95-21837 Reso •
95-21837
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING
$70,886.00 FROM THE GULF BREEZE LOAN FUND NUMBER 367
INTO WORK ORDER 367-2109-069358 AND APPROVING CHANGE
ORDER NUMBER 9 FOR THE BALLET VALET GARAGE.
WHEREAS,the City has continued to move forward with the construction of the Ballet
Valet multi-level parking facility in the Art Deco District(Project); and
WHEREAS,the Project is proceeding on schedule, and is estimated to be completed
within the next three months; and
WHEREAS,based upon expenditure projections for the project, current appropriations
are insufficient to cover costs; and
WHEREAS,the appropriation of funds requested herein will allow the City to pay for
the anticipated costs, which include construction, inspection, and a required change order.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA that the Mayor and City
Commission herein approve the appropriation of$70,886.00 from the Gulf Breeze Loan Number
367 into Work Order 367-2109-069358 and approve change order Number 9 for the Ballet Valet
Garage Project.
PASSED AND ADOPTED this 6th day of December 1995
AYOR
ATTEST:
L,A POUt-CIA-Ok, FORM APPROV
C TY CLERK LE L DEPT.
By
Date .� -'/-%
•
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
COMMISSION MEMORANDUM NO./38a95
TO: Mayor Seymour Gelber and
Members of the City Commission DATE: December 6, 1995
FROM: Jose Garcia-Pedrosa
City Manager
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH,FLORIDA,APPROPRIATING $1,341,225 FROM
THE GULF BREEZE LOAN FUND NUMBER 367 INTO WORK ORDER
367-2109-069358 AND APPROVING CHANGE ORDER NUMBERS 4-1 AND
5, AND CHANGE ORDERS 7 THROUGH 14 WITH MCCARTHY
BROTHERS FOR THE BALLET VALET PARKING GARAGE PROJECT.
RECOMMENDATION: Adopt the Resolution.
BACKGROUND:
In March 1994,the Mayor and Commission authorized the Administration to finalize negotiations
with Ballet Valet to build a 648-space parking garage on 7th Street and Collins Avenue. All
components of the prefabricated structure are already assembled, and work on the interior of the
facility is proceeding on schedule. However, in order to complete construction, the Commission
must approve Change Order Numbers 4-1 and 5, and Change Orders 7 through 14 which are
explained in greater detail on the ensuing pages.
On July 28, 1994,the Commission appropriated $10,000,000 by adopting Resolution Number 94-
21264 to provide funding for the acquisition and construction of a parking garage in the 700 block
of Collins Avenue, better known as the Ballet Valet public/private development project. In the
agenda item, the $10,000,000 was detailed as consisting of two components-- acquisition and
construction. At that time,acquisition costs were estimated to be$3.2 million and construction costs
were estimated to be$6.8 million. Totaling these two components produced a total project budget
at that writing of$10,000,000.
Subsequent to the Commission action of July 28, 1994, two additional appropriations totaling
$474,291 have been presented for approval. They are as follows: Change Order Number 1
\Continued...
AGENDA ITEM 1
261 DATE 12-ter 95
•
MAYOR AND COMMISSION PAGE TWO DECEMBER 6, 1995
(pedestrian elevator) for $280,471 and Change Order Number 3 (fire suppression system) for
$193,820. These agenda items were approved on April 5 and July 12, 1995, respectively. Adding
these change orders totaling$474,291 to the original$10,000,000 appropriation equals $10,474,291.
The Administration now seeks to increase this appropriation by an additional$1,341,225 for a revised
appropriation of$11,815,516.
The justification for the additional appropriation is explained below by a comparison of the amended
project budget to project expenses from inception to date. A breakdown of these expenses by major
category follows:
Amended Expended Expended Total
Category Budget FY 1993/94 FY 1994/95 Expended
Construction $7,274,291 $ 184,287 $4,288,582 $4,472,869
Acquisition 3,200,000 3,044,461 -0- 3,044,461
Debt Service* 425,480 TBD* 425,480
Structural Inspector** -0- 56,055** 56,055
Legal/Appraisal Fees 146,462 48,111 194,573
ADA Compliance -0- 1,600 1,600
Environmental Appvl -0- 70 70
$10,474,291 $3,800,690 $4,394,418 $8,195,108
*Interest during construction has been capitalised and will be deducted from the project budget appropriation as amended.
The final number for FY 1995 is still in process.
**The Structural Inspector was engaged in January, 1995. An agenda item on this matter will be submitted under separate
cover at a future City Commission meeting. It is anticipated that total expenses for this component will be about$90,000.
This was originally shown as Change Order Number 2 and subsequently voided.
As shown in the above table, $10,474,291 has been appropriated and $8,195,108 expended from
inception to date,thus leaving an available balance of$2,279,183 which our projections indicate will
be insufficient.
ANALYSIS:
Having summarized the historical appropriations and expenses from inception to date, we must now
take these actuals and factor in our projections to determine the amount of additional funding that
will be required to complete the project in totality. A breakdown of the anticipated project costs
which will occur during the remainder of FY 1995, not yet closed, and
\Continued...
262
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MAYOR AND COMMISSION PAGE THREE DECEMBER 6, 1995 —
continue during FY 1996,by category which further support an additional appropriation are
shown below:
Anticipated
Category Costs
Construction $2,580,022
Structural Inspector 33,945
Debt Service 881,441
Sales Tax Liability 125,000
TOTAL: $3,620,408
Construction projections provide for the $2,332,223 balance on the original contract as well as an
additional$247,799 to cover Change Order Numbers 4-1 and 5, and Change Orders 7 through 14;
the balance due on the Structural Inspector of$33,945;the projected capitalized interest expenses
totaling $881,441; and the reserve for a sales tax liability estimated at $125,000. Summing these
categories equals the total anticipated costs of$3,620,408.
The anticipated costs which are expected to accrue in Fiscal Years 1995 and 1996 total$3,620,408,
whereas only$2,279,183 is shown as an available balance. It then follows that if our anticipated costs
exceed the available balance,that a shortfall will result. In fact, our projections reveal a shortfall of
approximately$1,341,225, for which the Administration seeks an additional appropriation in a like
amount. Since State Statutes prohibit the overexpenditure of budgets, the Administration must bring
this matter forward at this time to request an additional appropriation in advance to adequately
provide for these anticipated costs.
Interest earnings generated through August 31, 1995 within the Gulf Breeze Loan Fund Number 367
designated for the Ballet Valet Project have been identified as the source to cover the anticipated
project budget shortfall detailed in the preceding paragraphs. On another note, since interest
expenses were capitalized during construction within this fund, it follows that interest earnings which
accumulated to this fund would likewise be available to fund any additional project appropriations.
It is for these reasons that the Administration herewith recommends an additional appropriation of
$1,341,225 be approved by the Commission.
\Continued...
263
MAYOR AND COMMISSION PAGE FOUR DECEMBER 6, 1995 —
The second item for which the Administration seeks approval is for Change Order Numbers 4-1 and
5, and Change Orders 7 through 14 whose increases total$247,799. A listing of each change order,
its purpose and amount follow below:
Change Order Number Purpose Amount
4-1 Lightning Protection $ 14,992
5 Revised Landscape Package $ 40,104
7 Enlargement of Elevator Lobby
(Ground Level) $ 7,505
8 Change Rolling Grills to Electrical $ 1,695
9 Drainage Wells $ 70,886
10 Transformer Room $ 16,015
11 City Specified Light Fixtures $ 7,401
12 Enclosure of North Elevator Lobby $ 37,574
13 ATEC Invoices $ 26,080
14 Dewatering Allowance $ 25.547
TOTAL: $247,799
CONCLUSION:
In order to complete the project as scheduled, the Administration recommends that the Mayor and
Commission appropriate$1,341,225 from the Gulf Breeze Loan Fund Number 367 into Work Order
367-2109-069358 for those purposes set forth and approve Change Order Numbers 4-1 and 5,
and Change Orders 7 through 14 to provide for necessary modifications totaling $247,799. At a
future City Commission meeting, the Administration will present a change order reflecting a credit
to the City. This credit is a result of removing the revenue control equipment allowance from the
contract.
JGP:FD:JB:DJJ
z
264
•
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH,FLORIDA,APPROPRIATING $1,341,225 FROM
THE GULF BREEZE LOAN FUND NUMBER 367 INTO WORK ORDER
367-2109-069358 AND APPROVING CHANGE ORDER NUMBERS 4-1 AND
5 AND CHANGE ORDERS 7 THROUGH 14 FOR THE BALLET VALET
PARKING GARAGE PROJECT.
Whereas, the City has continued to move forward with the construction of the
Ballet Valet multi-level parking facility in the Art Deco District (Project);and
Whereas,the Project is proceeding on schedule, and is estimated to be completed
within the next three months; and
Whereas, based upon expenditure projections for the Project, current
appropriations are insufficient to cover costs; and
Whereas, the appropriation of funds requested herein will allow the City to pay
for the anticipated costs,which include construction, inspection, and a number of required
change orders.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the
Mayor and City Commission approve the appropriation of$1,341,225 from the Gulf
Breeze Loan Number 367 into Work Order 367-2109-069358 and approve Change Orders
4-1 and 5, and Change Orders 7 through 14 for the Ballet Valet Parking Garage Project.
PASSED and ADOPTED this day of December, 1995.
MAYOR
Attested by:
FORM APPROVED
City Clerk LEGAL D PT
By
Date Vg4 /IX
265
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA,APPROPRIATING $1,341,225 FROM
THE GULF BREEZE LOAN FUND NUMBER 367 INTO WORK ORDER
367-2109-069358 AND APPROVING CHANGE ORDER NUMBERS 4-1 AND
5 AND CHANGE ORDERS 7 THROUGH 14 FOR THE BALLET VALET
PARKING GARAGE PROJECT.
Whereas, the City has continued to move forward with the construction of the
Ballet Valet multi-level parking facility in the Art Deco District (Project); and
Whereas,the Project is proceeding on schedule, and is estimated to be completed
within the next three months; and
Whereas, based upon expenditure projections for the Project, current
appropriations are insufficient to cover costs; and
Whereas, the appropriation of funds requested herein will allow the City to pay
for the anticipated costs,which include construction, inspection, and a number of required
change orders.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the
Mayor and City Commission approve the appropriation of$1,341,225 from the Gulf
Breeze Loan Number 367 into Work Order 367-2109-069358 and approve Change Orders
4-1 and 5, and Change Orders 7 through 14 for the Ballet Valet Parking Garage Project.
PASSED and ADOPTED this day of December, 1995.
MAYOR
Attested by:
FORM APPRO'v Ell
City Clerk LEGAL D PT
By
Date I1/�4_/
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA,APPROPRIATING $1,341,225 FROM
THE GULF BREEZE LOAN FUND NUMBER 367 INTO WORK ORDER
367-2109-069358 AND APPROVING CHANGE ORDER NUMBERS 4-1 AND
5 AND CHANGE ORDERS 7 THROUGH 14 FOR THE BALLET VALET
PARKING GARAGE PROJECT.
Whereas, the City has continued to move forward with the construction of the
Ballet Valet multi-level parking facility in the Art Deco District (Project); and
Whereas,the Project is proceeding on schedule, and is estimated to be completed
within the next three months; and
Whereas, based upon expenditure projections for the Project, current
appropriations are insufficient to cover costs; and
Whereas, the appropriation of funds requested herein will allow the City to pay
for the anticipated costs, which include construction, inspection, and a number of required
change orders.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the
Mayor and City Commission approve the appropriation of$1,341,225 from the Gulf
Breeze Loan Number 367 into Work Order 367-2109-069358 and approve Change Orders
4-1 and 5, and Change Orders 7 through 14 for the Ballet Valet Parking Garage Project.
PASSED and ADOPTED this day of December, 1995.
MAYOR
Attested by:
FORM APPROVED
City Clerk LEGAL D PT
By
Date 1/g0_105-