95-21677 Reso RESOLUTION NO. 95-21677
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, FIXING A TIME AND PLACE AT WHICH
THE OWNERS OF PROPERTIES SPECIALLY BENEFITTED BY THE
CREATION OF A SPECIAL ASSESSMENT DISTRICT TO BE KNOWN AS
THE WASHINGTON AVENUE MANAGEMENT DISTRICT NO. 2 , FOR THE
PURPOSE OF FUNDING SECURITY, AND ADDITIONAL MAINTENANCE
AND RELATED SERVICES ALONG WASHINGTON AVENUE FROM FIFTH
STREET THROUGH AND INCLUDING SIXTEENTH STREET AND
ESPANOLA WAY FROM COLLINS AVENUE TO DREXEL AVENUE, ALL
LYING WITHIN THE CORPORATE LIMITS OF THE CITY OF MIAMI
BEACH, OR ANY OTHER PERSONS INTERESTED THEREIN, MAY
APPEAR BEFORE THE MAYOR AND CITY COMMISSION TO BE HEARD
AS TO THE PROPRIETY, ADVISABILITY AND COST OF PROVIDING
SUCH SERVICES AGAINST EACH PROPERTY SO BENEFITED, SUCH
HEARING TO BE HELD IN ACCORDANCE WITH SECTIONS 170 .07-
170.08 OF THE FLORIDA STATUTES.
WHEREAS, Sections 170. 01-170. 21, Florida Statutes, allow for
"the levy and collection of special assessments against property
benefitted for the purpose of stabilizing and improving retail and
or wholesale business districts and/or nationally recognized
historic districts for promotion, management, marketing and other
similar services in business districts of the municipality" ; and
WHEREAS, by Resolution No. 95-21676 adopted July 26,
1995, the Mayor and City Commission determined that it is necessary
for the welfare of the citizens of Miami Beach to provide these
services and created the Washington Aveneue Management District No.
2 , for the purpose of funding security, and additional maintenance
and related services along Washington Avenue from Fifth Street
through Sixteenth Street and Espanola Way from Coillins Avenue to
Drexel Avenue; and
WHEREAS, Section 170 . 07 , Florida Statutes, requires that a
public hearing be held to hear the testimony of all property owners
to be assessed and any other interested parties pertaining to the
propriety and advisability of providing such services, the cost
thereof, the manner of payment therefore, and the amount thereof to
be assessed against each property so benefited within the
Washington Avenue Management District No. 2 ; and
WHEREAS, Section 170 . 08 , Florida Statutes, provides that final
consideration of the special assessment will be given after hearing
testimony from the affected property owners as to the provision of
such services, and funding them with special assessments, and
further provides that following testimony, the Mayor and City
Commission of the City of Miami Beach shall make a final decision
on whether to levy the special assessments, and thereafter, the
Mayor and City Commission shall convene itself as an Equalizing
Board to hear and consider all complaints that may be made as to
the amount of any particular special assessment and shall adjust
and equalize the assessments on the basis of justice and right, and
when so equalized and approved, a final assessment roll shall be
filed with the City Clerk' s Office, and such assessments shall
stand confirmed; and
WHEREAS, a preliminary assessment roll has been completed and
filed of record with the Clerk of the City of Miami Beach.
NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
of the City of Miami Beach, Florida:
Section 1. All findings and recitals contained in this
resolution are hereby adopted and incorporated
herein.
Section 2 . A public hearing is hereby scheduled to take place
before the Mayor and City Commission in the City
Commission Chamber, 1700 Convention Center Drive,
Miami Beach, Florida, on September 13 , 1995 at 2 : 15
p.m. The Mayor and City Commission shall hear
testimony of all affected property owners and those
persons interested in the Washington Avenue
Management District No 2 .
PASSED and ADOPTED this 26th day of July , 1995.
A?1,„,„‘ ,
L Le
MAYOR
ATTEST:
j , FORM APPROVED
LEGAL DEPT.
City Clerk
By Tc's
RA:KM
Date 1`2-o- 3---
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
COMMISSION MEMORANDUM NO.& -
TO: Mayor Seymour Gelber and July 26, 1995
Members of the City Commission DATE:
FROM: Jose Garcia-Pedrosa .-i}
City Manager
SUBJECT:
1) A RESOLUTI )I OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, CREATING, SUBJECT TO THE
APPROVAL OF A MAJORITY OF THE AFFECTED PROPERTY OWNERS,
A SPECIAL ASSESSMENT DISTRICT FOR A PERIOD OF ONE (1)
YEAR, TO BE KNOWN AS THE WASHINGTON AVENUE MANAGEMENT
DISTRICT NO. 2 ; PROVIDING FOR THE LEVYING OF SPECIAL
ASSESSMENTS; INDICATING THE LOCATION, NATURE AND
ESTIMATED COST OF THOSE SERVICES WHOSE COSTS IS TO BE
DEFRAYED IN PART BY THE SPECIAL ASSESSMENTS; PROVIDING
THE PORTION OF THE ESTIMATED COST OF THE SERVICES TO BE
PARTIALLY DEFRAYED BY THE SPECIAL ASSESSMENTS; PROVIDING
THE MANNER IN WHICH SUCH SPECIAL ASSESSMENTS SHALL BE
MADE; PROVIDING WHEN SUCH SPECIAL ASSESSMENTS SHALL BE
MADE; DESIGNATING LANDS UPON WHICH THE SPECIAL
ASSESSMENTS SHALL BE LEVIED; PROVIDING FOR PUBLICATION OF
THIS RESOLUTION; AND AUTHORIZING RELATED ACTIONS.
2) A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, FIXING A TIME AND PLACE AT
WHICH THE OWNERS OF PROPERTIES SPECIALLY BENEFITTED BY
THE CREATION OF A SPECIAL ASSESSMENT DISTRICT KNOWN AS
THE OCEAN DRIVE MANAGEMENT DISTRICT NUMBER 3, FOR THE
PURPOSE OF FUNDING SECURITY, AND ADDITIONAL MAINTENANCE
AND RELATED SERVICES ON WASHINGTON FROM FIFTH TO
SIXTEENTH STREET AND ESPANOLA WAY FROM COLLINS AVENUE TO
DREXEL AVENUE, ALL LYING WITHIN THE CORPORATE LIMITS OF
THE CITY OF MIAMI BEACH, OR ANY OTHER PERSONS INTERESTED
THEREIN MAY APPEAR BEFORE THE CITY COMMISSION OF SAID
CITY TO BE HEARD AS TO THE PROPRIETY, ADVISABILITY AND
COST OF MAKING PROVIDING SUCH SERVICES, AGAINST EACH
PROPERTY SO BENEFITED, SUCH HEARING TO BE HELD IN
ACCORDANCE WITH SECTIONS 170 . 07-170 . 08 OF THE FLORIDA
STATUTES.
AGENDA ITEM
DATE -7— Z 46-9S
Commission Memorandum - July 26, 1995
Washington Avenue Special Assessment
Page 2
ADMINISTRATION RECOMMENDATION:
The Administration recommends that the City Commission adopt the
attached resolutions to 1) create a special assessment district to
be known as the Washington Avenue Management District Number 2 for
the provision of special services for that area of Washington
Avenue from Fifth to Sixteenth Street and Espanola Way from Collins
Avenue to Drexel Avenue and 2) schedule the required public
hearing.
BACKGROUND:
On July 27 , 1994 the City Commission approved the creation of a
special assessment district to provide services to the Washington
Avenue area for a one year period. A proposal to continue the
district for a second consecutive one year period was presented to
the Finance Committee on June 19, 1995. At the direction of the
committee, administrative staff met with representatives of the
district to revise the budget and to discuss alternate sources of
funding in place of the current allocation of city funds.
ANALYSIS:
The Administration proposes that current districts receive funding
from the City for a period of 5 years from inception subject to the
availability of resort tax following priority pledges. In years one
through three the districts would receive the same level of funding
from the City. For the Ocean Drive, Washington Avenue and Lincoln
Road Districts the City currently funds approximately two-thirds of
the total budget for each district.
The level of funding from the City would decline in years four and
five such that funding provided by the City in year four would be
reduced by one-third of the funding level in year three and in year
five the funding level would be a third less than the funding in
year four. There would be no funding provided to the districts by
the City in year 6 and in subsequent years.
Administrative staff and representatives of the districts met on
July 17 , 1995 to discuss alternate methods of funding the district
in lieu of city funds. Some potential funding sources suggested by
the districts ' representatives include an increase in the service
fees charged by establishments within the districts, funding from
the Greater Miami Visitors and Convention Bureau and implantation
and use of sidewalk cafe permit fees on Lincoln Road and Washington
Avenue. Ocean Drive is currently using this revenue source to help
fund its operations. Additional meetings will be held to develop a
plan for these districts to reduce and ultimately eliminate their
dependence on the City to provide funding.
Commission Memorandum - July 26, 1995
Washington Avenue Special Assessment
Page 3
Review of the proposed budget for FY 1995/96 by city staff and the
district manager has produced a six percent or $50, 776 reduction in
city funds necessary to operate the district.
Services to be provided to the District for the second consecutive
year are described below.
1) Security - $384 , 624
The current security detail is provided through the Miami
Beach Police Department and consists of three police officers
and a combination of off-duty police and private security. The
proposed budget includes one part-time sergeant and 2 police
officers, and a reduction in the use of off-duty police and an
increase in the use of private security. These changes will
result in a reduction in the security budget of $20, 376.
2) Sanitation - $228 , 000
This service will include increased streetsweeping in addition
to the current hand and mechanical streetsweeping services
provided by the City. Additionally the district will provide
for periodic pressure cleaning of sidewalks. The cost of
providing this service is $29, 425 less than the current year' s
projected expenditure.
The City will provide the storage containers and will also be
responsible for disposing of the litter and trash from this
additional streetsweeping effort.
3) Landscape Maintenance and Signage - $85, 000
Services will include additional maintenance of median and
swale areas and the provision of informational signage within
the area. This portion of the budget has been reduced by
$35, 000. Landscape upgrading was implemented during the first
year of the district' s existence. The focus during this year
will be on maintaining the improvements.
4) Marketing and Special Events - $35, 000
This a neww item in the FY 1995/96 budget and includes funding
for street festivals and video and other promotional projects
Commission Memorandum - July 26, 1995
Washington Avenue Special Assessment
Page 4
5) Management/Overhead - $198, 600
This portion of the budget includes the cost of a manager and
a part-time assistant ($76, 000) , fringe benefit costs for all
employees ($85, 875) and associated operating costs such as
rent, office supplies and telephone services ($26, 725) . There
is a $2 , 975 reduction in this category.
Budget Summary
Estimated Annual Cost
Security $384 , 624
Sanitation 228 , 000
Landscape Maintenance/Signage 85 , 000
Marketing/Promotion 35, 000
Management/Overhead 198 , 600
Total $931, 224
Estimated Funding Allocation
Special Assessment $328, 000
City - Resort Taxes 603 , 224
Total $931, 224
Attached for your information is the two year expenditure and
budget history for this district.
Assessment
The total amount of the special assessment to fund these services
is $328, 000 . This portion of the cost of providing these services
will be prorated according to the front footage of the respective
commercial and residential properties specially benefited by these
services. Assessable front footage of corner properties will
include an additional 25 feet. The assessment for residential
properties such as condominium buildings will also be on a front
footage basis of the respective lots; these assessments shall be
made against the respective management associations.
Other Funding
The City will fund the balance of costs for these services from the
proceeds of Resort Tax ($603 , 224) .
Elections
Commission Memorandum - July 26, 1995
Washington Avenue Special Assessment
Page 5
The Dade County Elections Department will conduct an ballot of the
affected property owners in order to determine the required
majority approval for creation of the district.
Management Contract
A three year agreement is currently in place with the Miami Beach
Development Corporation, to provide for sanitation, landscape
maintenance, signage and management services within the district.
Police officers providing services to the district will be managed
by the Miami Beach Police Department. Private security will be
administered by the district' s management.
CONCLUSION:
The City Commission should adopt the attached resolutions in order
to make the final determination on the special assessment levy.
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Proposed Budget for Washington District Services
1995/1996
Security $384,624
Two "On Duty" MBPD officers $126,440
plus 1/2 of sergeant
"Off Duty" extra police for evenings $153,088
140 hrs plus shift costs
Private Security Officers $105,096
144 hr per wk @ $14
Sanitation $228,000
395 hrs. per week @ $9.00 $185,000
(10 people)
Supplies and Materials $16,000
Uniforms, $12,000
Other $15,000
Landscape, Maintenance $85,000
Signage, & Planting, $40,000
Labor for general maintenance $45,000
Supervisor @ 25,000
Outside labor @ 20,000
Associated Overhead Costs $102,100
FICA $22,575
Health Insurance $28,700
Unemployment Insurance $10,500
Workmen's Compensation $24, 100
Secretarial & Audit Support $16,225
Marketing & Special Events $35,000
Street Festival, Seasonal Decorations, & Promotion
Management $96,500
Staff: Operations Manager $76,000
plus assistant
Office Supplies $4,000
Rent $6,500
Telephone, Beepers, & radios $10,000
Total Budget $931 ,224
Sources of Funds
City of Miami Beach 603,224
Special Assessment 328,000
Total Available $931,224