Resolution 2025-33598 RESOLUTION NO. Z02533598
A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, WAIVING, BY 5/7TH VOTE, THE FORMAL
BIDDING REQUIREMENT IN SECTION 2367(E) OF THE CITY CODE, FINDING
SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST, AND AUTHORIZING
THE CITY MANAGER TO NEGOTIATE AND EXECUTE A SOFTWARE
LICENSE AGREEMENT (SLA), BETWEEN THE CITY AND JLL
TECHNOLOGIES FOR CORRIGO COMPUTERIZED MAINTENANCE
MANAGEMENT SYSTEM (CMMS), FOR AN INITIAL TERM OF FIVE(5)YEARS,
WITH UP TO FOUR (4) ADDITIONAL ONE-YEAR RENEWAL TERMS,
SUBJECT TO A FLAT 3% INCREASE PER RENEWAL CYCLE, FOR A TOTAL
ANNUAL COST NOT TO EXCEED THE AMOUNT APPROPRIATED FOR THE
SLA THROUGH THE CITY'S BUDGETARY PROCESS; AND FURTHER
AUTHORI2ING THE CITY MANAGER AND CITY CLERK TO EXECUTE ANY
AND ALL DOCUMENTS OR AGREEMENTS WHICH MAY BE REQUIRED TO
IMPLEMENT THE SLA.
WHEREAS, on May 8, 2019, the Mayor and City Commission approved the issuance of
Request for Proposals(RFP) No. 20'19-201-JC, for Computer Maintenance Management System
("CMMS"); and
WHEREAS, on December 19, 2019, the City("Licensee") and Corrigo Ina ("Corrigo")
entered into software license purchase agreement (the "AgreemenY') pursuant to Resolution No.
201930894; and
WHEREAS, the term of the Agreement is for three (3) years, with two (2) one-year
renewal options and is set to expire on April 15, 2025; and
WHEREAS, the Corrigo CMMS software is used by used by the Facilities and Fleet
Management Department, Parks and Recreation Department, and the Miami Beach Convention
Center, provided by JLL Technologies; and
WHEREAS, the Computerized Maintenance Management System (CMMS) is an
essential tool for managing maintenance activities, improving operational eHiciency, and ensuring
optimal asset performance in industries such as facility managemen�; and
WHEREAS, maintaining and optimizing the established Corrigo CMMS presents more
benefits in terms of cost, efficiency, data continuity, and user familiarity; and
WHEREAS, retaining Corrigo CMMS preserves this critical data, ensuring continuity in
maintenance operations; and
WHEREAS, the ability to anatyze long-term trends and use predictive analytics becomes
'mcreasingly powerful with years of data, and the knowledge embedded in the system is
irreplaceable; and
WHEREAS, in order to continue managing maintenance activities, improving operetional
efficiency, and ensuring optimal asset performance in facility management through Corrigo
CMMS, the City Manager recommends that Mayor and City Commission waive, by a 5/7ths vote,
the formal competitive bidding permitted under Section 2-367(e) of the City Code, as being in the
best interest of the City.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE qTY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby waive, by 5/7'" Vote, the formal bidding requirement in Section 2367(e) of
the City Code, finding such waiver to be in the City's best interest, and authorize the City Manager
to negotiate and execute a software license agreement (SLA) between the City and JLL
Technologies for the Corrigo computerized maintenance management system (CMMS), for an
initial term of five (5) years, with up to four(4)additional one-year renewal terms, subject to a flat
3% per renewal cyde, for a total annual cost not to exceed the amount appropriated for the SLA
through the City's budgetary process; and further, authorize the City Manager and City Clerk to
execute any and all documents or agreements whlch may be required to implement the SLA.
� PASSED and ADOPTED this �3 day of Q rl� , 2025
�� IX�C�+`v�---
Steven Meiner, Mayor
ATTEST: APR Z 9 2�25 FORQM�& LANGUAOGE
& F�JE�—
Rafael E. Gr nado, City Clerk ,^�"8,��„
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Resolutions -C7 J
MIAMIBEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members o(the City Commission
FROM: Eric Carpenter, Ci[y Manager
DATE: Apnl 23, 2025
TITLE: A RESOLUTION OF THE MAYOR AND THE CIN COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, WAIVING, BY 5/7TH VOTE, THE FORMAL BIDDING
RE�UIREMENT IN SECTION 2367(E) OF THE CITY CODE, FINDING SUCH
WAIVER TO BE IN THE CITV'S BEST INTEREST, AND AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE A SOFTWARE LICENSE
AGREEMENT (SLA), BETWEEN THE CITY AND JLL TECMNOLOGIES FOR
CORRIGO COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM (CMMS),
FOR AN INITIAL TERM OF FIVE (5)YEARS, WITH UP TO FOUR (4)ADDITIONAL
ONE-YEAR RENEWAL TERMS, SUBJECT TO A FLAT 3% INCREASE PER
RENEWAL CYCLE, FOR A TOTAL ANNUAL COST NOT TO EXCEED THE
AMOUNT APPROPRIATED FOR THE SLA THROUGH THE CITY'S BUDGETARY
PROCESS; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITV
CLERK TO EXECUTE ANY AND ALL DOCUMENTS OR AGREEMENTS WHICH
MAY BE REQUIRED TO IMPLEMENT THE SLA.
RECOMMENDATION
The Administralion recommends that the Mayor and City Commission adopt the Resolution and
waive by Sl7[hs w[e, ihe(ormal bidding requirement in Section 2-367(e)of the City Code, fnding
such waiver to be in the City's bes� interest; and further authonze the City Manager to negotiate,
and execute a software license agreement with JLL Technologies tor the Corrigo wmputerized
maintenance management system (CMMS).
BACKGROUNDIHISTORY
On May 8, 2019,the Mayor and City Commission appmved the issuance o(Request for Proposals
(RFP) No. 2019-201-JC, for Compuler Maintenance Managemenl Sys�em. On Decemher 19,
2019, the City ("Licensee") and Corrigo Inc ("Corrigo") entered into software license purchase
agreement([he"Agreement")pursuant to ResoWtion No.2019-30894. The tertn of[he Agreemenl
is for three (3) years, with two (2) one-year renewal options. The Agreement is set to expire on
April 15, 2025.
ANALYSIS
The Computerized Maintenance Management System (CMMS) is an essen�ial lool for managing
maintenance activities, improving operational eHiciency, and ensuring optimal asset peRormance
in indusiries such as tacility management. The Corngo CMMS soflware is used by used by the
Facilities and Fleet Management Department, Parks and Recreation Department, and Ihe Miami
Beach Convenlion Cen�er, for which JLL Technologies is the sole source provider.
��2
Maintaining and optimizing Ihe established Cortigo CMMS presents more benefts in terms ot
wst, effciency, data wntinuiry, and user familianty.
One of the pnmary benefts o(continuing with CoRigo soflware is cost efficiency. Implementing a
new CMMS typically involves significant initial investment in software, hardware (potentially), and
training. In contrast, an existing syslem already represen[s an investment in infiastruc[ure,
licenses, and user training. Additionalty, the costs associated with migrating data, confguring Ihe
system, and retraining staff on new processes can be suhstantial.
Eslablished CMMS platforms accumulate valuable data over lime, including maintenance logs,
asset histories, peAormance melrics, and more. This his[oncal data is crucial for identifying
trends, predicting failures, optimizing maiMenance schedules, and improving decision-making.
When transitioning to a new system, migrating this data wn be a wmplex and ertor-prone
process. There is also the risk that some critical data may be lost or improperly trensferred,
retlucing the value of the histoncal insighls thal have been gathered.
Retaining Corrigo CMMS preserves this cntical data, ensuring continuity in mainlenance
operetions. The abillty to analyze long-term trends and use predictive analylics becomes
increasingly poweAul with years of data, and the knowledge embedded in the system is
irreplaceable.
Additionally, an established CMMS often benefits from a high level ot user familiarity.
Maintenance staff, managers, and other key personnel are likely well-acquainted with Ihe
system's inteAace, lunctionalities, and workflows. This lamiliariry resW[s in increased effciency,
as employees can navigate the system with minimal Iraining or leaming curve.
In contrast, introducing a new CMMS requires nol only new soflware lraining but also a penod ot
adaptation. Even with the most intuitive interfaces, employees may face productivity losses as
they leam how to use Ihe system eNectively. The leaming curve and potential frustrations
associated with a new syslem can lead lo ine�ciencies, errors, and delays. Transitioning to a
new CMMS involves risks associated with the migration process, such as data corruption, system
downtimes, or unforeseen lechnical issues. These disruptions can impact mainlenance
workflows, causing delays, loss o( productivity, and polential damage lo assets. Using the
established CMMS significantly reduces lhese risks, as it is already a proven soWlion.
Maintenance operations continue without major intevuptions,and Ihe system is already optimized
to handle the organization's specific requirements.
Moreover, CMMS service contracts often provide ongoing support, hug(xes, and regular system
updates. These systems are typically stable, reliable, and supported by a wmmunily of users
who can share best practices and soW[ions lo common issues. For organizations wdh esla6lished
systems, Ihere is often a wealth of knowledge and resources to ensure the CMMS continues to
meet evalving needs.
In light of the aforestated, the Administration recommends Ihe wntinued use of Corngo CMMS,
by JLL Technologies.The benefits of cost savings, data continuity, userfamiliariry, customization,
and reducetl nsk o! disruption make i[ a wise decision for most organizations. By levereging an
existing syslem and making incremental improvements, departmenls can maintain high levels of
operational effciency while avoiding[he risks associated ezpenses and allow the City to continue
maximizing its investment in maintenance management, fostering long-term success.
CITY MANAGER RECOMMENDATION
In order to continue managing maintenance activities, improving operalional efficiency, and
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ensuring oplimal asse� perfortnance in (acility management through Comgo CMMS, the City
Manager recommends that Mayor and City Commission waive, by a 5l7ths vote, the fortnal
competitive bidding permitted under Section 2-367(e) of the Cily Code, as being in the best
interest of Ihe City.
FISCAL IMPACT STATEMENT
The fscal impact for these services is approximately $85,000.00 per year, subject to a flat 3%
escalation at each renewal cycle.
Does this Ordinance reauire a Business Imoact Estimate7
(FOR OR�INANCES ONLV)
If applica6le, the Business Impact Estimate (BIE)was published on:
See BIE at: https�llwww miamibeachfl.qovlcitv-halllcitv-clerk/meetino-notices/
FINANCIAL INFORMATION
520-1720-00032534�13-592-00-00-00-
440-0441.000325-35-413-551-00-00-00-
011-0950-000325-28-406-545-00-00-00-
CONCLUSION
Based on the foregoing, il is recommend Ihat the Mayor and City Commission of Miami Beach,
Florida, waive by 5l7ths vote, the formal bidding requirement in the Section 2367(e)of the Miami
Beach Code, fnding such waiver ro be in the City's best interest, for the purchase of software
license agreement with JLL Technologies for Corrigo CMMS.The Resolution also authorizes the
City Manager to negotiate and ezecute a software license agreement with JLL Technologies for
the necessary so(tware, service, and related items, subject to the amount appropnated for these
products and services through the City's budgeting process.
Aoolicable Area
Citywide
Is this a"Residents Riaht to Know" item. Is this item related to a G.O. Bond
pursuant to CiN Code Section 2-171 Proied4
Ves No
Was th's Aaenda Item initiallv reuuested bv a lobbv'st which as defined in Code Sec. 2A81.
includes a princioal enaaaed in lobbvina7 No
If so, specity the name of lobbyist(s)and pnncipal(s):
Deoartment
Facilities and Fleet Management
714
Soonsorlsl
Co-soonsor(sl
Condensed Title
Waive BiddinglExecule SLA w/ JLL Technologies, Cortigo CMMS Soflware. FF 5/7
Previous Action (For Citv Clerk Use Onlvl
775
(�)JLL SEE A BRIGHTER WAY
Date: Apnl 8, 2025
To: Santiago Sellan, MPA
Cantracts Compliance Administ2tor
FACILITIES AND FLEET MANAGEMENT DEPARTMENT
1833 Bay RQ 2nd Floor
Miami Beach, FL 33139
SubjecC Proposal for Corrigo Software as a Service Renewal
Dear Mr. Sellan,
We are pleased to submit this proposal For the renewal of Cortigo, JLL's flagship software as a
service,for the City of Miami Beach. As your cunenl conlracl is se�to exDire on Apnl 15, 2025,
we propose�he following tertns for a new agreement:
1. Con�rec� Duralion: 5-year agreement through 2030+4 one-year renewals lhrough 2034
a. Renewals subject to a Flat 3°h inoease of subscription fees at each renewai
cycle.
2. Annual Rate: $85,000.00 (Increased from the cuvent rate of$72,000.00 annualty)
3. Juslification for Rale Increase: The proposed ra�e increase is hased on Consumer Price
Index(CPI)inflalion da�a providea by[he United Slates Bureau of Labor Statistics.This
adjustment ensures that our service remains aligned with wrtenl economic conditions
while continuing lo provide erceptional value to ihe City ot Miami Beach.
4. Service ORering'. Corrigo will con�inue lo provide wmprehensive facililies managemen�
soNlions, helping the Ciry of Miami Beach streamline operations, improve effciency,and
reduce costs.
We believe this proposal oRers a fair and competitive rate(or the high-qualiry service that Conigo
provides. We look forward to continuing our partnership wit�the Ciry of Miami Beach antl
suppoNng your facilities management needs for the nerzt fve years.
If you have any questions or require additional informatioq please don't hesitate to contact us.
We are ready m discuss this proposal in more detail at your convenience.
Thank you for your continued Wsl in JLL and Corngo.
Sincerely,
AbeBadmus
Client SoWtions
Jones Lang LaSalle(JLL)
776
(�),TLL SEE A BRIGHTER WAY
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JLL T .1513205fi816
312 Walnut Street,Suile 3030 E tlaritlJotterer@jlLwm
Cincinnati,OH 45069 W�Omm
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