EVALUATION: The City Manager or the City Manager's designee may monitor and conduct an evaluation of the Project under this Grant, which may include, with or without limitation. visits by City representatives to Grantees offices and/or the site of any project funded by this Grant, to observe Grantee's programs, procedures, and operations, or to discuss the Grantee's programs with Grantee's personnel; andlor requests for submittal of additional documentation or written reports, prior to the Project completion date, evidencing Grantee's progress on the Project. 10. BANK ACCOUNTS AND BONDING: Grantee shall maintain all monies received pursuant to this Agreement in an account with a bank or savings and loan association that is located in Miami-Dade County The Grantee shall provide the City with the name of the bank or savings and loan association, as well as the name and title of all individuals authorized to withdraw or write checks on Grant funds. Page 4 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Docusign Envelope ID.0F853959-30B3-45CA-9AC5-CA6C47BFD495 11. ACCOUNTING AND FINANCIAL REVIEW: Funded activities by this Grant must take place during the City's fiscal year for which the Grant is approved (October 1 — September 30). The Grantee shall keep accurate and complete books and records of all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards.These books and records,as well as all documents pertaining to payments received and made in conjunction with this Grant, including, without limitation, vouchers, bills, invoices, receipts and canceled checks, shall be dated within the fiscal year for which they are approved and retained in Miami-Dade County in a secure place and in an orderly fashion by the Grantee for at least three (3) years after the Expenditure Deadline specified in in this Agreement. These books, records, and documents may be examined by the City, and/or its authorized representatives. at the Grantee's offices during regular business hours and upon reasonable notice. Furthermore,the City may, at its expense, audit or have audited, all the financial records of the Grantee, whether or not purported to be related to this Grant. Grantee costs or earnings claimed under this Agreement may not also be claimed under any other Agreement from the City of Miami Beach or from any other entity. Any claim for double payment by Grantee shall be a material breach of this Agreement. 12. INSPECTOR GENERAL AUDIT RIGHTS: A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established the Office of the Inspector General which may, on a random basis, perform reviews, audits, inspections and investigations on all City contracts, throughout the duration of said contracts. This random audit is separate and distinct from any other audit performed by or on behalf of the City. B. The Office of the Inspector General is authorized to investigate City affairs and empowered to review past, present and proposed City programs, accounts, records, contracts and transactions. In addition, the Inspector General has the power to subpoena witnesses, administer oaths, require the production of witnesses and monitor City projects and programs. Monitoring of an existing City project or program may include a report concerning whether the project is on time, within budget and in conformance with the contract documents and applicable law. The Inspector General shall have the power to audit, investigate, monitor, oversee, inspect and review operations, activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the Grantee , its officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. Pursuant to Section 2-378 of the City Code. the City is allocating a percentage of its overall annual contract expenditures to fund the activities and operations of the Office of Inspector General. C. Upon ten (10) days written notice to the Grantee, the Grantee shall make all requested records and documents available to the Inspector General for inspection and copying. The Inspector General is empowered to retain the services of independent private sector auditors to audit, investigate, monitor Page 5 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Dccusign Envelope ID:0F853959-30B3-45CA-9AC5-CA6C47BFD495 oversee, inspect and review operations activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the Grantee, its officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. D. The Inspector General shall have the right to inspect and copy all documents and records in the Grantee's possession, custody or control which in the Inspector General's sole judgment, pertain to performance of the contract, including, but not limited to original estimate files, change order estimate files, worksheets, proposals and agreements from and with successful subcontractors and suppliers, all project-related correspondence, memoranda. instructions, financial documents, construction documents, (bid/proposal) and contract documents, back-change documents, all documents and records which involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends received, payroll and personnel records and supporting documentation for the aforesaid documents and records. E. The Grantee shall make available at its office at all reasonable times the records, materials, and other evidence regarding the acquisition (bid preparation) and performance of this contract, for examination, audit, or reproduction, until three (3) years after final payment under this contract or for any longer period required by statute or by other clauses of this contract. In addition: i. If this contract is completely or partially terminated, the Grantee shall make available records relating to the work terminated until three (3) years after any resulting final termination settlement; and ii. The Grantee shall make available records relating to appeals or to litigation or the settlement of claims arising under or relating to this contract until such appeals, litigation, or claims are finally resolved. F. The provisions in this section shall apply to the Grantee. its officers, agents, employees, subcontractors and suppliers. The Grantee shall incorporate the provisions in this section in all subcontracts and all other agreements executed by the Grantee in connection with the performance of this contract. G. Nothing in this section shall impair any independent right to the City to conduct audits or investigative activities. The provisions of this section are neither intended nor shall they be construed to impose any liability on the City by the Grantee or third parties. 13. PUBLICITY AND CREDITS: The Grantee must include the City logo and the following credit line in all publications related to this Grant: "This Project is funded in whole or in part by a grant Page 6 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Docusign Envelope ID:0F853959-30B3-45CA-9AC5-CA6C478FD495 from the City of Miami Beach." Grantee's failure to comply with this paragraph may preclude future grant funding from the City, in the same manner as if Grantee defaulted under this Agreement. 14. LIABILITY AND INDEMNIFICATION: Grantee shall indemnify, defend and hold harmless the City and its officers, employees, agents, and contractors, from and against any and all actions(whether at law or in equity), claims, liabilities, losses, expenses, or damages, including, without limitation, , for personal, economic, or bodily injury, wrongful death, or loss of or damage to property, which the City or its officers, employees, agents and contractors may incur as a result of claims, demands, suits, causes of action or proceedings of any kind or nature arising out of, relating to, or resulting from the performance of this Agreement by the Grantee or its officers. employees, agents. servants, partners, principals or contractors. Grantee shall pay all claims and losses in connection therewith and shall investigate and defend all claims. suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs,judgments, and attorneys'fees which may issue thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement, or otherwise provided. shall in no way limit its obligation, as set forth herein, to indemnify, defend and hold harmless the City or its officers, employees, agents. and contractors as herein provided. If the Grantee is a government entity, this indemnification shall only be to the extent and within the limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute, whereby the Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by any one person which exceeds the sum of $200.000, or any claim or judgment or portions thereof, which, when totaled with all other claims or judgments paid by any government entity arising out of the same incident or occurrence, exceed the sum of$300,000 from any and all personal injury or property damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of the Grantee entity. 15 ASSIGNMENT: The Grantee shall not be permitted to assign this Grant, and any purported assignment wili be void, and shall be treated as an event of default pursuant to this Agreement. 16. COMPLIANCE WITH LAWS: The Grantee agrees to abide by and be governed by all applicable Federal, State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and Chapter 2, Article VII of the City Code, as amended, which is incorporated herein by reference as if fully set forth herein. 17. DEFAULT/TERMINATION PROVISIONS: In the event the Grantee shall fail to comply with any of the provisions of this Agreement, the City Manager or the City Manager's designee may terminate this Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days written notice to the Grantee, and the City shall have no further obligation to the Grantee Page 7 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Docusign Envelope ID.0F853959-30B3-4SCA-9AC5-CA6C47BFD495 under this Agreement. Further, in the event of termination, the Grantee shall be required to immediately repay to the City all portions of the Grant which have been received by the Grantee as of the date that the written demand is received. Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of the date of the Expenditure Deadline specified in this Agreement must be returned to the City within fifteen (15) days after the Expenditure Deadline. If such funds have been committed but not expended, the Grantee must request in writing from the City Manager an extension of the Expenditure Deadline which, if approved, shall be for a period not to exceed one (1) year. Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by delivering to the City Manager a certified check for the total amount due, payable to the City of Miami Beach, Florida. These provisions shall not waive or preclude the City from pursuing any other remedies that may be available to it under the law or in equity. Notwithstanding the provisions of this Section, and without regard to whether City has exercised the Default provisions thereof, the City reserves the right, at its sole and absolute discretion, to discontinue funding of the Grant if it is not satisfied with the progress of the Project or the content of any required written report. In the event of discontinuation of the Grant or at the close of the Project, any unexpended Grant Funds shall be immediately returned to the City, except where the City Manager has agreed in writing to alternative use of the unused/unexpended Grant Funds. 18. INSURANCE REQUIREMENTS: A. Verification of Coverage Grantee shall provide the required insurance certificates. endorsements or applicable policy language effecting coverage required by this Section, as follows. All certificates of insurance and endorsements are to be received prior to any work commencing. However,failure to obtain the required coverage prior to the work beginning shall not waive the Grantee's obligation to provide them. The City of Miami Beach reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. i. Worker's Compensation Insurance as required by Florida Statute, Chapter 440, and Employer's Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease. ii. Commercial General Liability on a comprehensive basis, including products and completed operations, contractual liability, property damage, bodily injury and personal Page 8 Docusign Envelope ID:8DF8E06F-3DOF-4393-88C9-6F3F7E94D27D Docusign Envelope ID:OF853959-3083-45CA-9AC5-CA6C47BFD495 under this Agreement. Further, in the event of termination, the Grantee shall be required to immediately repay to the City all portions of the Grant which have been received by the Grantee, as of the date that the written demand is received. Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of the date of the Expenditure Deadline specified in this Agreement must be returned to the City within fifteen (15) days after the Expenditure Deadline. If such funds have been committed but not expended, the Grantee must request in writing from the City Manager an extension of the Expenditure Deadline which, if approved, shall be for a period not to exceed one(1)year. Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by delivering to the City Manager a certified check for the total amount due, payable to the City of Miami Beach, Florida. These provisions shall not waive or preclude the City from pursuing any other remedies that may be available to it under the law or in equity. Notwithstanding the provisions of this Section, and without regard to whether City has exercised the Default provisions thereof, the City reserves the right, at its sole and absolute discretion, to discontinue funding of the Grant if it is not satisfied with the progress of the Project or the content of any required written report. In the event of discontinuation of the Grant or at the close of the Project, any unexpended Grant Funds shall be immediately returned to the City, except where the City Manager has agreed in writing to alternative use of the unused unexpended Grant Funds. 18. INSURANCE REQUIREMENTS: A. Verification of Coverage Grantee shall provide the required insurance certificates, endorsements or applicable policy language effecting coverage required by this Section. as follows. All certificates of insurance and endorsements are to be received prior to any work commencing. However, failure to obtain the required coverage prior to the work beginning shall not waive the Grantee's obligation to provide them. The City of Miami Beach reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Worker's Compensation Insurance as required by Florida Statute, Chapter 440, and Employer's Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease. ii. Commercial General Liability on a comprehensive basis, including products and completed operations, contractual liability, property damage, bodily injury and personal Page 8 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Docusign Envelope ID.0F853959-30B3-45CA-9AC5-CA6C478FD495 & advertising injury combined single limit of$1,000,000 per occurrence for bodily injury and property damage. City of Miami Beach must be shown as an additional insured with respect to this coverage. iii. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $500,000 combined single limit per occurrence for bodily injury and property damage. B. Additional Insured Status The City of Miami Beach must be covered as an additional insured with respect to liability arising out of work or operations performed by or on behalf of the Grantee. C. Waiver of Subrogation Grantee hereby grants to the City of Miami Beach a waiver of any right to subrogation which any insurer of the Grantee may acquire against the City of Miami Beach by virtue of the payment of any loss under such insurance. Grantee agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Miami Beach has received a waiver of subrogation endorsement from the insurer. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City of Miami Beach Risk Management Office. E. Special Risks or Circumstances The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Certificate Holder Certificate holder must read: CITY OF MIAMI BEACH c/o HR Department/Risk Management Division 1700 Convention Center Drive Miami Beach, FL 33139 F. Compliance with the foregoing requirements shall not relieve the Grantee of its liability and obligation under this section or under any other section of this Agreement. G. In lieu of the above required insurance, The Grantee shall provide proof of an ongoing self- insurance program for Public Liability. Automobile Liability and Workers Compensation Insurance covering its members, officers and employees subject to the limitations of Florida Page 9 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Docusign Envelope la 0F853959-30B3-45CA-9AC5-CA6C47BFD495 Statute 768.28. 19. FLORIDA PUBLIC RECORDS LAW: A. Grantee shall comply with Florida Public Records law under Chapter 119. Florida Statutes, as may be amended from time to time. B. The term "public records' shall have the meaning set forth in Section 119.011(12), which means all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. C. Pursuant to Section 119.0701 of the Florida Statutes, if the Grantee meets the definition of "Contractor" as defined in Section 119.0701(1)(a), the Grantee shall: i. Keep and maintain public records required by the City to perform the service; ii. Upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law: iii. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the contract term and following completion of the Agreement if the Grantee does not transfer the records to the City' iv. Upon completion of the Agreement, transfer, at no cost to the City, all public records in possession of the Consultant or keep and maintain public records required by the City to perform the service. If the Consultant transfers all public records to the City upon completion of the Agreement, the Grantee shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Grantee keeps and maintains public records upon completion of the Agreement, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. D. REQUEST FOR RECORDS: NONCOMPLIANCE Page 10 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Docusigr.Envelope ID.0F853959-30B3-45CA-9AC5-CA6C47BFD495 i. A request to inspect or copy public records relating to the City's contract for services must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the Consultant of the request, and the Grantee must provide the records to the City or allow the records to be inspected or copied within a reasonable time. ii. Grantee's failure to comply with the City's request for records shall constitute a breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate the Agreement; (2) avail itself of the remedies set forth under the Agreement; and/or (3) avail itself of any available remedies at law or in equity. A Grantee who fails to provide the public records to the City within a reasonable time may be subject to penalties under s. 119.10. E. CIVIL ACTION i. If a civil action is filed against a Grantee to compel production of public records relating tc the City's contract for services, the court shall assess and award against the Grantee the reasonable costs of enforcement, including reasonable attorneys' fees, if: a. The court determines that the Grantee unlawfully refused to comply with the public records request within a reasonable time; and b. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the Grantee has not complied with the request, to the City and to the Grantee. ii. A notice complies with subparagraph(i)(b)if it is sent to the City's custodian of public records and to the Grantee at the Grantee's address listed on its contract with the City or to the Grantee's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail,with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. iii. A Grantee who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement. F. IF THE GRANTEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE GRANTEE'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Page 11 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Docusign Envelope ID:0F853959-30B3-45CA-9AC5-CA6C47BFD495 CITY OF MIAMI BEACH ATTENTION: RAFAEL E. GRANADO, CITY CLERK 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 E-MAIL: RAFAELGRANADO(aMIAMIBEACHFL.GOV PHONE: 305-673-7411 20. E-VERIFY: A. Grantee shall comply with Section 448.095, Florida Statutes. "Employment Eligibility" ("E-Verify Statute"), as may be amended from time to time. Pursuant to the E-Verify Statute, commencing on January 1. 2021. Grantee shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees during the Term of the Agreement. Additionally, Grantee shall expressly require that any approved sub-contractor performing work or providing services pursuant to the Agreement to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract Term. If Grantee enters into a contract with an approved subcontractor. the subcontractor must provide the Grantee with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Grantee shall maintain a copy of such affidavit for the duration of the subcontract or such other extended period as may be required under this Agreement. B. TERMINATION RIGHTS. i. If the City has a good faith belief that Grantee has knowingly violated Section 448.09(1), Florida Statutes, the City shall terminate this Agreement with Grantee for cause, and the City shall thereafter have or owe no further obligation or liability to Grantee. ii. If the City has a good faith belief that a subcontractor has knowingly violated the foregoing Subsection 20(A), but the Grantee otherwise complied with such subsection, the City will promptly notify the Grantee and order the Grantee to immediately terminate the agreement with the subcontractor. Grantee's failure to terminate a subcontractor shall be an event of default under this Agreement, entitling City to terminate this Agreement for cause. A contract terminated under the foregoing Subparagraphs (B)(i) or(B)(ii) is not in breach of contract and may not be considered as such. iii. The City or Grantee or a subcontractor may file an action with the Circuit or County Court to challenge a termination under the foregoing Subparagraphs (B)(i) or (B)(ii)no later than 20 calendar days after the date on which the contract was terminated. iv. If the City terminates the Agreement with Grantee under the foregoing Subparagraph (B)(i), Grantee may not be awarded a public contract for at least 1 year after the date of termination of this Agreement. Page 12 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Docusign Envelope ID:0F853959-30B3�45CA-9AC5-CA6C47BFD495 V. Grantee is liable for any additional costs incurred by the City as a result of the termination of this Agreement under this Section 20. 21. BOARD TRAINING: Pursuant to Resolution 2018-30552, Grantee is required to have 51% or more of its board membership complete the City's training for board members, if all three of the following apply: 1) the agency is a non-profit; 2) the agency has an annual operating budget of less than $5 million; and, 3) the grant award is for $25,000 or more in City funds. The Board Training must be completed within the last two years prior to the receipt of City funds. 22. WRITTEN NOTICES: Any notices required under this Agreement will be effective when delivered to the City in writing and addressed to the City Grant Administrator, as identified below. Any notices required under this Agreement will be effective when delivered to the Grantee in writing and addressed to the Grantee Contract Administrator. City Address. The address for City for all purposes under this agreement and for all Notices hereunder shall be' City of Miami Beach Attn: Dr. Leslie Rosenfeld, Chief Education Officer 1700 Convention Center Drive Miami Beach, Florida 33139 Grantee's Address. The address for Miami Beach Methodist Child Care Center, Inc. (DBA Montessori Academy at St. John's) for all purposes under this Agreement and for all Notices hereunder shall be: Grantee's Legal Name: Miami Beach Methodist Child Care Center, Inc. (DBA Montessori Academy at St. John's) Attn: Cynthia Rodriguez Address: 4760 Pine Tree Dr, Miami Beach, FL 33140 With a copy to: Name: Cynthia Rodriguez Title: Head of School Address: 4760 Pine Tree Dr, Miami Beach, FL 33140 TE: 305-534-8234 23. CITY CONTRACT ADMINISTRATOR: All contract related questions, reports and requests for reimbursements to be submitted to the City Contract Administrator listed below: Page 13 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Docusign Envelope ID 0F853959-3083-45CA-9AC5-CA6C47BFD495 Dr. Leslie Rosenfeld Chief Education Officer City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 E-Mail: leslierosenfeld©miamibeachfl.gov ARTICLE III/ MISCELLANEOUS PROVISIONS 24. PUBLIC PURPOSE: The Grant awarded herein is the result of a finding by the City, based on representatives, documents, materials and other information supplied by Grantee, that the Grantee is performing a public purpose through the programs, projects, and/or services recommended for support. As such, use of Grant funds for any program component not meeting this condition will be considered a breach of the terms of this Agreement and will allow the City to seek remedies including, but not limited to, those outlined in this Agreement. 25. NO DISCRIMINATION: The Grantee also accepts and agrees to comply with the following Special Conditions: A. Grantee hereby agrees that it will comply with Title VII of the Civil Rights Act of 1964 (Pub. L. 88-352) (Title VII), as amended, as it appears in volume 42 of the United States Code, beginning at Section 2000e, prohibiting employment discrimination based on race, color. religion, sex and national origin. B. The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting discrimination in employment (including independent contractors), housing, public accommodations, public services, and in connection with its membership or policies because of actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, age, disability, ancestry, height, weight, hair texture and/or hairstyle, domestic partner status, labor organization membership, familial situation, or political affiliation. C. The City endorses, and Grantee shall comply with, the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities that are available to persons without disabilities. D. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits discrimination on the basis of disability and requires that Grant recipients provide equal access and equal opportunity and services without discrimination on the basis of any disability. Page 14 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Docusign Envelope ID.0F853959-30B3-45CA-9AC5-CA6C47BFD495 26. GOVERNING LAW AND EXCLUSIVE VENUE: This Agreement shall be governed by. and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade County. Florida, if in State court, and the U.S. District Court, Southern District of Florida, if in federal court. Each party shall be responsible for its own attorneys' fees and costs, from pre-trial through all appeals. BY ENTERING INTO THIS AGREEMENT, GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 27. NO WAIVER: No waiver of any breach or failure to enforce any of the terms, covenants. conditions or other provisions of this Agreement by either party at any time shall in any way affect, limit, modify or waive either party's right thereafter to enforce or compel strict compliance with every term, covenant, condition or other provision hereof. 28. CAPTIONS USED IN THIS AGREEMENT: Captions, as used in this Agreement, are for convenience of reference only and should not be deemed or construed as in any way limiting or extending the language or provisions to which such captions may refer. 29. CONTRACT REPRESENTS TOTAL AGREEMENT: This contract, including its special conditions and exhibits, represents the whole and total agreement of the parties. No representations, except those contained within this Agreement and its attachments, are to be considered in construing its terms. No modifications or amendments may be made to this Agreement unless made in writing signed by both parties. The City Manager, on behalf of the City, shall be authorized to execute amendments to this Agreement: however. any changes to the Grant Amount shall require approval by the Mayor and City Commission. 30. BACKGROUND SCREENING REQUIREMENT: (ONLY IF GRANTEE OR GRANTEE'S EMPLOYEES WILL BE IN CONTACT WITH CHILDREN DO YOU NEED THIS BACKGROUND SCREENING REQUIREMENT)In accordance with Sections 943.0542, 984.01, 39.001 and 1012.465, Florida Statutes and Chapters 430. 435, and 402, Florida Statutes, as applicable, employees, volunteers, contractors. and subcontracted personnel who work in direct contact with children or who come into direct contact with children must complete a satisfactory Level 2 background screening prior to commencing work pursuant to this Agreement. Level 2 Background screenings must be completed through the City of Miami Beach, Human Resources Department. Contractor agrees to complete Level 2 Background screening prior to initiating any work related to this Agreement, unless the City's Contract Administrator approves an alternative process. [THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] Page 15 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Docusign Envelope ID.0F853959-30B3-45CA-9AC5-CA6C47BFD495 EXHIBIT 1 PROJECT DESCRIPTION BACKGROUND/DESCRIPTION OF NEED On February 22, 2023 Ordinance 2023-4540, codified in Sections 2-190.134 through 2-190.138 of the City Code, was recently expanded to include twenty-six(26) voting members, including eleven private! charter Miami Beach schools who have inquired about existing City funded educational enhancements. At the Finance and Economic Resiliency Committee on July 26, 2023 Commissioner Rosen Gonzalez requested to discuss funding for educational enhancements. The item was presented at the February 23. 2024 Finance and Economic Resiliency Committee meeting and returned to the March 22, 2024 meeting with additional information from the private/charter schools who have active Quality Education Committee (QEC) members regarding their interest in existing educational enhancement programs developed, implemented, funded and managed by the City's Education and Performance Initiatives Division. The City of Miami Beach Chief Education Officer met with private/charter Miami Beach schools between February 29, 2024 and March 6, 2024 to discuss current educational enhancements available to youth in Miami Beach through various partnerships, including the public schools. Following each meeting, individual school Quality Education Committee representatives provided a ranking of current educational enhancements of interest for their school. As of March 2024 there are currently 2,612 youth from early childhood to grade 12 attending seven (7) private/charter schools in Miami Beach of which 54% (1,419)are Miami Beach residents. The City of Miami Beach has 6,148 K-12 youth attending public schools across Miami-Dade County. As of March 2024, 4.839 or 78.7% are attending public schools in Miami Beach. The City of Miami Beach districtwide attached map reflects the public school enrollment of Miami Beach youth residents across the Miami Dade County Public Schools. At the March 19, 2024 meeting, a 15-0 motion was passed unanimously by the Committee for Quality Education members to request the Mayor and Commission continue to sustain current public school educational enhancements and support the newly prioritized educational enhancements for the private and charter schools. The amount reflected for the private and charter schools is estimated based upon current public school enhancement programs and may not be reflective of actual funding needs. The public, charter, and private school representatives are united and committed to, all improvements and enhancements for the educational needs of all Miami Beach children. These enhancements should only be an expansion and never a reduction of currently funded public-school enhancement programs. Page 16 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Docusign Envelope ID:0F853959-3083-45CA-9AC5-CA6C478FD495 Vice-Mayor Rosen Gonzalez motioned at the March 22, 2024 Finance and Economic Resiliency Committee to discuss this item at the upcoming Commission meeting. with -a second from Commissioner 13hatt, and a favorable recommendation. Of making this a priority during the FY 2025 budget process for $ 189,252 on a. recurring basis: and $393,163 as a one-time enhancement for the -seven (7) private/ charter schools with active membership on the Quality Education Committee. The Administration also recommended that any new program be considered as part of the FY 2025 budget process. On May 15, 2024 the Mayor and Commission passed Resolution 2024-33016 to prioritize. $189, 252 in educational enhancements for private and charter schools during the FY 2025 budget process and On a recurring basis thereafter for the seven private and charter schools currently active on the Quality Education Committee; and further prioritize$393,163 as a one-time enhancement for the seven private, and charter schools currently active on the Quality Education Committee; and further authorize the City Clerk and City Manager or his/ her designee to execute all agreements or documents necessary to support the educational enhancements contemplated under this resolution. The City of Miami Beach will procure the supplies and equipment requested by each Miami Beach private/charter school pursuant to Resolution 2024-33016 as a one-time enhancement,and donate such supplies and equipment to the grantee, on the condition that, once the allocated funds have been exhausted, the school shall be solely responsible for (i) replenishing consumable supplies and (ii) maintaining, repairing, and replacing equipment, for a period of up to five (5) years, consistent with the recommendation of the Committee for Quality Education. Should specifically requested supplies and/or equipment be unavailable for purchase, or not approved by procurement (Exhibit 2) the City shall procure similar or alternative items, subject to the approval of the requesting Miami Beach school. Failure to maintain parental representation in the Committee for Quality Education will result in the immediate return of non-consumable STEM equipment to the City of Miami Beach. During the September 16, 2024 and September 25, 2024 budget meetings the Mayor and Commission approved funding for$189, 252 in educational enhancements for private and charter schools during the FY 2025 budget process on a recurring basis, and $393,163 as a one- time FY 2025 enhancement for the seven private, and charter schools currently active on the Quality Education Committee. PROGRAM DESCRIPTION One-time funding totaling $393,163, as discussed and recommended by the Finance and Economic Resiliency Committee (FERC) at its March 22, 2024 meeting and adopted by the City Commission on May 15, 2024, through Resolution No. 2024- 33016, for STEM equipment, STEAM+ and International Baccalaureate (IB) program services, Stop-the-Bleed kits, and virtual tour services pertaining to the anticipated addition of various educational initiatives at the following seven (7) private/ charter schools with active memberships on the Quality Education Committee: Page 17 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Docusign Envelope ID.0F853959-30B3-45CA-9AC5-CA6C47BF0495 1. Lehrman Community Day School -$45,833 2. Yeshiva Elementary School-$47,433 3. Temple Beth Sholom Innovation School- $45,833 4 Mechina of South Florida High School -$49,466 5. Hebrew Academy Miami-$51,266 6. Mater Beach Academy-$104,166 7. The Montessori Academy at St. John's-$49,166 Beneficiaries/Participants: Students and teachers Services: Provide STEM(Science Technology Engineering and Mathematics)supplies to students and teachers for educational use during the academic school year. Page 18 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Docusign Envelope ID 0F853959-30B3-45CA-9AC5-CA6C47BFD495 EXHIBIT 1 PROJECT DESCRIPTION All STEM equipment requested below MUST be approved for purchase through the City's procurement department and if approved will be purchased by the City directly Requests NOT approved will be discussed with the school directly as to other options. Educationalancements By Private/Charter School Rabbi LehrmanAleaander Montessori Yeshiva awe bath Mechrna of moo,Beach CommvDay t Gras Academy at St. menta Shalom South Florida High/Hebrew Mhns Academy Academy 111111 Resident Enrollment(K.S)in March of 2024 153 11111.111 SS 37 223 36 1.0133 S 45 833 S 45.833 5 45,833 S 45.833 S 4S.833 S 45,833 S 15 t 3 i Stop the Bleed Kits 5 1.600 5 300 5 2.100 International Baccalaureate(IN ------ 5 58.333 Virtual Tours --- 5 3.3)3 S 1 111 S 3 133 FYZSOne-time: S 45,833 $ 47.433 5 45,833 5 49,466 5 51,266 5 49,166 S 104,166 Agenda Planners STEAM.Program College Prep Program(Method -- ---��-� —� — —. Learning) Dual Enrollment(FILL MDC,UF) Transcripts Mental Health Math Tutoring Reading Interventionists Math Interventionists Ant,.Defamation leag❑e 'No Place for Hate" Drug Prevention Program FREE Afterschool Enrichment Program Youth lob Fair Substitute Teachers Per MB Student Allocation Recurring 28.776 5 70.840 5 10 326 5 6947 5 41 1468 5 5.759 S 73 785 Annually (5187.7S) Docusign Envelope ID:8DF8E06F-3DOF-4393-88C9-6F3F7E94D27D Docusign Envelope ID:OF853959-30B3-45CA-9AC5-CA6C47BFD495 EXHIBIT 2 PROJECT BUDGET STEM EQUIPMENT FOR MONTESSORI ACADEMY AT UNIT JOHN'S All STEM equipment requested below MUST be approved for purchase through the Citys procurwnsnt department and V approved will be purchased by the City directly Requests NOT approved will be discussed with the school directly as to other optlons. Iahl I 1t101 awns 0tpuo 304530 Pn 'AUM2011 1 S1.999.001 $1,996oi baad/ww.amaIon.co /arn.I-Oau.b-304Sa1•►Mnlw-sIwtere/ Orrin PtA Faweent Spook 0)Si&1-75mn•VarMy 10 P. 'AMAZON 1 S299.00 S29900 letwJ/row.rruDon.cunJOninet-EiMnire•Saeoln0-7SIY-1.71meni Vibe Beard Sl SS' STRICTLY 1501 1 $0,00.00 P1S000 RIMa loiaNSeduwn/ Vilm Surd Mr SI A' STRICTLY TECH 1 $399.001 $39900 bapt./M reeytdtcom/ Apple Mad Pro(Si.pnwrlen)Tablet Il'•Apple A14 166111 STRICTLY 7E01 10 $1,51640 S15.164.90 Ietpo1/A.ictpwdt.aar/ MP Eite Ain MS 0$0441ttop Commuter-AMO RWa S PRO STRICTLY TE01 3 622 02 $1.166.061ap1JmmNbdhopm/ dvldoaA Unpile Border Carpet eea.sr SCHOOL SPECIALTY - 2 $466447 $92 92 hope//wnw.dmbp.oiY own/ OvMaah 3enp.arrow Cupst 9010,11e $01001.SPECIALTY 2 $311711 S937 42 Mtp/Iwrr'.theoAOed+M Dorn/ Ovldrraft Treadle 14 itch Seet Mlle Grump SCHOOL SPECIALTY 2 521171 S431 A2 hbpaitmeal ales iep.0 5 m Y m/ _ Clunk,*Easy**,Trlctde 7.1/2 imp Sot 1.1 rli en pre •u SCHOOL SPECIALTY 2 Clunk,*Nt $2616 $539 92 Mtpcl/wa dwobp•u*9 cool • 0vldenh Safety Rolor Scooter Onus SCHOOL SPECIALTY 2 Mai- $476.92 hap..//rue ochaelpeoOM oem/ STEM Lab Mairtpwe Cart Grade 6 to S 61 a 40 a 17 Indio SCHOOL SWNT( 1 $2 .97 $2 J/wrdt 6$97 http. r . o0NpedaRY.00m! C1WdrefI waf.Mw. ad Patnbrit Goa 4$-7/s 27 a IC a -)/e Inds SC/IOOL SWAIN - .f W 19S4.I11 $35473 IeppeJh.ew.rdieelepeoalN mr./_ Mamma Row Equipment and amwtY Peck SUIOOI$6014lx 1 4aaf7 mew MgaJ/.ww.edwobpedaRYmN Ammer Wall MowdN PA*Swift Auk XI*dim Smog SCHOOL SPECIALIV 2 014 577.9e ham://mowlimmespooMMPAM Aroma'Bile WohwA Mat With EYeM 20.II Wen 1/2 Iran Thide Sloe SCHOOL$E0A1x 1S $)6M SS1S 10 MtmahonvomphootipmfaM.cum/ °some Merin Trampoline ape 1 and Op SCHOOL$6065x 1 _ S5a247 M SW meiMww.sdtos remet cos/ Toad $30M4.11 Docusign Envelope ID:8DF8E06F-300E-4393-88C9-6F3F7E94D27D Docusgn Envelope ID:0F853959-30B3-45CA-9AC5-CA6C47BFD495 EXHIBIT 3 CITY OF MIAMI BEACH GRANT QUARTERLY STATUS REPORT FORM CMB GRANT AGREEMENT No.: GRANTEE NAME: GRANTEE ADDRESS: GRANTEE CONTRACT ADMINISTRATOR: GRANTEE CONTRACT ADMINISTRATOR'S E-MAIL ADDRESS: REPORT PERIOD: ❑ Oct. 1 - Dec. 31 0 Jan. 1 —Mar. 31 ❑Apr. 1 —Jun. 30 0 Jul. 1 -Sept.30 Due Jan. 15 Due Ap. 15 Due Jul. 15 Due Oct. 15 GOALS/OUTCOMES: Outcome Measure Target I Accomplishments r— — ------ To-Date PROBLEM ENCOUNTERED: OTHER NOTABLE ITEMS: Grantee Report Prepared By: Name Signature/Date City of Miami Beach Report Reviewed By: Page 20 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Docusign Envelope ID'0F853959-30B3-45CA-9AC5-CA6C47BFD495 Name SignatureiDate EXHIBIT 4 CITY OF MIAMI BEACH GRANT REIMBURSEMENT REQUEST FORM Part1 of 2 CMB AGREEMENT No.: —I GRANTEE NAME: GRANTEE ADDRESS: GRANTEE CONTRACT ADMINISTRATOR: GRANTEE CONTRACT ADMINISTRATOR'S E-MAIL ADDRESS: REQUEST No. Amount of Assistance' Less Previous Total Disbursements: Balance Available Funds Requested This Disbursement: Certification of Payment: I certify that the above expenses were necessary and reasonable for the completion of the Project and in accordance with this Agreement. I further warrant and represent that these expenses have not been, and will not be, covered by any other third party funding source, including under any other separate agreement between the City and Grantee. Grantee Report Prepared By: Name Signature'Date City of Miami Beach Report Reviewed By: Name Signature/Date Page 21 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D RESOLUTION NO. 2024-33016 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND ECONOMIC RESILIENCY COMMITTEE AT ITS MARCH 22, 2024 MEETING TO PRIORITIZE $189,252 IN EDUCATIONAL ENHANCEMENTS FOR PRIVATE AND CHARTER SCHOOLS DURING THE FY 2025 BUDGET PROCESS AND ON A RECURRING BASIS THEREAFTER FOR THE SEVEN PRIVATE AND CHARTER SCHOOLS CURRENTLY ACTIVE ON THE QUALITY EDUCATION COMMITTEE; FURTHER PRIORITIZING $393,163 AS A ONE-TIME ENHANCEMENT FOR FY 2025 FOR THE SEVEN PRIVATE AND CHARTER SCHOOLS CURRENTLY ACTIVE ON THE QUALITY EDUCATION COMMITTEE; AND FURTHER AUTHORIZING THE CITY CLERK AND CITY MANAGER OR HIS/HER DESIGNEE TO EXECUTE ALL AGREEMENTS OR DOCUMENTS NECESSARY TO SUPPORT THE EDUCATIONAL ENHANCEMENTS CONTEMPLATED UNDER THIS RESOLUTION. WHEREAS, in January 2008, the City of Miami Beach entered into an Education Compact with the Miami- Dade County Public Schools to Enhance Learning Opportunities for Youth; and WHEREAS, the Education Compact reflects the desire of the Miami Beach community to support excellence in the City's public schools and enhance the health and well- being of our City's youth; and WHEREAS, the City of Miami Beach's advisory Committee for Quality Education in Miami Beach Schools was established in 1999 to make recommendations to the City Commission and to investigate, develop, and carry out plans to promote and ensure the provision of quality education in Miami Beach schools; and WHEREAS, the City of Miami Beach through the Office of Education and Performance Initiatives provides programming to students enrolled in six local Miami- Dade County Public Schools: Biscayne Beach Elementary, North Beach Elementary, Miami Beach Fienberg Fisher K-8 Center, Miami Beach Nautilus Middle, Miami Beach South Pointe Elementary, and Miami Beach Sr. High; and WHEREAS, Ordinance 2023-4540, codified in Sections 2-190.134 through 2- 190.138 of the City Code, was recently expanded to include twenty-six (26) voting members, including eleven private/charter Miami Beach schools who have inquired about existing City funded educational enhancements; and WHEREAS, existing City funded educational enhancements include the purchase of Agenda Planners, STEM Equipment, STEAM+ Programming, College Prep Programming, Dual Enrollment, College Transcripts, Mental Health, Stop the Bleed Kits, Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Math Tutoring, Reading Interventionist, Math Interventionist, IB Program, Anti- Defamation Leage "No Place for Hate", Drug Prevention, Extra-Curricular FREE Afterschool Enrichment, Common Threads, Youth Job Fair, Substitute Teacher, and Virtual Tours; and WHEREAS, the additional private/charter schools included in the Ordinance include: Casa Dei Bambini, Klurman Mesivta, Le Petite Papillon Montessori, Lehrman Community Day School Inc, Mater Beach Academy, Mechina of South Florida (the Mesivta of Greater Miami), Montessori Academy at St. Johns, Rabbi Alexander Gross High School & Hebrew Academy, St. Patrick Catholic School, Temple Beth Sholom Innovative School, and Yeshiva Elementary School; and WHEREAS, this item was referred for a discussion at the Finance and Economic Resiliency Committee by Commissioner Rosen Gonzalez at the July 26, 2023 Commission Meeting, to discuss funding for educational enhancements; and WHEREAS, the item was presented at the February 23, 2024 Finance and Economic Resiliency Committee meeting and returned to the March 22, 2024 meeting with additional information from the private/charter schools who have active Quality Education Committee (QEC) members regarding their interest in existing educational enhancement programs developed, implemented, funded and managed by the City's Education and Performance Initiatives Division; and WHEREAS, the City of Miami Beach Chief Education officer met with private/charter Miami Beach schools between February 29, 2024 and March 6, 2024 to discuss current educational enhancements available to youth in Miami Beach through various partnerships, including the public schools. Following each meeting, individual school Quality Education Committee representatives provided a ranking of current educational enhancements of interest for their school; and WHEREAS, according to school administration-provided enrollment information, there are currently 2,612 youth from early childhood to grade 12 attending seven (7) private/charter schools in Miami Beach of which 54% (1,419) are Miami Beach residents; and WHEREAS, currently, there are 6,148 Miami Beach K-12 youth attending public schools across Miami-Dade County. As of March 2024, 4,839 or 78.7% are attending public schools in Miami Beach; and WHEREAS, an estimated $908,508 is allocated annually to various city funded and implemented educational enhancements; and WHEREAS, at the March 19, 2024 meeting, a 15-0 motion was passed unanimously by the Committee for Quality Education members for to request the Mayor and Commission continue to sustain current public school educational enhancements and support the newly prioritized educational enhancements for the private and charter 2 Docusign Envelope ID 8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D schools. The amount reflected for the private and charter schools is estimated based upon current public school enhancement programs and may not be reflective of actual funding needs. The public, charter and private school representatives are united and committed to all improvements and enhancements for the educational needs of all Miami Beach children. These enhancements should only be an expansion and never a reduction of currently funded public school enhancement programs; and WHEREAS, Vice-Mayor Rosen Gonzalez motioned at the March 22, 2024 Finance and Economic Resiliency Committee to discuss this item at the upcoming Commission meeting, with a second from Commissioner Bhatt, and favorable recommendation of making this a priority during the FY 2025 budget process for $189,252 on a recurring basis and $393,163 as a one-time enhancement for the seven (7) private/charter schools with active membership on the Quality Education Committee; and WHEREAS, the Administration also recommends that any new program be considered as part of the FY 2025 budget process; and - . . . WHEREAS, additionally, implementation of any combination of the requested - educational enhancements at private/charter schools will require an educational : specialist position to develop, implement, and manage all programs for each individual • • private and charter school. Funds for this position may partially come from allocated - . administrative funds for other educational programs currently underway. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the Finance and Economic Resiliency Committee at its March 22, 2024 meeting to prioritize $189,252 in educational enhancements for private and charter schools during the FY 2025 budget process and on a recurring basis thereafter for the seven private and charter schools currently active on the Quality Education Committee; and further prioritize $393,163 as a one-time enhancement for the seven private and charter schools currently active on the Quality Education Committee; and further authorize the City Clerk and City Manager or his/her designee to execute all agreements or documents necessary to support the educational enhancements contemplated under this resolution. PASSED AND ADOPTED this /C day of 2024. • ATTEST: 72( MAY 2 1 2024 RAFAEL E. GRANADO, CITY CLERK STEVEN MEINER, MAYOR Sponsored by Commissioner Kristen Rosen Gonzalez e APPROVED AS TO Co-Sponsored by Commissioner David Suarez =�t 0y,, FORM & LANGUAGE Co-Sponsored byCommissioner Joseph Magazine & FOR EXECUTION Co-Spo '•.IHCORP ORMED, '; ., = D - d a- Is, ,,, _`-- City Attorney Date 3 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D 5/9/24,9:17 AM Item Coversheet 1r Resolutions-C_ E MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Rickelle Williams, Interim City Manager DATE: May 15,2024 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND ECONOMIC RESILIENCY COMMITTEE AT ITS MARCH 22, 2024 MEETING TO PRIORITIZE $189,252 IN EDUCATIONAL ENHANCEMENTS FOR PRIVATE AND CHARTER SCHOOLS DURING THE FY 2025 BUDGET PROCESS AND ON A RECURRING BASIS THEREAFTER FOR THE SEVEN PRIVATE AND CHARTER SCHOOLS CURRENTLY ACTIVE ON THE QUALITY EDUCATION COMMITTEE; FURTHER PRIORITIZING $393,163 AS A ONE-TIME ENHANCEMENT FOR FY 2025 FOR THE SEVEN PRIVATE AND CHARTER SCHOOLS CURRENTLY ACTIVE ON THE QUALITY EDUCATION COMMITTEE; AND FURTHER AUTHORIZING THE CITY CLERK AND CITY MANAGER OR HIS/HER DESIGNEE TO EXECUTE ALL AGREEMENTS OR DOCUMENTS NECESSARY TO SUPPORT THE EDUCATIONAL ENHANCEMENTS CONTEMPLATED UNDER THIS RESOLUTION. RECOMMENDATION Vice-Mayor Rosen Gonzalez motioned at the March 22, 2024 Finance and Economic Resiliency Committee to discuss this item at the upcoming Commission meeting with a favorable recommendation of making this a priority during the FY 2025 budget process for$189,252 on a recurring basis and $393,163 as a one-time enhancement for the seven (7) private/charter schools with active membership on the Quality Education Committee. Commissioner Bhatt seconded with all in favor. The administration also recommends that any new program be considered as part of the FY 2025 budget process. Additionally, implementation of any combination of the requested educational enhancements at private/charter schools will require an educational specialist position to develop, implement, and manage all programs for each individual private and charter school. Funds for this position may partially come from allocated administrative funds for other educational programs currently underway. BACKGROUND/HISTORY This item was referred for a discussion at the Finance and Economic Resiliency Committee by Commissioner Rosen Gonzalez at the July 26, 2023 Commission Meeting (attachment A), to discuss funding for educational enhancements. The item was presented at the February 23, 2024 Finance and Economic Resiliency Committee meeting and returned to the March 22, 2024 meeting with additional information from the private/charter schools who have active Quality Education Committee (QEC) members regarding their interest in existing educational enhancement programs developed,implemented,funded and managed by the City's Education and Performance Initiatives Division. The City of Miami Beach's advisory Committee for Quality Education in Miami Beach Schools was established in 1999 to make recommendations to the City Commission and to investigate, develop, and carry out plans to promote and ensure the provision of quality education in Miami Beach schools. The Ordinance 2023-4540, codified in Sections 2-190.134 through 2-190.138 of the City Code, was recently expanded to include twenty-six (26) voting members, including eleven private/charter Miami Beach schools who have inquired about existing City funded educational enhancements (attachment B). The existing City funded educational enhancements are provided in the document entitled Educational Enhancement Options(attachment C). Additional private/charter schools included in the Ordinance: • Casa Dei Bambini • Klurman Mesivta • Le Petite Papillon Montessori • Lehrman Community Day School Inc • Mater Beach Academy • Mechina of South Florida(the Mesivta of Greater Miami) • Montessori Academy at St.Johns • Rabbi Alexander Gross High School&Hebrew Academy Miami • St.Patrick Catholic School • Temple Beth Sholom Innovative School • Yeshiva Elementary School 445 https://miamibeach.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=34825 1/3 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D bf9I 4,9:1(AM Item Coversheet ANALYSIS Dr. Leslie Rosenfeld met with private/charter Miami Beach schools between February 29, 2024 and March 6, 2024 to discuss current educational enhancements available to youth in Miami Beach through various partnerships, including the public schools. Following each meeting, individual school Quality Education Committee representatives provided a ranking of current educational enhancements of interest to their school community which is attached in the document entitled Private/Charter Educational Enhancement Programs of Interest(attachment D).School site administration provided school enrollment numbers as well. There are currently 2,612 youth from early childhood to grade 12 attending seven (7) private/charter schools in Miami Beach of which 54%(1,419)are Miami Beach residents. Currently, there are 6,148 Miami Beach K-12 youth attending public schools across Miami-Dade County.As of March 2024, 4,839 or 78.7% are attending public schools in Miami Beach. The City of Miami Beach districtwide attached map reflects public school enrollment of Miami Beach youth residents across the Miami Dade County Public Schools (attachment E). Below is a listing of Miami Beach public schools and the percent attending that are Miami Beach residents per the map received from the public school district on March 13, 2024: 1. Miami Beach Sr. High 71% 2.Miami Beach Nautilus Middle School 81% 3. Miami Beach Fienberg Fisher K-8 96% 4. Miami Beach South Pointe Elementary 95% 5. North Beach Elementary 93% 6. Biscayne Beach Elementary 91% An estimated $908,508 is allocated annually to various city funded and implemented educational enhancements with the breakdown by school available on the MB Public School Enhancement Distribution chart(attachment F). At the March 19, 2024 meeting, a motion was passed unanimously by Committee for Quality Education members regarding educational enhancement(attachment G): Made by Faiza Liban Second by Ghana R. Eisner The Committee for Quality Education would like to request the Mayor and Commission continue to sustain current public school educational enhancements and support the newly prioritized educational enhancements for the private and charter schools. The amount reflected for the private and charter schools is estimated based upon current public school enhancement programs and may not be reflective of actual funding needs. The public, charter and private school representatives are united and committed to all improvements and enhancements for the educational needs of all Miami Beach children. These enhancements should only be an expansion and never a reduction of currently funded public school enhancement programs. The Committee for Quality Education urges the Mayor and Commission to support the above request. Motion Passage: Votes 15-0 SUPPORTING SURVEY DATA 49%of residents were satisfied or very satisfied with public schools in Miami beach. FINANCIAL INFORMATION FY 2025 $582,415 FY 2026 $189,252 recurring CONCLUSION Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481, includes a principal engaged in lobbying?No If so, specify name of lobbyist(s)and principal(s): N/A Applicable Area Not Applicable Is this a"Residents Right to Does this item utilize G.Q. Know"item, pursuant to Bond Fund? City Code Section 2-14? No No Strategic Connection Prosperity-Be known for(K-12)educational excellence. Legislative Tracking Education and Performance Initiatives 446 https:I/miamibeach.novusagenda.com/AgendaWeblCoverSheet.aspx?ItemID=34825 2/3 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D 5/9/24,9:17 AM Item Coversheet Sponsor Commissioner Kristen Rosen Gonzalez ATTACHMENTS: Description D Attachment A-Commission Referral ❑ Attachment B-Ordinance ❑ Attachment C-Educational Enhancement 0 ins ❑ Attachment D-Private Charter Enhancement Programs of Interest ❑ Attachment E-MDCPS MB Public School Enrollment ❑ Attachment F-MI3 Public SchooLEnhancement Distribution D Attachment G-LTC 097-2024 QEC_Motion March 2024 ❑ Resolution 447 https://miamibeach.novusanenda.com/AgendaWeb/CoverSheet.aspx?ItemID=34825 3/3 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D ATTACHMENT A Commission Referral Committee Assignments-C4 A MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Commissioner Kristen Rosen Gonzalez DATE: July 26,2023 SUBJECT: REFERRAL TO FINANCE AND ECONOMIC RESILIENCY COMMITTEE ON JULY 28, 2023 TO DISCUSS FUNDING FOR EDUCATIONAL ENHANCEMENTS. SUPPORTING SURVEY DATA N/A FINANCIAL INFORMATION TBD Applicable Area Citywide Js this a"Residents Right to Does this Item utilize G.O. Know"item,pursuant to Jond Funds? City Code Section 2-147 Yes No Strategic Connection Prosperity-Be known for(K-12)educational excellence. Lggisiative Tracking Commissioner Kristen Rosen Gonzalez ATTACHMENTS: Description o Educationlal Enhancements 448 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D ATTACHMENT B Ordinance No. 2023-4540 ORDINANCE NO. 2023-4540 AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OFTHE CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE MIAMI BEACH CITY CODE, ENTITLED "ADMINISTRATION," BY AMENDING ARTICLE III, ENTITLED "AGENCIES, BOARDS AND COMMITTEES," BY AMENDING DIVISION 30, ENTITLED "COMMITTEE FOR QUALITY EDUCATION IN MIAMI BEACH SCHOOLS," BY AMENDING SECTIONS 2-190.135-2-190.137 THEREOF TO EXPAND THE COMPOSITION OF THE COMMITTEE INCLUDE REPRESENTATIVES FROM PRIVATE AND CHARTER K-12 SCHOOLS IN MIAMI BEACH TO BETTER SERVE INTERESTS OF ALL STUDENTS IN THE CITY; AND, PROVIDING FOR REPEALER, SEVERABILITY, CODIFICATION, AND AN EFFECTIVE DATE. WHEREAS, the City of Miami Beach's advisory Committee For Quality Education In Miami Beach Schools was established in 1999 to make recommendations to the city commission and-to investigate, develop, and carry out plans to promote and ensure the provision of quality education in Miami Beach public schools; and WHEREAS, the Ordinance, codified in Sections 2-190.134 through 2-190.138 of City's Code of Laws and Ordinances ("City Code"), requires for the Committee to be composed of fifteen(15) voting members and three nonvoting ex-officio members; and WHEREAS, the Mayor and City Commission determined that it is in the best interest of the City to amend the composition of the Committee to include representatives from all K through 12 schools in the City of Miami Beach, including private and charter schools, to better serve the interests of all students in the City. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA: SECTION 1. Sections 2-190.135-2.190-137 of Division 18, of Article III, of Chapter 2 of the City Code, entitled "Administration,"is hereby amended as follows: CHAPTER 2 ADMINISTRATION * * * ARTICLE HI.AGENCIES, BOARDS AND COMMITTEES * * * DIVISION 30. COMMITTEE FOR QUALITY EDUCATION IN MIAMI BEACH SCHOOLS Sec. 2-190.134. Established. There is hereby established the Committee for Quality Education in Miami Beach Schools whose purposes, power and duties, composition, membership qualifications, and general . governing regulations are as follows. 449 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Sec. 2-190.135. Purpose. The committee's purpose is to guide the city's efforts toward providing the best education possible in Miami Beach public K through 12th grade schools. Sec.2-190.136.Powers and duties. The committee is vested with the power and authority to make recommendations to the city commission and to investigate, develop, and carry out plans to promote and ensure the provision of quality education in Miami Beach public K through 12th grade schools. Sec. 2-190.137.Composition; knowledge and experience. The committee shall consist of 4-5 twenty-six sew(2w)voting members and three nonvoting ex officio members to be comprised as follows: (1) A representative selected by the Parent Teacher Association of North Beach Elementary. (2) A representative selected by the Parent Teacher Association of Biscayne Beach Elementary. (3) A representative selected by the Parent Teacher Association of Miami Beach Feinberg-Fisher K 8 Elementary. (4) A representative selected by the Parent Teacher Association of Miami Beach South Pointe Elementary. (5) A representative selected by the Parent Teacher Association of Miami Beach Nautilus Middle School. (6) A representative selected by the Parent Teacher Association of Miami Beach High School. (7) A representative selected by the Parent Teacher Association of Ruth K. Broad Elementary School. (8) A representative selected by the Parent Teacher Association of Treasure Island Elementary School. (9) A representative selected by the Parent Teacher Association, or an equivalent parental organization of Rabbi Alexander Gross High School & Hebrew Academy. (10)A representative selected by the Parent Teacher Association, or an equivalent parental organization of Yeshiva Elementary School_ (11)A representative selected by the Parent Teacher Association, or an equivalent parental organization of St. Patrick Catholic School. (12)A representative selected by the Parent Teacher Association, or an equivalent • parental organization of Casa Dei Bambini. (13)A representative selected by the Parent Teacher Association, or an equivalent parental organization of Lehrman Community Day School Inc. (14)A representative selected by the Parent Teacher Association, or an equivalent parental organization of }Il_urman Ge € at 2 450 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D (15)A representative selected by the Parent Teacher Association, or an equivalent parental organization of Temple Beth Sholorn Innovation School. (16)A representative selected by the Parent Teacher Association, or an equivalent parental organization of Mater Beach Academy. (17)A representative selected by the Parent Teacher Association, or an equivalent parental organization of Montessori Academy at St. Johns. (18)A representative selected by the Parent Teacher Association, or an equivalent parental organization of Le Petite Papillon Montessori. (19)A representative selected by the Parent Teacher Association, or an equivalent parental organization of Mechina of South Florida(the Mesivta of Greater Miami). f9j ?!� Seven members of the public with knowledge or expertise with regard to education issues who shall be direct appointments by the mayor and each city commissioner with no more than three who can be employed or contracted by Miami-Dade County public schools. A quorum shall consist of nine(9) members. All voting members must be parentslquardians of students attending a Miami Beach school who are also City of Miami Beach residents. The city commission shall designate two of its members to serve as city commission liaisons who shall report to the city commission actions of the committee for quality education; the city manager shall further designate a member of city staff to serve as a liaison who shall report the committee's actions to the city manager. Sec.2-190.138. Supporting department. • The supporting department shall be the office of the city manager. SECTION 2.CODIFICATION It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is hereby ordained that the provisions of this ordinance shall become and be made part of the Miami Beach City Code. The sections of this ordinance may be renumbered or relettered to accomplish such intention, and the word "ordinance" may be changed to "section," "article," or other appropriate word. SECTION 3. REPEALER All ordinances or parts of ordinances in conflict herewith be and the same are hereby repealed. SECTION 4. SEVERABILITY If any section, subsection, clause or provision of this Ordinance is held invalid, the remainder shall not be affected by such invalidity. 3 451 Docusign Envelope ID:8DF8E06F-3DOF-4393-88C9-6F3F7E94D27D SECTION 5. EFFECTIVE DATE. This Ordinance shall take effect on the day of J04,c1" ,2023. PASSED AND ADOPTED this aZ.2 day of F-C/ 4r f7 ,2023. ATTEST: ban Gelber, Mayor F 6 2 8 2023 Rafae E. Granado, City Clerk (Sponsored by Commissioner Kristen Rosen Gonzalez) APPROVED AS TO FORM&LANGUAGE &FOR EXECUTIONJ w` FOY CityAttomuy Iy Dais • 4 452 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Ordinances-R5 E MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Rafael A. Paz, City Attorney DATE: February 22, 2023 10:35 a.m. Second Reading Public Hearing SUBJECT:AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE MIAMI BEACH CITY CODE, ENTITLED "ADMINISTRATION," BY AMENDING ARTICLE III, ENTITLED "AGENCIES, BOARDS AND COMMITTEES," BY AMENDING DIVISION 30, ENTITLED "COMMITTEE FOR QUALITY EDUCATION IN MIAMI BEACH SCHOOLS," BY AMENDING SECTIONS 2- 190.135-2-190.137 THEREOF TO EXPAND THE COMPOSITION OF THE COMMITTEE INCLUDE REPRESENTATIVES FROM PRIVATE AND CHARTER K-12 SCHOOLS IN MIAMI BEACH TO BETTER SERVE INTERESTS OF ALL STUDENTS IN THE CITY; AND, PROVIDING FOR REPEALER, SEVERABILITY, CODIFICATION,AND AN EFFECTIVE DATE. ANALYSIS Pursuant to the request of Comrrissioner Kristen Rosen Gonzalez the above-referenced Ordinance is submitted for consideration by the Mayor and City Commission at the February 1, 2023 Commission meeting. The Ordinance will be submitted via Supplemental Agenda. SUPPORTING SURVEY DATA NIA FINANCIAL INFORMATION N/A Is this a"Residents Right Does this item utilize G.O, to Know" item.pursuant to Bond Funds" City Code Section 2-14? No No Legislative Tracking Office of the City Attorney Sponsor 453 Page 433 of 1109 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Commissioner Kristen Rosen Gonzalez ATTACHMENTS Description o Commission Memorandum o Ordinance 454 Page 434 of 1109 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D AAIAJ`AI BEACH OFFICE OF THE CITY ATTORNEY RAFAEL A.PAZ,CITY ATTORNEY COMMISSION MEMORANDUM TO: Mayor Dan Gelber and Members of the City Commission Alina T. Hudak, City Manager SECOND READING FROM: Rafael A. Paz, City Attorney DATE: February 22, 2023 SUBJECT: AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE MIAMI BEACH CITY CODE, ENTITLED "ADMINISTRATION," BY AMENDING ARTICLE III, ENTITLED "AGENCIES, BOARDS AND COMMITTEES," BY AMENDING DIVISION 30, ENTITLED "COMMITTEE FOR QUALITY EDUCATION IN MIAMI BEACH SCHOOLS," BY AMENDING SECTIONS 2-190.135-2-190.137 THEREOF TO EXPAND THE COMPOSITION OF THE COMMITTEE INCLUDE REPRESENTATIVES FROM PRIVATE AND CHARTER K-12 SCHOOLS IN MIAMI BEACH TO BETTER SERVE INTERESTS OF ALL STUDENTS IN THE CITY; AND, PROVIDING FOR REPEALER, SEVERABILITY, CODIFICATION, AND AN EFFECTIVE DATE. The attached Ordinance was prepared at the request of Commissioner Kristen Rosen Gonzalez. The Mayor and City Commission approved the Ordinance on first reading at the February 1, 2023 City Commission meeting. No changes have been made between First and Second Reading. A Summary of the proposed Ordinance is set forth below. The City of Miami Beach's advisory Committee For Quality Education In Miami Beach Schools was established in 1999 to make recommendations to the City Commission and to investigate, develop, and carry out plans to promote and ensure the provision of quality education in Miami Beach public schools. The Ordinance, codified in Sections 2-190.134 through 2-190.138 of City's Code of Laws and Ordinances ("City Code"), requires for the Committee to be composed of fifteen (15) voting members and three nonvoting ex-officio members. The proposed Ordinance would amend the composition of the Committee to include representatives from all K through 12 schools in the City of Miami Beach, including private and charter schools, to better serve the interests of all students in the City, for a total number of 27 members. RAP/FA/ag 455 Page 435 of 1109 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D ATTACHMENT C Educational Enhancement Options Description Program AVG Cost per School/Child Grade Level i Provides agenda planners to students to help -$2,000 per School+$1 per child ' Agenda Planners ' - - - All enhance communication and time management • per School-contribution - ski Ils STEM Equipment $45,833 per School All Funds Science,Technology,Engineering,and , Mathematics(STEM)supplies and equipment l Infuses Science;Technology,Engineering,Arts, I • • 1 and Mathematics(STEAM)during the school day, STEAM+Program . ' $60,500 per School AIF . bringing local art organizations into the i • — — . .— —_l. lassroorri Provides a free SAT/ACT preparation program College Prep Program $12,500 per 500 kids HS . during the summer and to high school students during the school year ( OF$6,716 per Class 1 College/High school courses offered at the - DualEnrollment FIU$5,000 HS,Middle High/Middle School site for' MDC$5,000 credit Transcripts $75-$100 per child(Graduate HS Funds official transcript requests,for students __ participating in City-funded Dual Enrollment — Provides Behavioral Health/Mental Health Mental Health $11,400 per day per School ( All support services from a Licensed Clinical Social . Worker at the school site Stop the Bleed Kit $100 per Kit All Provide kit installation in each classroom for essential bleeding control 1 Provides one-oh-one after-school math tutoring ' Math Tutoring ASE ! $7,500 per School HS,Middle to students Reading Interventionist $10,000 per School Elementary Provides one-on-one reading instruction during the school day Provides one-on-one math instruction during the Math Interventionist 1.$10,000 per School. HS,Middle t , f school da_y IB Program TBD All Provides International Baccalaureate(IB) professional development training Anti-Defamation League"No I Implements"A World of Difference"Anti Bias , Place for Hate" i $1,250 per training day I-All and Diversity Training,earning a No Place for ! -- - - - - - -- -- - -- ----- -- - -- - ------- Provides drug prevention and intervention Drug Prevention TBD All informational sessions for parents/guardians of Miami Beach teens = l Funds STEAM(Science,Technology,Engineering, ' Extra-Curricular Free ASE $30,000 per School 1 Elementary i Art,and Mathematics)driven activities for I afterschooi enrichment Varies by program interest Offers youth and families hands-on cooking and Common Threads Elementary coordinated by Parks nutrition programs 1 l•I•IAn event hosted at the school site that brings Youth Job Fair $500 per School/fair i HS i local employers to the High School to support i youth employment _ _ Reimburses residents the cost to become a Substitute Teacher $350 per Sub Teacher+CW parking All qualified substitute teacher and provides free citywide parking i 1 Provides access to a virtual tour of the school Virtual Tours __ 1 $3,333 per School :-- _ —1 i campus in Miami Beach,highlighting programs ~�_ I ;and-facilltles— --- 456 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D ATTACHMENT D Private/Charter Educational Enhancements Programs of Interest Estimated Cost far Returning vs.' Total Number of MB Resident Students 331i9, School: Programs Selected: programming: one-time Students: 33140,33141) Parent Representatives: Admintstratlon: 1.STEM Equipment $ 45,833 One-time 540 students 153(K-5 or 48%) Donielle Cohen(QEC) Jodl Bruce _ehrman Community 2,Reading Interventionist 10,000 Recurring 102(Early Childhood or 46%) pill Zalaznik Day School INC. 3.Agenda Planners 2,530 Recurring Michelle Benevive $ 58.363 l 1.Math Interventionist 5 10,000 Recurring 404 students 111(K-8 or 40%) Charm Eisner(QEC) Martin Karp 2.Reading Interventionist 10,000 Recurring 69 Early Childhood or 54%) Ester Sigal Rabbi David Nathan Yeshiva Elementary 3.STEM Equipment 45,833 One-time Zach Eisner • School 4.Stop the Bleed Program 1,600 One-time Jared Mendel 5.Substitute Teacher Incentive 1,050 Recurring Shalom Baskin $ 68,483 1.Stem Equipment $ 45,833 One-time 305 students 55(K-5 or 77%) Jacquelynn Powers(QEC) Stacey Penton 2.Steam+Program 60,500 Recurring 178(Early Childhood or 76%) Jen Burk Shannon Koonln 3.Reading Interventionist 10,000 Recurring Temple Beth Shalom 4.Common Threads 3,000 Recurring Innovative School 5.Anti-Defamation League 900 Recurring 6.Substitute Teacher 1,050 Recurring 7.Mental Health 11,400 Recurring $ 132,683 1.Math Tutoring $ 7,500 Recurring 56 students 37(9-12 or 66%) Shave Guttenberg(QEC) Rabbi Eli Ourdi 2.College Prep 925 Recurring Dr.Martin Karp Rabbi Friedman 3.Mental Health 11,400 Recurring Rabbi Winkler 4.STEM Equipment/STEAM+ 45,833 One-time Mechina of South S.Extra Curricular Free ASE 30,000 Recurring Florida(the Meslvta 6.Drug Prevention .3,000 Recurring of Greater Miami) 7.Dual Enrollment 12,000 Recurring 8.Stop the Bleed 300 One-time 9.Virtual Tour 3,333 One-time $ 114,291 1.STEAM+Program $ 60,500 Recurring 653 students 223(K-12 or 41%) Devorah Zeiger(QEC) Reena Rabovsky 2.STEM Equipment 45,833 One-time 62(Early Childhood or 54%) Davord Werdizer Rachel Weinberger Rabbi Alexander 3.ESOL Interventionist 10,000 Recurring Norit Rosenberg Andrea Lucero Gross High School 4.Reading Interventionist 10,000 Recurring Ucy Wolfson Merideth Kaltman & 5.Math Interventionist 10,000 Recurring ' Hebrew Academy 6.Virtual Tours 3,333 One-time i Miami 7.College Prep Program 4,325 Recurring 8.Dual Enrollment 20,000 Recurring 9.Transcripts 1,000 Recurring 10.Stop the Bleed Kits 2,100 One-time 11.Extra Curricular Free ME 30,000 Recurring $ 197,091 1.Reading Interventionist $ 10,000 Recurring 602 students 393(K-8 or 65%)' Natassia Prudmikava Marison Gomez 2.STEAM+Program 60,500 Recurring Fabiana Allegro Carolina Heredia 3.STEM Equipment 45,833 One-time Christine Perrin-Stocca(QEC) Jocelyn links Mater Beach 4.Mental Health 11,400 Recurring Amelia Samtafe Chloe Markowitz Academy 5.Extra Curricular FREE ASE 30,000 Recurring Mariamely Leoni Anabel Verer 6.18 Program 58,333 One-tIme 7.Common Threads 3,000 Recurring 8.Math Interventionist 10,000 Recurring $ 216,066 1.I-Ready Program Access $ 10,000 Recurring 52 students 36(K-5 or 69%) Brittany Faw(QEC) Cynthia Rodriguez 2.Reading Interventionist 10,000 Recurring Ms.Diaz , Nlontesorl 3.STEM Equipment 45,833 One-time Academy at St. 4.Virtual Tours 3,333 One-time John's 5.Extra Curricular Free ASE 30,000 Recurring 6.Agenda Planners 2,052 Recurring _ $ 101,218 TOTAL$ 888,195 $ 393,163 One-time $ 495,032 Recurring 457 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D line,osm st term s, h•uO.•a • moi W.E • ... • a�'li irS}�Tti .., ...e.:,,e ra `) tis ATTACHMENT E may,;•,, .'n City Miami Beach Districtwide - 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Miami-Dade County Public Schools � ` Governmental ‘r---- City Of Miami Beach Students Residing within Municipality Affairs V o., s 1 &Land Use ng .-"f n' (Charter and Traditional Public Schools) scl+O°' I 458 Date 2/28/2024 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D ATTACHMENT F Miami Beach Public School Enhancement Distribution Educational Enhancements By Public School Biscayne Miami Beach Miami Beach Miami Beach North Beach Miami Beach Beach South Pointe Fienberg Fisher Nautilus Elementary Sr.High Elementary Elementary K-8 Center Middle B Resident Enrollment/ Total 502(91%)/ 841(93%)/ 447(95%)/ 798(96%)/ 732(81%)/ 1,519(71%)/ nrollment 550 906 470 833 900 2,150 STEM Equipment $ - $ 15,000 $ 19,000 $ 110,000 $ 27,000 $ 104,000 Stop the Bleed Kits 5,830 7,314 4,664 7,420 7,844 - Virtual Tours 3,333 3,333 3,333 3,333 3,333 3,333 One-time: $ 9,163 $ 25,647 $ 26,997 $ 120,753 $ 38,177 $ 107,333 Agenda Planners $ 1,733 $ 3,024 $ 1,039 $ 1,953 $ 3,119 $ 1,812 STEAM+Program 62,000 62,000 62,000 62,000 62,000 62,000 College Prep Program(Method - - - - - 12,500 Learning) Dual Enrollment(FIU,MIX,UF) - - - - 10,000 93,432 Transcripts - - - _ - - 10,000 Mental Health 11,400 22,800 11,400 11,400 22,800 60,000 Math Tutoring - - - _ - 7,500 7,500 Reading Interventionists 10,000 10,000 10,000 10,000 10,000 - Math Interventionists - - _ - - 10,000 10,000 International Baccalaureate 8,333 8,333 8,333 8,333 8,333 8,333 Anti-Defamation League-"No Place 1,250 1,250 1,250 1,250 1,250 1,250 For Hate" Drug Prevention Program - - - 6,000 FREE Afterschool Enrichment Program 30,000 - - 40,000 - 33,600 Youth Job Fair - - - - - 1,000 Substitute Teachers 833 833 833 833 833 833 Recurring annually $ 125,549 $ 108,240 $ 94,855 $ 135,769 $ 135,835 $ 308,260 School Total $ 134,712 $ 133,887 $ 121,852 $ 256,522 $ 174,012 $ 415,593 All schools excluding infastructure $ 1,236,578 One time expenditures 328,070 Recurring annually $ 908,508 459 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D DocuSIgn Envelope ID:034205E7-EF39-4AC6-99E0-0C496900C65B ATTACHMENT G LTC 097-2024 Committee for Quality Education Motion MI AMI BEACH OFFICE OF THE CITY CLERK NO. LTC # LETTER TO COMMISSION 097-2024 TO: Honorable Mayor Steven Meiner and Members of the City Commission FROM: Rafael E. Granado, City Clerk 7.- / DATE: March 19, 2024 SUBJECT: Committee for Quality Education Motion The Committee for Quality Education would like you to be aware of the following motion regarding educational enhancements,approved at the March 19, 2024, committee meeting. C: Executive Staff Dr. Leslie Rosenfeld, Chief Education Officer Attachment JDG/LDR Es 5Gs 460 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D DocuSign Envelope ID:034205E7-EF39-4AC6-99E0-0C496900C658 City of Miami Beach Committee for Quality Education Meeting of March 19, 2024 Members Present: Donielle Cohen, Laurie Kaye Davis, Brittany Faw, Seth Guttenberg, Beverly Heller, Mary Keinath, Faiza Liban, James Orlowsky, Christine Perrin-Stocco, Jonathan Rothman, Chana R. Eisner, Beth Edwards, Karen Fryd, Devorah Zeiger, Amy Ostroff and Jacquelynn Powers City of Miami Beach Liaison: Dr Leslie Rosenfeld Commissioner David Suarez Members Absent: Rina Bass, Evie Fernandez, and Marilia Kamil Motion Made by Faiza Liban Second by Chana R. Eisner The Committee for Quality Education would like to request the Mayor and Commission continue to sustain current public school educational enhancements and support the newly prioritized educational enhancements for the private and charter schools. The amount reflected for the private and charter schools is estimated based upon current public school enhancement programs and may not be reflective of actual funding needs. The public, charter and private school representatives are united and committed to all improvements and enhancements for the educational needs of all Miami Beach children.These enhancements should only be an expansion and never a reduction of currently funded public school enhancement programs. The Committee for Quality Education urges the Mayor and Commission to support the above request. Motion Passage:Votes 15-0 Absent for Vote: Jonathan Rothman 461 Docusign Envelope ID:8DF8E06F-3D0E-4393-88C9-6F3F7E94D27D Docusign Envelope ID:0F853959-30B3-45CA-9AC5-CA6C47BFD495 MI A M I BEACH Contract/Document Routing Form Contract No.—._ STEM Equipment 2024-25 Montessori Academy at Saint John's Contractor t1 epettment Montessori Academy at Saint John's Education and Performance Initiatives DR.LESLIE ROSENFELD I /U� JASON GREENE �� � "����� ^8893,38C-44e, Type 1—Contract,amendment,change order or task order resulting from a procurement-issued competitive solicitation. Type 2—Other contract,amendment,change order or task order not resulting from a procurement-issued competitive solicitation. Type 3—Independent Contractor Agreement(ICA) Type 6—Tenant Agreement Type 4—Grant agreements with the City as the recipient Type 7—Inter-governmental agency agreement Type 5—Grant agreements with the City as the grantor X Other:Education Agreement/License This agreement for the STEM Equipment will allow the City r supplies and equipment requested by each Miami Beach private/charter school pursuant to Resolution 2024-33016 as a one time enhancement,and donate such supplies and equipment to the grantee,un the condition that,once the allocated funds have been exhausted,the school shall be solely responsible for(i)replenishing consumable supplies and(ii)maintaining,repairing, and replacing equipment,for a period of up to five(5)years,consistent with the recommendation of the Committee for Quality Education.On May 15,2024 the Mayor and Commission passed Resolution 2024-33016 to prioritize.$189,252 in educational enhancements for private and charter schools during the FY 2025 budget process and On a recurring basis thereafter for the seven private and charter schools currently active on the Quality Education Committee.and further prioritize$393,163 as a one-time enhancement for the seven private,and charter schools currently active on the Quality Education Committee During the September 16,2024 and September 25,2024 budget meetings the Mayor and Commission approved funding for$189,252 in educational enhancements for private and charter schools during the Fr'2025 budget process on a recurring basis,and$393,163 as a one-time FY 2025 enhancement for the seven private,and charter schools currently active on the Quality Education Committee. October 1,2024—September 30,2025 0 0 F Grant Funded: Yes - No _ State Federal J I Other. Cost&F T., 1 $45,833 177-6881-000343-12-400-592-00-00-00 F; Yes No 2 Yes No 3 Yes No 1.For contracts longer than five years,contact the Procurement Department. 2.Attach any supporting explanation needed. 3.Budget approval indicates approval for the current fiscal year only. Future years are subject to City Commission approval of the annual adopted operating budget. City Commission Approved: X Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date: 2024-33016 May 15,2024 If no,explain why CC approval is not required: Legal Form Approved: X I Yes No If no,explain below why form approval is not necessary: Procurement: N/A Grants: N/A N/A Budget:Tameka Otto-Stewart 'MS Information Technology: Risk Management:Marc N/A Chevalier Fleet&Facilities: Human Resources: N/A Other: N/A