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95-21813 Reso RESOLUTION NO. 95-21813 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA,APPROVING CHANGE ORDER NO. 1, FINAL, INCREASING THE CONTRACT BETWEEN THE CITY AND P.N.M. CORPORATION, GENERAL ENGINEERING CONTRACTORS, FROM $174,483.30 TO $189,907.66, FOR ADDITIONAL WORK IN CONNECTION WITH THE REPLACEMENT OF AN 8" WATER MAIN FOR THE RE-CONSTRUCTION OF ESPANOLA WAY, FROM MERIDIAN AVENUE TO JEFFERSON AVENUE,WITH FUNDING AVAILABLE FROM LOCAL OPTION GAS TAX ACCOUNT NO. 011.9407.000342. WHEREAS,on November 2, 1994, the City Commission approved the award of Bid No. 156-93/94, in the amount of $174,483.30, to P.N.M. Corporation, General Engineering Contractors(Contractor), for the Espanola Way Roadway Improvements, west of Meridian Avenue (Project); and WHEREAS,unforeseen conditions, as well as the final measurements of quantities under the base contract and allowances, resulted in claims by the Contractor; and WHEREAS,the City's architect for the Project has reviewed the Contractor's costs and has determined that they are reasonable and reflect the Contractor's effort to cooperate with the City in the closing of this Project and further recommends approval of Change Order No. 1, final, which increases the Contract amount by $15,424.36; and WHEREAS, funding is available from Budget Account No. 011.9407.000342. NOW THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,that the Mayor and City Clerk are authorized to execute the attached Change Order, in the amount of$15,424.36, to complete the re-construction of Espanola Way, from Meridian Avenue to Jefferson Avenue. PASSED and ADOPTED this 21st day of November , 1995. ATTEST: r f�TY CL FORM APPROVE AYO c:\rar\res\espanola.pnm LEGAL D PT By 13 s Date s • CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139 COMMISSION MEMORANDUM NO. S33- 1<, TO: Mayor Seymour Gelber and Members of the City Commission DATE: November 21, 1995 FROM: Jose Garcia-Pedrosa I / City Manager I/I SUBJECT: A RESOLUTION A PROVING CHANGE ORDER #1, FINAL, TO INCREASE THE I NTRACT WITH P.N.M. CORPORATION, GENERAL ENGINEERING CONTRACTORS, FROM $174,483.30 TO $189,907.66 FOR THE ADDITIONAL WORK IN CONNECTION WITH THE REPLACEMENT OF AN 8" WATER MAIN FOR RE-CONSTRUCTION OF ESPANOLA WAY FROM MERIDIAN AVENUE TO JEFFERSON AVENUE WITH FUNDING AVAILABLE FROM LOCAL OPTION GAS TAX ACCOUNT NO. 011.9407.000342. ADMINISTRATION RECOMMENDATION: The City Administration recommends approval of the Resolution. FUNDING: Funds are available from Budget Account Number#011.9407.000342. BACKGROUND: On November 2, 1994 the City Commission approved the award of Bid No. 156-93/94 in the amount of$174,483.30 with P.N.M. Corporation, General Engineering Contractors for the Espanola Way Roadway Improvements West of Meridian Avenue. This change order reconciles the Contractor's claims during construction for unforeseen conditions as well as the final measurement of quantities under the base contract and allowances. The Contractor's claim for extra work under this change order is the result of existing underground field conditions and the poor condition of old water lines and sewer laterals in Espanola Way. Replacementrof the water main and sewer laterals were not included in the design or the bid package due to the limited funds that were available at the time for the project. The decision to replace the water main was made after several breaks and leaks that occurred during the improvement work. This was due to the water main being in poor physical condition and located from 12" to 15" below the existing pavement rather than the required 24" minimum cover. The contractor attempted unsuccessfully to work around these unusual conditions. Change order No. 1-final increases the contract amount by $15,424.36 as mentioned in the attached correspondence. The City's Architect has reviewed the Contractor's costs and has determined that they are reasonable, and reflect the Contractor's effort to cooperate with the City in closing of this contract and recommends approval. AGENDA ITEM C 3 i DATE 11 21-95 Commission Memorandum Page 2 November 21, 1995 CONCLUSION: The City administration recommends that the Mayor and City Commission approve change order No. 1, final, increasing the contract with P.N.M Corporation in the amount of$15,424.36 for a new contract total of$ 189,907.66. JGPUP\VOA\DC\rar c:\rar\cm\espanola.pnm ESPANOLA WAY ROADWAY IMPROVEMENTS Claim Number Description Original Amount Negotiated Amount 1 Break to shallow water service-Street flooded. $2,040.47 $2,040.47 2 PNM assists the City to lower existing water services. $4,803.52 $3,900.00 3 Break to shallow water main-Street flooded. $2,074.06 $1,659.00 4 Leaks on existing water main-Street flooded. $1,632.72 . $1,632.72 Assisted City in exposing water main. 5 Break to shallow water main-Street flooded. $2,044.75 $2,044.75 6 Cleanup, demobilization (N/C),secure site so that $4,016.38 ^ $1,850.00 City could replace water main. 7 Demobilize and cleanup after sewer lateral break. $5,081.38 $2,540.00 8 Regrading, after City installed water main of $2,603.03 $2,203.03 subgrade. 9 Prepare unstable subgrade on West side of $2,893.97 . $2,893.97 Meridian Ave. , ,.r._ 10 Additional removals, new base and asphalt $8,747.30 $5,872.05 on West side of Meridian Ave. , 11 Additional removals and replacement of bad $1,634.38 $1,634.38 sidewalk, curb&gutter on West side of Meridian Ave. 12 Ductile iron pipe substitution for aluminum pipe $700.00 $644.00 due to shallow field condtions of utilities. 13 Additional barricades and temp. signs&toilet(N/C) $1,135.75 Subtotal • $39,407.71 . 8,-91-•.37 Less unused funds from original contract "$13,490.01 Change Order No. 1 Total $71,971.43 . ;.$15,424.36 Giller & Giller, Inc. The(i111er ButIding 975 Arthur Godfrey Road Miami Beech,Florid■93140 (305)538-6324 FAX(305)538-5921 Reg.NAA C001364 Mon September 18, 1995 Mr. Vince Akhimie Director Public Works Department City of Miami Beach 1700 Convention Center Dr. Miami Beach, FL 33139 Re; ESPANOLA WAY ROADWAY IMPROVEMENTS Comm. No. 92212 Dear Mr. Akhimie: Enclosed herewith is CHANGE ORDER NO. 1 for the above project. This Change Order reconciles the Contractor's claims during construction as well as the final adjustments due to actual field quantities under the Base Contract and allowances. The original Base Contract of $174,483.00 included a $10,000.00 contingency. The whole contingency and $3,490.01 were not used for Base Contract work. Therefore, $13,490.01 is credited against the change order claims. The claims under this Change Order are the result of existing underground field conditions and the poor condition of the old water and sewer lines in Espanola Way. It was the former Acting Public Works Director's decision not to replace the water and sewer lines under the new roadway due to limited funds available for the Espanola Way Improvement project. Therefore, replacement was not included in the design. Ultimately, the decision to replace the water main was made after several breaks and leaks occurred during the improvement work. This was due to the water main being located just below the pavement rather than with 18"-24" of cover. The Contractor attempted unsuccessfully to work around these unusual conditions. Change Order No. 1 increases the Contract amount by $15,424.36. The costs are reasonable and reflect the Contractor's effort to cooperate in closing this Contract. I recommend approval. 'lY yours, t Ira IP. Giller, A.I.A. IDG:afm ARCHITECTS INTERIOR DESIGNERS CONSTRUCTION MANAGERS P.N.M. _ Corporation lir \tea s Coil) �JJ.i .iLl L_.. , COO Cf�lf aCt©O September 11, 1995 PNM/GGI-169-011 Giller& Giller, Inc. 975 Arthur Godfrey Road Miami Beach, FL. 33140 Attn: Mr. Ira D. Giller, A.I.A. Re: Espanola Way Roadway Improvements Gentlemen: Attached please find our package itemizing the revised ccsts negotiated during our meeting with you and Mr. Cates on Friday September 8, 1995. In addition, we have prepared a revised Pay Requisition #2 reflecting the contract quantities as measured and placed the additional work to be paid at the contract prices as part of Claim # 10. Dave Cates requested that subsequent to your review, your letter recommending final payment be forwarded to him along with this package of information. Please review this at your earliest convenience and let me know if you need any additional information to process final payment and close out this longstanding contract. Sincerely yours; P.N.M. Corporation Russell M. Breiner Construction Manager RMB/ma 3780 Northwest 22nd Avenue Miami, Florida 33142 305 634-3135