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Resolution 2025-33596 RESOLUTION NO. 202533596 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICE AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND ADVENTURE ENVIRONMENTAL, INC. FOR AN INCREASED LEVEL OF SERVICE AS APPROVED IN THE FY 2025 BUDGET; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE THE AMENDMENT. WHEREAS, maintaining clean waterways has always been a priority for the City of Miami Beach; and WHEREAS, Biscayne Bay is an aquatic preserve and its associated watenvays provide habitat for a variety of marine life, and litter in the watenvays harms that wildlife, creates unpleasant conditions for recreation, and is an aesthetic concern for residents and visitors; and WHEREAS, keeping our waterways free from debris also aids in lowering the amount of nutrients like nitrogen and phosphorus entering the waterways and Biscayne Bay. This is important because increased nutrients are one of the main pollutants that are degrading the water quality and health of Biscayne Bay; and WHEREAS, on February 21, 2024, the Mayor and City Commission authorized the issuance of Request for Proposals (RFP) 2024-060-DF for waterway cleanup and debris removal; and WHEREAS, on March 27, 2024, the City received proposals from the following five (5) firms: Adventure Environmental, Inc., Aquatic Control Group, Inc., DRC Emergency Services, LLC, Kearns Construction Company, and Neat Sand, Inc.; and WHEREAS, on March 18, 2024, the City Manager appointed the Evaluation Committee via LTC # 096-2024. The Committee comprised Dave Doebler, Chair, Marine and Waterfront Protection Authoriry; Lindsey Precht, Assistant Director, Environmental & Sustainability Department; and George Ruiz, Sanitation Assistant Director, Public Works Department; and WHEREAS, the Evaluation Committee convened on April 4, 2024, to consider the proposals received; and WHEREAS, the evaluation process resulted in the proposers being ranked by the Evaluation Committee in the following order: 1st - Adventure Environmental, Inc. 2nd -Aquatic Control Group Inc. 3rd - Neat Sand, Inc. 4th - Kearns Construction Company Sth - DRC Emergency Services LLC WHEREAS, after reviewing all of the submissions and the Evaluation Committee process, the City Manager concurred with the Evaluation Committee and found Adventure Environmental, Inc., the top-ranked firm, to be the best qualified firm to provide the services; and WHEREAS, on May 15, 2024, the Mayor and City Commission accepted the recommendation of the City Manager to enter into negotiations with Adventure Environmental, Inc. as the top-ranked proposer and further authorize the City Manager and City Clerk to execute an agreement upon conclusion of successful negotiations by the Administration; WHEREAS, on August 5, 2024, the City and Adventure Environmental, Inc. finalized negotiations and entered into an agreement; WHEREAS, the contractor currently works three (3) days per week removing litter from the waterways, including major hotspots for trash/litter accumulation; and WHEREAS, the litter is removed by hand by a barge operator so as to not entrap or harm living organisms; and WHEREAS, the City Commission desires a higher level of service, to expand watenvay cleanup from three(3)to five(5)days perweek and to include organic material such as coconuts, floating seaweed, and grass clippings; and WHEREAS, on February 3, 2025, the advanced level of service was negotiated to increase the cost from approximately $192,000 to $504,000 annually for routine maintenance; and WHEREAS, the amount allocated in the Public Works Sanitation Division budget for FY 2025 is $520,000 for the waterway cleanup and maintenance; and WHEREAS, previously during the May 24, 2024 Finance and Economic Resilience Committee meeting, item eleven (11) was discussed and the Committee unanimously moved the item ro be heard at City Commission with a favorable recommendation of increasing funding for watervvay clean-up to $520,000 for the FY 2025 budget process and directed staff to review a potential increase in the Environmental &Sustainability franchise fee rate forthe future Waste Hauler agreement to help cover the additional cost; and WHEREAS, at the June 26, 2024 City Commission meeting, item C7 K accepted the recommendation of the Finance and Economic Resilience Committee to increase funding forwaterway clean-up to a total amount of$520,000 in the FY 2025 budget and direct the administration to review a potential increase in the Environmental & Sustainability franchise fee rate for the future Waste Hauler agreement to help cover the additional cost. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve Amendment No. 1 to the Professional Service Agreement belween the City of Miami Beach and Adventure Environmental, Inc. for an increased level of service as approved in the FY 2025 budget; and further authorize the City Manager and City Clerk to execute the Amendment. PASSED AND ADOPTED this �3 day of AQYi�I , 2025. ATTEST: ��/'x��_ � I� � APR 2 9 2025 Steven Meiner, Mayor Rafael . Granado, City Clerk APPROVED AS TO �1a.e.E'y�c, FORM & LANGUAGE :F�' ��Y''+,& FO XECUTION � JIX(OAP �RA1E0.! , J�r�� ;?' '^ S Sponsored by Commissioner David Suarez +4��H Z�';9=�ity ttorney oate Resolutions -C7 G MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Eric Carpenter, City Manager DATE: April 23, 2025 TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CIN OF MIAMI BEACH, FLORIDA APPROVING AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICE AGREEMENT BETWEEN THE CITV OF MIAMI BEACH AND ADVENTURE ENVIRONMENTAL, INC. FOR AN INCREASED LEVEL OF SERVICE AS APPROVED IN THE FY 2025 BUDGET; AND FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE AMENDMENT. RECOMMENDATION The Ci�y Administration ("Administration") rewmmends that the Mayor and City Commission ("City Commission") approve the Resolution. BACKGROUND/HISTORY At the February 21, 2024 City Commission meeting, item R2 A to issue Request for Proposals (RFP) 2024-O60-DF for Waterway Cleanup and Debns Removal was discussed and approved. However, dunng Ihe tliscussion, a request for an enhancement of the butlgel to increase the level ot service for watenvay cleanup and maintenance was referted by the Mayor and City Commission to be hea�d at ihe Pinance and Economic Resilience Committee. At Ihe May 15, 2024 City Commission meeting, item C2 D was approved, authorizing Ihe Administration to enter into negotiations with AEI as the top-ranked proposer in response to Request for Proposals (RFP)2024-O60-DF (based on prior funding allocations). At Ihe May 24, 2024 Finance and Economic Resilience Committee, item eleven (11) was discussed and [he Committee unanimously moved the item to be heard at City Commission with a favoreble recommentla[ion o/increasing (unding for waterway clean-up to $520,000 as well as staff to review a potential increase in the Environmental and Sustainability frenchise fee rate for the(uture Waste Hauler agreement to help wver lhe additional cost. At lhe June 26, 2024 City Commission Meeting, item C7 K was approved; accepling [he recommendation of Ihe Finance antl Economic Resilience Committee to increase (unding for waterway cleao-up to a [otal amount of $520,000 in [he FV 2025 budget and tlirect lhe Administration to review a potential increase in the Envi�onmental antl Sustainability franchise fee rate for the future Waste Hauler agreement to help cover the additional cost. ANALYSIS The Atlministration is reques[ing that the City Commission approve [he increase in the level of service and funding for AdvenWre Environmental, Inq (AEI) pursuanl to (i) a competitive procurement process, and (2) the increased budgetary funding directed by the Mayor and City Commission for the FV 2025 operating budgel. On May 15, 2024, pursuant to Request for Proposals (RFP) 2024-O60-DF, the Mayor and City Commission approved a resoWtion authonzing the Administretion [o enter in[o negotia[ions with AEI as [he top-ranked proposer. On August 5, 2024, the Ci[y and AEI (nalized said negotia[ions and entered into an agreement for s�s [hree (3) years with one (1) two-year renewal term or two (2) one-year renewal terms, to be exercised at the sole discretion of the City. After the agreement was finalized, Ihe Administration was then procedurally able to negotiate with AEI for additional cleanup services to indude two (2) more days of service and for hot spots where trash may collect and specifcally adding organic vegetation. There are approximately fi0 miles of walerways in and around the City which is equal to about 3,000 acres of canals, basins, and waterways The City's walerways are defined as [he waters within 1,000 feet from the shoreline incorporated by the City and includes, but is not limited to Tatum Waterway, Normandy Waterway, Biscayne Point, Biscayne Waterway, Surprise Lake, Surprise Watelway, Flamingo Waterv✓ay, Sunset Lake, Sunset Islands Canals, Indian Creek Waterway, Lake Pancoast, and lhe Collins Canal. Maintaining clean waterways has always been a prionty tor the City of Miami Beach. Biscayne Bay and its associated waterways provide habitat for a vanety of manne life and litter in the wa[ervvays harms that wildli(e, creates unpleasan[ conditions for recreation, and is an aesthetic concem for residents and visitors. Currently, AEI works Ihree (3) days per week removing litter from Ihe waterways, including major hotspots for trash/litter accumulation. The litter is removed by hand by a barge operator so as to not entrap or harm living organisms. Keeping waterways lree from debris also aids in lowenng Ihe amoun[ of nutrients like nitrogen and phosphoms entenng the waterways and Biscayne Bay. This is important because increasetl nuMents are one of[he main pollutants tha�are degrading Ihe water quality and health o!Biscayne Bay. The current conlract wilh AEI includes the removal of inorganic malerials such as shopping carts and chairs as well as larger organic materials like brenches, Vees, and palm fronds, especially when creating hazards to navigation. However, the contract does not include Ihe removal ot organic matenal such as coconuts, floating seaweed, and grass clippings. On February 3, 2025, Ihe advanced level of service was negotiated to increase the cost from approximately 5192,000 to $504,000 annually for rou[ine maintenance. The elevated level ot service for waterway cleanliness and resident sa[is(action would include the following: • Increase (rom three (3)to fve (5)days per week al[erna�ing days behveen North and South (inorganic only); . AEI agrees to remove all debns, including all organics, from Lake Pancoast(a known hot spol basin due to geography and tides) on every day that location is visi[ed; • AEI agrees to remove anything [hat comes in via resident complaint regardless o! whether the debns is organic or inorganic�, . AEI agrees to add one (1)day per week (altemating N and S each week) including organics, regardless o(resident complaint or Lake Pancoast location. Support for Ihis enhancement request is based on direc[ion from Ihe City Commission, some resident complaints regarding vegetation and lawn cllppings, and lhe 2024 Community Satis(ac[ion Survey. FISCAL tMPACT STATEMENT $520,000 approved in the FY 2025 budget (or the walerway deaning contract, routine maintenance portion o/ the contrecl lo indude this elevated level of service was negotialed [o $504,040 (rom the current level of service at $192,000. The increase accounts for additional service days and consideration for additional vegetation's associated disposal fees for the inaeased mass. Dces this Ordinance reauire a Business Imoact Estimate? (FOR ORDINANCES ONLV) 6�9 i If applicable, the Business Impact Eatimate (BIE)was published on: 5ee BIE at: httpsilwww miamibeachfl qov/c'tv-hall/ciN<le k/meetinq oticesl FINANCIAL INFORMATION Public Works Sanitation 435-0430-000372-29-413-511-00-00-00 CONC W SION The Administration recommends the Mayor and City Commission adopt the resolution to approve an increase to the cuvent level o!service provided by Adventure Environmental, Inc., the City's awarded waterway cleaning contracmr, as approved in the FY 2025 budgeL The additional level of service is designed to 6e directly responsive to residents by adding additional cleanup days, responding to complainls, improving cleanup al known hot spo[s, and adding a wider variety of organics which were not previously included. Aoolicable Area Ci�ywide Is thia a "Residents Riaht to Know" item Is this item related to a G.O. Bond punuant to Citv Code Section 2-17� Pro ed7 Yes No Was this Aaenda Item initiallv reouested bv a lobbvist which as deTined in Code Sec 2d81 includes a orincioal enoaaed in lobbvino? No If so, specily the name of lobbyist(s)and pnncipal(s): Deoartment Environment and Sustainability Soonsor(a) Commissioner David Suarez Cosoonsorlsl Condensed Title Amendment to Watenvay Cleaning ConlrecL (Suarez) EN Previous Action IFor CiN Clerk Use Onlv1 s$0 � x � � � p ^ � ' . _ Q2 . � a � 1 N � .. 3 4 . � e ' � � � � � � � � � � i Ei 4� � � � � ' oo . . . -: f d � E . �.� � . . . . . : / � � y f = N � R � 298RAf 9 - � . S � i � 4 Cd �. 9 3 . . 6 : d ' - ? " O �H � a�Y 8, 8 t s • � - � . R� i : . ` i7 _ _ �� . c ,, a . � � � � � � d � ' u � � . �� . . _ _ � � - ' . � o « � � " q � i � 9 3 � � �y e � ' ^' a 3 N � c LL i • . . - . I � , . . _ . 687