Sept 20 con Titles We are committed to providing excellent public service and safety to all who live, work, and play in our vibrant, tropical, historic community.
Special City Commission Meeting
City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive
September 20, 2010
Mayor Matti Herrera Bower
Vice-Mayor Jorge Exposito
Commissioner Michael Góngora
Commissioner Jerry Libbin
Commissioner Edward L. Tobin
Commissioner Deede Weithorn
Commissioner Jonah Wolfson
City Manager Jorge M. Gonzalez
City Attorney Jose Smith
City Clerk Robert E. Parcher
Visit us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings.
Special note: In order to ensure adequate public consideration, if necessary, the Mayor and City Commission
may move any agenda item to the alternate meeting date which will only be held if needed. In addition, the
Mayor and City Commission may, at their discretion, adjourn the Commission Meeting without reaching all
agenda items.
Call to Order - 5:00 p.m.
Inspirational Message, Pledge of Allegiance
Requests for Additions, Withdrawals, and Deferrals
Presentations and Awards Regular Agenda
PA Presentations and Awards R2 Competitive Bid Reports
R5 Ordinances
Consent Agenda R7 Resolutions
C2 Competitive Bid Reports R9 New Business and Commission
C4 Commission Committee Assignments R10 City Attorney Reports
C6 Commission Committee Reports
C7 Resolutions Reports and Informational Items
ATTENTION ALL LOBBYISTS
Chapter 2, Article VII, Division 3 of the City Code of Miami Beach entitled "Lobbyists" requires
the registration of all lobbyists with the City Clerk prior to engaging in any lobbying activity with
the City Commission, any City Board or Committee, or any personnel as defined in the subject
Code sections. Copies of the City Code sections on lobbyists laws are available in the City
Clerk's office. Questions regarding the provisions of the Ordinance should be directed to the
Office of the City Attorney.
Consent Agenda, September 20, 2010
ii
CONSENT AGENDA
Action:
Moved:
Seconded:
Vote:
C2 - Competitive Bid Reports
C2A Request For Approval To Issue A Request For Qualifications (RFQ) For The Provision Of
Governmental Consulting Services At Miami-Dade County, Florida. (Page 3)
(Economic Development)
C2B Request For Approval To Issue A Request For Proposals (RFP) For A Fixed Hourly Rate Labor
Contract To Provide Parking Enforcement Services For The City’s Parking System (Page 9)
(Parking Department)
C2C Request For Authorization To Issue A Request For Proposals (RFP) For The Privatization Of Building
Permit Clerk And Code Compliance Division Clerical Support Functions For The Building
Department.
(Page 25)
(Building Department)
C6 - Commission Committee Reports
C6A Report Of The Finance And Citywide Projects Committee Budget Related Meetings (Page 33)
1. June 3, 2010: 1) FY 2010/11 Operating Budget Status Update. 2) Capital Projects Funding -
5 Year Capital Plan. 3) Discussion Of Next Steps.
2. July 1, 2010: 1) Discussion Regarding The RFP For Parking Cashiers And Attendants; 2) FY
2010/11 IT Preliminary Budget Information. 3) FY 2010/11 Police Preliminary Budget
Information. 4) FY 2010/11 Risk Management Preliminary Budget Information. 5) FY 2010/11
Procurement Preliminary Budget Information. 6) FY 2010/11 Finance Preliminary Budget
Information.
3. July 6, 2010: 1) Executive Session. 2) Budget Briefing.
4. July 7, 2010: 1) Discussion Item: Budget Briefing.
5. August 25, 2010: 1) Discussion Item: Budget Briefing.
Consent Agenda, September 20, 2010
iii
C7 - Resolutions
C7A A Resolution Amending The Time Frame From One Hour To Thirty (30) Minutes For The Imposition
Of Special Service Charges, Pursuant To Section 119.079(D) Of The Florida Statutes, For The Costs
Incurred For The Extensive Use Of Information Technology Resources, Or For The Labor Costs Of
Extensive Clerical Or Supervisory Assistance By Personnel Of The City, Or Both, For Public Record
Requests. (Page 63)
(City Clerk’s Office)
C7B Independent Contractor Agreements
1. A Resolution Authorizing The City Manager, On Behalf Of The City, To Enter Into Certain
Independent Contractor Agreements For Professional And Other Services, As Required And
As The City Manager Deems In The Best Interest Of The City, Subject To And Contingent
Upon The Following Parameters: 1) The City Manager Shall Only Enter Into Contracts For
Such Professional And Other Services To Provide Services And/Or Work Related To Vacant
Budgeted Positions, As Identified In The City’s Approved Fiscal Year (FY) 2010/2011 Annual
Budget; 2) The Amount Of The Fee And/Or Other Compensation To Be Paid By The City
Under Such Contract(s) Shall Not Exceed The Authorized Amount For The Respective
Position/Classification, As Set Forth, Respectively, In The City’s Classified Or Unclassified
Salary Ordinance (As The Case May Be); 3) The Term Of Any Independent Contractor
Agreement Authorized Herein Shall Not Extend Beyond The End Of FY 2010/2011
(September 30, 2011); 4) At A Minimum, The City Manager Shall Require That Any
Independent Contractor Agreement Entered Into Pursuant To This Resolution Shall Utilize
The City’s Standard Form For Independent Contractors (As Attached To This Resolution),
Provided That The City Manager May Incorporate Additional Terms, Which May Be More
Stringent Than The City’s Form, But Not More Lenient; And 5) Providing That The Authority
Granted To The City Manager Pursuant To This Resolution Shall Be Brought To The City
Commission For Renewal Annually As Part Of The Annual Operating Budget Approvals.
2. A Resolution Authorizing The City Manager, On Behalf Of The City, To Enter Into Certain
Independent Contractor Agreements For The Following Services, As Required And As The
City Manager Deems In The Best Interest Of The City: Dance Instruction; Ice Skating
Instruction; Athletics Instruction/Coaching; Aerobics Instruction; Fitness Instruction; Literacy,
Math And SAT Tutoring; School Liaison Officers; Resident Project Representatives (RPR);
Community Information Services; Construction Cost Estimating/Consulting Services;
Television Production Services; Videographer Services; Graphic Designer Services; Program
Monitor Services; And Auditors; Provided Further That The City Manager Shall Be
Authorized To Negotiate, Enter Into, And Execute The Aforestated Agreements Subject To
The Following Minimum Parameters: 1) The Amount Of The Fee And/Or Other Compensation
To Be Paid By The City Under Such Agreement(s) Shall Not Exceed The Authorized Amount
For The Respective Services, As Set Forth In The City’s Approved Fiscal Year (FY)
2010/2011 Annual Budget; 2) The Term Of Any Services Agreement Authorized Herein Shall
Not Extend Beyond The End Of FY 2010/2011 (September 30, 2011); 3) At A Minimum, The
City Manager Shall Require That Any Agreement Entered Into Pursuant To This Resolution
Shall Utilize The City’s Standard Form Independent Contractor Agreement (As Attached To
This Resolution), Provided That The City Manager May Incorporate Additional Terms, Which
May Be More Stringent Than The City’s Form, But Not More Lenient; And 4) Providing That
The Authority Granted To The City Manager Pursuant To This Resolution Shall Be Brought
To The City Commission For Renewal Annually As Part Of The Annual Operating Budget
Approvals. (Page 67)
(Human Resources)
Consent Agenda, September 20, 2010
iv
C7 - Resolutions (Continued)
C7C A Resolution Adopting And Appropriating Funds For The Fiscal Year 2010/11 Police Special
Revenue Account Budget In The Amount Of $60,000, Such Account Funded By Unclaimed Evidence
Currently Held In The Police Special Revenue Account. (Page 85)
(Police Department)
C7D A Resolution Adopting And Appropriating Funds For The Police Confiscation Trust Fund Budget For
Fiscal Year 2010/11 In The Amount Of $496,600.00 To Be Funded From State Confiscated Funds
($201,100.00) And Federal Confiscated Funds ($295,500.00). (Page 89)
(Police Department)
C7E A Resolution Adopting And Appropriating Funds For The Fiscal Year 2010/11 Police Training &
School Resources Fund Budget In The Amount Of $33,000. (Page 95)
(Police Department)
C7F Professional Services Agreement For Curriculum-Based Arts Education Programming
1. A Resolution Approving And Authorizing The Mayor And City Clerk To Execute A New
Professional Services Agreement With Arts For Learning/Miami, A Not-For-Profit Corporation,
For After-School Arts Education Programs At Various City Schools And Parks, In An Amount
Not To Exceed $55,000, Said Agreement Having An Initial Term Of One (1) Year,
Commencing On October 1, 2010, And Ending On September 30, 2011, With The Option, At
The City’s Sole Discretion, To Extend For An Additional Two (2) Years.
2. A Resolution Approving And Authorizing The Mayor And City Clerk To Execution A
Professional Services Agreement With Friends Of The Bass Museum, A Not-For-Profit
Corporation, For Expansion Of “Idea@The Bass” Curriculum-Based Arts Education Programs
In Every Miami Beach Elementary School For Fiscal Year 2010/2011, In An Amount Not To
Exceed $50,000; With The Option, At The City's Sole Discretion, To Extend Said Professional
Services Agreements For An Additional Two Years Contingent Upon Funds Appropriations.
(Page 99)
(Tourism & Cultural Development)
C7G A Resolution Appropriating $536,495, From FY 2010/11 General Fund Account No. 011.0930; Said
Appropriation To Be Provided And Utilized By The Friends Of The Bass Museum, Inc., For The
Purpose Of Continuing To Fund And Provide Certain Services For The Management And Operation
Of The Bass Museum Of Art For Fiscal Year (FY) 2010-11; And Further Authorizing The City
Manager To Execute A New Letter Agreement With The Friends Of The Bass Museum, Inc.
Memorializing The Parties’ Respective Obligations With Regard To The Aforestated Management
And Operation Of The Bass Museum. (Page 107)
(Tourism & Cultural Development)
End of Consent Agenda