95-21727 Reso RESOLUTION NO. 95-21727
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
MAYOR AND THE CITY CLERK TO EXECUTE A GRANT
AGREEMENT BETWEEN THE CITY AND THE STATE OF FLORIDA
DEPARTMENT OF LAW ENFORCEMENT PROVIDING FOR GRANT
FUNDS FOR REIMBURSEMENT FOR THE MIAMI FUGITIVE
APPREHENSION TASK FORCE, AND APPROPRIATING $4,500
IN GRANT FUNDS.
WHEREAS, the City of Miami Beach has been awarded grant
funding by the State of Florida, Department of Law Enforcement, for
the Miami Beach Police Department's participation in the Miami
Fugitive Apprehension Task Force (Grant) ; and
WHEREAS, the City will receive total grant funding in the
amount of $4 , 500 to reimburse the costs of assigning one (1) police
officer to the Miami Fugitive Apprehension Task Force; and
WHEREAS, the City and the State of Florida, Department of Law
Enforcement, agree to enter into the attached Grant's Terms of
Acceptance Agreement for the purpose of providing for the
reimbursement.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
the City Clerk are authorized to execute the attached Grant' s Terms
of Acceptance Agreement with the State of Florida, Department of Law
Enforcement, and to appropriate $4 , 500 in grant funds.
PASSED and ADOPTED this 27th day . : September , 1995.
AI ALL /
MAYOR
iii, III
ATTEST:
FORM APPROVED
CITY CLERK
LEGAL EPT.
fey
Date f X20/r5-
MIAMI FUGITIVE APPREHENSION TASK FORCE PROJECT
TERMS OF ACCEPTANCE
PROJECT NUMBER 95-CJ-1Z-13-00-16-173
This agreement is made between the State of Florida,Department of Law Enforcement
hereinafter referred to as "FDLE" and the City of Miami Beach
hereinafter referred to as "The Agency".
Whereas, The Agency has agreed to participate in the Miami Fugitive Apprehension Task Force
with FDLE to effectively apprehend the escaped fugitives from the Glades Correctional
Institution in Belle Glade, Florida on January 2, 1995, and
Whereas, such investigative activities are more fully described in FDLE's application for federal
assistance, see attachment A, hereinafter referred to as the Miami Fugitive Apprehension Task
Force Project (MFATF), and
Whereas, FDLE received an award(number 95-CJ-1Z-13-00-16-173), see attachment B, of
$245,500 from the Department of Community Affairs, Bureau of Community Assistance, Drug
Control and Systems Improvement Formula Grant Program for the MFATF Project, and
Whereas, The Agency shall provide investigative personnel as specified in the MFATF Project
who shall participate in investigative activities as directed by the Task Force coordinator.
Whereas, FDLE has agreed to reimburse The Agency for its investigative efforts during the term
of the agreement in a amount not to exceed that specified in the application for personnel
Overtime and Expenses (cellular air time,printing wanted posters, travel, motor/aircraft fuel,
helicopter use/rent/repair, information& evidence funds, and investigative supplies) as identified
in the MFATF Project.
Now, therefore, FDLE and The Agency do mutually agree as follows: The term of this
agreement is for the period January 7, 1995 through September 30, 1995, but may be extended as
allowed by the Department of Community Affairs. As authorized by the terms of Award
Number 95-CJ-1Z-13-00-16-173, reimbursement may be made for investigative efforts
undertaken by The Agency from January 7, 1995 on.
The Agency shall submit claims for reimbursement to FDLE using forms and guidelines, see
attachment C, as established by FDLE. Claims for reimbursement must be submitted in detail
sufficient for a proper pre-audit and post-audit thereof with accompanying support
documentation as delineated on the forms.
Claims for reimbursement of travel expenses by The Agency shall be limited to the amounts
permitted in Section 112.061, Florida Statutes.
MFATF PROJECT -- TERMS OF ACCEPTANCE
The Agency agrees to comply with the provisions of the Office of Management and Budget
(OMB) Circular A-128 regarding audit requirements as and to the extent these requirements may
be applicable to The Agency under this agreement.
The Agency agrees to comply with the provisions of Section 216.349(2), Florida Statutes and the
audit or attestation statement obligations provided therein.
Records and claims for reimbursement submitted to FDLE shall be maintained by The Agency
for a four year period or until audited. The Attorney General and the Comptroller of the United
States, the Florida Comptroller and Auditor General, as well as FDLE representatives shall have
access, for the purpose of audit and examination,to any books, documents, and records of The
Agency as pertaining to this agreement.
In accordance with U.S. Department of Justice, 28 CFR Part 65, funds received through Award
#95-CJ-1Z-13-00-16-173 will not be used for: land acquisition; supplementation of state or
local funds that would otherwise be available; and civil justice matters except to the extent that
such Civil Justice matters bear directly and substantially upon criminal justice matters or are the
inextricably intertwined with criminal justice matters.
Funds received through Award #95-CJ-1Z-13-00-16-173 will not be used for the purpose of
lobbying the Florida legislature or any state agency and will complete the Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Form, attachment D.
In accordance with the Justice Assistance Act, The Agency shall ensure that "no person on the
grounds of race, color, religion, national origin, or sex be excluded from participation in, be
denied the benefits of, or be subjected to discrimination under or denied employment in
connection with any program or activity funded in whole or in part with funds made available
under this title." Recipients of funds under the Act are also subject to provision of Title VI of the
Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX
of the Education Amendments of 1972; the Age Discrimination Act of 1975; and the
Department of Justice Non-Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, & G.
Confidentiality of information shall be in accordance with Section 612 or Title I of the omnibus
Crime Control, The Safe Streets Act of 1968 (as amended and implemented by 28 CFR Part 20),
and Chapter 119, Florida Statutes.
This agreement shall be unilaterally cancelled by FDLE for refusal to allow pubic access to all
documents, papers, letters or other material subject to the provision of Chapter 119, Florida
Statutes, and made or received in conjunction with the agreement.
2
•
•
MFATF PROJECT -- TERMS OF ACCEPTANCE
The following individuals are authorized to certify and sign reimbursement forms for The
Agency:
Name/Title Telephone Number
The following individual(s) is/are the administrative contact if the Finance& Accounting Section
of FDLE needs further assistance on a claim submitted by The Agency:
Name/Title Telephone Number
All claims for reimbursement should be directed to the following address and any questions
regarding reimbursements contact Ms. Deborah Goodson at(904)488-2821:
FDLE
Finance &Accounting Section
Attention Ms. Deborah Goodson
Post Office Box 1489
Tallahassee, FL 32302
FDLE agrees to reimburse The Agency and The Agency agrees to the conditions listed above
and certifies that all claims for reimbursement will be in accordance with federal and state
regulations.
4
AicAg:
FDLE
FloridaO, w Department of Law Enforcement
eym. _ Gelber, Mayor
ATTEST: /I .
�•`' ii /( 6 ' IY 0" - /
`_nature of Agency Representative/ ate Commissioner /Date
ack Lubin, Interim City Clerk
FORM APPROVED
LEGAL DEP .
By /(`�� 3
Date , t/ ,fS
RESOLUTION NO. 95-21727
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
MAYOR AND THE CITY CLERK TO EXECUTE A GRANT
AGREEMENT BETWEEN THE CITY AND THE STATE OF FLORIDA
DEPARTMENT OF LAW ENFORCEMENT PROVIDING FOR GRANT
FUNDS FOR REIMBURSEMENT FOR THE MIAMI FUGITIVE
APPREHENSION TASK FORCE, AND APPROPRIATING $4, 500
IN GRANT FUNDS.
WHEREAS, the City of Miami Beach has been awarded grant
funding by the State of Florida, Department of Law Enforcement, for
the Miami Beach Police Department's participation in the Miami
Fugitive Apprehension Task Force (Grant) ; and
WHEREAS, the City will receive total grant funding in the
amount of $4 , 500 to reimburse the costs of assigning one (1) police
officer to the Miami Fugitive Apprehension Task Force; and
WHEREAS, the City and the State of Florida, Department of Law
Enforcement, agree to enter into the attached Grant's Terms of
Acceptance Agreement for the purpose of providing for the
reimbursement.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
the City Clerk are authorized to execute the attached Grant's Terms
of Acceptance Agreement with the State of Florida, Department of Law
Enforcement, and to appropriate $4 , 500 in grant funds.
PASSED and ADOPTED this 27th day •t1 September , 1995.
i
AIL _
IV .
MAYOR
ATTEST:
FORM APPROVED
CITY CLERK LEGAL EPT.
By
Date //2 019�
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
COMMISSION MEMORANDUM NO.
TO: Mayor Seymour Gelber and
Members of the City Commission DATE: September 27, 1995
FROM: Jose Garcia-Pedrosa
City Manager
SUBJECT: A RESOLUTION F THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND THE CITY
CLERK TO ENTER INTO A GRANT AGREEMENT BETWEEN THE STATE OF
FLORIDA, DEPARTMENT OF LAW ENFORCEMENT, AND THE CITY OF
MIAMI BEACH POLICE DEPARTMENT FOR A MIAMI FUGITIVE
APPREHENSION TASK FORCE GRANT.
ADMINISTRATION RECOMMENDATION
The Administration recommends the approval authorizing the Mayor and
the City Clerk to enter into a grant agreement between the State of
Florida, Department of Law Enforcement, and the City of Miami Beach
Police Department.
BACKGROUND
In January 1995, the Florida Department of Law Enforcement created
the Miami Fugitive Apprehension Task Force. This task force was
created to quickly secure the public safety, protect property, and
calm potential panic in communities already feeling the negative
effects of frequent street violence, including murder, car jackings,
home invasion robberies, violent gangs, and drug activity. Task
force personnel were relieved from their regular police duties and
dedicated to this apprehension effort.
The Department of Law Enforcement received grant funding from the
State of Florida, Department of Community Affairs, in order to assist
in paying for this effort.
The City of Miami Beach Police Department dedicated one (1) police
officer to this task force. The police department expended a total
of $6, 000 in salary and fringe benefits for this effort. The period
covered for this expense is January 7, 1995 to September 20, 1995.
This grant agreement will reimburse the City of Miami Beach $4 , 500.
This is a one-time reimbursement for this particular task force.
•
AGENDA ITEM C
DATE q-a1_G 5
A
•
CONCLUSION
This resolution should be approved in order for the City to receive
reimbursement of the $4 ,500 from the State of Florida, Department of
Law Enforcement.
JPG/RB/MMS/rad
•
FDLE •
Florida Department of Division of Criminal Investigation P.O. Box 1489
Law Enforcement Tallahassee, Florida 32302
(904)487-2901
James T. Tim' Moore
Commissioner
August 28, 1995
Sergeant Paul Lupien
Miami Beach Police Department
1100 Washington Avenue
Miami Beach, Florida 33139
Subject: Miami Fugitive Apprehension Task Force
Terms Of Acceptance and Reimbursement Forms
Dear Sergeant Lupien:
The Florida Department of Law Enforcement(FDLE)has enclosed the Miami Fugitive
Apprehension Task Force Grant's Terms Of Acceptance for your agency's signature. The
agreement must be completed in order to process claims for Task Force activities performed
during the period from January 7, 1995 through September 30, 1995. The paperwork required
and the items which qualify for reimbursement are detailed in the Terms Of Acceptance. Two
copies of the Terms Of Acceptance are included and both need to be signed. Once the Terms of
Acceptances are signed, please return both copies and one will be forward to you when
completed by FDLE. Claims for reimbursement may be turned in utilizing the forms included in
this package along with the necessary backup.
The Department appreciates your agency's participation in the Task Force. If additional
information is needed concerning this matter,please contact Michael Stringer at(904)488-8520
or SAS Jim Chambliss in Miami at(305)470-5500.
Sincerely,
James T. Moore
Commissioner
Edward B. Williams
Deputy Director
EBW/ms
Enclosure
Committed to
Service • Integrity • Respect • Quality
. •
State of Florida e
Department of Community Affairs
Bureau of Community Assistance Fr
Subgrant Application for Federal Anti-Dru Abuse Act Funds
DCA Contract Number: 95-CJ-1Z-13-00-16-173
Unique ID 93-173 PA 16 J
A. Names & Addresses
1. Continuation of Previous Subgrant? (Check One) Yes_— No _X _
2. Previous Subgrant, State Project ID Number (If Yes In 1. Above).
3. Subgrant Recipient.
Chief Appointed Official: James T. Moore
Title: Commissioner, Florida Department of Law Enforcement
Address: 2331 Phillips Road Tallahassee, Florida
Zip Code: 32308
Area Code And Telephone Number (904) 488-8771
SUNCOM Number 278-8771 5 1SS5 •
Area Code And Fax Phone Number (904) 488-2189 •
� Y 2
4. Chief Financial Officer.
Chief Financial Officer: Teddy Payne
Title: Finance and Accounting Administrator
Address: 2331 Phillips Road Tallahassee, Florida
Zip Code: 32308
Area Code And Telephone Number (904) 488-2821
SUNCOM Number 278-2821
Area Code And Fax Phone Number ( 904) 488-2670
5. Implementing Agency. (Government Agency Responsible for Project)
Chief Executive Officer: James T. Moore
Title: Commissioner, Florida Department of Law Enforcement
Address: 2331 Phillips Road Tallahassee, Florida
Zip Code: 32308
Area Code And Telephone Number (904) 488-8771
SUNCOM Number 278-8771
Area Code And Fax Phone Number (904) 488-2189
D. Program Data (continued)
In an effort to quickly secure the public safety, protect property, and calm potential panic in communities
already feeling the negative effects of frequent street violence, including murder, car jackings, home
invasion robberies, violent gangs, and drug activity, task force personnel were removed from regular
duties and dedicated to the apprehension effort. The task force, utilizing the efforts of 65 full-time and 35
part-time officers and agents, has distributed more than 15,000 posters to grocery stores, government
offices, highway toll booths, and other locations. Additionally, a"tips" hotline was established, and
bloodhounds and helicopters have been used to follow credible reports of sitings. A reward of$10,000
per fugitive (total $50,000) was publicized to encourage citizen reports.
Within one week after the task force operations began, four of the fugitives were apprehended including
Armando Junco, 62, who was shot and killed by police in the struggle to take him into custody. Junco and
another escapee, Florencio Alvarez, 39, were located after two squatters tipped police that they were
hiding out in a shanty town in west Dade County. Hector Manuel Rivas, 32, and Jesus Martinez, 47, were
both captured without incident in Miami's little Havana neighborhood. The final fugitive, Juan Jesus
Fleitas, 30, remains at large. The reward for information leading to his capture has been raised to
$30,000.
This labor intensive effort has cost all participating agencies a significant portion of their investigative
budgets, particularly in investigative overtime and expenses. Total costs for the first ten days of this
operation exceeded $500,000 including salary, overtime, vehicle and helicopter expenses, payments to
informants, per diem, printing, and cellular telephone air time. State and local law enforcement agencies
in south Florida were already facing severe financial strain due to several other major cases including
highly publicized tourist murders, operation of the Violent Street Crimes Task Force, emergencies caused
by massive influx of aliens from Haiti and Cuba, as well as continuing budget shortfall resulting from the
effects of Hurricane Andrew.
This request seeks financial relief from the Drug Control and System Improvement Formula Grant
Program to reimburse the following state and local agencies participating in the Miami Fugitive
Apprehension Task Force. This request is for partial reimbursement for overtime costs and some
expenses incurred in operation.
The following local and state agencies are participants in the Miami Fugitive Apprehension Task Force:
.-'Florida Marine Patrol
Florida Department of Corrections
4'lorida Highway Patio
Florida Department of Law Enforcement
-Metro-Dade Police Department
Miami Police Department
Miami Beach Police Department
A-lialeah Police Department
'Ft. Lauderdale Police Department
$roward County Sheriff's Office
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E. Program Objectives and Performance Measures
Complete uniform program objectives and performance measures (found in Appendix VIII for the
federally authorized program area you want to implement. Your application is not complete
without them and an incomplete application will not be considered for subgrant funding.
If a program area selected does not have uniform program objectives published in this document or if
you cannot relate your objectives to those stated, contact Tom Bishop of BCA at 904-488-0090 for
further instructions. DO NOT mix objectives from different Program Areas.
Start below and use continuation pages as necessary.
Program Area 16
State Innovative Project
Miami Fugitive Apprehension Task Force
Florida Department of Law Enforcement
Following are uniform program objectives for funding federally authorized program area sixteen
(16) projects:
Program Objective 16.1: To investigate the escape of the six convicted murderers from the Glades
Correctional Institute during the grant period.
Program Objective 16.2: To create the Miami Fugitive Apprehension Task Force involving as many
federal, state and local law enforcement agencies as necessary in this multi-jurisdictional investigation to
apprehend of the escaped fugitives.
Program Objective 16.2: To apprehend the remaining five escaped fugitives, one was arrested
immediately the escape, from Glades Correctional Institute during the grant period.
F. Project Budget Narrative
You must describe line items for each applicable Budget Category for which you are requesting
subgrant funding. Provide sufficient detail to show cost relationships to project activities. In
addition, describe sources of matching funds.
SEE PAGE 6 OF INSTRUCTIONS FOR DETAILS.
Start below and use continuation pages as necessary.
PROJECT BUDGET NARRATIVE:
1. Salaries and Benefits - Federal funds are requested to pay 75% (with the required match of the
remaining 25%) for the Overtime salaries, retirement match, and social security match incurred by
the various members of the Task Force during the investigation and apprehension of the escaped
fugitives.
FEDERAL MATCH
SALARIES AND BENEFITS SALARIES AND BENEFITS
(OVERTIME) (OVERTIME)
Salary $117,000 Salary $ 39,000
Social Security 13,770 Social Security 4,590
Retirement 49,230 Retirement 16,410
CATEGORY TOTAL $180.000 CATEGORY TOTAL $ 60.000
2. Other Personal Services -No funds were budgeted in this cost category.
FEDERAL MATCH
OTHER PERSONAL SERVICES OTHER PERSONAL SERVICES
CATEGORY TOTAL $ 0 CATEGORY TOTAL $ 0
F. Project Budget Narrative (continued)
3. Expenses - Federal funds are requested to pay 75% (with the required match of the remaining 25%)
for expenditures required by the various agencies in the Task Force during the investigation and
apprehension of the escaped fugitives. These costs include printing of wanted posters, Information
& Evidence/Reward payments, travel, gasoline/aircraft fuel, helicopter usage/rentaUrepairs, cellular
phone usuage, and investigative supplies are included in this category. The following Expense
items will be purchased utilizing the standard governmental contracts or competitive bids if
required.
FEDERAL MATCH
EXPENSES EXPENSES
Cellular Air Time $ 5,437 Cellular Air Time $ 1,813
Printing Wanted Posters 7,500 Printing Wanted Posters 2,500
Travel 2,500 Travel 833
Motor/Aircraft Fuel 9,188 Motor/Aircraft Fuel 3,062
Investigative Supplies 900 Investigative Supplies 300
Helicopter Usage/RentaURepair 9,975 Helicopter Use/Rent/Repair 3,325
Information & Evidence/Reward 30,000 I & E/Reward 10.000
CATEGORY TOTAL $ 65.500 CATEGORY TOTAL $ 21.833
4. Operating Capital Outlay -No funds were budgeted in this cost category.
FEDERAL MATCH
OTHER CAPITAL OUTLAY OTHER CAPITAL OUTLAY
CATEGORY TOTAL $ 0 CATEGORY TOTAL $ 0
5. Data Processing Services - No funds were budgeted in this cost category.
FEDERAL MATCH
DATA PROCESSING SERVICES DATA PROCESSING SERVICES
CATEGORY TOTAL $ 0 CATEGORY TOTAL $ 0
6. Indirect Costs -No funds were budgeted in this cost category.
FEDERAL MATCH
INDIRECT COSTS INDIRECT COSTS
CATEGORY TOTAL $ 0 CATEGORY TOTAL $ 0
FEDERAL BUDGET TOTAL S245.500 MATCH BUDGET TOTAL$ 81.833
•
G. Project Budget Schedule
The Project Budget Schedule includes six Budget Categories (Salaries and Benefits, Contractual
Services, Expenses, Operating Capital Outlay (OCO), Data Processing Services, Indirect Costs) and
Total Project Costs. Total Local Match must be a minimum of 25% of the Total Budget.
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category Federal Match Total
Salaries & Benefits
(Overtime) $180,000 $ 60,000 $240,000
Contractual Services
0 0 0
Expenses
65,500 21,833 87,333
Operating Capital
Outlay 0 0 0
Data Processing
0 0 0
Indirect Costs
0 0 0
Totals
$245,500 $ 81,833 $327,333
ESTIMATED AMOUNT OF OVERTIME To BE FUNDED
Agency Officers Avg O/T Salaries Benefits Total *State or Federal
on Task Hours per (Overtime (Est.@ Funding Local Funds
Force Month Avg.Q 35%) Required Match Requeste
(Based on 532.50/hr) Required d
S50/hr.)
Florida Marine 4 53.32 S 15,600 S 8,400 S 24,000 S 6,000 S 18,000
Patrol
Florida Department 5 66.65 S 19,500 S 10,500 S 30,000 S 7,500 S 22,500
of Corrections
Florida Highway 2 26.66 S 7,800 S 4,200 S 12,000 S 3,000 S 9,000
Patrol
Florida Department 17 226.61 S 66,300 S 35,700 S 102,000 S 25,500 S 76,500
of Law Enforcement
Subtotal State 28 373.24 S 109,200 S 58,800 S 168,000 S 42,000 S126,000
Agencies
Metro-Dade PD 2 26.66 S 7,800 S 4,200 S 12,000 S 3,000 S 9,000
Miami PD 4 53.32 S 15,600 S 8,400 S 24,000 S 6,000 S 18,000
Miami Beach PD 1 13.33 S 3,900 S 2,100 S 6,000 S 1,500 S 4,500
Hialeah PD 2 26.66 S 7,800 S 4,200 S 12,000 S 3,000 S 9,000
Ft. Lauderdale PD 2 26.66 S 7,800 S 4,200 S 12,000 S 3,000 S 9,000
Broward County SO 1 13.33 S 3,900 S 2,100 S 6,000 S 1,500 S 4,500
Subtotal Local 12 159.96 S 46,800 S 25,200 S 72,000 S 18,000 S 5-4,000
Agencies Y
T__-
Overtime Totals 40 533.2 S156,000 S 84,000 S240,000 S 60,000 I S180,000
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H. Acceptance and Agreement
All persons involved in or having administrative responsibility for the subgrant must read these
"Acceptance and Agreement" conditions. This "Acceptance and Agreement" (Section H) must be
returned as part of the completed application.
Note Condition No. 13: Only project costs incurred on or after the effective date of this
agreement and on or prior to the termination date of a recipient's project are eligible for
reimbursement.
Conditions of Agreement. Upon approval of this subgrant, the approved application and the
following terms of conditions will become binding. Non-compliance will result in project costs
being disallowed.
The term "department", unless otherwise stated, refers to the Department of Community Affairs.
The term "bureau", unless otherwise stated, refers to the Bureau of Community Assistance.
The term subgrant "recipient" refers to the governing body of a city or a county or an Indian Tribe
which performs criminal justice functions as determined by The U.S. Secretary of the Interior, and
includes an"implementing agency" which is a subordinate agency of a city, county or Indian Tribe,
or an agency under the direction of an elected official (for example, Sheriff or Clerk of the Court).
1. Reports
A. Project Performance Reports:
The recipient shall submit department Quarterly Project Performance Reports to the bureau by
February 1, May 1, August 1, and November 1 covering subgrant activities during the previous
quarter.
The recipient shall submit an Annual Project Performance Report, for the "original"project
period. This report shall be submitted to the bureau within thirty (30) days after the end of the
original project period. The "original"project period is generally for twelve (12) months. The
last quarterly report shall be submitted with the annual report.
In addition, if the subgrant award period is extended beyond the "original" project period,
additional Quarterly Project Performance Reports shall be submitted as well as a Final Project
Performance Report. The latter report shall cover the entire time frame of project activities and is
due within thirty (30) days after the end of the extended period.
B. Financial Reports:
The recipient shall submit Monthly Financial Claim Reports [DCA-CJ Form-3(A-G) Revised
11/01/93]to the bureau. A final Financial Claim Report and a Criminal Justice Contract
(Financial) Closeout Package (Revised 11/01/93) shall be submitted to the bureau within forty-
five (45) days of the subgrant termination period. Such claim shall be distinctly identified as
"final".
Before the "final" claim will be processed, the recipient must submit to the department all
outstanding project performance reports and must have satisfied all special conditions. Failure to
comply with the above provisions shall result in forfeiture of reimbursement.
The recipient shall submit department Quarterly Project Generated Income Reports (Revised
12/30/93) to the bureau by February 1, May 1, August 1, and November 1 covering subgrant
project generated income and expenditures during the previous quarter. (See Paragraph 14.
Program Income.)
•
C. Other Reports:
The recipient shall submit other reports as may be reasonably required by the bureau. All required
reports, instructions, and forms shall be distributed with the subgrant award.
2. Fiscal Control and Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All funds
spent on this project shall be disbursed according to provisions of the project budget as approved by
the bureau.
All expenditures and cost accounting of funds shall conform to Office of Justice Programs' Financial
and Administrative Guide for Grants (Guideline Manual 7100.1 D, U.S. Department of Justice
Common Rule for State and Local Governments), and in federal Office of Management and Budget's
Circulars A-21, A-87, and A-110, in their entirety).
All funds not spent according to this agreement shall be subject to repayment by the recipient.
3. Compliance with "Consultant's Competitive Negotiation Act"
The recipient, when applicable, agrees to satisfy all requirements provided in Section 287.055,
Florida Statutes, known as the "Consultant's Competitive Negotiation Act".
4. Approval of Consultant Contracts
The department shall review and approve in writing all consultant contracts prior to employment of a
consultant. Approval shall be based upon the contract's compliance with requirements found in the
Office of Justice Programs' Financial and Administrative Guide for Grants (Guideline Manual
7100.1 D, U.S. Department of Justice's Common Rule for State and Local Governments), and in
applicable state statutes. The department's approval of the recipient agreement does not constitute
approval of consultant contracts.
5. Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to "General Principles
of Allowability and Standards for Selected Cost Items" set forth in the Office of Justice Programs'
Financial and Administrative Guide for Grants (Guideline Manual 7100.1 D, U.S. Department of
Justice's Common Rule for State And Local Governments) and federal Office of Management and
Budget's (OMB) Circular No. A-87, "Cost Principles for State and Local Governments", or OMB's
Circular No. A-21, "Cost Principles for Educational Institutions".
All procedures employed in the use of federal funds to procure services, supplies or equipment, shall
be according to U.S. Department of Justice's Common Rule for State and Local Governments, or
Attachment "0" of OMB's Circular No. A-110 and Florida Law to be eligible for reimbursement.
6. Travel
All travel reimbursement for out-of-state or out-of-grant specified-work-area shall be based upon
written approval of the department prior to commencement of actual travel.
The cost of all travel shall be reimbursed according to local regulations, but not in excess of
provisions in Section 112.061, Florida Statutes.
All bills for any travel expenses shall be submitted according to provisions in Section 112.061,
Florida Statutes.
7. Written Approval of Changes in this Approved Agreement
Recipients shall obtain approval from the department for major changes. These include, but are not
limited to:
A. Changes in project activities, designs or research plans set forth in the approved agreement;
B. Budget deviations that do not meet the following criterion. That is, a recipient may transfer funds
between budget categories as long as the total amount of transfer (increase or decrease) does not
exceed ten (10) percent of the total approved budget category and the transfer is made to an
approved budget line item; or,
C. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is
approved by the department.
D. Under no circumstances can transfers of funds increase the total budgeted award. Transfers
do not allow for increasing the quantitative number of items documented in any approved budget
line item. (For example, equipment items in Operating Capital Outlay or Expense categories or
staff positions in the Salaries and Benefits category.)
8. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject to available
federal Anti-Drug Abuse Act funds.
9. Advance Funding
Advance funding is authorized up to twenty-five (25) percent of the federal award for each project
according to Section 216.181(12)(B), Florida Statutes (1991); the Office of Justice Programs'
Financial and Administrative Guide for Grants (Guideline Manual 7100.I D, U.S. Department of
Justice's Common Rule for State and Local Governments). Advance funding shall be provided to a
recipient upon a written request to the department justifying the need for such funds. This request,
including the justification, shall be enclosed with the subgrant application.
10. Commencement of Project
If a project has not begun within sixty(60) days after acceptance of the subgrant award, the recipient
shall send a letter to the bureau indicating steps to initiate the project, reasons for delay and request an
expected project starting date.
If a project has not begun within ninety (90) days after acceptance of the subgrant award, the recipient
shall send another letter to the bureau, again explaining reasons for delay and request another revised
project starting date.
Upon receipt of the ninety (90) day letter, the department shall determine if the reason for delay is
justified or shall, at its discretion, unilaterally terminate this agreement and reobligate subgrant funds
to other department approved projects. The department, where warranted by extenuating
circumstances, may extend the starting date of the project past the ninety (90) day period, but only by
formal written amendment to this agreement.
11. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the recipient and a contractor (which
includes all project budget categories) shall be in writing for a period not to exceed six (6) months and
is subject to the same terms and conditions set forth in the initial contract. Only one extension of the
contract shall be acceptable, unless failure to complete the contract is due to events beyond the
control of the contractor.
12. Excusable Delays
Except with respect to defaults of consultants, the recipient shall not be in default by reason of any
failure in performance of this agreement according to its terms (including any failure by the recipient
to make progress in the execution of work hereunder which endangers such performance) if such
failure arises out of causes beyond the control and without the fault or negligence of the recipient.
Such causes include but are not limited to acts of God or of the public enemy, acts of the government
in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes,
freight embargoes, and unusually severe weather, but in every case the failure to perform shall be
beyond the control and without the fault or negligence of the recipient.
If failure to perform is caused by failure of a consultant to perform or make progress, and if such
failure arises out of causes beyond the control of recipient and consultant, and without fault or
negligence of either of them, the recipient shall not be deemed in default, unless:
A. Supplies or services to be furnished by the consultant were obtainable from other sources,
B. The department ordered the recipient in writing to procure such supplies or services from other
sources, and
C. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the department shall ascertain the facts and the extent of such
failure, and if the department determines that any failure to perform was occasioned by one or
more said causes, the delivery schedule shall be revised accordingly.
13. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date or
subsequent to the termination date of the grant period. Only project costs incurred on or after the
effective date and on or prior to the termination date of the recipient's project are eligible for
reimbursement. A cost is incurred when the recipient's employee or consultant performs required
services, or when the recipient receives goods, notwithstanding the date of order.
14. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the recipient during the subgrant period, as a
direct result of the subgrant award. Program income shall be handled according to the Office of
Justice Programs' Financial and Administrative Guide for Grants (Guideline Manual 7100.I D, U.S.
Department of Justice's Common Rule for State and Local Government. Reference: The Cash
Management Improvement Act of 1990).
15. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the
recipient, the recipient's consultants and suppliers, or both, the department shall impose sanctions it
deems appropriate including withholding payments and cancellation, termination or suspension of the
agreement in whole or in part. In such event, the department shall notify the recipient of its decision
thirty (30) days in advance of the effective date of such sanction. The recipient shall be paid only for
those services satisfactorily performed prior to the effective date of such sanction.
16. Access To Records
The Department of Community Affairs; the U.S. Department of Justice, Office of Justice Programs,
Bureau of Justice Assistance; and, the Auditor General of the State of Florida, the U.S. Comptroller
General or any of their duly authorized representatives, shall have access to books, documents, papers
and records of the recipient, implementing agency and contractors for the purpose of audit and
examination according to the Office of Justice Programs' Financial and Administrative Guide for
Grants (Guideline Manual 7I00.1 D, U.S. Department of Justice's Common Rule for State and Local
Government).
The department reserves the right to unilaterally terminate this agreement if the recipient,
implementing agency or contractor refuses to allow public access to all documents, papers, letters, or
other materials subject to provisions of Chapter 119, Florida Statutes, and made or received by the
recipient or its contractor in conjunction with this agreement.
17. Audit
A. The recipient shall provide to the department one copy of an annual audit conducted in compliance
with The Single Audit Act of 1984, P.L. 98-502. The audit shall be performed in accordance with
the federal Office of Management and Budget's Circular A-I28 and other applicable federal law.
The contract for this agreement shall be identified with the subject audit in The Schedule of
Federal Financial Assistance. The contract shall be identified as federal funds passed-through the
Florida Department of Community Affairs and include the contract number, CFDA number, award
amount, contract period, funds received and disbursed. When applicable, the recipient shall
submit an annual financial audit which meets the requirements of Sections 11.45 and 216.349,
Florida Statutes; and, Chapters 10.550 and 10.600, Rules of the Florida Auditor General.
B. A complete audit report which covers any portion of the effective dates of this agreement must be
submitted within 30 days after its completion, but no later than seven (7) months after the audit
period. In order to be complete, the submitted report shall include any management letters issued
separately and management's written response to all findings, both audit report and management
letter findings. Incomplete audit reports will not be accepted by the department and will be
returned to the recipient.
•
C. The recipient shall have all audits completed by an independent public accountant (IPA). The IPA
shall be either a Certified Public Accountant or a Licensed Public Accountant.
D. The recipient shall take appropriate corrective action within six (6) months of the issue date of the
audit report in instances of noncompliance with federal laws and regulations.
E. The recipient shall ensure that.audit working papers are made available to the department, or its
designee, upon request for a period of five (5) years from the date the audit report is issued, unless
extended in writing by the department.
F. If this agreement is closed out without an audit, the department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
G. The completed audit reports should be sent to the following address:
Department of Community Affairs
Office of Audit Services
2740 Centerview Drive
The Rhyne Building
Tallahassee, Florida 32399-2100
18. Procedures for Claim Reimbursement
All claims for reimbursement of recipient costs shall be submitted on DCA-CJ Form 3(A-G) Revised
11/01/93, prescribed and provided by the bureau. A recipient shall submit claims monthly in order to
report current project costs.
All claims requesting reimbursement for Operating Capital Outlay (OCO) items having a unit cost of
$5,000 or more and a useful life of one (1) year or more shall be accompanied by a completed non-
expendable property form signed by the recipient's property custodian. If local accounting
procedures require OCO reporting at a lesser amount than $5,000, local requirements shall be adhered
to.
All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-
audit.
All bills for fees or other compensation for services or expenses shall be submitted in detail sufficient
for a proper pre-audit and post-audit thereof.
19. Retention of Records
The recipient shall maintain all records and documents for a minimum of three (3) years from the date
of the final financial statement and be available for audit and public disclosure upon request of duly
authorized persons.
20. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the Office of Justice Programs' Financial
and Administrative Guide for Grants (Guideline Manual 7100.1 D, U.S. Department of Justice's
Common Rule for State and Local Government) or the federal Office of Management and Budget's
Circular A-110, Attachment N, Paragraph Eight (8).
21. Property Accountability
The recipient agrees to use all non-expendable property for criminal justice purposes during its useful
life or request department disposition.
The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose
of any property furnished to it by the department or purchased pursuant to this agreement according
to federal property management standards set forth in the Office of Justice Programs' Financial and
Administrative Guide for Grants (Guideline Manual 7100.1D, U.S. Department of Justice's Common
Rule for State and Local Government) or the federal Office of Management and Budget's Circular A-
110, Attachment N. This obligation continues as long as the recipient retains the property,
notwithstanding expiration of this agreement.
22. Disputes and Appeals
The department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties.
The recipient shall proceed diligently with the performance of this agreement according to the
department's decision.
If the recipient appeals the department's decision, it shall be made in writing within twenty-one (21) •
calendar days to the secretary of the department, whose decision is final.
If the recipient appeals the department's decision, it also shall be made in writing within twenty-one
(21) calendar days to the department's clerk (agency clerk). The recipient's right to appeal the
department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth in
Chapters 28-5 and 9-5, Florida Administrative Code. Failure to appeal within this time frame
constitutes a waiver of proceedings under Chapter 120, Florida Statutes.
23. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative
of the bureau, of the U.S. Department of Justice's Bureau of Justice Assistance or both have the
privilege of visiting the project site to monitor, inspect and assess work performed under this
agreement.
24. Publication or Printing of Reports
A. Before publication or printing, a final draft of any report required under or pertaining to this
agreement shall be sent to the bureau for its review and comment.
B. Publications or printed reports covered under A. above shall include the following statements on
the cover page:
1. "This report was prepared for the Florida Department of Community Affairs, Linda Loomis
Shelley, Secretary, in cooperation with the U.S. Department of Justice, Bureau of Justice
Assistance." The next printed line shall identify the month and year the report was published.
2. "This program was supported by grant # awarded to the Department of Community
Affairs, State of Florida, and by the Bureau of Justice Assistance (BJA), Office of Justice
Programs (OW), U.S. Department of Justice. The BJA is a component of OJP which also
includes the Bureau of Justice Statistics,National Institute of Justice, Office of Juvenile Justice
and Delinquency Prevention, and the Office for Victims of Crime."
3. "Points of view,opinions, and conclusions expressed in this report are those of the recipient and
do not necessarily represent the official position or policies of the State of Florida, Department
of Community Affairs, the U.S. Department of Justice, Office of Justice Programs, or any other
agency of the state or federal government."
25. Equal Employment Opportunity (EEO)
No person, on the grounds of race, creed, color or national origin shall be excluded from participation
in, be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to
Public Law 89-564, Non-Discrimination Requirements of the Anti-Drug Abuse Act of 1988; Title IV
of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973 as amended; Title IX of
the Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice
Non-Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, F,G and H.
The recipient and a criminal justice agency that is the implementing agency agree to certify that they
either do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus
Crime Control and Safe Streets Act of 1968 as amended and that they have or have not formulated,
implemented and maintained a current EEO Program. Submission of this certification is a
prerequisite to entering into this agreement. This certification is a material representation of fact
upon which reliance was placed when this agreement was made. If the recipient or implementing
agency meet Act criteria but have not formulated, implemented and maintained such a current written
EEO Program, they have 120 days after the date this agreement was made to comply with the Act or
face loss of federal funds subject to the sanctions in the Justice System Improvement Act of 1979,
Pub. L. 96-157, 42 U.S.C. 3701, et seq. (Reference Section 803 (a) of the Act, 42 U.S.C. 3 783 (a) and
CFR Section 42.207 Compliance Information).
Any state agency, county or city receiving $500,000 or more in federal Anti-Drug Abuse Act funds
shall submit their equal employment opportunity plan and/or the most recent update to the bureau.
26. Americans with Disabilities Act 1990
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA),
Public Law 101-336, which prohibits discrimination by public and private entities
on the basis of disability and requires certain accommodations be made with regard to employment
(Title I), state and local government services and transportation (Title II), public accommodations
(Title III), and telecommunications (Title IV).
27. Criminal Intelligence System
The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems
Operating Policies is to assure that recipients of federal funds for the principal purpose of operating a
criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968, 42
U.S.C. 3701, et seq., as amended(Pub. L. 90-351, as amended
by Pub. L. 93-83, Pub. L. 93-415, Pub. L. 94-430, Pub. L. 94-503, Pub. L. 95-115, and Pub. L. 96-
157), use those funds in conformance with the privacy and constitutional rights of individuals.
The recipient and a criminal justice agency that is the implementing agency agree to certify that they
operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus
Crime Control and Safe Streets Act of 1968 as amended and comply with criteria as set forth in 28
CFR Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice
Assistance's FY 1993 Formula Grant Program Guidance. Submission of this certification is a
prerequisite to entering into this agreement.
This certification is a material representation of fact upon which reliance was placed when this
agreement was made. If the recipient or criminal justice agency operates a criminal intelligence
system and does not meet Act and federal regulation criteria, they must indicate by when they plan to
come into compliance. Federal law requires a subgrant funded criminal intelligence system project to
be in compliance with the Act and federal regulation prior to the award of federal funds. The
recipient is responsible for the continued adherence to the regulation governing the operation of the
system or faces the loss of federal funds. The department's approval of the recipient agreement does
not constitute approval of the subgrant funded development or operation of a criminal intelligence
system.
28. Non-Procurement, Debarment and Suspension
The recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR,
Part 85, Section 85.510, Participant's Responsibilities). These procedures require the recipient to
certify it shall not enter into any lower tiered covered transaction with a person who is debarred,
suspended, declared ineligible or is voluntarily excluded from participating in this covered
transaction, unless authorized by the department.
29. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an
annual appropriation by the Florida Legislature.
30. Federal Restrictions on Lobbying
The recipient agrees to comply with Section 319 of Public Law 101-121 set forth in "New
Restrictions on Lobbying; Interim Final Rule,"published in the February 26, 1990, Federal Register.
Each person shall file the most current edition of this Certification And Disclosure Form, if
applicable, with each submission that initiates agency consideration of such person for award of
federal contract, grant, or cooperative agreement of$100,000 or more; or federal loan of$150,000 or
more.
This certification is a material representation of fact upon which reliance was placed when this
agreement was made. Submission of this certification is a prerequisite to entering into this agreement
subject to conditions and penalties imposed by Section 1352, Title 31, United States Code. Any
person who fails to file the required certification is subject to a civil penalty of not less than $10,000
and not more than $100,000 for each failure to file.
The undersigned certifies, to the best of his or her knowledge and belief, that:
A. No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an
officer or employee of congress, or an employee of a member of congress in connection with the
awarding of any federal loan, the entering into of any renewal, amendment, or modification of any
federal contract, grant, loan or cooperative agreement.
B. If any non-federal funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of congress, or an employee of a member of
congress in connection with this federal contract, grant loan, or cooperative agreement, the
undersigned shall complete and submit the standard form, Disclosure of Lobbying Activities,
according to its instructions.
C. The undersigned shall require that the language of this certification be included in award
documents for all subgrant awards at all tiers and that all subgrant recipients shall certify and
disclose accordingly.
31. State Restrictions on Lobbying
In addition to the provisions contained in Paragraph 29 of Section H, Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited
under this contract.
32. Statement of Federal Funding Percentage and Dollar Amount
When issuing statements, press releases, requests for proposals, bid solicitations, and other
documents describing projects or programs funded in whole or in part with federal funds, all grantees
and recipients receiving these federal funds, including but not limited to state and local governments,
shall clearly state:
A.The percentage of the total cost of the program or project that shall be financed with federal funds,
and
B. The dollar amount of federal funds to be expended on the project or program.
33. Project Closeout
Project funds which have been properly obligated by the end of the subgrant funding period will have
90 days in which to be liquidated (expended). Any funds not liquidated at the end of the 90-day
period will lapse and revert to the department. A subgrant funded project will not be closed out until
the recipient has satisfied all closeout requirements in one final subgrant closeout package.
34. Background Check
It is strongly recommended that all programs targeting juveniles, implemented by other than a sworn
law enforcement officer or program licensed by the Department of Health and Rehabilitative
Services, conduct background checks on all personnel providing direct services.
•
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
Drug Control and System Improvement Project
Confidential Funds Certification
Project Number 95-CJ-1 Z-13-00-16-17 3
Implementing Unit of Government
Florida Department of Law Enforcement
Division of Criminal Investigation
Project Title
Miami Fugitive Apprehension Task Force
This is to certify that I have read, understand, and agree to abide by all of the conditions for
confidential funds as set forth in the effective edition of OJP Guideline M7100.1D, Financial and
Administrative Guide for Grants.
Date Signature
May 22, 1995
James T. Moore, Commissioner
• • .. ... a �.. • .... �..�.. �.-. ..,,..... ..... ..f .-i- • .w _. ..
r t
':ii•+- U.S. DEPARTMENT OF JUSTICE
VtiOFFICE OF JUSTICE PROGRAMS
° OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND
OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying- and 28 CFR Part 67, "Government•wide Debarment and Suspension (Nonprocurement) and
Government-wide Requirements for Drug•Free Workplace (Grants).•• The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
1. LOBBYING public (Federal, State. or local) transaction or contract under a
Title 31 of ;he U.S. Code. and public transaction: violation of Federal or State antitrust
implementedAs
reauired by Section 1J52, statutes or commission of embezzlement. Nish, forgery.
g ater 28tv CFR Part 69.tfor $100.0 0. as dg into a bribery falsification or destruction of records.making false
grantor cooperative agreement over s t that:
as defined at statements,or receiving stolen prooertY•
28 CFR Part 69. tine aodicant certifies Vlat:
(c) Are not presently indicted 1or or otherwise criminally or
civillyfal No Federal aoprO funds have been paid or will be y Charged by a governmental entity Wider/J. State. or
of fed
paid. by or on behalf of the undersigned. to any person foe in-
fluencing focal) with commission of any of the offenses enumerated in
or attempting to influence an officer or employee of paragraph 1111b1 of this certification; and
any agency, a Member of Congress. an officer or employee of
Congress. or an employee of a Member of Congress in con- Id1 Have riot within a three-year period preceding this &optica-
nection with the making of any Federal grant, the entering into Lion had one or mote public transaction! )Federal. State. or
of any cooperative agreement. and the extension. Continuation. local) terminated for cause or default: and
renewal. amendment. or modification of any Federal grantor 8. Where the applicant is unable to certify to any of tine
cooperative agreement: statements in this certification, he or she shall attach an
fb1 If any funds other than Federal appropriated funds hive explanation to this application.
been paid or will be paid to any person for influencing or at-
tempting to influence an officer or employee of any agency. a
Member of Congress. an officer or employee of Congress. or 3. DRUG-FREE WORKPLACE
an employee of a Member of Congress in connection with this (GRANTEES OTHER THAN INDIVIDUALS)
Federal grant or cooperative agreement. the undersigned shall
complete and submit Standard Form- LLL. "Disclosure of As required by the Oruq-Free workplace Act of 1988. and
Lobbying Activities,- in accordance with its instructions; implemented at 28 CFR Part 67, Subpart F, for grantees. as
Ic) The undersigned shall require that the language of ttus cer• defined at 28 CFR Pert 67 Sections 67.615 and 67.620-
tificatlon be included in the award documents lot ad subawards at all tiers (including suogrants, contracts under grants and p A. Theapplicant certifies that it will or willcontinueto provide
a h all workplace Dy:
cooperative agreements, and subcontracts) and that ell sub-
recipients shall certify and disclose accordingly. lal Publishing a statement notifying employees that the
unlawful manufacture, distribution, dispensing, possession, or
use of a controlled substance is prohibited in the grantee's
2. DEBARMENT. SUSPENSION, AND OTHER workplace and specifying the actions that wid be taken against
RESPONSIBILITY MATTERS employees for violation of such prohibition;
(DIRECT RECIPIENT) fbl Establishing an on-going drug•free awareness program to
As required by Executive Order 12549. Debarment and
inform employees about--
Suspension, and implemented at 28 CFR Pan 67, for prospec• I1► The dangers of drug abuse in this workplace:
tive participants in primary covered transactions. as defined at 28 CFR Part 67, Section 67.510-
(21 This grantee's policy of maintaining a drug•Iree workplace:
(3) Any available drug counseling, rehabilitation, arid ernpiOye•
A. The applicant certifies that it and its principals: assistance programs; and
(a) Are not presently debarred. suspended• proposed for debar- (4) The penalties that may be imposed upon employees for
ment, declared ineligible, sentenced to a denial of Federal drug abuse violations occurring in the workplace,
benefits by a State or Federal Court. or voluntarily excluded Ic) Making it a requirement that each employee to beengaged
from covered transactions by any Federal department in the performance of the grant be given a copy of the stete•
or agency; merit required by paragraph NO:
(DI Have not within a three-year period preceding this applica-
tion been convicted of or had a civil judgment rendered against Id) Notifying the employee in the statement required by
them for commission of fraud or a criminal offense in connee• paragraph lel that. as a condition of employment under the
Lion with obtaining, attempting to obtain, or performing a grant. the employee will-
OJP •OM/4 •O•ue U•eu •(IIACC! OJ• FOAM! •O111t2. •Ochs AMp •Oe V• wHLGM ACC oesOi(Tt.
,ram
r . •
•
(11 Abide by the terms of the statement; and
121 Notify the employer in writing of his or her conv,Ctron for a
vnolatron of a criminal drug statute occurring in the workplace
no later than five calendar days shy such Conviction:
fel Notifying the agency. in writing. within 10 calendar days CheCt a it there are workplaces on file that are not indentified
eher receiving notice under subparagraph Id112) from an here.
employee Or Otherwise receiving actual notice of such conv,C•
ton. employers of convicted employees must provide notice. Section 67, 630 of the regulations provides that a grantee that
including positron title. to: Department of Justice. Office of is a State may elect to mete one certification in each Federal
Justice Programs. ATTN: Control Desk. 633 Indiana Avenue. fiscal year. A cony of which should be included with each sp•
N.W., Washington. D.C. 20531. Notice shad include the iden• plrcatron for Department of Justice funding. States and State
t,f.cation number(sl of each effected grant: agencies may elect to use OJP Form 4061/7.
ffl Taking one of the following actions. within 30 calendar Check 0 if the State has elected to complete OJP Form
days of receiving notice under subparagraph Id1121. with 4061/7,
respect to any employee who is so convicted—
(II Taking appropriate personnel action against such an
employee. up to and including termination. consistent with the DRUG•FREE WORKPLACE
requirements of the Rehabilitation Act of 1973, as amended; or (GRANTEES WHO ARE INDIVIDUALS)
12) Requiring such employee to participate satisfactorily in a As required by the Drug•Free Workplace Act of 1988, and
drug abuse assistance or rehabilitation program approved for implemented at 28 CFR Part e7, Subpart F. for grantees. as
•
such outposts by a Federal. State. or local health, law enforce• defined at 28 CFR Part 67; Sections 67.615 and 67.620—
merit, or Other appropriate agency: A. As a condition of the grant. I certify that I wilt not engage
(g) Making a good faith effort to continue to maintain a drug• in the unlawful manufacture, distribution. dispensing, posses•
free workplace through implementation of paragraphs la). Ibl, sion, or use of a controlled substance in conducting any
fee, (dl. fel. and 111. activity with the grant; and
8. II convicted of a criminal drug offense resulting from a
B. The grantee may insert in the space provided below the violation occurring during the conduct of any grant activity. I
ts! s1 for the performance of work done in connection with will report the conviction. in writing, within 10 calendar days
the specific grant: of the conviction, to: Department of Justice. Office of Justice
Place of Performance (Street address, city, county. state, zip Programs. ATTN: Control Desk. 633 Indiana Avenue. N.W.,
code) Washington. D.C. 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications.
1. Grantee Name and Address:
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
2. Application Number and/or Protect Name 3. Grantee IRSNendor Number
Miami Fugitive Apprehension Task Force
4. Typed Name and Title of Authorized Representative
James T. Moore
Commissioner
5. Signatur 6. Date
May 22, 1995
EEO Certification Letter - Subgrant Recipient
Mr. John A. Lenaerts, Chief
Bureau of Community Assistance
Department of Community Affairs
2740 Centerview Drive
Tallahassee, Florida 32399-2100
Re: Compliance with Equal Employment Opportunity (EEO) Program
Requirements -- Subgrant Recipient
Dear Mr. Lenaerts:
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that...Initial one of the following:
The subgrant recipient does meet Act criteria. XX_
The subgrant recipient does not meet Act criteria.
I affirm that I have read the Act criteria set forth in the Subgrant Instructions. I understand that if
the subgrant recipient meets these criteria, it must formulate, implement and maintain a written EEO
Program relating to employment practices affecting minority persons and women. I also affirm that the
subgrant recipient...Initial one of the following:
Has a current EEO Program Plan. XX_
Does not have a current EEO Program Plan.
I further affirm that if the recipient meets the Act criteria and does not have a current written EEO
Program, federal law requires it to formulate, implement, and maintain such a program within 120 days
after a subgrant application for federal assistance is approved or face loss of federal funds.
Require ature of authorized official:
By:
Type N. • . •s d Title: James T. Moore, Commissioner
Date: May 18, 1995
I. Signature Page
In witness whereof, the parties affirm they each have read and agree to conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the day, month and year set out below.
Corrections including strikeovers, whiteouts, etc., on this page are not acceptable.
State of Florida
Department of Community Affairs
Bureau of Community Assistance
By:
Type Name and Title Douglas Buck, Division Director
Date: y-z-e/qc
Subgrant Recipient
Authorizing Official of Governmental Unit
(Commission Chairman, Mayor,or Designated Representative)
4411/1"FA4
By:
Type . ► e and Title James T. Moore, Commissioner FDLE
Date: May 22, 1995
Implementing Agency
Official, Administrator or Designated Representative
:BY
Typ e and Title James T. Moore, Commissioner FDLE
Date: May 22, 1995
16(2(11/4 till:
461
,.. .41/k• ,
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
EMERGENCY MANAGEMENT • HOUSING ANO COMMUNITY DEVELOPMENT • RESOURCE PLANNING AND MANAGEMENT
LAWTON CHILES LINDA LOOMIS SHELLEY
Governor Secretary
July 27, 1995 e_
P ii-ME.,M71.4% 1,i1j.
AUG 2 1995
Office of the Commissioner
The Honorable James T. Moore
Commissioner, Florida Department
of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Re : 95-CJ-1Z-13-00-16-173/Miami Fugitive Apprehension Task
Force
Dear Commissioner Moore :
The Department of Community Affairs is pleased to award an
Anti-Drug Abuse grant in the amount of $245, 500 to your unit of
government . These funds shall be utilized to implement a Drug
Control and System Improvement Formula Grant Program under
Purpose Area 016 , Innovative Programs .
A copy of the approved subgrant application with the above
referenced project number and title is enclosed for your file .
All correspondence with the Department should always refer to the
project number and title .
Your attention is directed to Section H of the subgrant
which is the "Acceptance and Agreement" . These conditions should
be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost
reimbursements .
The enclosed Certificate of Acceptance should be completed
and returned to the Department within 30 calendar days from the
date of award. This certificate constitutes official acceptance
of the award and must be received by the Department prior to the
reimbursement of any project expenditures .
2 7 4 0 CENTERVIEW DRIVE • T A L L A H A S S E E , FLORIDA 3 2 3 9 9 - 2 1 0 0
FLORIDA KEYS AREA OF CRITICAL STATE CONCERN SOUTH FLORIDA RECOVERY OFFICE GREEN SWAMP AREA OF CRITION.STATE CONCERN
FIELD OFFICE P.O.Box 4022 FIELD OFFia
27%O erseas Ffighway,Sure 212 E600 N.W.36tn Sing 15S East Surtmeriiin
Marathon.Florida 33050.2227 Miami Fbrir'J 11tca-4(:`,7 Fria, Flea) tlrttub:t
The Honorable James T. Moore
Page Two
We look forward to working with you on this project . If we
can be of further assistance, please contact Colleen Matthews
at 904/488-8016 .
Sincerel
4111011P
Douws Buck
Division Director
DB/CM/tb
Enclosures
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Rhyne Building
2740 Centerview Drive
Tallahassee, Florida 32399
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
95-CJ-1Z-13-00-16-173 in the amount of $245, 500,
for a project entitled: Miami Fugitive Apprehension Task Force
for the period of 01/07/95 through 09/30/95, in accordance with
the statement of work contained in the subgrant application, and
subject to the Department of Community Affairs' conditions of
agreement and special conditions governing this subgrant .
Ci , V 8/4/95
(Signa e of Authorized Official) (Date of Acceptance)
James T. Moore, Commissioner
(Typed Name and Title of Official)
DCA-CJ Form 1 (June, 1985)
•
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Rhyne Building
2740 Centerview Drive
Tallahassee, Florida 32399
Lawton Chiles Linda Loomis Shelley
Governor Secretary
SUBGRANT AWARD CERTIFICATE
Subgrantee : FLORIDA DEPARTMENT OF LAW ENFORCEMENT
Date of Award: July 27, 1995
Grant Period: From: 01/07/95 To : 09/30/95
Project Title : Miami Fugitive Apprehension Task Force
Grant Number: 95-CJ-1Z-13-00-16-173
Federal Funds : $245, 500 . 00
BGMTF Funds :
State Agency Match: $81, 833 . 00
Local Agency Match:
Total Project Cost : $327, 333 . 00
Program Area : 016
Award is hereby made in the amount and for the period shown above of a grant
under Title I of the Omnibus Crime Control and Safe Streets Act of 1968,
P.L. 90-351, as amended, and the Anti-Drug Abuse Act of 1988, P.L. 100 . 690, to
the above mentioned subgrantee and subject to any attached standard or special
conditions .
This award is subject to all applicable rules, regulations, and conditions as
contained in the Financial and Administrative Guide for Grants, Guideline
Manual 7100 . 1D, Office of Justice Programs, Common Rule for State and Local
Governments and A-87 , or OMB Circulars A-110 and A-21, in their entirety. It
is also subject to such further rules, regulations and policies as may be
reasonably prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and P.L. 100 . 690 .
SUBGRANT AWARD CERTIFICATE (CONTINUED) :
This grant shall become effective on the beginning date of the grant period,
provided that within 30 days from the date of award, a properly executed
Certificate of Acceptance of Subgrant Award is returned to the department .
AUtfi irized Official
Douglas Buck
Division Director
Dat
(X) This award is subject to special and/or standard conditions (attached) .
BPSM Revised 7-1-79