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2025 Miami Beach Pride - Sponsorship Agreement y Docusign Envelope ID:D6048C93-99D3-4DA0-91C4-D7E911B3E43B M I AM I BEACH Contract/Document Routing Form Contract No. Title Sponsorship Agreement—2025 Miami Beach Pride Festival Contractor Requesting Department Miami Beach Pride,Inc Tourism and Culture Department ADS DS • ."`re .r t ACM Name,Si:na':ur•r Date Lissette Garcia Arrogante ` 4/3/� 5 1 2 �ar?i%1MIndez 4/9/ZU15 I 11:4, AM EDT Document Type(Select One) Type 1—Contract,amendment,change order,or task order resulting from a procurement-issued competitive solicitation. Type 2—Other contract,amendment,change order,or task order not resulting from a procurement-issued competitive solicitation. Type 3—Independent Contractor Agreement(ICA) Type 6—Tenant Agreement Type 4—Grant agreements with the City as the recipient Type 7—Inter-governmental agency agreement Type 5—Grant agreements with the City as the grantor x Type 8—Other: Summa &Pu •ose On February 5,2025,the Mayor and City Commission unanimously passed resolution 2025-33465 approving the sponsorship of the 2025 Miami Beach Pride Festival that will take place from April 4,2025 through April 6,2025.This agreement includes a cash sponsorship in an amount not to exceed$250,000 as previously approved by the City Commission in the FY 2024 Resort Tax Operating Budget,and a waiver of special event and city services fees in an estimated amount of$52,995.38. On February 26, 2025, the Mayor and City Commission unanimously passed resolution 2025-33531 approving a one-time increase in the City sponsorship of the 2025 Miami Beach Pride Festival in the amount of$16,914.42 and authorizing the waiver of up to$8,084.58 in rental fees for the use of Pride Park on March 29,2025 in support of Miami Beach Pride's Family Picnic Event,bringing the total cash sponsorship to$266,914.42 Original Term Renewal Periods Total Term(Original+Renewals) One(1)time N/A One(1)time Funding Information Grant Funded: Yes © No State I. Federal • Other: Cost&Funding Source nrt al Year Annual Cost Account 1 $266,914.42 160-0380-000349-25-406-548-00-00-00- Yes x No 1.For contracts longer than five years,contact the Procurement Department.2.Attach any supporting explanation needed. 3.Budget approval indicates approval for the current fiscal year only.Future years are subject to City Commission approval of the annual adopted operating budget. City Commission Approved: x Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date: 2025-33465 C7M 2/3/2025 2025-33531 C7V 2/26/2025 If no,explain why CC approval is not required: Legal Form Approved: Yes No If no,explain below why form approval is not necessary: Compliance Approvals(see attached) Procurement: Grants: e--DocuSiyned by: Budget: 1 a1gg9 ,I $nfpgn rrT hnology: igned cu by: 0 Akan ,94�0'0_4A010 C1409 /V t Risk Management: /2025 I 1 f iliPBY t aweuonST.0.015 Human Resources: Other: Docosign Envelope ID:D6048C93-99D34DAD91C4-07E91183E435 ��c-3-1I 2-0 -�� 53I 2025 MIAMI BEACH PRIDE-SPONSORSHIP AGAREEMENT THIS AGREEMENT is made and entered into this day of_,f202(5 ("Effective Date"), by and between the City of Miami Beach, Florida, a Florida municipal corporation, with offices at 1700 Convention Center Drive, Miami Beach, FL 33139(the"City"), and Miami Beach Gay Pride, Inc. a Florida not for profit corporation, with offices at 1210 Washington Avenue. Suite 255, Miami Beach, FL 33139 ("Event Organizer") (altogether, the "Agreement") WITNESSETH: WHEREAS, the City desires to sponsor the "2025 Miami Beach Pride" (the"Event"), a special event registered with the City under Special Events permit number#SPE0524-1718, incorporated herein by reference and attached hereto, that will take place in Lummus Park from 9'h to 14'n streets and Ocean Drive from 5th to 15"'streets(the "Event Site"), as depicted in Exhibit"A,"on April 4-6, 2025; and WHEREAS, Event Organizer shall produce, promote, and host the Event on Miami Beach; and WHEREAS, on February 3, 2025, the Mayor and City Commission adopted Resolution 2025-33465 which includes (1) approving waivers of special event and city services fees in an estimated amount of$53,425, which includes a special event application fee of $333, special event permit fee in the amount of$663, Lummus Park user fees in the approximate amount of$13,246, Vehicle Beach Access passes in the approximate amount of $4,040, square footage fees in the approximate amount of $24,201, Police Department Administrative fees in the approximate amount of $6,048, Fire Department fees in the approximate amount of $2,584. and sanitation fees in the amount of $616; and (2) cash sponsorship in an amount not to exceed $250,000 for the event's production costs, and WHEREAS, on February 26, 2025, the Mayor and City Commission adopted Resolution 2025-33531 which includes authorization of a one-time increase in the City sponsorship of Miami Beach Pride 2025 by $16,914.42, bringing the total cash sponsorship to $266,914.42; and WHEREAS,the City's sponsorship funding for the Event is to be paid directly to Event Organizer, as more particularly set forth herein, to offset expenses for producing and presenting the Event. NOW, THEREFORE, in consideration of the mutual promises and covenants made herein, the City and Event Organizer agree as follows. 1 The above recitals are true and correct and are incorporated by reference herein. 2. The Term of this Agreement will commence on the Effective Date set forth above and shall expire following the conclusion of the Event and Event Organizer's completion of all of its obligations hereunder. 3. Event Organizer shall be solely responsible for producing and promoting all aspects of the Event, including securing private sponsors and vendors to participate in the Event. The parties hereby agree that at all times the Event shall be known and promoted under the title of the"2025 Miami Beach Pride" Event Organizer is responsible for the conduct and operation of the Event and will provide the appropriate officials to 1 Docusign Envelope ID.06048C93-9903-40A0-91C4-07E911 B3E43B conduct the Event. The City is under no obligation to fund subsequent "Miami Beach Pride" events. 4. The term "Event" as used herein shall have the same meaning as described in the first recital. Further, the City shall not be a party to any independent contracts that the Event Organizer may enter into with other organizations, contractors, or participants of the Event and/or supporting activities, nor shall the City be liable to such third parties Event Organizer shall not represent that it is an agent, official, authorized representative or employee of City. 5. Subject to Event Organizer's compliance with its obligations under this Agreement, the City is responsible for the following: a) the City shall waive special event and city service fees related to the Event, in a total amount not to exceed $53,425. b) the City shall provide Event Organizer with cash sponsorship funding in an amount not to exceed $266,914.42 toward the production costs of the Event. All cash contributions shall be made on a reimbursement basis, following the conclusion of the Event, and following Event Organizer's submission, and the City's acceptance, of the final report referenced in this Agreement. 6 Event Organizer shall be responsible for any and all compensation that may be due to any and all performers, entertainers, vendors, organizations, event sanctioning bodies, vendors, and participants. and City shall have no such responsibility, obligation or liability. City shall not be responsible or liable to competitors for prize money payments. or to any third party for any aspect of the production of the Event. 7. Warranties. Event Organizer warrants and represents that it has all necessary rights, authority, licenses and permits necessary to enter into this Agreement, to grant the rights and licenses herein granted, and to carry out its responsibilities as set forth herein. Event Organizer shall utilize the sponsorship benefits and conduct and operate the Event in accordance with all applicable laws. and without endangering others or violating their rights 8. Sponsorship benefit@. In consideration of the City fee waivers and sponsorship funding described in this Agreement, and the mutual promises made herein, Event Organizer shall provide sponsorship benefits to the City which, at a minimum, shall include the sponsorship benefits set forth in Exhibit "B" to this Agreement, which is incorporated herein by this reference. 9. Public benefit program. Event Organizer shall provide a public benefit program to include the following, wherever permissible and applicable within the Event footprint: events are open to the public and admission is free all two (2) public days. 10.Final report The Event Organizer must provide. within 30 days of the completion of the Event, a Final Report, detailing the following. • third-party verification of Event outcomes including, without limitation, event attendance figures, media impressions generated by the Event; and • number of City of Miami Beach hotel room nights generated by (for 2 Docusign Envelope ID'.D6048C93-99D34DA0-91C4-07E911B3E43B and during) the Event including, but not limited to, booking codes and any other reasonable documentation which may be required by the City to track/document hotel utilization; and • The implementation of the public benefit program, including statistics relating to how many residents, seniors, children and veterans were served; and • Vendor and community feedback. 11.The City shall receive sponsorship recognition on all media or promotional platforms related to the Event, at the same sponsorship level as other sponsors providing financial or other support comparable to the City's sponsorship. Event Organizer will also tag the City on all Event-related postings on digital distribution platforms. also referred to as social media platforms. Event Organizer's Event-related postings shall include high quality content relevant to the Event and its targeted audiences. Digital distribution postings shall be issued in English and Spanish, wherever relevant. 12.Event Organizer will use logo provided by the City on all Event-related advertising. This includes local television partners. social media campaigns, radio efforts, and local newspapers. 13.All promotional materials which include the City's name or logo, including, without limitation, advertising, telecasts, signage and social media publications shall be subject to the City's prior written approval, which approval may be withheld at the City's discretion. Event Organizer shall cease using all logos or other City marks upon the expiration of the Term. Additionally, the City reserves the right to require the removal of its logo/marks from any promotional materials. This paragraph shall survive the expiration of this Agreement. 14. Event Organizer is responsible for the following: A.Event Organizer shall arrange for vendor concessions inside the enclosed area of the Event Site. All sales of soft drinks or other beverages must be in compliance with the City's beverage contract. Event Organizer will collect all proceeds from Event concessions. City shall have no responsibility, obligation or liability relating to vendor concessions. Event Organizer shall be solely responsible for ensuring that all vendors' services are provided in accordance with all applicable laws, including, without limitation, all food service, food handling, and alcoholic beverage and license regulations. 1. Event Organizer hereby agrees and acknowledges that, pursuant to Section 82-7 of the City Code, as may be amended from time to time, Event Organizer shall not sell, use, provide food in, or offer the use of expanded polystyrene food service articles (as defined in City Code Section 82-7) within the Event Site. A violation of this section shall be deemed a default under the terms of this Agreement. Notwithstanding the above, this section shall not apply to expanded polystyrene food service articles used for prepackaged food that have been filled and sealed prior to receipt by Event Organizer. 2. Additionally, Event Organizer agrees and acknowledges that, pursuant to Section 82-8 of the City Code, as may be amended from time to time, 3 Docusign Envelope ID:D6048C93-99D340A0-91C4-07E911B3E43B Event Organizer shall not sell, use, provide food in, or offer the use of single-use plastic beverage straws or single-use plastic stirrers (as defined in City Code Section 82-8)within the Event Site.A violation of this section shall be deemed a default under the terms of this Agreement. Notwithstanding the above, the requirements of Section 82-8 shall not restrict Event Organizer from providing a beverage with, or offering the use of, a single-use plastic beverage straw or single-use plastic stirrer to an individual with a disability or medical condition that impairs the consumption of beverages without a single-use plastic beverage straw or single-use plastic stirrer. 3. Event Organizer agrees to comply with Section 46-92(c)of the City Code, which provides that it is unlawful for any person to carry any expanded polystyrene product, single-use plastic beverage straw, or single-use plastic stirrer onto any beach or park within the City. It is also unlawful for any business to provide single-use plastic beverage straws or single-use plastic stirrers with the service or delivery of any beverage to patrons on any beach within the City. Notwithstanding the above, the provisions in Section 46-92(c) that pertain to single-use plastic beverage straws and single-use plastic stirrers shall not apply to a person or patron with a disability or medical condition that impairs the consumption of beverages without a single-use plastic beverage straw or single-use plastic stirrer. Event Organizer hereby agrees and acknowledges that, pursuant to Section 82 of the City Code,as may be amended from time to time, Event Organizer shall adhere to City prohibition regarding the sale or use of expanded polystyrene food service articles, single use plastic beverage straws, and single-use plastic stirrers. B. Event Organizer shall be responsible for handling all media vendors and organizations and will be solely responsible for handling all issues relating to the media vendors. C. Event Organizer shall retain any and all rights to the Event, including any rights associated with Event-related apparel and/or product sales. D. Event Organizer shall keep the City apprised, on a monthly basis,of its progress with respect to the activation of the Event. City, at its sole discretion, may monitor and conduct an evaluation of Event Organizer's implementation of the Event. Event Organizer agrees to cooperate with City to promptly address any deficiencies or concerns the City may have in connection with the Event. E.Event Organizer hereby grants City a non-exclusive license and right to use the title of the Event or any photographic, video, audio or other footage of the Event, in connection with any City produced publication, including the City produced magazine or any City media outlets, such as MBTV. This section shall survive the termination or expiration of this Agreement. F.Event Organizer shall purchase and obtain all required Event insurance policies for the following coverages: 1. General Liability coverage in the amount of at least$1,000,000.00 per occurrence: 4 Docusign Envelope ID:D6048C93-99D3-4DA0-91C4D7E911B3E438 2 $1,000,000.00 Products/Completed Operations; 3. $1,000,000.00 Personal and Advertising Injury, at $1,000.000.00 per occurrence. 4. liquor liability, in the amount of at least $1,000,000 (if liquor is served or sold) and host liquor liability insurance in the amount of at least $1,000,000.00 or on a separate certificate, the City shall be named as an additional insured; 5. worker's compensation as required by the State of Florida, with the statutory limits and Employer's liability with a limit of no less than $1,000,000.00 per accident for bodily injury or disease; and 6. all insurance policies for the preceding subsection (i) - (iv) shall name the City as an additional insured and certificate holder, as follows. City of Miami Beach, Florida 1700 Convention Center Drive Miami Beach, Florida 33139 G. Event Organizer shall obtain all applicable federal, state and local approvals, permits and licenses relating to the Event and any activities related thereto. Event Organizer shall maintain its good standing in accordance with the laws of the State of Florida and the City of Miami Beach Code of Ordinances("City Code"), and shall comply with any federal, state, county or City Code requirement applicable to Event Organizer or to the Event Organizer's operation its business or other activities in the City of Miami Beach, including, without limitation, obtaining any Certificate of Use or Business Tax Receipt(s) that may be required for any business activity, timely making payment of all taxes, fees or charges that may be due to the City. Event Organizer shall promptly take corrective action to correct any City Code violation or notice of violation issued by any governmental agency with jurisdiction over Event Organizer. Further, Event Organizer agrees to comply with the terms and conditions of any lease, contract, or other grant agreement that Event Organizer may have separately entered into with the City, if any("Other City Contracts"). Any failure by Event Organizer to comply with any provision of the City Code applicable to Event Organizer,or any breach or default by the Event Organizer of any covenant or other term or condition contained in any Other City Contracts (after the passage of any applicable notice and cure provision set forth therein), shall, at the option of the City, be considered an event of Default (as such term is defined more fully below), in which event the City shall be entitled (but in no event required) to apply all rights and remedies available to the City under the terms of this Agreement by reason of an Event Organizer's breach or failure to comply with said obligations. H. Event Organizer shall indemnify and hold harmless the City and its officers, employees, agents, and contractors,from and against any and all actions(whether at law or in equity), claims, liabilities, losses, expenses, or damages, including, without limitation, attorneys' fees and costs of defense, for personal, economic, or bodily injury, wrongful death, or loss of or damage to property, which the City or its officers, employees, agents, and contractors may incur as a result of claims, demands, suits, causes of action or proceedings of any kind or nature arising out of, relating to, or resulting from the performance of this Agreement by Event Organizer or its officers, employees, agents, servants,partners, principals or contractors,or Event Organizer's use of the Event Site, including, without limitation, any claim that any aspect of the Event infringes upon any third-party's existing copyrights, trademarks, trade names, or other intellectual property or proprietary rights. Event Organizer shall pay all claims 5 Docusign Envelope la 06046C93-9903-4DA9-91 C4-D7E911B3E43B and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys'fees which may issue thereon. Event Organizer expressly understands and agrees that any insurance protection required by this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify, hold harmless, and defend the City or its officers, employees, agents, and contractors as herein provided. 15. Events of Default, Termination of Agreement for cause, and Remedies. A. The following shall constitute events of default: i. Any material misrepresentation, written or oral, made by Event Organizer and/or its representatives to City. ii. Failure by Event Organizer to timely perform and/or observe any of the terms and conditions of this Agreement. iii. Insolvency or bankruptcy on the part of Event Organizer. B. The occurrence of any event of default by Event Organizer may, at the sole option of City, operate as an automatic forfeiture of any rights or benefits conferred under this Agreement, and accordingly, City reserves the right to revoke the fee waivers, discontinue the funding provided for herein, or request the return of sponsorship funds. C. In the event that Event Organizer is in default of any of its obligations under this Agreement, Event Organizer shall be liable for all damages, costs and expenses arising out of or related to its default. In the event of a default, City reserves all legal remedies available to it, including but not limited to termination of this Agreement for cause, which termination may be effected upon ten (10)days written notice to Event Organizer. In the event of any such termination, City shall have no further obligation or liability to Event Organizer. 16. Event Organizer shall not assign its rights or obligations under this Agreement without the City's consent. Any purported assignment in violation of this section shall be void and shall constitute an event of default hereunder. 17. Event Organizer shall keep accurate and complete books and records of all receipts and expenditures relating to this Agreement, in accordance with generally accepted accounting principles, and shall retain such books and records for at least four(4)years after completion of the Event. At the request of the City, Event Organizer shall provide the City (and/or its designated representatives) reasonable access to its files, records and personnel during regular business hours for the purpose of making financial audits, evaluations or verifications, program evaluations, or other verifications concerning this Agreement, as the City deems necessary. Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Event Organizer related to this Event. 18. This Agreement shall constitute the entire agreement between the parties,and no warranties, inducements, considerations, promises or other references shall be implied or impressed upon this Agreement that are not expressly addressed herein. 19. This Agreement shall be governed as to performance and interpreted in accordance with the laws of the State of Florida. Any claim or dispute arising out of the terms of this Agreement shall be litigated in Miami-Dade County, Florida. 6 Docusign Envelope ID D6048C93-99D3-40A0-91C4-07E911B3E43B 20. It is expressly understood and agreed that this Agreement is for the duration of this Event only and that Event Organizer has no right or privilege other than that expressly provided herein. 21. Event Organizer agrees that nothing herein contained is intended or should be construed as in any way creating or establishing the relationship of partners or joint venturers between City and Event Organizer. In no event shall Event Organizer represent to any third party that it is acting as an agent, representative or on behalf of City for any purpose or in any manner whatsoever. 22. City's right to suspend activities or remove persons from event site: The City Manager shall have the authority to suspend all or any part of the activities of Event Organizer when, in the City Manager's sole judgment and discretion, such activities may be or are detrimental to the public or to the City, or if the City has reason to believe any law or ordinance is being violated by Event Organizer, its agents or employees. City reserves the right through the City Manager, to suspend or terminate use of the Event Site if visitors become unruly, and to reject any sponsor, presentation, material or item which is or may be, in the sole opinion of the City Manager, hazardous, offensive, immoral or disparaging to the image of the City, or to any person or group of persons.The decision of the City Manager in such regard shall be final,binding and conclusive. 23. Termination for Convenience, a. The Event Organizer may conduct the Event for the Term of this Agreement, unless the City Manager decides to discontinue the Event,at the City Manager's sole and absolute discretion, for any reason or no reason whatsoever, for the convenience of the City. The City Manager shall notify the Event Organizer, in writing, of the Citys termination of this Agreement. b. The Event Organizer may elect, during the Term of this Agreement, to terminate this Agreement and no longer conduct the Event. If the Event Organizer elects to terminate this Agreement, the Event Organizer shall notify the City in writing. If the Event Organizer elects not to conduct the event or elects not to seek an extension of the terms of this Agreement, this Agreement will automatically terminate. 24. GOVERNING LAW AND ATTORNEYS FEES:This Agreement shall be governed by the laws of the State of Florida, with venue lying in Miami-Dade County. In the event of any dispute which arises out of this Agreement, the prevailing party shall be entitled to reasonable attorneys fees and costs, including bankruptcy and/or appeal if any. 25.ASSIGNMENT: No assignment of the rights, interest or obligation under this Agreement shall be made by either party without the written consent of the other. 26.AMENDMENT: No modification amendment or alteration of the terms or conditions contained herein shall be effective unless contained in a written document executed by the parties hereto, with the same formality and of equal dignity herewith. 27. EXTENT OF AGREEMENT: This Agreement represents the entire and integrated Agreement between City and Event Organizer and supersedes all prior negotiations, representations or agreements either written or oral. 28. NOTICE: Whenever any party desires to give notice to any other party, it must be given by written notice sent by registered United States mail,with return receipt requested,addressed to the party Docusign Envelope ID:D6040C93-9903-4DA0-91C4-D7E911B3E43e for whom it is intended at the place designated below and the place so designated shall remain such until they shall have been changed by written notice in compliance with the provisions of this section. For the present, the parties designate the following as the respective places for giving notice: CITY: Lissette Garcia Arrogante Director, Tourism and Culture City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 EVENT ORGANIZER: Miami Beach Gay Pride, Inc. A Florida Not For Profit Corporation 1210 Washington Avenue, Suite 255 Miami Beach, FL 33139 29. CORPORATE STATUS: This Agreement shall automatically terminate if, within thirty (30) days from execution of this Agreement, Event Organizer does not provide City with proper documentation evidencing that Event Organizer is registered to do business in the State of Florida. [THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK( B Docusign Envelope ID'.D6048C93-99D3-4DA0-91 C4-D]E911 B3E43B IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby execute this Agreement on the date written below. ATTEST. CITY OF MIAMI BEACH, FLORIDA . .rR el E. ranado Eric Carpenter 1 City Clerk REGIS BARBOU City Manager APR 2 1 2025 APPROVED AS TO FORM &LANGUAGE Date �+S,Mt.B A: & FOR EXECUTION e Sc`it ED: s , Cly Attorney Dale Ilk , ON .2" FEY Mls4440t Oar F()R EVE'JT ORQANIZER. M''AMI BEACH GAY PRIDE. INC t % By Pnnt Name/Trtle Pnnt Name/Title Docusign Envelope ID D6048C93-99D34DA0-9104-D7E911B3E43B EXHIBIT A DRAFT SITE PLAN 10IdS ''__•• _' L — 6 M• .. ••••. Int . . ——4 ri r et X Pt alNithel + NYV il IS e ...... r .1: 4.^ in. wassenr• wna re". i - :=• 27- zz- t ' --","--77=-"="L4 i ° •-•-* e oti 16136.1.1•E 14 it' — _ M .LAS LINIXIcI 3 il i lUt a 4.- _ I atmecoli.loola 1 5.74 las suaVell I I wan]. cSi - a ; la 1 ile, •1 .?- g a..t a CO 1 CI) 2 I All le i to it .c.". . , _ 1 P., ril .0 n I) 1 k r • '21 .21 f."' -on ii zu I 3- ' c •11 i; i i El ".tz 6 [I _ • — i , , onso,Pe Docusign Envelope ID'.D6048C93-99034DA0-91 C4-D]E91I B3E43B EXHIBIT A DRAFT PARADE ROUTE AriS n H prig!? a _ • • NOT TO SCALE LS At • Harp.. e Rp et .... - x� �. Staging Area, will be on the • d hard packed sand just west of Hjj. the berm.No beach access will be blocked dudlrg this tone. ..... Police&Fire Oeparbrwnt wlll .. # still stage on Ocean dive • Street • 01 50ee,�v n r.e.n� V I ,. ,. Dowsign Envelope ID.D604BC93-99034DA0-91 C4-D7E911 B3E43B EXHIBIT B CITY OF MIAMI BEACH SPONSOR BENEFITS Miami Beach Pride 2025 BENEFITS Entertainment Stage • Rotating Logo on LED screen. • Opportunity for one city official to speak(non-campaigning) during the opening ceremonies on Sunday,April 6,2025 after the parade. Dance Stage • Rotating Logo on LED screen. Marketing • Main Entertainment Stage, Dance Stage, Community Stage, opportunity to provide approved crowd giveaways. • Name recognition/logo on promoted materials including advertisements, printed materials,website, Facebook, X(Twitter)and Instagram. • 1 rotating website banner. • Opportunity to speak(non-campaigning) at the Flag Ceremony. • Opportunity to speak(non-campaigning) at the Pride Lights the Night on Lincoln Rd. • Opportunity to speak(non-campaigning) at the Post Pride Appreciation Events. • Opportunity to speak(non-campaigning) at the VIP Media Meet&Greet Reception. • Opportunity to speak(non-campaigning) at the Opening Ceremonies. • Opportunity to provide pre-approved gift bag items for 800 VIP Bags. • Recognition on all press releases. • 1 dedicated non-sales specific spotlight press release. • 4 dedicated non-sales specific email blasts to our subscribers, individuals, and corporations. • 4 dedicated non-sales specific Facebook, Instagram,and X(Twitter) post/tweets. • City of Miami Beach listed as one of our presenting sponsors on our sponsor page. Parade • 1 preferred placement parade entry. o Mode of transportation for the parade not included. • Formal grandstand recognition:special recognition by our emcee,who will personally market your participation from the grandstand stage when your entry passes by. Festival • Signage/Marketing. o Opportunity to pace up to 15 barricade covers throughout the festival (must be provided no later than the Friday before the festival opens). Docusign Envelope ID:06048C93-99D3-4DA0-91 C4-07E911 B3E43B • Must be provided by the City. • City of Miami Beach logo on our information stations. • 110x10 tented area plus 1 6-foot table and two chairs. o Must be manned both festival dates for the entre festival (noon to 11pm(. o Must notify Miami Beach Pride in writing of intended use, no later than March 14, 2025. VIP Passes&Tickets • B invites to the VIP Media Meet& Greet Reception. o 1 each Mayor,Commissioners, City Manager. O RSVP required. • Non-transferable ticket(this event is invitation only due to limited space). • 32 tickets to the VIP Beach Affair, Friday,April 4, 2025. o 4 each Mayor,Commissioners, City Manager. • 16 tickets to the VIP Lounge on Saturday,April 5, 2025. o 2 each Mayor,Commissioners, City Manager. • 16 tickets to the VIP Lounge on Sunday,April 6, 2026. O 2 each Mayor, Commissioners,City Manager. Docusign Envelope ID:D6048G93-9903-4DAO-91 C4-01E911B3E436 i1 ACORDe CERTIFICATE OF LIABILITY INSURANCE DATE(Mn.momrv) `/ 03262025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require en endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER LONTANAME.CT W.Chad BallardPHONE VantageChoice Insurance Agency iA/Q No Fao. (702)509-5256 _ It, .Nco, (702)509-5256 1000 N.Green Valley Parkway ADDRESS: chad©vantagechoice.com Suite 4413-289 - INSURER(S)AFFORDING COVERAGE NAIL/ Henderson NV 89074 INSURER A. Great Divide Insurance Company 25224 INSURED _. — INSURER B. Miami Beach Gay Pride,Inc. INSURER C 6538 Collins Ave P249 INSURER O. INSURER E' Miami Beach FL 33141 INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IN SR - MDLiSUBR POLICY EFF POLICY EXP TR, TYPE OF INSURANCE MD N POLICY NUMBER IIMWDDIYY'/YJ IMMDryWYI LIMITS X COMMERCIAL GENERAL LIABILITY nD I EACH OCCURRENCE 5 1,00QD00 DAMAGE TO RENTED I CLAIMS-MACE X OCCUR PREMISES. Ea occurrence) $ 3130,000 • '1X Liquor Liability$1 MM/$1MM 1 MED EAR(Any one person) $ Excluded A X CNA7520959-11 03/27/2025 04/08/2025 r -_ PERSONAL SAov INJURY Ia 1,000,000 1GENLAGGREGATE LIMIT APPLIES PER 1 'GENERAL AGGREGATE -$ 2,000,000 X POLICY PRO. 1 LOC ' PRODUCTS.COMP/OP AGG $ 2,000.000 a OTHER • $ AUTOMOBILE LIABILITY 'COMBINEDD)INGLE LIMIT $ 1,000,000 ANY AUTO 1 BODILY INJURY(Per Pmaon) $ A AUTOS 'SCHEDULED AUTOS CNA/520959-12 1I03272025 04/08/2025 BOma'nounY(ParaaldeM( $ �XIIRED LY I NON-O H RED AUTOS ONLY 1 (Per ac PROPERTY DAMAGE y AVTOS ONLr X'ADTO$oNLv 1 (Perstidem) Deductible $ None X UMBRELLA LIAB OCCUR 1 . I EACH OCCURRENCE $ 1,000,000 A EXCESS, LIAB L CLAIMSMADEII CUA1520960-12 031272025 04/08/2025 AGGREGATE 5 1,000,000.DED I RETENTIONS Self Insured Retention $ None WORKERS COMPENSATION AND EMPLOYERS'LIABILITY YIX STATUTEH ER _. ANY PROPRIETOR/PARTNER/EXECUTIVE ^ E.L EACH ACCIDENT $ OFFICERMEMBER EXCLUDED? NIA (mandatory In NH) EL DISEASE-EA EMPLOYEE$ If yes. OF OPERATIONSE.L DISEASE-POLICY LIMIT describe I$ DESCRIPTION OF below Inland Marine-Rented Equipment A CNA7520959-12 03/272025 04/08/2025 Owned,Leased.Rent $474,800 I I Deductible $2,500 OPERATIONSDESCRIPTION OF Si ARON VEHICLES IACORD mt A Remoras Schedule...my es stunned re a=eed II mn .pace a rewired) The Certificate Holder is added as Additional Insured with respects to our Insured's operations only. This insurance is primary and non-contributory as required by written contract. This coverage is with respect to Miami Beach Pride Festival event to be held 04/05/2025-04/06/2025 at Lummus Park Miami Beach FL and with respect to The City Hall Flag Raising Ceremony On 03/27/2025. Waiver of Subrogation Applies(only as required by written contract). CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF. NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Miami Beach 1100 Convention Center Drive AUTHORIZED REPRESENTATIVE Miami Beach FL 33139 >.0.<0 "� '�—L 01988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Docusign Envelope ID:D6048C93-99D3-4DA0-91C4-D7E91183E438 RESOLUTION NO. 2025-33531 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, (1) AUTHORIZING A ONE-TIME INCREASE IN CITY SPONSORSHIP OF MIAMI BEACH PRIDE 2025 BY $16,914.42 AND (2) AUTHORIZING A WAIVER OF UP TO $8,084.58 IN RENTAL FEES FOR THE USE OF PRIDE PARK ON MARCH 29, 2025, IN SUPPORT OF MIAMI BEACH PRIDE'S FAMILY PICNIC EVENT. WHEREAS, Miami Beach Pride brings people together to recognize and celebrate members of the lesbian, gay bisexual, and transgender("LGBTQ') community, as well as their friends, allies, and supporters in celebration of the LGBTQ community, and WHEREAS, Miami Beach Pride celebrates Miami-Dade County s LGBTQ community and draws huge crowds with increased revenue to the City and its businesses; and WHEREAS, Miami Beach Pride 2025 will celebrate its 17-year anniversary with expanded programming that includes an LGBTQ Family Picnic, scheduled to take place at Pride Park on March 29, 2025; and WHEREAS, the Picnic will feature multiple bounce houses, outdoor games, fun activities, face-painting and craft activities for all the family to enjoy, as well puppy adoptions by The Humane Society of Miami, and WHEREAS, the cost of renting Pride Park for the LGBTQ Family Picnic should not exceed $8,084.58, and Miami Beach Pride requested for the City to waive the rental fees.; and WHEREAS, Miami Beach Pride has also informed the City that its Pride Festival and Parade, which will take place on April 4-5, 2025, is operating with a $100,000 deficit this year due to inflation, increased other costs, and unexpected challenges with sponsorships for this year's Event: and WHEREAS, the Mayor and City Commission wish to take the following steps: (1) authorize a one-time increase in City sponsorship of Miami Beach Pride 2025 in the amount of $16,914.42, and (2) authorize the waiver of up to $8,084.58 in rental fees for the use of Pride Park on March 29, 2025, In support of Miami Beach Pride's Family Picnic Event. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby(1) authorize a one-time increase in City sponsorship of Miami Beach Pride 2025 by $16,914.42 and (2) authorize the additional waiver of up to $8,084.58 in rental fees for the use of Pride Park on March 29, 2025, in support of Miami Beach Pride's Family Picnic event. PASSED AND ADOPTED this day of F 6nc4 ry , 2025. ATTEST: _/]c MAP Q 3 2025- Leven Meiner, Mayor Rafael E. Granado, City Clerk APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION (Sponsored by Commissioner Alex J. Fernandez) 1 2/ Z) [,,,_Gy ttorney,Y Date Docusign Envelope ID:06048C93-99D3-4DA0-91 C4-D7E91I B3E43B Resolutions -C7 V MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM. City Attorney Ricardo J. Dopico DATE. February 26, 2025 TITLE. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH. AUTHORIZING THE WAIVER OF UP TO $8,084.58 IN RENTAL FEES FOR THE USE OF PRIDE PARK ON MARCH 29, 2025, IN SUPPORT OF MIAMI BEACH PRIDES FAMILY PICNIC EVENT. RECOMMENDATION BACKGROUND/HISTORY ANALYSIS The attached Resolution was prepared at the request of the sponsor, Commissioner Alex Fernandez. FISCAL IMPACT STATEMENT The fiscal impact of this measure shall not exceed $8.084.58. Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY) If applicable, the Business Impact Estimate (BIE)was published on: See BIE at: httpsa/www.miamibeachfl.govicity-hall/city-clerk/meetinq-notices/ FINANCIAL INFORMATION CONCLUSION Applicable Area Citywide Is this a "Residents Right to Know" item Is this item related to a G.O. Bond pursuant to City Code Section 2-17? Project? Page 558 of 1310 Docusign Envelope ID:D6048C93-9903-40A0-91C4-D7E91183E43B No No Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2.481 includes a principal engaged in lobbying? Yes If so, specify the name of lobbyist(s) and principal(s1Y. Juan F. Sanchez Department City Attorney Sponsor(sl Commissioner Alex Fernandez Co-sponsor(s1 Condensed Title Waive Permit Fees, Miami Beach Pride Family Picnic. (Fernandez) CA Previous Action(For City Clerk Use Onlyi Page 559 of 1310 Docusign Envelope ID D6048C93-99D3-4DA0-91 C4-WE911B3E43B RESOLUTION NO. 2025-33465 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING THE SPECIAL EVENT SPONSORSHIP OF THE 2025 MIAMI BEACH PRIDE FESTIVAL, TAKING PLACE FROM APRIL 4, 2025 THROUGH APRIL 6, 2025,WHICH INCLUDES (1) A MAXIMUM CASH SPONSORSHIP CONTRIBUTION OF $250,000, AS PREVIOUSLY APPROVED BY THE CITY COMMISSION IN THE FY 2025 OPERATING BUDGET, AND (2) WAIVER OF SPECIAL EVENT AND CITY SERVICES FEES,IN AN ESTIMATED AMOUNT OF$53,425;AND FURTHER, AUTHORIZING THE CITY MANAGER TO EXECUTE A SPONSORSHIP AGREEMENT WITH THE EVENT ORGANIZER, MIAMI BEACH PRIDE, INC. WHEREAS, Miami Beach Gay Pride brings people together to recognize and celebrate members of the lesbian, gay, bisexual, and transgender("LGBTQ") community, as well as their friends, allies, and supporters in celebration of the LGBTQ community; and WHEREAS, Miami Beach Gay Pride celebrates Miami-Dade County's LGBTQ communitywith week-long festivities along Ocean Drive and draws big crowds- in 2024,the Miami Beach Pride Festival drew over 185,000 attendees; and WHEREAS,since 2009,the Miami Beach Gay Pride has taken place in the Lummus Park spoil area,between 11 th and 14th Streets with the Parade on Ocean Drive from 59'to 15'"Streets on the last day of the Festival; and WHEREAS,on September 25, 2024,the Mayor and City Commission adopted the FY 2025 budget that included the requested funding for the 2025 Event in the Resort Tax Fund; and WHEREAS,the 2025 Miami Beach Gay Pride event is presented by Miami Beach Gay Pride Inc. in partnership with the City of Miami Beach and is scheduled to take place primarily in Lummus Park from 9th to 14"'streets and Ocean Drive from 5th to 15111 streets on April 4-6, 2025; and WHEREAS, on January 31, 2024, the City Commission adopted resolution 2024-32885 authorizing a cash sponsorship in the amount not to exceed $250,000 and a waiver of special event and City Service fees for the 2024 event; and WHEREAS, for the upcoming 2025 Miami Beach Gay Pride event, the Mayor and City Commission wish to authorize a cash sponsorship in an amount not to exceed $250,000, as previously approved by the City Commission in the FY 2025 Operating Budget. WHEREAS,for the 2025 event, a waiver of special event and City services fees would be approximately $53,425, which includes a special event application fee of $333, special event permit fee in the amount of$663, Lummus Park user fees in the approximate amount of$13,246, Vehicle Beach Access passes in the approximate amount of$4,040, square footage fees in the approximate amount of $24,201, Police Department Administrative fees in the approximate amount of$6,048, Fire Department Administrative fees in the approximate amount of$2,584, and sanitation fees in the amount of$616. Docusign Envelope ID:D6048C93-99D34DA0-91C4-D7E91183E43B NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve sponsorship of the 2025 Miami Beach Pride Festival, which will take place from April 4, 2025 through April 6, 2025, which includes cash sponsorship in an amount not to exceed $250,000, as previously approved by the City Commission in the FY 2025 Operating Budget, and waiver of special event and City services fees, in an estimated amount of$52,425; and further, authorize the City Manager to execute a sponsorship agreement with the event organizer, Miami Beach Pride, Inc. PASSED and ADOPTED this 3 day of 'brtwrr , 2025. ATTEST: _ /IJ 5 20 FEB (even Meiner J 0 25 Mayor / APPROVED AS TO Rafael E.Granado FORM &LANGUAGE City Clerk & F TION I)2q)Zien City Attorney gir Date Sponsored by Commissioner Alex J.Fernandez Co-Sponsored by Commissioner Laura Dominguez Cosponsored by Commissioner Tanya K Bhatl Docusign Envelope ID:D6048C93-9903-4DA0-91C4-D7E911 B3E43B Resolutions -C7 M MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Eric Carpenter, City Manager DATE: February 3, 2025 TITLE A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING THE SPECIAL EVENT SPONSORSHIP OF THE 2025 MIAMI BEACH PRIDE FESTIVAL, TAKING PLACE FROM APRIL 4, 2025 THROUGH APRIL 6, 2025, WHICH INCLUDES (1) A MAXIMUM CASH SPONSORSHIP CONTRIBUTION OF$250,000,AS PREVIOUSLY APPROVED BY THE CITY COMMISSION IN THE FY 2025 OPERATING BUDGET, AND (2) WAIVER OF SPECIAL EVENT AND CITY SERVICES FEES, IN AN ESTIMATED AMOUNT OF $53,425; AND FURTHER,AUTHORIZING THE CITY MANAGER TO EXECUTE A SPONSORSHIP AGREEMENT WITH THE EVENT ORGANIZER, MIAMI BEACH PRIDE, INC. RECOMMENDATION The Administration recommends that the Mayor and City Commission adopt the Resolution, approving (1) the special event sponsorship in an amount not to exceed $250,000 and (2) the waiver of special event and city services fees in an estimated amount of$53,425, for the 2025 Miami Beach Pride Festival. BACKGROUND/HISTORY The Miami Beach Pride Festival 8 Parade (Miami Beach Pride) brings people together to recognize and celebrate members of the lesbian, gay, bisexual, and transgender ("LGTBO") community,as well as their friends,allies, and supporters in celebration of the LGTBQ community. Miami Beach Pride celebrates Miami-Dade County's LGTBQ community with week-long festivities along Ocean Drive and draws large crowds. In 2024, Miami Beach Pride drew over 185,000 attendees. Since 2009, Miami Beach Pride has taken place in the Lummus Park spoil area, between 11th and 14th Streets with the Parade on Ocean Drive from 5'"to 15th Streets on the last day of the Festival. On September 25, 2024, the Mayor and City Commission adopted the FY 2025 budget that included the requested funding for the 2025 event in the Resort Tax Fund. ANALYSIS The 2025 Miami Beach Pride event is presented by Miami Beach Gay Pride Inc. in partnership with the City of Miami Beach. The Event is scheduled to take place primarily in Lummus Park from 9'h to 14"streets and the Parade on Ocean Drive from 5` to 15"streets on April 4-6, 2025. On January 31, 2024, the City Commission adopted Resolution No. 2024-32885 authorizing a cash sponsorship in an amount not to exceed $250,000 and a waiver of special event and City Service fees for the 2024 event. Page 759 of 1859 Docusign Envelope ID:D6048C93-9903-4DA0-91C4-D7E911a3E43e For the upcoming 2025 Miami Beach Gay Pride event, the Mayor and City Commission wish to authorize a reimbursable special event sponsorship in an amount not to exceed $250,000, as previously approved by the City Commission in the FY 2025 Operating Budget. For the 2025 event, a waiver of special event and City services fees would be approximately $53,425, which includes a special event application fee of$333, special event permit fee in the amount of$663, Lummus Park user fees in the approximate amount of$13,246, Vehicle Beach Access passes in the approximate amount of$4,040, square footage fees in the approximate amount of$24,201, Police Department Administrative fees in the approximate amount of 96,048, Fire Department Administrative fees in the approximate amount of$2,548, and sanitation fees in the amount of$616. Special Event Sponsorship Benefits: Entertainment Stage • Rotating Logo on LED screen. • Opportunity for one city official to speak (non-campaigning)during the opening ceremonies on Sunday, April 6, 2025, after the Parade. Dance Stage • Rotating Logo on LED screen. Marketing • Main Entertainment Stage, Dance Stage, Community Stage, opportunity to provide approved crowd giveaways. • Name recognition / logo on promoted materials including advertisements, printed materials, website, Facebook, X(Twitter)and Instagram. • 1 rotating website banner. • Opportunity to speak(non-campaigning)at the Flag Ceremony. • Opportunity to speak(non-campaigning) at the Pride Lights the Night on Lincoln Rd. • Opportunity to speak (non-campaigning)at the Post Pride Appreciation Events. • Opportunity to speak (non-campaigning)at the VIP Media Meet 8 Greet Reception. • Opportunity to speak (non-campaigning)at the Opening Ceremonies. • Opportunity to provide pre-approved gift bag items for 800 VIP Bags. • Recognition on all press releases. • 1 dedicated non-sales specific spotlight press release. •4 dedicated non-sales specific email blasts to our subscribers, individuals, and corporations. •4 dedicated non-sales specific Facebook, Instagram, and X (Twitter) post/tweets. • City of Miami Beach listed as a presenting sponsor on our sponsor page. Parade Participation(New Sponsorship Benefit) • 1 preferred placement parade entry. o Mode of transportation for the parade not included. • Formal grandstand recognition:special recognition by the emcee, who will personally market the City's participation from the grandstand stage when the entry passes by. Festival • Signage/Marketing. o Opportunity to place up to 15 barricade covers throughout the festival (must be provided no later than the Friday before the festival opens). Must be provided by the City. • City of Miami Beach logo on our information stations. • 1 10x10 tented area plus 1 6-foot table and two chairs. Page 760 of 1859 Docusign Envelope ID:D8048C93-99D3-4DA0-91C4-D7E91183E433 • Must be manned both festival dates for the entre festival (noon to 11pm). • Must notify Miami Beach Pride in writing of intended use, no later than March 14, 2025. VIP Passes&Tickets • 8 invites to the VIP Media Meet 8 Greet Reception. • 1 each Mayor, Commissioners, City Manager. • RSVP required. • Non-transferable ticket(this event is invitation only due to limited space). • 32 tickets to the VIP Beach Affair, Friday, April 4, 2025. • 4 each Mayor, Commissioners, City Manager. • 16 tickets to the VIP Lounge on Saturday,April 5, 2025. • 2 each Mayor, Commissioners, City Manager. • 16 tickets to the VIP Lounge on Sunday, April 6, 2026. • 2 each Mayor, Commissioners, City Manager. For the first time in the partnership between the City and Miami Beach Pride,as part of the special event sponsorship, the Administration will be participating in the Parade, providing an opportunity for city staff to participate in the event. The mode of transportation/float for the Parade is not included. FISCAL IMPACT STATEMENT The special event sponsorship for the 2025 Miami Beach Pride Festival in the amount not to exceed $250,000, as previously approved by the City Commission in the FY 2025 Operating Budget. Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY) If applicable, the Business Impact Estimate(BIE)was published on: See BIE at: https://www.miamibeachfI.gov/citv-hall/citvclerklmeetinq-notices/ FINANCIAL INFORMATION $250,000.00 for 2025 Miami Beach Gay Pride is funded from the Resort Tax Fund. CONCLUSION The Administration recommends adopting the resolution to authorize the City Manager and City Clerk to execute a sponsorship agreement with Miami Beach Gay Pride, Inc., in an amount not to exceed$250,000 as a reimbursable cash sponsorship in addition to the special event fee waivers and City Services for the 2025 Event. Applicable Area South Beach Is this a "Residents Right to Know" item Is this item related to a G.O. Bond pursuant to City Code Section 2-17? Project? No No Page 761 of 1859 Docusign Envelope ID:D6048C93-99D3-4DA0-91 C4-D7E911B3E43B Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec.2d81 includes a principal engaged in lobbying? No If so, specify the name of lobbyist(s)and principal(s): Department Tourism and Culture Sponsods) Commissioner Alex Fernandez Co-sponsor(s) Condensed Title Execute Sponsorship with Miami Beach Pride. Inc., 2025 Miami Beach Pride Festival. (Fernandez)TC Previous Action (For City Clerk Use Only). Page 762 of 1859 Docusign Envelope ID'.D6048C93-99034DA0-9104-D7E91183E43B RESOLUTION NO. 2024-32885 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,APPROVING SPONSORSHIP OF THE 2024 MIAMI BEACH PRIDE FESTIVAL,WHICH WILL TAKE PLACE FROM APRIL 12,2024 THROUGH APRIL 14, 2024, WHICH INCLUDES CASH SPONSORSHIP IN AN AMOUNT NOT TO EXCEED $250,000, AS PREVIOUSLY APPROVED BY THE CITY COMMISSION IN THE FY 2024 OPERATING BUDGET,AND WAIVER OF SPECIAL EVENT AND CITY SERVICES FEES, IN AN ESTIMATED AMOUNT OF $52,995.38; AND FURTHER, AUTHORIZING THE CITY MANAGER TO EXECUTE A SPONSORSHIP AGREEMENT WITH THE EVENT ORGANIZER, MIAMI BEACH PRIDE, INC. WHEREAS, Miami Beach Gay Pride brings people together to recognize and celebrate members of the lesbian,gay, bisexual, and transgender("LGTBQ")community, as well as their friends, allies, and supporters in celebration of the LGTBQ community;and WHEREAS, Miami Beach Gay Pride celebrates Miami-Dade County's LGTBQ community with week-long festivities along Ocean Drive is well attended; and WHEREAS, since 2009, the Miami Beach Gay Pride has taken place in Lummus Park, between 11th and 14th Streets during the month of April; and WHEREAS, on September 27,.2023, the Mayor and City Commission adopted the FY 2024 budget that included the requested funding for the 2024 Event in the Resort Tax Fund. WHEREAS, the 2024.Miami Beach Gay Pride event is presented by Miami Beach Gay Pride Inc. in partnership with the City of Miami Beach. The event is scheduled to take place primarily in Lummus Park from 9h to 14th streets and Ocean Drive from 5h to 15F'streets on April 12-14, 2024. WHEREAS, on March 27, 2023, the City Commission adopted resolution 2023-32537 authorizing a cash sponsorship in the amount not to exceed $188,000 and a waiver of special event and City Service fees for the 2023 event. WHEREAS, for the upcoming 2024 Miami Beach Gay Pride event, the Mayor and City Commission wish to authorize a cash sponsorship in an amount not to exceed $250,000, as previously approved by the City Commission in the FY 2024 Operating Budget. WHEREAS, for the 2024 event, a waiver of special event and City services fees would be approximately $52,995.38, which includes a special event application fee of$315, special event permit fee in the amount of$627, Lummus Park user fees In the approximate amount of $12,034.38, Vehicle Beach Access passes in the approximate amount of $3,820, square footage fees in the approximate amount of$23,595.00, Police Department Administrative fees in the approximate amount of $5,988, Fire Department fees in the approximate amount of $8,000,.and sanitation fees in the amount of$616. -NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Page 763 of 1859 Docusign Envelope ID'.D6048C93-9903-4DA0-91 C4-D7E911 B3E43B Commission hereby approve sponsorship of the 2024 Miami Beach Pride Festival, which will take place from April 12, 2024 through April 14, 2024, which includes cash sponsorship in an amount not to exceed $250,000, as previously approved by the City Commission in the FY 2024 Operating Budget, and waiver of special event and City services fees, in an estimated amount of $52,995.38; and further, authorize the, City Manager to execute a sponsorship agreement with the event organizer; Miami Beach Pride, Inc. PASSED and ADOPTED this PI day of 7NH"or% 2024. ATTEST: • I4FEB 0 6 2024 einer, ayor Rafael E. Granado, City Clerk ? IIICORR ORAIEO Sponsored by CommIssianerAex J. Fernandez e�. 1 • • APPROVED AS TO FORM& LANGUAGE & FOR EXECUTION sse an_ AIseValte fr city Attonie �( 2 �" Page 764 of 1859 Docusign Envelope ID D6048C93-99133-4DA0-91 C4-DIE911 B3E438 Resolutions-C7 Q MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Aline T. Hudak,City Manager DATE: January 31,2024 • SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING SPONSORSHIP OF THE 2024 MIAMI BEACH PRIDE FESTIVAL, WHICH WILL TAKE PLACE FROM APRIL 12, 2024 THROUGH APRIL 14, 2024, WHICH INCLUDES CASH SPONSORSHIP IN AN AMOUNT NOT TO EXCEED $250,000, AS PREVIOUSLY APPROVED BY THE CITY COMMISSION IN THE FY 2024 OPERATING BUDGET, AND WAIVER OF SPECIAL EVENT AND CITY • SERVICES FEES, IN AN ESTIMATED AMOUNT OF $52,995.38; AND- FURTHER, AUTHORIZING THE CITY MANAGER TO EXECUTE A SPONSORSHIP AGREEMENT WITH THE EVENT ORGANIZER, MIAMI BEACH PRIDE, INC. RECOMMENDATION Adopt the Resolution. BACKGROUNDIHISTORY Miami Beach Pride brings people together to recognize and celebrate members of the lesbian, gay, bisexual, and transgender CLGTBQ1 comrntmity, as well as their friends, allies, and supporters in celebration of the LGTBQ community. • Miami Beach Pride celebrates Miami-Dade Countys LGTBO community with week-long festivities, along Ocean Drive, including the Miami Beach Pride Festival,which drew more Man 170,000 attendees in 2019. Since 2009, the Miami Beach Pride Festival has taken place in Lummus Park, between 11th and 14th Streets during the month of Apt ANALYSIS The 2024 Miami Beach Pride Festival is presented by Miami Beach Gay Pride Inc. in partnership with the City of Miami Beach. The event is scheduled to take place primanly in Lummus Park from 9th to 14th streets and Ocean Drive from 5th to 15th streets on April 12-14, 2024. Page 923 of 2002 Page 765 of 1859 Dowsign Envelope 10:06046C93-99D3-40A0-91C4-D7E911 B3E43B On March 27, 2023, the City Commission adopted resolution 2023-32537 aut ormng a cash sponsorship in the amount not to exceed $188,000 and a waiver of special event and City Service fees for the 2023 event. On September 28, 2023, the Mayor and City Commission adopted resolution 2023-32785 adopting the FY 2024 budget that included an Increase in cash sponsorship funding for the 2024 Event from$188,000 to$250,000. For the 2024 event, a waiver of special event and City services fees would be approximately $52,995.38, which includes a special event application fee of$315, special event permit fee in the amount of$627, Lummus Park user fees in the approximate amount of$12,034.38, Vehicle Beach Access passes in the approximate amount of $3,820, square footage fees in the approximate amount of$23,595.00, Police Department Administrative fees in the approximate amount of$5,988, Fire Department fees in the approximate amount of$6,000, and sanitation fees in the amount of$616. SUPPORTING SURVEY DATA In the 2022 City of Miami Beach Resident Survey, 86% of residents agreed that free or City sponsored art and cultural activities contribute to their quality of life in Miami Beach and 86%of residents agreed that Miami Beach Cultural Activities (such as art shows, film festivals, musicals,and live performances)contribute to the quality of life in Miami Beach. FINANCIAL INFORMATION $250,000.00 for the 2024 Miami Beach Pride Festival is funded from the Resort Tax Fund. Amount(s)IAccount(s): $250,000-160-0380-000349-25-406-54800-00-00- CONCLUSION The Administration recommends adopting the resolution to authorize the City Manager and City Clerk to execute a sponsorship agreement with Miami Beach Gay Pride, Inc.,in the amount not to exceed $250,000 in a reimbursable cash sponsorship in addition to the aforementioned special event fee waivers and City Services for the Miami Beach Pride Festival 2024 Event SfillaltaSSLAtell South Beach to 1Ms a'Residents Rloht Does this item utilize G 0 to Know"item.pursuant to Bond Funds? City Code Section 2-14? Yes No Strategic Connection Prosperity - Market and promote Miami Beach as a world class arts, culture, and quality entertainment destination. 1 egislative Tracking Tourism and Culture Page 924 of 2002 Page 766 of 1859