20110309 Bookmarked ocr agenda optimizedMIAMIBEACH
City Commission Meeting
City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive
March 9,2011
Mayor Matti Herrera Bower
Vice-Mayor Jonah Wolfson
Commissioner Jorge Exposito
Commissioner Michael G6ngora
Commissioner Jerry Libbin
Commissioner Edward L. Tobin
Commissioner Deede Weithorn
City Manager Jorge M. Gonzalez
City Attorney Jose Smith
City Clerk Robert E. Parcher
Visit us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings.
ATTENTION ALL LOBBYISTS
Chapter 2, Article VII, Division 3 of the City Code of Miami Beach entitled "Lobbyists" requires
the registration of all lobbyists with the City Clerk prior to engaging in any lobbying activity with
the City Commission, any City Board or Committee, or any personnel as defined in the subject
Code sections. Copies of the City Code sections on lobbyists laws are available in the City
Clerk's office. Questions regarding the provisions of the Ordinance should be directed to the
Office of the City Attorney.
Special note: In order to ensure adequate public consideration, if necessary, the Mayor and City Commission
may move any agenda item to the alternate meeting date which will only be held if needed. In addition, the
Mayor and City Commission may, at their discretion, adjourn the Commission Meeting without reaching all
agenda items.
Call to Order - 9:00 a.m.
Inspirational Message, Pledge of Allegiance
Requests for Additions, Withdrawals, and Deferrals
The City Commission will recess for lunch at approximately 1:00 p.m.
Presentations and Awards Regular Agenda
PA Presentations and Awards R2 Competitive Bid Reports
R5 Ordinances
Consent Agenda R7 Resolutions
C2 Competitive Bid Reports R9 New Business and Commission
C4 Commission Committee Assignments R10 City Attorney Reports
C6 Commission Committee Reports
C7 Resolutions Reports and Informational Items
We are committed to providing excellent public service and safety to all who live, work, and play in our vibrant, tropical, historic community.
Consent Agenda, March 9,201 1
Presentations and Awards
PA1 Certificates Of Appreciation To Be Presented To Miami Beach Police Department's Officer Of The
Month For January And To The Life Saving Awardee. (Page 3)
(Requested by Commissioner Jorge Exposito)
PA2 Proclamation To Be Presented In Honor Of Women's History Month.
(Requested by Mayor Matti Herrera Bower)
PA3 Certificates Of Completion To Be Presented To The Graduates Of Leadership Academy In English
And In Spanish (Fall 2010).
(City Manager's Office)
PA4 Presentation On Backyard Artventure.
(Requested by Mayor Matti Herrera Bower)
PA5 Key To The City To Be Presented To Assistant Fire Chief Javier Otero For His Military Service.
(Requested by Commissioner Jerry Libbin)
PA6 Certificate Of Appreciation To Be Presented To Lily Sand, Building Department.
(Requested by Commissioner Jonah Wolfson)
PA7 Certificate Of Recognition To Be Presented To The Olive And The Lemon (Catering Company).
(Requested by Commissioner Jonah Wolfson)
PA8 Certificate Of Appreciation To Be Presented To The Section 8 Department Of The Miami Beach
Housing Authority.
(Requested by Commissioner Gongora)
CONSENT AGENDA
Action:
Moved:
Seconded:
Vote:
C2 - Competitive Bid Reports
C2A Request For Approval To Issue A New Request For Proposals (RFP) With A Revised Scope Of
Services, Having Rejected All Proposals Received Pursuant To RFP No. 47-0911 0 To Provide Electric
Vehicle Charging Stations For The City's Parking Facilities For Being Deemed Non-Responsive.
(Page 7)
(Parking Department)
Consent Agenda, March 9,201 1
C2 - Competitive Bid Reports (Continued)
C2B Request For Approval To lssue A Request For Proposals (RFP) For The Expansion Of The City's E-
Procurement System Of Solicitation Announcements And Document Fulfillment Services. (Page 13)
(Procurement)
C2C Request For Approval To lssue A Request For Qualifications (RFQ) For The Design, Bid, Award,
And Construction Administration Services For The Middle Beach Recreational Corridor Phase II
Project. (Page 19)
(Public Works)
C4 - Commission Committee Assianments
C4A Referral To The Neighborhoods/Community Affairs Committee - Discussion Regarding A Resolution
Opposing Cultural Exchanges Between Cuba And The United States. (Page 27)
(Requested by Mayor Matti Herrera Bower)
C4B Referral To The Neighborhoods/Community Affairs Committee - Discussion Regarding Street Ends
And Swales Along The Water. (Page 33)
(Requested by Commissioner Deede Weithorn)
C4C Referral To The Neighborhoods/Community Affairs Committee - Discussion Regarding Regulating
The Speed Of Segways In Pedestrian Areas. (Page 35)
(Requested by Commissioner Deede Weithorn)
C4D Referral To The Finance And Citywide Projects Committee - Discussion Regarding Increased
Competition And Ways To Strengthen And Promote Washington Avenue Daytime Retail, Nighttime
Clubs And Entertainment. (Page 37)
(Requested by Vice-Mayor Jonah Wolfson)
C4E Referral To The Finance And Citywide Projects Committee - Discussion On Resources Assigned To
Address Proliferation Of Homeless On Washington Avenue. (Page 39)
(Requested by Vice-Mayor Jonah Wolfson)
C4F Referral To The Finance And Citywide Projects Committee - Discussion Regarding Master Meter And
Parking Elevator Door Public Service Initiative Proposal By Rebuzz Marketing And How It Can Bring
Revenue To The City Without Taxation. (Page 41)
(Requested by Vice-Mayor Jonah Wolfson)
C4G Referral To The Land Use And Development Committee To Discuss Amending The Public Notice
Requirements For Board Of Adjustment, Planning Board, Historic Preservation Board And Design
Review Board Items From Thirty (30) Days To Fifteen (1 5) Days. (Page 43)
(Requested by Commissioner Edward L. Tobin)
iii
Consent Agenda, March 9,201 1
C4 - Commission Committee Assignments (Continued)
C4H Referral To The Land Use And Development Committee To Discuss How Vacant Buildings Can Be
Secured In A Fashion That Will Discourage Vandalism Or Criminal Activity. (Page 45)
(Requested by Vice-Mayor Jonah Wolfson)
C6 - Commission Committee Reports
C6A Report Of The Capital lmprovement Projects Oversight Committee Meeting Of January 19,201 1 : 1)
Attendance. 2) Review And Acceptance Of Minutes. 3) Commission Items: 53rd Street Restroom,
Flamingo Park Demolition Of Robert C. Haas Handball Courts And Friendship Corner, South Pointe
Phase II CO For Construction Of 3rd Street Improvements, Biscayne Point Amendments 6,7 And 8.
4) Public Comments. 5) Requested Reports. 6) Old Business: A) Venetian Island Neighborhood
lmprovement Project, B) Sunset Islands I & Ill C) Sunset Islands Ill & IV, D) Palm & Hibiscus, E)
FlamingoWest Avenue Neighborhood ROW, F) Royal Palm Avenue And 44th Street Flooding
Mitigation, 7) Adjournment. (Page 49)
C6B Report Of The Finance And Citywide Projects Committee On January 27, 2011: 1) Follow Up:
Discussion Regarding $94,000 - Sleepless Night. 2) Discussion Of A Renewal For The Security
Alliance Contract. 3) Discussion Regarding Final Suggested Amendments To The Request For
Proposal (RFP) To Provide Parking CashiersIAttendants And Supervisors For The City's Parking
Garages. 4) Discussion Regarding Hop-On-Hop-Off City Bus Tour Service From Various Locations In
The City. 5) Discussion Regarding The Shift To An lPad From The Printed Agenda. 6) Discussion Of
All Fees Administratively Set Or Have Been Administratively Set. 7) Explanation For Any lncreases In
Individual Department Budgets (Net Of lncreases From Pension Reallocations And Internal Service
Increases). 8) Discussion Regarding Proposing A Refund Of The Miami Beach Millage Increase. 9)
Discussion Regarding The Convention Center Extension And Enhancement Plan. 10) Discussion
Regarding Veterans Day Parade And Picnic 201 1.11) Discussion On Adopting The Master Plan For
The North Shore Bandshell Park Project. (Page 53)
C6C Report Of The NeighborhoodsICommunity Affairs Committee Meeting On February 3, 201 1: 1)
Follow-Up Report Regarding The Transparency, Reliability, Accountability Committee (TRAC). 2)
Discussion Regarding The Mapping Of Old Alton Road On Miami Beach. 3) Discussion Regarding
Overgrown Shrubs On Dunes And Beach Walks In Miami Beach. 4) Discuss Various Issues Related
To Flagler Memorial (Monument) Island, Its Current And Future Operations And Management
Options. 5) Follow-Up Discussion And Request For Further Direction Concerning The Dogs Off-Leash
Six Month Trial Program Approved By The City Commission In South Pointe Park That Began On
June 1, 2010 And Concluded On November 30, 2010. 6) Discussion Regarding A Resolution
Revising The Special Events Requirements And Guidelines,'' By Amending The Sections Entitled
"Weddings And Ceremonies," "Minimum Requirements," Internal Review Procedure," "Criteria For
Grant Of Special Event Permit," "External Review Procedure," "Adherence To Regulations And Other
Policies," "Beach Vehicle Access Policy," "Event Signage," "Product PromotionlTemporary Sampling",
And "Enforcement And Penalties;" And Further Amending The Special Event Fee Schedule, And
Hereby Permitting And Restricting Further Uses On Public Property. 7) Discussion Regarding The
County's Resolution For Co-Designation Of Portions Of Venetian Causeway As Judge Irving Cypen
Way. (Page 61)
Consent Agenda, March 9,201 1
C6 - Commission Committee Reports (Continued)
C6D Report Of The Land Use And Development Committee On February 23,201 1 : I) EledonOf~cers
For The Land Use And Development Committee. 2) Discussion On A Stricter Panhandling Ordinance.
3) Discussion On The Issuance Of A Request For Proposal (RFP) To Develop A City-Wide
Transportation Plan. 4) Proposed Alton Road Historic District Buffer Overlay. 5) Proposed Parking
District #5 For The Alton Road Corridor. 6) Discussion On Artificial Grass At Hotels And Homes And
The Planning Department Procedure For Approving Same. 7) Discussion Regarding The Notice
Requirements For All Land Use Boards. 8) Discussion Regarding A Recommendation Of The
Disability Access Committee To Create A Lane Of Travel On The 1100 Block Of Lincoln Road. 9)
Short Term Rental Ordinance Enforcement. 10) Discussion Regarding An Ordinance Amending The
Code Of The City Of Miami Beach, By Amending Chapter 2, "Administration," Article II, "City
Commission", By Enacting A New Section 2-1 2, "Meeting Agendas," Requiring Proposed Legislation
Or Ordinances That Appear On A City Commission Or Commission Committee Agenda To Have A
Commissioner Sponsor Identified; Providing For Repealer; Codification; Severability; And An Effective
Date. I I) Discussion Regarding Stay Of Proceedings Of City Code Section 1 18-1 36 And Section 1 18-
137, Resulting From Appeals Of Administrative Decisions To The Board Of Adjustment. 12)
Discussion Regarding The Gale Hotel Height Limits. (Page 67)
C7 - Resolutions
C7A A Resolution Accepting The Recommendation Of The City Manager, Pursuant To Request For
Qualifications (RFQ) No. 04-1 011 1, For Design, Bid, Award, And Construction Administration Services
For The South Pointe Pier Park Project; And Authorizing The Administration To Enter Into
Negotiations With The Top-Ranked Firm, Post, Buckley, Schuh & Jernigan, Inc.; And Should The
Administration Not Be Able To Successfully Negotiate An Agreement With The Top-Ranked Firm,
Authorizing The Administration To Negotiate With The Second-Ranked Firm, Bermello Ajamil &
Partners, Inc.; And Should The Administration Not Be Able To Negotiate An Agreement With The
Second-Ranked Firm, Authorizing The Administration To Negotiate An Agreement With The Third-
Ranked Firm, Keith And Schnars, P.A. (Page 75)
(Capital Improvement ProjectsIProcurement)
Consent Agenda, March 9,201 1
C7 - Resolutions (Continued)
C7B Reappointment Of Chief Special Master (Page 91)
1. A Resolution Accepting The Recommendation Of The City Manager, Pursuant To Section 30-
36 Of The Code Of The City Of Miami Beach, Concerning The Re-Appointment Of Abraham
Laeser, Esquire, To Serve As Chief Special Master, For A Term Commencing On March 15,
201 1, And Ending On September 14, 201 1; Provided Further That Chief Special Master
Laeser Shall Be Authorized To Hold Hearings And Impose Fines, Liens And Other Non-
Criminal Penalties Against Violators Of The City And County Codes And Ordinances, And
Shall Also Be Authorized To Appoint Such Other Special Masters As May Reasonably Be
Required To Conduct The Subject Hearings; And Further Incorporating All Other Matters Set
Forth Within Chapter 30 Of The City Code, Including, Without Limitation, Sections 30-37And
30-38 Thereof, Concerning The Compensation And Duties Of The Chief Special Master
2. A Resolution Approving And Re-Appointing, Pursuant To Section 102-356 Of The City Code,
Abraham Laeser Esquire, (Chief Special Master Re-Appointed Pursuant To Resolution No.
, As The City Manager's "Designee" Under Section 102-356 Of The City Code;
Said Designation Commencing With Mr. Laeser's Term As Chief Special Master On March
15,201 1, And Ending On September 14,201 1.
(City Clerk's Office)
C7C A Resolution Approving A Preconstruction Application For Historic Ad Valorem Tax Exemption For A
Single-Family Property At 625 West 47th Street, And Authorizing The Miami-Dade County Property
Appraiser's Office To Grant This Tax Exemption For The City's Portion Of Ad Valorem Property Taxes
For Qualifying Improvements To The Subject Property Following Substantial Completion Of The
Project And Compliance With Certain Conditions. (Page 99)
(Planning Department)
C7D A Resolution Authorizing The City Manager And City Clerk To Execute A Memorandum Of
Understanding With The Public Health Trust Of Miami-Dade County, Florida, Which Operates And
Governs Jackson Memorial Hospital And Other Designated Facilities Within The Jackson Health
System, For The Purpose Of Establishing A Single Set Of Protocols For The Safe And Secure
Transportation Of A Person And Transfer Of Custody Of A Person To A Receiving Facility For
Involuntary Examination As Mandated By Chapter 394 Of The Florida Statutes, Known As The Florida
Mental Health Act Or The Baker Act. (Page 1 19)
(Police Department)
C7E A Resolution Retroactively Approving The First-Year Renewal Of Security Alliance's Contract For
Security Guard Services, Dated April 2,2007, With Such First Renewal Being Effective As Of May 1,
2010 To April 30,201 1 ; Further Approving The Second-Year Renewal Of Security Alliance's Contract,
With Such Second Renewal Being Effective From May 1, 2011 To April 30, 2012; And Further
Authorizing The Issuance Of Request For Proposals (RFP) For Security Guard Services, At Least Six
(6) Months Prior To Contract Expiration (Or October I, 201 1). (Page 123)
(Parking DepartmentIPolice Department)
Consent Agenda, March 9,201 1
C7 - Resolutions (Continued)
C7F A Resolution Approving And Authorizing The City Manager And City Clerk To Execute Such
Document Or Documents, As Necessary, To Abandon An Existing Utility Easement And Grant A New
Utility Easement On A Portion Of The Residential Property At 845 82 Street, Miami Beach, Florida.
(Page 151)
(Public Works)
C7G A Resolution Approving And Authorizing The City Manager And City Clerk To Accept A New Water
Main Easement On A Portion Of The Property Known As SOH0 Beach House Located At 4385
Collins Avenue, Miami Beach, Florida. (Page 177)
(Public Works)
C7H A Resolution Authorizing The Appropriation Of Funds, In The Amount Of $140,627, For Drainage
Improvements To The 4400 Block Of Middle North Bay Road, With Funding From The Stormwater
Line Of Credit, To Be Repaid From The Future Stormwater Bond. (Page 187)
(Public Works)
C71 A Resolution Approving And Authorizing The City Manager To Issue A Certification Of Consistency
With The City's Consolidated Plan To The Housing Authority Of The City Of Miami Beach (HACMB)
For Their Annual PHA Plan For Fiscal Year 2011, To Be Submitted By HACMB To The U.S.
Department Of Housing And Urban Development (U.S. HUD). (Page 203)
(Real Estate, Housing & Community Development)
C7J A Resolution Accepting The Recommendation Of The Neighborhood/Community Affairs Committee
Regarding The Placement Of A Memorial Plaque On The Bus Shelter Located At 3801 Collins
Avenue, In Memory Of Mr. Harold Tillman, And Setting A Public Hearing For Final Approval Of The
Placement Of Said Plaque, In Accordance With Section 82-504 Of The City Code, With Said Hearing
To Be Held In The City Commission Chambers On April 13,201 1. (Page 207)
(Public Works)
C7K A Resolution Accepting An Easement For A Bicycle Rental Kiosk On A Portion Of The Whole Foods
Market Site, Located At 1020 Alton Road, Miami Beach, Florida. (Page 21 5)
(Parking Department)
End of Consent Aaenda
vii
Presentations and Awards
PA1 Certificates Of Appreciation To Be Presented To Miami Beach Police
Department's Officer Of The Month For January And To The Life Saving
Awardee.
(Requested by Commissioner Jorge Exposito)
PA2 Proclamation To Be Presented In Honor Of Women's History Month.
(Requested by Mayor Matti Herrera Bower)
PA3 Certificates Of Completion To Be Presented To The Graduates Of Leadership
Academy In English And In Spanish (Fall 2010).
(City Manager's Office)
PA4 Presentation On Backyard Artventure.
(Requested by Mayor Matti Herrera Bower)
PA5 Key To The City To Be Presented To Assistant Fire Chief Javier Otero For His
Military Service.
(Requested by Commissioner Jerry Libbin)
PA6 Certificate Of Appreciation To Be Presented To Lily Sand, Building Department.
(Requested by Commissioner Jonah Wolfson)
PA7 Certificate Of Recognition To Be Presented To The Olive And The Lemon
(Catering Company).
(Requested by Commissioner Jonah Wolfson)
PA8 Certificate Of Appreciation To Be Presented To The Section 8 Department Of
The Miami Beach Housing Authority.
(Requested by Commissioner Gongora)
Agenda Item PA 1- 8
I Date 3-9 - f I >
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COMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Issue A New Request For Proposals (RFP) With A Revised Scope Of
Of Services, Having Rejected All Proposals Received Pursuant To RFP No. 47-0911 0 To Provide
Electric Vehicle Charging Stations For The City's Parking Facilities For Being Deemed Non-Responsive.
Key Intended Outcome Supported:
Enhance the environmental sustainability of the community; and Enhance mobility throughout the City
Supporting Data (Surveys, Environmental Scan, etc.): Of the residents responding to the 2009
Community Satisfaction Survey, "Less traffic congestion" was ranked as the second highest change that
would make Miami Beach a better place to live, work, play or visit.
Issue:
Shall the City Commission Approve the Issuance of an RFP? I
Item SummarylRecommendation:
The City's Parking Department is dedicated to providing environmentally friendly service programs,
including hybrid vehicle parking incentives; bicycle sharing, car sharing, and it intends to provide electric
vehicle charging stations at municipal parking facilities. The City intends to enter into a contract for the
installation, operation, and maintenance of self-service electric vehicle charging stations for public use in
municipal parking facilities. Benefits to the City include improved air quality, quieter and more livable
streets, and decreased dependency on fossil fuels.
The City wishes to preserve flexibility for itself in entering into an EV charging station program. Accordingly,
there will be a Phase I Activity with a Pilot Program; and a Phase II Activity, whereby upon completion of the
Pilot Program, and at the City's sole discretion and option, the City may elect to terminate the EV Charging
Stations program; or continue the EV charging station program, with the successful Proposer, and identify
additional parking garages from among other City parking facilities; or issue a new competitive solicitation.
At the July 14, 2010 Commission Meeting, an agenda item was approved to issue an RFP for the subject
charging stations. RFP No. 47-0911 0 was issued on August 9, 201 0. By the due date of September 16,
201 0, three (3) proposals were received. Upon the Administration exercising its due diligence, all three (3)
proposals were deemed non-responsive due to not meeting the minimum requirement of providing self-
service electric vehicle charging station services for no fewer than three (3) consecutive years. Other
interested firms indicated that they did not submit a proposal, as they could not meet this minimum three (3)
year requirement.
The Administration will be re-issuing the RFP with the same scope of services and evaluation criteria that
were previously approved by the Commission. The new RFP will eliminate the minimum requirement of
providing self-service electric vehicle charging station services for no fewer than 3 consecutive years. I APPROVE ISSUANCE OF AN RFP I
) this time I
City Clerk's Office Legislative Tracking: I Gus Lopez Ext 6641
ldvisory Board Recommendation:
NIA 1
'inancia1 Information:
AQENDA ITEM c
DATE 3- 9-11
Source of
Funds:
n2
OBPl
Financial Impact Summary: As this is a request to issue an RFP, no funds are being expended at
1
Total
Amount Account
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 331 39, www.rniarnibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the Cp Commission
FROM: Jorge M. Gonzalez, City Manager?
DATE: March 9,201 1 @
SUBJECT: REQUEST FOR APPROVAL TO ISSUE A NEW REQUEST FOR PROPOSALS (RFP)
WITH A REVISED SCOPE OF SERVICES, HAVING REJECTED ALL PROPOSALS
RECEIVED PURSUANT TO RFP NO. 47-09/10 TO PROVIDE ELECTRIC VEHICLE
CHARGING STATIONS FOR THE CITY'S PARKING FACILITIES FOR BEING DEEMED
NON-RESPONSIVE.
ADMINISTRATION RECOMMENDATION
Approve Issuance of the RFP.
KEY INTENDED OUTCOMES SUPPORTED
Enhance the environmental sustainability of the community; and Enhance mobility throughout the
City.
BACKGROUND
The City of Miami Beach Parking Department ("Parking") is dedicated to providing environmentally
friendly service programs, including hybrid vehicle parking incentives, bicycle sharing, and car
sharing, and it intends to provide electric vehicle charging stations at municipal parking facilities.
In the United States, San Francisco, Sacramento, Austin, Detroit, Los Angeles, New York, Orlando,
Redmond, and Washington, D.C. have established self-service electric vehicle charging station
programs in their facilities.
The City's goals and objectives are to promote a vision to make electric vehicles a part of daily life for
Miami Beach residents and visitors. This program is to be accessible to the maximum number of
people in the most cost-efficient manner to promote electric vehicle use and conversely decrease
local motor vehicle use.
Self-service electric vehicle charging stations facilitate the use of electric vehicles (EVs) due to the
limited range of current EVs and their need to recharge periodically. .The availability of strategically
placed charging stations throughout the City provides a greater convenience and further promotes
the use of EVs. Benefits to the City include improved air quality, quieter and more livable streets, and
decreased dependency on fossil fuels.
At the July 14,2010 Commission Meeting, an agenda item was approved to issue an RFP for the
subject charging stations.
New RFP for EV Charging Stations Memo
March 9,201 1
RFP No. 47-0911 0 was issued on August 9,201 0. By the due date of September 16,2010, three (3)
proposals were received. Upon the Administration exercising its due diligence, all three (3) proposals
were deemed non-responsive due to not meeting the minimum requirement of providing self-service
electric vehicle charging station services for no fewer than three (3) consecutive years. Do to this
new technology, other interested firms indicated that they did not submit a proposal, as they could not
meet this minimum three (3) year requirement.
The Administration is requesting the authorization to re-issue the RFP with the same scope of
services and evaluation criteria that were previously approved by the Commission. The new RFP will
eliminate the minimum requirement of providing self-service electric vehicle charging station services
for no fewer than three (3) consecutive years.
OVERVIEW
The City is actively seeking proposals from qualified electric vehicle charging station
distributorsloperatorslmanufacturers to install, operate, and maintain electric vehicle charging
stations for the City of Miami Beach Parking System, in accordance with the terms, conditions, and
specifications contained in the RFP.
The City intends to enter into a contract for the installation, operation, and maintenance of self-
service electric vehicle charging stations for public use in municipal parking facilities. The selected
Proposer will be required to implement a program which should enable the public to utilize electric
vehicle charging stations. Services would be provided on a 24-hour, 365-day-a-year (full time) basis
with sufficient resources and personnel to successfully support and maintain the program.
This initiative was discussed and endorsed by the Transportation and Parking Committee at its
meeting on September 14,2009, as well as the Sustainability Committee during its October 27,2009
meeting.
Firms that provide electric vehicle charging stations should propose a business model that is
advantageous to both users and the City. In return, the firm may: use municipal parking spaces to
provide their services; assess a fee for the use of electric vehicle charging stations; and revenue
share with the City.
It is anticipated that the program would also be integrated with other alternative modes of
transportation, such as transitlpark and ride and car-sharing programs. The various travel modes will
also be coordinated with the City's various parking facilities.
SCOPE OF SERVICES
The successful Proposer must provide an electric vehicle charging station program which
includes the following networking capabilities and benefits:
Electric vehicle charging station infrastructure that is open totall drivers without requiring
subscriptions.
A revenue stream to pay for electricity, capital equipment, operation, and maintenance.
Ability for drivers to find charging stations via web enabled cell phones.
* Notification by SMS, text, or e-mail when charging is complete.
Authenticated access to eliminate energy theft.
Authorized emergencies for safety.
New RFP for EV Charging Stations Memo
March 9,201 1
Remote monitoring and diagnostic for superior quality of service.
Smart Grid integration for utility load management with future V2G capabilities.
Green House Gas savings calculations per driver and per fleet.
Fleet vehicle management.
Comply with Miami Dade CountyiMiami Beach Building codes and electrical codes.
The firms shall propose business model(s) that are advantageous to the end users as well as the
City and promotes the use of electric vehicles.
The City wishes to preserve flexibility for itself in entering into an EV charging station program.
Accordingly, we will adhere to the following sequence:
Phase I Activity: Pilot Prosrram
The successful Proposer shall initially be responsible for installing, operating, and maintaining an
electric vehicle charging station, (Monday through Sunday, including holidays and during special
events) at the City garage at 1 3th Street and Collins Avenue, which will serve as the Pilot Program
location for Phase I.
Phase I1 Activitv: Citv's Options
Upon completion of the Pilot Program, and at the City's sole discretion and option, the City may:
Elect to terminate the EV Charging Stations program; or
Continue the EV charging station program, with the successful Proposer, and identify
additional parking garages from among other City parking facilities; or
Issue a new competitive solicitation.
Locations of Citv Parkinn Facilities
The Cities parking facilities are located as follows:
A. 7th Street & Collins Avenue Garage (24 hours per day)
B. 17th Street Garage (24 hours per day).
C. 13th Street Garage (24 hours per day)
D. 42nd Street Garage (12 hours per day)
E. 12th Street & Drexel Garage (24 hours per day)
F. City Hall Garage, located at 1755 Meridian Avenue (24 hours per day)
G. Pennsylvania Avenue Parking Garage (24 hours per day)
H. Anchor Garage, located at 1 6th Street and Collins Avenue (24 hours per day)
1. Municipal Parking Lot No. P-92, located at Collins Avenue and 72"d Street.
J. Other municipal surface parking lots as may be identified.
MINIMUM REQUIREMENTS
The successful Proposer must have a verifiable proven track record of providing self-service
electric vehicle charging station services.
The successful Proposer must provide evidence of sufficient financial stability to provide self-
service electric vehicle charging station services to meet the City's needs.
New RFP for EV Charging Stations Memo
March 9,201 1
The successful Proposer must demonstrate a level of expertise, technical knowledge,
innovation, and overall capacity to provide self-service electric vehicle charging station
services during variable periods of demand, including any unforeseeable circumstances.
EVALUATION PROCESS
The procedure for Proposal evaluation and selection is as follows:
1. Request for Proposals issued.
2. Receipt of Proposals.
3. Opening of Proposals and determination if they meet the minimum standards of
responsiveness.
4. An Evaluation Committee, appointed by the City Manager, will meet to evaluate each
Proposal in accordance with the requirements of this RFP. Proposers may be requested to
make additional written submissions or oral presentations to the Evaluation Committee.
The Evaluation Committee shall recommend to the City Manager the Proposal or Proposals
acceptance of which the Evaluation Committee deems to be in the best interest of the City.
The Evaluation Committee shall base its recommendations on the following factors, for a total
of 100 possible points:
Proposer's experience and qualifications in providing electric vehicle charging station
services and sustainability plan - 25 Points
Proposed revenue to the City - 25 Points
Strength and sustainability of operating plan - 25 Points
The planned impact on electric vehicle use - 15 Points
Past performance (Based on information in the Proposal submission; References; and Past
Performance Surveys) - 10 Points
After considering the recommendation(s) of the Evaluation Committee, the City Managerwill
recommend to the City Commission the response or responses, acceptance of which the City
Manager deems to be in the best interest of the City. The Committee's recommendation(s)
will adhere to the criteria in Item No. 6 above.
The City Commission will consider the City Manager's recommendation(s) (in light of the
recommendations(s) and evaluation of the Evaluation Committee) and, as appropriate,
approve the City Manager's recommendation(s); may reject the recommendation(s) and
select another proposal or proposals; or may reject all proposals.
Contract negotiations between the selected Proposer(s) and the City commence. If the City
Commission has so directed, the City may proceed to negotiate a contract with a respondent
other than the top-ranked Proposer, if the negotiations with the top-ranked Proposer fail to
produce a mutually acceptable contract within a reasonable period of time.
A proposed contract (or contracts) may be presented to the City Commission for approval,
modification and approval, or rejection.
If and when a contract (or contracts) acceptable to the respective parties is approved by the
Mayor and Commission, the Mayor and City Clerk sign the contract(s) after the selected
Proposer(s) has (or have) done so.
New RFP for EV Charging Stations Memo
March 9,201 1
CONCLUSION
The Administration recommends that the Mayor and City Commission authorize the issuance of a
new Request for Proposals (RFP) with a revised scope of services to provide electric vehicle
charging stations for the City's parking facilities in accordance with the qualifications; scope of
services; and specifications outlined herein.
T:\AGENDA\2011\3-09-11\New RFP for EV Charging Stations Memo.doc
COMMISSION ITEM SUMMARY
Condensed Title:
I Reauest For ADD~OV~~ To Issue A Reauest For Pro~osals (RFP) For The Ex~ansion Of The City's E- 1 I procurement $stem Of Solicitation ~nnouncements And document ~ulfillment Services. 1
Key Intended Outcome Supported:
( Make City more business friendly. I
Supporting Data (Surveys, Environmental Scan, etc.): NIA
Issue: . - - -. - . I Whether the Mayor and City Commission should approve the issuance of the RFP? I
Item Summary1Recommendation:
I The City has been utilizing various vendors for solicitation announcements and document fulfillment 1
services since January 2600. The primary function performed by various vendors has been the
issuance of notices (i.e., bid opportunities) to subscribers of solicitation notices. I
The current service provider is BidNet who offers two (2) registration cost options for automatic
notification via e-mail or fax: 1) $49.95/annually; or 2) $79.95 for two (2) years. The City has also
used BidSync for the past year, at no cost to the City or its vendors. However, BidSync has notified
the City that they can no longer provide this service at no cost, and has requested approval to charge
the City's vendors $125 annually for bid notices. The Administration has not agreed to Bidsync's
request. It is important to note that prospective bidders can always download any bid document
from the City's Procurement website at no cost.
The Expansion of the City's current E-Procurement system offers an opportunity for the City to
transition more functions from a traditional paper-based process to a real-time electronic platform to
improve customer service and reduce costs. One function in particular that is widely used in the
Procurement world is the capability to conduct reverse auctions. Reverse auctions are competitive
bidding events that are conducted live, via the Internet. It is anticipated that the implementation of
reverse auctions, especially for purchases of less than $25,000, will increase competition, create
greater transparency, and lower costs for goods and services.
The City reserves the right to have more than one provider of E-Procurement services. Therefore,
not all E-Procurement system providers must provide all the functions set forth in the commission
memorandum.
( THE ADMINISTRATION RECOMMENDS THE ISSUANCE OF THE RFP. I 1
I
I I
City Clerk's Office Legislative Tracking: I Gus Lopez, ext. 6641
Financial Information:
AGENDA ~TEU .L
DATE 34-11
Source of
Funds:
If oBPl
Financial Impact Summary:
1
2
Total
Amount
NIA
Account
Civ of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.rniamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
/
FROM: Jorge M. Gonzalez, City Manager
DATE: March 9, 201 1
SUBJECT: REQUEST FOR APPROVAL TO ISSUE A REQUEST FOR PROPOSALS (RFP) FOR
THE EXPANSION OF THE CITY'S E-PROCUREMENT SYSTEM OF SOLICITATION
ANNOUNCEMENTS AND DOCUMENT FULFILLMENT SERVICES.
ADMINISTRATION RECOMMENDATION
Approve Issuance of the RFP.
KEY INTENDED OUTCOMES SUPPORTED
Make City more business friendly.
BACKGROUND
The City has been utilizing various vendors for solicitation announcements and document
fulfillment services since January 2000. By way of background, the Mayor and City
Commission (the City Commission) at its December 19, 1999, approved a contract award to
lnformation on Demand, pursuant to St. Johns County Contract No. 99/93, to manage the City's
vendor database and to issue solicitation announcements for the City's Procurement Division.
Subsequent to the City's contract award, lnformation on Demand changes its name to
DemandStar.com, subsequently; DemandStar.com was purchased by Onvia, and changed their
name to DemandStar by Onvia (hereinafter referred to as DemandStar).
It was anticipated that by contracting with DemandStar, the City would receive a greater number
of responses to solicitations, as vendors from across the state of Florida would be merged with
the City's current vendors to provide for a more competitive environment. The results showed
that there was no significant increase in the number of responses received on solicitations prior
to DemandStar, when compared to the number of responses received since the implementation
of DemandStar.
Since the utilization of Demandstar's services failed to increase the number of responses to the
City's solicitations, on May 29, 2002, the City Commission authorized the issuance of an RFP
for an E-Procurement system of solicitation announcements and document fulfillment services.
The City Commission at its January 8, 2003 meeting, accepted the City Manager's
recommendation pertaining to the ranking of proposals, and authorized negotiations with
BidNet.
Commission Memo Re E-Procurement RFP
March 9,2011
Page 2 of 5
BidNet's contract for providing solicitation announcements will expire at the end of September
201 1, with no options for renewal. Additionally, the City has been utilizing the solicitation
announcements of BidSync at no cost to the City or its vendors. BidSync has recently
requested that the City allow them to charge the City's vendors a subscription cost of $125
annually. The Administration has not approved Bidsync's request, and advise them that we
would be issuing an RFP for an E-Procurement System that would include solicitation
announcements.
Based on the advancements in internet technology have made a significant impact on public
procurement's ability to acquire products and services more effectively and efficiently. More
and more public sector entities are moving toward E-Procurement, which is the process of using
electronic technologies for purchasing goods and services.
Expansion of the City's current E-Procurement system offers an opportunity for the City to
transition more functions from a traditional paper-based process to a real-time electronic
platform to improve customer service and reduce costs.
Anticipated benefits may include:
cost savings through reduced data entry in procurement systems;
savings in cycle time within the procurement process;
the ability to negotiate best value with suppliers;
increased opportunities for streamlining and re-engineering business processes;
the potential for improving and monitoring supplier relationships; and
fewer misunderstandings between procurement staff and departments.
E-Procurement provides information and streamlines processes, allowing procurement
professionals to focus on more strategic issues. E-Procurement covers a variety of options,
which have been outlined in the following scope of services:
SCOPE OF SERVICES
The E-Procurement system proposed should offer a high degree of availability (24 hourslday, 7
dayslweek), and performance to support the level of service needed by City departments, at no
cost to the Citv.
The E-Procurement system scope of services may include, but not be limited to the following
functions. The City reserves the right to have more than one provider of E-Procurement
services. Therefore, not all E-Procurement system providers must provide all the functions set
forth below.
1. Publish solicitations on-line. Solicitations include lnvitation for Bids (Bids), Request for
Proposals (RFPs), Request for Qualifications (RFQs), Request for Letters of Interest (RFLls),
and lnvitation for Quotes (IFQs).
In each solicitation, a scope of service will be made available for immediate viewing. The
detailed scope of service will prevent vendors from obtaining a bid package for which they
cannot supply the required services or commodities.
Commission Memo Re E-Procurement RFP
March 9,201 1
Page 3 of 5
Benefits: Provides important information on business opportunities at no cost to the public and
businesses, and available 24 hourslday, 7 dayslweek.
2. Publish contract awards on-line. Applies to bid openings as well as bid tabulated
results. Awards published online should include protest information, such as where and how the
protest should be filed.
Benefits: Provides important information relative to results available 24 hourslday, 7 dayslweek.
3. Implement a reverse auction process for the acquisition of goods and services.
Reverse auction is a strategy that will be used for spend management, as part of strategic
sourcing and supply management activities. Bidding performed in real-time via the Internet
results in a dynamic, competitive process. This helps achieve rapid downward price pressure
that is not normally attainable using traditional paper-based bidding processes.
Benefits: Provides for Increased competition; transparency; and reduction in cost.
4. Issue solicitationlbid announcements electronically. Businesses receive e-mail
notification of procurement opportunities for the commodity codes which they have registered
for.
Benefits: Expedited process of issuing solicitations to the right supplierslvendors.
5. Create an on-line library of relevant policies and procedures to include: Ordinances,
resolutions, sections of the City Code, Florida Statutes, and Federal law as applied to federally
funded projects.
Benefits: Provides valuable information on policies and procedures that are applicable to all
solicitations. Must be available for on-screen viewing and downloading.
6. Electronic filing of written communications. E-mail copies of prospective bidders'
written communications that fall under the City's Cone of Silence requirements. This feature
involves providing an electronic copy of all e-mail communication between procurement staff,
proposers, or respondents to RFQs, RFPs and bids, thus satisfying the requirements of the
Cone of Silence.
Benefits: User friendly, speeds up internal processes, and ensures compliance with Cone of
Silence requirements.
7. Enable interactive completion and submission of forms on-line. Form field with
scroll-down menus with valid options, thus ensuring correct information is filled in.
Benefits: Provides an efficient and effective alternative to providing required information in an
expeditious manner, thus reducing the likelihood of disqualifying bidders on technicalities.
8. Accommodate online bidding and proposal submissions. Establish interactive
reverse online auctions and make bid tabulations available for real-time online viewing.
Benefits: Expedited processes relative to procurement of needed goods and services. Also,
ease of obtaining documents should result in increased number of responses.
Commission Memo Re E-Procurement RFP
March 9,2011
Page 4 of 5
9. Online acquisition of small purchases (less than $5,000). This feature allows
departments to purchase online from approved City vendors any purchase for goods or services
via an electronic means.
Benefits: Speeds up internal purchasing processes. Empowers Department Directors. Reduces
costs associated with manual form processes.
10. Establish on-line reference centers tailored for internal and external users. Create
a Help Desk. Make a "Virtual Vendor Information Center." Provide departmental instructions,
staff responsibilities and contact information, and checklists. Publish frequently asked questions
(FAQs) with answers.
Benefits: Sets up a communication link for obtaining assistance. Creates an evaluation means
to learn about effectiveness and obtain suggestions for improved service. Provides useful
information and guidance 24 hourslday, 7 dayslweek.
11. Advertise surplus vehicle auctions online. This feature involves posting notices of the
time and place of upcoming City auctions, which includes: 1) police confiscated items; 2) City
surplus items; and 3) City vehicles.
Benefits: Makes information widely available to the public and promotes electronic business
transactions with the City. Also provides the potential for increased general fund revenue; police
confiscated fund revenue, and increased revenue for the vehicle replacement program.
12. Publish a list of current the City contracts online including standard details. This
option should include information on current contract status, expiration date, and any options for
renewal.
Benefits: Provides a business forecast tool which readily accessible to internal and external
interested parties.
13. Make available information and links to resources for businesses.
This feature involves listing upcoming events for businesses (such as seminars and
workshops), and providing links to minority and small business association websites.
Benefits: Resources for businesses are publicized and presented in a single location, thus
made more accessible to the public and business owners, with encouragement for greater
participation by small firms.
14. Publish on-line standard shells for solicitations and contracts to include standard-
clause dictionary, and definitions. This feature involves a clarification of commonly used
procurement terminology, and the publishing of contract and solicitation templates on the
website. Also involves timely posting of any revisions, additions, and deletions to existing
legislation immediately upon adoption by the City Commission.
Benefits: Assures internal consistency, currency, error reduction and makes contract language
and formats accessible to the vendors.
Commission Memo Re E-Procurement RFP
March 9,201 1
Page 5 of 5
15. Make various databases accessible to City departments. Include databases for
registered vendors, vendor applications, Architectural and Engineering firms, debarred andlor
suspended firms, vendor performance information, vendors-in-arrears to the City, vendors with
current occupational licenses, state of Florida, Secretary of State (for corporate information),
and State of Florida Department of Business & Professional Regulation (for licensing
information).
Benefits: Aid to compliance verification and monitoring. Expands staff awareness and
empowerment. Works toward ensuring checks and balances in the procurement process.
16. Publish available procurement training information. This feature involves announcing
possible future training sessions the e-Procurement application (depending on its features and
complexity), and various other procurement issues (i.e. "How To Do Business with the City",
"Understanding Public Sector Procurement", "Understanding City Ordinances and Regulations",
targeting both City employees and vendors.
Benefits: Identifies and provides training opportunities. Facilitates access and use of essential
Procurement-related applications and resources.
EVALUATION CRITERIA
Successful past performance in the implementation of E-Procurement systems: 30
points.
Cost to the City's vendors for utilizing the E-Procurement system (the lower the cost to
vendors, the greater the allocation of points): 20 points.
Approach and Methodology for implementing and maintaining the E-Procurement
system: 25 points.
Number of subscribers (vendors, contractors, firms) in the system: 15 points.
Added value benefits for City's vendors who participate in the E-Procurement system:
10 points.
TERM OF CONTRACT(S)
The term of contract will be for three (3) years with the sole option and discretion of the City to
renew for an additional two (2) one-year periods.
CONCLUSION:
With the rapid advance of the Internet, the City seeks to utilize E-Procurement solutions which
will provide better service to the ordering departments (Procurement's customers) and to the
City's suppliers, while decreasing the cost of doing business to the City and to our suppliers.
The City intends to utilize an electronic "on-line" environment to operate and manage its
procurement activities. Electronic technology helps streamline and expedite the procurement
process, and maximizes participation, transparancey, and competition in the City purchases and
contracts.
The Administration recommends the issuance of the RFP
JMGlPDWlGL
T:\AGENDA\2011\3-09-1 l\eProcurementRFP.doc
COMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Issue A Request For Qualifications (RFQ) For The Design, Bid, Award, And Construction
Administration Services For The Middle Beach Recreational Corridor Phase II Project
Key Intended Outcome Supported:
Ensure well-maintained infrastructure
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey indicated that
79% of businesses rated recently completed capital improvement projects as "excellent" or "good."
Issue: I Shall the Mayor and City Commission approve the issuance of the RFQ?
Item SummarylRecommendation:
The Middle Beach Recreational Corridor (MBRC) Phase II consists of the construction of an on-grade pedestrian
walkway encompassing eighteen (18) City blocks or approximately 9,305 feet. The pathway will be constructed
along the western side of the coastal dunes and east of oceanfront properties. It will run north from approximately
461h street to Allison Park at 641h Street to the southern terminus of the existing North Beach Recreational Corridor
(NBRC) Project. The pathway will also serve as a portion of the coastal northlsouth connector in the larger Atlantic
Greenway Network (AGN), which supports the sustainable initiative of Alternative Transportation throughout the
This project requires that the path be designed and constructed utilizing sustainable (green) design elements and
construction methodologies that can be supported by the project budget. The path will be permitted in accordance
with the Florida Department of Environmental Protection (FDEP) coastal construction regulations. Non-native dune
vegetation will be removed and replaced with dune enhancements such as native vegetation, protective sand
fencing and rope and post. In addition, sea turtle-friendly pedestrian lighting will also be incorporated into the design
of the pathway.
The City received $533,520 in grant funding from the Transportation, Community, and System Preservation (TCSP)
Program for this project in 2010. Recently, the Federal Highway Administration requested that the Florida
Department of Transportation (FDOT), which is the grant administrator, provide a copy of the design consultant
contract.
The RFQ scope is the design, permitting, preparation of contract documents, bid assistance, and construction
administration for an on-grade pedestrian walkway west of the dune system along the coast from 461h Street north to
641h Street.
1. Team's Experience:
Firm must have a minimum of five (5) years of experience in providing architectural, engineering,
and construction administration services for projects of the same size and complexity as required
by this Request for Qualifications.
List all projects undertaken in the past five (5) years, describe the scope of each project in
physical terms and by cost, describe the respondent's responsibilities, and provide the name and
contact telephone number of the Project Manager and an individual in a position of responsibility
who can attest to respondent's activities in relation to the project. A SF254 can suffice this
request.
List and describe all legal claims against any member of the team alleging errors andlor
omissions, or any breach of professional ethics, including those settled out of court, in the past
five (5) years.
2. Project Manager's Experience: Provide a comprehensive summary of the Project Manager's experience
and qualifications. The Project Manager must have a minimum of five (5) years experience in the planning,
design, and construction administration of streetscape and utility facilities in a coastal environment and
managed a minimum of three (3) previous projects having the same size and scope. I
Advisory Board Recommendation:
I I NIA
Financial Information:
Account
Financial Impact Summary: NIA
City Clerk's Office Legislative Tracking: I Richard Saltrih ext. 6565
Amount
NIA
Source of
Funds:
OBPl
1
Total
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 331 39, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: March 9, 201 1 7J6
SUBJECT: REQUEST FOR APPROVAL TO ISSUE A REQUEST FOR QUALIFICATIONS (RFQ)
FOR THE DESIGN, BID, AWARD, AND CONSTRUCTION ADMINISTRATION
' SERVICES FOR THE MIDDLE BEACH RECREATIONAL CORRIDOR PHASE II
PROJECT
ADMINISTRATION RECOMMENDATION
Approve issuance of the RFQ.
ANALYSIS
The Middle Beach Recreational Corridor (MBRC) Phase I1 consists of the construction of an on-
grade pedestrian walkway encompassing eighteen (1 8) City blocks or approximately 9,305 feet.
The pathway will be constructed along the western side of the coastal dunes and east of
oceanfront properties. It will run north from approximately 46'h Street to Allison Park at 64th
Street to the southern terminus of the existing North Beach Recreational Corridor (NBRC)
Project. The pathway will also serve as a portion of the coastal northlsouth connector in the
larger Atlantic Greenway Network (AGN), which supports the sustainable initiative of Alternative
Transportation throughout the City.
This project requires that the path be designed and constructed utilizing sustainable (green)
design elements and construction methodologies that can be supported by the project budget.
The path will be permitted in accordance with the Florida Department of Environmental
Protection (FDEP) coastal construction regulations. Non-native dune vegetation will be
removed and replaced with dune enhancements such as native vegetation, protective sand
fencing and rope and post. In addition, sea turtle-friendly pedestrian lighting will also be
incorporated into the design of the pathway.
The City received $533,520 in grant funding from the Transportation, Community, and System
Preservation (TCSP) Program for this project in 2010. Recently, the Federal Highway
Administration requested that the Florida Department of Transportation (FDOT), which is the
grant administrator, provide a copy of the design consultant contract.
SCOPE OF SERVICES
The RFQ scope is the design, permitting, preparation of contract documents, bid assistance,
and construction administration for an on-grade pedestrian walkway west of the dune system
along the coast from 46th Street north to 64'h street.
Commission Memorandum - Issuance of the Middle Beach Recreational Corridor Phase I1 RFQ
March 9, 201 I
Page 2 of 4
MINIMUM REQUIREMENTS
1. Team's Experience:
Firm must have a minimum of five (5) years of experience in providing
architectural, engineering, and construction administration services for projects of
the same size and complexity as required by this Request for Qualifications.
List all projects undertaken in the past five (5) years, describe the scope of each
project in physical terms and by cost, describe the respondent's responsibilities,
and provide the name and contact telephone number of the Project Manager and
an individual in a position of responsibility who can attest to respondent's
activities in relation to the project. A SF254 can suffice this request.
e List and describe all legal claims against any member of the team alleging errors
and/or omissions, or any breach of professional ethics, including those settled
out of court, in the past five (5) years.
2. Project Manager's Experience: Provide a comprehensive summary of the Project
Manager's experience and qualifications. The Project Manager must have a minimum of
five (5) years experience in the planning, design, and construction administration of
streetscape and utility facilities in a coastal environment and managed a minimum of
three (3) previous projects having the same size and scope.
3. Previous Similar Projects: Please provide a list of a minimum of ten (10) projects
which demonstrates the Team's experience in providing services of a similar size and
scope. The following information must be provided for each sample project:
Client name, address, phone number, and email
Consultant (Architect or Engineer) name, address, phone number, and email
Description of the scope of the work
Role of the firm and responsibilities
Project commencement and completion dates
Total cost and/or fees paid to your firm
Total estimated and actual construction cost
4. Qualifications of Project Team: Provide a list of the personnel to be used on this
project and their qualifications. A resume of each individual, including education,
experience, and any other pertinent information must be included for each team member
assigned to this project.
RFQ PROCESS
The procedure for response evaluation and selection is as follows:
I. Request for Qualifications issued.
2. Receipt of responses.
3. Opening of responses and determination if they meet the minimum standards of
responsiveness.
4. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each
response in accordance with the requirements of this RFQ. If further information is
Commission Memorandum - Issuance of the Middle Beach Recreational Corridor Phase I1 RFQ
March 9, 201 I
Page 3 of 4
desired, consultants may be requested to make additional written submissions or oral
presentations to the Evaluation Committee.
5. The Evaluation Committee will recommend to the City Manager the response or
responses acceptance of which the Evaluation Committee deems to be in the best
interest of the City. The following criteria shall be utilized by the Evaluation Committee
for the selection of the Consultant:
(20 points) - The experience, qualifications and portfolio of the Principal Firm
(20 points) - The experience, qualifications and portfolio of the Project Manager,
as well as hislher familiarity with this project and a thorough understanding of the
methodology and design approach to be used in this assignment.
(20 points) - The experience and qualifications of the professional personnel
assigned to the Project Team as well as their familiarity with this project and a
thorough understanding of the methodology and design approach to be used in
this assignment.
(10 points) - Risk Assessment Plan that reflects a clear understanding of project
objectives; a thorough review of existing conditions; familiarity with the project
site; a thorough understanding of all permitting and regulatory requirements and
impacts; and other considerations that may impact the design and construction of
the proposed improvements.
(5 points) - Willingness to meet time and budget requirements as demonstrated
by past performance, methodology and approach
(5 points) - Certified minority business enterprise participation. Either the Prime
Consultant or the sub-Consultant team may qualify for proof of certification for
minority business enterprise participation. Accepted minority business enterprise
certifications include the Small Business Administration (SBA), State of Florida,
or Miami-Dade County.
(5 points) - Location
(5 points) - Recent, current and projected workloads of the firms
(5 points) - The volume of work previously awarded to each firm by the City, with
the object of effecting an equitable distribution of contracts among qualified firms,
provided such distribution does not violate the principle of selection of the most
highly qualified firm.
(5 points) - Past performance based on quality of the Performance Evaluation
Surveys and the Administration's due diligence based upon reference checks
performed of the Firm(s) clients.
The City may request, accept and consider proposals for the compensation to be paid under the
contract only during competitive negotiations.
6. After considering the recommendation(s) of the Evaluation Committee, the City Manager
shall recommend to the City Commission the response or responses acceptance of
which the City Manager deems to be in the best interest of the City.
7. The City Commission shall consider the City Manager's recommendation(s) in light of
the recommendation(s) and evaluation of the Evaluation Committee and, if appropriate,
approve the City Manager's recommendation(s). The City Commission may reject City
Manager's recommendation(s) and select another response or responses. In any case,
City Commission shall select the response or responses acceptance of which the City
Commission deems to be in the best interest of the City. The City Commission may also
reject all proposals.
Commission Memorandum - Issuance of the Middle Beach Recreational Corridor Phase I1 RFQ
March 9, 201 1
Page 4 of 4
8. Negotiations between the selected respondent and the City Manager will take place to
arrive at a contract. If the City Commission has so directed, the City Manager may
proceed to negotiate a contract with a respondent other than the top ranked respondent
if the negotiations with the top ranked respondent fail to produce a mutually acceptable
contract within a reasonable period of time.
9. A proposed contract or contracts are presented to the City Commission for approval,
modification and approval, or rejection.
10. If and when a contract or contracts acceptable to the respective parties is approved by
the City Commission, the Mayor and City Clerk sign the contract(s) after the selected
respondent(s) has (or have) done so.
CONCLUSION
The Administration recommends that the Mayor and the City Commission authorize the
issuance of a Request for Qualifications (RFQ) for the design, bid, award, and construction
services for the Middle Beach Recreational Corridor Phase I1 Project.
THIS PAGE INTENTIONALLY LEFT BLANK
@ MIAMIBEACH
OFFICE OF ME MAYOR AND COMMISSION
TO:
FROM:
DATE:
SUBJECT;
Jorge Gonzatez, City Manager
Matti Herrera Bower, Mayor
MEMORANDUM
February 10,204 1
Agenda item1 Referral Item to the next Neighborhood Committee
Please place on the March 9, 2011 Commission Meeting Agenda, a referral to the
Neighborhoods Committee to discuss resolutions opposing cultural exchanges between Cuba
and the United States.
Attachment
We ma rmi~niltad to paviding exc~irwf pubiic service and mfe@ go alf who live, work, and pfw Irr auc/
i
Agenda Item CY A
I I Date 3-9-1j
City of Miami
Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.rniamigov.wm
Fie Number: 16.01440 Final Actibn Date:
D -<
A RESOLUTION OF THE M(AMI CITY COMMISSION URGING THE MEMB
CONGRESS TO INIXODUCE LEGISlATlON OPPOSING CULTURAL
EXCHANGES BETWEEN CUBA AND THE UNITED STATES SO LONG AS
CUBAM GOVERNMENT CONTINUES ITS VIQMTtON OF BASIC FREE
AND HUMAN RIGHTS; DlRECTlNG THE CITY CLERK 10 TRANSM1T
THIS RESOLUnON TO THE ELECTED OFFlClXS AS STAED HER
a lhct
r7
0
i9 - <
I"';"!
5
WHEREAS, the people of Cuba have suffered under a totalitarian dictatorship for nearly half a
century; and
WHEREAS, countless innocent Cubans have been detained, imprisoned, tortured, maimed and
executed fo~ the simple act of exercising3heir basic human rights; and
WERE%S, in the 1990~~ President Bill Clinton opened a cultural exchange program with Cuba
that allowed Americans and Cuban Americans to visit Cuba, and some Cuban government-sponsored
ariists and writers were allowed to tour and work in the United States; and
\rV?-Ef3EA5, Americans or: Cuban Americans critical of the Cuban government, were not allowed to
enter Cuba; and
WHEREAS, in 2004, after the Cuban government ordered the execution by a Siring squad of three
black teenagers who tried to hijack a boat to flee Cuba and sentenced 75 dissidents to up to 28 years
in prison, Pmident George W. Bush suspended the cultural exchange with Cuba and imposed
restrictions to trips and Cuban American remittances ICJ tbe island; and
WbiEREAS, this year, President Barack Obarna, under the Cuban Assets Control Regulations,
Titb 31, Part 515 of the United States Code of Federal Regulations, relaxed such restrictions to the
levels they were before 2004, and also began a new cuhral exchange between the United States and
Cuba with the hope that his adions encourage the Castms' regime to release political prisoners and
restore some fundamental freedoms; and
WEREAS, the Cuban government has shown no improvement toward respeclihg basic human
rights; and
WEREAS, under the pretense of cuitural exchange, Cuba is sending communist agents
spreading pro-Castro propaganda in order to provoke the Cuban community;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF WE GiTY OF IVIlAMI,
FLORIDA:
Section 1. The recitals and.findings contained in the Prearnbb to this Resolution are adopted by
FIre Number: f 0-01440
reference and incorporated as if fully set forth in this Section.
Section 2. The Miami City Commission urges the members of Congress to oppose legislation
permitting cultural exchanges between Cuba and the United States so long as the Cuban government
continues Ets violation of basic freedoms and human rights.
Section 3. The City Clerk is directed to transmit a copy of this Resolution to President Barack
Obama, the Speaker of the House, the Senate Majority Leader, Senators BPI Nelson and George
LeMieux, the Miami-Dade County United States and to the Miami-Dade County Congressional
Legislative Delegation.
Section 4. fhis Resolution shalt become effective immediately upon its adoption and signature of
the Mayor.{1)
Footnotes :
{I] If the Mayor does not sign this Resofution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. ff the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
City of Miami
Legislation
Resoiuti on
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.rniamigov.wm
Fie Number: 10-01442 , Rnal Action Date:
A RESOLUTlON OF THE MIAMI CITY COMMfSSlON REQUIRING, AS A
CONDiTION FOR THE USE OF ANY CITY Of MIAMI1 VENUE, FOR PUBLIC
PERFORMANCES, CLINGS, WORKSHOPS, ATHLETIC AND OTHER
COMPETiTIONS, AND EXHIBITIONS, BY ANY NATIONAL SUBlECT TO
iiESTRlCTJONS IMPOSED BY ME UNITED STATES DEPARTMENT OF
TREASURY, THE SUBMISSION TO THE CITY OF MIAMI OF EVIDENCE.OF THE
EXISTENCE OF THE ISSUANCE OF WE SPECIFIC LICENSE ISSUED BY THE
-4.U.S. DEPARTMENT OF TREASURY FOR SAID PUSLIC PERFORMANCE, CLINIC,
WORKSHOP, ATW LtrlC AND OTHER COMPflITION,~AND/OR EXHJBITION.
WHEREAS, the United States Department of Treasury regulates transadions involving designated
foreign countries or their nationals [see, e,g., 31 C.F.R. s. 515.201J; arrd
WHEREAS, the United States Department of Treasury authorizes the issuance of speciiic
licenses, on a case-bycase bask, authorking transactio~s incident to partidpafion in public
performances, clinics, workshops, athletic and other competitions, and exhibitions in the United State
by said nationals who enter the United States for the purpose of such participation on a visa or other
travel authorization issued by the Department of State [see, e.g., 31 C.F.R. s. 515.567(b)(2)1; and
WHEREAS, any person violating said regulations, or any license issued therwnder, are subjed,
upon conviction, to fine of not more than $1,000,000, or, if an individual, of a fine not more than
$100,000 or imprisonment for not more than 10 years, or boih [see, ag., 31 C.F. R. s. 515.70'l(a)f .;
and
WHEREAS, City of Miami venues are available for use by any person, inciuding said nationals, for
pubic perfamances, clinics, workshops, athletic and other compet'dions, dnd exhibions; and
WHEREAS, in order to avoid an inadvertent violation of said regulations, or any iioense issued
thereunder, by the City of Miami, or any of its ofiicials, officers, agenfs or employees, any person
subject to said regulations, wishing to use a City of Miami venue, shall, as a condition to the use of
said venue, provide the City of Miami with evidence of the existence of the issuance of the specific
ti~ense issued by the U.S. Department of Treasury for the public performanm, clinic, workshop,
athletic and other competiiion, and/or exhibition said national wishes to use the venue for; and
NOW, MEREFORE, .BE IT RESOLVED BY WE COMMISSION OF THE CIJY OF MlAFIIi,
FLORIDA:
Sealon-I. The recitafs and findings contained in the PreamMe to %is Resolution are adapted by .....*. reference and incorporated as if fufly set To'orth'in this Section.
Sedan 2. The Miami Ci Commision requires as a use of any Cii of Miami venues for public
Fife Number 1091442
perfo~ance~, clinics, workshops, athletic and other competitions, and exhibitions, by persons or
entities subject to the restrictions imposed by regulation of the United States Department of Treasury,
to be conditioned upon the presentation of evidence to the City of Miami of the existence of the
issuance of the specific license issued by the United States Department of Treasury for the public
peIfomrance, clinic, workshop, athletic and other competition, andfor exhibition said national wishes to
use the venue for.
Section 3. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.(l)
APPROVED AS TO FORM AND CORRECTNESS:
JULIE 0. BRU
CITY A3TORNEY
.A- .- 3?
Footnotes :
(I) If the Mayor does nof sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shalt become -
effective immediately upon override of the veto by t.hs City Commission.
p ef Miami Page2 of 2
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MIAMIBEACH -
OFFICE OF THE MAYOR AND COMMISSION
TO:
FROM:
DATE:
SUBJECT:
Jorge Gonzalez, City Manager
Jose Smith, City Attorney
Deede Weithorn, Commissione
MEMORANDUM
February 22,201 1
Referral for March 9th Commission Meeting
I would like to refer a discussion to the Neighborhoods Committee regarding street
ends and swales along the water; specifically in regards to prohibiting loitering,
fishing, and parking in residential neighborhoods.
Thank you.
I Agenda Item CYB
We ore committed b providing exce!lent public serke and sofey to oil v,.i,o live, work, and phy ii! oil Date 3-94
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MIAMI BEACH
OFFICE OF THE MAYOR AND COMMISSION
TO:
FROM:
Jorge Gonzalez, City Manager
Jose Smith, City Attorney
MEMORANDUM
Deede Weithorn, Commissioner
DATE: February 22, 201 1
SUBJECT: Referral for March 9th Commission Meeting
I would like to refer a discussion to the Neighborhoods Committee regarding
regulating the speed of Segways in pedestrian areas.
Thank you.
DW/aks
Agenda Item C 4 C
We ore comri;:~ed to providii~g excellent publ~c serwce and sofecety lo all who live, walk, and play in o ! Date 3-9-11
> 35
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MIAMI BEACH
OFRCE OF THE MAYOR AND COMMISSION
TO:
FROM:
DATE:
Jorge M. Gonzalez, City Ma n
MEMORANDUM
Jonah Wolfson, Commi
February 23rd, 201 1
M Commission meeting SUBJECT: Agenda ltem for Marc
With the increased competition from Wynwood, Designed District, Midtown, Downtown
and Collins Avenue, it is important to discuss ways to strengthen and promote
Washington Avenue daytime retail and nighttime clubs and entertainment. Please place
on the March 9th, 201 1, Commission meeting agenda a referral to the Finance and
Citywide Projects Committee for a discussion on this subiect.
If you have any questions, please do not hesitate to contact Leonor Hernandez at
extension 6437.
Agenda ltem CY D
We ore committed to providing excellent public service and safe?/ to 011 who live, work, and ploy in 04
j Date 3-?-I[
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MIAMIBEACH
OFFICE OF THE MAYOR AND COMMISSION MEMORANDUM
TO:
FROM:
DATE:
Jorge M. Gonzalez
Jonah Wolfson, Co
February 23rd, 201 1 w
SUBJECT: Agenda item for March 9th, 201 1 Commission Meeting
Please place on the March 9th, 201 1, Commission meeting agenda a referral to the
Finance and Citywide Projects Committee for a discussion on resources assigned to
address proliferation of homeless on Washington Avenue.
If you have any questions, please do not hesitate to contact Leonor Hernandez at
extension 6437.
Agenda Item C 9 E
We ore commitfed to providing excellent public sewice ond safety to all who live, work, ond ploy in 04 Date 3-9-11
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MIAMIBEACH
OFFICE OF THE MAYOR AND COMMISSION
TO:
FROM:
DATE: February 23rdl 201 1
SUBJECT: Agenda ltem
MEMORANDUM
Please place on the March 9Ih1 201 1 Commission meeting agenda an item to discuss
the Master Meter and Parking Elevator Door Public Service Initiative Proposal by
Rebuzz Marketing and how it can bring revenue to the City without taxation.
If you have any questions, please contact Leonor Hernandez at extension 6437.
I ' Agenda ltem C F
We are cornrn~fted to provrdrng excellent pubbc seMce and safety to all who I~ve, work, and play In ou Date 3-9-11
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OFFICE OF THE MAYOR AND COMMISSION
TO:
FROM:
DATE:
Jorge M. Gonzalez, City Manager
Ed Tobin, Commissioner A
February 28, 201 1
MEMORANDUM
SUBJECT: Agenda item for March 9th Commission Meeting - Referral of ltem for Discussion
to Land Use and Development Committee
Please place on the March gth, 201 1 City Commission meeting agenda a referral to the Land
Use and Development Committee to discuss amending the public notice requirements for Board
of Adjustment, Planning Board, Historic Preservation Board and Design Review Board items
from thirty days to fifteen days.
Should you have any questions, please contact Yanette Bravo at ext. 6274.
ETIyb
1
i Agenda ltem
We ore commi!bd to provid~ng excellenl public semlce orld soiev to o// who Irve, work, ond ploy in our I
cvb
I Date 3-9-11
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MIAMI BEACH
OFFICE OF THE MAYOR AND COMMISSION
TO:
FROM:
DATE:
MEMORANDUM
Jorge M. Gonzalez, City
Jonah Wolfson, Commiss
February 23rd, 201 1
SUBJECT: Agenda ltem
Please place on the March 9+h, 201 1 Commission meeting agenda a referral to the Land
Use and Development Committee to discuss how vacant buildings can be secured in a
fashion that will discourage vandalism or criminal activity.
If you have any questions, please contact Leonor Hernandez at extension 6437.
, Agenda ltem C(I H
We ore cornrnrtted to provrdrng excellent publrc serv~ce and safety to 011 who I~ve, work, and ploy In ou{ Date 3-4-11
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MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.rniamibeachfl.gov
COMMISSION MEMORANDUM
To:
From:
Date:
Subject:
Mayor Matti Herrera Bower and Members of the City Commission
Jorge M. Gonzalez, City Manager
March 9,201 1
REPORT OF THE CAPITAL IMP&UNT PROJECTS OVERSIGHT COMMITTEE
MEETING OF JANUARY 19,201 1
The meeting was called to order at 5:44PM
Please note: These minutes are not a full transcript of the meeting.
Full audio and visual record of this meeting is available online on the City's website:
hftp:// www,miamibeachfl.gov/video/video.asp
ATTENDANCE
See attendance sheet copy attached.
REVIEW AND ACCEPTANCE OF MINUTES
MOTION: Acceptance of Minutes of the December 6,2010 ClPOC Meeting
MOVED: C. Cuervo 1S+,D. Kraai 2nd
PASSED: Unanimous
Saul Gross wanted the viewers to know that Charlie has left the City and is not
heading the CIP office anymore. Manager is beginning the process to find a new CIP
Director,
COMMISSION ITEMS
53m STREET RESTROOMS:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE ClTY OF MIAMI BEACH,
FLORIDA, SElTlNG A PUBLIC HEARING PURSUANT TO MIAMI BEACH ClTY CODE SECTION
11 8-563 TO CONSIDER GRANTING A CERTIFICATE OF APPROPRIATENESS FOR THE
DEMOLITION OF THE 53RD STREET RESTROOMS, LOCATED AT 5301 COLLINS AVENUE.
Jorge Gomez Assistant City Manager, informed the Commiffee that this item is here
for information only purposes, no formal action is needed, Mr, Gomez to return with a
budget for the 53rd Street Restroom as well as a cost comparison of other restrooms
the City has built.
Agenda Item C 6A
Date 3-9-11
CIPOC Committee Meeting Minutes from January 10,2011
Page 2 of 4
FLAMINGO PARK DEMOLITION OF ROBERT C. HAAS HANDBALL COURTS & FRIENDSHIP
CORNER:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE ClTY OF MlAMl BEACH,
GRANTING CERTIFICATES OF APPROPRIATENESS FOR THE DEMOLITION OF THE ROBERT C.
HAAS HANDBALL COURTS AND FOR THE DEMOLITION OF A FACILITY KNOWN AS
"FRIENDSHIP CORNER" PURSUANT TO THE MlAMl BEACH CITY CODE - LAND
DEVELOPMENT REGULATION SECTION 1 1 8-564 (F) (4). BOTH FACILITIES ARE LOCATED AT
FLAMINGO PARK, 1200 MERIDIAN AVENUE.
No action required.
SOUTH POINTE PHASE II CO for CONSTRUCTION OF 3RD STREET IMPROVEMENTS:
A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, APPROVING AND AUTHORIZING THE REALLOCATION OF FUNDS IN THE
AMOUNT OF $746,579, FROM THE SOUTH POINTE PHASES Ill, IV AND V RIGHT OF WAY
PROJECT CONSTRUCTION SAVINGS, TO THE SOUTH POINTE PHASE II RIGHT OF WAY
PROJECT, FOR THE CONSTRUCTION OF 3RD STREET IMPROVEMENTS, AS ADDITIONAL
SCOPE OF WORK, FOR THE ClTY OF MlAMl BEACH RIGHT OF WAY INFRASTRUCTURE
IMPROVEMENT PROGRAM, NEIGHBORHOOD NO. 12C, SOUTH POINTE PHASE I1
PROJECT; AND FURTHER APPROVING A CHANGE ORDER IN THE AMOUNT OF $678,708
TO THE AGREEMENT BETWEEN THE CITY AND HORIZON CONTRACTORS, INC,, FOR
NEIGHBORHOOD NO. 12C, SOUTH POINTE PHASE II RIGHT OF WAY PROJECT, AND
$67,871 IN CONTINGENCY FOR THIS WORK; WlTH FUNDING AVAILABLE FROM
PREVIOUSLY APPROPRIATED SOUTH POINTE CAPITAL FUND 389 IN THE AMOUNT OF
$746,579.
Mr. Gomez will return with the cost breakdown for this project,
BISCAYNE POINTE AMENDMENTS 6,7,8:
A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF THE ClTY OF MlAMl BEACH,
FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AMENDMENTS NO. 6, 7, AND 8 TO THE PROFESSIONAL ARCHITECTURAL AND
ENGINEERING (AIE) SERVICES AGREEMENT BETWEEN THE ClTY OF MlAMl BEACH,
FLORl DA, AND EAC CONSULTING, INC. (EAC), FOR ALTERNATIVE SWALE
METHODOLOGIES, FOR AN ASSESSMENT OF SEAGRASS, SALINITY, AND A REPORT OF
FINDINGS FOR OUTFALLS, AND FOR ADDITIONAL DESIGN AND CONSTRUCTION
ADMINISTRATION SERVICES FOR THE RIGHT-OF-WAY IRRIGATION SYSTEM, IN A NOT-TO-
EXCEED AMOUNT OF $3,522, $7,250.50, AND $25,474, RESPECTIVELY, FOR A TOTAL OF
$36,246.50, FOR THE BISCAYNE POINT RIGHT-OF-WAY INFRASTRUCTURE l MPROVEMENT
PROJECT, WlTH FUNDING FROM PREVIOUSLY APPROPRIATED FUNDS.
Mr. Gomez withdrew the item.
ClPOC Committee Meeting Minutes from January 10,2011
Page 3 of 4
PUBLIC COMMENTS
No one appeared to provide comments.
REQUESTED REPORTS
CIP to grovide a mag of Cagital lmgrovement Projects and a timeline
associated with each.
Map showing current CIP Project was presented to the Committee.
Public Works to Rewort on Sunset Harbor Pumw Station
Fernando Vazquez reported they have met with the rotational consultant to explore
different ideas. They have determined that the current pump stations were designed
almost 10-years ago. They were designed in a different regulatory frame work primarily
used to inject using injection wells, Public Works has determined that that they can
modify the current mechanics into the pump, potentially up-sizing the pumps and
introduce some additional injection wells. They have not gotten to the specifics of the
design. The City is negotiating with the consultant and trying to come up with a cost
and then we will be getting into the design build. Fernando will continue to return with
status updates.
OLD BUSINESS
CIP Project Status Report - h~~://web.miamibeachfl,aov/ci~/scroll,aswx?id=3990
Status Rewort: Venetian Island Neiahborhood Improvement Proiect
Roberto Rodriguez, CIP, reported DERM Class II construction permit was just received.
Design is printing the drawings and will submitted this week for 100% review. We are
waiting for Miami-Dude County to give the City their construction schedule.
Construction should begin by May or June 201 1,
Status Rewort: Sunset Islands I & II
Maria Hernandez, CIP, reported that on on December 15, 2010 the HOA agrees to the
ballot language for the on-way and two-way of the streets. Ballots went out on
January 7, 201 1. They will have three weeks to turn them around. There will be an
official ballot opening by Public Works on the 15th of February. Permits are in hand.
Status Rewort: Sunset Islands Ill & IV
Grace Escalante, CIP, reported that the City is currently waiting for the receipt of the
FP&L design documents in order for CIP to coordinate the design with the other
utilities. In addition, HOA held their vote to determine the configuration of the street.
They voted for the street to be one-way. The Miami, Dude County Public Works
Department has approved the one-way traffic flow, it was approved on August 24,
2010 and once we receive the plan from FP&L we will incorporate the one-way of the
street into the design documents and submit it.
Bill Goldsmith asked to review the geotechnical report for Sunset Islands Ill & IV.
MOTION: Bill Goldsmith will work together with the pier review to get his input into the
process.
MOVED: F. Karlton IS+, S. Kilroy 2nd
PASSED: Unanimous
CIPOC Commitfee Meeting Minutes from January 10,2011
Page 4 of 4
Rick Kendle asked about the security entry gates and guard houses in Sunset Ill & IV
that are supposed to be paid by the residents and their association. The residents are
getting billed for this in their taxes, Mr. Kendle believes it is a violation of county rules.
Mr. Gomez to review with the City's legal deparfment.
Status Report: Palm & Hibiscus Island Underaroundinq
Grace Escalante, CIP, reported that on December 7, 2010 the registered voters of
Palm and Hibiscus voted to move forward with the undergrounding project for the
Hibiscus Island only. Palm West residents decided to not go thru with the
undergrounding. Palm East residents already have the undergrounding utilities. Next
step is for the Cily and the County to enter into an inter local agreement and that
needs to be negotiated. Once that's done we can proceed with the drawings.
Status Report: FlaminaoIWest Avenue Neighborhood ROW
Grace Escalante, CIP, reported that the water main installation is complete and has
been tested and approved by the Health Department and services have been
transferred. Drainage work is anticipated to be complete by February 201 1. All above
ground improvements are going thru the permitting process.
Fernando Vazquez, Public Works, reported that the consultant is releasing the
packages for two sections (5th to 7th - Lenox to Washington and 13th to 15th between
Alton and Michigan). The City is preparing the design criteria packages for those two
sections. Stacy Kilroy asked about the standing water on Prairie Avenue, alongside the
high school. Fernando stated that the City is finishing the northern part of it, 23rd to 28th
sb@@+. The City will also complete some of the landscaping as well as including some
additional drainage improvements, Saul Gross asked Fernando when the landscaping
will be done. Fernando answered, saying that it is not landscaping per say. The Cily is
looking at a spreader swale and providing a buffer area for the future Par 3 golf
course.
Fernando will return with dates to the next CIPOC Commit-tee meeting.
PW Verbal Status Re~ort: Roval Palm Avenue and 44th Street Floodina Mitiaation
Fernando Vazquez, Public Works, reported that there has been a 10-day delay due to
the cold weather. Contractor was laying the pipe in the wet and come to a stop do
to the cold condition. They are anticipating mid February for substantial completion.
Meeting Adjourned: 8:O 7pm
&v
T:\AGENDA\2011\3-09-11 \CIPOC January Meeting Minutes.docx
AM1 BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.miamibeachfl.gov
COMMlllEE MEMORANDUM
Mayor Matti Herrera Bower and Members of the City Commission
FROM: City Manager Jorge M. Gonzalez
DATE: March 9, 201 1
January 27,201 1.
SUBJECT: REPORT OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE MEETING OF
OLD BUSINESS
1. Follow up: Discussion regarding $94,000 - Sleepless Night
ACTION
None - Status Update
The Committee asked that anything finance related be given as a status report included in the
Finance & Citywide Projects Committee (F&CWP) Agenda.
Gary Farmer, Cultural Affairs Program Manager, presented the item and stated that on November 29,
2010 the Knight Foundation awarded the City a $200,000 matching grant for Sleepless Night 201 1 and
2012. The Committee asked that anything finance related be given as a status report included in the
Finance & Citywide Projects Committee (F&CWP) Agenda.
Commissioner Jerry Libbin asked, in reviewing the projected budget, where the $150,000 from the
Greater Miami Convention and Visitors Bureau (GMCVB) came from, and was it part of the
approximately $950,000 the City allocates to the GMCVB. The Committee asked for a breakdown of
the $950,000. The Committee also asked for a breakdown of the Sleepless Night budget. Below
referenced are both the budget for Sleepless Nights and the breakdown of the $950,000 for GMCVB.
Agenda Item C6 B
Date 3-7-11
TARGET MARKET INITIATIVES for GMCVB
201011 1 BUDGET
EXPENDITURES
BUDGET
r I
GOAL 1: ENHANCE THE DESTINATION'S TOURISM INFRASTRUCTURE AND EXPAND
ATTRACTION ASSETS
Spot Surveys (Lincoln Road, Ocean Drive, Beaches, MBCC) in-kind
GOALZ: ENHANCE THE VISITOR EXPERIENCE
Miami Beach Visitor Center (currently operated by the Miami Beach Chamber of Commerce)
Customer Service Initiatives
GOAL 3: OPTIMIZE SALES & MARKETING
Targeted lnitiatives
Boutique Hotel Program
One-time cost - redesigned websitelnew guide - boutique hotel
Gay & Lesbian Tourism Research & Co-op Advertising
GLBT sponsorshipslmarketingladvertising 2517 (Fund throughout-market)
Cultural Leverage
Sleepless Night
Collateralslpromo - other cultural (e.g. Soundscape Cinema Series, 25/7)
Film, Fashion & Entertainment
Trade Showslevents
Black Book Production and Reprint
EvenWFestival Season
Art Basel Miami BeachlArt Basel: Media, Promotions, Staff Travel
South Beach Wine and Food Festival Marketing
South Beach Comedy Festival
MarketingIPublic Relations - in-market
MarketinglPublic Relations - out-market (select events, locations)
MB Golf Club and Normandy Golf Course
Welcome Channel
Other Events incentivelmarketing supportlsponsorships (i.e. Miss MB, Conferenceslconventions,
film festivals, etc.)
Shop Miami Beach
Collateral materials and support (25/7, website, etc.)
TOTAL
REVENUES
Agreement Set Aside - MB Initiatives
TOTAL
$ 950,000
$ 950,000
Sleepless Nights Projected Budget 201 1
2. Discussion of a renewal for the Security Alliance contract
ACTION
REVENUE
CMB - CAC Marketing Funds
Grants
Knight Foundation Grant
GMCVB
Corporate Sponsorships
TOTAL INCOME
EXPENSES
City Services
Professional Services
Production and Equipment
Rental
Printing Services
The Committee recommended exercising the first and second renewal option for the unarmed
security guard services contract with Security Alliance and directed Administration to issue a
Request for Proposal (RFP) for the Security Guard Services Contract at least six (6) months
prior to the expiration of the current contract.
City Manager Jorge Gonzalez presented the item and gave a synopsis of the memo.
Other Operating Expenses $ 20,000.00 Artist Travel Expenses, ADA Accommodations, Misc.
TOTAL EXPENSES $ 719,000.00
PROJECTED
201 1
$ 94,000.00
$ 125,000.00
$ lO0,OOO.OO
$ 150,000.00
$ 250,000.00
$ 719,000.00
PROJECTED
201 1
$ 40,000.00
$ 379,000.00
$ 75,000.00
$ 35,000.00
$ 170,000.00
The Finance & Citywide Projects Committee, at its January 26, 2010 meeting, recommended the
issuance of a new Request for Proposal (RFP) for Security Guard Services. At its March 10, 2010
meeting, the Mayor and City Commission approved the issuance of an RFP for Security Guard
Services. The RFP was posed on BidSync and the Procurement's City website on March 10, 2010,
with an original bid opening date of April 9, 2010. The bid was also advertised in the March 12, 2010
Daily Business Review publication. At the May 20, 2010 Finance & Citywide Projects Committee, the
deadline for submission of the proposals for the RFP for security guard services was extended to allow
for an analysis of paid time off for employees covered by the Living Wage Ordinance, and the possible
inclusion of paid time off in the RFP requirements. Subsequently, the RFP opening date was
postponed and has been on hold until further direction by the Mayor and City Commission.
NOTES
VCA, NEA, State of Florida, Miami-Dade County
Year 1 of 2 -
-
Anticipated
Fire, Police, Sanitation, Prop Mgmt
Artist Fees, Festival Coordination, Technical Services, Shuttle Busses,
Legal (Immigration Attorney)
Staging, Sound, Lights, Backline, Barricades, Banner Stands,
Theatrical Expenses
T-shirts, Flyers, Programs, Posters
Marketing, Advertising and Public Relations
The City, at its sole option and discretion, may renew the contract for unarmed security guard services
with Security Alliance. The first renewal option would be retroactive to May 1, 2010 and the second
renewal would be from May I, 201 1 to April 30, 201 2. The Committee recommended exercising the
first and second renewal option for the unarmed security guard services contract with Security Alliance
and directed Administration to issue a Request for Proposal (RFP) for the Security Guard Services
Contract at least six (6) months prior to the expiration of the current contract.
3. Discussion regarding final suggested amendments to the Request for Proposals (RFP) to
provide parking cashierslattendants and supervisors for the City's parking garages.
ACTION
The Committee recommended:
increasing the hourly rate $1 for the "Supervisor" position
the RFP requires proposers to include standardized reports that they currently prepare
include an add alternate for a fraud prevention program
require that proposers state what fraud prevention program, if any, is already in place
City Manager Jorge Gonzalez presented the item.
The Administration further reviewed the Request for Proposals (RFP) with an effort to more align with a
cost plus model. In particular, the Price Proposal Form has resulted in a more user friendly format to
be completed by prospective bidders. Additionally, the new form is more inline with traditional "cost
plus" formats. Lastly, the hourly rate paid to employees must be compliant with the City's Living Wage
Ordinance Requirement. For purposes of evaluating the bidders, the hourly rate paid to employees in
Year One shall commence on October 1, 201 1 (City's Fiscal Year 201 1/12). The hourly rate to the
employees will be either $1 0.72 which includes benefits or $12.17 which does not include benefits
($10.72 + $1.45). When utilizing the FY 201 1/12 Living Wage hourly rate salary compression issues
arose: Cashierlattendants and Supervisors will both be at the Living Wage hourly rate. The Committee
recommended increasing the hourly rate $1 for the "Supervisor" position.
Chairperson Deede Weithorn asked that the RFP require proposers to include any standardized reports
that they currently prepare.
Commissioner Jerry Libbin was concerned about how proposals would be scored and how the points
will be distributed. Discussion followed. Chief Financial Officer Patricia Walker stated that she would
use a weighted average based on the number of proposers.
Commissioner Jorge Exposito expressed concern over the possibility fraud and suggested that fraud
prevention should be included in the RFP. Chief Financial Officer Patricia Walker suggested that a
requirement be added to the RFP for proposers to state what fraud protection, if any, is already in
place. Discussion ensued. The Committee recommended adding a requirement in RFP for proposers
to state what fraud prevention program, if any, the company already has in place and adding as an add-
alternate a fraud prevention program.
4. Discussion regarding Hop-on-Hop-off city bus tour service from various locations in the
City
ACTION
The Committee referred the item to the Land Use & Development Committee and
asked the City Attorney's Office to research allowing commercial sales in the
public right-of-way.
Cultural Arts & Tourism Development Director Max Sklar presented the item.
At the December 16, 2010 Finance and Citywide Projects Committee meeting the Committee
expressed concerns that the issuance of a Request for Proposal (RFP) and resulting contract could
lead to litigation similar to that experienced by the City of Key West. The Committee directed staff to
research the Key West case and to also provide additional information on potential revenue share
projections if a concession agreement was executed.
The City Attorney's Office researched the referenced litigation between Duck Tours and the City of Key
West. Duck Tours was seeking to operate tours of Key West similar to their operations in other cities.
The City of Key West had franchise agreements for sightseeing services with two sister entities: Conch
Tour Train, Inc. and Buggy Bus, Inc., d/b/a Old Town Trolley, both owned by Historic Tours of America
(HTA). These agreements were made by municipal ordinances that not only granted franchise status
to the train and trolley tours, but prohibited the issuance of similar franchises to competitors. The
ordinances also prohibited any sightseeing or shuttle company, other than the train and trolley tours,
from having offices, depots, ticket sales booths, and/or passenger loading or unloading "stops" within
1,000 feet of Train and Trolley's existing depots. Duck Tours argued that this created a monopoly and
violated the Commerce ClausEof the United Stated Constitution. Mr. Sklar stated that the City has no
intention of awarding an exclusive contract as part of a potential RFP. Therefore, the City Attorney's
Office is comfortable with proceeding with a RFP should the City Commission decided to do so.
Commissioner Jerry Libbin raised concerns over allowing commercial sales in the public right-of-way
and the congestion that on-street kiosks may add to the City. Discussion ensued. The Committee
referred the item to the Land Use & Development Committee and asked the City Attorney's Office to
research allowing commercial sales in the public right-of-way.
5. Discussion regarding the shift to an lPad from the printed agenda
ACTION
The Committee recommended Commissioner Deede Weithorn use the lPad for the February 9,
201 1 Commission Meeting and that the item be brought back to the March 24, 201 1 Finance &
Citywide Projects Committee meeting.
Commissioner Jorge Exposito asked staff to look at replacing printed Commission Agendas with IPads.
Gladys Gonzalez, lnformation Technology Division Director, presented the lPad analysis. The
Committee discussed the analysis presented and the practicality of the IPads. Commissioner Jerry
Libbin stated that he would use his personal lPad and have the lnformation Technology Department
install the software on it. The Committee recommended Commissioner Deede Weithorn use the lPad
for the February 9, 201 1 Commission Meeting and that the item be brought back to the March 24, 201 1
Finance & Citywide Projects Committee meeting.
NEW BUSINESS
6. Discussion of all fees administratively set or have been administratively set
ACTION
ltem Deferred
7. Explanation for any increases in individual department budgets (net of increases from
pension reallocations and internal service increases
ACTION
ltem Deferred
8. Discussion regarding proposing a refund of the Miami Beach millage increase
ACTION
Administration to provide quarterly reports on the status of new potential revenue initiatives are
given to the Finance 81 Citywide Projects Committee.
The Committee discussed giving a refund of the Miami Beach millage increase. Commissioner Jerry
Libbin supported giving a refund of the millage increase if the City was able to. Chairperson Deede
Weithorn did not favor committing to refunding the increase at this point; felt that it was too early to
determine if the City would be able to give a refund and stated that she favored lowering the millage
rather than giving a refund. Commissioner Libbin proposed segregating any additional revenue which
was unbudgeted, for the Commission to decide at a later date if a refund could be given. Chairperson
Weithorn felt that any additional revenue or saving should be used to replenish the approximate $3.5
million from the FY 2008109 Year-end surplus that was used to balance the budget for FY 201011 1 and
when that amount is reached she would favor discussing a refund. Conversation followed.
Chairperson Weithorn asked that quarterly reports on the status of new potential revenue initiatives be
given to the Finance & Citywide Projects Committee.
9. Discussion regarding the Convention Center Extension and Enhancement Plan
ACTION
None - Status Update
Assistant City Manager Hilda Fernandez presented the item.
Ms. Fernandez reviewed the pending issues and timeline outlined in the memo. Chairperson Deede
Weithorn asked if a market analysis had been done, so that the Master Plan meets the needs of this
market. City Manager Jorge Gonzalez stated that Conventions, Sports and Leisure International
(CSL) provided research and analysis with respect to the short and long-term planning initiatives for the
Miami Beach Convention Center. Commissioner Jerry Libbin was concerned that an expanded
convention center may reduce the number of bookings because event planners may plan for hotel
accommodations at several different locations for their event. Bill Talbert, president of the Greater
Miami Convention and Visitors Bureau (GMCVB), stated that a headquarter hotel would make planning
events easier and any overflow from a large event could be handled by any of the hotels that are
already within walking distance. Commissioner Libbin then asked what sized convention could be
accommodated comfortably and what size would be ideal. Ita Moriarty, senior vice president of
convention sales at the GMCVB, stated that an event of 15,000 - 20,000 could be accommodated but
the ideal size would be multiple events of 3,000 - 4,000 overlapping or occurring simultaneously.
Commissioner Jorge Exposito asked what the timeframe was from inception to completion. City
Manager Jorge Gonzalez stated that it would be approximately four (4) years from approval to
construction to get all of the new aspects in place and usable and then another three (3) years
approximately to renovate the existing space so that there will not be a loss of usage.
10. Discussion regarding Veterans Day Parade and Picnic 2011
ACTION
The Committee recommended funding the Veterans Day Parade and Picnic up to $25,000.
Commissioner Jerry Libbin presented the item.
Commissioner Libbin requested the City provide funding to the Veterans of Foreign Wars (VW) for the
Veterans Day Parade and Picnic in future years. The Committee recommended funding the Veterans
Day Parade and Picnic up to $25,000.
11. Discussion on adopting the Master Plan for the North Shore Bandshell Park Project
ACTION
The Committee requested that the Administration fund the connection from the park to the
beachwalk and the reconfiguration of 73rd Street in such a manner to ensure completion of
those elements concurrent with phase one of the projects. Furthermore, they asked that staff
ask the Police Department to comment on the furniture chosen for the park.
The Committee recommended approving the Basis of Design Report (BODR).
Assistant City Manager Jorge Gomez presented the item and gave a brief history of the North Shore
Bandshell Park project. Mr. Gomez presented the Draft Master Plan and the phased implementation
plan of the proposed improvements.
Chairperson Deede Weithorn asked that staff check with the Police Department to determine if the
tables and chairs chosen will invite the people to sleep on them. Chairperson Weithorn then opened
the floor to public comment. North Beach Resident Daniel Veitia stated his concerns with the project
which included the unfunded walkway connector to the beach. Mr. Veitia also asked that they City
conduct a traffic study which looks at replacing the existing parking spacesllot with a pick-up and drop-
off area for the elderly that will be visiting the Senior Center along with a bicycle lane. Discussion
ensued. The Committee recommended approving the Basis of Design Report (BODR).
THIS PAGE INTENTIONALLY LEFT BLANK
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 331 39, www.rniarnibeachfl.gov
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: March 9, 201 1
SUBJECT: REPORT OF THE NElGHBORHOODSlCOMMUNlTY AFFAIRS COMMITTEE
MEETING HELD ON THURSDAY, FEBRUARY 3,2011.
A meeting of the Neighborhoods/Community Affairs Committee was held on Thursday, February 3,
201 1 at 3:OOpm in the City Manager's Large Conference Room, 4th lo or, City Hall. Commissioners
in attendance: Jerry Libbin and Edward L. Tobin. Members from the Administration and the public
were also in attendance. Please see the attached sign-in sheet.
THE MEETING OPENED AT 3:23
1. FOLLOW-UP REPORT REGARDING THE TRANSPARENCY,
ACCOUNTABILITY COMMITTEE (TRAC). (5:41 PM)
RELIABILITY,
Patricia Walker, Chief Financial Officer, reviewed the report included in the agenda on the status
of the technology recommendations in the TRAC report.
ACTION: The Committee made no motion; this item was a status report only.
2. DISCUSSION REGARDING THE MAPPING OF OLD ALTON ROAD ON MIAMI BEACH. (5:50
PM)
ACTION: The Committee did not discuss this item and it was deferred to a future meeting of the
NCAC.
3. DISCUSSION REGARDING OVERGROWN SHRUBS ON DUNES AND BEACH WALKS IN
MIAMI BEACH. (4:29 PM)
Lisa Botero, Environmental Resource Manager, introduced the item for discussion and provided a
brief history of the dune. She reviewed past and ongoing efforts and projects to maintain these
areas.
Paula Schmitz spoke.
Jo Manning spoke.
Ms. Botero explained that staff recently walked from 1'' Street to 87th Terrace identifying the areas
of large growths of scaevola and are currently in the process of reviewing and prioritizing areas to
work on based on need and available funds. Commissioner Libbin requested to see the
prioritization report when it is complete.
Frank Del Vecchio spoke. I
I Agenda Item Lg C
i Date 3-?-//
City Commission Memorandum
March 9,201 1
Report of the Neighborhoods /Community Affairs Committee of February 3, 201 1
Page 2 of 6
Discussion continued regarding efforts made in the dune areas as it relates to homeless persons.
Carla Probus spoke.
Commissioner Tobin stated that he believes this to be an accountability issue and the
Administration needs to make a commitment and needs to have a schedule and needs to abide
by that schedule.
The Committee directed the Administration to prioritize the order of dune areas to be cleaned, and
adopt a procedure and schedule for ongoing maintenance of the dunes, including who will be
responsible, and report back via a Letter to Commission (LTC).
Commissioner Libbin also asked that the Environmental Coalition of Miami Beach (ECOMB) be
invited to a future meeting of the NCAC to discuss their schedule of beach cleanups.
ACTION: The Committee (Commissioners Libbin and Tobin present) directed the Administration
to prioritize the order of dune areas to be cleaned, and adopt a procedure and schedule for
ongoing maintenance of the dunes, including who will be responsible, and report back via a Letter
to Commission (LTC).
4. DISCUSS VARIOUS ISSUES RELATED TO FLAGLER MEMORIAL (MOMUMENT) ISLAND,
ITS CURRENT AND FUTURE OPERATIONS AND MANAGEMENT OPTIONS. (3:23PM)
Hilda M. Fernandez, Assistant City Manager, introduced the item and noted that there is a hand-
out that was requested to be distributed at the meeting from a member of the working group that
was convened to help provide assistance and suggestions on this issue because it has such
interest to so many people in the community. She explained the reason this topic is being
discussed is that the Administration is asking for direction from the committee. Ms. Fernandez
reviewed the current concerns regarding the use of the island including: the affect of the people
accessing the island and the impact of that access (apart from the environmental impact, people
are tying off to trees); concern as to what is happening as they anchor off, what they are throwing
in the water and what is being left on the island which can amount to a significant amount of litter
and then the activities that people engage in on the island. She reviewed the potential solutions
and options outlined in the agenda memo.
Gary Held, First Assistant City Attorney, explained the Public Trust Doctrine.
Paul Orofino spoke
Debra Leibowitz spoke.
Frank Del Vecchio spoke.
Commissioner Libbin stated that he does not believe that new legislation by itself is the answer.
He suggested that if it is decided to do something different, that it should be during the months
where the highest number of complaints had come in which would be the summer months. He
added that the he would agree with installing security cameras as well as adding a staff person on
Fridays, Saturdays, and Sundays. Fees from a permit program could be used to fund some of
these suggestions.
Ms. Fernandez explained that there are significant concerns for the safety of staff left alone on the
island and it is not recommended.
Michelle Naples spoke.
City Commission Memorandum
March 9,201 1
Report of the Neighborhoods /Community Affairs Committee of February 3, 201 1
Page 3 of 6
Carla Probus spoke.
Commissioner Libbin suggested referring the discussion to the full commission.
Discussion continued regarding the possibility of a permit process as well as how Police currently
handle trespass situations. Ms. Fernandez added that the only ticket that can be issued to
someone on the island after-hours is for their failure to obey a sign, which is a new civil citation in
the City of Miami Beach.
Commissioner Tobin added that new Marine Patrol positions that have been recently funded
should be able to assist with these issues and confirmed that Marine Patrol does not need a Code
officer with them to issue a noise violation.
Ms. Fernandez clarified that the permit process option would be a mechanism to limit the number
of boats physically beaching onto the island during park hours. The park remains open to anyone
that wishes to anchor offshore and swim to the island or beach temporarily and offload their
people onto the island.
Commissioner Tobin expressed that he is fairly close to agreeing with a permitting process. He
does think that there will be a better result now that there is some funding to allow staff to have
the opportunity to do their job.
Mr. Fennessey spoke.
Based on comments by Mr. Fennessey, Commissioner Libbin asked Jose Smith, City Attorney, to
look into the possibility for a different fine structure and warning structure for noise ordinance
violators on and near the island given that it is more costly to enforce.
Commissioner Tobin made the motion to refer this discussion to the full City Commission in April
201 1 at a time certain; for the Administration to be prepared to present the permitting concept for
beaching a boat on the island, reviewing of the fine and warning notice structure for noise
violations on the island. Motion seconded by Commissioner Libbin.
ACTION: The Committee (Commissioners Libbin and Tobin present) moved to refer this
discussion to the full City Commission in April 201 1 at a time certain; for the Administration to be
prepared to present the permitting concept for beaching a boat on the island, reviewing of the fine
and warning notice structure for noise violations on the island. (Vote: 2-0)
5. FOLLOW-UP DISCUSSION AND REQUEST FOR FURTHER DIRECTION CONCERNING THE
DOGS OFF-LEASH SIX MONTH TRIAL PROGRAM APPROVED BY THE CITY COMMISSION
IN SOUTH POINTE PARK THAT BEGAN ON JUNE I, 2010 AND CONCLUDED ON
NOVEMBER 30,2010. (4:55 PM)
Hilda M. Fernandez, Assistant City Manager, read into the record a statement from the Parks
Advisory Committee regarding their unanimous motion to recommend that the dog off-leash pilot
program in South Pointe Park be terminated as it stands and that the City's off-leash laws be
enforced citywide in all parks. She continued by reviewing efforts made by Code and Security
Officers in the parks as well as the planned initiatives with additional Code Compliance staff.
Jonathan Groff spoke.
City Commission Memorandum
March 9,201 1
Report of the Neighborhoods /Community Affairs Committee of February 3, 201 1
Page 4 of 6
Commissioner Libbin stated that he believes a small hedge should be added to enclose the
designated area to allow off-leash at all times. He believes that the program should continue.
Commissioner Libbin clarified that he would like the small hedge placed once the off-leash area
returns to its permanent location after the planned art project is completed. He does not want a
hedge placed in the temporary location. Ms. Fernandez recommended bringing the discussion of
a hedge for the permanent location back to the committee for discussion prior to it being planted
as she recalled concerns expressed by the public previously, including dog owners that did not
want a hedge.
Larry Wyman spoke.
Ron Aberman spoke.
Jonathan Groff spoke.
Frank Del Vecchio spoke.
Carla Probus spoke.
Robert Santos-Alborna suggested having a gate with the hedge.
Commissioner Tobin made a motion to recommend extending the trial period and to include the
addition of two (2) hours in the evening (hours to be determined) on Monday through Friday only
and to consider adding a hedge to surround the off-leash area once it returns to its permanent
area. Motion seconded by Commissioner Libbin.
ACTION: The Committee (Commissioners Libbin and Tobin present) moved to recommend
extending the trial period and to include the addition of two (2) hours in the evening (hours to be
determined) on Monday through Friday only and to consider adding a hedge to surround the off-
leash area once it returns to its permanent area. (Vote: 2-0)
Committee took a 1 0-minute break at approximately 5:30pm
6. DISCUSSION REGARDING A RESOLUTION REVISING THE SPECIAL EVENTS
REQUIREMENTS AND GUIDELINES," BY AMENDING THE SECTIONS ENTITLED
"WEDDINGS AND CEREMONIES," "MINIMUM REQUIREMENTS," INTERNAL REVIEW
PROCEDURE," "CRITERIA FOR GRANT OF SPECIAL EVENT PERMIT," "EXTERNAL
REVIEW PROCEDURE," "ADHERENCE TO REGULATIONS AND OTHER POLICIES,"
"BEACH VEHICLE ACCESS POLICY," "EVENT SIGNAGE," "PRODUCT
PROMOTIONITEMPORARY SAMPLING", AND "ENFORCEMENT AND PENALTIES;" AND
FURTHER AMENDING THE SPECIAL EVENT FEE SCHEDULE, AND HEREBY PERMITTING
AND RESTRICTING FURTHER USES ON PUBLIC PROPERTY. (5:43 PM)
Graham Winick, Film and Print Production Manager, reviewed the amendments to the Special
Events Requirements and Guidelines as outlined in the agenda. Commissioner Libbin expressed
his concern with a late fee for applications.
Commissioner Libbin spoke of his concerns with the following items:
To be sure that the reasons that would trigger a shutdown of an event will be
quantified and clearly outlined.
Multiple violations during a single event should be changed from "may" to "shall" be
considered as one incident.
in addition to issuing a violation to the applicant, in certain instances Commissioner
Libbin believes that the professional hired to coordinate the event should be issued a
violation, such as is done for handbillslflyers.
City Commission Memorandum
March 9,201 1
Report of the Neighborhoods /Community Affairs Committee of February 3, 201 1
Page 5 of 6
The word "shall" be changed to "may" regarding the requirement for a police escort
during set-up in a park. Set-up at the beach is not to be changed, it shall still be
required.
Although it is standard practice, detail within the guidelines, the option of either paying
the City a fee of 15% of gross sales or a fee based on the square footage fee.
Change the deposit is to be forfeited if a violation is issued to holding an amount
sufficient to cover the violation pending outcome of an appeal, if filed or failure to pay
the violation.
Change the refund period from six (6) to three (3) weeks.
Max Sklar, Cultural Affairs and Tourism Development Director clarified the consecutive day
clause.
Commissioner Libbin passed the gavel to Commissioner Tobin and made a motion to recommend
the changes listed above. Motion seconded by Commission Tobin.
ACTION: The Committee (Commissioners Libbin and Tobin present) moved to recommend
the following additional changes:
To be sure that the reasons that would trigger a shutdown of an event will be
quantified and clearly outlined.
Multiple violations during a single event should be changed from "may" to "shall"
be considered as one incident.
In addition to issuing a violation to the applicant, in certain instances
Commissioner Libbin believes that the professional hired to coordinate the event
should be issued a violation, such as is done for handbillslflyers.
The word "shall" be changed to "may" regarding the requirement for a police
escort during set-up in a park. Set-up at the beach is not to be changed, it shall
still be required.
Although it is standard practice, detail within the guidelines, the option of either
paying the City a fee of 15% of gross sales or a fee based on the square footage
fee.
Change the deposit to be forfeited if a violation is issued to holding an amount
sufficient to cover the violation pending outcome of an appeal, if filed, or failure to
pay the violation.
Change the refund period from six (6) to three (3) weeks.
(Vote: 2-01
DISCUSSION REGARDING THE COUNTY'S RESOLUTION FOR CO-DESIGNATION OF
PORTIONS OF VENETIAN CAUSEWAY AS JUDGE IRVING CYPEN WAY. (5:40 PM)
Commissioner Libbin stated that this action was not initiated by the City; it was initiated by the
County and the City is being asked to support it.
Hilda M. Fernandez, Assistant City Manager, stated that Mr. William Cary has advised that the
Venetian Causeway is an American Scenic Highway and is a National Registered Historic
property and his recommendation regarding this co designation that the name being added be
given a subordinate look and feel to the Venetian Causeway which is the historic name. In this
case, if any signage is place with the co-designation, the subordinate name be given a smaller
font.
City Commission Memorandum
March 9,201 1
Report of the Neighborhoods /Community Affairs Committee of February 3, 201 1
Page 6 of 6
Mr. Raul Aguila, Deputy City Attorney, stated that this request can be transmitted to the County,
however, it is not in the City's jurisdiction. He recommended having the City Manager authorized
to send the recommendation to the County.
ACTION: The Committee unanimously moved to recommend to the Commission to support the
co-designation as requested by the County and recommend the added name be requested to be
subordinate.
THE MEETING ADJOURNED AT 5:55 PM.
Note: The next meetings of the Neighborhoods/Community Affairs Committee are scheduled for Friday, March 11,201 I -
and Thursday, April 7, 201 1. Both will be held at 3:OOpm in the City Manager's Large Conference Room.
T:\AGENDA\2011\3-09-1 I\NCAC Report- 3-9-201 1 .doc
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 331 39, www.rniamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: March 9, 201 1
COMMllTEE MEETING
SUBJECT: REPORT OF THE FEBRUARY USE AND DEVELOPMENT
A meeting of the Land Use and Development Committee was held on February 23,
201 1. Members in attendance were Commissioners Gongora, Wolfson, Exposito; Mayor
Bower was1 also in attendance. Members from the Administration and the public were
also in attendance. Please see the attached sign-in sheet. The meeting was called to
order at 4:15 pm.
1. ELECTION OF OFFICERS FOR THE LAND USE AND DEVELOPMENT
COMMITTEE.
AFTER-ACTION: Commissioner Wolfson elected Chair; Commissioner Gongora
elected vice-chair.
MOTION: Exposito/Gongora (vote 3-0)
Commissioner Wolfson nominated for Chair.
MOTION: ExpositolGongora (vote 3-0)
Commissioner Gongora nominated for vice-chair.
OLD BUSINESS:
2. DISCUSSION ON A STRICTER PANHANDLING ORDINANCE.
(RETURNING FROM THE NOVEMBER 22,2010 LUDC MEETING)
AFTER-ACTION: Hilda Fernandez introduced the item.
MOTION: Exposito/Gongora (vote 3-0)
Approve the ordinance and send to the full City Commission.
3. DISCUSSION ON THE ISSUANCE OF A REQUEST FOR PROPOSAL (RFP) TO
DEVELOP A CITY-WIDE TRANSPORTATION PLAN.
(DEFERRED FROM THE JANUARY 31,2011 LUDC MEETING)
AFTER-ACTION: ltem Deferred
4. PROPOSED ALTON ROAD HISTORIC DISTRICBUFFER OVERLAY.
(DEFERRED FROM THE JANUARY 31,2011 LUDC MEETING),
'~~enda ltem CQD
Date 3-9-11
City Commission Memorandum
Report of the Land Use & Development Committee Meeting of February 23,2011
Page 2 of 4
AFTER-ACTION: ltem deferred. March Committee meeting to start early (3:30 p.m.)
and time certain to hear this item shall be 5:00 p.m.
5. PROPOSED PARKING DISTRICT #5 FOR THE ALTON ROAD CORRIDOR.
(DEFERRED FROM THE JANUARY 31,2011 LUDC MEETING)
AFTER-ACTION: ltem deferred. March Committee meeting to start early (3:30 p.m.)
and time certain to hear this item shall be 5:00 p.m.
NEW BUSINESS:
I I
6. DISCUSSION ON ARTIFICIAL GRASS AT HOTELS AND HOMES AND THE
PLANNING DEPARTMENT PROCEDURE FOR APPROVING SAME.
(REQUESTED BY COMMISSIONER JONAH WOLFSON, ITEM C4A, JANUARY 19,
201 1 CITY COMMISSION MEETING)
AFTER-ACTION: ltem not reached.
7. DISCUSSION REGARDING THE NOTICE REQUIREMENTS FOR ALL LAND USE
BOARDS.
(REQUESTED BY COMMISSIONER JONAH WOLFSON, ITEM C4B, JANUARY 19,
2011 ClTY COMMISSION MEETING)
AFTER-ACTION: ltem deferred.
8.DISCUSSION REGARDING A RECOMMENDATION OF THE DISABILITY ACCESS
COMMIlTEE TO CREATE A LANE OF TRAVEL ON THE 1100 BLOCK OF LINCOLN
ROAD. (REQUESTED BY MAYOR MATTI HERRERA BOWER, ITEM C4C,
JANUARY 19,201 1 ClTY COMMISSION MEETING)
AFTER-ACTION: The matter was introduced by the Mayor and discussed. Robert
Wennett spoke, and informed the Committee that a proposal has been prepared to
construct a paved walkway made of the same materials and design as the rest of the
plaza, but much flatter and smoother. The cost to the City will be $1 00,000.
MOTION: Gongora/Exposito (vote 3-0)
Place the project on the list of proposed Capital Improvement Projects for the upcoming
year.
9. SHORT TERM RENTAL ORDINANCE ENFORCEMENT. (REQUESTED BY
COMMISSIONER JORGE EXPOSITO, ITEM R9F, JANUARY 19,201 1 CITY
COMMISSION MEETING)
AFTER-ACTION: Commissioner Exposito began by introducing' the matter of short-term
rental enforcement. Jorge Gomez explained the City's current enforcement procedures
and efforts. Commissioner Gongora discussed the legal issues regarding minimum
evidence required for violations to be given. City Attorney Jose Smith explained the
City's understanding with regard to the rules of evidence, and how an internet ad alone
is not sufficient to convict someone of illegal short-term rentals. Attorney Alex Boksner
discussed that hearsay alone was also not sufficient, and Commissioner Wolfson
questioned this position.
City Commission Memorandum
Report of the Land Use & Development Commitfee Meeting of February 23,2011
Page 3 of 4
Residents of the City's various neighborhoods spoke in opposition to illegal short-term
rentals, including Edna Buchanan of San Marino Island, Christina Pena, Barbara Hagen
of Hibiscus Island, Hans Mueller, Palm Hibiscus Homeowner Assoc., Jo Asmundson,
Terry Bienstock, Aaron Sugarman, Jeff Donnelly, Eric Harari, Jack Johnson, Adam
Shedroff, Sherry Roberts, Arthur Marcus, Jo Manning, Enrique Maturin, Amy Fried, Jane
Lawson, Carol Hoffman, Ira Krieger, and others.
MOTION: Gongora/Exposito (vote 3-0)
Direct the Administration to (1) convene a meeting of the Commission's Legal 1
Committee in order to examine the issue of minimum evidence requirements; (2)
authorize more proactive enforcement actions including searching vacation rental
websites; and (3) pursue better education of the public by emailing information on the
City's regulations to the Realtor's Association email list.
MOTION: Gongora/Exposito (vote 3-0)
Continue the matter to next month's LUDC meeting with (I) an examination of increasing
the fines for violations; (2) investigate adding language regarding the restrictions on
short-term rentals into the City's "no-lien affidavits"; and (3) requiring disclosure by
sellers to buyers that properties are within zoning districts that do not permit transient
rentals.
10. DISCUSSION REGARDING AN ORDINANCE AMENDING THE CODE OF THE
CITY OF MIAMI BEACH, BY AMENDING CHAPTER 2, "ADMINISTRATION,"
ARTICLE 11, "CITY COMMISSION", BY ENACTING A NEW SECTION 2-12,
"MEETING AGENDAS," REQUIRING PROPOSED LEGISLATION OR ORDINANCES
THAT APPEAR ON A ClTY COMMISSION OR COMMISSION COMMITTEE AGENDA
TO HAVE A COMMISSIONER SPONSOR IDENTIFIED; PROVIDING FOR
REPEALER; CODIFICATION; SEVERABILITY; AND AN EFFECTIVE DATE.
(REQUESTED BY COMMISSIONER JONAH WOLFSON,
ITEM R9K, JANUARY 19,2011 CITY COMMISSION MEETING)
AFTER-ACTION: ltem deferred
11. DISCUSSION REGARDING STAY OF PROCEEDINGS OF ClTY CODE SECTION
118-136 AND SECTION 118-137, RESULTING FROM APPEALS OF
ADMINISTRATIVE DECISIONS TO THE BOARD OF ADJUSTMENT. (REQUESTED
BY COMMISSIONERS EDWARD L. TOBIN, JERRY LIBBIN, & VICE-MAYOR
MICHAEL GONGORA, ITEM C4D, FEBRUARY 9, 2011 ClTY COMMISSION
MEETING)
AFTER-ACTION: ltem deferred.
12. DISCUSSION REGARDING THE GALE HOTEL HEIGHT LIMITS.
(REQUESTED BY VICE-MAYOR MICHAEL GONGORA AND COMMISSIONER
JONAH WOLFSON, ITEM R9G, FEBRUARY 9,2011 ClTY COMMISSION MEETING)
AFTER-ACTION: Commissioner Wolfson introduced the item and his thoughts
regarding increased height limits for the Gale Hotel property. Mayor Bower expressed
concern regarding protecting existing historic buildings. Staff explained that the current
zoning allows up to 5 stories and 50 feet for new construction and ground floor additions,
City Commission Memorandum
Report of the Land Use & Development Committee Meeting of February 23,2011
Page 4 of 4
and permits only a one story rooftop addition to existing contributing buildings. While the
proposed height increase would permit up to 7 stories and 80 feet, staff explained that
this could only be achieved on the subject site through the demolition of the existing
historic Regent Hotel which currently occupies the west half of the site. When appraised
of the fact that to reach seven stories a historic building would be proposed for
demolition, both Mayor Bower and Commissioner Wolfson expressed concern.
Neisen Kasdin representing property owner Russell Galbut spoke about the site and that
in his opinion the subject site and the surrounding area should have higher development
regulations than currently permitted, and argued that the Historic Preservation Board
should decide whether the existing building should be preserved or not.
Jeff Donnelly commented that the HPB will not be in a strong position to oppose the
demolition of an existing historic building if the Commission is seen as advocating for a
higher height limit for the site, which could only be achieved through demolition. He also
indicated that MDPL should be advised regarding this issue and brought into the
discussion.
Discussion continued regarding zoning in progress and other legal issues.
Commissioner Exposito moved for the item to be sent to the Planning Board only as a
discussion item, not as a full ordinance amendment. Commissioner Gongora also
motioned that the matter should be further discussed at the next LUDC meeting, which
occurs prior to the next Planning Board meeting.
MOTION: ExpositolGongora (vote 3-0)
Direct-that the proposal be reviewed by the Planning Board only as a discussion item.
MOTION: GongoralExposito (vote 3-0)
Continue the matter to the next LUDC meeting.
Attachment
JMGIJGGIRGL
t:\agenda\2011\3-09-1 l\ludc meeting of february 23,201 I .docx
LAND USE AND DEVELOPMENT COMMITTEE MEETING February 23, 201 1 @ 4:00 pm City Manager's Large Conference Room Attendance Sheet
NAME LAND USE AND DEVELOPMENT COMMITTEE MEETING February 23, 201 1 @ 4:00 pm City Manager's Large Conference Room Attendance Sheet F:\cqr\$ALL\DE PINEDO\LUDC\2011 \Sign In Sheet 201 1 .docx .
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting The
Recommendation Of The City Manager, Pursuant To Request For Qualifications (RFQ) No. 04-1011 1, For Design,
Bid, Award, and Construction Administration Services For The South Pointe Pier Park Project, And Authorizing The
Administration To Enter Into Negotiations With The Top-Ranked Firm, Post, Buckley, Schuh & Jernigan, Inc.; And
Should The Administration Not Be Able to Successfully Negotiate An Agreement With The Top-Ranked Firm,
Authorizing The Administration To Negotiate With The Second-Ranked Firm, Bermello Ajamil & Partners, Inc.; And
Should The Administration Not Be Able To Negotiate An Agreement With The Second-Ranked Firm, Authorizing The
Administration To Negotiate An Agreement With The Third-Ranked Firm, Keith and Schnars, P.A.
Key Intended Outcome Supported:
[ Ensure well-maintained infrastructure 1
Supporting Data (Surveys, Environmental Scan, etc.):
According to the City's 2007 Community Satisfaction Survey, 84% of City residents rated recent capital projects
completed as "excellent" or "good."
Issue: I Shall the Mayor and City Commission adopt the Resolution? I
Item SummarylRecommendation:
( The conceptual design approved on May 5, 2009, by the City's Finance and Citywide Projects Committee will be used
as the basis for the development of the design and construction documents. The pier's superstructure shall be
replaced within the similar footprint while also improving the aesthetic appearance and user experience in a manner
that is complementary to that found in South Pointe Park. The existing pier is in poor structural condition and is
currently closed to the public. The Consultant shall provide Architectural, Structural Engineering, MEP Engineering,
Civil Engineering, FDEP Coastal Permitting Consultant, Landscape Architecture, Construction Cost Estimating,
Surveying and Geotechnical services for the Project. The work shall include, but not be limited to, conceptual
drawing@), surveying, geotechnical, design development, estimate(@ of probable construction cost, construction
documents, permitting, bidding I award, and construction administration services for the Project.
On February 23, 201 1, the Committee convened to score and rank the proposals. In determining the best qualified
firms, the Committee discussed each firm's proposal according to the criteria as set forth in the,RFQ. Upon
completion of the presentations and interviews, the Committee discussed their individual perceptions of each
prospective firm's qualifications, experience, and competence in order to score and rank each accordingly. During
discussions, several members of the Committee excused themselves due to previous obligations .leaving the
Committee without a quorum to make a final recommendation. As a result of not having quorum to conclude the
meeting, Lisa Botero was nominated as Committee Chair and moved to reconvene on February 25, 2011, when the
Committee would be able to continue its discussion. Upon further discussions at its second meeting and additional
feedback from the Public Works Department, the Committee (Stacy Kilroy was absent) voted unanimously to
recommend Post, Buckley, Schuh & Jernigan, Inc. as the top-ranked firm, Bermello Ajamil & Partners, Inc. as the
second-ranked firm, and Keith and Schnars, P.A. as the third-ranked firm. I Post. Bucklev. Schuh & Jerniaan. Inc.
Post, Buckley, Schuh & Jernigan, Inc. (PBS&J) is a consulting firm with core services that encompass engineering,
planning, architecture, landscape architecture, construction cost estimating, and construction administration and has
been providing these services since 1960. Similar projects include the Jacksonville Beach Fishing Pier in Jacksonville,
Florida, the Four Seasons Pier Project in Orange Beach, Alabama, the Navarre Fishing Pier Reconstruction in Navarre
Beach, Florida, and the Okaloosa Island Fishing Pier Reconstruction in Fort Walton Beach, Florida. The rest of
PBS&J1s project team consists of subconsultants from Kaderabek Company and Morgan & Eklund, Inc.
1
Advisory Board Recommendation:
I
Financial Information:
Account Source of
Funds:
OBPl
Financial Impact Summary: NIA
,
a
1
Total
Amount
NIA
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: March 9, 201 1
SUBJECT: A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF THE ClTY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE ClTY
MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 04-
1011 1, FOR DESIGN, BID, AWARD, AND CONSTRUCTION ADMINISTRATION
SERVICES FOR THE SOUTH POINTE PIER PARK PROJECT; AND AUTHORIZING
THE ADMINISTRATIONTO ENTER INTO NEGOTIATIONS WlTH THE TOP-
RANKED FIRM, POST, BUCKLEY, SCHUH & JERNIGAN, INC.; AND SHOULD THE
ADMINISTRATION NOT BE ABLE TO SUCCESSFULLY NEGOTIATE AN
AGREEMENT WlTH THE TOP-RANKED FIRM, AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE WlTH THE SECOND-RANKED FIRM,
BERMELLO AJAMIL & PARTNERS, INC.; AND SHOULD THE ADMINISTRATION
NOT BE ABLE TO NEGOTIATE AN AGREEMENT WlTH THE SECOND-RANKED
FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE AN AGREEMENT
WlTH THE THIRD-RANKED FIRM, KEITH AND SCHNARS, P.A.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
On July 27, 2005, the Mayor and City Commission approved the Basis of Design Report for the
South Pointe Park Project, pursuant to Resolution No. 2005-25978 of which the South Pointe
Park Pier was a component.
On October 25, 2007, a discussion on the Pier Project was held at the Finance and Citywide
Projects Committee meeting, during which, several cost options were provided by Hargreaves &
Associates (Hargreaves), along with five (5) conceptual design options. The Committee's
preferred option was Alternate Two: rebuild the pier within the existing footprint. After further
refinement, Hargreaves developed and presented further conceptual design options to the
Committee on May 29, 2008, and July 10, 2008. As directed by the Committee at the July loth
meeting, the design required modification in order to maintain its construction cost within $4
million.
On May 5, 2009, the City's Finance and Citywide Projects Committee approved the conceptual
design for the South Point Park Pier and subsequently on July 15, 2009, the City Commission
approved and officially adopted the design concept for the South Pointe Park Pier.
Commission Memorandum - RFQ-04-lO/lI - Bid, Award, and Construction Services for the
South Pointe Pier Park Project
March 9, 201 1
Page 2 of 9
The project has several unique characteristics beyond its condition as a simple waterborne
structure. The project sits within a highly visible, narrow navigation channel used for
international shipping lines and cruise ships. All coastal maritime and navigation requirements
will need to be satisfied before and during construction activities. The physical location also
requires consideration as to how to properly engineer the project as to anticipate limited, water-
based construction access.
The project site has multi-layered jurisdictional land and water rights between the City, State
and Federal government. All land and water rights will require updates and shall be secured
prior to construction. The project is further affected by sensitive environmental conditions,
including threatened species protection. All required permits shall be secured and the
conditions monitored to complete the project with minimal environmental impact.
Hargreaves was retained in late 20071early 2008 to provide, design, permitting and construction
administration services for South Pointe Park Pier. At the culmination of the planning process,
Hargreaves was to proceed with the development of the design documents for the project.
Hargreaves has not maintained its design schedule and has not provided requested backup
documentation to support its requested applications for payment. Construction plans were to be
completed by winter of 2009. To date, Hargreaves has not progressed past a 30% effort. All
requests from City staff for supporting documentation and status reports have been ignored.
The City has compensated Hargreaves approximately $49,400 towards the design task and the
City will not release further payment until receipt of the supporting documentation. Therefore, it
is in the City's best interest to proceed to retain a professional services firm to provide design,
permitting and construction administration services to implement the concept developed during
the planning phase and approved by the Committee.
This is a time-sensitive request since the project is partially funded by the Florida Inland
Navigation Grant in the amount of $323,075, which required AIE services completion by
September I, 2010. The Office of Budget and Performance Improvement is assisting the Office
of Capital lmprovement Projects to extend the deadline to allow the City to get the project on
schedule once again.
SCOPE OF SERVICES
On May 5, 2009, the City's Finance and Citywide Projects Committee (FCWPC) approved the
conceptual design for the South Point Park Pier and subsequently on July 15, 2009, the City
Commission approved and officially adopted the design concept for the South Pointe Park Pier.
The approved conceptual design will be used as the basis for the development of the design
and construction documents. The pier's superstructure shall be replaced within the similar
footprint while also improving the aesthetic appearance and user experience in a manner that is
complementary to that found in South Pointe Park.
The existing pier is in poor structural condition and is currently closed to the public. The
proposed improvements will be based on the approved Conceptual Plan and include at a
minimum the following amenities:
Commission Memorandum - RFQ-04-10/11 - Bid, Award, and Construction Services for the
South Pointe Pier Park Project
March 9, 201 I
Page 3 of 9
Demolition of existing structure
Construction of a new structure
Connection to South Pointe Park
Railings
Benches
Fishing amenities
Shade shelters (as allowable by the regulatory agencies)
Lighting (as allowable by the regulatory agencies)
The Consultant shall provide Architectural, Structural Engineering, MEP Engineering, Civil
Engineering, FDEP Coastal Permitting Consultant, Landscape Architecture, Construction Cost
Estimating, Surveying and Geotechnical services for the Project. The work shall include, but not
be limited to, conceptual drawing(s), surveying, geotechnical, design development, estimate(s)
of probable construction cost, construction documents, permitting, bidding / award, and
construction administration services for the Project.
The professional services required will include scope of work involving coastal engineering and
marine type construction in a heavy marine environment. As a point of reference with respect
to the Pier project's complexities, the following represents some, but not all of the regulatory
agencies and/or ordinances that will have significant review jurisdiction:
US Army Corps of Engineers
US Coast Guard
Florida Department of Environmental Protection (FDEP)
Marine Turtle Lighting Ordinance
Coastal Construction Control Line Program
Florida Fish and Wildlife Conservation Commission (FFWCC)
South Florida Water Management District (SFWMD)
Miami-Dade County Department of Environmental Resources Management (DERM)
Miami-Dade County Shoreline Review Board
City of Miami Beach
The Plans submitted for permitting by the Consultant shall include the following:
Provisions to implement a Stormwater Pollution Prevention Plan
Compliance with National Pollutant Discharge Elimination System
ldentify temporary staging
ldentify Dewatering Plan and Dewatering areas
Plans shall identify provision for contractor to assume any and all responsibilities for any
water control violations resulting from failure to eliminate and or control turbid runoff from
leaving the site as issued by any agency having jurisdiction.
Conduct pre and post dredge hydrographic surveys as required for permitting agencies.
Plans shall provide for dredge operations plan.
Plans shall illustrate a project implementation plan and schedule that maps the delivery
of the project in phases to meet established criteria related to local, state and federal
marine construction
Plans shall include all necessary drawings and technical specifications needed to
Commission Memorandum - RFQ-04-10/11 - Bid, Award, and Construction Services for the
South Pointe Pier Park Project
March 9, 201 I
Page 4 of 9
construct the improvements and shall be defining documentation of what is authorized
and approved.
Documents may be developed in multiple packages based on project phasing schedule.
Prepare utility coordination, permits and advise of all fees associated with all site, utility
etc. work.
Prepare presentation materials to illustrate the final design and participate in public
outreach and regulatory agency review meetings.
Obtain all required building permits as well as any other permits necessary for the
construction of the pier and attend public meetings as required by the City.
The City is interested in moving this project forward quickly. To that end, this RFQ contemplates
the preparation and issuance of a minimum of two (2) bid packages to allow demolition activities
to occur concurrently while contract documents are being prepared and permitted. The
Consultant shall be required to provide design and construction documents for a minimum of
two phases;
Phase One (1): Pier Demolition Phase
Phase Two (2): New Pier Design I Construction Documents Phase
The selected firm shall be tasked with, but not limited to, the following duties and
responsibilities:
Task One (1)-Conceptual Desiun: The purpose of this Task is to develop and formalize the
approved conceptual design dated May 5, 2009, by seeking the approval of the City's Design
Review Board (DRB) as well as meet with the required City staff to validate these documents,
and make necessary adjustments to meet the City's functional requirements, incorporate
community input, and provide preliminary cost estimate to comply with the project budget of
$4,000,000 and develop a project schedule and implementation plan that complies with Florida
Inland Navigational Grant as well as takes into account all the required inspections by all
Authorities Having Jurisdiction (AHJ).
The Conceptual Design Phase will include the following major tasks: (1) Project Kick-Off
Meeting; (2) Project Site Reconnaissance Visit; (3) Review of Conceptual Plan with City
Departments; (3) Meetings with all Agencies Having Jurisdiction with the Project to confirm that
the conceptual design is in compliance with all State, Federal, and Local authorities: (4)
Preparation and presentation of a final Conceptual Plan to the City's Design Review Board for
approval (5): Provide Surveying (including topographical) and Geotechnical evaluations as
required for implementation of design phase.
Task Two (2)-Design Services: The purpose of this task is to establish requirements for the
preparation of contract documents for the Project. The project will be phased accordingly:
Phase One (41: Demolition of Existing Pier includes demolition permit documents, bid 1
award and construction administration for the demolition of the pier.
The Consultant will be required to prepare construction and permit documents for the
demolition of the existing pier. The City anticipates that demolition plans can be prepared
and permitted concurrently with the design and construction documents of the new pier. It is
anticipated that the demolition plans will be approved and permitted in advance of the new
pier design in order to expedite the construction of this project.
Commission Memorandum - RFQ-04-1 O/I 1 - Bid, A ward, and Construction Services for the
South Pointe Pier Park Project
March 9, 207 7
Page 5 of 9
Phase Two (2L: New Pier Design includes the design, permitting, bid and award and
construction administration for the design and construction of the new pier.
The purpose of this Task is to establish requirements for the preparation of contract
documents for the Project.
The selected firm shall be required to perform a variety of forensic tasks to verify
existing conditions and the accuracy of any available as-built drawings, surveys
and maps to be used for development of the contract drawings
Requirements for the preparation of contract documents, inclusive of drawings,
specifications and front-end documents
Establishes requirements with regard to constructability and value engineering
reviews.
Establishes requirements for the preparation of Statements of Probable
Construction Cost by the Consultant as defined by the American Association of
Cost Engineers
Establishes requirements for the Community Design Review Meeting (CDRM)
Discusses contract document revisions based upon the input received from the
residents at the Community Design Review Meeting (CDRM)
0 Specifies requirements for review of contract documents with jurisdictional
permitting agencies prior to finalization
The Consultant shall establish and maintain an in-house Quality Assurance 1 Quality Control
(QNQC) program designed to verify and ensure the quality, clarity, completeness, and
constructability of its contract documents. In addition, the selected firm shall follow City
standards for the preparation of contract documents, inclusive of drawings, specifications,
front-end documents and cost estimates. Presentation formats for review submittals shall be
prepared for submittal to the City's Design Review Board during the Conceptual Phase, and
at 50% (Design Development Phase), 90% (Construction Documents Phase) completion
stages and a Risk Assessment Plan (RAP). Contract documents shall be subject to
Constructability and Value Engineering reviews by City andlor others.
The selected firm will work with the City to reviseladjust project scope as may be deemed
necessary to meet established budgets as design evolves through the design stages of
completion.
In addition, the selected firm shall extend and participate in a community design review
meeting and a pre-construction I kick off meeting with the residents to review the design. To
facilitate the implementation of a Public Information Program, the selected firm will provide
electronic files of all project documents, as directed by the City.
The selected firm shall be responsible for securing all required regulatory approvals of its
contract documents from all applicable jurisdictional agencies and boards prior to
finalization, and will be responsible for initiating submittals and reviews in a timely manner.
The selected firm shall establish and maintain an in-house Quality Assurance 1 Quality
Control (QNQC) program designed to verify and ensure the quality, clarity, completeness,
and constructability of its Contract Documents.
Commission Memorandum - RFQ-04-lO/ll - Bid, Award, and Construction Services for the
South Pointe Pier Park Project
March 9, 201 I
Page 6 of 9
Task Three (3)-Bid and Award Services: The selected firm shall assist the City in the bidding
and award for Phase One and Phase Two portions of the project scope. Such assistance shall
include attending pre-bid conferences, assisting with the preparation of necessary contract
addendum, attending bid openings where applicable, and assisting with bid evaluations. The
selected firm shall provide "As-Bid" documents for use during construction.
Task Four (4)-Construction Administration Services: The selected firm shall perform a variety of
tasks associated with the administration of the construction contract and construction
management of the project. These shall include attendance at the pre-construction conferences,
attendance at weekly construction meetings, responding to contractor Requests for Information
(RFI), clarification, responding to and evaluating contractor requests for change orders, contract
amendments, review of shop drawings, review of record drawings, review and recommendation
of contractor applications for payment, specialty site visits, project closeout reviews, including
substantial completion, final punch list development and project certification of final completion
and acceptance, and warranty administration.
Task Five (5)-Additional Services: No additional services are envisioned at this time. However,
if such services are required during the performance of the work, they will be requested by the
City and negotiated in accordance with the Contract requirements.
Task Six (6)-Reimbursable Services: The City may reimburse additional expenses, such as, but
not limited to, reproduction costs, e-builder licenses, material testing 1 abatement as applicable.
RFQ PROCESS
On November 12, 2010, the RFQ was issued with an opening date of December 13, 2010. A
Pre-proposal meeting to provide information to prospective proposers was held on November
16, 2010. Bidsync issud bid notices to 5,820 prospective bidders which resulted in the receipt of
the following eight (8) bids:
Bermello Ajamil & Partners, Inc.
Bridge Design Associates, Inc.
Coastal Systems International, Inc.
Consulting Engineering & Science, Inc.
Keith and Schnars, P.A.
Maguire Group, Inc.
Post, Buckley, Schuh & Jernigan, Inc. (PBS&J)
Taylor Engineering, Inc.
The City Manager, via a Letter to Commission (LTC) No. 034-2011, appointed an Evaluation
Committee (Committee) consisting of the following individuals:
Max Berney - South Pointe Resident, Leadership Academy Graduate
Lisa Botero - Environmental Resources Manager, Public Works Department
Christina Cuervo - Capital lmprovement Projects Oversight Committee
Stacy Kilroy - Capital lmprovement Projects Oversight Committee
Donald Kipnis, Marine Advisory Board Member
John Oldenburg - Assistant Director, Parks and Recreation Department
Matilde Reyes - Senior Capital Projects Coordinator, CIP Office
Commission Memorandum - RFQ-04- lo/? I - Bid, A ward, and Construction Services for the
South Pointe Pier Park Project
March 9, 201 I
Page 7 of 9
EVALUATION PROCESS
On February 23, 2011, the Committee convened to score and rank the proposals. The
Committee unanimously agreed to nominate Christina Cuervo as Committee Chair. In
determining the best qualified firms, the Committee discussed each firm's proposal according to
the criteria as set forth in the RFQ.
an equitable distribution of contracts among
Upon completion of the presentations and interviews, the Committee discussed their individual
perceptions of each prospective firm's qualifications, experience, and competence in order to
score and rank each accordingly. During discussions, several members of the Committee
excused themselves due to previous obligations leaving the Committee without a quorum to
make a final recommendation. The following table provides the Committee's scores and
rankings pending after the first meeting:
Commission Memorandum - RFQ-04-lO/ll - Bid, Award, and Construction Sentices for the
South Pointe Pier Park Project
March 9, 201 1
Page 8 of 9
Post, Buckley, Schuh & Jemigan 2 (98) 2 (92) 5 (74) 4 (93) 1 (99) 1 (92) 1 (92) 16 (640)
Bermello Ajamil & Partners I (100) 1 (93) 1 (93) 5 (91) 2 (99) 3 (88) 4 (80) 17 (644)
Keith and Schnars, P.A. 5 (93) 6 (85) 2 (77) 3 (94) 4 (97) 2 (91) 6 (76) 28 (61 3)
Consulting Engineering & Science 7 (84) 4 (87) 3 (76) 1 (98) 6 (91) 4 (87) 3 (81) 28 (604)
Coastal Systems International 6 (89) 3 (90) 4 (74) 2 (96) 5 (96) 7 (84) 5 (79) 32 (608)
Maguire Group, Inc. 3 (97) 5 (86) 8 (70) 8 (86) 7 (86) 6 (85) 2 (90) 39 (600)
Taylor Engineering, Inc. 4 (94) 7 (82) 7 (71) 7 (88) 8 (86) 5 (86) 8 (72) 46 (579)
Bridge Design Associates, Inc. 8 (76) 8 (81) 6 (73) 6 (89) 3 (98) 8 (83) 7 (74) 46 (574)
While assigning each a 99 score to Post, Buckley, Schuh & Jemigan, Inc. and Bermello Ajamil & Partners, Inc.,
Don Kipnis indicated in his score sheets that the firms were assigned a first and second-place ranking respectively.
As a result of not having quorum to conclude the meeting, Lisa Botero was nominated as
Committee Chair and moved to reconvene on February 25, 201 1, when the Committee would
be able to continue its discussion. At the February 25" meeting, the Committee provided
additional feedback on Post, Buckley, Schuh & Jernigan, Inc. and Bermello Ajamil & Partners,
Inc. While both firms were close in scoring and voting, the Committee believed that PBS&J
presented well and received favorable past performance survey results from previous clients.
PBS&J provided a strong project methodology by outlining several of the challenges in its
presentation to this project (staging area, noise control, permitting, and grant funding
requirements) which were reflected in their project timeline. In addition, PBS&J is planning on
self-performing most of the project. The Committee felt this would allow the firm to perform in a
more efficient and cost-effective manner.
Upon further discussions, Don Kipnis made a motion to vote on a recommendation to be
forwarded to the City Manager whereby the Administration should enter into negotiations with
the top-ranked firm, Post, Buckley, Schuh & Jernigan, Inc.; and should the Administration not be
able to successfully negotiate an agreement with the top-ranked firm, authorizing the
Administration to negotiate with the second-ranked firm, Bermello Ajamil & Partners, Inc.; and
should the Administration not be able to negotiate an agreement with the second-ranked firm,
authorizing the Administration to negotiate an agreement with the third-ranked firm, Keith and
Schnars, P.A. John Oldenburg seconded the motion. The Committee was received
commentary from the City Engineer on the City's previous experiences with Post, Buckley,
Schuh & Jernigan, Inc. and Berrnello Ajamil & Partners, Inc.
Upon doing so, the Committee voted 6-0 (Stacy Kilroy was absent) to approve the motions
carried by Don Kipnis and John Oldenburg.
Post, Buckley. Schuh & Jerniaan, Inc.
Post, Buckley, Schuh & Jernigan, Inc. is a consulting firm with core services that encompass
engineering, planning, architecture, landscape architecture, construction cost estimating, and
construction administration and has been providing these services since 1960. Similar projects
include the Jacksonville Beach Fishing Pier in Jacksonville, Florida, the Four Seasons Pier
Project in Orange Beach, Alabama, the Navarre Fishing Pier Reconstruction in Navarre Beach,
Commission Memorandum - RFQ-04-10/1 I - Bid, Award, and Construction Senlices for the
South Pointe Pier Park Project
March 9, 201 1
Page 9 of 9
Florida, and the Okaloosa Island Fishing Pier Reconstruction in Fort Walton Beach, Florida.
The rest of PBS&JYs project team consists of subconsultants from Kaderabek Company and
Morgan & Eklund, Inc. The RFQ executive summary for PBS&J is provided in Attachment A.
Bermello Aiamil & Partners. Inc.
Bermello Ajamil & Partners, Inc. (BA) is an international firm which offers planning and design
services to marinas, waterfronts, and other coastal engineering projects. Similar projects
include the New York City Cruise Terminal Pier 88 in New York City, Disney's Castaway Cay
Private Cruise Island in Gorda Cay, Bahamas, the Port of Oranjestaad Mooring Dolphin in
Oranjestaad, Aruba, and Dalaman Marina in Dalaman, Turkey. Other notable local projects
include the Miami Circle Seawall and the Port of Miami 2035 Master Plan Seawall and
Bulkheads Evaluation. The rest of BA's project team consists of subconsultants from
CumminsICederberg, E Sciences, Inc., Geosol, Inc., and Hufsey-Nicolaides-Garcia-Suarez
Associates, Inc. The RFQ executive summary for BA is provided in Attachment B.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
Resolution accepting the recommendation of the City Manager pursuant to Request for
Qualifications (RFQ) No. 04-10111, for design, bid, award, and construction administration
services for the South Pointe Pier Park Project; and authorizing the Administration to enter
into negotiations with the top-ranked firm, Post, Buckley, Schuh & Jernigan, Inc.; and should
the Administration not be able to successfully negotiate an agreement with the top-ranked
firm, authorizing the Administration to negotiate with the second-ranked firm, Bermello Ajamil
& Partners, Inc.; and should the Administration not be able to negotiate an agreement with the
second-ranked firm, authorizing the Administration to negotiate an agreement with the third-
ranked firm, Keith and Schnars, P.A.
ATTACHMENTS
Attachment A - Post, Buckley, Schuh & Jernigan, Inc. Executive Summary
Attachment B - Bermello Ajamil & Partners, Inc. Executive Summary
JMG/JGG/GL
T:\AGENDA\2011\3-09-1 I\RFQ 04-10-1 1 - South Pointe Pier Park Project - MEMO.docx
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE ClTY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE ClTY MANAGER,
PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 04-10/11, FOR DESIGN,
BID, AWARD, AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE SOUTH
POINTE PIER PARK PROJECT; AND AUTHORIZING THE ADMINISTRATION TO ENTER
INTO NEGOTIATIONS WlTH THE TOP-RANKED FIRM, POST, BUCKLEY, SCHUH &
JERNIGAN, INC.; AND SHOULD THE ADMINISTRATION NOT BE ABLE TO
SUCCESSFULLY NEGOTIATE AN AGREEMENT WlTH THE TOP-RANKED FIRM,
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WlTH THE SECOND-RANKED
FIRM, BERMELLO AJAMIL & PARTNERS, INC.; AND SHOULD THE ADMINISTRATION
NOT BE ABLE TO NEGOTIATE AN AGREEMENT WlTH THE SECOND-RANKED FIRM,
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE AN AGREEMENT WlTH THE
THIRD-RANKED FIRM, KEITH AND SCHNARS, P.A.
WHEREAS, on July 14, 2010, the Mayor and City Commission approved the
issuance of Request for Qualifications (RFQ) No. 04-1011 1, for the Design, Bid, Award, and
Construction Administration Services for the South Pointe Pier Project (the "RFQ); and
WHEREAS, the RFQ was issued on November 12, 2010, with an opening date of
December 13,201 0; and
WHEREAS, a pre-qualification meeting to provide information to prospective
proposers was held on November 16,201 0; and
WHEREAS, Bidsync sent notices to 5,820 prospective proposers resulting in the
receipt of eight (8) proposals by Bermello Ajamil & Partners, Inc., Bridge Design Associates,
Inc., Coastal Systems International, Inc., Consulting Engineering & Science, Inc., Keith and
Schnars, P.A., Maguire Group, Inc., Post, Buckley, Schuh & Jernigan, Inc., and Taylor
Engineering, Inc.; and
WHEREAS, the City Manager, via a Letter to Commission (LTC) No. 034-201 1,
appointed the following individuals as committee members:
Max Berney - South Pointe Resident, Leadership Academy Graduate
Lisa Botero - Environmental Resources Manager, Public Works Department
Christina Cuervo - Capital lmprovement Projects Oversight Committee
Stacy Kilroy - Capital lmprovement Projects Oversight Committee
Daniel Kipnis, Marine Advisory Board Member
John Oldenburg -Assistant Director, Parks and Recreation Department
Matilde Reyes - Senior Capital Projects Coordinator, CIP Office; and
WHEREAS, the Evaluation Committee (the "Committee") invited each firm for
presentations and interviews and convened on February 23, 201 1, to evaluate, score, and
rank the proposals based on the evaluation criteria stated in the RFQ; and
WHEREAS, the Committee on February 25, 201 1, unanimously voted to recommend
to the City Manager Post, Buckley, Schuh & Jernigan, Inc. as the top-ranked firm, Bermello
Ajamil & Partners, Inc. as the second-ranked firm, and Keith and Schnars, P.A. as the third-
ranked firm; and
WHEREAS, after considering the review and recommendation of the Evaluation
Committee, the City Manager exercised his due diligence and carefully considered the
specifics of this RFQ process; and
WHEREAS, as a result, the City Manager recommends to the Mayor and City
Commission that the City enter into negotiations with the top-ranked firm of Post, Buckley,
Schuh & Jernigan, Inc.; to negotiate with the second-ranked firm of Bermello Ajamil &
Partners, Inc. should negotiations with the top-ranked firm be unsuccessful; and to negotiate
with the third-ranked firm of the Keith and Schnars, P.A. should negotiations with the first or
second-ranked firms be unsuccessful.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND ClTY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request
for Qualifications (RFQ) No. 04-1011 1, for Design, Bid, Award, and Construction
Administration Services for the South Pointe Pier Park Project; authorizing the Administration
to enter into negotiations with the top-ranked firm of Post, Buckley, Schuh & Jernigan, Inc.;
and should the Administration not be able to negotiate with the top-ranked firm, authorizing
the Administration to negotiate with the second-ranked firm of Bermello Ajamil & Partners,
Inc.; and should the Administration not be able to negotiate an agreement with the second-
ranked firm, authorizing the Administration to negotiate an agreement with the third-ranked
firm of Keith and Schnars, P.A.
PASSED AND ADOPTED THIS DAY OF 201 1.
ATTEST:
ClTY CLERK MAYOR
APPROVED AS TO
FORM & LANGUAGE
& FOH EXECUTION
an Atkins company
December 13,201 0
City of Miami Beach
Attention: Theo Carrasco, Procurement Coordinator
Procurement Division, 3rd Floor
1700 Convention Center Drive
Miami Beach, Florida 331 39
Re: RFQ 04-10111; Design, Bid, Award and Construction Administration Services for the
South Pointe Pier Park Project
Dear Evaluation Committee Members:
PBS&J understands that the City of Miami Beach plans to demolish and then rebuild the South Pointe Pier Park within its
existing footprint according to the City's approved conceptual design. The City seeks an expert consulting team to provide
architectural; structural engineering; mechanical, electrical, and plumbing (MEP) engineering; civil engineering; Florida
Department of Environmental Protection (FDEP), U.S. Army Corps of Engineers (USACE), and Miami-Dade County Department
of Environmental Resources Management (DERM) coastal permitting; landscape architecture; construction cost estimating;
surveying; and geotechnical services. PBS&J, an Atkins company, has extensive experience working in the marine
environment, particularly with heavy marine construction. In addition, having served as FDEP's Bureau of Beaches and Coastal
Systems Coastal Engineering Consultant for more than ten years, we believe our knowledge and experience with regulatory
issues in the coastal environment is unmatched.
We are confident that PBS&J is the most qualified firm and the best fit for the scope of services identified. Our staff is
passionate about working in the marine environment, and we possess the local knowledge and understanding of local
challenges and offer a team with extensive marine and coastal experience. We understand the challenging environmental
permitting constraints and need to tie into the existing park. Due to the revitalization that has already taken place at South
Pointe Park, there has been a significant and measureable increase in pedestrian traffic to the area. We understand that this
new structure needs to augment the existing features and not detract from it. Members of our proposed project team have been
hand-picked due to their familiarity with the project area and south Florida. In response to your request for qualifications and our
sincere interest in performing the work, PBS&J has provided the enclosed proposal for your consideration. A synopsis
highlighting the benefits our team will bring to the City follows.
J Firm Qualifications and Capabilities. PBS&J is a consulting firm with core services that encompass engineering,
planning, scientific disciplines, architecture, landscape architecture, construction cost estimating, and construction
administration. We have a staff of 3,400 professionals in 80 offices nationwide, and more than 250 employees are based in
south Florida. This contract will be led and managed by PBS&J9s ports and coastal services group--a dedicated team of
marine planners, coastal engineers, marine structural engineers, and scientists.
J Professional Personnel. PBS&J offers the City of Miami Beach an expert team of skilled and knowledgeable marine
engineers, architects, and planners. The project will be administered by our Miami office and led by our proposed project
manager, William Pitcher, PE. A Florida licensed professional engineer, Mr. Pitcher has dedicated his career to the design
and development of marine structures. PBS&J1s in-house team will be supplemented by two qualified subconsultants-
Morgan & Eklund, lnc., will conduct land and bathymetric surveys, and Kaderabek Company will provide geotechnical
engineering services.
J Past and Present Experience with Similar Projects. PBS&J has been providing marine-related planning, engineering,
and design services in the southern United States since the 1960s. Our clients represent a mix of both the public and
private sectors. Recent relevant projects include the following:
2001 Northwest 107 Avenue, Miami, Florida 33172 Telephone: 305.592.7275 Fax: 305.599.3809 www.pbsj.com
87
Evaluation Committee Members
December 13,201 0
Page 2
Marine Structures Projects
o Navarre Beach Fishing Pier, Navarre Beach, Florida
o Jacksonville Beach Fishing Pier, Jacksonville, Florida
o Four Seasons Condominium Fishing Pier, Orange Beach, Alabama
o Okaloosa Island Fishing Pier, Fort Walton Beach, Florida
o WindMark Fishing and Day Piers, WindMark, Florida
o Sebastian Inlet Fishing Pier, Brevard County, Florida
o Patuxent River NAS Shore Protection Project, Patuxent, Maryland
o Marineland Shoreline Protection Project, Town of Marineland, Florida
o Vopak Ship Dock 3 Expansion Project, Houston, Texas
o Dog Island Ferry Terminal, Carrabelle, Florida
o Virgin Islands Port Authority Molasses Dock Expansion, U.S. Virgin Islands
Waterfront Parks Projects
o Clearwater Beach Walk, Clearwater, Florida
o Jupiter Riverwalk, Town of Jupiter, Florida
o Blueprint, Brunswick, Georgia
o St. Simons Neptune Island Park, Glynn County, Georgia
Coastal Engineering ConsultantlProgram Management-Various Projects for:
o Florida Fish and Wildlife Conservation Commission, Division of Law Enforcement's Boating and Waterways
Section
o FDEP Bureau of Beaches and Coastal Systems
o FDEP Division of Recreation and Parks
o Miami-Dade Seaport Department
./ Proven Performance. By placing the client's needs first, we provide our professional services with the best interest of the
client in mind-always. This is clearly evident in that nearly 90 percent of our contracts are repeat business. We have been
providing architectural and engineering services to the City of Miami Beach over a 25-year period, and have been involved
in local projects including South Pointe Park, Miami Beach Marina, Marina at Bayside, and Crandon Park Marina.
4 Time and Budget. Our objective for this contract will be to create a win-win situation for both the City of Miami Beach and
PBS&J. We will achieve this goal by developing and maintaining an open and honest relationship with all project
stakeholders. At startup, we will present our schedule for project deliverables, which will be broken into manageable
milestones with budget reviews at appropriate stages. Very simply, your priorities will be ourpriorities. The PBS&J team will
strive to understand and anticipate your needs, and we will respond in the most expeditious and cost-effective manner
possible.
Our proposal discusses in detail each of the above items. We look forward to your favorable consideration and welcome further
discussion of our capabilities and qualifications. Should you require any additional information to support this submittal, please
feel free to contact me at 786.412.2201 or WPPitcher@pbsi.com.
Sincerely,
William P. Pitcher
Vice President
an Atkins company
Bermello Ajamii Fj. Partners, Inc. I ., , , I-
December 1 3,201 0
Mr. Theo Carrasco, Procurement Director
City of Miami Beach
Procurement Division - Third Floor
1700 Convention Center Drive
Miami Beach, Florida 331 39 "
RE: RESPONSE TO REQUEST FOR QUALIFICATIONS for DESIGN, BID, AWARD, AND
CONSTRUCTION ADMINISTRATION SERVICES FOR THE SOUTH POINTE PIER PARK
PROJECT
RFQ Number: 04-10/11
Dear Mr. Carrasco, -
Bermello Ajamil & Partners, Inc. (B&A) is pleased to submit this statement of professional
qualifications for marine/coastal engineering services related to the above referenced
RFQ.
B&A is internationally recognized as one of the leading firms in the planning and design of
marinas, waterfronts, and coastal engineering projects. Our multidiscipline firm is uniquely
qualified through our unmatched track record and expertise in marine and civil
engineering. Our unique expertise was recently recognized by the State of Florida in
awarding us the design of the seawall replacement for the archeologically sensitive Miami
Circle. Moreover, the South Pointe Park Pier is a natural extension of the Citywide Parks
Master Plan developed for the City of Miami Beach in 2006 by B&A. This response is made
in accordance with the requirements set forth in your notice and attachments dated
November 12,201 0.
The City has planned the demolition of the deteriorated pier and its reconstruction within
the existing footprint while improving its aesthetic appearance and user experience in a
manner complementary to South Pointe Park. I
B&A is the right firm to assist the City of Miami Beach in the design, permitting, bid, and
construction administration of the planned pier improvements. In addition to our in-house
experts we have assembled a team of professionals that offer the very best technical
expertise in the design of marine and coastal facilities, along with very specific local
knowledge of environmental conditions and regulatory requirements. Collaborating
closely with Cummins/Cederberg (coastal engineering) Geosol (geotechnical
engineering), HNGS (mechanical, electrical, and plumbing) and E sciences (environmental
permitting), B&A will be able to lay the groundwork for fhe successful design, permitting,
bid, and construction of the planned improvements.
tfreqr;testecfporrrh ui '-dd-k i u While the contents oH.MQ ~et.era --
highlight several important attributes that we feel uniquely qualify the B&A Team for this
important assignment:
B&A is a worldwide leader in waterfront planning and marine engineering. Our project
experience spans six continents and includes important assignments in many of the world's
most important port and destination cities: Sun Diego, Los Angeles, Miami, Ft. Lauderdale,
Sun Juan, New York, Seattle, Vancouver, St. Petersburg, Barcelona, Nice, Istanbul,
Grenada, Roatan, Cozumel, New Orleans, and others. Project clients include cities, port
authorities, and many of the leading cruise lines, including Carnival Corporation, Royal
Caribbean Cruise Lines, Norwegian Cruise Line and Disney Cruise Line. B&A is unmatched
in local and international experience in waterfront facility site assessment and engineering.
The Team leaders and members committed to this assignment offer the highest level of
engineering expertise and management ability. Mr. Frank Tejidor, P.E. will serve as Project
Manager. As support, B&A has assembled a group of experts with specific knowledge, skill
sets and a track record of past work experience here locally and internationglly. Our
offices in Miami and Ft. Lauderdale are both committed to dedicating our professional
resources to this project in order to ensure the greatest responsiveness.
The Project Manager is available to answer any questions you may have relating to the
contents of this proposal at your convenience. Please do not hesitate to call him at (305)
860-3743 or reach him by email at fteiidor@bermelloaiamil.com.
The information provided herein in response to your RFQ is complete and accurate. The
City is encouraged to contact the references that we are prdviding or any or our previous
clients. We look forward to hearing from you and hope to be - of service to the City of Miami
Beach.
Sincerely,
Luis Ajamil, P.E.
President
'L~ www. bermelloajamil.com
COMMISSION ITEM SUMMARY
Condensed Title: I Re-appointment of Abraham Laeser, Esquire, as Chief Special Master.
Key Intended Outcome Supported: I Increase resident satisfaction with level of code enforcement.
Issue:
Shall Abraham Laeser be re-appointed to serve as Chief Special Master for a term commencing on
March 15,201 1, and ending on September 14,2011?
Item SummarylRecommendation:
The attached two Resolutions provide for the re-appointment by the City Commission of Abraham
Laeser, Esquire, as Chief Special Master. One Resolution re-appoints Mr. Laeser as Chief Special
Master for Code Enforcement violations under Chapter 30 of the City Code; the other Resolution re-
appoints Mr. Laeser to hear appeals from citations and violations or denials, suspensions, and
revocations of occupational licenses and certificates of use pursuant to Chapter 102 of the Miami
Beach City Code.
Mr. Laeser brings to the City of Miami Beach and the Special Master Program 36 years of experience
as an Assistant State Attorney, where he served as Senior Trial Counsel until he retired in April 2009.
Mr. Laeser is a long time resident of Miami Beach and is active in the community. He served the City
with distinction as a member of the Miami Beach Charter Review Committee.
I The Administration recommends approving the Resolutions.
Advisory Board Recommendation:
[ N/A
Financial Information:
I I
3
4
OBPl Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
I Bob Parcher, City Clerk
Approved Source of
Funds:
l---l
1 EG~L
T:\AGENDA\201 l:3-09-1 IMbraham Laeser Item Summary.doc
Sign-Offs:
I
AM1 BEACH
Account
1
2
AGENDAITEM C7B
DATE *.
Amount
City Manager Department Director Assistant City Manager
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City corny
FROM: Jorge M. Gonzalez, City
Jose Smith, City Attor
MARCH 9,201 1 DATE:
SUBJECT: RE-APPOINTMENT OF CHIEF SPECIAL MASTER
1. A RESOLUTION ACCEPTING THE RECOMMENDATION
OF THE ClTY MANAGER, PURSUANT TO SECTION 30-36 OF
THE CODE OF THE ClTY OF MIAMI BEACH, CONCERNING
THE RE-APPOINTMENT OF ABRAHAM LAESER, ESQUIRE, TO
SERVE AS CHIEF SPECIAL MASTER, FOR A TERM
COMMENCING ON MARCH 15, 2011, AND ENDING ON
SEPTEMBER 14, 2011; PROVIDED FURTHER THAT CHIEF
SPECIAL MASTER LAESER SHALL BE AUTHORIZED TO
HOLD HEARINGS AND IMPOSE FINES, LIENS AND OTHER
NON-CRIMINAL PENALTIES AGAINST VIOLATORS OF THE
ClTY AND COUNTY CODES AND ORDINANCES, AND SHALL
ALSO BE AUTHORIZED TO APPOINT SUCH OTHER SPECIAL
MASTERS AS MAY REASONABLY BE REQUIRED TO
CONDUCT THE SUBJECT HEARINGS; AND FURTHER
INCORPORATING ALL OTHER MATTERS SET FORTH WITHIN
CHAPTER 30 OF THE ClTY CODE, INCLUDING, WITHOUT
LIMITATION, SECTIONS 30-37 AND 30-38 THEREOF,
CONCERNING THE COMPENSATION AND DUTIES OF THE
CHIEF SPECIAL MASTER
2. A RESOLUTION APPROVING AND RE-APPOINTING,
PURSUANT TO SECTION 102-356 OF THE ClTY CODE,
ABRAHAM LAESER ESQUIRE, (CHIEF SPECIAL MASTER RE-
APPOINTED PURSUANT TO RESOLUTION NO. 9
AS THE ClTY MANAGER'S "DESIGNEE" UNDER SECTION 102-
356 OF THE ClTY CODE; SAID DESIGNATION COMMENCING
WITH MR. LAESER'S TERM AS CHIEF SPECIAL MASTER ON
MARCH 15,2011, AND ENDING ON SEPTEMBER 14,2011.
ADMINISTRATION RECOMMENDATION
Adopt the Resolutions.
ANALYSIS
The attached two Resolutions provide for the re-appointment by the City
Commission of Abraham Laeser, Esquire. One Resolution re-appoints Mr. Laeser
as Chief Special Master for Code Enforcement violations under Chapter 30 of the
City Code; the other Resolution re-appoints Mr. Laeser to hear appeals from
citations and violations or denials, suspensions, and revocations of occupational
licenses and certificates of use pursuant to Chapter I02 of the Miami Beach City
Code. Language has been added to one of the Resolutions prohibiting the Chief
Special Master and each Special Master from engaging in practice where helshe
represents a client in a manner adverse to the interests of the City of Miami
Beach, and from lobbying the City during hislher service with the City.
Mr. Laeser brings to the City of Miami Beach and the Special Master Program 36
years of experience as an Assistant State Attorney, where he served as Senior
Trial Counsel until he retired in April 2009.
Mr. ~aeser is a long time resident of Miami Beach and is active in the community.
He served the City with distinction as a member of the Miami Beach Charter
Review Committee.
In 1999 he received the William S. Scurr Award for career dedication to
prosecution. In 1996 he received the Eugene Berry Award for Exemplary Career
Service, and in 1996 and 2003 he received the Distinguished Faculty Award.
Since 1997, Mr. Laeser has been an Adjunct Professor in Trial Advocacy at the
University of Miami.
Mr. Laeser has the knowledge, demeanor, skills and abilities, to perform as Chief
Special Master. He will to serve this City with honor and distinction, and his
appointment will best serve the interests of the City. As such, the subject
Resolutions should be adopted.
T:\AGENDA\2011\3-09-11Wbe Laeser Re-Appointment Memo.doc
RESOLUTION NO.
A RESOLUTION ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO SECTION 30-36 OF THE
CODE OF THE CITY OF MIAMI BEACH, CONCERNING THE
RE-APPOINTMENT OF ABRAHAM LAESER, ESQUIRE, TO
SERVE AS CHIEF SPECIAL MASTER, FOR A TERM
COMMENCING ON MARCH 15, 2011, AND ENDING ON
SEPTEMBER 14, 2011; PROVIDED FURTHER THAT CHIEF
SPECIAL MASTER LAESER SHALL BE AUTHORIZED TO
HOLD HEARINGS AND IMPOSE FINES, LIENS AND OTHER
NON-CRIMINAL PENALTIES AGAINST VIOLATORS OF THE
CITY AND COUNTY CODES AND ORDINANCES, AND SHALL
ALSO BE AUTHORIZED TO APPOINT SUCH OTHER SPECIAL
MASTERS AS MAY REASONABLY BE REQUIRED TO
CONDUCT THE SUBJECT HEARINGS; AND FURTHER
INCORPORATING ALL OTHER MATTERS SET FORTH
WITHIN CHAPTER 30 OF THE CITY CODE, INCLUDING,
WITHOUT LIMITATION, SECTIONS 30-37 AND 30-38
THEREOF, CONCERNING THE COMPENSATION AND DUTIES
OF THE CHIEF SPECIAL MASTER
WHEREAS, Section 30-2 of the Code of the City of Miami Beach provides for an
alternative code enforcement system wherein Special Masters are authorized to hold hearings and
impose fines, liens and other non-criminal penalties against violators of City and County Codes
and Ordinances; and
WHEREAS, Section 30-36 of the City Code, entitled "Appointment of Chief Special
Master," provides for the appointment of a Chief Special Master to fulfill the above referenced
duties; and
WHEREAS, pursuant to Section 30-36 of the City Code, appointment of the Chief
Special Master is established upon the City Commission's acceptance, by a majority vote, of the
recommendation for appointment by the City Manager; and
WHEREAS, the City Manager hereby recommends re-appointment of Abraham Laeser,
Esquire, as Chief Special Master for the City of Miami Beach, for a term commencing on March
15,201 1, and ending on September 14,201 1 ; and
WHEREAS, all other matters set forth within Chapter 30 of the City Code, including,
without limitation, Sections 30-37 and 30-38 regarding compensation and duties of the Chief
Special Master, shall continue to apply and remain In hll force and effect; and
WHEREAS, the Chief Special Master and each Special Master, shall be prohibited fi-om
engaging in practice where he/she represents a client in a manner adverse to the interests of the
of Miami Beach, and shall further be prohibited from lobbying the City during histher service
with the City.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Section 30-36
of the Code of the City of Miami Beach, concerning the re-appointment of Abraham Laeser,
Esquire, to serve as Chef Special Master, for a term commencing on March 15,201 1, and ending
on September 14, 2011; provided further that, as Chief Special Master, Mr. Laeser shall be
authorized to hold hearings and impose fines, liens and other non-criminal penalties against
violators of City and County Codes and Ordinances, and shall also be authorized to appoint such
other Special Masters as may reasonably be required to conduct the subject hearings; and further
incorporating all other matters set forth within Chapter 30 of the City Code including, without
limitation, Sections 30-37 and 30-38 thereof, concerning the compensation of the Chief Special
Master.
PASSED and ADOPTED this gth day of March, 201 1.
ATTEST:
MAYOR
Matti Herrera Bower
CITY CLERK
Robert Parcher
T:\AGENDADOllU-09-1 1kbe Laeser Reappointment Chapter 30.doc
APPROVED AS TO
FORM & LANGUAGE
RESOLUTION NO.
A RESOLUTION APPROVING AND RE-APPOINTING,
PURSUANT TO SECTION 102-356 OF THE CITY CODE,
ABRAHAM LAESER ESQUIRE, (CHIEF SPECIAL MASTER RE-
APPOINTED PURSUANT TO RESOLUTION NO. 9
AS THE CITY MANAGER'S "DESIGNEE" UNDER SECTION 102-
356 OF THE CITY CODE; SAID DESIGNATION COMMENCING
WITH MR. LAESER'S TERM AS CHIEF SPECIAL MASTER ON
MARCH 15,2011, AND ENDING ON SEPTEMBER 14,2011.
WHEREAS, pursuant to the Section 30-36 of the Code of the City of Miami
Beach, upon prior recommendation of the City Manager, the City Commission, by a
majority vote, may appoint a Chief Special Master, who shall be authorized to hold
hearings and impose fines, liens, and other non-criminal penalties against violations of
City Ordinances; and
WHEREAS, at its regular meeting on March 9, 2011, the Mayor and City
Commission adopted Resolution No. , re-appointing Abraham
Laeser, Esquire, as Chief Special Master, for a term commencing on March 15,201 1, and
ending on September 14,201 1; and
WHEREAS, pursuant to Section 102-356, the City Manager may also approve a
"designee," who shall be authorized to hear appeals fiom citations for violations of City
and County Codes and Ordinances and to conduct hearings regarding denials,
suspensions and revocations of occupational licenses, certificates of use and permits, as
provided by the City Code, and who shall also be authorized to appoint such other
Special Masters as may reasonably be required to conduct such hearings pursuant to City
Ordinances; and
WHEREAS, accordingly, the City Manager hereby recommends Judge Goderich,
to serve as the City Manager's "designee," for a six (6) month term commencing on
March 15,201 1, and ending on September 14,201 1; and
WHEREAS, the Chief Special Master (including, as in the instant Resolution,
where the Chief Special Master is acting in his capacity as the City Manager's "designee"
under Section 102-356 of the City Code), shall be prohibited from engaging in practice
where helshe represents a client in a manner adverse to the interests of the City of Miami
Beach, and shall further be prohibited fiom lobbying the City during hislher service with
the City.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR
AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that
the Mayor and City Commission hereby approve and re-appoint, pursuant to Section 102-
356 of the City Code, Abraham Laeser, Esquire, (Chief Special Master appointed
pursuant to Resolution No. ), as the City Manager's "designee" under
Section 102-356 of the City Code; said designation commencing with Mr. Laeser's term
as Chief Special Master on March 15,201 1, and ending on September 14,201 1.
PASSED and ADOPTED this gth day of March, 201 1.
ATTEST:
CITY CLERK
Robert Parcher
MAYOR
Matti Henera Bower
T:\AGENDA\2011U-09-1 l\Abe Laeser Reappointment Chapter 102.doc
APPROVED AS TO
FORM & LANGUAGE
THIS PAGE INTENTIONALLY LEFT BLANK
COMMISSION ITEM SUMMARY
Condensed Title:
Resolution: Approval of a Preconstruction Application for Historic Ad Valorem Tax Exemption for the
Single-Family Property at 625 West 47th Street.
Key Intended Outcome Supported: I Designation and retention of historically significant properties. I
Supporting Data (Surveys, Environmental Scan, etc.): In the 2009 Survey, all respondents were
asked to indicate if thevfelt the effort put forth bv the Citv of Miami Beach on historic preservation was
oo little, too much or about the right ;mount. ?7.l% of respondents reported that the effort put forth b y the City of Miami Beach on historic preservation is "about the right amount."
Issue:
The Administration is requesting that the Mayor and City Commission consider the proposed resolution,
which would approve a Preconstruction Application for Historic Ad Valorem Tax Exemption for a single-
family property located at 625 West 47th Street.
Item Summary/Recommendation:
The Administration recommends approval of the resolution. I
Advisory Board Recommendation:
At its August 10,2010, meeting, the Historic Preservation Board approved a request by the applicant for
the individual designation of the single-family property at 625 West 47th Street as an historic structure.
At its January 11, 201 1 meeting, the Historic Preservation Board reviewed and approved a request for
approval of a Certificate of Appropriateness for the partial demolition, renovation and restoration of the
existing home and the construction of a new addition.
At the same public hearing, the Historic Preservation Board held a public hearing and voted in favor of
recommending that the Mayor and City Commission approve a Preconstruction Application for Historic Ad
Valorem Tax Exemption for qualifying improvements to the historically designated single-family property at
625 West 47th Street.
Financial Information:
Financial Impact Summary:
Source of
Funds:
m
I
OBPl
City Clerk's Office Legislative Tracking:
William H. Cary, Assistant Planning Director; Debbie Tackett, Senior Planner. 1
I I
Total I
Account
1
2
Amount
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Members of the City Commission
FROM:
DATE:
SUBJECT:
Jorge M. Gonzalez, City Manager
March 9,201 1
A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF
THE ClTY OF MIAMI BEACH, FLORIDA, APPROVING A
PRECONSTRUCTION APPLICATION FOR HISTORIC AD
VALOREM TAX EXEMPTION FOR A SINGLE-FAMILY
PROPERTY AT 625 WEST 47th STREET, AND AUTHORIZING
THE MIAMI-DADE COUNTY PROPERTY APPRAISER'S
OFFICE TO GRANT THIS TAX EXEMPTION FOR THE CITY'S
PORTION OF AD VALOREM PROPERTY TAXES FOR
QUALIFYING IMPROVEMENTS TO THE SUBJECT PROPERTY
FOLLOWING SUBSTANTIAL COMPLETION OF THE PROJECT
AND COMPLIANCE WITH CERTAIN CONDITIONS.
ADMINISTRATION RECOMMENDATION
The Administration is requesting that the Mayor and City Commission adopt the
proposed resolution, thereby approving a Preconstruction Application for Historic Ad
Valorem Tax Exemption for a single-family property located at 625 West 47th Street.
HISTORIC SINGLE-FAMILY AD VALOREM TAX EXEMPTION
On December 8, 2004, the City of Miami Beach enacted legislation that authorizes an
exemption for its portion of ad valorem taxes for improvements to historically designated
single-family homes (Sections 1 18-600 to 1 18-61 2 of the Miami Beach City Code). This
legislation allows for the City's portion of property taxes to be "frozen" at the rate they
were assessed before qualifying improvements are made to an historic single-family
home for a period of ten (10) years. The "freezing" is accomplished by removing from
the assessment the incremental value added by the qualifying improvements. Only the
incremental value of the qualifying improvements shall be "frozen" for the ten year
period.
Qualifying improvements are the result of restoration, renovation, rehabilitation and/or
compatible additions to an historic single-family property. In order for an improvement to
qualify for an exemption, the improvement must be determined by the Historic
Preservation Board and City Commission to be consistent with the Secretary of the
Interior's Standards for Rehabilitation and the Certificate of Appropriateness Criteria in
Section 118-564 of the Miami Beach City Code. However, the Miami-Dade County
Property Appraiser's Office will make the final determination of whether an improvement
qualifies for an exemption.
Commission Memorandum of March 9,2011
Historic Sin le-Family Ad Valorem Tax Exemption gh 625 West 47 Street
Page 2 of 5
The application for Historic Ad Valorem Tax Exemption is a two step process. The itPat?
1 - Preconstruction Application" is normally submitted to the Planning Department prior
to any construction or demolition for an eligible single-family property. The "Part 2 -
Review of Completed Work" is submitted to the Planning Department upon substantial
completion of the project.
Upon submittal of a completed Part 1 - Preconstruction Application, the Planning
Department will schedule the request for approval of Historic Ad Valorem Tax Exemption
from the Historic Preservation Board at their next regularly scheduled meeting. The
Board will review and make a recommendation to the City Commission to grant or deny
an application for tax exemption.
The Planning Department will transmit the request for approval of Historic Ad Valorem
Tax Exemption, together with the Part 1 - Preconstruction Application and the
recommendations of the Historic Preservation Board and staff, for final consideration by
the City Commission at a regularly scheduled meeting. A majority vote of the City
Commission is required to approve an application for tax exemption.
For final approval of an Historic Ad Valorem Tax Exemption, the applicant must submit
to the Planning Department the Part 2 - Review of Completed Work upon substantial
completion of the project. A review will be conducted by Planning Department staff to
determine whether or not the completed improvements are in compliance with the work
approved by the City Commission in the Part 1 - Preconstruction Application. To qualify
for a tax exemption, the property owner is required to enter into a covenant or
agreement with the City guaranteeing that the character of the property and its qualifying
improvements will be maintained during the period that the exemption is granted.
LEGAL DESCRIPTION
The subject property is located at 625 West 47th Street on Lot 3 and West 2 inches of
Lot 4 in Block 32 of Lake New Subdivision, according to the Plat thereof, as recorded in
Plat Book 14 at Page 42 of the Public Records of Miami-Dade County, Florida.
EXISTING STRUCTURE
The two-story residence was designed by architect L. Murray Dixon for W.T. Shull in
1937. City of Miami Beach Building Records indicate that the permit issued for 2726
Alton Road consisted of a residence and garage, and its construction cost was valued at
$20,000.
An archival photograph was found within the L. Murray Dixon Archives at the Bass
Museum. Although the exact date of the photograph is unknown, it was most likely taken
shortly after construction was completed in 1937. Although, there have been some
alterations to the original design, including the replacement of the original flat tile roof to
barrel tile, the removal of the original decorative door along the front elevation, the
replacement of windows and garage door, enclosure of the rear porch, among other
minor modifications, most of the homes current architectural features appear to be
original. The house has an asymmetrical, massing and L-shaped plan with a loggia
along the garage which opens toward the front yard. The two-car garage, which faces
the street, has a porthole window centered on the front facing gable roof. A cupola
topped by a weather vein is slightly visible at the rear of the garage structure. One enters
Commission Memorandum of March 9,201 1
Historic Sin le-Family Ad Valorem Tax Exemption gh 625 West 47 Street
Page 3 of 5
the property through a front facing gable roof pavilion structure projecting slightly forward
from the garage. The pavilion entry door has a decorative keystone surround. The
exterior wall cladding is smooth stucco with horizontal stucco banding and a stepped
capped chimney rises on the south elevation.
BACKGROUND
At its August 10, 2010, meeting, the Historic Preservation Board approved a request by
the applicant for the individual designation of the single-family property at 625 West 47th
Street as an historic structure.
At its January 11, 201 1 meeting, the Historic Preservation Board reviewed and approved
a request for approval of a Certificate of Appropriateness for the partial demolition,
renovation and restoration of the existing home and the construction of a new addition.
At the same public hearing, the Historic Preservation Board held a public hearing and
voted in favor of recommending that the Mayor and City Commission approve a
Preconstruction Application for Historic Ad Valorem Tax Exemption for qualifyin
improvements to the historically designated single-family property at 625 West 47 B
Street.
SCOPE OF PROJECT
The applicant is requesting that the Historic Preservation Board recommend approval of
an application for Historic Ad Valorem Tax Exemption for the single-family property at
625 West 47'h Street. In brief, the project includes the improvements to the historic
residence and site indicated below.
Exterior Architectural Features
1. The existing, non-original Spanish tile is in disrepair and causing water
intrusion. A new flat tile roof will be constructed, which is consistent with the
original roof design as shown in historical photographs.
2. All existing, non-original, inappropriate windows will be replaced by code
compliant, impact resistant casement windows, consistent with the original
window configuration as shown in historical photo and original plans.
3. The existing delaminated stucco, which is currently causing water intrusion,
will be replaced with new smooth stucco, consistent with the original design.
4. A two-story, 314 square foot addition will be constructed at the northeast
portion of the existing home consisting of a storage room at the ground level
and a master bathroom at the second level.
5. A 66 square foot foyer will be constructed within the existing open entry
loggia.
Interior Architectural Features
(The interior features indicated below may not be considered to be qualifying for
the tax exemption.)
Commission Memorandum of March 9,2011
Historic Sin le-Family Ad Valorem Tax Exemption
625 West 48 Street
Page 4 of 5
1. A new, code compliant, high efficiency, mechanical system will be installed to
replace current, non-compliant system.
2. New plumbing fixtures and piping will be installed to replace existing non
code compliant plumbing.
3. New energy efficient electrical fixtures, conduit and wiring will be installed
throughout the house to replace existing.
Landscape Features
(The landscape and site improvements indicated below are not considered to be
qualifying for the tax exemption.)
1. All landscape except for approximately 3 trees will be removed and replaced
with new landscape material appropriately designed for the historic home.
FISCAL IMPACT
According to the applicant, the estimated cost of the entire project and the value of the
proposed qualifying improvements for the subject single-family property is $550,000.
The project commencement date is scheduled for May 201 I and the estimated project
completion date is May 201 2.
Please note that the revenue implication calculation provided below is a rough
approximation. It assumes that the Miami-Dade County Property Appraiser's Office will
not reduce the actual square footage of the additions to adjusted square footage. It
assumes that the City's millage rate, the building market value, as well as the building
class and grade value will remain the same. It is also based solely on the estimated
value of the new additions and not to any repairs to the historic residence.
The Miami-Dade County Property Appraiser's Office determined in 201 0 that the subject
property has an adjusted square footage of 3,741and a building value of $551,968. The
lot size is approximately 14,250 square feet with a land value of $608,466.
The Property Appraiser's Office advised that the subject property has an effective
building value per adjusted square foot of $148 which is based upon its building class
and grade. According to the applicant, the proposed actual square footage of the
qualifying building additions for the site is approximately 380 square feet. Then the
estimated value of the proposed increase in qualifying square footage only, would be
$56,240. This figure does not include any other qualifying improvements that the
County Tax Appraiser may determine to add value to the property. The County Tax
Appraiser may determine certain improvements to the existing structure to be
maintenance and therefore not adding building value to the property. In FY 201011 1, the
adopted millage rate for the City of Miami Beach is 6.21 55.
For the sole purpose of providing an estimated savings to the property owner (based on
solely on the square footage of qualifying additions), we will assume there will be no
change in millage rate over the ten year period in which the exemption is granted. When
using the estimated 6.2155 millage rate for FY 20010/11, the applicant will save annually
approximately $350 from Miami Beach's portion of property taxes. Again, this
calculation is a rough estimate of the revenue implication to the City due to many
variables.
Commission Memorandum of March 9,2011
Historic Sin le-Family Ad Valorem Tax Exemption
625 West 4# Street
Page 5 of 5
ANALYlSlS
The applicant is to
the subject home.
be greatly commended for the retention and sensitive restoration of
The proposed additions are in keeping with the architectural period of
the original structure. It is very important that the current owner has chosen to preserve
and expand this historic home, rather than to demolish and replace it. The historically
significant home is an asset to the neighborhood, and as such the Administration
recommends approval of the tax exemption application.
In view of the foregoing analysis, and consistency with the Secretary of the Interior's
Standards for Rehabilitation and the Certificate of Appropriateness Criteria in Section
118-564 of the Miami Beach City Code, the Administration recommends in favor of the
application for Miami Beach Historic Ad Valorem Tax Exemption for the single-family
residence at 625 West 47th Street.
T:\AGENDA\2011\3-09-11\625 West 47 St-SF Ad Valorem-Memo.doc
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF THE ClTY OF
MIAMI BEACH, FLORIDA, APPROVING A PRECONSTRUCTION
APPLICATION FOR HISTORIC AD VALOREM TAX EXEMPTION FOR A
SINGLE-FAMILY PROPERTY AT 625 WEST 47th STREET, AND
AUTHORIZING THE MIAMI-DADE COUNTY PROPERTY APPRAISER'S
OFFICE TO GRANT THIS TAX EXEMPTION FOR THE CITY'S PORTION OF
AD VALOREM PROPERTY TAXES FOR QUALIFYING IMPROVEMENTS TO
THE SUBJECT PROPERTY FOLLOWING SUBSTANTIAL COMPLETION OF
THE PROJECT AND COMPLIANCE WITH CERTAIN CONDITIONS.
WHEREAS, the Mayor and City Commission have deemed it in the best interest and
welfare of the City of Miami Beach ("City") to provide financial incentives for the retention and
rehabilitation of architecturally and historically significant single-family homes in Miami Beach;
and
WHEREAS, on December 8, 2004, the Miami Beach City Commission adopted
Ordinance No. 2004-3469 that authorizes an exemption for the City's portion of ad valorem
taxes if qualifying improvements are made to historically designated single-family homes; and
WHEREAS, Jose Escalante, the owner of real property located at 625 West 47th Street
on Lot 3 and West 2 inches of Lot 4 in Block 32 of Lake New Subdivision, according to the Plat
thereof, as recorded in Plat Book 14 at Page 42 of the Public Records of Miami-Dade County,
Florida, submitted requests to the City's Planning Department for the following: a) designation
of the property as an historic structure, b) a Certificate of Appropriateness, and c) an Historic Ad
Valorem Tax Exemption for the subject property; and
WHEREAS, on August 10, 2010, the City's Historic Preservation Board held a public
hearing and voted to approve the individual designation of the single-family residence at 625
West 47th Street as an historic structure [Exhibit "A"]; and
WHEREAS, on January 11, 2011, the Historic Preservation Board reviewed and
approved the proposed improvements to the subject single-family property and granted a
Certificate of Appropriateness, subject to certain conditions indicated in the Final Order of the
Board [Exhibit "B"]; and
WHEREAS, at the same public hearing, the Historic Preservation Board held a public
hearing and voted in favor of recommending that the Mayor and City Commission approve a
Preconstruction Application for Historic Ad Valorem Tax Exemption for qualifying improvements
to the historically designated single-family property at 625 West 47th Street; and
WHEREAS, the Historic Preservation Board has certified that the subject single-family
property for which an exemption is requested is eligible and satisfies Section 118-602(a) of the
Miami Beach City Code; and
WHEREAS, the Historic Preservation Board has determined that the proposed
improvements to the subject single-family property are consistent with the Secretary of the
Interior's Standards for Rehabilitation and the Certificate of Appropriateness criteria in Section
11 8-564 of the Miami Beach City Code, in accordance with Section 11 8-602(b); and
WHEREAS, the City's Planning Department has recommended that this request for a
tax exemption for the subject single-family property be granted, subject to all of the conditions
set forth herein and the Historic Preservation Board Order (Exhibit "B").
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND ClN
COMMISSION OF THE CIN OF MIAMI BEACH, FLORIDA, that a Preconstruction Application
for Historic Ad Valorem Tax Exemption for the subject single-family property at 625 West 47th
Street be approved, subject to the conditions of the Historic Preservation Board Order (Exhibit
"B") and the following conditions:
1. Scope of Tax Exemption. The exemption shall apply to one hundred (100) percent of
the assessed value of all qualifying improvements to the single-family property that result
from restoration, renovation, rehabilitation, andlor compatible additions. The exemption
applies only to taxes levied by the City. The exemption does not apply to taxes levied
for the payment of bonds or to taxes authorized by a vote of the electors pursuant to the
Miami Beach City Code or the Florida Constitution. The exemption does not apply to
personal property or to properties located within a community redevelopment area. The
Miami-Dade County Property Appraiser's Office will make the final determination of
whether an improvement qualifies for an exemption.
2. Approved Qualifyinq Im~rovements. The qualifying improvements to the subject single-
family property delineated below are considered to be eligible for the tax exemption, as
submitted to and approved by the City's Historic Preservation Board.
a. The existing, non-original Spanish tile is in disrepair and causing water intrusion. A
new flat tile roof will be constructed, which is consistent with the original roof design
as shown in historical photographs.
b. All existing, non-original, inappropriate windows will be replaced by code compliant,
impact resistant casement windows, consistent with the original window configuration
as shown in historical photo and original plans.
c. The existing delaminated stucco, which is currently causing water intrusion, will be
replaced with new smooth stucco, consistent with the original design.
d. A two-story, 314 square foot addition will be constructed at the northeast portion of
the existing home consisting of a storage room at the ground level and a master
bathroom at the second level.
e. A 66 square foot foyer will be constructed within the existing open entry loggia.
f. A new, code compliant, high efficiency, mechanical system will be installed to
replace current, non-compliant system.
g. New plumbing fixtures and piping will be installed to replace existing non code
compliant plumbing.
h. New energy efficient electrical fixtures, conduit and wiring will be installed throughout
the house to replace existing.
Duration of Tax Exem~tion. The exemption shall take effect on the January lSt following
substantial completion of the improvements. The exemption shall remain in effect for ten
(10) years. The duration of ten (1 0) years shall continue regardless of any change in the
authority of the City to grant such exemptions or any changes in ownership of the
property.
4. Required Covenant. The property owner shall enter into a covenant with the City for the
term for which the exemption is granted. The covenant shall be form approved by the
City Attorney and shall require that the character of the property, and the qualifying
improvements to the property, be maintained during the period that the exemption is
granted. Before the effective date of the exemption, the owner of the property shall have
the covenant recorded in the official records of Miami-Dade County, Florida. The
covenant shall be binding on the current property owner, transferees, and their heirs,
successors, and assigns. Violation of the covenant shall result in the property owner
being required to pay the differences between the total amount of taxes which would
have been due in March in each of the previous years in which the covenant was in
effect had the property not received the exemption and the total amount of taxes actually
paid in those years, plus interest on the difference calculated as provided in F.S. $j
212.12(3).
5. Building Permit Plans and Construction. Building permit plans must accurately reflect all
improvements approved by the Historic Preservation Board and City Commission in the
Preconstruction Application and architectural drawings for the single-family property. All
work on site must be in accordance with the building permit plans.
6. Amendments. All proposed amendments to the approved application and permit plans
must be reviewed and approved prior to the completion of the improvements. Minor
amendments to permit plans may be approved by the Planning Department provided
such amendments are consistent with the Secretary of the Interior's Standards for
Rehabilitation and the Certificate of Appropriateness criteria in Section 118-564 of the
Miami Beach City Code. Major amendments to the approved plans must be reviewed
and approved by the Historic Preservation Board.
Completion of Work. An application must complete all work within 30 months following
the date of approval by the city commission. An approval for ad valorem tax exemption
shall expire if the building permit for the approved work is not issued within the
timeframes specified under the corresponding certificate of appropriateness, or if a full
building permit issued for the approved work should expire or become null and void, for
any reason. The approval for ad valorem tax exemption shall be suspended if such
permit is issued but the property owner has not submitted a final request for review of
completed work within 30 months following the date of approval by the city commission.
The Historic Preservation Board, for good cause shown, may extend the time for
completion of a substantial improvement for a period not to exceed two years from the
completion date in the original approval by the city commission, or such lesser time as
may be prescribed by the board.
8. Review of Completed Work. The applicant shall submit a request for Review of
Completed Work to the Planning Department no less than 30 calendar days prior to the
effective date of expiration of approval by the City Commission, as may be extended by
the Historic Preservation Board. The Planning Department shall conduct a review to
determine whether or not the completed improvements are in compliance with the work
approved by the City Commission, including any approved amendments. If the Planning
Department determines that the work is in compliance, the final request for Review of
Completed Work shall be approved and issued in writing to the applicant. If the Planning
Department determines that the work as completed is not in compliance, the applicant
will be advised in writing that the final request for Review of Completed Work has been
denied. A written summary of the reasons for the determination will be provided,
including recommendations concerning the changes to the proposed work necessary to
bring it into compliance. The applicant may file an appeal of the decision of the Planning
Department within 15 days of such decision. The appeal shall be in writing and shall be
to the Historic Preservation Board and shall set forth the factual and legal bases for the
appeal.
9. Notice of Aoproval to the Prooertv Aporaiser. Upon the receipt of a certified copy of the
recorded restrictive covenant, the Planning Department shall transmit a copy of the
approved request for Review of Completed Work, the exemption covenant, and the
resolution of the City Commission approving the final application and authorizing the tax
exemption to the Miami-Dade County Property Appraiser's Office. Final verification of
substantial completion of the improvements shall be determined by the Miami-Dade
County Property Appraiser's Office. If final verification of substantial completion and
approval are given by the Miami-Dade County Property Appraiser's Office, the
exemption shall take effect on the January lSt following substantial completion of the
improvements.
PASSED and ADOPTED this day of ,201 1
MAYOR
ATTEST:
CITY CLERK
APPROVED AS TO FORM & LANGUAGE
-'T:WGENDA\2011\3-09-11\625 West 47 St-SF Ad Valorem-Reso.doc
Exhibit "A"
SINGLE-FAMILY RESIDENCE
625 West 47th Street
HISTORIC STRUCTURE
DESIGNATION REPORT
PREPAREDBY
CITY OF MIAMI BEACH PLANNING DEPARTMENT
DESIGN, PRESERVATION & NEIGHBORHOOD PLANNING DIVISION
Richard G. Lorber, AICP, LEED AP, Acting Director, Planning Department
William H. Cary, Assistant Planning Director
Thomas R. Mooney, AICP, Design and Preservation Manager
Debbie Tackett, Senior Planner
CITY OF MIAMI BEACH HISTORIC PRESERVATION BOARD
Jeff Donnelly, Chair
Erika Brigham
Henry Lares
Jo Manning
Simon Nemni
Norberto Rosenstein
David Wieder
August 10,2010
Adopted on August 10,201 0
(HPB File No. 7185)
109
Exhibit "A"
I. REQUEST
The applicant, Dr. Jose E. Escalante, is requesting that the Historic Preservation Board approve a
request for the designation of an existing single-family home as an historic structure.
II. DESIGNATION PROCESS
The process of designation for historic structures is delineated in Section 1 18-591 (f) in the Land
Development Regulations of the City Code. An outline of this process is provided below:
Step One: An application for the individual designation of a single-family home as an historic
structure is submitted by the property owner to the Planning Department for
recommendation to the Historic Preservation Board. The Board will make a
determination as to whether the single-family home may be designated as an historic
structure based upon the requirements and criteria of Section I1 8-592 in the Land
Development Regulations of the City Code.
Step Two: Upon receipt of a completed application package, the Planning Department prepares
a Designation Report that will be presented to the Historic Preservation Board at a
regularly scheduled meeting. The Designation Report is an historical and
architectural analysis of the proposed historic structure.
Step Three: The Designation Report is presented to the Historic Preservation Board at a public
hearing. If the Board finds that the proposed single-family designation application
meets the criteria set forth in Section 1 18-592 of the Land Development Regulations
in the City Code, it may formally adopt the single-family home as a local historic
structure. No public hearing is required before the Planning Board or City
Commission. Upon the designation of a single-family home as an historic structure,
the structure is subject to the Certificate of Appropriateness requirements of Article X
of the Land Development Regulations in the City Code, with the exception of the
interior areas of the structure (which are not be subject to such regulations).
Ill. RELATION TO ORDINANCE CRITERIA
In accordance with Section 1 18-592 in the Land Development Regulations of the City Code,
eligibility for designation is determined on the basis of compliance with the listed criteria set
forth below.
(a) The Historic Preservation Board shall have the authority to recommend that
properties be designated as historic buildings, historic structures, historic
improvements, historic landscape features, historic interiors (architecturally
significant public portions only), historic sites or historic districts if they are significant
in the historical, architectural, cultural, aesthetic or archeological heritage of the city,
the county, state or nation. Such properties shall possess an integrity of location,
design, setting, materials, workmanship, feeling or association and meet at least one
(1) of the following criteria:
(1) Association with events that have made a significant contribution to the
history of the city, the county, state or nation;
(2) Association with the lives of persons significant in the city's past history;
Exhibit "A"
(3) Embody the distinctive characteristics of an historical period, architectural or
design style or method of construction;
(4) Possesses high artistic values;
(5) Represent the work of a master, serve as an outstanding or representative
work of a master designer, architect or builder who contributed to our
historical, aesthetic or architectural heritage;
(6) Have yielded, or are likely to yield information important in pre-history or
history;
(7) Be listed in the National Register of Historic Places;
(8) Consist of a geographically definable area that possesses a significant
concentration of sites, buildings or structures united by historically significant
past events or aesthetically by plan or physical development, whose
components may lack individual distinction.
(b) A building, structure (including the public portions of the interior), improvement or
landscape feature may be designated historic even if it has been altered if the
alteration is reversible and the most significant architectural elements are intact and
repairable.
The single-family residence at 625 West 47th Street is eligible for designation as an historic
structure as it complies with the criteria as specified in Section 118-592 in the Land
Development Regulations of the City Code outlined above.
Staff finds that the proposed Historic Single Familv Home located at 4343 North Bav
Road possesses intenritv of location, design, settinn, materials, workmanship,
feelinn, or association for the followinn reasons:
Satisfied; The construction of the home located at 625 west 4Th Street in 1937, during the
depression era of the 1930s, was clearly significant in the successful development history of
the City of Miami Beach. The proposed historic home still possesses the integrity of its
original location at 625 West 4Ph Street, despite more than eighty years of hurricanes,
storms, and economic crises. Further, the original building still retains many of its historic
materials, details, and workmanship as well as the feeling of its 1930s period of construction
in Miami Beach.
(a) Staff finds the proposed historic site to be eligible for historic designation and in
conformance with the designation criteria for the following reasons:
(3) Embodv the distinctive characteristics of an historical period, architectural or
design stvle or method of construction;
The single-family residence at 625 West 4Fh Street is good example
Mediterranean Revival-At? Deco Transitional architecture, sometimes called
"Med-Deco:" a unique synthesis of Mediterranean Revival and Art Deco
decorative detail. The distinctive two story residence is characterized by an
asymmetric street fagade, L-shaped plan with entry loggia, multiple gable
Exhibit "AA"
roofs, smooth stucco finish with horizontal stucco banding, 'porthole'window
and decorative circles incised into the stucco on either side of the garage
door.
(4) Possesses hiah artistic values;
Many well defined original architectural features of the house add artistic
value and character to the structure and the neighborhood. These features
embody the spirit of Med-Deco architecture and include such elements as
the multiple tile roofs, asymmetrical massing, 'porthole' window, smooth
stucco finish with horizontal banding and stepped chimney detail. The
carefully executed design was clearly done with the highest regard to the
character of the house and the neighborhood in which it rests, as evidenced
by the careful attention to detail expressed throughout the design, both on
the exterior and interior.
(5) Represent the work of a master, serve as an outstanding or representative
work of a master desianer, architect or builder who contributed to our
historical, aesthetic or architectural heritaae;
L. Murrav Dixon (1901- 1949)
Lawrence Murray Dixon moved to Miami Beach in 1928 to start his own
practice after having worked for the New York City architectural firm Schultze
& Weaver. Together with Henry Hohauser, Dixon can be credited with
'7nventing"the Tropical Art Deco style of architecture which has become the
signature of South Beach and made the Miami Beach Architectural District
worthy of listing on the National Register of Historic Places. Dixon is the
architect of over 100 surviving buildings in the National Register District
alone. In his short life he became one of Miami Beach's most prolific and
talented designers of hotels, residences and commercial buildings, his works
include:
Victor Hotel
Tides Hotel
Tiffany Hotel
Tudor Hotel
Palmer House Hotel
Marlin Hotel
Raleigh Hotel
Ritz Plaza Hotel
1 144 Ocean Drive
1220 Ocean Drive
80 I Collins A ve
1 11 1 Collins Ave
1 1 19 Collins A ve
1200 Collins Ave
1 777 Collins Ave
1 701 Collins Ave
A buildinq, structure (including the public portions of the interior), improvement or
landscape feature mav be designated historic even if it has been altered if the alteration
is reversible and the most significant architectural elements are intact and repairable.
The single-family residence at 625 West 4Fh Street maintains a high degree of
architectural integrity with limited modifications. Restoration and appropriate renovation
can be successfully completed of this fine residence by careful analysis of on-site
conditions and available historic documentation.
Exhibit "A"
IV. DESCRIPTION OF BOUNDARIES
The subject property is located at 625 West 47th Street on Lot 3 and West 2 inches of Lot 4 in Block
32 of Lake New Subdivision, according to the Plat thereof, as recorded in Plat Book 14 at Page 42
of the Public Records of Miami-Dade County, Florida.
V. PRESENT OWNER
The present owner of the subject property is Jose Escalante.
VI. PRESENT USE
The original and current use of the subject property is single-family residential.
PRESENT ZONING DISTRICT
The subject property is located in the RS-3 or Residential Single-Family Zoning District.
VIII. ARCHITECTURAL BACKGROUND
Mediterranean Revival-Art Deco Transitional (circa late 1920s to mid-1 930s)
"Med-Deco" in Miami Beach was a synthesis of Mediterranean Revival form and Art Deco
decorative detail or vice versa. This unique hybrid style became a fascinating bridge
between the "familiar" and the "new" as the allure of Art Deco found its way into the City's
architectural vocabulary. Clean stepped roof lines and crisp geometric detailing replaced
scrolled parapets, bracketed cornices, and Classical features on structures of clear
Mediterranean Revival form. Likewise, sloped barrel tile roofs rested gracefully on edifices
with spectacular Art Deco entrances and facade treatments.
Some of the most celebrated architects in Miami Beach designed structures in this unique
and significant Miami Beach style, including V.H. Nellenbogen, Henry Hohauser, Russell
Pancoast, T. Hunter Henderson and others. The predominant exterior material of Med-Deco
Transitional was smooth stucco with raised or incised details. Featured stucco areas were
often patterned or scored. Keystone, either natural or filled and colored, was frequently used
to define special elements. Windows ranged from wooden and steel casement to wooden
double-hung, and even large single windows in gracefully curved masonry openings.
Decorative ironwork was also employed in this style.
2726 Alton Road
The two-story residence was designed by architect L. Murray Dixon for W.T. Shull in 1937.
City of Miami Beach Building Records indicate that the permit issued for 2726 Alton Road
consisted of a residence and garage, and its construction cost was valued at $20,000.
An archival photograph was found within the L. Murray Dixon Archives at the Bass Museum.
Although the exact date of the photograph is unknown, it was most likely taken shortly after
construction was completed in 1937. Although, there have been some alterations to the
original design, including the replacement of the original flat tile roof to barrel tile, the
removal of the original decorative door along the front elevation, the replacement of windows
and garage door, enclosure of the rear porch, among other minor modifications, most of the
homes current architectural features appear to be original. The house has an asymmetrical,
massing and L-shaped plan with a loggia along the garage which opens toward the front
Exhibit "A"
yard. The two-car garage, which faces the street, has a porthole window centered on the
front facing gable roof. A cupola topped by a weather vein is slightly visible at the rear of the
garage structure. One enters the property through a front facing gable roof pavilion structure
projecting slightly forward from the garage. The pavilion entry door has a decorative
keystone surround. The exterior wall cladding is smooth stucco with horizontal stucco
banding and a stepped capped chimney rises on the south elevation.
In addition to satisfying the criteria for evaluation as noted above, the building has retained
its strong integrity over the years despite some modest exterior alterations. The property,
located in a prominent residential single family area of the city, is complemented by its
setting and relationship with numerous other single family homes of similar scale in various
design styles. Its distinctive character contributes greatly to the character of its residential
neighborhood. The Med-Deco design is carefully executed, adapted to the south Florida
climate, in harmony with the surrounding landscape. The buildings proportion, scale,
massing and use of materials is reflective of Med-Deco architecture.
X. PLANNING DEPARTMENT RECOMMENDATIONS
Criteria for Designation: Based upon the evidence presented and the historical and
architectural significance of the single-family residence located at 625 west 47'h Street, and
in accordance with Chapter 1 18, Article X, Division 4, of the Land Development Regulations
of the City Code, the staff of the City of Miami Beach Planning Department recommends that
the Historic Preservation Board adopt the subject property as a local historic structure.
Site Boundaries: The Planning Department recommends that the boundaries of the
historic site consist of the entire property located on Lot 3 and West 2 inches of Lot 4 in
Block 32 of Lake New Subdivision, according to the Plat thereof, as recorded in Plat Book 14
at Page 42 of the Public Records of Miami-Dade County, Florida.
Areas Subiect to Review: The Planning Department recommends that the proposed
historic site shall be subject to Section 11 8-591 (f) of the Land Development Regulations of
the City Code.
Review Guidelines: The Planning Department recommends that a decision on an
application for a Certificate of Appropriateness shall be based upon Section 118-591 (f) of
the Land Development Regulations of the City Code.
HISTORIC PRESERVATION BOARD
City of Miami Beach, Florida
MEETING DATE: January I I, 201 1
FILE NO:
PROPERTY:
LEGAL:
IN RE:
625 West 47th Street - Single Familv Home
Lot 3 and West 2 inches of Lot 4 in Block 32 of Lake New Subdivision,
according to the Plat thereof, as recorded in Plat Book 14 at Page 42 of the
Public Records of Miami-Dade County, Florida.
The Application for a Certificate of Appropriateness for the partial
demolition, renovation, and restoration of the existing 2-story home,
including the construction a new one-story accessory structure.
ORDER
The applicant, Dr. Jose Escalante, filed an application with the City of Miami Beach Planning
Department for a Certificate of Appropriateness.
The City of Miami Beach Historic Preservation Board makes the following FINDINGS OF FACT,
based upon the evidence, information, testimony and materials presented at the public hearing
and which are part of the record for this matter:
A. The subject structure is a designated Historic Structure.
B. Based on the plans and documents submitted with the application, testimony and
information provided by the applicant, and the reasons set forth in the Planning Department
StafF Report, the project as submitted is consistent with the Certificate of Appropriateness
Criteria in Section 118-564(a)(l) of the Miami Beach Code, is consistent with the Certificate
of Appropriateness Criteria in Section 118-564(a)(2) of the Miami Beach Code, is not
consistent with Certificate of Appropriateness Criteria 'b' in Section 118-564(a)(3) of the
Miami Beach Code, and is consistent with the Certificate of Appropriateness for Demolition
Criteria in Section 11 8-564(9(4) of the Miami Beach Code.
C. The project would be consistent with the criteria and requirements of section 118-564 if the
following conditions are met:
1. Revised elevation, site plan and floor plan drawings shall be submitted to and
approved by staff; at a minimum, such drawings shall incorporate the following:
Page 2 of 4
HPB File No. 7222
Meeting Date: January 11, 201 1
Manufacturer's drawings and Dade County product approval numbers for all
new windows, doors and glass shall be required. All windows in the original
portion of the house that are visible from a right-of-way, shall be replaced with
windows to match their historic configuration, in a manner to be reviewed and
approved by staff.
Windows shall be added to the east fa~ade of the proposed new addition, in a
manner to be reviewed and approved by staff.
c. Any roof-top fixtures, air-conditioning units and mechanical devices shall be
clearly noted on a revised roof plan and elevation drawings and shall be
screened from view, in a manner to be approved by staff. Any mechanical
equipment located at the ground shall be located in a manner that is not
disruptive to neighboring properties and is screened from view, subject to the
review and approval of staff.
Prior to the issuance of a Certificate of Occupancy, the project Architect shall
verify, in writing, that the subject project has been constructed in accordance
with the plans approved by the Planning Department for Building Permit.
A revised landscape plan, and corresponding site plan, shall be submitted to and
approved by staff. The species type, quantity, dimensions, spacing, location and
overall height of all plant material shall be clearly delineated and subject to the
review and approval of staff. At a minimum, such plan shall incorporate the
following:
Tall hedges shall not be permitted within the required front yard. Any hedge
type landscaping proposed within the required front yard, shall consist of
plant material that does not exceed 36" in height at maturity. The final
selection of perimeter landscaping shall be subject to the review and approval
of staff.
The final selection of all landscaped areas located within the right-of-way
shall be provided, in a manner to be reviewed and approved by staff.
A fully automatic irrigation system with 100% coverage and an automatic rain
sensor in order to render the system inoperative in the event of rain. Right-
of-way areas shall also be incorporated as part of the irrigation system.
Prior to the issuance of a Certificate of Occupancy, the project architect shall
verify, in writing, that the project is consistent with the site and landscape
plans approved by the Planning Department for Building Permit.
The final exterior surface color scheme, including color samples, shall be subject to
the review and approval of staff and shall require a separate permit.
Manufacturers drawings and Dade County product approval numbers for all new
windows, doors and glass shall be required, Drier to the issuance of a building
permit.
Page 3 of 4
HPB File No. 7222
Meeting Date: January 11, 201 1
5. All roof-top fixtures, air-conditioning units and mechanical devices shall be clearly
noted on a revised roof plan and elevation drawings and shall be screened from
view, in a manner to be approved by staff.
6. Revised drawings, with corresponding color photographs, that are separate from the
construction documents, drawn to scale and clearly documenting the existing
conditions of the subject building, shall be submitted. Such drawings and
photographs shall include all four elevations and interior floor plans of the building,
as well as a site plan.
7. The project shall comply with any landscaping or other sidewalwstreet improvement
standards as may be prescribed by a relevant Urban Design Master Plan approved
prior to the completion of the project and the issuance of a Certificate of Occupancy.
8. The Final Order shall be recorded in the Public Records of Miami-Dade County, prior
to the issuance of a Building Permit.
9. The Final Order is not severable, and if any provision or condition hereof is held void
or unconstitutional in a final decision by a court of kompetent jurisdiction, the order
shall be returned to the Board for reconsideration as to whether the order meets the
criteria for approval absent the stricken provision or condition, and/or it is appropriate
to modify the remaining conditions or impose new conditions.
10. The conditions of approval herein are binding on the applicant, the property's
owners, operators, and all successors in interest and assigns.
Nothing in this order authorizes a violation of the City Code or other applicable law,
nor allows a relaxation of any requirement or standard set forth in the City Code.
IT IS HEREBY ORDERED, based upon the foregoing findings of fact, the evidence, information,
testimony and materials presented at the public hearing, which are part of the record for this
matter, and the staff report and analysis, which are adopted herein, including the staff
recommendations, which were amended by the Board, that the Certificate of Appropriateness is
GRANTED for the above-referenced project subject to those certain conditions specified in
paragraph C of the Findings of Fact (Condition Nos. 1-11, inclusive) hereof, to which the
applicant has agreed.
PROVIDED, the applicant shall build substantially in accordance with the plans approved by the
Historic Preservation Board, as determined by staff, entitled "Addition, Remodel and Renovation
for: Escalante Residence ", as prepared by Architeknics, dated 12-1-1 0.
When requesting a building permit, the plans submitted to the Building Department for permit
shall be consistent with the plans approved by the Board, modified in accordance with the
conditions set forth in this Order. No building permit may be issued unless and until all
conditions of approval that must be satisfied prior to permit issuance, as set forth in this Order,
have been met.
Page 4 of 4
HPB File No. 7222
Meeting Date: January 1 1, 201 1
The issuance of a Certificate of Appropriateness does not relieve the applicant from obtaining all
other required Municipal, County and/or State reviews and permits, including final zoning
approval. If adequate handicapped access is not provided on the Board-approved plans, this
approval does not mean that such handicapped access is not required. When requesting a
building permit, the plans submitted to the Building Department for permit shall be consistent
with the plans approved by the Board, modified in accordance with the conditions set forth in
this Order.
If the Full Building Permit for the project is not issued within eighteen (18) months of the meeting
date at which the original Certificate of Appropriateness was granted, the Certificate of
Appropriateness will expire and become null and void. If the Full Building Permit for the project
should expire for any reason (including but not limited to construction not commencing and
continuing, with required inspections, in accordance with the applicable Building Code), the
Certificate of Appropriateness will expire and become null and void.
In accordance with Section 118-561 of the City Code, the violation of any conditions and
safeguards that are a part of this Order shall be deemed a violation of the land development
regulations of the City Code. Failure to comply with this Order shall subject the Certificate of
Appropriateness to Section 11 8-564, City Code, for revocation or modification of the Certificate
of Appropriateness
Dated this 14' day of
BOARD
THE CATY OF VIAMI %*CHI FFRIDA
BY:
THOMAS R. MOONEY, AI&
DESIGN AND PRESERVATION MANAGER
FOR THE CHAIR
STATE OF FLORIDA )
>ss
COUNTY OF MIAMI-DADE )
The foregoing instrument was acknowledged before me this ' day of
&fiu6rq 201( by Thomas R. Mooney, Design and Preservation Manager,
Planning ~edartment, City of Miami Beach, Florida, a Florida Municipal Corporation, on behalf
of the corporation. He is personally known to me.
NOTARY PUBLIC
Miami-Dade County, Florida
My commission expires: 3 - 29- 2017
Approved As To Form:
Legal Department: ( /j/q4&#)
Filed with the Clerk of the Historic Preservation Board on 1' lLf- 20// ( flc )
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution of the Mayor and City Commission of the City of Miami Beach, Florida authorizing the City
Manager and City Clerk to execute a memorandum of understanding with the Public Health Trust of
Miami Dade County, Florida, which operates and governs Jackson Memorial Hospital and other
designated facilities within the Jackson Health System, for the purpose of establishing a single set of
protocols for the safe and secure transportation of a person and transfer of custody of a person to a
receiving facility for involuntary examination mandated by Chapter 394 of the Florida Statutes, known
as the Florida Mental Health Act or the Baker Act.
Key Intended Outcome Supported:
I Increase resident ratings of public safety services. 1
l~umortina Data Durvevs. Environmental Scan, etc.): According to the Center For Research I
and bublic-~olic~, 'and &chess Residential satisfaction Survey bf the City of Miami Beach,
-esidents in 2009, indicated that their three most important areas for the City of Miami Beach to
address in an effort to improve public safety throughout the City are: Preventing Crime 44.9%,
Enforcing Traffic Laws 36.1% and Increasing Visibility of Police in Neighborhoods 32.4%.
Issue:
Shall the City adopt the Resolution?
Item Summary1Recommendation:
On July 1, 2009, the State of Florida enacted Florida State Statute 394.462 that requires law
enforcement agencies to develop a Memorandum of Understanding with mental health receiving
facilities. The purpose of the Memorandum of Understanding is to adopt a single set of protocols for
the safe and secure transportation, and transfer of custody, of a person in need of mental health
treatment. These protocols will address crisis intervention measures that include custody of a person
who is transported to a receiving facility along with supporting documentation.
Provisions of the Memorandum of Understanding will include the transporting officer prior to
transporting the person to be committed, to advise the Public Safety Communications Unit to notify
Jackson Memorial Hospital and other designated facilities within the Jackson Health System that a
person is being transported to their treatment facility. In addition, Jackson Memorial Hospital agrees
to accept custody of the person meeting the criteria of Florida State Statute 394.463(1) and conduct a
medical screening examination. Further, Jackson Memorial Hospital will facilitate arrangements with
another mental health facility to accept the person if their facility has no available beds or has been
determined that the person is in need of services from a different facility without the assistance of the
Miami Beach Police Department.
Advisory Board Recommendation:
NA
'inancia1 Information:
Source of Amount Account I
Funds:
w
AGEMDA lTEM C1 D
DATE .3'q-I/.
1
-
OBPl
I 2
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Total
Financial Impact Summary: NA
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 331 39, www.miamibeachfl.gov
MEMO # COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: March 9, 201 1
SUBJECT: A RESOLUTION OF THE MAYOR hddCITY COMMlSSlON OF THE
ClTY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ClTY
MANAGER AND CITY CLERK TO EXECUTE A MEMORANDUM OF
UNDERSTANDING WITH THE PUBLIC HEALTH TRUST OF MIAMI-
DADE COUNTY, FLORIDA, WHICH OPERATES AND GOVERNS
JACKSON MEMORIAL HOSPITAL AND OTHER DESIGNATED
FACILITIES WITHIN THE JACKSON HEALTH SYSTEM, FOR THE
PURPOSE OF ESTABLISHING A SINGLE SET OF PROTOCOLS FOR
THE SAFE AND SECURE TRANSPORTATION OF A PERSON TO A
RECEIVING FACILITY FOR INVOLUNTARY EXAMINATION AS
MANDATED BY CHAPTER 394 OF THE FLORIDA STATUTES, KNOWN
AS THE FLORIDA MENTAL HEALTH ACT OR THE BAKER ACT.
Adopt the Resolution,
ANALYSIS
On July I, 2009, the State of Florida enacted Florida State Statute 394.462 requiring
law enforcement agencies to develop a Memorandum of Understanding with mental
health receiving facilities. The purpose of the Memorandum of Understanding is to
adopt a single set of protocols for the safe and secure transportation, and transfer of
custody, of a person in need of mental health treatment. These protocols will address
crisis intervention measures that include custody of a person who is transported to a
receiving facility along with supporting documentation.
Provisions of the Memorandum of Understanding will include the transporting officer
prior to transporting the person to be committed, to advise the Public Safety
Communications Unit to notify Jackson Memorial Hospital and other designated
facilities within the Jackson Health System that a person is being transported to their
treatment facility. In addition, Jackson Memorial Hospital agrees to accept custody of
the person meeting the criteria of Florida State Statute 394.462 and conduct a
medical screening examination. Further, Jackson Memorial Hospital will facilitate
arrangements with another mental health facility to accept the person if their facility
has no available beds or has been determined that the person is in need of services
without the assistance of the Miami Beach Police Department.
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF THE
ClTY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ClTY
MANAGER AND ClTY CLERK TO EXECUTE A MEMORANDUM OF
UNDERSTANDING WITH THE PUBLIC HEALTH TRUST OF MIAMI-
DADE COUNTY, FLORIDA, WHICH OPERATES AND GOVERNS
JACKSON MEMORIAL HOSPITAL AND OTHER DESIGNATED
FACILITIES WITHIN THE JACKSON HEALTH SYSTEM, FOR THE
PURPOSE OF ESTABLISHING A SINGLE SET OF PROTOCOLS FOR
THE SAFE AND SECURE TRANSPORTATION OF A PERSON AND
TRANSFER OF CUSTODY OF A PERSON TO A RECEIVING FACILITY
FOR INVOLUNTARY EXAMINATION AS MANDATED BY CHAPTER
394 OF THE FLORIDA STATUTES, KNOWN AS THE FLORIDA
MENTAL HEALTH ACT OR THE BAKER ACT.
WHEREAS, it is the policy of the Miami Beach Police Department to respect the dignity
of those persons suffering from mental illness and substance abuse, including those
circumstances in which a person is detained, taken into custody, interviewed or transported to a
secure holding facility; and
WHEREAS, the provisions of Section 394.462 of the Florida Statutes, enacted by the
2009 Florida Legislature, which governs the transportation of persons by law enforcement to
receiving facilities for involuntary examination, require the implementation of specific protocols
that must be utilized by the law enforcement agency and the receiving facility; and
WHEREAS, the City of Miami Beach, in compliance with Section 394.462 of the Florida
Statutes, is required to develop a memorandum of understanding with each Receiving Facility
within Miami-Dade County, which establishes a single set of protocols for the safe and secure
transportation of the person and transfer of custody of the person for involuntary examination as
authorized under Chapter 394 of the Florida Statutes; and
WHEREAS, these protocols shall address crisis-intervention measures, and custody of a
person who is transported pursuant to the Memorandum of Understanding, along with related
documentation, which shall be relinquished to a responsible individual at the appropriate
receiving or treatment facility operated by the Public Health Trust of Miami-Dade County, Florida
consistent with Chapter 394 of the Florida Statutes and the Memorandum of Understanding.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND ClTY
COMMISSION OF THE ClTY OF MIAMI BEACH, FLORIDA, authorizing the City Manager and
City Clerk to execute a Memorandum of Understanding with the Public Health Trust of Miami-
Dade County, Florida, which operates and governs Jackson Memorial Hospital and other
designated facilities within the Jackson Health System, for the purpose of establishing a single
set of protocols for the safe and secure transportation of a person and transfer of custody of a
person to a receiving facility for involuntary examination as mandated by Chapter 394 of the
Florida statutes, known as the Florida Mental Health Act or the Baker Act.
PASSED and ADOPTED this day of , 2011.
ATTEST:
MAYOR MATTI HERRERA BOWER
ROBERT PARCHER, ClTY CLERK APPROVE0 AS TO . %
d- 22-11 -
DATE
THIS PAGE INTENTIONALLY LEFT BLANK
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Retroactively Approving The First-Year Renewal Of Security Alliance's Contract For
Security Guard Services, From May 1, 201 0 To April 30, 201 1; Prospectively Approving The Second-
Year Renewal Of Security Alliance's Contract From May 1, 2011 To April 30, 2012; And Further
Authorizing The Issuance Of Request For Proposals (RFP) For Security Guard Services At Least Six
(6) Months Prior To Contract Expiration.
Key Intended Outcome Supported:
Increase Resident Rating of Public Safety Services
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2008 Strategic Plan, 90% I respondedthat they felt very safe or reasonably safe in their neighborhood during the day. I
Issue: . - - -. - .
Whether the City Commission should approve the renewal of the unarmed security guards
contract with Security Alliance and approve the issuance of a RFP?
Item Summary/Recommendation:
I Contract No. 34-05/06, was awarded to Security Alliance of Florida ("Security Alliance") on April 2, 1
2007, with an effective date of May I, 2007. The contract's basic term expired-on April 30, 2010, and
has been on a month-to-month basis since then. The contract has three (3) additional one-year
renewal options remaining.
The City, at is sole option and discretion, may renew the contract for Unarmed Security Guard
Services with Security Alliance. Per the City Attorney's Office, the time accumulated during month-to-
month extension does not count towards any renewal period. Therefore, the first renewal option
would be retroactive to May 1, 2010. The second renewal would be from May 1, 2011 to April 30,
2012.
The Administration recommends that the Mayor and City Commission retroactively approve the first-
year renewal of Security Alliance's contract from May 1, 201 0 to April 30, 201 1; prospectively approve
the second-year renewal of Security Alliance's contract from May I, 2011 to April 30, 2012; and
further authorize the issuance of a Request for Proposals (RFP) by October 1, 201 1 (six months prior
to contract expiration).
RETROACTIVELY APPROVE THE FIRST-YEAR RENEWAL OF CONTRACT WITH SECURITY
ALLIANCE; PROSPECTIVELY APPROVE THE SECOND-YEAR RENEWAL; AND AUTHORIZE
THE ISSUANCE OF A RFP BY OCTOBER I, 201 1 (SIX MONTHS PRIOR TO EXPIRATION).
Advisory Board Recommendation:
I The Finance and Citywide Projects Committee at its January 27, 201 1 meeting recommended that the I
City exercise the first and second renewal option for the unarmed security guard services contract with
Security Alliance and recommended Administration to issue a Request for Proposal (RFP) for the
Security Guard Services Contract at least six (6) months prior to the expiration of the current contract.
Financial Information:
I i
Source of
Funds:
City Clerk's Office ~e~islatbe Tracking: I Gus Lopez, extension 6641. @
1
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I I I
Total I
Approved
Financial Impact Summa#:
I I
Account
1
Amount
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
/
FROM: Jorge M. Gonzalez, City Manager
DATE: March 9, 201 1
SUBJECT: A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF THE ClTY OF MIAMI
BEACH, FLORIDA, RETROACTIVELY APPROVING THE FIRST-YEAR RENEWAL OF
SECURITY ALLIANCE'S CONTRACT FOR SECURITY GUARD SERVICES, DATED
APRIL 2,2007, WlTH SUCH FIRST RENEWAL BEING EFFECTIVE AS OF MAY 1,2010
TO APRIL 30, 2011; FURTHER APPROVING THE SECOND-YEAR RENEWAL OF
SECURITY ALLIANCE'S CONTRACT, WlTH SUCH SECOND RENEWAL BEING
EFFECTIVE FROM MAY 1,201 1 TO APRIL 30,2012; AND FURTHER AUTHORIZING THE
ISSUANCE OF REQUEST FOR PROPOSALS (RFP) FOR SECURITY GUARD SERVICES,
AT LEAST SIX (6) MONTHS PRIOR TO CONTRACT EXPIRATION (OR OCTOBER 1,
201 1).
ADMINISTRATIVE RECOMMENDATION
Retroactively approve the first-year renewal of Security Alliance's contract from May 1, 201 0 to April
30,201 1 ; prospectively approve the second-year renewal of Security Alliance's contract from May 1,
201 1 to April 30, 2012; and further authorize the issuance of a Request for Proposals (RFP) by
October 1, 201 1 (six months prior to contract expiration).
ADVISORY BOARD RECOMMENDATION
The Finance and Citywide Projects Committee at its January 27, 201 1 meeting recommended that
the City exercise the first and second renewal option for the unarmed security guard services contract
with Security Alliance and directed Administration to issue a Request for Proposal (RFP) for the
Security Guard Services Contract at least six (6) months prior to the expiration of the current contract.
CONTRACT TERM
Contract No. 34-05/06, was awarded to Security Alliance of Florida ("Security Alliance") on April 2,
2007, with an effective date of May I, 2007. The contract's basic term expired on April 30,201 0, and
has been on a month-to-month basis since then. The contract has three (3) additional one-year
renewal options remaining.
Renewal of the Unarmed Security Guard Services Contract with Security Alliance
March 9, 201 1
Page 2 of 15
BACKGROUND
The Finance and Citywide Projects Committee, at its January 26, 201 0 meeting, recommended the
issuance of a new Request for Proposals (RFP) for Security Guard Services and that the following
information be incorporated as part of the RFP:
1. Training as an evaluation criteria;
2. Financial stability as requirement of the Successful Firm; and
3. Language which states that the Living Wage rates are under review and is subject to change.
At its March 10,201 0 meeting, the Mayor and City Commission approved the issuance of an RFP for
Security Guard Services.
The RFP was posted on BidSync and the Procurement's City website on March 10, 2010, with an
original bid opening date of April 9, 201 0. The bid was also advertised on the March 12, 201 0, Daily
Business Review publication.
A pre-proposal submission meeting was held on March 25, 2010, at which 42 interested agencies
attended (includes telephone call-in).
At the May 20, 2010 Finance and Citywide Projects Committee, the deadline for submission of the
proposals for the RFP for security guard services was extended to allow for an analysis on paid time
off for employees covered by the Living Wage Ordinance, and the possible inclusion of paid time off in
the RFP requirements. Subsequently, the RFP opening date was postponed and since been on hold
until further direction by the Mayor and City Commission. There is no evaluation process pending
since no proposals have been received.
OPTION TO RENEW
The City, at is sole option and discretion, may renew the contract for Unarmed Security Guard
Services with Security Alliance. Per the City Attorney's Office, the time accumulated during month-to-
month extension does not count towards any renewal period. Therefore, the first renewal option would
be retroactive to May 1, 201 0. The second renewal would be from May 1, 201 1 to April 30, 2012.
CURRENT BILLING RATES
On November 9,2010, the contract for Unarmed Security Guard Services with Security Alliance was
amended to increase the guards' pay rates pursuant to the Living Wage rate increases adopted as
part of Ordinance 2010-3682 of the City Code.
Effective October 1,201 0 through September 30,201 1, the bill rates were amended and increased as
follows:
GUARDS: Increased from $15.90 to $17.18 per hour
SUPERVISORS: Remains at $1 8.00 per hour
CONTRACT COMPLIANCE AND PERFORMANCE
During the term of the contract the Contract Administrator's position has been filled by Cornelius
("Tim") O'Regan during the first two (2) years of the contract, and Sergeant Wayne Jones over the last
year of the contract. Both Contract Administrators have monitored the performance of the contract and
reported that the performance of Security Alliance meets all mandates of the contract and consistently
performs above expectation Memorandum labeled as Exhibit A.
Renewal of the Unarmed Security Guard Services Contract with Security Alliance
March 9,201 1
Page 3 of 15
In addition, Security Alliance has been monitored for compliance with the City's Living Wage
Ordinance. Throughout the term of the contract, payrolls have been collected and reviewed on a semi-
annual basis; on-site interviews have been conducted; payroll audits have been issued; and
grievances have been addressed; all resulting in no Living Wage violations.
CORPORATE RESPONSIBILITY
Proposers shall provide a "Corporate Responsibility Plan", which describes in sufficient detail how the
Proposer plans and expects to integrate into the Miami Beach community, and fit into the community
as a "good corporate citizen". In developing their Plan, Proposer's focus should be to establish a
balance between developing opportunities with the City; stimulating and rewarding their employees;
developing optimum customer satisfaction; working with and supporting our local community; and
sustaining the environment where they operate.
ltems to include in Proposer's "Corporate Responsibility Plan" should address (but not necessarily be
limited to) the following:
A. Proposer's approach, and policies and procedures, detailing the hiring and promotion of
employees, including the following:
In addition to payment of the required hourly Living Wage and the Equal Benefits
requirements, both which are required under this RFP, what other benefits, programs,
and/or other compensation or incentives does the Proposer offer to its employees?
B. In addition to subsection (A) above, describe any other programs that Proposer maintains for
the welfare and benefit of its employees.
C. Is Proposer a responsible corporate citizen and, to that end, what contribution(s) does
Proposer make to the community(ies) in which it currently does business? Describe how
Proposer is "making a difference" for the betterment of the community(ies) where it operates.
ltems to address may include, but not be limited to:
Participation in local community organizations.
Membership in local civic and charitable organizations including, in particular, any
specific programs and/or initiatives that Proposer has either established or (if
established) that Proposer actively participates in.
D. Is Proposer's firm environmentally conscious; include any efforts and/or programs andlor
initiatives that Proposer has established, either within its firm or in the community, which
demonstrate Proposer's involvement in, and commitment to the betterment of the environment
through sustainability (i.e. "green initiatives").
E. With regard to the City of Miami Beach, describe in sufficient detail what public benefits,
including any specific programs, initiatives, and/or other contributions which Proposer would
plan to "give back to the Miami Beach community should it be awarded this contract. This
should include (but not be limited to) Proposer's commitment to hire as many qualified Miami
Beach residents as possible.
Renewal of the Unarmed Security Guard Services Contract with Security Alliance
March 9,201 1
Page 4 of 15
PRICE PROPOSAL FORM
The billing rate quoted shall include full compensation for labor, equipment use, travel time, hiring of
security guards and supervisors, and all costs associated to the proposer in order to provide the City of
Miami Beach with a Best Value Contract for Unarmed Security Guard Services.
Proposers will be asked to submit cost information based on the following:
DESCRIPTION
UNARMEDGUARDS
SUPERVISORS
GRAND TOTAL
ADD ALTERNATES
I EST. HOURS BILLING
RATES
lssuance of warnings and violations as the City determines
to be warranted to include:
a. dog off leash laws;
b. pooper scooper laws; and
c. littering.
Appearance of security guards and/or supervisors at
Special Master Hearings when needed in support of the
City's efforts to ensure compliance with City Code.
a. Security Guard
b. Supervisor
Guards certified in traffic control procedures
TOTAL
BILLING RATE
lssuance of warnings and violations as the City determines
to be warranted to include:
a. Skateboarding on Lincoln Road
b. Skateboarding and Bicycle riding on the Boardwalk
c. Taking photographs of violations as the City determines
to be warranted.
/photograph $-
The City reserves the right, at its sole discretion, to select none, any, or all Add Alternates.
1 The City is not guaranteeing the number of hours and will reserve the right to adjust
hours either up or down on an "as needed" basis.
Renewal of the Unarmed Security Guard Services Contract with Security Alliance
March 9,201 1
Page5of 15
MINIMUM REQUIREMENTS I QUALIFICATIONS
a) The Security Guard Firm or Principal shall submit incorporation or other business entitylform
documentation with their proposal. Firm shall have provided continuous and successful security
guard services for a minimum of five (5) years.
b) The Security Guard Firm must provide a drug and alcohol free workplace.
c) The minimum requirements of the Unarmed Security Guards are as follows.
d) The Security Guard Firm must provide three (3) representative projects/contracts that
provide for at least fifty (50) or more staffed guards; or one (1) projecticontract that provide for at
least eighty (80) or more staffed guards.
UNARMED SECURITY GUARDS
A minimum of 40 hours of training as required by the State of Florida Department of Licensing
pursuant to Section 493.6123 (1) F.S., and must possess a Florida Class "D" License and a
minimum of 16 hours of site-specific training at their assigned post.
Specialized training, as requested by the City of Miami Beach Police Department, on an as
needed basis per post assignments (e.g. building evacuations, hurricane evacuations, training,
traffic control, etc.).
Pass a Florida Department of Law Enforcement (FDLE) criminal background check.
Ability to write a report to document incidents as required.
Ability to follow all the terms and conditions in the City of Miami Beach Post Order Bid Manual.
Ability to speak English (multilingual desirable) and write all reports in English.
Ability to communicate, provide information, and gives directions in a courteous matter to
tourists and residents.
Pass a drug screening test.
Ability to respond to and take command of emergency situation.
Ability to provide effective access control and maintain a safe and secure environment.
Ability to provide protection with professionalism.
Ability to provide a professional level of personal interaction services.
Trained and certified in first aid and rendering Cardiopulmonary Resuscitation (CPR).
Physically capable of pursuing and detaining individuals who have committed criminal acts.
Have a minimum of 6 months of security officer experience, law enforcement or equivalent
military training.
Ability to issue written warnings and code citations as City determines it is warranted.
Ability to take photographs and document violations and incidents as required.
.SCOPE OF SERVICES
The Successful Firm will provide the following:
A minimum of three (3) roving shift supervisors equipped with an automobile on duty within the
City limits of Miami Beach at all times. The supervisors will be able to respond to any site
within 15 minutes. A list must be submitted in writing, identifying the name(s) of each roving
shift supervisor, and all security personnel under their supervision, to the Miami Beach Police
Department (MBPD), Contract Administrator.
e A written streetlpark lighting report, where applicable, forwarded to the MBPD within 48 hours
of any "lights out" occurrence.
Renewal of the Unarmed Security Guard Services Contract with Security Alliance
March 9,201 1
Page 6 of 15
All drug screening, background checks, and psychological testing of employees assigned to
Miami Beach posts at the Successful Firm expense.
All sensorslreaders at contracted posts to ensure that security officers are making required
rounds at assigned frequencies and times and provide a weekly computerized printout
downloaded from sensors installed at each post to the Police Department. The location of the
sensors will be submitted to the MBPD for approval.
A supervisor, who will be required to meet with the MBPD, authorized representative, upon
request.
All uniforms, radios, firearms, rain gear, traffic vests, tools and equipment necessary to perform
the required security services in accordance with the bid documents.
Uninterrupted services under all conditions, to include but not limited to the threat of a strike or
the actually to the threat of a strike or the actuality of a strike, adverse weather conditions, a
disaster, or emergency situations, at the agreed upon hourly contractual rate.
Compliance by their personnel assigned to City of Miami Beach posts with the Security Firm's
Post Order and Rules and Regulations Manual.
Any holiday and sick-time pay to assigned personnel.
A written quarterly statistical analysis report of security incidents forwarded to the City of Miami
Beach Police Department on a quarterly basis.
Certify in writing, the names of all employees who will provide security services to the City of
Miami Beach, of which will have a valid Florida Armed Security Guard Licenses (D) and G).
Copies of State license(s) will be keep in employee personnel file for immediate viewing if
necessary and produced in hard copy within five business days (excluding weekends and
holidays) upon receipt of request from the MBPD.
The City reserves the right to take any action necessary to ensure that the security forces are fully
staffed in order to protect the City of Miami Beach property, personnel, and assets. This may include
contractual arrangements with others firms for the purpose of obtaining additional resources in the
event that the Successful Firm cannot perform.
If such arrangements are deemed necessary, then the Successful Firm may, at the sole discretion of
the City of Miami Beach, be terminated, and any cost incurred by the City of Miami Beach may be
withheld from funds owed to the Successful Firm.
The City of Miami Beach reserves the right to an employee from a duty assignment, and lor bar the
employee from further service under this Contract.
The Successful Firm will be responsible for advertising and recruiting help, training the security
guards, preparing paychecks, payroll taxes, Social Security and Withholding taxes, preparing W-2's,
Unemployment and Workmen's Compensation claims and liability insurance. The obligation of the City
of Miami Beach will be solely to compensate the Successful Firm for the number of hours provided
monthly in accordance with the contract price schedule. The Successful Firm will provide a Schedule
of ValuesIPayment Schedule to the City's Contract Administrator for review and approval, prior to the
commencement of work.
Renewal of the Unarmed Security Guard Services Contract with Security Alliance
March 9,201 1
Page 7 of 15
Safeguards for the City's protection will be made a part of this new contract. Should the Successful
Firm provide security guards employed by a sub-contractor, the Successful Firm will be required to
provide a Labor and Materials (Payment Bond), in the amount of $100,000. The successful firm will
also provide an Employee Dishonesty Bond in the amount of $25,000. Additionally, the City reserves
the right to deduct payment(s) in an amount specified in the bidlcontract documents for either non-
qualified security guard, andlor for unsatisfactory performance in accordance with the specified Terms
and Conditions of the RFP.
RECORDS
The Successful Firm will submit all invoices to the City of Miami Beach containing an itemized
employee time record, to include the employee name and hours workedlshift, for the time period
identified on the invoice. The computerized printout from the downloaded sensors will accompany the
weekly invoices. These printouts will be the same date and time frame of the submitted invoices.
All correspondence, records, vouchers and books of account insofar as work done under this Contract
is concerned, will be open to inspection, by an authorized City of Miami Beach representative, during
the course of the Contract and for a period of two (2) years after expiration of the Contract.
The Successful Firm will maintain accurate and complete records of personnel criteria, training criteria
and biographical data of all personnel affiliated with this Contract. The Successful Firm will keep on file
a separate personnel file for each employee employed under the Miami Beach contract. This file will
specifically, along with the above mentioned criteria, include:
Personal information of the employee, sexlracel DOBI and social security number.
Copies of Florida Drivers license and security guard class "Dl1 license.
Copies or notification of all discipline actions taken by the vendor or City of Miami
Beach. This will include all verbal or written documentation of warnings or discipline.
Proof of successful Background Check, Drug Screen, and Polygraph examination.
The City reserves the right to perform audit investigations of the Successful Firm payroll and related
records of employees assigned to the City of Miami Beach to ascertain that such employees' records
indicate payment received for the specific hours worked for the City. Such audit will be at the discretion
of and at the option of the City.
Successful Firm will be required to provide anylall records in its possession which contain information
concerning hours worked and payment received based on the firm's invoices to the City of Miami
Beach. All required documentation and personnel files will be readily available for inspection by any
authorized City of Miami Beach representative, during initial research and during the course of this
Contract. Failure to have the required documentation will be deemed as non-compliance to the Terms
and Conditions of the contract.
Each guard must have their individual "D and "G" license in their possession while performing work for
the City of Miami Beach, and if operating a vehicle have a valid driver's license.
WORK FORCE AND WORK ASSIGNMENTS
Unarmed security guards will be provided to work various locations, including patrolling numerous City of
Miami Beach facilities. All Security Guards will be required to carry 2-way radios and electronic scanner
wards unless specifically exempted by the City of Miami Beach Contract Administrator.
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March 9,201 1
Page 8 of 15
REGULAR SECURITY OFFICER DUTIES
1. All security personnel furnished by the Successful Firm to Miami Beach will be required to
monitor the facilities by walking the Facility, riding a golf cart andlor whatever other means the
City of Miami Beach considers best for each facility andlor location.
2. All security personnel furnished by Successful Firm to the City of Miami Beach will provide all
phases of building and personnel security, personal property protection and vehicle protection,
both within and out of the facility. This will include, but not limited to, making rounds and clock
rounds of assigned areas and key locations; checking lights; assuring locks of gates and doors.
3. The Successful Firm's personnel will take proper steps to prevent unauthorized entrance and
access to the Facility or contents thereof.
4. While fulfilling regular security duties, Successful Firm's personnel may detain any person using
reasonably necessary measures, in or about the premises, until said personnel is able to turn
such person(s) over to the police.
5. Reporting in detail daily reports to employee's Supervisor verbally and in writing, in a prescribed
manner, regarding the performance of hislher shift and special reports regarding any problems or
incidents occurring during hislher shift of all unusual situations and circumstances. Such daily
reports will be submitted to the City of Miami Beach on a weekly basis.
6. Conducting and/or undertaking initial incident investigations and submitting appropriate detail
reports to the City of Miami Beach without undue delay. Special incident reports will be
submitted to the City of Miami Beach the following business day.
7. All security personnel furnished to City of Miami Beach will give instructions or information to
visitors upon request, or direct them to the appropriate administrative office if any questions
cannot be answered. Security personnel will, escort from time to time, patrons to their vehicles at
patron's request.
8. Utilizing their two-way radio, security personnel must contact their supervisor or their base station,
which can contact and dispatch police if the need arises.
9. The Successful Firm and their assigned personnel will follow all terms, conditions, and
procedures as outline in the attached "Post Orders for the City of Miami Beach Security Guard
Contracts.
10. Responding to alarms, suspicious activities, fires, injuries, security incidents or any
emergency situation.
1 1. Performing any other duties or functions not specifically outlined or set forth above but which are
identified as falling within the scope and realm of a security officer's responsibilities.
12. The Successful Firm will provide an adequate supply of flashlights and batteries, raingear,
uniforms, clipboards and any other personnel equipment required for the Security Guard to
perform their duties.
13. The Successful Firm will provide all related forms, pencils, pens and miscellaneous
office supplies.
14. All equipment utilized by the Successful Firm in the execution of this contract shall
be maintained by the Successful Firm.
15. All Successful Firm personnel will read, understand and follow the attached "Current Security"
Posts for the City of Miami Beach Security Guard Contracts.
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Page 9 of 15
SUPERVISOR DUTIES
The Successful Firm's supervisors in charge of its employees to the City of Miami Beach shall:
1. Review the day or night activities and report in writing to the proper City of Miami Beach
authorities any unusual incident.
2. Insure proper inventory of keys, electronic key cards and supplies.
3. Coordinate with proper City of Miami Beach designees all security operations and services for
regular and event assignments to insure that all are properly staffed. In some instances, this
requires daily contact with City of Miami Beach staff to learn of authorized activities.
4. Conduct daily visual inspection of assigned personnel verifying that all posts are manned and
all security guard are fully equipped and in proper uniform. Additional locations may be added
and some existing locations may be deleted from service requirements.
5. Install scanner buttons where directed by the City of Miami Beach Contract Administrator
6. Provide weekly downloads of all the City of Miami Beach Posts where scanner buttons are
installed. The downloaded information will accompany the weekly invoices.
SERVICE LOCATIONS AND ASSIGNMENT HOURS
See "Post Orders for City of Miami Beach Security Contracts'' for locationslshifts requiring service. It will
be the sole discretion of the City of Miami Beach as to locations, number of guards, and hours of services
needed. The City of Miami Beach reserves the right to add other possible locations and to change the
required hours of service during the term of the Contract.
OVERTIME
No overtime for either regularly scheduled or special event guards will be paid by City of Miami Beach for
security personnel supplied by the Successful Firm unless pre-approved by the Police Department
Contract Administrator.
PERSONNEL PROBATION
The City's Contract Administrator or designated representative personnel may observe each employee
of the Successful Firm for a period of thirty (30) consecutive days. If during this probation, the City of
Miami Beach is not satisfied with the performance of that employee, the City of Miami Beach will notify
the vendor of such performance and the vendor will replace such employees immediately.
Additionally, the City of Miami Beach reserves the right to demand in writing that the Successful Firm
relieve an employee from a duty assignment, andlor ban the employee from further service under the
contract, at the sole discretion of the City of Miami Beach.
Personnel must not be employed by the Successful Firm under the Contract if they have currently or
have in the past been involved in:
a. Military conduct resulting in dishonorable or undesirable discharge.
b. Any pattern of irresponsible behavior, including but not limited to unreasonable driving or a
problem employment record.
c. Personnel employed by Successful Firm to provide services for the City of Miami Beach
must successfully complete a polygraph examination, to be conducted at the
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March 9,201 1
Page 10of 15
d. Successful Firm's expense, prior to assignment, and whose minimum testing parameters
will include:
UNIFORMS
1. Nature of discharge from military service.
2. Substance abuse (drug and alcohol).
3. Child abuse andlor molestation.
4. Convictions (misdemeanors andlor felony).
5. Dismissal other than layoff.
All security personnel furnished to the City of Miami Beach will be well groomed and neatly uniformed.
Each guard supplied by the Successful Firm will wear a nameplate bearing the guard's name. Successful
Firm's name will appear either on guard's nameplate or as a patch on guard's uniform. Uniforms will be
readily distinguishable from the City of Miami Beach Police uniforms.
The Successful Firm is required to provide training to all field personnel in order that the City of Miami
Beach may be assured said personnel are capable of assuming the responsibilities of respective
assignments.
The cost for such training will be considered as a part of the Successful Firm's operational expenses
and should be considered when proposing overall hourly rate. The time spent by staff in such a
program, though required, is not billable to the City of Miami Beach. All security personnel are to
successfully complete and pass such training course prior to assumption of duty under this contract.
This training course, to be developed or made available by the Successful Firm, is to include minimum
requirements for subject matter and hours of instruction, and must be approved by the City of Miami
Beach. The City of Miami Beach evaluation of proposed training will include, but not be limited to,
previews of techniques and methods of instruction, quality of instructions, motivation, adequacy of
classroom and supportive adjunct training materials, test content, and individual retentiveness.
All formal training is to be administered by persons, corporations, andlor institutions that have been
expressly approved by the City of Miami Beach. A written certification of each employee's training will
be made available as part of the employee's personnel file. The Successful Firm's supervisors must
have also completed required training and worked for six (6) continuous months as an actual guard;
additionally, basic supervisory skills are required, as well as an overall knowledge of operations,
locations, etc.
The Successful Firm is required to ensure that all security guards providing traffic control services are
certified.
PROTECTION OF PROPERTY
The Successful Firm will at all times guard against damage to or loss of property to the City and will
replace or repair any loss or damage unless the damage is caused by The City of Miami Beach, another
Successful Firm andlor firms. The City of Miami Beach may withhold payment or make such deductions
as it might deem necessary to insure reimbursement for loss or damage to property through negligence
of the Successful Firm, its employees or agents.
EXPENDITURES
The Successful Firm understands that any expenditure that it makes, or prepares to make in order to
perform the Services required by the City of Miami Beach, is a business risk which the Successful Firm
must assume.
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Page 11 of 15
Fines may be imposed on the Successful Firm for violations by its personnel by deducting the amount
of the fine from a subsequent invoice for that location. Notice of a violation and the intent to impose a
fine will be given to the Successful Firm by sending a copy of the site representative's report, through
the Contract Administrator, promptly after the site representative submits it. This allows the Successful
Firm time to bring any extenuating circumstances to the site and contract administrator's attention. All
fines are assessed by the City of Miami Beach Contract Administrator, whose decisions are final.
Violations that may result in a fine includes but are not limited to those listed below. Fines imposed will
be $100.00 per infraction.
ManagementlAdministrative Violations:
1. N Not properly equipped for specific detail;
2. No radio or inoperative radio;
3. No scanner wand, improper scanning buttons, failure to fix inoperative scanning
Buttons;
4. Leaving an abandoned post unattended or failure to fill post assignment within one and one half
(1 -112) hours of scheduled event;
5. Lack of contract supervision;
6. Excessive hours on duty (more than 10 hour shift not approved in advance by the Contract
Administrator;
7. Assigning any guard previously suspended from duty by the Contract
Administrator;
8. Failure to follow all Vendor Rules and Regulations; and Incidents where Vendor Rules and
Regulations where discipline was insufficient.
Securitv Officer Violations:
1. Inappropriate behavior (reading, lounging, inattention, etc.);
2. Failing to make a report promptly;
3. lmproper clock rounds;
4. Failing to follow post orders;
5. lmproper or badly soiled uniforms;
6. Acts of theft or vandalism; and
7. Failure to adhere to City of Miami Beach policies, procedures and locations guidelines.
Securitv Officer Significant Violations ($250.001:
1. Late for duty;
2. Sleeping on duty;
3. Abandoning post;
4. Participating or attempting to; in any criminal act; and
5. Any action that would cause the City harm, physically, financially, or in repetition.
Repeated violations of any type at the same location will be taken as proof of a general incapacity
on the part of the Successful Firm to perform in accordance with contract requirements.
PRE-AWARD INSPECTION OF FACILITY
The Successful Firm will have the personnel, equipment and organization necessary to satisfactorily
provide the services required in this contract to include, but not limited to:
Renewal of the Unarmed Security Guard Services Contract with Security Alliance
March 9, 201 1
Page 12 of 15
Performing required background checks on all guards and to provide all required training
and supervision. Successful Firm will provide written documentation, which states in detail,
that these requirements have been met, prior to the assignment of security personnel.
Radios are to be utilized by all assigned security personnel. The Successful Firm will
maintain a South Florida office with supervisory personnel reachable by telephone (only)
on a 24-hour basis.
COMMUNICATION SYSTEM
The Successful Firm will be responsible for the following:
1. HAND-HELD RADIOS
Two-way hand-held radios, licensed for use by the Federal Communications Commission (FCC),
will be provided by the Successful Firm to all on-duty contract security officers and supervisors as
required unless otherwise accepted by the City of Miami Beach Police Department Contract
Administrator.
2. SUCCESSFUL FIRM CENTRAL DISPATCH
The Successful Firm will provide a centralized dispatching service through use of a stationary base
station manned by experienced personnel on a 24-hour per day basis, to include a taped back-up
system. A mobile transmitterlreceiver, operated by field personnel, will not be considered
sufficient to adequately provide such service.
Successful Firm personnel must be available at the Central Dispatch Station who has the ability
and authority to take immediate action on behalf of the Successful Firm, as required. The
Successful Firm will provide the names, with all pertinent information of these assigned personnel,
to the City's Contract Administrator.
SYSTEM QUALITY
The Successful Firm will at all times, have high quality radio communications transmitting and
receiving). The Successful Firm will be totally responsible for providing and maintaining required
system quality, as follows:
The Successful Firm will providellease a network of transceivers and repeaters of
sufficient strength and capacity to service all sites specifically identified in this Invitation
to Bid.
The Successful Firm must providellease an exclusive radio frequency operated
exclusively by the Firm. Radios will have printout identification and emergency
capability.
The Successful Firm must implement a program of maintenance and repair for all
equipment to be used in the performance of this contract. Such a program will ensure
the optimum performance of all equipment at all times, thereby, allowing the system to
meet the service requirements and quality standards specified above.
The Successful Firm will ensure that all radio equipment has sufficient operating power at all times
during a tour of duty. It may be necessary for the Successful Firm to implement a system by which
fresh batteries, adequate supply of flashlights or charged radios, are delivered to the posts in order to
meet this requirement.
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Page 13 of 15
EVALUATION OF RADIO COMMUNICATIONS SYSTEM
All aspects of the Successful Firm's radio communications system will be evaluated by the City of
Miami Beach prior to award of Contract. Should the system be judged inadequate to provide service
within the contractual standards specified herein, and the Successful Firm is unable and/or unwilling to
make changes deemed necessary by the City of Miami Beach, then the Successful Firm will be
considered non-responsive to the required Terms and Conditions of this Contract. Likewise, should
there be a deterioration of performance during the term of this contract, and the Successful Firm is
unable or unwilling to make the required improvements, the City of Miami Beach may terminate, in
accordance with the Termination for Default Clause of this Contract. The City of Miami Beach will
address, in writing to the Firm, anytall identified inadequacies of the required radio communications,
and prior to any termination procedures.
PROVIDED BY THE CITY OF MIAMI BEACH
The City of Miami Beach will provide to Successful Firm, for the duration of the contract, the Post
Order and Rules and Regulation Manual. Changes to Post Orders, if needed, will be provided by the
Contract Administrator through written addendum to these orders.
PERFORMANCE OF CONTRACT
This contract may be terminated upon thirty days written notice to the Successful Firm due to lack of
performance and after Successful Firm fails to correct deficiencies after written notification.
Performance items include, but are not limited to the following:
Security Guard timeliness in responding to assigned post;
Security Guard dressed incomplete uniform, to include (serviceable radio, fire arm,
etc.);
Security Guard completion of all assignments, in a timely manner;
Successful Firm not providing required training to all assigned security guards;
Successful Firm not providing the required trained supervisory personnel;
Successful Firm to ensure compliance of Miami Beach Security Firm's Post
Orders Manual;
Successful Firm reporting of anytall missing City supplies, equipment, property; and
Excessive non-compliance incidences.
Additionally, the City of Miami Beach reserves the right to have any security guards removed from
Miami Beach assigned posts for violation of the Post Orders Manual. The City of Miami Beach Police
Department will not pay Successful Firm billing charges for times in excess of thirty (30) minutes
between security officer rounds made between sensors, unless there are extenuating circumstances
or this requirement is waived by the City of Miami Beach Police Department on a post by post basis.
LICENSES AND PERMITS
Successful Firm will abide by all ordinances and laws pertaining to his operation and will secure, at his
expense, all licenses and permits necessary for these operations.
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Page 14 of 15
PERFORMANCE EVALUATION MEETINGS
The Successful Firm will assign two (2) Contract Managers to meet with the City of Miami Beach
Contract Administrator on a daily basis, if required. Regularly scheduled meetings will be held on a
monthly basis. Additionally, a meeting will be held whenever a Contract Discrepancy Report is issued
by the City Contract Administrator.
A mutual effort will be made to resolve all problems identified. The written minutes of these meetings
will be signed by the Successful Firm's Contract Administrator and the City's Contract Administrator,
and a copy will be forwarded to the Procurement Director. Should the Successful Firm not concur with
the minutes, he will state in writing to the Procurement Director any areas wherein he does not concur.
Fine assessment procedure;
Once a violation which has the possibility of a fine assessment is identified and written notification of
intent to fine ("Contract ~iscrepanc~ ~e~ort") is issued to the Successful Firm. The Successful Firm
will have seven (7) days to provide a written response to the CMB Contract Administrator.
The Contract Administrator will review all written documents, conduct a cursory investigation if the
needed and a final determination will be forwarded to the Successful Firm and the CMB Procurement
Dept. Security Contract Administrator's decision is final.
KEY CONTROL
The Successful Firm will establish and implement methods of ensuring that all keys issued to the
Successful Firm by the City are not lost, or misplaced, and are not used by unauthorized person(s). No
keys issued the Successful Firm by the City will be duplicated. The Successful Firm will develop
procedures covering key control that will be included in hislher quality control plan, which will be
submitted to the City's Contract Administrator and Procurement Director. The Successful Firm may be
required to replace, re-key, or to reimburse the City for replacement of locks or re-keying as a result of
Successful Firm losing keys.
In the event a master key is lost or duplicated, all locks and keys for that system will be replaced by the
City and the total cost deducted from the monthly payment due.
The Successful Firm will report the occurrence of a lost key immediately to the City's Contract
Administrator but no later than the next workday.
CONSERVATION OF UTILITIES
The Successful Firm will be directly responsible for instructing employees in utilities conservation
practices. The Successful Firm will be responsible for operating under conditions, which preclude the
waste of anyfall utilities.
FIRE AND SECURITY
Successful Firm is to comply with all fire regulations and is responsible for securing the buildings
during and after clean up. The City may have security personnel on duty during night cleaning hours.
SERVICE EXCELLENCE STANDARDS
Excellent Customer Service is the standard of the City of Miami Beach. As contract employees of the
City, security guards will be required to conduct themselves in a professional, courteous and ethical
manner at all times and adhere to the City's Service Excellence standards.
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Page 15 of 15
PHOTO IDENTIFICATION
Work hereunder requires Successful Firm employees to have on their person photo identification at all
times. The City of Miami Beach reserves the right to verify a guard's identity and required credentials,
upon that guard reporting to work.
If for any reason, any Successful Firm employee is terminated; the Police Department Contract
Administrator will be advised in writing.
CRITERIA FOR EVALUATION
An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each responsive
Proposal in accordance with the requirements of this RFP. Proposers may be requested to make
additional written submissions or oral presentations to the Evaluation Committee. The Evaluation
Committee shall base its recommendations on the following factors, for a total of 100 possible points:
EVALUATION CRITERIA
A. Experience and Qualifications of the Proposer
B. Experience and Qualifications of Proposer's Management Team
C. Total Additional Costs (Price Proposal Form)
D. Past Performance (due diligence)
E. Corporate Responsibility
F. Additional Hours ProfitIPercentage (Price Proposal Form):
15 pts
20 pts
25 pts
15 pts
15 pts
10 pts
TOTAL 100 pts
CONCLUSION
The Administration recommends the renewal of the Unarmed Security Guards Contract with Security
Alliance, retroactively effective from May 1, 2010 to April 30, 201 1; Prospectively approving the
second-year renewal of security Alliance's contract from May 1, 201 1 to April 30, 2012; and the
issuance of a Request for Proposals (RFP) for security guard services at least six (6) months prior to
contract expiration (October 1,201 1).
T:\AGENDAPOI 1\3-09-1 l\Renewal of Security Alliance Contract-Memodoc
EXHIBIT A
MIAM BEACH -
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 331 39, www.rniarnibeachfl.gov
MIAMI BEACH POLICE DEPARTMENT
OFFICE OF THE CHIEF
1 100 WASHINGTON AVENUE, MIAMI BEACH, FL .33 139
To: Cristina Delvat
~rom: Wayne Jones,
Date: February 15,201 1
Re: Security Alliance - Summary of Third Year Performance Evaluation (2009 1 10)
The City's contract with security Alliance (SA) was effectuated on May I, 2007. 1 began to direct
manage the contract with the company on October 15, 2009. Since then I have become
thoroughly familiar with the company's culture, policies, operation, and all guards assigned to
ser\iice the Miami Beach Contract. As such, I recognize the company's positives and its
challenges as it relates to the overall service it provides to the city.
Nonetheless, as the contract administrator I am completely satisfied with the level of service
being provided by SA. The company meets all mandates of the contract and consistently
performs above expectation. The following is a list of aforementioned performance positives
and challenges that are worth noting:
Positives:
1 An experienced and dedicated Project Manager, Mr. Jerry Paskowitz
2. Extremely responsive in addressing issues and concerns
3. Provides additional staffing at very short notice
4. Provides weekly updates of all personnel issues including discipline and terminations
5. Good documentation of quality of life issues and police involved incidents
6. Regular recognition of employees who provides above service and performance
7. Provides weekly and monthly statistical reports
8. Compiles a weekly lighting report which is used by the City to identify and repair
inoperative street lights
9. Shares all issues and perceived problems including those that are potentially
embarrassing to the company
10. Sound finances - ofien times the company has to wait several weeks for the processing
and payment of invoices
11. Non reimbursable raise given to supervisor to address pay compression issue resulting
from the City's living wage ordinance going into effect
Challenges:
1. The unavailability of continuous, updated and retraining classes for the rank and file
2. Uniform and grooming standards needs improvement
3. No quality control officer to conduct regular in the field spot checks of guards
Recommendations:
1. A company commitment to provide annual retraining of all guards assigned to the City's
. contract
2. Implement a stricter uniform standard with daily uniform inspections
3. Create a position for a quality control officer with a system to implement corrective action
when deficiencies are found.
L
We ore commifted to providing excellent p~blic ssrvice and sakiy to all who live, work, and pkzy in our vibron:, tropical, historic communily.
MEMORANDUM
Contract Security Administrator Tim OFRegan
Miami Beach Police Department
I 100 Washington Ave. Miami Beach, FI. 33141
Services Division
305-673-7776 ext: 5440
Second Year (08109)
Security Evaluation
May I, 2009 was the second year anniversary of Security Alliance on the Miami Beach contract
with one year left along with several years of options to renew after the original period. This
vendor provides unarmed security guards at twenty (20) locations throughout the City along with
assisting various City departments during special events; New Years Holiday, Fourth of July, and
Memorial Day Weekend. Security Alliance has approximately ninety (70) employees working our
contract out of their Miami Beach oTce located I234 Washington Ave. Suite 211.
As the contract administrator I am completely satisfied and pleased with the work product
Securjty Alliance has provided the City this past year. The guards and supervisors appearance
and attitude toward their responsibilities is outstanding. This is not without a major effort
provided by the administration of the company. The continuance of service provided by Security
Alliance is a positive benefit to the City and patrons of the City. -
Moving into the third year of the contract severe cuts hare being made to the contract, attributed
to the City's Budget reductions. With already tosing a good amount of Post hours and the
real prospect of losing a considerable amount of hours in the upcoming 09110 Security Alliance
has continued to provide the excellent service we have enjoyed without interruption.
I Security Alliance has a dedicated Project Manager, and a second in command that holds the rank
of Captain, with their only responsibilities being the Miami Beach Contract. These two individuals
are available to myself and other City contacts as needed on a 24-hour basis. These individuals
routinely work 12-15 hour days. Working directly under the Project Manager and Captain are 10
supervisors holding the rank of either lieutenant or sergeant who direct Post operations and share
administrative duties.
Security Alliance provides this oftice with Monthly Statistical Reports documenting Quality of Life
issues (alcohol and homeless issues) assists involving police, citizen contacts and Reports
written. Along with the Statistical Report, a monthly Report Summery is provided documenting all
incident reports initiated by the individual guards. A lighting and structure report is provided
Public works weekly on various conditions to the City facilities manned by security such as the
Boardwalk, Beachwalk, Lincoln Road, various Parks and Parking Garages. These reports to Public
Works have been instrumental in keeping the City entities in good and proper working conditions.
One of the major strengths Security Alliance possesses is its Supervision and its attention to the
daily routine and productivity of the individual guards. Security Alliance guards are observed and
evaluated on a regular basis, as in any company with 70 employees there will be periodic
breakdowns in procedures and quality of work performed by some individuals . Security Alliance
is .quick to recognize these breakdowns, take formal action which consists of verbal warning
through termination if appropriate. Guards are often re-trained and monitored for quality of work
and knowledge of the contract. A major emphasis is placed on citizen contacts, especially with
the individuals that work City Hall, Boardwalk, and Lincoln Road. On numerous occasions during
the past- year Security Alliance guards have been presented with Certificates of Appreciation for
individual or collective jobs well done on the servicing the contract.
Secur~ Alliance has had ikshare of minor issues or problems, nothing that is not consistent
with the demand and size of our contract. Most of the problems encountered over the past year
are consistent with industry standard problems. What sets Security Alliance apart from its
competitors, as I have mentioned is the,companySs ability and willingness to address these issues
immediately and place corrective measures. Security Alliance does not hide issues or perceived
problems, in most cases they are quick to make the City aware of potential problems and provide
a corrective action or plan.
I personally meet with the Project Manager almost everyday; I meet with their Director of
Operations on a weekly basis, and communicate on the telephone or meet with the Vice President
or Owner Monthly. Every individual in Security Alliance managerial staff at the Miami Beach office
or their Doral Headquarters make themselves available at any time or any need.
Security Alliance has as done an outstanding job in providing Security to the City over the past
two years.
MEMORANDUM
Contracf Security Administrator Tun ORegan
Miami Beach Police Depahent
1100 Washington Ave. Miami Beach, FI. 33141
Se~ces Division
305-673-7776 eXt: 5440
Security ~uduatih 07/&8
May 1,2008 win be fhe one year anniversary of ~eciurity All'mce on fhe Mkmi Beach contract.
The conkact fs for a three year durdtion with yearly options ta renew affer the original phod.
This vendbr provides unarmed security guards at hen* (20) locations throughout the City along
with assisting various City departme& during spe&id even* New Years Holiday, Fourth of July,
'and MMI~F~~T Day weekend. Security AI~MIS has approximately ninety (90) employees working- .
our contra& out or' their Mami Beach office bcated 5234 Washington hve. Suite 213.
As the contract adminisfmior f am compIefely safisffed and pleased with the work pr0du.d
Security Aliianoe bas pFovided the CS#this past year: The guards and superviso& appearance
and attitude bward their responsibitities is outstanding. Tfi'i Ss not without a major Bffqrt
provided by the administmiion of tfie company.
Security Aliiance has a dedicated Projecf Wrmger, and a second in command that holds the rank
of Gapfain, with their only responsPbflEies behg the Miami Beach ContracL Ih.ese two lndivMuais
are snraiiable to myself and other City contack as needed on a %bur bask. These individ~~als
rouijnely work 32-95 bur days, Working direcEly under the Project manager and Captain are $0
supenfisors hoiding the rranfc of either leutenant or sergeant wha dhecf: Post aperations anb share
adminin&ralcive duties.
Security Alliance pmvides this office willr Bllonfhiy SEaMcat Reports documenfirtg Qaaiify of L%
issues (alcohoi and homeless issuesf assists imofving poiiw cbn confacfS and Reporb
writbn. Along with the SiafisfkaI Repor% a mom R.ep0rt Summely is provided documenrmg alt
incident reports initiated by* indidrral guards. A Egighfing and strum report is provided
Public works weelcly on various conmons to fie City faciliies manned by security such as ffie
BoarctwaIk, Beachwalk, Linmin Road, varies Parks and Parking Garages. These reports fm PubIic
Works have been instrumental in keeping tfi.he Gity entifjes in good and proper wrfdng condffons,
One of the major strengths Security Alliance possesses is its Supervision and its aftention to fhe
daify rotrfine and produ&v%y offfie indtvidual guards. Security Ailiance guards are observed and
evaluated on a regular as in any company wlth 90 employees there will be periodic
breakdowns in procedures and qrtatity ofwprk performed by some individuals . SeCtiWAtfian~
is quick to recognize these breakdowns, take formal aaon which consists of verbal wanting
fhraugh termination E appropriate. Guards are often re-tramed and monitored for qnailty OF wark
and knowledge ofthe contract. A major emphasis is placed on ~dfizen conhc% especialiy wifh
the individuals that work Cffy Hall, Boardwalk, and Lincoin Road,
Security Alfinoe has empioyed a Qm&y Coilhi ~~eoiatistwho is unknown to the guards or
supenfisors and answers directly to me, .mt the company. This individual k basically a secret
shopper, constmtly monitoring and observing the secur4ty operations. This PC individual
handles numerous inquiries and special detaiis given f~ her by myself.
As an example of oorrecfive measures taken by Security Aliiince, ffie curreni Projeci Manager and
Gapbin were brought on board in Augusf: of 2007 after %was defermined fhe senrice being
provided aYUlough satisfadry needed to improve. This indicates the company's wiI6ngness to
skive and demand the best from their employees which stark at fhe fop aftheir organbration. The
ourrant Project Manager and Capfain were given,a mandate of Client Safisfacdon as a number one
prl~rIty.
Security AIrice has had its sfrare of minor issues oi probfems, nothing fhat Is ndt eons'ktent
Mlith the demand and Ska of our contract. Ma& ofthe problems encourrf.ered over &e pa& year
are consistent with industry skwdard problems. VVhat sefs Security Alliance apart from its
competitors, as I have mentioned is the company's abilii and Willingness b address these issues
hmediafely and place comtcfive measures in place. Security AUianoe does not hlde issues or
perceived problems, in mest cases fhey are quick fo make &e City aware of potential problems
and provide a corrective action or pian.
I persona& tneetm the Prqect Mmager and Captain aimsf everyday; 1 nteetwitfi their Director
of Opemiions cm aweekly basis, and mmmuni& on ffie feiephone or mee€wifh the Vii
President or Qwnw.Monthly. Every rndividual in Security AIrmnce marragerid sta@ at ffie Miami
Beach office or their Dora1 Headquarters make themsdves available at any time or any need.
Sec- Alliance as done an oukhnding werd job in providi~g SecMty to the City over fhe
year, In closing i have added belw the schedule of Po* for fhe Miami Beach confact
2008
Security Schedule Revision '
! Amended Jan 7,2508 Tim VRegan
Sa- 5p
'k~uard
5p -mid
-&-guard
fssfjp
I-nuard
Sp- mid
l-guard
1
6a- 2p
2- guards
5p-.la
2-gmrds
6a-2p
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2-guards
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6a-2p . 6a2p
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6a.5~
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5pla
2-guards
6a- 2p
2- guards
5p-3a
2-guards
6a- 2p
2- guards
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l-guard
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122
224
6ia- 2p
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i 126 hn:
6a.5~
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n
49
5p3a
?.-guards
i
I
4p -mid 4p -mid &-mid 4p-mid 4p-mid 4p -mid 4p mtd 168
3- guards 3- guards 3- guards 3- guards 3- guards 3- guards 8 guards
8 .-,-
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?-soard 1 I-guaFd
OSSkm
f-guard
05:3Oam
I-guard
0500am
$-guard
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I-guard
OSSOam
I-mard
56hm
Monday
qOp6arn
2-gwud
I
Tue6d;ly
q0p6am
2-gmrci
I I
f 16 .' I6
I I-guard 1 ?-guard I ' '
Wednesday
IOp6arn
2-guard
1 I 118 1 18 1 36+
, 16
Thursday
IOpQam
2wrd
16
Totals
,
Friday I Sahrrday 1 Smday
112
IOpGam
2-mm-d
16 16 I $6
3Opbjam
2-guard
90p-6am
2-.ward .
330~-
barn
l-guerd
PPS;tWNG DEPARTMENT
Hours vary on regular basis with needs of parking bept.
None
.-
l Y
09--
5:15p
snu;nds
-.-+.- -., .--- ---.--. - -.., - .- ?C"* -,--. . -- -: ,. :-.T? .-- ...: . -1 . ..- . - <a - .!y . .;s :;:$?: :IT i - -. set ,. :a,%: --fffi.ce$@cy: . . . :: $ . -:> . -. a : .-; . -?---'
- - ....... .,r. ... : -.z:-. 5-. ' . ( ..... 1-.' . : ..-f.iLiL.4. 7. . .-. .....rr;.% .. : . .y: :. 2.. *
7SOp-
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Sam.
l-guard
790p-
6am
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b-
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3suards
-..I
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Barn
$-guard
9
Totab
168h0~~
128 ho~rs
.. ...-.
Monday ~uesda~ ~ednesday Thursday Friday ~&rda; mndw
?Sop-
6am
?-guard
I
QQ--
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S35p
%guards
Office-
3:OOam-
08?OOam
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8:ODprn -
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06am
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61 61
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office-
8:DOam-
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08:ODam
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I:ODam-
O&O~
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a:OOpm -
W.ODao
Oftice
8:ODam-
08:ODam
Rover-
3:OOpm -
08:OOam
IQSE%-
&*fp ..
&guards
296 hours
Office-
8:CIDam
0Il:ODam
Rover-
92:OOpm -
08:OOam
W
Office-
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08:OOam
Rover-
8:OOpm -
0I:OOam
73.6 hffi
735 hffi
41 1 41
+ 41
.
14Bhi-s
146 hrs
41
.
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF THE ClTY OF
MIAMI BEACH, FLORIDA, RETROACTIVELY APPROVING THE FIRST-YEAR
RENEWAL OF SECURITY ALLIANCE'S CONTRACT FOR SECURITY GUARD
SERVICES, DATED APRlL 2, 2007, WlTH SUCH FIRST RENEWAL BEING
EFFECTIVE AS OF MAY 1,2010 TO APRIL 30,2011; FURTHER APPROVING
THE SECOND-YEAR RENEWAL OF SECURITY ALLIANCE'S CONTRACT,
WlTH SUCH SECOND RENEWAL BEING EFFECTIVE FROM MAY 1,2011 TO
APRIL 30, 2012; AND FURTHER AUTHORIZING THE ISSUANCE OF
REQUEST FOR PROPOSALS (RFP) FOR SECURITY GUARD SERVICES, AT
LEAST SIX (6) MONTHS PRIOR TO CONTRACT EXPIRATION (OR
OCTOBER 1,201 1).
WHEREAS, Contract No. 34-05/06, for Unarmed Security Guard Services, was awarded
to Security Alliance of Florida ("Security Alliance") on April 2, 2007, with an effective date of May
1, 2007, and expiration date of April 30, 201 0 with three (3) additional one-year renewal options;
and
WHEREAS, at its March 10, 2010 meeting, the Mayor and City Commission approved
the issuance of a Request for Proposals (RFP) for Security Guard Services; and
WHEREAS, at the May 20, 2010, Finance and Citywide Projects Committee meeting,
the deadline for submission of the proposals for the RFP was extended to allow for an analysis
on paid time off for employees covered by the Living Wage Ordinance, and the possible
inclusion of paid time off in the RFP requirements; and
WHEREAS, at its January 27, 2011 meeting, the Finance and Citywide Projects
Committee recommended that the Administration issue a new RFP for the Security Guard
Services Contract, which RFP is to be issued at least six (6) months prior to the expiration of the
current contract; and
WHEREAS, at its January 27, 201 1 meeting, the Committee also recommended that the
City exercise the first and second renewal option for the unarmed security guard services
contract with Security Alliance.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND ClTY COMMISSION
OF THE ClTY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
retroactively approve the first-year renewal of Security Alliance's contract for Security Guard
Services, dated April 2, 2007, with such first renewal being effective as of May I, 201 0 to April
30, 2011; further approve the second-year renewal of Security Alliance's contract, with such
second renewal being effective from May 1, 201 1 to April 30, 2012; and further authorize the
issuance of a new Request for Proposals (RFP) for Security Guard Services, at least six (6)
months prior to contract expiration (or October 1, 201 1).
PASSED AND ADOPTED THIS DAY OF 201 1.
ATTEST:
CITY CLERK MAYOR
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
T:\AGENDA\2011\3-09-1 l\Renewal Security Alliance Contract - RESO.doc
149
THIS PAGE INTENTIONALLY LEFT BLANK
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the Mayor and City Clerk to execute the documents necessary for the abandonment
of an existing utility easement and the granting of a new utility easement on a portion of the residential
property at 845 82 Street.
Key Intended Outcome Supported:
Ensure well maintained infrastructure
Supporting Data (Surveys, Environmental Scan, etc.):
Not applicable
Issue: I Shall the Commission approve the Resolution? I
Item SummarylRecommendation:
Rosa B.Martinez owns the real property located at 845 82 Street and 8225 Hawthorne Avenue, legally
described as the unified Lot 1 Block 11 of Biscayne Beach First Addition and the South 54.25 feet of Lot 6
Block 20 of Biscayne Beach Third Addition.
Rosa B.Martinez plans to demolish two existing houses on this property and develop six townhouses, which
are proposed over an existing easement in which there are no City utilities. As a result, she has requested
that the City vacate the existing easement and accept a new easement.
Staff has reviewed the request and finds that it meets the established criteria for abandoning and granting
easements.
I THE ADMINISTRATION RECOMMENDS APPROVING THE RESOLUTION.
Advisory Board Recommendation: I NIA
Financial Information:
I 1
AGENDA ITEM C7F
Source of
Funds:
OBPl
DATE .*.
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
I Fernando Vazquez, Ext. 6399
Account
1
Total
Amount
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.rniarnibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: March 9, 201 1
SUBJECT: A RESOLUTION OF THE MAYOR AND THE ClTY COMMISSION OF THE ClTY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE ClTY
MANAGER AND ClTY CLERK TO EXECUTE SUCH DOCUMENT OR
DOCUMENTS, AS NECESSARY, TO ABANDON AN EXISTING UTILITY
EASEMENT AND ACCEPT A NEW UTILITY EASEMENT ON A PORTION OF
THE RESIDENTIAL PROPERTY AT 845 82 STREET, MIAMI BEACH,
FLORIDA.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Not applicable.
ANALYSIS
Mrs. Rosa B. Martinez owns the real property located at 845 82 Street and 8225 Hawthorne Avenue,
legally described as the unified Lot 1 Block 1 I of Biscayne Beach First Addition and the South 54.25
feet of Lot 6 Block 20 of Biscayne Beach Third Addition.
Mrs. Rosa B. Martinez plans to demolish two (2) existing houses on this property and develop six (6)
townhouses. The Design Review Board and Board of Adjustment have approved this development.
These proposed townhomes are located over an existing easement in which the City has no utilities.
As a result, Mrs. Rosa B. Martinez has requested that the existing easement be abandoned and a
new easement be granted.
The City has established criteria for the vacationlabandonment of easements in accordance with
Ordinance 92-2783 incorporated as Article II of the City Code. These include requirements for the
applicant to submit:
A non-refundable $5,000.00 application fee
A title binder, title commitment, or attorney's opinion of title
A statement as to how the vacation is in the best interest of the City
A topographic survey
A plan showing the location and description of the improvements
A map showing the subject property and properties within 375 feet
A list of the property owners within 375 feet and their mailing addresses on gummed labels
845 82 Street Easement
March 9,2011
Page 2 of 2
The applicant has provided these items (Attachments A - H), and staff has found them acceptable
and to be in the best interest of the City as the new construction should increase the City's tax base.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt this Resolution and
further authorize the City Manager and City Clerk to execute any documents, as required,
effectuating the same. Mrs. Rosa B. Martinez shall be responsible for recording these documents
and the associated costs of recording the abandonment of the existing easement and granting of
the new easement.
Attachments:
Attachment A - Copy of Non-Refundable Application Fee Check
Attachment B -Title commitment
Attachment C -Vacation Letter from Owner
Attachment D - Topographic Survey
Attachment E -Vacation and Proposed Easement Plan
Attachment F - Map of Properties within 375 feet
Attachment G - Owner's Names and Mailing addresses within 375 feet
Attachment H - Certified Letter for Ownership Lists
T:\AGENDA\2011\3-09-11\845 82 Street Easement Memo.doc
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE ClTY OF
MlAMl BEACH, FLORIDA, APPROVING AND AUTHORIZING THE ClTY
MANAGER AND ClTY CLERK TO EXECUTE SUCH DOCUMENT OR
DOCUMENTS, AS NECESSARY, TO ABANDON AN EXISTING UTILITY
EASEMENT AND ACCEPT A NEW UTILITY EASEMENT ON A PORTION OF THE
RESIDENTIAL PROPERTY AT 845 82 STREET, MlAMl BEACH, FLORIDA.
WHEREAS, Rosa B. Martinez owns the real property located at 845 82 Street and 8225
Hawthorne Avenue, legally described as the unified Lot 1 Block 1 I of Biscayne Beach First Addition
and the South 54.25 feet of Lot 6 Block 20 of Biscayne Beach Third Addition (the Property); and
WHEREAS, Rosa B. Martinez plans to demolish two existing houses on the Property and
develop six townhouses; and
WHEREAS, the Design Review Board and Board of Adjustment have approved this
development; and
WHEREAS, Rosa B. Martinez has requested that the existing utility easement be vacated
and a new utility easement be accepted; and
WHEREAS, the City has established criteria for the vacation of easements; and
WHEREAS, staff has reviewed the recording request for the abandonment of the existing
utility easement and accepting of a new utility easement in accordance with these criteria; and
WHEREAS, staff has determined that the criteria have been met.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND ClTY COMMISSION
OF THE ClTY OF MlAMl BEACH, FLORIDA, that the Mayor and City Commission hereby approve
and authorize the City Manager and City Clerk to execute such document or documents, as
necessary, to abandon an existing utility easement and accept a new utility easement on a portion of
the residential property at 845 82 Street, Miami Beach, Florida.
PASSED AND ADOPTED this gth day of March 201 1.
ATTEST:
ClTY CLERK
T:\AGENDA\2011\3-09-11\845 82 Street Easement Reso.doc
MAYOR
APPROVED AS TO
FORM & LANGUAGE
& FQR D(ECUT1ON
44, \
Date
ANGEL G MARTINEZ
ROSA B MARTINEZ
845 - B2ND ST
MIAMI BEACH FL 33141-1310
Old Republic National Title Insurance Company
COMMITMENT
Issued Through Attorneys' Title Fund Services, ILC
Commitment To Insure Title
(American Land Title Association Commitment - 1966 Rev.)
OLD REPUBLIC NATIONAL TITLE INSURANCE COMPANY, a Minnesota corporation, herein
called the Company, for a valuable consideration, hereby commits to issue its policy or policies of
title insurance, as identified in Schedule A, in favor of the proposed Insured named in Schedule
A, as owner or mortgagee of the estate or interest covered hereby in the land described or referred
to in Schedule A; subject to the provisions of Schedules A and B and to the Conditions and
Stipulations hereof.
This Commitment shall be effective only when the identity of the proposed Insured and the
amount of the policy or policies committed for have been inserted in Schedule A hereof by the
Company, either at the time of the issuance of this Commitment or by subsequent endorsement.
This Commitment is preliminary to the issuance of such policy or policies of title insurance and
all liability and obligations hereunder shall cease and terminate six months after the effective date
hereof or when the policy or policies committed for shall issue, whichever first occurs, provided
that the failure to issue such policy or policies is not the fault of the Company.
In Witness Whereoj OLD REPUBLIC NATIONAL TITLE INSURANCE COMPANY has caused this
Commitment to be signed and sealed as of the effective date of Commitment shown in Schedrlle
A, the Commitment to become valid when countersigned by an authorized signatory.
FORM C (rev. 07/09) I
OLD REPUBLIC NATIONALTITLE INSURANCE COMPANY
A Stock Company
460 Second Avenue South, Minneapolrs. Minnesota 55401
(612)371-1111
n
Attachment B
156
Old Republic National Title Insurance Company
COMMITMENT
Schedule A
Effective Date:
January4,2010 @ 11:OO PM
1. Policy or Policies to be issued:
OWNER'S: ALTA Owner's Policy (10/17/92). (If other, specify.)
TDB
Proposed Insured:
MORTGAGEE: ALTA Loan Policy (10/17/92). (If other, specify.)
Agent's File Reference:
McGuinness
Proposed Amount of Insurance:
$TBD
Proposed Insured:
2. The estate or interest in the land described or referred to in this commitment is a Fee Simple and title thereto is at the
effective date hereof vested in.
Frank C. McGuinness and Michelle E. McGuinness, husband and wife and Angel G. Martinez and Rosa B.
Martinez, husband and wife
3. The land referred to in hs commitment is described as follows:
The South 54.25 feet of Lot 6, Block 20, BISCAYNE BEACH 3RD ADDITION, according to the Plat thereof, as
recorded in Plat Book 47, at Page 103, of the Public Records of Miami-Dade County, Florida.
and
Lot I, Block 1 I, BISCAYNE BEACH FIRST ADDITION, according to the Plat thereof, as recorded in Plat Book
47, at Page 19, of the Public Records of Miami-Dade County, Florida.
I Issuing Agent: I
Marjorie E. Wolasky, P.A.
9400 S. Dadeland Blvd PH4
Miami, FL 33156-2844
Form C SCH. A (rev. 07/09)
Agent No.: 7877
f
Agent's Signature u
Marjorie E. Wolasky
Page 1 of 3
DoubleTim@ 5.1.2
Old Republic National Title Insurance Company
COMMTTMENT
Schedule B-I
Agent's File Reference:
McGuinness
I. The following are the requirements to be complied with:
1. Payment of the full consideration to, or for the account of, the grantors or mortgagors.
2. Instruments creating the estate or interest to be insured which must be executed, delivered and filed for record:
A. Warranty Deed from Frank C. McGuinness and Michelle E. McGuinness, husband and wife and Angel G.
Martinez and Rosa B. Martinez, husband and wife, to TBD.
B. Satisfaction of the mortgage from Angel G. Martinez and Rosa B. Martinez, husband and wife, to Bank of
America, N.A. dated 5/16/2003 and recorded in O.R. Book 21352, at Page 519, Public Records of Miami-Dade
County, Florida.
C. Satisfaction of the mortgage fiom Angel G. Martinez and Rosa B. Martinez, husband and wife, to Washington
Mutual Bank, FA dated 11/24/2006 and recorded in O.R. Book 25187, at Page 4879, Public Records of Miami-
Dade County, Florida.
D. Satisfaction of the mortgage fiom Frank C. McGuinness and Michelle E. McGuinness, husband and wife, to
Washington Mutual Bank dated 7/29/2003 and recorded in O.R. Book 21576, at Page 1305, Public Records of
Miami-Dade County, Florida.
3. Record affidavit establishing that the maniage of Angel G. Martinez and Rosa B. Martinez has been continuous and
unintermpted from a time prior to their acquisition of title to the subject property on 8/10/1998 through the present
time.
4. Record affidavit.establishing that the maniage of Frank C. McGuinness and Michelle E. McGuinness has been
continuous and uninterrupted from a time prior to their acquisition of title to the subject property on 7/22/2003
through the present time.
5. Record affidavit of Angel G. Martinez containing the legal description of the real property to be insured and
sufficiently establishing that the affiant is not the same person named as a defendant in the judgments recorded in the
Official Records of Miami-Dade County, Florida.
6. Record affidavit of Rosa B. Martinez containing the legal description of the real property to be insured and
sufficiently establishing that the affiant is not the same person named as a defendant in the judgments recorded in the
Official Records of Miami-Dade County, Florida.
7. Affidavit to be executed by Angel G. Martinez, Rosa B. Martinez, Frank C. McGuinness, and Michelle E.
McGuinness stating: 1) There are no matters pending against the affiant that could give rise to a lien that would
attach to the property between 1/4/2010 and the recording of the interest to be insured. 2) That the affiant(s) have not
and will not execute any instruments that would adversely affect the interest to be insured.
8. A search commencing with the effective date of the commitment will be performed at or shortly prior to the closing
of this transaction. If this search reveals a title defect or other objectionable matters, an endorsement will be issued
requiring that this defect or objection be cleared on or before closing.
Form C SCH. B-I (rev. 07/09)
Old Republic National Title Insurance Company
COMMTTMENT
Schedule B-I1
Agent's File Reference:
McGuinness
11. Schedule B of the policy or policies to be issued will contain exceptions to the following matters unless the same are
disposed of to the satisfaction of the Company:
1. Defects, liens, encumbrances, adverse claims or other matters, if any, created, first appearing in the public records or
attaching subsequent to the effective date hereof but prior to the date the proposed Insured acquires for value of
record the estate or interest or mortgage thereon covered by this commitment.
2. Any owner and mortgagee policies issued pursuant hereto will contain under Schedule B the standard exceptions set
forth at the inside cover hereof unless an affidavit of possession and a satisfactory current survey are submitted, an
inspection of the premises is made, it is determined the current year's taxes or special assessments have been paid,
and it is determined there is nothing of record which would give rise to construction liens which could take priority
over the interest(s) insured hereunder (where the liens would otherwise take priority, submission of waivers is
necessary).
3. Any owner policy issued pursuant hereto will contain under Schedule B the following exception: Any adverse
ownership claim by the State of Florida by right of sovereignty to any portion of the lands insured hereunder,
including submerged, filled and artl~cially mposed lands, and lands accreted to such lands.
4. The lien of all taxes for the year 2010 and thereafter, which are not yet due and payable.
5. Easements, restrictions, covenants, conditions, dedications, Limitations and other matters as contained in the Plat of
Biscayne Beach First Addition, recorded in Plat Book 47, at Page 19, of the Public Records of Miami-Dade County,
Florida.
6. Resolution Number 1409-89 recorded in Official Records Book 14364, at Page 1996, of the Public Records of
Miami-Dade County, Florida.
7. Restrictions, conditions, reservations, easements, and other matters contained on the Plat of Biscayne Beach Third
Adhtion, recorded in Plat Book 47, at Page 103, of the Public Records of Miami-Dade County, Florida.
8. Unity of Title dated March 7, 2006 and recorded in Official Records Book 23236, at Page 3446, in the Public
Records of Miami-Dade County, Florida.
9. Order recorded April 11,2007 in Official Records Book 25525, at Page 3844, of the Public Records of Miami-Dade
County, Florida.
10. Notice recorded June 1, 2009 in Official Records Book 26884, at Page 4663, in the Public Records of Miami-Dade
County, Florida.
Form C SCH. B-I1 (rev. 07/09)
Page 3 of 3
DoubleTim& 5.1.2
Attachment C
845 82nd Street
Miami Beach, FL 33141-1310
City of Miami Beach
Public Works Department
1700 Convention Center Drive
Miami Beach, FL 33139
Re: DRB Plan B0801388
To Whom It May Concern:
I
Currently there are two existing houses from the 1950's with a total of 2480ft2 of
construction combined. These old houses do not add any beauty to the neighborhood. We are
proposing replacing these two dated homes with six modern town homes each one with an
average of 1948 £t2 which will add to the City's budget by increasing the real estate taxes
almost six times the amount of what is currently collected on the two houses.
In our effort to develop our property located at 845 82"d Street and 8225 Hawthorne Avenue
we encountered the easement that lies along the South 5 feet of 8225 Hawthorne Avenue
whch bisects the unified Lot 1, Block 1 1, of Biscayne Beach 1'' Addition and the South
54.25 feet of Lot 6, Block 20, of Biscayne Beach 3rd Addition.
The easement is currently not in use. We propose moving the easement to the East 5 feet and
the North 5 feet of 8225 Hawthorne Avenue, thereby increasing the area of the easement to
the City by 27 1.25 square feet. The proposed revisions are shown in the enclosed plan.
Thank you for your attention to this matter. If you have any questions, please contact me at
(305) 343-0979.
Sincerely,
wkJ% Rosa . artinez
-.- - E.,.. PIE. m. La.- 0r)nmlWI. &*:a- - =-:= s-W. ..=.I.- PI.fM - w. m.- Sn-arI- -.- -. -31.. na ma. ,.*a. IP.DMfll. t.z...- II)L.D PIOm ?.?.I.- - = -. ra.D.- - a. MT. M. m- ll0I.m LBlA -.- - "wrm.& - I.,.. ID00 *.- mzmt -I..& .R- - YI- ..ssa. *.Pa- m Sam r* LL,.. m nex-. L".?' LUI mrm"ws -. --. I. - ICUNlfB n. 1(P. -- W. ",a--. I)*---. ma.,. --A me. I)YD-.vrmttgg.IIC~~mIw. ,. - -. L*... - .E 1D 3CU. M.-L.I*- 0.l. - wmmw sad.- - Qmn LBPT OYII-- ,WE.- ms. rr- - 1Y1-LgrBlltP4 *.c.c.- Rum OI m(ABD m. n.0.r Rum d w. R.. ldm e? -. R-SImwLQmmmmR. =.- SIm w m. I.8.E.- lsl .RIQ ,A- - -. IS.- IYYI. am. - YIDU. m. ----. I.&.*.- - YID -. a. - - bnlll~..
BISCAYNE BEACH SUB PB 44-67
BLOCK 4
(L-1937) (73 LABELS) (TX- 0411 511 0) (375'FT)
LOT I
8031 HAWTHORNE AVE
02-3202-008-0460
LOT 4
836 81 ST ST
02-3202-008-0490
LOT 5
828 81ST ST
02-3202-008-0500
LOT 6
820 81ST ST
BLOCK 5
N62.5FT LOTS 1 & 2
840 8zND ST
S5OFT LOTS 1 & 2
8125 HAWTHORNE AVE
02-3202-008-0810
LOT 3
824 8zND ST
02-3202-008-0820
LOT 4
820 82ND ST
LOT 5
810 8zND ST
02-3202-008-0840
LOT 6
800 8zND ST
02-3202-008-0850
Attachment G
RICHARD SHINDLER
715 82ND ST
MIA BCH FL 33141-1308
CARLOS DOMINGUEZ &W
ROSAURA &
JUAN C DOMINGUEZ
5700 COLLINS AVE #M
MlAMl BEACH FL 33140-2303
SUNSHINE REALTY GROUP LLC
2333 BRICKELL AVE
STE A-I
MIAMI FL 33129
ALFRED MORANA &W
CARMEN
1220 NE 82 ST
MlAMl FL 33138-4134
840 82ND ST LLC
1000 S POINTE DR #904
MlAMl BEACH FL 33141-1371
MARIA A GARCIA
812 NE 81 ST
MlAMl FL 33138-4654
GLORIA CECILIA SCHAEFER TRS
824 82 ST
MlAMl BEACH FL 33141
ANNE G BERGMAN TR
825 8zND ST #I
MIA BCH FL 33141-1310
PAUL HENRIKSEN &W
CYNDI
9700 NW 16 ST
PLANTATION FL 33322
FRANCISCO PEREZ & W . . . . . - - -
MARIA E &
& ISIS PEREZ
6321 NW 40TH ST
VIRGINIA GDNS FL 33166-7061
BISCAYNE BEACH SUB PB 44-67
BLOCK 5
LOT 7
780 82ND ST
02-3202-008-0860
LOT 8
748 82ND ST
02-3202-008-0870
LOT 9
740 82ND ST
02-3202-008-0880
LOT 34
805 81ST ST
02-3202-008-1 130
LOT 35
811 81STST
02-3202-008-1 140
LOT 36%
817 81 ST
02-3202-008-1 150
LOT 3<T
827 81 ST
02-3202-008-1 160
LOT 38
837 81ST ST
02-3202-008-1 170
LOT 3gsT
847 81 ST
02-3202-008-1 180
S62.5FT OF LOTS 40 & 41
857 8lsT ST
02-3202-008-1200
RINVAN ZAlDl
100 WEST AVE #324
MIA BCH FL 33139
CARLOS E AGUILAR
18377 SW 154 ST
MIAMI FL 33187
NELSON ALBAREDA &W
ILEANA
1410 STILLWATER DR
MIAMI BEACH FL 33141-1032
805 81TH ST LLC
200 E BROWARD BLVD
15 FL
FT LAUDERDALE FL 33301
81 1 81TH ST LLC
200 E BROWARD BLVD
15TH FL
FT LAUDERDALE FL 33301
FRANCISCO PEREZ & W
MARIA &
ISlS PEREZ
6321 NW 40 ST
VIRGINIA GARDENS FL 33166-7061
MARCIA A NARANJO
827 81% ST #4
MIA BCH FL 33141-1530
FRANCISCO PEREZ
MARIA E PELAEZ & lSlS PEREZ
6321 NW 40TH ST
VIRGINIA GDNS FL 33166-7061
SAY0 ENT INC
2300 NE 1 94m ST
NO MIA BCH FL 33180-2128
HENAO INVERSION Y SERVlClOS LC
RAMON Y CAJAI
NUMERO 2 BIS 4
DEPARTAMENTO 1
BILBAO SPAIN 00000
L-I 937
BISCAYNE BCH SUB PB 44-67
BLOCK 5
N50FT LOTS 40 & 41
81 15 HAWTHORNE AVE
02-3202-008-1 190
LOT 5
810 83RD ST
02-3202-008-1 220
LOT 6
800 83RD ST
LOT 7
770 83RD ST
02-3202-008-1240
LOT 8
750 83RD ST
02-3202-008-1 250
LOT 9
740 83RD ST
02-3202-008-1260
LOT 34ND
74582 ST
02-3202-008-1 500
LOTS 35 & 36
753 8zND ST
02-3202-008-1 510
LOT 37
801 82ND ST
02-3202-008-1520
MONICA & ANTONIA MENDEZ
251 0 SW 105~~ CT
MIA FL 33165-2529
BROWN HOLDINGS TOO LLC
PO BOX 565606
MIA FL 33256
VARTAN SARKIS ANANIAN
PO BOX 996584
MlAMl FL 33299
MlGUELlNA ALVAREZ
800 83RD ST
MIA BCH FL 33141-1354
ALFRED MORANA &W
CARMEN
PO BOX 414509
MlAMl BEACH FL 33141-0509
DUNCANROSS
3017 E BRIGHTON ST
FURLONG PA 18925
PETER T REID
2665 S BAYSHORE DR
#703
MlAMl FL 33133-5401
LINDA L HAWKINS
7820 SW 1 6aM ST
MIA FL 331 57-4872
RICHARD SHINDLER
715 8zND ST
MIA BCH FL 33141-1308
STEFAN JANEVSKI &W
LENA
801 82 ST
MlAMl BEACH FL 33141-1310
BISCAYNE BEACH SUB PB 44-67
BLOCK 6
LOT 38
81 1 82 ST
02-3202-008-1 530
BLOCK 7
LOT 4
LOT 5
808 84TH ST
02-3202-008-1 560
LOT 6
800 84TH ST
02-3202-008-1 570
LOT 7
756 84TH ST
02-3202-008-1 580
LOT 8
750 84TH ST
02-3202-008-1 590
LOT NRD
745 83 ST
02-3202-008-1 740
LOT 35RD
755 83 ST
02-3202-008-1750
LOT 36
759 83RD ST
02-3202-008-1 760
UNDIV W INT IN LOT 37
807 83RD ST
02-3202-008-1 771
ANTON EGGER LLC
1521 ALTON RD #441
MlAMl BEACH FL 33139-3301
STEVEN SCHUMUTER
7145 COLLINS AVE
MIA BCH FL 33141-3240
CURTIS GLENN CORP
PO BOX 403065
MIA BCH FL 33140-1065
LINE MARTIN
6770 INDIAN CREEK #T-F
MlAMl BEACH FL 33141
JOSE M DlAZ
7955 CRESPI BLVD
MlAMl BEACH FL 33141
ALBERT0 BASSAL
7145 COLLINS AVE
MIA BCH FL 33141-3240
JESUS E RAMIREZ
745 83RD ST
MIA BCH FL 33141-1348
ROSARIO SOT0
TOBY BUTTERWORTH
755 83RD ST
MIA BCH FL 33141-1349
VIVIAN DEL P LOPEZ
7955 CRESPI BLVD
MIA BCH FL 33141-1806
IRMA GONZALQ
807 83RD ST
MIA BCH FL 33141-1316
BISCAYNE BEACH SUB PB 44-67
BLOCK 7
UNDlV % INT IN LOT 37
805 83RD ST
02-3202-008-1 770
LOT 3BW
81583 ST
02-3202-008-1 780
LOT 39
821 83RD ST
02-3202-008-1 790
LOT 3
825 82ND ST
02-3202-001 -0030
BISCAYNE BEACH-2ND ADDN PB 4639
BLOCK 16
LOT I
BISCAYNE BEACH-2ND ADDN PB 46-39
BLOCK 18
LOT 4
LOT 5
835 84 ST
02-3203-01 1-2220
LOT 6
8401 HAWTHORNE AVE
02-3203-01 1-2230
BISCAYNE BEACH-3RD ADDN PB 47-103
BLOCK 19
LOTS I & 2
IRMA GONZALEZ
805 83RD ST
MIA BCH FL 33141-1316
WELLS FARGO BANK NA TRS
MAILSTOP PTX-B-35
7105 CORPORATE DR
PLAN0 TX 75024
MARVIN SILVERMAN &W
MARTHA E
821 83 ST
MlAMl BEACH FL 33141-1316
JOSE BABANI &W
NORMA &
ROBERT BABANI JTRS
495 SOUTH SHORE DR
MlAMl BEACH FL 33141-2401
ANNE G & SHERMAN A BERGMAN
825 82ND ST
MIA BCH FL 33141-1310
JAVIER GARCIA &W
MARIA
900 STILLWATER DR
MlAMl BEACH FL 33141
JOSEPH SAINT MARIE 8W
SUSAN GAUTHIER
827 84 ST
MlAMl BEACH FL 33141-1 105
LUIS AGUILAR
835 84 ST
MlAMl BEACH FL 33141-1105
ROBERT B V HUFF
8401-03 HAWTHORNE AVE
MlAMl BEACH FL 33141-1016
MSY INVEST INC
2300 NE 194 ST
N MIAMI BEACH FL 33180-2128
BISCAYNE BEACH3RD ADDN PB 47-103
BLOCK 19
LOT 3
824 84 ST
02-3203-009-0020
LOT 4
825 83RD ST
02-3203-009-0030
LOT 5
835 83RD ST
02-3203-009-0040
UNDlV % INT IN LOT 6
831 1 HAWTHORNE AVE
02-3203-009-0050
UNDlV % INT IN LOT 6
831 1 HAWTHORNE AVE
02-3203-009-0051
BLOCK 20
LOT 4
826 83 ST
02-3203-009-0060
LOT 5
834 83 ST
02-3203-009-0070
LOT 6 LESS S54.25FT
8235 HAWTHORNE AVE
02-3203-009-0080
BISCAYNE BEACH-3RD ADDN PB 47-103
BLOCK 21
LOT 4
821 0 HAWTHORNE AVE
02-3203-009-01 00
LOT 5
8220 HAWTHORNE AVE
02-3203-00901 10
JOSE A &
DIANA I RIVERA PEDRAZ
1385 BlARRlTZ DR
MlAMl BEACH FL 334413635
SlLVlA B ARAP &
VLADlMlR LEON JTRS
8540 BYRON AVE #lA
MlAMl BEACH FL 33141
ISABELLA SULKOWSKI &
KAZlMlERZ LE
REM ADAM SULKOWSKI
6767 COLLINS AVE #602
MIA BCH FL 33141-3264
IDM JRA INV INC
1730 NE 19aTH TER
NO MIA BCH FL 33179-3148
IDM JR INV INC
1730 NE 198~~ TER
NO MIA BCH FL 33179-3148
JOZEF GACEK &W
ANTONINA &
ARKADIUSZ GACEK JTRS
826 83 ST
MIA BCH FL 33141-1317
ELISABETH FRAl &H
ERAN
36 NE 1 ST
STE 1018
MlAMl FL 33132-2542
JOSE L DIZ &W
ALICIA
8235 HAWTHORNE AVE
MlAMl BEACH FL 33141-1010
NUCClO S NOBEL
8210 HAWTHORNE AVE
MlAMl BEACH FL 33141-1011
ANTONIO M HERNANDEZ 8W
LEONOR
8220 HAWTHORNE AVE
MlAMl BEACH FL 33141-1011
BISCAYNE BEACHSRD ADDN PB 47-103
BLOCK 21
LOT 6
8230 HAWTHORNE AVE
02-3203-0090120
LOT 7
8240 HAWTHORNE AVE
02-3203-009-01 30
LOT 8
8300 HAWTHORNE AVE
02-3203-009-0140
LOT 9
8320 HAWTHORNE AVE
02-3203-009-01 50
LOT 10
8340 HAWTHORNE AVE
02-3203-009-0160
BISCAYNE POINT PB 14-35
BLOCK 17
N6OFT LOT 1
S30FT LOT 1 & N20FT LOT 2
8080 HAWTHORNE AVE
02-3203-001 -3 170
ANTONIO M HERNANDEZ &W
LEONOR
8230 HAWTHORNE AVE
MlAMl BEACH FL 33141-1011
MIGUEL CABEZAS &W
MILLIE
8240 HAWTHORNE AVE
MlAMl BEACH FL 33141-101 1
PASQUALE EMANUELE VISCUS0
8300 HAVVTHORNE AVE
MlAMl BEACH FL 33141-1015
SAMUEL ADAMS (JR)
8320 HAWTHORNE AVE
MlAMl BEACH FL 33141-1015
JAVIER GARCIA &W
MARIA
8340 HAWTHORNE AVE
MlAMl BEACH FL 33141-1015
BISCAYNE POINT PB 14-35
BLOCK 18
ALL BLK 18 LESS N4.25FT & S104.75 FT LOT 1 BLK 20 1ST ADDN TO BlSC PT PER
PB 26-63
8100 HAWTHORNE AVE
02-3203-001-3450
SIGFREDO & CLARIZA DELGADO
8090 HAWTHORNE AVE
MlAMl BEACH FL 33141-1007
BlSC POINT 1 ST ADDN PB 26-63
BLOCK 18
S7.25FT LOT 2 & N42.75FT LOT 1 & N4.25FT BLK 18 PB 14-35 BLK 20
81 30 HAWTHORNE AVE
02-3203-005-0020
BISCAYNE POINT 1ST ADDN PB 26-63
BLOCK 20
S5OFT OF N52.75FT LOT 2
8140 HAWTHORNE AVE
02-3203-005-0030
STANLEY GILLESPIE &W
PHlLLlS
102 DAWLISH AVE
TORONTO ONTARIO
CANADA M4N1 H3 00000
CITY OF MIAMI BEACH
CITY HALL
1700 CONVENTION CTR DR
MIA BCH FL 33139-1819
RAFAEL PADILLA
8130 HAWTHORNE AVE
MlAMl BEACH FL 33141-1009
ALBERT0 ARTAGAVEYTIA &W
LARISSA
8140 HAWTHORNE AVE
MlAMl BEACH FL 33141-1009
BISCAYNE POINT 1ST ADDN PB 26-63
BLOCK 20
LOT 3 & N2.75FT LOT 2
8200 HAWTHORNE AVE
02-3203-005-0040
BISCAYNE POINT RESUB PI3 57-28
BLOCK 10
EET
TR 1
1135 N BISCAYNE POINT RD
02-3203-01 3-0010
TRACT 2
TR 2
1137 N BISCAYNE POINT RD
02-3203-01 3-0020
HAROLD SIMON
8200 HAWTHORNE AVE
MlAMl BEACH FL 33141-1011
MECHTHILD G KOlTMANN &
MIKE R BRAUN
1135 N BISCAYNE PT RD
MlAMl BEACH FL 33141-1755
FRANCIS MlLON
1137 N BISCAYNE PT RD
MlAMl BEACH FL 33141-1755
821 8zND STREET CONDO
821-8zNU ST. MIA BCH FL 33141
LOT 39. BLOCK 6, BISCAYNE BEACH SUB. PB 44-67
(C-1400) (4 LABELS) ~-4I15I10) (F#02-3202-04M)OOI
CARLOS APONTE
PO BOX 415755
MIA BCH FL 33141-7755
CAROL GERSHMAN TR
10 VENETIAN WAY #305
MIA BCH FL 33139-8831
OSCAR MIRANDA &W
ANA P
825 NW 15 ST
HOMESTEAD FL 33030-4036
GREGORY MICHAEL SCORZA
25044 45TH ST
SUMMERLAND KEY FL 33042
THE CORALS CONDO
795 81"' ST, MIA BCH FL 33141
LOT 33 AS DESC IN DECL OR 25120-1921. BLOCK 5,
BISCAYNE BEACH SUB. PB 44-67
(C-1595) (5 UTS) (TX-4/15/10) FM2-3202-1490001
PASEM LLC
795 81 ST
MlAMl BEACH FL 33141-1526
PASEM LLC
795 81 ST
MlAMl BEACH FL 33141-1526
PASEM LLC
795 81 ST
MlAMl BEACH FL 33141-1526
PASEM LLC
795 81 ST
MlAMl BEACH FL 33141-1526
PASEM LLC
795 81 ST
MlAMl BEACH FL 33141-1526
850 81ST ST CONDO,
850 81n ST. MIA BCH. FL 33141
LOTS 2 B 3 AS DESC IN DECL OR 24932-3774, BLOCK 4. BISCAYNE BEACH SUB,
PB 44-67
(C-1679) (8 UTS) (TX-4115110) (F#O2-3202-145-0001)
ALBERT0 BASSAL
2001 MERIDIAN AVE #527
MlAMl BEACH FL 33139-1552
CRESPI HOLDINGS LLC
7145 COLLINS AVE
MlAMl BEACH FL 33141-3240
CRESPl HOLDINGS LLC
7145 COLLINS AVE
MlAMl BEACH FL 33141-3240
CRESPI HOLDINGS LLC
7145 COLLINS AVE
MlAMl BEACH FL 33141-3240
CRESPI HOLDINGS LLC
7145 COLLINS AVE
MlAMl BEACH FL 33141-3240
WEBSTER OGE
840 81 ST #I
MlAMl BEACH FL 33141-1535
GONZALO SANTISTEBAN
2884 SW 138 PATH
MlAMl FL 331756663
STEVEN SCHMUTTER
10240 BROADVIEW DR
BAY HARBOUR FL 33154
POINCIANA BEACH CONDO,
847 81ST ST, MIA BCH, FL 33141
LOT 39 AS DESC IN DECL OR 25808-1417. BLOCK 5,
BISCAYNE BEACH SUB PB 44-67
(C-1680) (8 UTS) (TX 04/15/10) (F#02-3202-159-0001)
CRESPI WAVES LLC
3900 DOUGLAS ROAD
COCONUT GROVE FL 33133
CRESPI WAVES LLC
3900 DOUGLAS ROAD
COCONUT GROVE FL 33133
CRESPI WAVES LLC
3900 DOUGLAS ROAD
COCONUT GROVE FL 33133
CRESPI WAVES LLC
3900 DOUGLAS ROAD
COCONUT GROVE FL 33133
CRESPI WAVES LLC
3900 DOUGLAS ROAD
COCONUT GROVE FL 33133
CRESPI WAVES LLC
3900 DOUGLAS ROAD
COCONUT GROVE FL 33133
CRESPI WAVES LLC
3900 DOUGLAS ROAD
COCONUT GROVE FL 33133
CRESPI WAVES LLC
3900 DOUGLAS ROAD
COCONUT GROVE FL 33133
CONSUELO M. QUINTANA
REALESTATEDATARESEARCHER
12872 SW 46 Terrace, Miami, FL 33175-4620
0 305.858.2287 Mobile 786-258-41 19
(Email) auintana c@bellsouth.net
APRIL 15,2010
CITY OF MlAMl BEACH
DEVELOPING SERVICE DIVISION
1700 CONVENTION CENTER DR
MlAMl BEACH, FL 33139
RE: PROPERTY OWNERSHIP LIST 375'FT
FROM:
845 82ND ST (AND) 8225 HAWTHORNE AVE
MlAMl BEACH, FL 33141
F#O2-3202-001-0010 & 02-3203-009-0090
(STREET ADDRESS)
LOT 1
BLOCK 11
BISCAYNE BEACH lST ADDN
PLAT BOOK 47-1 9
(AND)
S54.25FT LOT 6
BLOCK 20
BISCAYNE BEACH 3RD ADDN
PLAT BOOK 47-1 03
(LEGAL DESCRIPTION)
DADE COUNTY FLORIDA.
THlS IS TO CERTIFY THAT THE ATTACHED OWNERSHIP LIST, MAP AND MAILING
LABELS IS A COMPLETE AND ACCURATE REPRESENTATION OF THE REAL
ESTATE PROPERTY AND PROPERTY OWNERS 375'FT FROM THE SUBJECT
PROPERTY LISTED ABOVE. THlS REFLECTS THE MOST CURRENT RECORDS ON
FILE IN THE DADE COUNTY TAX ASSESSOR'STM OFFICE.
SINCERELY. %
( 81 LABELS WITHOUT REPETITION )
ORIGINALLY 98 NAMES
(INV-4202) (L-1937)
(CD-CMB-Y) (C-1400/1595/1679/1680) (MB-10-2010) (TX-04/15/10)
i
COMMISSION ITEM SUMMARY
Condensed Title:
I A Resolution authorizing the Mayor and City Clerk to accept a new water main easement on a portion of the I I property at 4385 ~ollins~venue. I
Key Intended Outcome Supported:
Ensure well maintained infrastructure
Supporting Data (Surveys, Environmental Scan, etc.): NIA
Issue: I Shall the Commission approve the Resolution?
Item SummarylRecommendation:
SHO Landlord (FL) QRS 16-1 04, Inc. (SHO), the owner of the property located at 4385 Collins Avenue has
worked with staff from the Public Works Department and the City Attorney's Office to grant a utility easement
on this property to the City. This easement will allow the City to install and maintain a domestic water service
and water meter that is proposed for the site. The domestic water service and water meter could not be
located in the right-of-way due to conflicts with existing utilities.
Staff has reviewed the request and finds that it is in the best interest of the City to accept the easement.
THE ADMINISTRATION RECOMMENDS APPROVING THE RESOLUTION.
Advisory Board Recommendation: I NIA
Financial Information:
I
City Clerk's Office Legislative Tracking: I Fernando Vazquez, Ext. 6399
AGENBDA ITEM c7 G
Account Source of
Funds:
OBPl
Financial Impact Summary:
1
Total
Amount
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.rniarnibeachfl.gov
COMMISSION MEMORANDUM
TO:
FROM:
DATE:
Mayor Matti Herrera Bower and Members of the City Commission
Jorge M. Gonzalez, City Manager
March 9,201 1
SUBJECT: A RESOLUTION OF THE MAYOR AND THE ClTY COMMISSION OF THE
ClTY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
ClTY MANAGER AND ClTY CLERK TO ACCEPT A NEW WATER MAIN
EASEMENT ON A PORTION OF THE PROPERTY KNOWN AS SOH0 BEACH
HOUSE LOCATED AT 4385 COLLINS AVENUE, MlAMl BEACH, FLORIDA.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Not applicable.
ANALYSIS
SHO Landlord (FL) QRS 16-1 04, Inc. (SHO) owns the real property located at 4385 Collins Avenue,
legally described in Attachment A. SHO is developing this property and is requesting a 4-inch
domestic water service and meter. Water meters are typically placed along the right-of-way line.
However, due to the number of other existing utilities adjacent to the right-of-way, the City has
determined that there is insufficient space to locate a water meter. As a result, SHO and City staff
have determined that the meter should be placed within the property of the applicant.
SHO intends to grant the City a water main easement (Attachment B) that will provide the City with
the right to install, access and maintain the water meter and the water main servicing the meter.
Public Works Department staff and City Attorney's Office staff have reviewed the easement and
believe that it is in the best interest of the City to accept it.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt this Resolution and
further authorize the City Manager and City Clerk to execute any documents, as required,
effectuating the same. SHO shall be responsible for recording these documents and the associated
costs of recording the new easement.
Attachments:
Attachment A - Legal Description of 4385 Collins Avenue
B - draft Grant of Water Main Easement
T:\AGENDAPOI 1\3-09-11W.385 Collins Avenue Easement Merno.doc
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND THE ClTY COMMISSION OF THE ClTY OF
MlAMl BEACH, FLORIDA, APPROVING AND AUTHORIZING THE ClTY
MANAGER AND ClTY CLERK TO ACCEPT A NEW WATER MAIN EASEMENT
ON A PORTION OF THE PROPERTY KNOWN AS SOH0 BEACH HOUSE
LOCATED AT 4385 COLLINS AVENUE, MlAMl BEACH, FLORIDA.
WHEREAS, SHO Landlord (FL) QRS 16-1 04, Inc. (SHO) owns the real property located at
4385 Collins Avenue, (Property); and
WHEREAS, SHO requires a 4-inch diameter domestic water service; and
WHEREAS, there is insufficient space within the right-of-way to locate the water service and
meter; and
WHEREAS, SHO and the City have agreed that the water service and meter be placed
within the Property; and
WHEREAS, SHO has proposed a new utility easement to be accepted by the City; and
WHEREAS, staff has reviewed the request for accepting a new utility easement and
determined that it is in the best interest of the City to accept the easement.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE ClTY OF MlAMl BEACH, FLORIDA, that the Mayor and City Commission hereby approve
and authorize the City Manager and City Clerk to accept a new water main easement on a portion of
the real property known as Soho Beach House located at 4385 Collins Avenue, Miami Beach,
Florida.
PASSED AND ADOPTED this gth day of March 2011.
ATTEST:
ClTY CLERK
T:\AGENDA\2011\3-09-11\4385 Collins Avenue Easement Reso.doc
~dVEOAST0
FORM &LANGUAGE
MAYOR
Attachment A
EXHIBIT A
LEGAL DESCRIPTION:
PARCEL 1 :
LOT ONE (I) EXCEPTING THE SOUTH SEVENTY-FIVE (75) FEET THEREOF, OF BLOCK THIRTY-
N!NE (39) OF AMENDED MAP Of THE OCEAN FR0N"TROPEFZTY OF THE MIAM! BEACH
IMPROVEMENT COMPANY, ACCORDING TO THE PLAT THEREOF RECORDED IN PLAT BOOK 5,
AT PAGES 7 AND 8, OF THE PUBLIC RECORDS OF MIAMI-DADE COUNTY, FLORIDA, LYING
WESTERLY OF THE EROSiON CONTROL LINE AS ESTABLISHED IN PLAT BOOK 105, AT PAGE 62
OF THE PUBLIC RECORDS OF MIAMI-DADE COUNTY, FLORIDA.
PARCEL 2:
ALL OF THE SOUTHERLY 75 FEET OF THAT CERTAIN TRACT MARKED AND DESIGNATED AS
"R.P. VAN CAMP" ON THE AMENDED MAP OF THE OCEAN FRONT PROPERTY OF THE MlAMl
BWCH IMPROVEMENT COMPANY, AS RECORDED IN PLAT BOOK 5, AT PAGES 7 AND 8, OF THE
PUBLIC RECORDS OF MIAMI-DADE COUNTY, FLORIDA, BEING MORE PARTICULARLY
DESCRIBED AS FOLLOWS: SAlD TRACT IS BOUNDED ON THE EAST BY THE EROSION CONTROL
LlNE AS ESTABLISHED IN PLAT BOOK 105, AT PAGE 62 OF THE PUBLIC RECORDS Of MiAMI-
DADE COUNTY, FLORIDA, ON THE WEST BY THE EASTERLY LlNE OF COLLINS AVENUE, ON THE
SOUTH BY THE NORTHERLY LlNE OF LOT 1, BLOCK 39, OF THE AMENDED MAP OF THE OCEAN
FRONT PROPERTY OF THE MIAMI BEACH IMPROVEMENT COMPANY, AND ON THE NORTH BY A
LlNE 75 FEET NORTH AND PARALLEL TO THE NORTHERLY LlNE OF LOT 1, BLOCK 39 OF THE
AMENDED MAP OF THE OCEAN FRONT PROPERTY OF THE MIAMI BEACH IMPROVEMENT
COMPANY AS RECORDED IN PLAT BOOK 5, AT PAGES 7 AND 8 OF THE PUBLIC RECORDS OF
MIAMI-DADE COUNTY, FLORIDA.
LESS AND EXCEPT THE FOLLOWING PORTION OF THE ABOVE DESCRIBED PARCEL 2:
COMMENCE AT THE NORTHWEST CORNER OF LOT I, BLOCK 39, OF THE AMENDED MAP OF
THE OCEAN FRONT PROPERTY OF THE MlAMl BEACH IMPROVEMENT COMPANY, AS
RECORDED IN PLAT BOOK 5, AT ?AGES 7 AND 8 OF THE PUBLIC RECORDS OF MIAMI-DADE
COUNTY, FLORIDA; THENCE NO7 29'28"E ALONG THE NORTHERLY PROJECTION OF THE
WESTERLY tlNE OF SAlD BLOCK 39, FOR 75.00 FEET THENCE S82"31'2IwE, ALONG A LlNE
LYING 75.00 FEET NORTHERLY OF (AS MEASURED AT RIGHT ANGLES) AND PARALLEL WITH
THE NORTHERLY LlNE OF SAlD LOT 1, BLOCK 39, FOR 195.84 FEET; THENCE S07O26'39'W FOR
5.51 FEET TO THE POINT OF BEGINNING OF THE FOLLOWING DESCRIBED PARCEL; THENCE
S82°31'21"E FOR 29.40 FEET; THENCE N07O28'39"E FOR 2.00 FEET; THENCE S82"31'21"E FOR
23.46 FEET; THENCE S07O28'39'W FOR 25.29 FEET; THENCE N82"3f'21'W FOR 10.00 FEET;
THENCE S07928'39'W FOR 19.25 FEET;o THENCE N82O31'21W FOR 58.27 FEET; THENCE
N07O28'39"E FOR 19.38 FEET; THENCE S82 31'21 "E FOR 8.08 FEET; THENCE N07O28'39E FOR 1.92
FEET; THENCE ~82~31'21"~ FOR 17.66 FEET; THENCE NO7O28'39"E FOR 16.58 FEET; THENCE
S82O31'21,"E FOR 25.00 FEET; THENCE N07028'3gnE FOR 4.67 FEET TO THE POINT OF BEGINNING.
SAlD PARCEL JUST DESCRIBED HAVING A LOWER LIMIT AT ELEVATION 28.42 FEET, N.G.V.D.
1929.
Attachment B
This instrument prepared by and return to:
Matthew Amster, Esq.
Bercow Radell & Fernandez, P.A.
200 S. Biscayne Blvd., Suite 850
Miami, Florida 33131
GRANT OF WATER MAIN EASEMENT
THIS GRANT OF WATER MAIN EASEMENT (the "Easement") is made this day of
, 2011 by SHO Landlord (FL) QRS 16-104, Inc., a Delaware corporation,
whose mailing address is 50 Rockefeller Plaza, 2nd floor, New York, NY 10020, ("SHO" or
"Grantor"), in favor of CITY OF MIAMI BEACH, a municipal corporation, whose mailing address
is C/O Director of Public Works, 1700 Convention Center Drive, 4th floor, Miami Beach, FL 33139
("City or "Grantee").
RECITALS:
WHEREAS, SHO is the fee simple owner of certain real property located in the City of
Miami Beach, Miami-Dade County, Florida, (the "SHO Parcel"), legally described in Exhibit "A";
and
WHEREAS, SHO has agreed to grant to the City a Water Main Easement across a
portion of the SHO Parcel as more particularly described in attached Exhibit "B" (the
"Easement Area").
NOW, THEREFORE, in consideration of the mutual covenants and agreements
contained herein and other good and valuable consideration, the receipt and sufficiency of which
are hereby acknowledged by the parties, the City and SHO agree as follows:
1. Recitals. The parties acknowledge that the foregoing recitals are true and correct
and hereby incorporated into this Easement as if fully set forth herein.
2. Easement for Water Main. SHO does hereby the grant the City, its successors
and assigns, forever, the right, privilege and easement to construct, reconstruct, lay, install,
operate, maintain, relocate, repair, replace, improve, remove and inspect water transmission
and distribution facilities and all appurtenances thereto, including the right to remove or demolish
any obstructions as may be necessary to carry out any right granted herein, with no obligation to
repair, replace or restore same (provided the City provides written notice to SHO at least three
(3) business days prior to removing or demolishing any such obstructions), and with full right of
ingress thereto and egress there from on the property of the Grantor described Exhibit "B
attached hereto. The Easement Area shall not create exclusive rights to use the Easement Area,
and the undersigned reserves all other rights not inconsistent with this Easement.
3. Maintenance of Easement Areas. SHO shall, at its sole cost and expense, use
commercially reasonable efforts to maintain and keep in good repair the Easement Area and
shall use commercially reasonable efforts keep such areas clear and free of rubbish and
obstruction of every nature. Notwithstanding the foregoing, the City shall, at its sole cost and
expense, (i) promptly restore the Easement Area to substantially the same condition that
existed prior to any erection, installation, operation, maintenance, replacement, inspection, or
removal by the City in accordance with the terms of this Easement (ii) maintain and repair any
and all equipment, facilities or other apparatus installed by the City in the Easement Area.
During erection, installation, operation, maintenance, replacement, inspection, or removal of
any facilities in the Easement Area, the City will use commercially reasonable efforts to keep
the Easement Area free of debris arising out of the City's construction activity. The City shall
promptly repair, at the City's sole cost and expense, or reimburse SHO for any physical damage
to the SHO Parcel arising out of the City's or its agents' or employees' entry onto the Easement
Area or the SHO Parcel.
4. Covenants Running with the Land. It is intended that the easements,
covenants, conditions, restrictions, rights and obligations set forth herein shall run with the SHO
Parcel and create equitable servitudes in favor of the real property benefited thereby, and shall
bind every person or entity having any fee, leasehold or other interest therein and shall inure to
the benefit of the respective parties and their successors, assigns, heirs and personal
representatives.
5. Attornev's Fees. In the event Grantor or Grantee institutes any legal action or
proceedings for the enforcement of any right or obligation herein contained, the prevailing party
shall be entitled to recover its cost and reasonable attorney's fees incurred in the preparation
and prosecution of such action or proceeding. The City acknowledges its liability for torts to the
limits specified in Section 768.28, Florida Statutes.
6. Severabilitv. Each provision of this Easement and the application thereof to the
SHO Parcel are hereby declared to be independent of and severable from the remainder of this
Easement. If any provision contained herein shall be held to be invalid or to be unenforceable or
not to run with the land, such holding shall not affect the validity or enforceability of the
remainder of this Easement. In the event the validity or enforceability of any provision in this
Easement is held to be dependent upon the existence of a specific legal description, the parties
agree to promptly cause such legal description to be prepared.
7. Revocation, Amendments Termination. This Easement is an irrevocable grant
of a Water Main Easement which may be amended, modified or terminated only by the written
consent of the then owner@) of the SHO Parcel and the City of Miami Beach Public Works
Department.
8. Governina Laws. The laws of the State of Florida shall govern the interpretation,
validity, performance and enforcement of this Easement. Venue for any action brought
hereunder shall be proper exclusively in Miami-Dade County, Florida.
9. Successors and Assigns. The covenants, conditions and agreements contained
in this Easement will inure to the benefit of and be binding upon the successors and assigns of
SHO and the City, including but not limited to any condominium association which may be
successor or assignee of SHO, with respect to the SHO Parcel.
10. Waiver. No express or implied consent or waiver by a party to or of any breach or
default by the other party in the performance by such other party of its obligations under this
Easement will be deemed or construed to be a consent or waiver to or of any other breach or
default in the performance by such other party of the same or any other obligations of such other
party hereunder. Failure by a party to complain of any act or failure to act of the other party or to
declare the other party in default, irrespective of how long such failure continues will not
constitute a waiver by such party of its rights hereunder. The giving of consent by a party in any
one instance will not limit or waive the necessity to obtain such party's consent in any future
instance.
12. Authority to Execute. SHO warrants and represents to the City that the
Individual(s) signing this Easement on behalf of SHO have full power and authority to execute
and deliver the Easement and to bind SWO. The City's acceptance of this easement is indicated
by the signatures of its Mayor and City Clerk beiow.
5e IN WITNESS WHEREOF, SHO has executed this ~asernent the L day of
201 I.
SHO Landlord (FL) QRS 16-104, Inc., a Delaware
corporation
STATE OF
CUUNTVOF dfdqb-dkA
I HEREBY CERTIFY that o , 201 1, before me personally
appeare&-d ~."1,&94s rd (FL) QRS 16-104, Inc., a
Delaware corporation, on behalf of /She is personally known to me or has
produced
Witness my signature and official seal this day of , 201 1, in the County
and State aforesaid.
My commission expires: qfilY 2 \\
- - *,** .>.. lP.we ,-irir-. *a,*4%-*- ..---a-
ATTEST:
City Clerk
STATE OF FLORIDA )
)
COUNTY OF MIAMI-DADE )
SS:
CITY OF MIAMI BEACH, a Florida Municipal
corporation
Mayor
/APPROVED AS TO FORM &
LANME & FOR EXECUTION
I
\Tmt28;2dN
Date
I HEREBY CERTIFY, that on this - day of , 201 1, before me personally
appeared Matti Herrera Bower, as Mayor, and Robert Parcher, as City Clerk, of the City of
Miami Beach, a municipal corporation of the State of Florida. They are personally known to me
or have produced as identification.
Witness my signature and official seal this day of , 201 1, in the
County and State aforesaid.
Notary Public
Print Name
LEGAL DESCRIPTION
AND DESIGNATED AS "R.P. VAN CAMP" ON THE AMENDED MAP OF THE OCEAN
FRONT PROPERN OF THE MIAMI BEACH IMPROVEMENT COMPANY, AS RECORDED IN
PLAT BOOK 5, AT PAGES 7 AND 8, OF ME PUBLIC RECORDSOF MIAMI-DADE
COUNN, FLORIDA; THENCE PROCEED NORTH 07'29'28" EAST, ALONG THE EAST
RIGHT OF WAY LlNE OF COLLINS AVENUE (S.R. A-1-A), AND THE WESTERLY LINE
OF SAID "R.P. VAN CAMP" TRACT, A DISTANCE OF 21.00' TO THE POINT OF
BEGINNING OF THlS DESCRIPTION; THENCE DEPARTING SAID LlNE PROCEED FOR
THE FOLLOWING TWO (2) COURSES: S8T30132"E, A DISTANCE OF 9.10 FEET; LOCATION SKETCH
THENCE ND7'29'28"E, A DISTANCE OF 31.63 FEET TO THE POINT OF TERMINUS NOT TO SCALB
OF THlS DESCRIPTION.
SAJD LANDS CONTAINING 407 SQUARE FEET, MORE OR LESS.
COLLINS A VENUE
m-0 (S. R. A- I-A) 89
zq
- cow~s AVE. (s.R. A-I-A)
Z B
0, B
zgz
$0,
-4 -D I
w m CENTER LINE C.B.S. CONCREFE BLOCK STRUCTlRE
p P L.B. LICENSED BUSINESS
O.R. OFFICIAL RECORDS BOOK -Jgg P.B. PLAT BOOK
~$5 PRMDC PUBUC RECORDS OF MIAMI-DADE COUNN
-2g PG. PAGE P.L.S. PROFESSIONAL LAND SURVEYOR
3 R/W RIGHT-OF-WAY P.O.B. POINT OF BEGINNING
S.R. STATE ROAD
@ NORTH
GRAPHIC SCALE
SOH0 BEACH HOUSE
NOTES: SITE ADDRESS: 4385 COWNS AVENUE
1.) NOT VALID WITHOUI THE SIGNANRE AND THE ORIGINAL RAISED SEAL OF A FLORIDA LICENSED SURVEYOR AND MAPPER.
2.) LANDS SHOWN HEREON WERE NOT ABSTRACTED FOR RIGHTS-OF-WAY, EASEMENTS, OWNERSHIP, OR OTHER INSTRUMENTS OF RECORD.
3.) THE BEARINGS SHOWN HEREON ARE RELATNE TO AN ASSUMED BEARING OF NORTH 0729'28" EAST, AND REFERS TO ME EAST UNE OF
COLLINS AVENUE, AND THE WESTERLY LlNE OF THE "R.P. VANCAMP TRACT% RECORDED IN PLAT BOOK 5, PAGE 7 OF THE PUBUC RECORDS OF
MIAMI-DADE COUNTY, FLORIDA.
4.) THE "LAND DESCRIPTION" HEREON WAS PREPARED BY THE SURVEYOR.
5.) THlS IS NOT A BOUNDARY SURVEY. -
/ 9
CERTIFI@A'LE_
I HEREBY CERllM T%4T TTE ATlACtiED SKETCH OF DESCRIPTION OF THE HEREON DESCRIBED PROPERTY IS DEPICTED TO THE BEST OF MY KNOWLEDGE, BELIEF. AND
.a INFORRlATIOW AS OELINCATED UIiOER b$f DIRECTION ON AUGUST 24, 2010. 1 FURTHER GERTlFY THAT THlS SKETCH OF DESCRIPTION MEf3 THE MINIMUM TECHNICAL
W STANfiA?OS StT FZRTH J'! THt FLORIDA BOARD OF PROFESSIONAL SURVEYORS AND MAPPERS IN CHAPTER 5J-17, FLORIDA ADMINISTRATIVE CODE, PURSUANT TO SECTION
4??.027, fLOBiDA ST4RJTFS, SUBJECT TO THE QUALIFICATIONS NOTED HEREON.
IHEERS - PWJNL'RS - SURVEYORS
G/UI COPY RIGHT 201 1
DATE OF SIGNATURE 4 ALL RIGHTS RESERVED
2 FLORIDA REZ!STP'TION NO. 6546 (FOR THE FIRM) CIVILSURV, INC.
SKETCH AND DESCRIPTION for: A ~~~~8/24/2010
OATE
2/3/11
185 - CIVIL URV
~RMSIONS
COMMEb' MOSS AND ASSOCIATES, INC ..,. .., ,. ,, ,,,,.,,.. -. ~yd n=::: Ir-- ' '
THIS PAGE INTENTIQNALLY LEFT BLANK
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution appropriating funds in the amount of $140,627, for improvements to the Middle North Bay
Road stormwater system.
I Su~~orting Data (Surveys, Environmental Scan, etc.): According to the 2009 Community Satisfaction 1 I suNey, on6 43% of residknts rated the City's storm drainage (to avoid flooding) as "excell&nt" or "good." I
Issue: I Shall the City Commission appropriate the funds?
Item SummarylRecommendation:
The Commission approved Basis of Design Report for this neighborhood improvement project did not
program new stormwater infrastructure along this specific corridor as it was not in a priority basin per the
1997 Stormwater Master Plan.
In Fiscal Year 2010/2011, the City created a capital project entitled Drainage Hot Spots to allow staff to
construct interim solutions in areas which are affected beyond nuisance flooding without waiting for the
201 1 Citywide Comprehensive Stormwater Master Plan to be completed.
The 4400 block of Middle North Bay Road was identified as a corridor having multiple deficiencies which
impact the way in which surface runoff is stored, treated, and conveyed. Staff has developed a model of
the existing and proposed conditions and developed a drainage design that addresses the spot flooding
problems. This is an interim solution that addresses only the localized problem. Additional improvements
will be discussed in the 201 1 Citywide Comprehensive Stormwater Master Plan.
The construction contract for these interim improvements on Middle North Bay Road was negotiated by the
PWD staff and approved by the Special Assistant to the City Manager in the amount of $123,829
(Attachment A). The project includes $12,383 in contingency, $2,415 in procurement fees, and $2,000 for
testing services. Construction oversight will be provided by PWD staff, yielding a savings of approximately
$7,500. The total capital cost for the interim project is estimated to be $140,627.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION.
Advisory Board Recommendation: I NIA
City Clerk's Office Legislative Tracking: I Fernando Vazquez, City Engineer, ext.6399
Financial Information:
AM1 BEACH
Account
Stormwater Line of Credit
Financial Impact Summary: NIA
Amount
$140,627
$1 40,627
Source of
Funds: n
OBPl
1
2
Total
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.rniamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: March 9, 201 1
SUBJECT: A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF THE ClTY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE APPROPRIATION OF
FUNDS IN THE AMOUNT OF $140,627, FOR DRAINAGE IMPROVEMENTS
TO THE 4400 BLOCK OF MIDDLE NORTH BAY ROAD, WITH FUNDING
FROM THE STORMWATER LINE OF CREDIT, TO BE REPAID FROM THE
FUTURE STORMWATER BOND.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding for this task is available in the amount of $140,627, appropriated in the Fiscal Year
2010-201 1 Capital Budget, for Construction of Drainage Hot Spots.
BACKGROUND
In Fiscal Year 2010/2011, the City established a capital plan entitled Drainage Hot Spots. This
project allows City staff to address identified stormwater problem areas and construct interim
solutions in areas which are affected beyond nuisance flooding while the City finalizes its
Comprehensive Stormwater Master Plan which will look at providing comprehensive drainage
solutions to these locations. The 4400 block of Middle North Bay Road is specifically mentioned
in the Drainage Hot Spots project description.
ANALYSIS
In response to resident complaints of spot flooding in this section of North Bay Road, the Public
Works Department (PWD) evaluated the existing drainage problems reported in the area. It is
important to underline that the delineated watershed which currently drains on this roadway was
not qualified as a priority basin in the Comprehensive Stormwater Management Program Master
Plan developed by CH2MHill in 1997. Consequently, the Commission approved Basis of Design
Report for this neighborhood improvement did not program new stormwater infrastructure
improvements along this specific corridor.
The City recently completed capital improvements in the Nautilus West neighborhood, which is
bound by Arthur Godfrey Road on the south, Biscayne Bay on the west, Surprise Waterway on
the north, and Biscayne Waterway on the east. The neighborhood east of Alton Road did
receive substantial stormwater infrastructure improvements that provide a level of service for the
5-year, 24-hour storm. However, since the area west of Alton Road, primarily Middle North Bay
Road, was not defined as a priority basin, it did not receive funding for drainage improvements.
Commission Memorandum- Middle North Bay Road Drainage Improvements
March 9,201 1
Page 2 of 2
In a preliminary analysis conducted by the Engineering Division of the Public Works
Department, the corridor in question was determined to have multiple deficiencies which impact
the way in which surface runoff is stored, treated, and conveyed. The existing ouffall sizes do
not provide the adequate hydraulic conveyance to meet the minimum required level of service
for the 5-year 24-hour storm event. The ouffalls were televised and minor problems were
discovered. The built-up swales and the spacing between the existing inlets are both inadequate
for proper disposal of stormwater run-off. Moreover, the existing roadway profile does not
properly convey the surface run-off to the existing inlets. Portions of the asphalt pavement also
show cracking of the type that indicates deterioration of the base course, potentially extending
to the roadway subgrade.
Engineering staff has developed a preliminary model of the existing and proposed conditions
and developed a drainage design that addresses the spot flooding problems. However, it does
not provide for an ultimate solution to the problem on Middle North Bay Road. These
improvements include new catch basins and piping, repairs to an existing ouffall, and limited
swale regrading to assist in the conveyance and storage of storm water.
The construction contract for these interim improvements on Middle North Bay Road was
negotiated by the PWD staff and approved by the Special Assistant to the City Manager in the
amount of $123,829 (Attachment A). The project includes $12,383 in contingency, $2,415 in
procurement fees, and $2,000 for testing services. Construction oversight will be provided by
PWD staff, yielding a savings of approximately $7,500. The total capital cost for the interim
project is estimated to be $140,627.
However, any sustainable drainage solutions will need to be reviewed from a regional
perspective, and this can only be achieved once the 201 1 Citywide Comprehensive Stormwater
Master Plan is completed. The new Stormwater Master Plan will look at the drainage problems
of the City as a whole and derive sustainable solutions for this entire corridor.
The long-term plan will aim at providing a 5-year, 24-hour level of service to the affected area.
This design will take into account the re-establishment of the vertical and cross-sectional profile
of the road to provide proper flow of stormwater. Other proposed improvements that will be
considered include valley gutters, stormwater piping, new stormwater structures, and outfall
upgrades. Preliminary observations also anticipate a partial restoration of the existing base and
course construction of a new road base at locations with severe asphalt cracking to extend the
life of the improvements.
However, any implementation will be subsequent to a re-prioritization of the basins. The re-
prioritization of the basins and subsequent capital funding will be delineated upon completion of
the new Stormwater Master Plan.
CONCLUSION
The Administration recommends that the City Commission adopt this resolution to allow for the
construction of the localized improvements to relieve the flooding in the 4400 block of Middle
North Bay Road.
Attachment:
A: JOC Proposal
JGGIFHBIHDCIFV
T:\AGENDA\2011\3-09-1 l\Drainage - Middle North Bay Road memo.doc
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF THE ClTY
OF MlAMl BEACH, FLORIDA, AUTHORIZING THE APPROPRIATION OF
FUNDS, IN THE AMOUNT OF $140,627, FOR DRAINAGE
IMPROVEMENTS TO THE 4400 BLOCK OF MIDDLE NORTH BAY ROAD,
WITH FUNDING FROM THE STORMWATER LINE OF CREDIT, TO BE
REPAID FROM THE FUTURE STORMWATER BOND.
WHEREAS, in Fiscal Year 2010/2011, the City created a capital project, entitled
"Drainage Hot Spots" to allow staff to address identified stormwater problem areas and
construct interim solutions in areas which are affected beyond nuisance flooding, without waiting
for the Citywide Comprehensive Stormwater Master Plan to be completed; and
WHEREAS, the 4400 block of Middle North Bay Road is specifically mentioned in the
Drainage Hot Spots project description; and
WHEREAS, this area is within the Nautilus Neighborhood which recently received
stormwater improvements; and
WHEREAS, Middle North Bay Road was not programmed to receive new stormwater
infrastructure; and
WHEREAS, Middle North Bay Road was removed from the Nautilus Neighborhood
Improvement while a stormwater design was developed; and
WHEREAS, staff has developed a preliminary model of the existing and proposed
conditions, and developed a drainage design that addresses the spot flooding problems.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE ClTY OF MlAMl BEACH, FLORIDA, that the Mayor and City Commission hereby
appropriate funds, in the amount of $140,627, for improvements to the Middle North Bay Road
Stormwater System, with funding from the Stormwater Line of Credit approved by the City
Commission in May 2009, to be repaid from the Future Stormwater Bond for the Drainage Hot
Spots Project.
PASSED AND ADOPTED this 9th day of March, 2011.
ATTEST:
Robert H. Parcher, City Clerk Matti Herrera Bower, Mayor
T:WGENDA\2011\3-09-1 l\Drainage - Middle North Bay Road reso.doc
APPROVED AS TO
FORM & LANGUAGE
&FOR EXECUTION
Project File
February 18,2011
LOC # 01 51
347.00.~~.23-08/og
North Bay Road and 45th Street Drainage lmprovements
Project Number: 347.00.PW.23-08/09
Master Contract Number: 23-08/09
Project Coordinator: Fernando Vazquez
Project File
Job Order Construction Services
N Bay Road & 45th Street
North Bay Road and 45th Street Drainage Improvements
February 18,201 1 Page 1 of 1
- -
City of
Miami Beach
Carlos Hernandez
Vice-President
Carivon Construction Company
12171 S.W. 131 Ave
Miami, FL 33186
Dear Carlos Hernandez:
- -
City of
Miami Beach
February 18,201 I
LOC # 0151
347.00.PW.23-08/09
Pursuant to your contract 23-08/09 dated July 15, 2009, Miami Beach requests that you provide a complete JOC
proposal for the above identified project.
Request for Proposal
Job Order Construction Services
N Bay Road & 45th Street
North Bay Road and 45th Street Drainage Improvements
Your proposal must contain at a minimum all drawings as required, a detailed cost proposal, Subcontract and Self
Performance estimate, construction schedule, backup for non-prepriced items and a computer disk supporting your
proposal.
The scope of work detailed on the following page, was discussed at the site during a Joint Scope Meeting held on .
ADDITIONAL REQUIREMENTS
Drawing:
Material Submittals:
Proposed Schedule:
Special Instructions:
Provide certified "As-built" drawings
Shop drawings shall be submitted to the PWD for approval
75 Days
New Storm water system shall be installed with water tight joints to avoid
infiltration and exfiltration. The Contractor will perform either an infiltration or
exfiltration test on the lines before final acceptance.
Contractor shall exercise extreme care when working around the existing trees
to ensure they are not damaged during construction.
Contractor shall coordinate with the Public Works Department all work related
to the water main relocation, including shut down, pressure testing,
bacteriological testing, flushing, etc.
All existing features such as utilities, landscaping, sidewalk, etc, shall be
restored to its previous condition by the contractor's prior to final acceptance.
Proposal Due:
Sincerely,
451~
Date
Request for Proposal Page 1 of 1
2/18/2011
Project Coordinator:
1
Fernando Vazquez
February 18,201 I
LOC # 0151
347.00.PW.23-08109
Preliminary Revised Final
Detailed Scope of Work:
Detailed Scope of Work
Job Order Construction Services
N Bay Road & 45th Street
North Bay Road and 45th Street Drainage Improvements
Installation of approximately 202 LF of 24" HDPE storm water line with two new inlets and a conflict manhole
connecting to an existing drainage system and outfall. Swales will be reclaimed to capture storm water run-off
from the roadway. The work will require replacing approximately 18' of 10" TC sanitary sewer with new C900
pipe. Approximately 38 LF of an existing 8" CI wm will be replaced with new polywrapped DIP pipe.
Approximately 14 LF of 6" DIP fire hydrant connection will be relocated to avoid conflicts. Construction shall
be as per plans designed by the Public Work Department and all applicable standards and specifications.
-
'..I
City of
Miami Beach
Contract includes a $25,000 allowance for spot repairs on an as needed basis for the existing 21" outfall north
of 45 Street.
Carivon Construction Company
Detailed Scope of Work 211 8/20 1 1
Page 1 of 1
Description of Work: Installation of approximately 202 LF of 24" HDPE storm water line with two new
inlets and a conflict manhole connecting to an existing drainage system and outfall.
Swales will be reclaimed to capture storm water run-off from the roadway.
Contract includes a $25,000 allowance for spot repairs on an as needed basis for the
existing 2 1 " outfall north of 45 Street.
-
City of
Miami Beach
February 18,201 I
Loc # 01 51
347.00.PW.23-08/09
(See the Detailed Scope of Work for this project for a comprehensive description of Work requiremenfs)
Job Order Approval Summary
Job Order Construction Services
N Bay Road & 45th Street
North Bay Road and 45th Street Drainage Improvements
Contractor: Carivon Construction Company
12171 S.W. 131 Ave
Miami, FL 331 86
JOC Master Contract: 23-08/09 dated July 15, 2009
Contract Amount: $ 123,829.1 1
Project Coordinator: Fernando Vazquez, City Engineer 305.673.7080 ext. 6399
Department Approval Signatures:
Carivon Construction Company
Fred H. Beckmann, P.E.
Public Works Director
Assistant City Manager
Purchase Order Date: PO Pending Approval
Date Inrtraled by
Procurement
75 Days Project Duration:
Final Completion:
Liquidated Damages shall be applicable pursuant to Section 2.3 of the JOC Contract.
Job Order Approval Summary Page 1 of 2
211 81201 1
Job Order Approval Summary Continues ...
Job Order No: 347.00.PW .23-08/09
Job Order Title: North Bay Road and 45th Street Drainage Improvements
Copy 1 : Project File Copy 2: Gus Lopez, Procurement
Note: Work should not commence until a Purchase Order has been received by the Contractor. The copy of the
Purchase Order provided to the contractor will serve as the Notice to Proceed.
Commencement of work without a Purchase Order will be at the contractor's own risk.
Job Order Approval Summary Page 2 of 2
211 81201 1
Icontractor's Price Proposal Summary - CSI I Job Order Contract
Print Date: February 18,201 1
Location:
Job Order:
N Bay ~oad'& 45th Street
347.00.PW .23-08109
Job Order Title: North Bay Road and 45th Street Drainage lmprovements
Contractor: Carivon Construction Company
Proposal Value: $ 123,829.1 1
Proposal Name: North Bay Road & 45th Street Drainage lmprovements
01 - General Requirements: $35,656.75
02 - Site Work: $2,209.35
31 - Earthwork: $21,808.35
32 - Exterior Improvements: $28,254.51
33 - Utilities: $35,900.1 5
Proposal Total $1 23,829.1 1
This proposal total represents the correct total for the proposal. Any discrepancy between line totals,
sub-totals and the proposal total is due to rounding of the line totals and sub-totals.
Proposal Checklist
0 Detailed Cost Proposal 0 Non-Prepriced Backup 0 Computer DisklElectronically 0 DrawingslSubmittals
Catkos Hernandez
Vice-President
JOC Job Order Package - 347.00.PW.23-08/09
Contractor's Price Proposal Summary - CSI 211 81201 1
Page 1 of 1
ontractor's Price Proposal Detail - CSI Job Order Contract
Print Date: February 18,201 1
Location: N Bay Road & 45th Street
Job Order: 347.00.PW .23-08109
Job Order Title: North Bay Road and 45th Street Drainage lmprovements
Contractor: Carivon Construction Company
Proposal Value: $ 123,829.1 1
Proposal Name: North Bay Road & 45th Street Drainage lmprovements
Record CSl Number Modifier UOM Description Line Total
101 - General Requirements 1
1 01 22 16 000002 E A Reimbursable FeesReimbursable Fees will be paid to the contractor for the $25,000.00
actual cost of all permits, without mark-up, for which a receipt or bill is
received. The Adjustment Factor applied to Reimbursable Fees will be
1.0000. The labor cost involved in obtaining all permits is in the Adjustment
Factor. The base cost of the Reimbursable Fee is $100.00. The quantity
used will adjust the base cost to the actual Reimbursable Fee (e.g. quantity
of 1.25 = $125.00 Reimbursable Fee). If there are multiple Reimbursable
Fees, each one shall be listed separately with a comment in the "note" block
to identify the Reimbursable Fees (e.g. sidewalk closure, road cut, building
permit, builder's risk insurance, extended warrantee, etc.). A copv of each . .
receipt shall be included with the Proposal.
Quantity Unit Price Factor Total
Installation 250.00 x $100.00 x 1.0000 = $25,000.00
Allowance Cost for Outfall on North Bay Road & 45 Street.
2 01 22 23 00 0382 WK 8' x 14' Trench Box, Including Spreaders Up To 48 $1,386.89
Quantity Unit Price Factor Total
Installation 3.00 x $449.40 x 1.0287 = $1,386.89
3 01 55 26 00 0031 MON Type II Barricade, Up To 3' Wide With Two Reflective Rails Each Side $4,530.39
Quantity Unit Price Factor Total
Installation 240.00 x $18.35 x 1.0287 = $4,530.39
4 01 55 26 000081 MON Trailer Mounted Arrow Board $1,980.49
Quantity Unit Price Factor Total
Installation 2.00 x $962.62 x 1.0287 = $1,980.49
5 01 74 19 00 0027 CYM Hauling On Paved Roads, First 15 Miles000 $1,377.64
Quantity Unit Price Factor Total
Installation 2,480.00 x $0.54 x 1.0287 = $1,377.64
6 01 74 19 000028 CYM Hauling On Paved Roads, Miles Over Initial 15 Miles $1,381.34
Quantity Unit Price Factor Total
Installation 3,730.00 x $0.36 x 1.0287 = $1,381.34
Subtotal for 01 - General Requirements: $35,656.75
02 - Site Work I
7 0241 13 130023 SY Break-Up And Remove >3" To 6 Thick Concrete, Without Reinforcing $268.16 -
Quantity Unit Price Factor Total
Installation 28.00 x $9.31 x 1.0287 = $268.16
8 0241 19 130036 CF Brick Removal $214.30
Quantity Unit Price Factor Total
Installation 48.00 x $4.34 x 1.0287 = $214.30
9 0241 19 130036 0056 For Cleaning and Storage For Reuse, Add $160.97
Quantity Unit Price Factor Total
Installation 48.00 x $3.26 x 1.0287 = $1 60.97
JOC Job Order Package - 347.00.PW.23-08/09 I I - I
Contractor's Price Proposal Detail - CSI 211 8120 1 1
Page 1 of 6
Contractor's Price Proposal Detail - CSI Continues ...
Job Order: 347.0O.PW.23-08109
Job Order Title: North Bay Road and 45th Street Drainage lmprovements
Record CSl Number Modifier UOM Description Line Total
102 - Site Work 1
10 0241 19 130083 LF Saw Cut In Streets, Concrete And Asphalt Up To 4" (10 cm) Depth $527.1 1
Quantitv Unit Price Factor Total
lnstallation
11 0241 19 130121 E A Drill 18 (46 cm) Diameter Core In 8 (20 cm) Concrete $680.42
Quantity Unit Price Factor Total
Installation 3.00 x $220.48 x 1.0287 = $680.42
12 0241 19 130255 E A Core Drill Minimum ChargeNote: For projects where the total core drilling $358.39
charge is less than the minimum charge, use task "Minimum Charge For
Core Drilling" exclusively. Task "Minimum Charge For Core Drilling" should
not be used in conjunction with any other tasks in this section. Does not
apply to sections "Drilling In Concrete Per lnch Of Depth" or "Drilling In Brick
Or Block Per lnch Of Depth".
Quantity Unit Price Factor Total
Installation 1.00 x $348.39 x 1.0287 = $358.39
Subtotal for 02 - Site Work: $2,209.35
131 - Earthwork I
13 3105'16 000007 TON #57 Stone Aggregate Fill (#4 To 1 ") $10,017.07
Quantity Unit Price Factor Total
Installation 340.00 x $28.64 x 1.0287 = $1 0,017.07
TON Beach Sand $5,138.56
Quantity Unit Price Factor Total
Installation 160.00 x $31.22 x 1.0287 = $5,138.56
E A Towed Scraper Or Asphalt Paver Delivery/Mob/DemobNote: Use for towed $755.38
scraper, asphalt paver or similar sized equipment. Includes delivery fee,
delivery, set-up and return.
Quantity Unit Price Factor Total
Installation 1.00 x $734.31 x 1.0287 = $755.38
16 31 25 13 00 0011 SY S150 BN Double Net Erosion Control Blanket,Note: Straw matrix with $1 76.94
biodegradable thread to a double natural fiber netting as manufactured by
North American Green.
Quantity Unit Price Factor Total
Installation 80.00 x $2.15 x 1.0287 = $176.94
17 31 32 13 190010 SY 8" Thick Lime Stabilized Subgrade (20 cm) Thick, 33# (15 kg)/SY $5,720.40
Quantity Unit Price Factor Total
Installation 840.00 x $6.62 x 1.0287 = $5,720.39
Subtotal for 31 - Earthwork: $21,808.35
32 - Exterior lmprovements I
18 32 01 16 71 0003 SY Production Cold Milling Of Asphalt Up To 3 Depth $1,805.99
Quantity Unit Price Factor Total
Installation 840.00 x $2.09 x 1.0287 = $1,805.99
19 32 11 16 00 0010 SY 9" (23 cm) Crushed Aggregate Base Course $10,464.35
Quantity Unit Price Factor Total
Installation 840.00 x $12.11 x 1.0287 = $10,464.35
JOC Job Order Package - 347.00.PW.23-08/09
Contractor's Price Proposal Detail - CSI 211 81201 1
Page 2 of 6
Contractor's Price Proposal Detail - CSI Continues. ..
Job Order: 347.00.PW .23-08109
Job Order Title: North Bay Road and 45th Street Drainage lmprovements
Record CSl Number Modifier UOM Description Line Total
132 - Exterior lmprovements i
20 3212 16 130035 SY 1" Thick Traffic C, S-l And S-Ill $5,435.24
Quantity Unit Price Factor Total
Installation 840.00 x $6.29 x 1.0287 = $5,435.24
21 3213 13 000023 SF 4" (10 cm) Cast In Place Concrete Sidewalk With Fiber Mesh $878.92
Quantity Unit Price Factor Total
Installation 240.00 x $3.56 x 1.0287 = $878.92
22 3213 13 000025 SF 6" (15 cm) Cast In Place Concrete Sidewalk With Fiber Mesh $1,345.13
Quantity Unit Price Factor Total
Installation 280.00 x $4.67 x 1.0287 = $1,345.13
SF 4"x8x2-114" Brick Paver, Laid Flat $5,495.73
Quantity Unit Price Factor Total
Installation 480.00 x $9.79 x 1.0287 = $4,834.07
Demolition 480.00 x $1.34 x 1.0287 = $661.66
24 3217 23 130003 LF 4" (1 0 cm) Wide Thermoplastic Pavement Striping $1 18.51
Quantity Unit Price Factor Total
Installation 120.00 x $0.96 x 1.0287 = $1 18.51
LF 12" (31 cm) Wide Thermoplastic Pavement Striping $55.96
Quantity Unit Price Factor Total
Installation 20.00 x $2.72 x 1.0287 = $55.96
26 32 91 13 29 0013 SY Furnish And Place Imported Topsoil, 4" Deep $1,053.72
Quantity Unit Price Factor Total
Installation 388.00 x $2.64 x 1.0287 = $1,053.72
27 32 92 23 00 0013 MSF St. Augustine Floratam Sod, 4,000 - 8,000 SF, On Level Ground $1,600.96
Quantity Unit Price Factor Total
Installation 3.58 x $434.72 x 1.0287 = $1,600.96
Subtotal for 32 - Exterior Improvements: $28,254.51
33 - Utilities 1
28 33 01 30 51 0042 E A Clean Out Catch Basin By Hand $351 .I0
Quantity Unit Price Factor Total
Installation 2.00 x $170.65 x 1.0287 = $351 .I 0
29 33 01 30 51 0044 E A Initial Set Up For VAC-CON Per Catch Basin $258.04
Quantity Unit Price Factor Total
Installation 1.00 x $250.84 x 1.0287 = $258.04
30 33 01 30 51 0047 E A VAC-CON Per Catch Basin $688.1 0
Quantity Unit Price Factor Total
Installation 2.00 x $334.45 x 1.0287 = $688.1 0
31 33 11 13 00 0005 LF 6" (15 cm) Diameter Mechanical Joint, Ductile Iron Pipe $388.56
Quantity Unit Price Factor Total
Installation 14.00 x $22.30 x 1.0287 = $321.16
Demolition 14.00 x $4.68 x 1.0287 = $67.40
32 3311 13 000005 0016 For 10 Mils Polyethylene Encasement, AWWA C105, Add $26.36
Quantity Unit Price Factor Total
Installation 14.00 x $1.83 x 1.0287 = $26.36
JOC Job Order Package - 347.00.PW.23-08/09
Contractor's Price Proposal Detail - CSI 211 8/20 1 1
Page 3 of 6
t
Contractor's Price Proposal Detail - CSI Continues ...
Job Order: 347.00.PW .23-08109
Job Order Title: North Bay Road and 45th Street Drainage Improvements
Record CSl Number Modifier UOM Description Line Total
Quantity Unit Price Factor Total
Installation 14.00 x $1.34 x 1.0287 = $1 9.30
lnstallation
Demolition
8" (20 cm) Diameter Mechanical Joint, Ductile Iron Pipe $1,262.24
Quantity Unit Price Factor Total
38.00 x $27.19 x 1.0287 = $1,062.87
38.00 x $5.10 x 1.0287 = $199.36
35 3311 13 000006 0016 For 10 Mils Polyethylene Encasement, AWWA C105, Add $91.47
Quantity Unit Price Factor Total
Installation 38.00 x $2.34 x 1.0287 = $91.47
E A 6" (15 cm) Diameter Mechanical Joint, 45 Degree Ductile Iron Elbow $1,184.12
Quantity Unit Price Factor Total
Installation 4.00 x $287.77 x 1.0287 = $1,184.12
37 33 11 13 00 0037 0016 For 10 Mils Polyethylene Encasement, AWWA C105, Add $123.77
Quantity Unit Price Factor Total
Installation 4.00 x $30.08 x 1.0287 = $123.77
E A 8 (20 cm) Diameter Mechanical Joint, 45 Degree Ductile Iron Elbow $3,249.95
Quantity Unit Price Factor Total
Installation 8.00 x $394.91 x 1.0287 = $3,249.95
39 3311 13 000038 0016 For 10 Mils Polyethylene Encasement, AWWA C105, Add $346.47
Quantity Unit Price Factor Total
Installation 8.00 x $42.10 x 1.0287 = $346.47
40 3311 13 000367 E A 6 Diameter Mega Lugs Mechanical Joint Ductile Iron (Joint $368.1 5
ReinforcementIRestraint)
Quantity Unit Price Factor Total
4.00 x $89.47 x 1.0287 = $368.1 5 lnstallation
41 3311 13 000367 0016 For 10 Mils Polyethylene Encasement, AWWA C105, Add $17.53
Quantity Unit Price Factor Total
Installation 4.00 x $4.26 x 1.0287 = $1 7.53
42 33 11 13 00 0368 E A 8 Diameter Mega Lugs Mechanical Joint Ductile Iron (Joint $968.05
ReinforcemenffRestraint)
Quantity Unit Price Factor Total
Installation 8.00 x $117.63 x 1.0287 = $968.05
43 3311 13 000368 0016 For 10 Mils Polyethylene Encasement, AWWA C105, Add $53.99
Quantity Unit Price Factor Total
Installation 8.00 x $6.56 x 1.0287 = $53.99
44 3311 13 000384 E A 8 (20 cm) Diameter Mechanical Joint Ductile Iron Cap $304.02
Unit Price Quantity Factor Total
Installation 1.00 x $242.08 x 1.0287 = $249.03
Demolition 1.00 x $53.46 x 1.0287 = $54.99
45 3311 13 000384 0016 For 10 Mils Polyethylene Encasement, AWWA C105, Add $1 9.88
Quantity Unit Price Factor Total
Installation 1.00 x $19.33 x 1.0287 = $1 9.88
I JOC Job Order Package - 347.00.PW.23-08/09
Contractor's Price Proposal Detail - CSI 211 81201 1
Page 4 of 6
Contractor's Price Proposal Detail - CSI Continues ...
Job Order: 347.00.PW .23-08109
Job Order Title: North Bay Road and 45th Street Drainage Improvements
Record CSl Number Modifier UOM Description Line Total
--
133 - Utilities I
46 33 39 13 00 0061 E A 3' (.91 cm) Diameter x 8 (20 cm) Thick Precast Manhole Top Slab $218.05
Quantity Unit Price Factor Total
Installation 1.00 x $211.97 x 1.0287 = $21 8.05
47 33 39 13 00 0063 E A 4' (1.2 m) Diameter x 8 (20 cm) Thick Precast Manhole Top Slab $314.58
Quantity Unit Price Factor Total
Installation 1.00 x $305.80 x 1.0287 = $314.58
48 33 39 13 00 0065 E A 6' (1.8 m) Diameter x 8 (20 cm) Thick Precast Manhole Top Slab $427.86
Excludes Quantity Unit Price Factor Total
Labor lnstallation 1.00 x $415.92 x 1.0287 = $427.86
49 3344 13 130009 E A 3' x 3' x 6' Deep Cast In Place Grate Inlet, 4" Thick Wall, Storm Drainage $2,090.57
Quantity Unit Price Factor Total
Installation 1.00 x $1,611.64 x 1.0287 = $1,657.89
Demolition 2.00 x $210.30 x 1.0287 = $432.67
50 3344 13 130038 E A 5' Diameter x 8' Deep, FDOT Type J Structure Bottom $2,388.86
Quantity Unit Price Factor Total
Installation 1.00 x $2,322.21 x 1.0287 = $2,388.86
57 33 44 13 13 0039 E A 6' Diameter x 8' Deep, FDOT Type J Structure Bottom $2,733.75
Quantity Unit Price Factor Total
Installation 1.00 x $2,657.48 x 1.0287 = $2,733.75
52 33 44 13 130169 E A 32" Diameter Cast Iron Catch Basin Frame And Cover $953.34
Quantity Unit Price Factor Total
Installation 1.00 x $871.57 x 1.0287 = $896.58
Demolition 1.00 x $55.17 x 1.0287 = $56.75
53 3344 13 130176 E A 25"x 35 Cast Iron Catch Basin Frame & Cover $2,757.53
Quantity Unit Price Factor Total
Installation 2.00 x $1,281.73 x 1.0287 = $2,637.03
Demolition 2.00 x $58.57 x 1.0287 = $120.50
54 3351 13 000011 LF 16" (41 cm) HDPE Pipe, DR 21, Butt Fusion Joints $1,362.87
Quantity Unit Price Factor Total
Installation 45.00 x $27.54 x 1.0287 = $1,274.87
Demolition 29.00 x $2.95 x 1.0287 = $88.01
55 33 51 13 00 0014 LF 24" (61 cm) HDPE Pipe, DR 21, Butt Fusion Joints $1 1,123.39
Quantity Unit Price Factor Total
Installation 202.00 x $53.53 x 1.0287 = $11,123.39
56 33 51 13 00 0014 0035 For DR 17, Add $1,808.25
Quantity Unit Price Factor Total
Installation 188.00 x $9.35 x 1.0287 = $1,808.25
Subtotal for 33 - Utilities: $35,900.15
Proposal Total $123,829.1 1
JOC Job Order Package - 347.00.PW.23-08/09 I I I
Contractor's Price Proposal Detail - CSI 211 8/20 1 1
Page 5 of 6
Contractor's Price Proposal Detail - CSI Continues ...
Job Order: 347.OO.PW.23-08/09
Job Order Title: North Bay Road and 45th Street Drainage Improvements
This proposal total represents the correct total for the proposal. Any discrepancy between line totals,
sub-totals and the proposal total is due to rounding of the line totals and sub-totals.
The Percentage of NPP on this Proposal: 0.00%
JOC Job Order Package - 347.00.PW.23-08/09
Contractor's Price Proposal Detail - CSI 211 81201 1
Page 6 of 6
COMMISSION ITEM SUMMARY
Condensed Title:
I A Resolution authorizing the City Manager to issue a Certification of Consistency with the
City's Consolidated plan to the Housing Authority of the City of Miami Beach (HACMB), for
their Annual Plan for fiscal Year 201 1 to be submitted to the U.S. Department of Housing
and Urban Development.
Key Intended Outcome Supported: I Increase access to affordable housing.
Supporting Data (Surveys, Environmental Scan, etc.):
Based on the 2009 Community Satisfaction Survey, affordable housing was a concern for
I those surveyed.
Issue:
Shall the City authorize the City Manager to issue a Certification of Consistency with the
Consolidated Plan to HACMB for their Annual Plan for Fiscal Year 201 I?
Item Summary/Recommendation:
I HACMB reauested a Certification of Consistencv with the Consolidated Plan as part of their
~ive-year a'nd Annual Plan for Fiscal Year 201 1 : HACMB is required by the public Housing
Reform Act of 1998 to submit a Five-Year and Annual Plan and obtain a Certification of
Consistency with the Consolidated Plan from the entitlement jurisdiction where they operate.
In accordance with the Consolidated Plan adopted by the City, each request for a
Certification of Consistency with the Consolidated Plan requires City Commission review
and approval. The HACOMB Action Plan is consistent with the City's Consolidated Plan. As
such, it is recommended that the City Commission approve and authorize the City Manager
to issue a Certification of Consistency with the City's Consolidated Plan.
Advisory Board Recommendation:
( NIA
Financial Information:
I I
rmount Account Approved
El OBPl
I I I I
Financial Impact Summa I
City Clerk's Office Legislative Tracking:
[ Anna Parekh, x: 7260
Sian-Offs:
V
T:\AGENDA\2011\3-09-1 I\HACMB Annual Plan 201 1 Summary3-9-1 I .doc
AQERIDA ITEM C7.I
ome 3-?-I/
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.rniamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Cymission
FROM: Jorge M. Gonzalez, City Manager
DATE: March 9, 201 1
SUBJECT: A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF THE ClTY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE ClTY MANAGER TO ISSUE A
CERTIFICATION OF CONSISTENCY WITH THE CITY'S CONSOLIDATED PLAN TO THE
HOUSING AUTHORITY OF THE CITY OF MIAMI BEACH (HACMB) FOR THEIR ANNUAL
PLAN FOR FISCAL YEAR 2011, TO BE SUBMITTED BY HACMB TO THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (U.S. HUD).
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On January 27, 2011, the Housing Authority of the City of Miami Beach (HACMB) requested a
Certification of Consistency with the Consolidated Plan for their Annual Plan for Fiscal Year 2011.
HACMB submits documents to U.S. HUD annually to enable them to continue receiving federal funding
for their housing programs. HACMB is required by the Public Housing Reform Act of 1998, to submit a
Five-Year and Annual Plan.
As part of the Consolidated Plan, U.S. HUD requires that housing authorities obtain and submit a
Certification of Consistency with the Consolidated Plan from the entitlement jurisdiction where they
operate. In accordance with the Consolidated Plan adopted by the City, each request for a Certification
of Consistency with the Consolidated Plan requires City Commission review and approval.
The Housing Authority's Five-Year and Annual Plan for Fiscal Year 2011 includes a Capital Fund
Program Statement, and delineates the main goals to be implemented by HACMB. The Plan identifies
an estimated $245,111 in Capital Fund repairs per year and enumerates key programs and activities for
HACMB, including:
lncreasing the supply of assisted housing by applying for additional Section 8 Rental Vouchers,
reducing public housing vacancies, leveraging affordable housing resources to create new units and
increasing home ownership through the Family Self Sufficiency (FSS) program.
lncreasing assisted housing choices through outreach efforts to potential landlords, pursuing housing
resources other than public housing or Section 8 and implementing Voucher Mobility Counseling.
Addressing housing needs of specific family types by targeting available assistance to
the elderly, continuing Elderly Designation for Rebecca Towers, affirmatively marketing to
raceslethnicities shown to have disproportionate housing needs and investing efforts and resources
to createllocate housing opportunities out of poverty areas.
To meet the mission and goals in the Five-Year Plan the HACMB is implementing the following:
Special efforts and training to continue to be a high performing authority.
Started construction on one new building that will provide over 30 new affordable housing units.
Performing significant physical improvements to presently owned HACMB buildings and wisely
HACMB Annual Plan 201 I Memo
3/9/2011
Page 2 of 2
investing capital funds to continue the renovation and modernization of the HACMB buildings.
To continue the development of additional supportive services for the HACMB participants, HACMB
has created a committee of area community agencies, to discuss and implement new services and
approaches to benefit the HACMB1s tenants and the community in general.
Integrating additional vouchers [I75 HUD-Veterans Affairs Supportive Housing (HUD-VASH)
Vouchers and 257 Housing Choice Vouchers (HCV) Special Appropriation Vouchers].
The City's Consolidated Plan identifies long term objectives ("lmprovements to Housing Authority") and a
five-year strategic plan where key goals are identified. These include the expansion of the supply of
assisted housing, improving the quality of facilities, increasing assisted housing choices, promoting self-
sufficiency and ensuring equal opportunities. Under the Public Housing Strategy, the Consolidated Plan
identifies HACMB as providing assistance to the lowest income segment of the population through
initiatives such as operating buildings designated for the elderly and administering portable rental
certificates and vouchers. HACMB is currently involved in the construction of additional, new affordable
housing for the elderly and the rehabilitation of an existing multi-family dwelling
CONCLUSION
The Administration recommends adoption of the attached Resolution of the Mayor and City Commission
of the City of Miami Beach, Florida, approving and authorizing the City Manager to issue a Certification of
Consistency with the City's Consolidated Plan to the Housing Authority of the City of Miami Beach
(HACMB) for their Five-Year and Annual Plan for Fiscal Year 201 1 to be submitted by HACMB to U.S.
HUD.
JMGIHMFIAPIBG
T:WGENDAPOI 1\3-09-1 IWACMB Certificate of Consistency Annual Plan Memo3-9-1 I .doc
RESOLUTIONS TO BE SUBMITTED
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Setting a Public Hearing for Final Approval in Accordance With The City Code for Placement of a Plaque
on the Bus Shelter Located at 3801 Collins Avenue Honoring Mr. Harold Tillman.
Key Intended Outcome Supported:
Enhance mobility throughout the City.
Supporting Data (Surveys, Environmental Scan, etc.):
Transportation remains one of the most significant areas to address from the 2009 Community Satisfaction Survey
results (often mentioned as a Key Quality of Life Issue). 24% of residents rated traffic flow as excellent or good, and
37% as poor. 35% of residents rated the availability of pedestrian trails and bicycle pathsllanes as excellent or good, I and 30% as poor. 1
Issue: I Shall the Mayor and City Commission approve the Resolution? 1
Item SummarylRecommendation:
On September 3, 2010, Commissioner Wolfson requested a referral to the Neighborhoods/Community Affairs
Committee (NCAC) meeting to discuss the placement of a small plaque on the bus shelter located at 3801 Collins
Avenue in memory of Mr. Harold Tillman, who was instrumental in the installation of this bus shelter. As required by City
Code, the placement of the plaque honoring Mr. Tillman was discussed and approved at the December 14,201 1 NCAC
meeting. The plaque design was also reviewed and approved at the February 15, 201 1 Arts in Public Places (AiPP)
Committee meeting, subject to the following design specifications:
1. Font Futura Standard with text in black;
2. Material brushed stainless steel;
3. Dimensions 7" W x 2.5 H x 1/16" thick; and
4. Name centered vertically and horizontally underneath the advertising wall within the bus shelter.
The estimated cost of the plaque is approximately $225. Clear Channel Adshel, the City's bus shelter contractor, has
agreed to install the plaque free of charge. Pursuant to the City Code, upon approval and recommendation by the
NCAC, the City Commission shall call for a public hearing regarding the placement of the plaque. The public hearing is
proposed to be held on April 13,201 1 before the Mayor and City Commission. The City Clerk will publish a notice for the
public hearing at least ten (10) days prior to the hearing. At the close of the hearing, the City Commission may approve
the proposed plaque.
I THE ADMINISTRATION RECOMMENDS APPROVAL OF THE RESOLUTION.
Advisory Board Recommendation: I Neighborhoods / Community Affairs Committee meeting on December 14, 2010 plaque placement approved.
Financial Information:
I I I
Financial Impact Summary:
OBPl
City Clerk's Office Legislative Tracking:
[ Fernando Vazquez, City Engineer, x.6399
Account
01 1-0870-000343
Amount
$225
Source of
Funds:
2
3
Total
1
$225
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO:
FROM:
DATE :
Mayor Matti Herrera Bower and Members of the City Commission /
Jorge M. Gonzalez, City Manager m
March 9,201 1
SUBJECT: A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF THE
ClTY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE NEIGHBORHOOD/COMMUNITY AFFAIRS
COMMITTEE REGARDING THE PLACEMENT OF A MEMORIAL
PLAQUE ON THE BUS SHELTER LOCATED AT 3801 COLLINS
AVENUE IN MEMORY OF MR. HAROLD TILLMAN AND SETTING A
PUBLIC HEARING FOR FINAL APPROVAL OF THE PLACEMENT OF
SAlD PLAQUE IN ACCORDANCE WlTH SECTION 82-504 OF THE CITY
CODE, WlTH SAlD HEARING TO HELD IN THE CITY COMMISSION
CHAMBERS ON APRILl3,2011.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
On September 3, 2010, Commissioner Wolfson requested a referral to the
Neighborhoods/Community Affairs Committee (NCAC) meeting to discuss the placement
of a small plaque on the bus shelter located at 3801 Collins Avenue in memory of Mr.
Harold Tillman, who was instrumental in the installation of this bus shelter.
Mr. Tillman was born in New York in November 1912. While living in New York, he wrote
for the Wall Street Journal. On May 27, 1976, he moved from New York to the Four
Freedoms House, located at 3800 Collins Avenue, where he was the president of the
Social Club from 1979 to 1989. Mr. Tillman was also the founder of the Four Freedoms
House library.
ANALYSIS
The process of approving the placement of a memorial plaque is governed by Sec. 82-
504 of the City Code (Attachment 1). As required by City Code, the placement of the
plaque honoring Mr. Tillman was discussed and approved at the December 14, 2010
NCAC meeting. Subsequently and also as required by City Code, the plaque design
was reviewed and approved at the February 15, 201 1 Arts in Public Places (AiPP)
Committee meeting, subject to the following design specifications:
1. Font Futura Standard with text in black;
2. Material brushed stainless steel;
3. Dimensions 7" W x 2.5" H x 1/16" thick; and
4. Name centered vertically and horizontally underneath the advertising wall within
the bus shelter.
Commission Memorandum
March 9, 201 1
Setting of Public Hearing for Harold Tillman Plaque
Page 2 of 2
City staff has obtained a quote and design layout for the plaque from Baron Sign
Manufacturing, which has provided the City with similar plaques in the past (Attachment
2). The estimated cost of the plaque is approximately $225. Clear Channel Adshel, the
City's bus shelter contractor, has agreed to install the plaque free of charge.
Pursuant to the City Code, upon approval and recommendation by the NCAC, the City
Commission shall call for a public hearing regarding the placement of the plaque. The
public hearing is proposed to be held on April 13, 201 1 before the Mayor and City
Commission. The City Clerk will publish a notice for the public hearing at least ten (10)
days prior to the hearing. At the close of the hearing, the City Commission may approve
the proposed plaque.
Conclusion
The Administration recommends approving the Resolution.
Attachments:
1. City Code, Sec. 82-504
2. Plaque Layout
JMGIJ & I HBIHDCIFV
T:MGENDA\2011\3-09-1 l\Setting of Public Hearing - Harold Tillman Plaque Memo 3-9-1 1 .doc
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
ClTY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE NEIGHBORHOOD/COMMUNITY
AFFAIRS COMMITTEE REGARDING THE PLACEMENT OF A
MEMORIAL PLAQUE ON THE BUS SHELTER LOCATED AT 3801
COLLINS AVENUE, IN MEMORY OF MR. HAROLD TILLMAN, AND
SETTING A PUBLIC HEARING FOR FINAL APPROVAL OF THE
PLACEMENT OF SAlD PLAQUE, IN ACCORDANCE WlTH SECTION
82-504 OF THE ClTY CODE, WlTH SAlD HEARING TO BE HELD IN
THE ClTY COMMISSION CHAMBERS ON APRIL13,2011.
WHEREAS, on September 3, 2010, Commissioner Wolfson requested a referral
to the Neighborhoods/Community Affairs Committee (NCAC) meeting to discuss the
placement of a small plaque on the bus shelter located at 3801 Collins Avenue, in
memory of Mr. Harold Tillman; and
WHEREAS, Mr. Tillman was instrumental in the installation of the bus shelter at
3801 Collins Avenue; and
WHEREAS, as required by Section 82-504 of the City Code, the placement of
the plaque honoring Mr. Tillman was discussed and approved at the December 14,
2010 NCAC meeting; and
WHEREAS, as also required by the City Code, the memorial plaque was
discussed and approved at the Arts in Public Places (AiPP) Committee, contingent upon
the following design specifications: font Futura Standard with text in black; material
brushed stainless steel; dimensions 7" W x 2.5" H x 1/16" thick; and name centered
vertically and horizontally underneath the advertising wall within the bus shelter; and
WHEREAS, upon approval and recommendation by the NCAC, the City
Commission shall call for a public hearing regarding the placement of the memorial
plaque and, at the close of the hearing, the City Commission may approve the proposed
memorial plaque.
NOW, THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND ClTY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the Neighborhood/Community
Affairs Committee regarding the placement of a memorial plaque on the bus shelter
located at 3801 Collins Avenue, honoring Mr. Harold Tillman, and hereby set a public
hearing for final approval of the placement of said plaque in accordance with Section
82-504 of the City Code, with said hearing to be held in the City Commission Chambers
on April 13,201 1.
PASSED and ADOPTED this day of March, 201 1.
ATTEST:
- -
MATTI HERRERA BOWER
MAYOR
ROBERT PARCHER, CITY CLERK
T:\AGENDA\2011\3-09-1 ?\Setting of Public Hearing - Harold Tillman Plaque - Reso 3-9-1 1 .doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
I - Monuments or memorials.
(a)
Whenever there is a proposal to establish a monument or memorial on public property in the city, it shall
first be considered and reviewed by the committee according to the following procedures:
(1)
Any person, organization, association, corporation or other entity, including a member of the city
commission or the administration of the city, may propose the establishment of a monument or
memorial at any time by submitting a proposal in writing to the committee.
Within a reasonable time after receipt of the proposal, the committee shall meet to consider and
review same. Notice of the meeting shall be given to all persons who have proposed the
establishment of the monument or memorial.
(3)
After reviewing the proposal in accordance with its established selection criteria, the committee
shall transmit a written recommendation to the city commission regarding same.
(4)
The city commission may only consider a proposal to establish a monument or memorial that
has been approved by a majority of the members of the committee.
Within a reasonable time after receiving the recommendation for the establishment of a
monument or memorial from the committee, the city commission shall call a public hearing.
Notice of a public hearing regarding the establishment of the monument or memorial shall be
published at least 10 days prior to the hearing in a newspaper of general circulation in the city.
At the close of the public hearing, the city commission may approve the establishment of the
monument or memorial. In approving the establishment, the commission shall be governed by its
established selection criteria. Additionally, any proposal to establish a monument or memorial
must be approved by a five-sevenths vote of the city commission.
(8)
Upon approval of the establishment of the monument or memorial, the city commission shall
forward the proposal to the art in public places committee. The art in public places committee will
then make its recommendation to the city commission regarding the location, aesthetic quality,
maintenance, and other related issues, in accordance with the its established criteria.
(Ord. No. 2000-3266,s 1, 9-27-00)
Invoice
Parks & Recreation Department
Greenspace Managment Division
2 100 Washington Ave
Miami Beach, FL 33 139
Ship To
Parks & Recreation Department
Greenspace Managment Division
21 00 Washington Ave
Miami Beach, FL 3 3 1 3 9
Baron Sign Manufacturing
900 13th Street West
Riviera Beach, FL 33404
(561) 863-7446 Tel
(561) 848-2270 Fax
CONTRACT AMOUNT
$225.00
P.O. No.
Rhonda Gr.. .
Terms
Due on recei.. .
Amount
210.00T
15.00T
Subtotal $225.00
Sales Tax (0.0%) $0.00
Total $225.00
Payments $0.00
Balance $225.00
Rate
105.00
15.00
Qty
2
1
Rep
JF
Ship Via
UPS
Ship Date
3/21/2011
Item
NE
NE
Work Order #
38124
Description
Fabricate and deliver 2 2 112" x 7" stainless steel bench
plaques with approved artwork. Appropriate adhesive will
be provided for installation on glass. TILLMAN
Shipping
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the Mayor and City Clerk to accept an Easement to place a Bicycle Rental
Kiosk on the Whole Foods Market site, located at 1020 Alton Road.
Key Intended Outcome Supported:
Ensure well maintained infrastructure
Supporting Data (Surveys, Environmental Scan, etc.):
Not applicable
Issue: I Shall the Commission approve the Resolution? I
Item Summary/Recommendation:
I
On July 15, 2009, the City approved Resolution No. 2009-27142, approving a concession
agreement between the City and Deco Bike, LLC (Deco Bike)for the implementation, management,
and operation of a public self-service bicycle rental and sharing program, which includes the
installation, operation, and maintenance of bike rental kiosks in areas throughout the City of Miami
Beach.
Forte Ltd. (Grantor), is owner of the Whole Foods Market (and Grantor), located at 1020 Alton
Road. The Grantor has agreed to convey a non-exclusive easement to the City for the placement of
a bicycle rental kiosk. The City agrees to, construct, install and maintain a bicycle rental kiosk
(through the Concession Agreement with Deco Bike) on a portion of the Property in accordance with
the attached site plan (Exhibit "A). The term of this Easement shall run concurrent with the term of
the Lease, which currently expires on October 21,201 5. In the event that the term of the Lease is
extended, the term of this Easement shall be automatically extended (without further action required
either by Grantor or City) until the new Lease term expires. Upon expiration of the Easement, the
City shall return the Easement Area to its original condition, which is unimproved and covered with
grass. The attached Bicycle Rental Easement has been form approved by the City Attorney and
represents a consensus document between the Grantor and the City.
THE ADMINISTRATION RECOMMENDS APPROVING THE RESOLUTION.
Advisory Board Recommendation: I NIA 1
Financial Information:
I
City Clerk's Office Legislative Tracking:
Saul Frances, Ext. 6483 1
J
Source of
Funds:
OBPl
Financial Impact Summary:
I
Total
Amount Account
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 331 39, www.rniarnibeachfl.gov
COMMISSION MEMORANDUM
TO:
FROM:
DATE:
Mayor Matti Herrera Bower and Members of the City Commission
Jorge M. Gonzalez, City Manager
March 9,201 1
SUBJECT: A RESOLUTION OF THE MAYOR AND THE ClTY COMMISSION OF THE ClTY OF
MIAMI BEACH, FLORIDA, ACCEPTING AN EASEMENT FOR A BICYCLE RENTAL
KIOSK ON A PORTION OF THE WHOLE FOODS MARKET SITE, LOCATED AT 1020
ALTON ROAD, MIAMI BEACH, FLORIDA.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On July 15, 2009, the City approved Resolution No. 2009-27142, approving a concession
agreement between the City and Deco Bike, LLC (Deco Bike) for the implementation, management,
and operation of a public self-service bicycle rental and sharing program, which includes the
installation, operation, and maintenance of bike rental kiosks in areas throughout the City of Miami
Beach.
Forte Ltd. (Grantor), owner of the Whole Foods Market located at 1020 Alton Road, has agreed to
convey a non-exclusive easement to the City for the placement of a bicycle rental kiosk. The City
agrees to, construct, install and maintain a bicycle rental kiosk (through the Concession Agreement
with Deco Bike) on a portion of the Property in accordance with the attached site plan (Exhibit "A).
The term of this Easement shall run concurrent with the term of the Lease, which currently expires
on October 21,201 5. In the event that the term of the Lease is extended, the term of this Easement
shall be automatically extended (without further action required either by Grantor or City) until the
new Lease term expires. Upon expiration of the Easement, the City shall return the Easement Area
to its original condition, which is unimproved and covered with grass. The attached Bicycle Rental
Easement has been form approved by the City Attorney and represents a consensus document
between the Grantor and the City.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt this Resolution and
further authorize the City Manager and City Clerk to accept the Bicycle Rental Kiosk Easement.
JMGIJGGISF
T:\AGENDA\2011\3-09-11\BikeSharingEasernent.rnerno.doc
Exhibit "A"
Site Plan
(To be Sumbitted in Supplemental)
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND THE ClTY COMMISSION OF THE
ClTY OF MlAMl BEACH, FLORIDA, ACCEPTING AN EASEMENT FOR A
BICYCLE RENTAL KIOSK ON A PORTION OF THE WHOLE FOODS
MARKET SITE, LOCATED AT 1020 ALTON ROAD, MlAMl BEACH,
FLORIDA.
WHEREAS, on July 15,2009, the City approved Resolution No. 2009-27142, approving a
concession agreement between the City and Deco Bike, LLC (Deco Bike) for the implementation,
management, and operation of a public self-service bicycle rental and sharing program, which
includes the installation, operation, and maintenance of bike rental kiosks in areas throughout the
City of Miami Beach; and
WHEREAS, Forte Ltd. (Grantor) owns the real property located at 1020 Alton Road, the
Whole Foods supermarket (the "Property"); and
WHEREAS, the City and Deco Bike (Concessionaire) wish to place a bicycle rental kiosk on
a portion of the Grantor's Property, more specifically described in the Bicycle Rental Kiosk
Easement; and
WHEREAS, the City and Grantor have reviewed the Bicycle Rental Kiosk Easement and
have agreed to its terms and conditions;
WHEREAS, the City Commission finds it is in the City's interest to accept the Bicycle Rental
Kiosk Easement so that a bicycle rental kiosk is installed at the Property.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND ClTY COMMISSION
OF THE ClTY OF MlAMl BEACH, FLORIDA, that the Mayor and City Commission hereby accept
the Bicycle Rental Kiosk Easement, for a Bicycle Rental Kiosk on a portion of the Whole Foods
Market site, located at 1020 Alton Road, Miami Beach, Florida.
PASSED AND ADOPTED this gth day of March 201 1.
ATTEST:
ClTY CLERK MAYOR
City Commission Meeting
City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive
March 9,2011
Mayor Matti Herrera Bower
Vice-Mayor Jonah Wolfson
Commissioner Jorge Exposito
Commissioner Michael G6ngora
Commissioner Jerry Libbin
Commissioner Edward L. Tobin
Commissioner Deede Weithorn
City Manager Jorge M. Gonzalez
City Attorney Jose Smith
City Clerk Robert E. Parcher
Visit us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings.
ATTENTION ALL LOBBYISTS
Chapter 2, Article VII, Division 3 of the City Code of Miami Beach entitled "Lobbyists" requires the
registration of all lobbyists with the City Clerk prior to engaging in any lobbying activity with the City
Commission, any City Board or Committee, or any personnel as defined in the subject Code sections.
Copies of the City Code sections on lobbyists laws are available in the City Clerk's office. Questions
regarding the provisions of the Ordinance should be directed to the Office of the City Attorney.
REGULAR AGENDA
R5 - Ordinances
R5A An Ordinance Amending The Code Of The City Of Miami Beach, By Amending Chapter 2, Entitled
"Administration," By Amending Article Ill, Entitled "Agencies, Boards And Committees," By Amending
Division 2, Entitled "Disability Access Committee," By Amending Sec. 2-31(d) To Increase The
Number Of Members From Seven (7) To Fourteen (14) And Amending The Quorum Requirement;
Providing For Codification, Repealer, Severability, And An Effective Date. 10:16 a.m. Second
Reading Public Hearing (Page 221)
(Requested by Commissioner Edward L. Tobin)
(Legislative Tracking: City Clerk's Office)
(First Reading on February 9, 201 1 1 Referred to NCAC)
R5B An Ordinance Amending Article Ill, Division 28 Of The City Code, Entitled "Capital Improvement
Projects Oversight Committee;" Amending Section 2-1 90.127, Entitled "Establishment; Purpose;
Membership," By Adding A Non-Voting Ex-Officio Member Who Is Either A Member Of The Disabled
Community Or Has Special Knowledge Of Americans With Disabilities Act (ADA) Issues; And
Providing For Codification; Repealer; Severability; And An Effective Date. 10:17 a.m. Second
Reading Public Hearing (Page 227)
(Requested by Mayor Matti Herrera Bower)
(Legislative Tracking: City Attorney's Office)
(First Reading on January 19, 201 1 / Referred to FCWP)
Regular Agenda, March 9,201 1
R5 - Ordinances (Continued)
R5C An Ordinance Amending The Code Of The City Of Miami Beach, By Amending Chapter 2,
"Administration," Article II, "City Commission," By Enacting A New Section 2-12, "Meeting Agendas,"
Requiring Proposed Ordinances That Appear On A City Commission Or Commission Committee
Agenda To Have A Commissioner Sponsor Identified; Providing For Repealer; Codification;
Severability; And An Effective Date. 10:20 a.m. Second Reading Public Hearing (Page 233)
(Requested by Vice-Mayor Jonah Wolfson)
(Legislative Tracking: City Attorney's Office)
(First Reading on January 19, 201 1 I Referred to LUDC)
R5D An Ordinance Amending The Code Of The City Of Miami Beach, By Amending Chapter 106, "Traffic
And Vehicles," Article Ill "Metered Parking," Division 1, "Generally" Section 106-55 (h)(2), "Permanent
Parking Space Removal" To Amend The Criteria And Procedure For Permanent Parking Space Or
Loading Zone Removal, Providing For Codification, Repealer, Severability And An Effective Date.
10:30 a.m. Second Reading Public Hearing (Page 241)
(Requested by Mayor Matti Herrera Bower)
(Legislative Tracking: Planning Department)
(Continued from January 19,201 1)
R5E Alton Road Historic District Buffer Overlay
An Ordinance Amending Chapter 142, "Zoning Districts And Regulations," Article Ill, "Overlay
Districts," Creating Division 8 "Alton Road - Historic District Buffer Overlay," By Including Section 142-
858 "Location And Purpose," And Section 142-859 "Development Regulations,: Including Among
Other Provisions Regulations On Maximum Floor Area Ratio; Maximum Building Height; Minimum
Setbacks; Building Separation; Demolition Or Additions To Contributing Buildings In An Historic
District; And Land Use Regulations For Location Of Retail Uses, Restaurants, Bars, Entertainment
Establishments, Alcoholic Beverage Establishments And Similar Uses; Requiring Conditional Use
Approval Of Such Uses In Excess Of 20,000 Sq. Ft.; And Prohibiting Alcoholic Beverage And
Entertainment Establishments In Open Areas With Exceptions As Prescribed In The Ordinance.
I I :00 a.m. First Readinn Public Hearinq (Page 247)
(Requested by City Commission in 2009)
(Legislative Tracking: Planning Department)
(Continued from January 19, 201 IIReferred to LUDC)
R7 - Resolutions
R7A A Resolution Following A Duly Noticed Public Hearing Accepting The Recommendation Of The
Historic Preservation Board And Granting A Certificate Of Appropriateness For The Demolition Of
The 53rd Street Restrooms, A Non-Contributing Facility Located At 5301 Collins Avenue.
10:15 a.m. Public Hearing (Page 261)
(Capital Improvement Projects)
R7B A Resolution Approving The City's Federal Legislative Agenda For The First Session Of The 11 2th
Congress. (Page 267)
(Economic Development)
Regular Agenda, March 9,201 1
R7 - Resolutions (Continued)
R7C A Resolution Approving The Basis Of Design Report For The Miami Beach Convention Center
Enhancement And Expansion Master Plan. (Page 273)
(Tourism & Cultural Development)
(Memorandum & Resolution to be Submitted in Supplemental)
R7D A Resolution Approving A Contract Award, Pursuant To Invitation To Bid No. 07-1 011 1, For The Right-
Of-Way Infrastructure lmprovement Program - Neighborhood No. 1 - Biscayne Point; Authorizing
The Mayor And City Clerk To Execute An Agreement With David Mancini & Sons, Inc., In The Not-To-
Exceed Amount Of $10,907,759, For The Construction Of The Project, Plus A 10% Project
Contingency In The Amount Of $1,090,776, For A Grand Total Of $1 1,998,535; Appropriating
$6,675,401 From Funds Previously Appropriated In The Capital Budget; And Further Appropriating
$5,323,134 From Fund 429 Stormwater Projects Line Of Credit, With Such Funds To Be Repaid From
Proposed Future Storm Water Bonds; Further Authorizing The Administration To Engage In Value
Engineering To Further Reduce The Cost And Time For Completion Of Said Project. (Page 275)
(Capital lmprovement Projects/Procurement)
R7E A Resolution Terminating The Purchase And Sale Agreement Dated Between The City (Purchaser)
And American Riviera Real Estate, LLC. (Seller), For The Real Property Located At 340 23rd Street,
Miami Beach, Florida. (Page 299)
(Memorandum & Resolution to be Submitted in Supplemental)
R9 - New Business and Commission Requests
R9A Board And Committee Appointments. (Page 303)
(City Clerk's Office)
R9A1 Board And Committee Appointments - City Commission Appointments. (Page 309)
(City Clerk's Office)
R9B1 Dr. Stanley Sutnick Citizen's Forum. (12:30 p.m.) (Page 319)
R9B2 Dr. Stanley Sutnick Citizen's Forum. (5:30 p.m.)
R9C Discussion Regarding Abandoned Buildings. (Page 321)
(Requested by Commissioner Jorge Exposito)
R9D Discussion Regarding A Status Update On The City Of Miami Beach Red Light Cameras. (Page 323)
(Requested by Commissioner Jorge Exposito)
Regular Agenda, March 9,201 1
R9 - New Business and Commission Reauests (Continued)
R9E Discussion Regarding A Resolution To Waive $850 Colony Theatre Fee For The Ability Explosion
Event For 201 1. (Page 325)
(Requested by Commissioner Michael Gongora)
R9F Discussion Regarding Rabbi Pearlson's Request, For The City Of Miami Beach To Institute The
National Moment Of Remembrance. (Page 327)
(Requested by Commissioner Deede Weithorn)
R9G Discussion Regarding Possible Closing Of The Local Office For Department Of Children & Families
At 945 Pennsylvania And Request That Appropriate Authority Maintain This Service On Miami Beach.
(Page 331)
(Requested by Vice-Mayor Jonah Wolfson)
R9H Discussion Regarding Changing The Flamingo Park Master Plan To Include A Bathroom In The Tot
Lot; And Discuss The Design Of The Tennis Club House And Tennis Courts. (Page 333)
(Requested by Commissioner Edward L. Tobin)
R91 Discussion On Including A Monthly Crime Statistics As A Standard Commission Agenda Item.
(Page 335)
(Requested by Commissioner Edward L. Tobin)
Reports and Informational ltems
Reports and Informational ltems (see LTC #051-2011)
End of Regular Agenda
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.rniarnibeachfl.gov
HOW A PERSON MAY APPEAR BEFORE THE ClTY COMMISSION OF
THE ClTY OF MIAMI BEACH, FLORIDA
THE REGULARLY SCHEDULED MEETINGS OF THE CITY COMMISSION ARE ESTABLISHED BY RESOLUTION. SCHEDULED
MEETING DATES ARE AVAILABLE ON THE CITY'S WEBSITE, DISPLAYED ON MBN 77, AND ARE AVAILABLE IN THE ClTY
CLERK'S OFFICE. COMMISSION MEETINGS COMMENCE NO EARLIER THAN 9:00 A.M. GENERALLY THE ClTY
COMMISSION IS IN RECESS DURING THE MONTH OF AUGUST.
1 . DR. STANLEY SUTNICK CITIZENS' FORUM will be held during the first Commission meeting each month. The Forum is split
into two (2) sessions, 1 2:30 p.m. and 5:30 p.m., or as soon as possible thereafter, provided that the Commission Meeting
has not already adiourned prior to the time set for either session of the Forum. In the event of adiournment prior to the Stanley
Sutnick Citizens' Forum, notice will be posted on MBN 77, and posted at City Hall. Approximately thirty (30) minutes will be
allocated for each session, with individuals being limited to no more than three (3) minutes or for a time period established by
the Mayor. No appointment or advance notification is needed in order to speak to the Commission during this Forum.
2. Prior to every Commission meeting, an Agenda and backup material are published by the Administration. Copies of the
Agenda may be obtained at the City Clerk's Office on the Monday prior to the Commission regular meeting. The complete
Agenda, including all backup material, is available for inspection beginning the Monday prior to the Commission meeting at
the City Clerk's Office and at the following Miami Beach Branch Libraries: Main, North Shore, and South Shore. The
information is also available on the City's website: www.miamibeachfl.gov the Friday prior to a Commission Meeting.
Any person requesting placement of an item on the Agenda must provide a written statement with his/her complete address
and telephone number to the Office of the City Manager, 1700 Convention Center Drive, 4th Floor, Miami Beach, FI 33 139,
briefly outlining the subject matter of the proposed presentation. In order to determine whether or not the request can be
handled administratively, an appointment may be scheduled to discuss the matter with a member of the City Manager's staff.
"Requests for Agenda Consideration" will not be placed on the Agenda until after Administrative staff review. Such review will
ensure that the issue is germane to the City's business and has been addressed in sufficient detail so that the City Commission
may be fully apprised. Such written requests must be received in the City Manager's Office no later than noon on Monday of
the week prior to the scheduled Commission meeting to allow time for processing and inclusion in the Agenda package.
Presenters will be allowed sufficient time, within the discretion of the Mayor, to make their presentations and will be limited to
those subjects included in their written requests.
4. Once an Agenda for a Commission Meeting is published, persons wishing to speak on item(s) listed on the Agenda, other than
~ublic hearing items and the Dr. Stanley Sutnick Citizens Forum, should call or come to City Hall, Office of the City Clerk,
1700 Convention Center Drive, telephone 673-741 1 , before 5:00 p.m., no later than the day prior to the Commission meeting
and give their name, the Agenda item to be discussed, and if known, the Agenda item number.
5. All persons who have been listed by the City Clerk to speak on the Agenda item in which they are specifically interested, and
persons granted permission by the Mayor, will be allowed sufficient time, within the discretion of the Mayor, to present their
views. When there are scheduled public hearings on an Agenda item, IT IS NOT necessary to register at the City Clerk's
Office in advance of the meeting. All persons wishing to speak at a public hearing may do so and will be allowed sufficient
time, within the discretion of the Mayor, to present their views.
6. If a person wishes to address the Commission on an emergency matter, which is not listed on the Agenda, there will be a
period allocated at the commencement of the Commission Meeting when the Mayor calls for additions to, deletions from, or
corrections to the Agenda. The decision as to whether or not the matter will be heard, and when it will be heard, is at the
discretion of the Mayor. On the presentation of an emergency matter, the speaker's remarks must be concise and related to a
specific item. Each speaker will be limited to three minutes, or for a longer or shorter period, at the discretion of the Mayor.
201 1 Schedule of City of Miami Beach
City Commission and Redevelopment Agency (RDA) Meetings
Meetings begin at 9:00 a.m., and are held in the City Commission Chambers, Third Floor, City Hall,
1 700 Convention Center Drive, Miami Beach, Florida.
Commission Meetings Alternate Meetings
January 19 (Wednesday) January 26 (Wednesday)
February 9 (Wednesday) February 16 (Wednesday)
March 9 (Wednesday) March 16 (Wednesday)
April 1 3 (Wednesday) April 27 (Wednesday]
May 1 1 (Wednesday) May 18 (Wednesday]
June 1 (Wednesday)
July 13 Wednesday) July 20 Wednesday)
August - Cify Commission in recess
September 14 (Wednesday)
October 1 9' (Wednesday] October 26 (Wednesday)
November 2 (Wednesday] - Election related only
November 16 (Wednesday] - If Run-off Election only
December 14 (Wednesday] December 2 1 (Wednesday)
F:\CLER\$ALL\a City Commission\201 1 Schedule of City of Miami Beach.docx
CITY CLERK'S OFFICE
LOBBYISTS LIST
March 9,201 1
COMMISSION ITEM SUMMARY
zondensed Title:
An Ordinance Amending The Code Of The City Of Miami Beach, By Amending Chapter 2, Entitled
"Administration," By Amending Article Ill, Entitled "Agencies, Boards And Committees," By Amending
Division 2, Entitled "Disability Access Committee," By Amending Sec. 2-31(D) To Increase The Number
Of Members From Seven (7) To Fourteen (14) And Amending The Quorum Requirement; Providing For
Codification, Repealer, Severability, And An Effective Date..
Key Intended Outcome Supported:
N/A
Supporting Data (Surveys, Environmental Scan, etc.): NIA
.-- ...v.
Shall the Mayor and City Commission amend the City Code by amending Sec. 2-31(D) to increase the
number of members from seven (7) to fourteen (14) and increase the quorum from three (3) to eight (8)
members?
Item SummarylRecommendation:
SECOND READING PUBLIC HEARING
I Open and Continue the public hearing to April 13, 201 1 Commission Meeting. I
This ordinance was approved on first reading at the February 9,201 1, Commission meeting with a referral
to the Neighborhood/Community Affairs Committee (NCAC). The item has not been heard by the NCAC
because their next meeting is scheduled for March I lth.
The Disability Access Committee (DAC) voted unanimously to increase its board membership from seven
(7) members to fourteen (14) members and to change the quorum requirement from three (3) members to
eight (8) members.
At the request of the DAC, the proposed amendmentwas referred to the Neighborhood/Community Affairs
Committee (NCAC) by the City Commission on July 14, 2010. At the NCAC meeting of December 14,
2010, the Committee moved to recommend to the City Commission increasing the members of the DAC
from seven (7) to fourteen (14) and increasing the quorum from three (3) to eight (8) members.
Advisory Board Recommendation:
Neighborhood1 Community Affairs Committee meeting of 12/14/2010 and accepted by the City
Commission on January 19,201 1.
City Clerk's Office Legislative Tracking: 1 Robert Parcher, Ext 6451
Financial Information:
AM1 BEACH
Account
Financial Impact Summary: the estimated value of an annual citywide decal is $492.75. The annual
estimated value for seven additional parking decals will bring a cost to the City of $3,449.25 assuming all
members apply for the decal.
Amount Source of
Funds:
I3 OBPl
1
2
Total
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 331 39, www.miamibeachfl.gov
COMMISSION MEMORANDUM
FROM:
DATE:
Mayor Matti Herrera Bower and Members of the City Commission
Jorge M. Gonzalez, City Manager
March 9, 201 1
SECOND READING
PUBLIC HEARING
SUBJECT: AN ORDINANCE AMENDING THE CODE OF THE CITY OF MIAMI BEACH, BY
AMENDING CHAPTER 2, ENTITLED "ADMINISTRATION," BY AMENDING
ARTICLE Ill, ENTITLED "AGENCIES, BOARDS AND COMMITTEES," BY
AMENDING DIVISION 2, ENTITLED "DISABILITY ACCESS COMMITTEE," BY
AMENDING SEC. 2-31(D) TO INCREASE THE NUMBER OF MEMBERS FROM
SEVEN (7) TO FOURTEEN (14) AND AMENDING THE QUORUM REQUIREMENT;
PROVIDING FOR CODIFICATION, REPEALER, SEVERABILITY, AND AN
EFFECTIVE DATE.
ADMINISTRATION RECOMMENDATION
Open and Continue the public hearing to April 13, 201 1 Commission Meeting.
BACKGROUND
This ordinance was approved on first reading at the February 9, 201 1, Commission meeting
with a referral to the NeighborhoodICommunity Affairs Committee (NCAC). The item has not
been heard by the NCAC because their next meeting is scheduled for March 11, 201 I.
The Disability Access Committee (DAC) voted unanimously to increase its board membership
from seven (7) members to fourteen (14) members and to change the quorum requirement from
three (3) members to eight (8) members.
At the request of the DAC, the proposed amendment was referred to the
NeighborhoodICommunity Affairs Committee (NCAC) by the City Commission on July 14, 2010.
At the NCAC meeting of December 14, 2010, the Committee moved to recommend to the City
Commission increasing the members of the DAC from seven (7) to fourteen (14) and increasing
the quorum from three (3) to eight (8) members.
Subsequently, at the January 19, 2011 Commission Meeting, the City Commission approved,
via acceptance of the NCAC report, the recommended changes.
CONCLUSION
As requested, the ordinance amends the Code of the City of Miami Beach, by amending
Chapter 2, Article Ill, "Agencies, Board and Committees," Division 2, "Disability Access
Committee" Sec. 2-31(d) to increase the board membership from seven (7) members to
fourteen (14) members and to increase the quorum from three (3) to eight (8) members.
JMGIREP
ORDINANCE NO.
AN ORDINANCE AMENDING THE CODE OF THE ClTY OF MIAMI
BEACH, BY AMENDING CHAPTER 2, ENTITLED
"ADMINISTRATION," BY AMENDING ARTICLE Ill, ENTITLED
"AGENCIES, BOARDS AND COMMITTEES," BY AMENDING
DIVISION 2, ENTITLED "DISABILITY ACCESS COMMITTEE," BY
AMENDING SEC. 2-31(D) TO INCREASE THE NUMBER OF
MEMBERS FROM SEVEN (7) TO FOURTEEN (14) AND AMENDING
THE QUORUM REQUIREMENT; PROVIDING FOR CODIFICATION,
REPEALER, SEVERABILITY, AND AN EFFECTIVE DATE.
WHEREAS, the Disability Access Committee (DAC) voted unanimously to increase its
board membership from seven (7) members by adding an additional seven (7) members for a
total of fourteen (14) members; and
WHEREAS, the item was referred to the Neighborhood/Community Affairs Committee
(NCAC) by the City Commission on July 14, 2010 to discuss an amendment to increase the
membership on the Disability Awareness Committee and, at its December 14, 2010 meeting,
the NCAC moved to recommend to the City Commission the increase in the number of
members of the DAC from seven (7) to fourteen (14); and
WHEREAS, at the January 19, 2011 City Commission meeting, the City Commission
approved the recommendation to increase the number of members of the DAC from seven (7)
to fourteen (14) members, which also requires an amendment to the DAC's quorum
requirement.
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND ClTY COMMISSION OF
THE ClTY OF MIAMI BEACH, FLORIDA:
SECTION 1. That Section 2-31(d) of Chapter 2 of the City Code is hereby amended as follows:
Chapter 2
ADMINISTRATION
Article Ill. Agencies, Boards And CommiFees
* * *
Division 2. Disability Access Committee
Sec. 2-31. - Established; purpose; composition.
* *
(d) Composition. The disability access committee shall be composed of m fourteen voting
members fl~the mayor and city commissioners shall make
two direct appointments. A quorum shall consist of UHee eislht members. Formal action of the
board shall require at least #we votes. Consideration shall be given, but not limited to, the
following categories: persons having mobility impairment; deaf and/or hard-of-hearing persons
in the community; blind and/or vision-impaired persons in the community; mental, cognitive or
developmental disabilities; and the industries of tourism and convention, retail, hospitality
(restaurant or hotel), and health care (or rehabilitation). The city attorney's office shall provide
legal counsel.
SECTION 2. CODIFICATION.
It is the intention of the City Commission, and it is hereby ordained that the provisions of
this ordinance shall become and be made part of the Code of the City of Miami Beach as
amended; that the sections of this ordinance may be renumbered or re-lettered to accomplish
such intention; and that the word "ordinance" may be changed to "section" or other appropriate
word.
SECTION 3. REPEALER.
All ordinances or parts of ordinances and all sections and parts of sections in conflict
herewith are hereby repealed.
SECTION 4. SEVERABILITY.
If any section, subsection, clause or provision of this Ordinance is held invalid, the
remainder shall not be affected by such invalidity.
SECTION 5. EFFECTIVE DATE.
Passed and adopted this day of , 2011.
This Ordinance shall take effect the - day of ,2011.
ATTEST:
MAYOR MATTI HERRERA BOWER
ROBERT PARCHER, CITY CLERK
APPROVED W TO
r0
NE THURSDAY, FEBRUARY 24,2011 1 9NE . ...-
MIAMI BEACH
I
CITY OF MIAM BEACH
NOTICE PUBLIC HEARINGS
NOTICE IS HEREBY given that second readings and public hearings
will be held by the Mayor and Ci Commission of the City of
Miami Beach, Florida, in the Commission Chambers, 3rd floor,
City Hall, 1700 Convention Ce$er Drive, Miami Beach, Florida, on
Wednesday, March 9,2011, to considerthe following:
10:16 a.m.
Ordinance Amending The Code Of The City Of Miami Beach, By
Amending Chapter 2, Entitled "Administration," By Amending Article Ill,
Entitied "Agencies, Boards And Committees," By Amending Division 2,
Entitled "Disability Access Committee," By Amending Sec. 2-31(d) To
Increase The Number Of Members From Seven (7) To Fourteen (14)And
Amending The Quorum Requirement.
Inquiries may be directed to the City Clerk's Office (305) 673-741 1.
10:17 a.m.
Ordinance Amending Article Ill, Division 28 Of The City Code, Entitled
"Capital Improvement Projects Overs!ght Committee;" Amending
Section 2-190.127, Entitled "Establishment; Purpose; Membership,"
By Adding A Non-Voting Ex-Officio Member Who Is Either A Member Of
The Disabled Community Or Has Special Knowledge Of Americans With
Disabilities Act (ADA).
lnquiries may be directed to the Ci Clerk's Office (305) 673-741 1.
10:20 a.m.
Ordinance Amending The Code Df The City of ~imi Beach, By Amending
Chapter 2, "Administration," Article 11, "Ci Commission," By Enacting A
New Section 2-12, "Meeting Agendas," Requiring Proposed Legislation
Or Ordinances That Appear On A City Commission Or Commission
Committee Agenda To Have A Commissioner Sponsor Identified.
Inquiries may be directed to the City Manager's Office (305) 673-7010.
, .
INTERESTED PARTIES ark invited to appeartat this meeting or be
represented by an agent or to express their views in wriing addressed
to the Ci Commission c/o the Cii Clerk, 1700 Convention Center
Drive, 1st Floor, City Hall, Miami Beach, Florida 33139. Any of these
items may be opened and continued and under such circumstances
additional legal notice would not.be provided.
Robert E. Parcher, City Clerk '
Ci of Miami Beach
Pursuant to Section 286.0105, FL Statutes, the City hereby advises the
public that: if a pepon decides to appeal any decision made by the
City Commission with respect to any matter considered at its meeting
or its hearing, such person must ensure that a verbatim record of the
proceedings is made, which record inclutlesthe testimony and evidence
upon which the appeal is to be based. This notice does not constitute
consent by the City for thejntroduction or admission of otherwise
inadmissible or irrelevant evidence, nor does it authorize challenges or
appeals not otherwise allowed by law.
In accordance with the Americans with Disabilities Act of 1990, persons
I needing special accommodation to participate in this proceeding, or to
request information on access for persons with disabilities, or to request
this publication in accessible format, or to request sign language
interpreters, should contact me City Clerk's office at (305) 673-741 1.
no later than four days prior to the proceeding. If hearing impaired,
contact Le Ci Clerk's office via the Florida Relay Service numbers,
(800) 955-8771 or (80D)d95+87p (YO$E).JD # W, ,
THIS PAGE INTENTIONALLY LEFT BLANK
OFFICE OF THE ClTY AllORNEY
JOSE SMITH, ClTY ATTORNEY
TO:
FROM:
CC:
DATE:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Members of the City Commission
Jose Smith, City Attorney
Jorge Gonzalez, City Manager
March 9, 201 1
SECOND READING
PUBLIC HEARING
SUBJECT: An Ordinance Amending Capital Improvement Projects Oversight
Committee (CIPOC)
[Sponsored by Mayor Matti Herrera Bower]
At the request of Mayor Matti Herrera Bower, the City Attorney's Office has prepared the
attached Ordinance which was submitted for discussion at the January 19, 2011 City
Commission meeting and was referred to the Finance Committee. The Ordinance amends the
City Code provisions establishing and creating the CIPOC by adding a non-voting ex-officio
member to the Committee who is either a member of the disabled community or has special
knowledge of Americans with Disabilities Act (ADA) issues. The proposed Ordinance is still
pending consideration by the Finance Committee, therefore it is recommended that this item be
opened and continued to the April 13, 2011 Commission meeting so that the Finance
Committee will have an opportunity to consider the matter.
F:\ATTO\AGUR\RESOS-ORD\MEMOS\CIPOC Ordinance (Amendment to Ordinance (2-24-1 I)).doc
Agenda Item RsB
Date 3-q-I\
ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND ClTY COMMISSION OF
THE ClTY OF MIAMI BEACH, FLORIDA, AMENDING ARTICLE Ill,
DIVISION 28 OF THE ClTY CODE, ENTITLED "CAPITAL
IMPROVEMENT PROJECTS OVERSIGHT COMMITTEE;"
AMENDING SECTION 2-190.127, ENTITLED "ESTABLISHMENT;
PURPOSE; MEMBERSHIP," BY ADDING A NON-VOTING EX-
OFFlClO MEMBER WHO IS EITHER A MEMBER OF THE
DISABLED COMMUNITY OR HAS SPECIAL KNOWLEDGE OF
AMERICANS WITH DISABILITIES ACT (ADA) ISSUES; AND
PROVIDING FOR CODIFICATION; REPEALER; SEVERABILITY;
AND AN EFFECTIVE DATE.
WHEREAS, currently, the Capital Improvement Projects Oversight Committee consists of
nine (9) voting members who serve in an advisory capacity to the City Commission and
Administration in matters pertaining to the oversight and successful implementation of capital
improvement projects in the City; and
WHEREAS, it is deemed beneficial to expand the membership of the Committee to include
an additional non-voting ex-officio member who is either a member of the disabled community or
has special knowledge of Americans with Disabilities Act issues to provide accessibility-related input
to the Committee.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND ClTY COMMISSION OF
THE ClTY OF MIAMI BEACH, FLORIDA:
SECTION I.
That Chapter 2, Article Ill, Division 28, Section 2-190.127 of the Code of the City of Miami
Beach, Florida, is hereby amended as follows:
DIVISION 28. CAPITAL IMPROVEMENT PROJECTS OVERSIGHT COMMITTEE
Sec. 2-190.127. Establishment; purpose; membership.
The mayor and city commission hereby establish a capital improvement projects oversight
committee for the purpose of serving as an advisory body to the city commission and city
administration in matters pertaining to the oversight and successful implementation of capital
improvement projects initiated and undertaken by the City of Miami Beach including, without
limitation, the proposed obligation bond funded projects approved by the mayor and city
commission pursuant to Resolution Nos. 99-23299, 99-23300, and 99-23301, adopted on
September 17, 1999, and as same may be amended from time to time.
The capital improvement projects oversight committee shall consist of nine voting members,
eight of whom shall be appointed by the city commission as a whole (at-large appointees).
The membership of the committee shall further be comprised as follows:
The mayor or hislher designee, who shall sit as a voting member of the committee,
and shall also serve as chairperson of the committee;
At least two members shall be selected with experience in one of the following
technical fields:
a. Engineering;
b. Architecture andlor landscape architecture; or
c. Historic preservation;
At least two members shall be selected with experience in one of the following
technical fields:
a. Constructionlgeneral contractor; or
b. Developer;
Two members shall be selected with experience in the following technical field
andlor the following category:
a. Capital budgeting and/or finance; or
b. . . Citizen-at-large; &
Two members shall be selected from any of the technical experience
-0t3h in subsections (2) or (3) above;; and
16) One member shall be either a member of the disabled communitv or a person with
special knowledge of Americans with Disabilities Act (ADA) issues who shall be
designated to serve as a non-voting ex-officio member in order to provide
accessibilitv-related input to the committee.
SECTION 2. REPEALER
All ordinances or parts of ordinances in conflict herewith be and the same are hereby
repealed.
SECTION 3. SEVERABILITY
If any section, sentence, clause or phrase of this ordinance is held to be invalid or
unconstitutional by any court of competent jurisdiction, then said holding shall in no way affect the
validity of the remaining portions of this ordinance.
SECTION 4. CODIFICATION.
It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is
hereby ordained that the provisions of this ordinance shall become and be made a part of the Code
of the City of Miami Beach, Florida. The sections of this ordinance may be renumbered or relettered
to accomplish such intention, and the word "ordinance" may be changed to "section", "article," or
other appropriate word.
SECTION 5. EFFECTIVE DATE
This Ordinance shall take effect ten days following adoption.
PASSED and ADOPTED this day of ,2011.
ATTEST:
CITY CLERK
MAYOR
F:\atto\AGUR\RESOS-ORD\CIPOC Ordinance (Amendment to Ordinance 12-2-10).doc
APPROVED AS TO
FORM & LANGUAGE
NE THURSDAY. FEBRUARY 24,2011 1 9NE
CITY OF MIAMI BEACH
NOTICE PUBLIC HEARINGS
NOTICE IS HEREBY given that second readings and public hearings
will be held by the Mayor and City Commission of the Ci of
Miami Beach, Florida, in the Commission Chambers, 3rd floor,
City Hall, 1700 Convention Ceder Drive, Miami Beach, Florida, on
Wednesday, March 9,201 1, to consider the following:
10:16 a.m.
Ordinance Amending The Code Of The City Of Miami Beach, By
Amending Chapter 2, Entitied "Administration," By Amending Article Ill,
Entitled "Agencies, Boards And Committees," By Amending Division 2,
Entitled "Disability Access Committee," By Amending Sec. 2-31(d) To
Increase The Number Of Members From Seven (7) To Fourteen (1 4) And
Amending The Quorum Requirement.
Inquiries may be directed to the City Clerk's Office (305) 673-741 1.
10:17 a.m.
Ordinance Amending Article Ill, Division 28 Of The City Code, Entitled
"Capital Improvement Projects Overs!ght Committee;" Amending
Section 2-190.127, Entitled "Establishment; Purpose; Membership,"
By Adding A Non-Voting Ex-Officio Member Who Is Either A Member Of
The Disabled Community Or Has Special Knowledge Of Americans With
Disabilities Act (ADA).
Inquiries may be directed to the Ci Clerk's Office (305) 673-7411.
10:20 a.m.
Ordinance AmendingThe Code OfThe City Of Miami Beach, By Amending
Chapter 2, "Administration," Article II, "City Commission," By Enacting A
New Section 2-1 2, "Meeting Agendas," Requiring Proposed Legislation
Or Ordinances That Appear On A Ci Commission Or Commission
Committee Agenda To Have A Commissioner Sponsor Identified. .
lnquiries may be directed to the Ci Manager's Office (305) 673-7010.
INTERESTED PARTIES are invited to appearcat this meeting or be
represented by an agent or to express their views in writing addressed
tb the Ci Commission c/o the Ci Clerk, 1700 Convention Center
Drive, 1st Floor, Cii Hall, Miami Beach, Florida 33139. Any of these
items may be opened and continued and under such circumstances
additional legal notice would notbe provided.
Robert E. Parcher, Ci Clerk
. - City of Miami Beach
Pursuant to Section 286.0105, FL Statutes, the Ci hereby advises the
public that; if a.peFon decides to appeal any decision made by the
City Commission Mth respect to any matter considered at its meeting
or its hearing, such person must ensure that a verbatim record of the
proceedings is made, which record includes the testimony and evidence
upon which the appeal is to be based. This notice does not constitute
consent by the Ci for thejntroduction or admission of otherwise
inadmissible or irrelevant evidence, nor does jt authorize challenges or
appeals not otherwise allowed by law.
In accordance with the Americans with Disabilities Act of 1990, persons
needing special accommodation to participate in this proceeding, or to
request information on access for persons with disabilities, or to request
this publication in accessible format, or to request sign language
interpreters, should contact the City Clerk's office at (305) 673-741 1,
no later than four days prior to the proceeding. If hearing impaired,
contact le Cii Clerk's office via the Florida Relay Service numbers, ' (800) 955-8771 0 or (80D)29gi-q7Z0 gO@E).AD # 650. ,
THIS PAGE INTENTIONALLY LEFT BLANK
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti H. Bower and Members ofihe City Commission
FROM: Jose Smith, City Attorn
DATE: March 9, 201 1 SECOND READING AND
PUBLIC HEARING
SUBJECT: AN ORDINANCE OF THE MAYOR AND ClTY COMMISSION OF THE ClTY OF
MIAMI BEACH, FLORIDA, AMENDING THE CODE OF THE ClTY OF MlAMl
BEACH, BY AMENDING CHAPTER 2, "ADMINISTRATION," ARTICLE II, "CITY
COMMISSION," BY ENACTING A NEW SECTION 2-12, "MEETING
AGENDAS," REQUIRING PROPOSED ORDINANCES THAT APPEAR ON A
ClTY COMMISSION OR COMMISSION COMMITTEE AGENDA TO HAVE A
COMMISSIONER SPONSOR IDENTIFIED; PROVIDING FOR REPEALER;
CODIFICATION; SEVERABILITY; AND AN EFFECTIVE DATE.
RECOMMENDATION
The City Commission should open and continue this item pursuant to the action taken at the Land Use
and Development Committee continuing the item for discussion to its March meeting.
BACKGROUND
The subject ordinance was originally placed on the January 19, 201 1 agenda of the City Commission at
the request of Commission Wolfson. The Commission approved the ordinance on first reading. The
ordinance was discussed at the Land Use and Development Committee meeting of February 23,201 1,
and the Committee continued the item for further discussion to its March meeting.
The adoption of proposed ordinances is a legislative function vested by the City Charter in the City
Commission. The placement of ordinances on the City Commission agenda, or the agenda of City
Commission Committees, should have some oversight by the Mayor and members of the City
Commission. This oversight is efficiently and effectively accomplished by requiring the identification of a
Commission sponsor of any proposed ordinances at the time of its placement on the City Commission or
City Commission Committee agendas. Consistent with the City of Miami Beach Charter, this ordinance
will help uphold the principles of separation of powers, and checks and balances, and improve
transparency in government.
The Commission should consider the following exceptions to the ordinance:
1. Applications for amendments to the land development regulations filed by appointed boards or
property owners pursuant to section I 18-1 62(a) or (b) of the City Code. These amendments arise from
consensus of the appointed land use boards, or from private applications from property owners.
2. Resolutions, discussion items, and referrals to boards or committees. If the concern is the
placement of items for first reading on a City Commission agenda by the Administration or the City
Attorney's Office without review first by one or more members of the City Commission, these exceptions
Agenda Item RSC
Date 3-7-11
March 9,201 1
Sponsorship Ordinance
Second Reading and Public Hearing
Page 2 of 2
identify items that don't require immediate legislative action by the City Commission, but rather involve
the referral of such items for further discussion by Commission Committees or the City's land use
boards.
One of the responsibilities of the City Attorney, according to the Charter, is to recommend to the City
Commission for adoption, "such measures as he or she may deem necessary or expedient." City
Charter, Section 3.01(e). As for amendments to the land development regulations, the City Code
requires: "Matters submitted by the city manager or city attorney shall first be referred to the city
commission." City Code, Section 1 18-1 62(a). Allowing the City Attorney, and by cooperation with the
City Manager, to put such items on the agenda for referral as may be "necessary or expedient," this
exception allows the City Attorney to fulfill his or her obligation without unnecessary procedural
complication.
Whether these amendments should also obtain a City Commission sponsor before proceeding is a policy
decision for the City Commission to make. .
FISCAL IMPACT
In accordance with Charter Section 5.02, which requires that the "City of Miami Beach shall considerthe
long term economic impact (at least 5 years) of proposed legislative actions," this shall confirm that the
City Administration evaluated the long term economic impact (at least 5 years) of this proposed
legislative action. The proposed ordinance, if enacted, would not have any long term economic impact
(at least 5 years) on the City or its budget.
CONCLUSION
The City Commission should open and continue this item pursuant to the action taken at the Land Use
and Development Committee continuing the item for discussion to its March meeting.
T:\AGENDA\2011\3-09-1 l\Sponsorship Ordinance Commn Memo 02-24-201 1 .doc
OFFICE OF THE MAYOR AND CO~ISSION
TO:
FROM:
DATE:
MEMORANDUM
Jorge M. Gonzalez, City Manager
Robert Parcher
Jose Smith, Esq.
Jonah Wolfson, Commission
January 10,201 1
SUBJECT: Agenda Item - Ordinance Regarding
Meeting Agendas
Please place the attached ordinance on the agenda for first reading. The ordinance
requires all legislation that is placed on any agenda of the City Commission to have a
Commission sponsor. The City Charter is consistent with this concept as the Commission
is the only law making branch mentioned in that document.
If you have any questions, please contact Leonor Hernandez at extension 6437.
2- 1 2. Meeting Agendas.
Any r3roposed legislation or ordinance that aPpm on the amda of a City Commission
Meeting for discussion andlor appraval by the Mayor and City Commission 111ust have
the name of the Mayor aadlor a Citv Commissioner nlaced pron~i~le~~tlv next to it as the
sponsor of the legislation. This reauirement also applies to ily ane~lda of a Comnlittee of
the City Commission.
ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE ClTY OF
MlAMl BEACH, FLORIDA, AMENDING THE CODE OF THE ClTY OF MlAMl
BEACH, BY AMENDING CHAPTER 2, "ADMINISTRATION," ARTICLE II,
"CITY COMMISSION," BY ENACTING A NEW SECTION 2-12, "MEETING
AGENDAS," REQUIRING PROPOSED ORDINANCES THAT APPEAR ON A
CITY COMMISSION OR COMMISSION COMMlllEE AGENDA TO HAVE A
COMMISSIONER SPONSOR IDENTIFIED; PROVIDING FOR REPEALER;
CODIFICATION; SEVERABILITY; AND AN EFFECTIVE DATE.
WHEREAS, the consideration and adoption of proposed ordinances is a legislative
function vested by the City Charter in the City Commission; and
WHEREAS, the placement of ordinances on the City Commission agenda, or the
agenda of City Commission Committees, should have some oversight by the Mayor and
members of the City Commission; and
WHEREAS, this oversight is efficiently and effectively accomplished by requiring the
identification of a Commission sponsor of any proposed ordinances at the time of its placement
on the City Commission or City Commission Committee agendas.
WHEREAS, consistent with the City of Miami Beach Charter, this ordinance will help
uphold the principles of separation of powers, and checks and balances, and improve
transparency in government; and
WHEREAS, this ordinance accomplishes the above objectives.
NOW, THEREFORE, BE IT HEREBY ORDAINED BY THE MAYOR AND MEMBERS
OF THE COMMISSION OF THE ClTY OF MlAMl BEACH, FLORIDA, AS FOLLOWS:
SECTION ONE. Chapter 2, "Administration," Article 11, "City Commission," of the Miami Beach
City Code, is hereby amended by the'addition of a new Section 2-12, "Meeting Agendas," as
follows:
Sec. 2-12. Meetinq Agendas.
2-12. Meeting Aqendas.
Statement of Le~islative Intent: Consistent with the Citv of Miami Beach Charter, this ordinance
will help uphold the principles of separation of Dowers and checks and balances. It will also
lend to improvinq transparency in qovernment.
Any proposed ordinance that appears on the aqenda of a Citv Commission Meetinq for
discussion and/or approval by the Mayor and Citv Commission must have the name of the
Mayor and/or a Citv Commissioner placed prominently next to it as the sponsor of the
leaislation. This requirement also applies to anv aqenda of a Committee of the Citv
Commission.
SECTION TWO. REPEALER.
All ordinances or parts of ordinances and all section and parts of sections in conflict herewith be
and the same are hereby repealed.
SECTION THREE. CODIFICATION.
It is the intention of the City Commission, and it is hereby ordained that the provisions of this
ordinance shall become and be made part of the Code of the City of Miami Beach as amended;
that the sections of this ordinance may be renumbered or relettered to accomplish such
intention; and that the word "ordinance" may be changed to "section" or other appropriate word.
SECTION FOUR. SEVERABILITY.
If any section, subsection, clause or provision of this Ordinance is held invalid, the remainder
shall not be affected by such invalidity.
SECTION FIVE. EFFECTIVE DATE.
This Ordinance shall take effect ten days following adoption.
PASSED and ADOPTED this day of ,201 1
ATTEST:
CITY CLERK
First Reading:
Second Reading:
Verified by:
Planning Director
MAYOR
APPROVED AS TO
FORM AND LANGUAGE
& FOR EXECUTION
T:WGENDA\2011\3-09-1 l\Sponsorship ordinance 02-24-201 1 .doc
NE THURSDAY, FEBRUARY 24,2011 1 9NE . "
m MIAMI BEACH
CITY OF MIAMI BEACH
NOTICE PUBLIC HEARINGS
NOTICE IS HEREBY given that second readings and public hearings
will be held by the Mayor and City Commission d the City of
Miami Beach, Florida, in the Commission Chambers, 3rd floor,
City Hall, 1700 Convention Ceder Drive, Miami Beach, Florida, on
Wednesday, March 9 2011, to consider the following:
10:16 a.m.
Ordinance Amending The Code Of The City Of Miami Beach, By
Amending Chapter 2, Entitled "Administration," By Amending Article Ill,
Entitled "Agencies, Boards And Committees," By Amending Division 2,
Entiied "Disability Access Committee," By Amending Sec. 2-31(d) To
Increase The Wumber Of Members From Seven (7) To Fourteen (14) And
Amending The Quorum Requirement.
lnquiries may be directed to-the City Clerk's Office (305) 673-7411.
10:17 a.m.
Ordinance Amending Article Ill, Division 28 Of The City Code, Entitled
"Capital Improvement Projects Overs!ght Committee;" Amending
Section 2-190.127, Entitled "Establishment; Purpose; Membership,"
By Adding A Non-Voting Ex-Officio Member Who Is Either A Member Of
The Disabled Community Or Has Special Knowledge Of Americans With
Disabilities Act (ADA).
lnquiries may be directed to the C'i Clerk's Office (305) 673-741 1.
10:20 a.m.
Ordinance Amending The Code OfThe Ci df ~iami Beach, By Amending
Chapter 2, "Administration," Article II, "Ci Commission," By Enacting A
New Section 2-1 2, "Meeting Agendas," Requiring Proposed Legislation
Or Ordinances That Appear On A City Commission Or commission
Committee AgendaTo Have A Commissioner Sponsor Identified. .
lnquiries may be directed to the City Manager's Office (305) 673-7010.
INTER&TfB PARTIES are invited to appeartat this meeting or be
represented by an agent or to express their views in writing addressed
to the City Commission c/o the City Clerk, 1700 Convention Center
Drive, 1st Floor, City Hall, Miami Beach, Florida 33139. Any of these
items may be opened and continued and under such circumstances
additional legal notice would not.be provided.
Robert E. Parcher, City Clerk
Ci of Miami Beach
Pursuant to Section 286.01 05, FL Statutes, the Ci hereby advises the
public that: if a pep decides to appeal any decision made by the
City Commission with respect to any niatter considered-at its meeting
or its hearing, such person must ensure that a verbatim record of the
proceedings is made, which record includesthe testimony and evidence
upon which the appeal is to be based. This notice does not constitute
consent by the Ci for the-Sntroduction or admission of otherwise
inadmissible or irrelevant evidence, nor does it authorize challenges or
appeals not otherwise allowed by law.
In accordance with the Americans with Disabilities Act of 1990, persons
needing special accommodation to participate in this proceeding, or to
request information on access for persons with disabilities, orto request I
this publication in accessible format, or to request sign language
interpreters, should contact ttje Ci Clerk's office at (305) 673-741 1,
no later than four days prior to the proceeding. If hearing impaired,
contact &e City Clerk's office via the Florida Relay Service numbers,
(800) 955-8771 0.or (80p),955;a770 @OFE).,AD # 65P , . . .." 329. '* . . .,*I*& ..IF
THIS PAGE INTENTIONALLY LEFT BLANK
COMMISSION ITEM SUMMARY
Condensed Title:
An ordinance amending the criteria in the City Code for permanent parking space removals.
Key Intended Outcome Supported:
I Maintain or Improve Traffic Flow. I
Supporting Data (Surveys, Environmental Scan, etc.):
74% of residents and 72% of businesses rate the availability of parking across the City as too little or much too
little. Availability of parking was one of the changes residents identified to Make Miami Beach better to live, work I or play. I
Issue:
Should the City Commission approve an ordinance amending the criteria in the City Code for
permanent parking space removals?
Item SummarylRecommendation:
SECOND READING PUBLIC HEARING
On September 27, 2010, the LUDC discussed strengthening the process by which permanent parking
spaces may be removed from City inventory, for instance by limiting the purpose andlor requiring
Commission approval. 1 The Commission approved a proposal on First Reading on December 8,2010.
At the January 19, 201 I Commission meeting, the City Commission further directed the Administration
to further modify the proposed ordinance to prohibit such private requests for the removal of a parking
space or loading zone with the exception of those spaces removed specifically to create access to a
parking facility.
Administration Recommendation: Approve the ordinance, as revised, on second and final
hearing.
I I
Advisory Board Recommendation:
I I
Financial Information:
I I
Source of
Funds:
I
OBPl
Financial Impact Summary:
City Clerk's Office Legislative Tracking: I Saul Frances, ext. 6483
Approved
I
2
Total
Amount Account
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miomi Beach, Florida 33 139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: City Manager Jorge M. Gonzalez
DATE : March 9, 201 1 SECOND READING PUBLIC HEARING
SUBJECT: AN ORDINANCE OF THE MAYOR AND ClTY COMMISSION OF THE ClTY
OF MIAMI BEACH, FLORIDA AMENDING THE CODE OF THE ClTY OF
MIAMI BEACH, BY AMENDING CHAPTER 106, "TRAFFIC AND
VEHICLES," ARTICLE II, "METERED PARKING," DIVISION 1,
"GENERALLY" SECTION 106-55 (h)(2), "PARKING RATES, FEES, AND
PENALTIES," TO AMEND THE CRITERIA FOR PERMANENT PARKING
SPACE REMOVAL, PROVIDING FOR CODIFICATION, REPEALER,
SEVERABILITY AND AN EFFECTIVE DATE.
ADMINISTRATION RECOMMENDATION
The Administration recommends that the Mayor and Commission approve the
amendment of the ordinance, as revised, on second and final public hearing.
FIRST READING ON DECEMBER 8,2010
The Mayor and Commission approved the item on First Reading on December 8, 2010.
The City Commission further revised the proposed amendment to require a five-seventh
(517'~) vote of the City Commission for the permanent removal of a parking space.
COMMISSION PUBLIC HEARING ON JANUARY 19.2011
The public hearing was opened and continued to March 9, 201 1, with the Mayor and
Commission directing the Administration to further modify the proposed ordinance to
prohibit such private requests for the removal of a parking space or loading zone with
the exception of those spaces removed specifically to create access to a parking facility,
ANALYSIS
On September 15, 2010, the Mayor and Commission referred the issue of permanent
parking space removals from City inventory to the Land Use and Development
Committee (LUDC). Subsequently, on September 27, 2010, the LUDC held a
discussion regarding strengthening the process by which permanent parking spaces
may be removed from City inventory, for instance by limiting the purpose and/or
requiring Commission approval.
Section 106-55 of the City Code regulates parking rates, fees, and penalties generally,
and Section 106-55(h) specifically governs the removal of parking spaces, both
temporarily and permanently. To accommodate construction and other limited needs, the
City may temporarily remove parking meters, at a cost of $100.00 per space ($50.00 for
removal and $50.00 for replacement) plus the applicable daily space rental fees.
March 9, 201 1
City Commission Memorandum
Parking Space Permanent Removal Code Amendment
Second and Final Public Hearing
Page 2 of 2
It is the policy of the City that permanent parking space removals requests are strongly
discouraged. Section 106-55(h) specifies that the fee for permanent removal of a
parking space is the same as the parking impact fee, or $35,000 per space. As these
requests have become more numerous, the City Commission has directed the
Administration to proceed with an amendment to the City Code prohibiting private
requests for the removal of a parking space or loading zone, with the exception of those
spaces removed specifically to create access to a parking facility.
Therefore, it is recommended that Section 106-55(h)(2) be amended to reflect as
follows:
Section 106-55(h)(2) Permanent Parking Space Removal:
Private requests for permanent parking space removal or loading zone space removal
shall only be allowed for the purpose of creating access to an off-street parking facility.
The permanent removal of a parking space or loading zone for any other reason shall be
prohibited. The fee for the permanent removal of a parking space shall be the same rate
as the parking impact fee, or $35,000.00 per space, whichever is greater.
Fiscal Impact:
The City Code requires a payment of $35,000 for the removal of a parking space, which
is equivalent to the parking impact fee cost per parking space. While the $35,000
payment recuperates the City's capital cost for replacement of said parking space, all
revenues generated by the parking space, in perpetuity, are foregone. The average
revenue per metered parking space is estimated at $2,000, annually. Therefore, the
fiscal impact for the removal of a parking space is estimated at $2,000, annually, in
perpetuity.
JMGIJGGISF
t:\agenda\2011\3-09-11\parkingspaceremovalamendmentmar092011 cme.docx
ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND ClTY COMMISSION OF THE ClTY OF
MlAMl BEACH, FLORIDA AMENDING THE CODE OF THE ClTY OF MlAMl
BEACH, BY AMENDING CHAPTER 106, "TRAFFIC AND VEHICLES,"
ARTICLE II, "METERED PARKING," DIVISION 1, "GENERALLY" SECTION
106-55 (h)(2), "PERMANENT PARKING SPACE REMOVAL" TO AMEND THE
CRITERIA AND PROCEDURE FOR PERMANENT PARKING SPACE OR
LOADING ZONE REMOVAL, PROVIDING FOR CODIFICATION, REPEALER,
SEVERABILITY AND AN EFFECTIVE DATE.
WHEREAS, on September 15,2010, the Mayor and Commission referred the issue of permanent
parking space removals from City inventory to the Land Use and Development Committee (LUDC); and
WHEREAS, on September 27, 2010, the LUDC held a discussion regarding strengthening the
process by which permanent parking spaces may be removed from City inventory, for instance by limiting
the purpose andlor requiring Commission approval; and
WHEREAS, Section 106-55 of the City Code regulates parking rates, fees, and penalties
generally, and Section 106-55(h) specifically governs the removal of parking spaces, both temporarily and
permanently; and
WHEREAS, while it is the policy of the City that permanent parking space removals requests are
strongly discouraged, requests for permanent removal have become more numerous; and
WHEREAS, the LUDC directed the Administration to proceed with an amendment to the City
Code requiring the removal of a parking space or loading zone to be approved by the City Commission,
with the exception of those spaces removed specifically to create access to a parking facility; and
WHEREAS, on October 27, 2010, the full City Commission ratified this directive from the LUDC
through approval of the LUDC Committee report on the Consent Agenda; and
WHEREAS, at the January 19, 201 1 Commission meeting, the City Commission further directed
the Administration to further modify the proposed ordinance to prohibit such private requests for the
removal of a parking space or loading zone with the exception of those spaces removed specifically to
create access to a parking facility.
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND ClTY COMMISSION OF THE
ClTY OF MlAMl BEACH, FLORIDA, AS FOLLOWS:
SECTION 1. Chapter 106, "Traffic and Vehicles," Article II, "Metered Parking," Division 1, "Generally,"
Section 106-55, "Parking Rate Fees, and Penalties," Subsection (h)(2), "Permanent Parking Space
Removal" of the Code of the City of Miami Beach, Florida, is hereby amended, as follows:
Chapter 106. Traffic and Vehicles
Set. 106-55. Parking rates, fees, and penalties.
Permanent Parking Space or Loadinn Zone Removal:
(2) Private requests for P~ermanent parking space removal or loadinq zone space removal
fqaeds shall only be allowed for the purpose of creatina access to an off-street parkina facilitv w. The permanent removal of a parkinn space or loadina zone for anv
other reason shall be p . . rohibited. fewkc s maftkws (7!7)
-The fee for the permanent removal of a parking space shall be the same rate as
the parking impact fee, or $35,000.00 per space, whichever is greater.
SECTION 2. CODIFICATION.
It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is hereby
ordained that the provisions of this ordinance shall become and be made part of the Code of the City of
Miami Beach, Florida. The sections of this ordinance may be renumbered or relettered to accomplish
such intention, and the word "ordinance" may be changed to "section", "article", or other appropriate word.
SECTION 3. REPEALER.
All ordinances or parts of ordinances in conflict herewith be and the same are hereby repealed.
SECTION 4. SEVERABILIN.
If any section, subsection, clause or provision of this Ordinance is held invalid, the remainder
shall not be affected by such invalidity.
SECTION 5. EFFECTIVE DATE.
This Ordinance shall take effect ten (10) days following adoption.
PASSED AND ADOPTED this day of -, 201 1.
ATTEST:
MAYOR MATTI HERRERA BOWER
ROBERT PARCHER, CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
City Attorney Date
Underscore denotes new language
denotes deleted language
Double Underscore denotes additional new language after first reading
February 25, 201 1
9 MIAMIBEACH
CITY OF MIAMI BEACH
NOTICE PUBLIC HEARINGS
NOTICE IS HEREBY given that secorid readings. and public hearings will be
held by the Mayor and City Commission of the City of Miami Beach, Florida,
in the Commission Chambers, 3rd floor, City Hall, 1700 Convention Center
Drive, Miami Beach, Florida, on Wednesday, January 19,2011, to consider
the following:
10:20 a.m.
Roofing Materials
An Ordinance Amending The Land Development Regulations Of The Code
Of The City Of Miami Beach, By Amending Chapter 142, "Zoning Districts ,
And Regulations", Article IV, "Supplementary District Regulations ", Section
142-875 "Roof Replacements" To Modify And Expand The Requirements For
Roofing Materials In All Districts.
1 1 lnquiries may be directed to the Planning Depattment (305) 673-7550.
10:25 a.m.
Lincoln Road Sign District
An Ordinance Amending The Land Development Regulations Of The Code
Of The City Of Miami Beach, By Amending Chapter 138, Entitled "Signs". ,
By Amending Article V, Entitled "Sign Regulations By District", By Amending
Section 138-1 73 To Modify The Requirements For The Lincoln Road Signage
District1 O:25 a.m. A I Inquiries may be directed to the Planning Department (305) 673$550. I
10:30 a.m.
An Ordinance Amending The Code Of The City Of Miami Beach, By Amending
Chapter 106, "Traffic And Vehicles," Article II, "Metered Parking," Division 1,
"Generally" Section 106-55 (h)(2), "Permanent Parking Space Removal" To
Amend The Criteria And Procedure For Permanent Parking Space Or -? Loading
Zone Removal.
( ( Inquiries may be directed to the Parking Department (305) 673-7275. I
INTERESTED PARTIES are invited to appear at this meeting or be represented
by an agent orto express their views in writing addressed to the City Commission.
C/O the City Clerk, 1700 Convention Center Drive, 1"' Floor, City Hall, Miami
Beach, Florida 33139. This meeting may be opened and continued and under
such circumstances additional legal notice would not be provided. .
Robert E. Parcher, City Clerk
City of Miami Beach
Pursuant to Section 286.01 05, FL Statutes, the City hereby advises the public
that: if a person decides to appeal any decision made by the City Commission
with respect to any matter considered at its meeting or its hearing, such person
must ensure that a verbatim record of the proceedings is made, which record
includes the testimony and evidence upon which the appeal is to be based.
This notice does not constitute consent by the City for the introduction or
admission of otherwise inadmissible or irrelevant evidence, nor does it authorize
challenges or appeals not otherwise allowed by law.
In'accordance with the Americans with Disabilities Act of 1990, persons needing
special accommodation to participate in this proceeding, or to request information
on access for persons with disabilities, or to request this publication in accessible
format, or to request sign language interpreters, should contact the City Clerk's
office at (305) 673-741 1, no later than four days prior to the proceeding. If hearing - - \ r I I impaired, contact the city Clerk's affice via the Florida Relay service numb= I
COMMISSION ITEM SUMMARY
Condensed Title:
I Alton Road Historic District Buffer Overlav zonina district I
Key Intended Outcome Supported:
Maintain strong growth management policies; Protect historic building stock
Supporting Data (Surveys, Environmental Scan, etc.):
47.6% suggested the effort put forth by the City to regulate development is "about the right amount,"
nearly one-third, 29.6%, indicated "too little" effort is being put forth by the City in this area.
Issue:
Shall the Mayor and City Commission open and continue the first reading public hearing, pending a
recommendation from the Land Use and Development Committee?
Item Summary/Recommendation:
The Administration recommends that the Mayor and City Commission open and continue the first
reading public hearing to the April 13, 201 1 meeting.
During the November 17, 2010 City Commission meeting, the Mayor and Commission continued
the first reading public hearing to the January 19, 201 1 Commission meeting and referred the Alton
Road Historic Buffer Overlay District to the Land Use and Development Committee for further
discussion. On December 13,2010 the Land Use and Development Committee heard public testimony
and discussed the proposed ordinance; then they continued the discussion to their next meeting on
January 31, 201 1. The matter was continued at the January 31, 201 1 and February 23, 201 1
meetings and is currently scheduled to be heard by the Committee at 5:00 p.m. time certain on March
16, 201 1.
The proposed zoning overlay district will modify the existing CD-2 Commercial Medium Intensity
district that is adjacent to lower intensity RS-4 and RM-4 residential buildings in the Flamingo Park
historic district and the Palm View historic district on the east side of Alton Road between 6 St and
Dade Blvd. The overlay district regulations are intended to achieve a more compatible relationship of
scale and massing between the Alton Road corridor and the adjoining residential neighborhoods, to
promote mixed-use development that makes efficient use of parking, to minimize the concentration of
impacts from intense retail and restaurant development and to encourage smaller neighborhood-
oriented uses.
The proposed overlay district will eliminate the .5 FAR bonus for residential uses, regulate building
form through changes to height and setbacks, introduce certain restrictions on the size and location of
commercial uses, and regulate lots containing contributing buildings in the historic district.
Advisorv Board Recommendation: -
Planninn Board Action: November 17,2009 recommended approval as amended by a vote of 5 to 0
April 27,2010 recommended approval as amended by a vote of 5 to 0. 1 AU~US~ 24, 201 0 motion to recommend approval as amended failed by a vote of 3 to 2.
I ' OBPl
I I Total I I I
Financial Information:
I I I
Financial Impact Summary: This ordinance is also expected to generally enhance property
values throughout the neighborhood by permitting appropriately scaled infill development and by
encouraging the development of smaller, locally oriented businesses..
City Clerk's Office Legislative Tracking:
[ Joyce Meyers, Planning Department
Source of
Funds:
Amount
NIA 1
Account
MIAMIBEACH
Mayor Matti Herrera Bower and Members of the Cit ommission Y
Jorge M. Gonzalez, City Manager rw-l
March 9, 201 1
FIRST READING PUBLIC HEARIN ug Road Historic District BufFer
Overlay zoning district
AN ORDINANCE OF THE MAYOR AND ClTY COMMISSION OF THE ClTY OF
MIAMI BEACH, FLORIDA, AMENDING THE CODE OF THE ClTY OF MIAMI
BEACH, FLORIDA, BY AMENDING CHAPTER 142, "ZONING DISTRICTS AND
REGULATIONS," ARTICLE III, "OVERLAY DISTRICTS," CREATING DIVISION
8 "ALTON ROAD - HISTORIC DISTRICT BUFFER OVERLAY," BY INCLUDING
SECTION 142-858 "LOCATION AND PURPOSE," AND SECTION 142-859
"DEVELOPMENT REGULATIONS," INCLUDING AMONG OTHER PROVISIONS
REGULATIONS ON MAXIMUM FLOOR AREA RATIO; MAXIMUM BUILDING
HEIGHT; MINIMUM SETBACKS; BUILDING SEPARATION;-DEMOLITION OR
ADDITIONS TO CONTRIBUTING BUILDINGS IN AN HISTORIC DISTRICT; AND
LAND USE REGULATIONS FOR LOCATION OF RETAIL USES,
RESTAURANTS, BARS, ENTERTAINMENT ESTABLISHMENTS, ALCOHOLIC
BEVERAGE ESTABLISHMENTS AND SIMILAR USES; REQUIRING
CONDITIONAL USE APPROVAL OF SUCH USES IN EXCESS OF 20,000 SQ.
FT.; AND PROHIBITING ALCOHOLIC BEVERAGE AND ENTERTAINMENT
ESTABLISHMENTS IN OPEN AREAS WITH EXCEPTIONS AS PRESCRIBED IN
THE ORDINANCE; PROVIDING FOR CODIFICATION; REPEALER;
SEVERABILITY; AND AN EFFECTIVE DATE.
ADMINISTRATION RECOMMENDATION
The Administration recommends that the Mayor and City Commission open and continue
the first reading public hearing to the April 13, 2011 meeting. The Land Use and
Development Committee will discuss the proposed ordinance at their March 16, 2011
meeting.
BACKGROUND
In the Summer of 2006 the Historic Preservation Board initiated the westward expansion of
the Flamingo Park Local Historic District to the east right-of-way line of Alton Road between
6th Street and 14~~ Street in order to protect the character of the adjacent National Register
Historic District as well as the historically significant but yet unprotected properties along this
stretch of Alton Road. It was noted by the board that recent commercial development trends
along Alton Road could significantly adversely impact the quality of life and historic integrity
of the National Register Historic District thereby undermining the cultural tourism appeal and
quality of life of the city.
Alton Road Historic District Buffer Overlay
March 9, 201 1
Page 2 of 8
At the same time the Historic Preservation Board requested the Planning Department to
initiate a major planning study of the Alton Road Corridor, including both sides of the road
between 5th Street and Michigan Avenue, which should include an analysis and evaluation
of existing uses and conditions, historically significant properties, permitted building heights,
allowable FAR, parking conditions and requirements, the efficacy of current zoning, and the
character of the public right-of-way with regard to pedestrian amenities, convenient means
of transit, and quality of landscape.
The board further requested that the Planning Department organize and advertise a series
of community planning workshops, inviting members of the Historic Preservation Board and
the Planning Board, in order to gain public input and insight from local business owners and
residents so that the Department might develop a comprehensive set of planning and zoning
recommendations for future development and preservation along the corridor that would
enable healthy future growth and development without overwhelming or adversely impacting
the historic character of the area.
On January 16, 2008, the Mayor and City Commission approved Ordinance No. 2008-3592,
expanding the boundaries of the Flamingo Park Historic District westward expansion to
Alton Road between 8 Street and 14 Street; and on January 28, 2009, the Mayor and City
Commission approved Ordinance No. 2008-3592, expanding the boundaries of the
Flamingo Park Historic District westward expansion to Alton Road between 6 Street and 8
Street
The Planning Department conducted an analysis of existing conditions, issues and
opportunities in the Alton Road corridor and held a community planning workshop on August
20, 2008 to receive community input on land use, zoning, business development, parking,
transit and pedestrianlbicycle amenities. On January 27, 2009, the Planning Department
presented preliminary findings and recommendations for the Alton Road Neighborhood
Planning Study to the Planning Board. On February 26, 2009, the Planning Department and
the Planning Board held a second community planning workshop on the Alton Road
Neighborhood Planning Study to receive community input. Both community planning
workshops were advertised by mailed notice to propertyowners, newspaper notice, and City
email newsletters.
On March 2, 2009, the Land Use and Development Committee adopted a motion directing
the Planning Department to prepare an ordinance that would rezone the east side of Alton
Road between 6 Street and 16 Street from the CD-2 district to the CD-1 district, and to
review the uses and to the extent that there is a floor area incentive for mixed-use buildings,
require that the additional FAR be set aside for affordable or workforce housing, and to refer
the item to the Planning Board. On March 18, 2009, the Mayor and City Commission
discussed the motion from the Land Use and Development Committee and clarified their
intent to consider other options, including an overlay district that would remove the floor area
ratio incentive for mixed-use projects.
During the Planning Board meetings on April 21, 2009, May 26, 2009 and August 25, 2009,
the Planning Department staff held additional detailed discussions with the Board on the
proposed zoning modifications for the east side of Alton Road in the Flamingo Park Historic
District. The proposed Alton Road- Historic District Buffer Overlay is the result of those
discussions.
Alton Road Historic District Buffer Overlay
March 9, 201 I
Page 3 of 8
On October 27, 2009, the Planning Board held a public hearing on the proposed overlay
district and heard testimony from residents who were unhappy with some aspects of the
draft ordinance. The Planning Board continued the hearing to the November 17 meeting and
asked staff to meet with the concerned residents to try to resolve their issues. The Planning
Department held two meetings with the residents on October 30 and November 9, 2009.
The public hearing at the Planning Board meeting on November 17, 2009 resulted in several
additional amendments to the proposed ordinance. The Planning Board recommended
approval of the amended overlay district by a vote of 5 to 0.
Subsequently, the Administration made a determination that the amendments added to the
ordinance during the November 17'~ public hearing, specifically amendments dealing with
land use restrictions, may require a different type of notice to property owners than was
provided for the previous public hearings. To avoid any legal challenges, the overlay district
was brought back to the Planning Board in the same form as it was approved in November,
2009, with 30-day notice mailed to all property owners in and within 375 feet of the proposed
overlay district.
On February 25, 2010, the Land Use and Development Committee discussed the proposed
Alton Road Historic District Buffer Overlay. The Committee recommended that the ordinance
be approved, and indicated that it does not need to come back to them unless there is a
major material change made by the Planning Board.
On April 27, 2010, the Planning Board held a second public hearing on the proposed Alton
Road Historic District Buffer Overlay district after the required 30-day mailed notice. The
Planning Board voted 5 - 0 to recommend approval of the ordinance with an amendment
that deleted the "no variances" provision. Subsequently, at their meeting on May 25, 2010,
the Board voted 3 - 2 to reconsider their recommendation and to schedule the item for
rehearing.
On August 24, 2010, the Planning Board held a third public hearing on the proposed Alton
Road Historic District Buffer Overlay district after the required 30-day mailed notice. Based
on objections from commercial property owners who were not present during the first two
hearings, the Board voted separately on each of several amendments to the ordinance.
Individual amendments that were approved by the Planning Board have been incorporated
into the ordinance. However, a final vote to recommend approval of the entire ordinance, as
amended, failed by a vote of 3-2 (four affirmative votes are required to approve a request
before the board that requires City Commission approval).
On November 1, 201 0, the Administration hosted a meeting between attorneys representing
certain property owners who objected to the ordinance and representatives from the
neighborhoods in an attempt to forge a compromise on several limited points of
disagreement. As a result of that meeting, the Administration is proposing an alternate
version of the ordinance that we believe satisfies the most critical objections from both
sides; while at the same time it represents sound planning principles and the interests of the
city-at-large. A summary chart of the disputed issues and proposed changes to the
ordinance is enclosed as Attachment A, and each issue is discussed in the analysis below.
During the November 17, 2010 City Commission meeting, the Mayor and Commission
continued the first reading public hearing to the January 19, 201 1 Commission meeting and
referred the Alton Road Historic Buffer Overlay District to the Land Use and Development
Committee for further discussion. On December 13, 2010 the Land Use and Development
Alton Road Historic Disfricf Buffer Overlay
March 9, 201 1
Page 4 of 8
Committee heard public testimony and discussed the proposed ordinance; then they
continued the discussion to their next meeting on January 31, 2011. The matter was
continued at the January 31, 201 1 and February 23, 201 1 meetings and is currently
scheduled to be heard by the Committee at 500 p.m. time certain on March 16,201 1.
ANALYSIS
The purpose of the Alton Road - Historic District Buffer Overlay District is to minimize the
impacts of development along Alton Road on residential properties located in the Flamingo
Park Historic District and the Palm View Historic District. Specifically the overlay district is
intended to apply to properties zoned CD-2 Commercial Medium Intensity that are adjacent
to lower intensity RS-4 and RM-1 residential buildings in designated local historic districts.
The overlay district regulations are intended to achieve a more compatible relationship of
scale and massing between the Alton Road corridor and the adjoining residential
neighborhoods.
The locations of the proposed overlay district are as follows (see also attached map):
Area 1 includes those properties fronting on the east side of Alton Road from 6 Street to 11
Street. Existing zoning is CD-2 adjacent to RM-1 in the Flamingo Park Historic
District.
Area 2 includes those properties fronting on the east side of Alton Road from 14 Street to 15
Street. Existing zoning is CD-2 adjacent to RS-4 in the Flamingo Park Historic
District.
Area 3 includes those properties fronting on the east side of Alton Road from 17 Street to
the Collins Canal, except for the corner property adjacent to 17 Street. Existing
zoning is CD-2 adjacent to RS-4 in the Palm View Historic District.
The proposed ordinance limits the floor area ratio (FAR) to a maximum of 1.5 by removing
the existing bonus of .5 FAR for mixed-use buildings. This will make new construction along
Alton Road more compatible in scale and intensity with the adjoining historic neighborhood
zoned RM-1, which has existing buildings that range from 0.5 to 1.25 FAR with a few
scattered sites over 1.25 FAR. During the planning process, various alternatives were
considered, including down-zoning from CD-2 to CD-1, which has a maximum FAR of 1.0
with a mixed-use bonus of .25 FAR. After much discussion and analysis, it was ultimately
decided that 1.5 FAR is suitable for Alton Road development. This is based on many
factors, including the importance of Alton Road as a commercial corridor and the existing
bus and potential future transit linkages (e.g. Bus Rapid Transit). From an urban design
viewpoint, the proposed overlay district forms a gradual stepping up of the intensity from
RM-1 on the residential neighborhood to the east, to a maximum of 1.5 FAR on the east
side of Alton Road, to a maximum of 2.0 FAR on the west side of Alton Road, to a maximum
of 2.25 FAR (2.75 for large lots) on the Bayfront in RM-3. However, it must be noted that
FAR alone does not define the building envelop that is necessary to assure compatibility
with the historic district. The height and setback regulations described below are also
necessary to achieve this goal.
Another alternative that was discussed during the planning process was to keep a FAR
bonus for residential uses in a mixed-use building, but to make the bonus an incentive to
provide affordable or workforce housing. The Planning Board did not support this
recommendation due to their consensus to limit FAR to a maximum of 1.5.
Alton Road Historic District Buffer Overlay
March 9, 201 1
Page 5 of 8
The maximum building height in the Planning Board recommended ordinance is 43 feet
along Alton Road and a maximum of 23 feet in the rear portion of the lots within 50 feet from
the rear property line for lots abutting an alley (Lenox Court) and within 60 feet from the RM-
1 district for blocks with no alley between 8 Street and 11 Street. The 23 feet height limit in
the rear of the lots is based upon maintaining consistency with the predominant 2-story
height of existing buildings in the RM-I district. For lots adjoining single family districts, the
23 feet height limit will also ensure a compatible transition in the rear portion of the
commercial property. The administration has an alternative recommendation for maximum
building height of 50 feet along the front portion of the lots fronting Alton Road and 28 feet in
the rear portion of the lots. This change is based upon information supplied by property
owners concerning industry standards for minimum ceiling heights in new retail, restaurant
and office buildings. However, this recommendation is subject to building separation
requirements for larger site development (see below) to prevent monolithic buildings at 50
feet height.
The building height limitations in the proposed overlay district are coupled with rear yard
setbacks to achieve the appropriate buffer between the RM-IIRS-4 districts and the CD-2
district. Proposed minimum building setbacks in the rear yard are 25 feet for lots with no
alley and 5 feet for lots with an alley. The existing CD-2 and CD-1 zoning districts have a 5
feet minimum rear setback irrespective of whether there is an alley (20 feet width) to provide
adequate separation between the buildings.
The overlay district proposes a minimum 5 feet setback on the front and side facing a street.
This is necessary to provide adequate pedestrian circulation space to support alternative
modes of transportation and sustain a vibrant commercial district.
The overlay district as amended by the Planning Board has no minimum interior side yard
setback, nor does it have provisions for building separation, lot aggregation or view corridors
on larger lot assemblages. Instead, the Planning Board version of the ordinance contains
language requiring architectural treatments on the faqades of buildings to be reflective of the
50 feet wide lot development pattern that is predominant in the historic district. This could
be accomplished by such things as small variations in setbacks, window placement, or
vertical and horizontal design elements on the fa~ade, subject to design review. This was
the recommendation of the Planning Board in November 2009 following extensive workshop
discussions wherein the Planning Department staff had recommended various formulas for
requiring a complete physical separation between adjacent buildings on the upper stories
above ground level retail. The intent was to prevent a continuous wall of 40-50 feet tall
buildings that would be inconsistent with the small lot development pattern of the historic
residential neighborhoods. The current recommendation from the Administration is retain the
language developed by the Planning Board with the clarification of "east and west" facades,
and to add a paragraph requiring building separation under limited circumstances as follows:
"Any development greater than 43 feet in height on a lot with more than 150 linear feet of
frontage along Alton Road shall have a separation between all portions of the structure
above a height of 28 feet, so that there is a minimum 15 feet wide view corridor running from
east to west at least every 150 linear feet along the Alton Road corridor".
The overlay district contains 9 contributing buildings in the Flamingo Park Historic District.
Those contributing buildings are proposed to be subject to two of the same conditions
applied to historic buildings in the adjoining RM-1 zoning district. Those include a prohibition
on demolition of architecturally significant portions of the building and prohibition of building
within a historic courtyard.
Alton Road Historic District Buffer Overlay
March 9, 207 7
Page 6 of 8
Residents of the Flamingo Park neighborhood were concerned about impacts of noise and
traffic from intensive commercial uses. Therefore, the proposed overlay district modifies the
underlying CD-2 land uses in several ways. One of them is by prohibiting retail uses,
restaurants, bars, entertainment establishments and similar uses at any level above the
ground floor. An exception is provided for loft or mezzanine within the interior of a ground
floor commercial space, provided that the loft or mezzanine does not exceed one third of the
floor area of the store. Based upon objections from property owners, the current
Administration recommended ordinance deletes the language limiting the loft or mezzanine
to one third of the floor area, and replaces it with language permitting "a second floor within
a ground floor commercial space, if it functions as one single contiguous establishment and
is only accessible to the public through the contiguous ground floor commercial space." This
would allow two full floors inside any given retail store, similar to CB2 or Borders book
stores, but it would not allow multilevel shopping centers.
No alcoholic beverage establishment, entertainment establishment or restaurant may be
licensed as a main permitted or accessory use in any open area above the ground floor (any
area that is not included in the FAR calculations) or at ground level in any open area within
125 feet of a residential district, except that residents of a multifamily (apartment or
condominium) building or hotel guests may use these areas, which may include a pool or
other recreational amenities, for their individual, personal use with appropriate buffering as
determined by the Planning Department or applicable land use board with jurisdiction. No
variance to this provision would be permitted.
In accord with the objective of encouraging locally oriented retail and service uses that are
compatible in scale and character with the historic districts, the overlay district requires
conditional use approval for any individual retail, restaurant, bar, entertainment
establishment or similar establishment in excess of a certain size threshold. The Planning
Dept. conducted a detailed survey of businesses in the Alton Road corridor and determined
that a threshold of 5,000 sq. ft. generally separates businesses that primarily serve the
neighborhood population from businesses that primarily serve the entire city and beyond. To
provide a generous margin of error, staff doubled the recommended threshold to 10,000 sq.
ft. for conditional use approval. The Planning Board changed the conditional use threshold
from 10,000 sq. ft. to 20,000 sq. ft. by a 4-2 vote at their meeting on August 24, 2010, based
upon objections from property owners. The Administration's recommendation is to keep the
original threshold of 10,000 sq. ft. per establishment for conditional use approval based
upon the analysis conducted by the Planning Department.
A majority of the discussions during the community workshops and Planning Board
meetings centered upon the blocks between 6th and I lth Streets. However, it was noted
that there is an incompatible scale relationship between the CD-2 zoning district and
adjoining RS-4 single family zoning districts located in the I400 block and the 1700 block.
Down-zoning to CD-1 was considered for these two blocks, but the Planning Department
recommends that the proposed overlay district will provide a more effective buffer than CD-1
due to the height and setback regulations in the overlay district. At their August 24, 2010
meeting, the Planning Board voted 5-1 to remove lots 15 and 16 from the overlay district
(northeast corner of 17 Street and Alton Road).
FISCAL IMPACT
In accordance with Charter section 5.02, which requires that the "City of Miami Beach shall
consider the long-term economic impact (at least 5 years) of proposed legislative actions,"
Alton Road Historic District Buffer Overlay
March 9, 201 I
Page 7 of 8
this shall confirm that the City Administration evaluated the long-term economic impact (at
least 5 years) of this proposed legislative action, and determined that there will be no
measurable impact on the City's budget. By nature, a zoning district amendment does not
have direct costs to the City, but it may affect long term revenue from property tax, sales tax
and other revenue streams. Although some property owners have argued that the proposed
overlay zoning will diminish their property values, the Administration believes that this is
claim is highly speculative, especially if the Administration's alternate ordinance is adopted.
The Administration's proposal would preserve all of the most valuable development rights on
each parcel, with the exception of removing the .5 bonus FAR for residential use mixed with
commercial uses. Since this is a bonus and not as-of-right floor area, it is difficult to say
whether any real development would be sacrificed. There are no existing buildings in the
district that have used this bonus. Counterbalancing any potential loss of development
rights on private property is the companion ordinance creating Parking District #5, which will
reduce minimum parking requirements thereby creating significant savings to private
property owners in the cost of providing parking spaces. This ordinance is also expected to
generally enhance property values throughout the neighborhood by permitting appropriately
scaled infill development and by encouraging the development of smaller, locally oriented
businesses.
PLANNING BOARD ACTION
November 17,2009 recommended approval as amended by a vote of 5 to 0
April 27,2010 recommended approval as amended by a vote of 5 to 0.
August 24, 201 0 motion to recommend approval as amended failed by a vote of 3 to 2.
CONCLUSION
The Administration recommends that the Mayor and City Commission open and continue
the item to a date certain of April 13, 201 1.
T:\AGENDA\2011\3-09-1 IMLTON RD HISTORIC BUFFER OVERLAY MEMO.DOCX
Alton Road Historic District Buffer Overlay
March 9, 201 I
Page 8 of 8
Proposed Alton Road Historic District Buffer Overlay
ALTON ROAD HISTORIC DISTRICT BUFFER OVERLAY - ANALYSIS OF DISPUTED ISSUES Existing CD-2 zoning FAR 1.5 ~lus .5 bonus for residential uses Residents' concerns FPNA recommended down- zoning to CD-1 which has FAR 1 .O and .25 FAR bonus for residential uses. Rationale: 2.0 FAR buildings are too massive to be compatible with the scale of the historic district stories zoning to CD-1 which has a height limit of 40 feet or 4 stories. Subsequently, all residents agreed to the Planning Board recommendation of 43 feet along Alton Road and 23 feet in the rear 50-60 feet of the property. Rationale: 50 feet is too high to be compatible with 1 and 2 story buildings in the historic district, particularly where large sites are assembled. Property Owners' concerns Opposed to losing .5 FAR resibential bonus - Rationale: diminishes property rights, and is not conducive to development of a major urban commercial corridor. 50 feet height is required along the Alton Road frontage to build ground floor retail with 3 stories of other uses on upper floors. The rear 50-60 feet of the lot needs to be minimum 28-35 feet in height to ~rovide ceiling height for ground floor retail plus one level of parking Planning Board recommendation Remove .5 FAR residential bonus Maximum building height 43 feet and a maximum of 4 stories, except that building height shall be limited to 23 feet within 50 feet from the rear property line for lots abutting an alley (Lenox Court) and within 60 feet from the RM- 1 district for blocks with no alley. Administration recommendation Remove .5 FAR residential bonus Rationale: Removing the bonus makes the building more compatible in scale, and keeping the base FAR 1.5 gives flexibility to develop commercial or residential uses. Same as Planning Board except increase 43 feet to 50 feet and increase 23 feet to 28 feet, with no height variances for height or setbacks. Rationale: Upon further analysis of industry standards for ceiling heights, staff agrees with 50 feet and 28 feet maximums. However, this is subject to building separation requirements for larger site development (see below) to prevent monolithic buildings at 50 feet height. Page 1 of 3
ALTON ROAD HISTORIC DISTRICT BUFFER OVERLAY - ANALYSIS OF DISPUTED ISSUES Page 2 of 3 Administration recommendation Clarify the Planning Board language by inserting "east and west" facades; and also add "Any development greater than 43 feet in height on a lot with more than 50 linear feet of frontage along Alton Road shall have a separation between all portions of the structure above a height of 28 feet, so that there is a minimum 15 feet wide view corridor running from east to west at least every 150 linear feet along the Alton Road corridor." See attached graphic. Recommend the following alternative language, "...except that a second floor within a ground floor commercial space may be permitted within the interior premises of a multistory building if it functions as one single contiguous establishment and is only accessible to the public through the contiguous ground floor commercial space." Rationale: This change will permit the internal 2-story retail advocated by the property owners without allowing more intense multilevel shopping centers which the residents oppose. This is subject to reducing the size of the threshold for individual commercial businesses requiring conditional use approval. Existing CD-2 zoning Building separation - for residential use, sum of the side yards shall equal 16% of the lot width minimum 7.5 ft; otherwise none required 2-story retail - not regulated in CD-2 Property Owners' concerns Opposed to building separation requirements but do not object to the architectural differentiation recommended by the Planning Board Advocate for 2 levels of retail space internal to a single store such as in CB2 or typical Borders book stores Residents' concerns Recommend same as for RM-1 in Flamingo Park historic district: "No more than 2 contiguous lots may be aggregated for development purposes" Rationale: This follows the same small lot development pattern as the historic district and most existing buildings along Alton Road and prevents large monolithic buildings Opposed to 2-story retail in the form of multilevel shopping centers such as 5Ih and Alton. Rationale: Higher intensity aggregations of retail uses are not compatible with the residential neighborhood. Planning Board recommendation The faqades of any building constructed on more than 50 linear feet of frontage along Alton Road shall be divided into segments with building massing and architectural treatments intended to be reflective of the 50 feet wide lot development pattern that is predominant in the historic district Retail uses, restaurants, bars, entertainment establishments and similar uses shall not be permitted at any level above the ground floor, except that a loft or mezzanine containing these uses may be permitted within the interior of a ground floor commercial space provided that the total floor area of any such loft or mezzanine does not exceed onethird the total floor area in that room in which the loft space or mezzanine is located. This subsection shall not apply to existing and proposed retail uses in existing buildings.
ALTON ROAD HISTORIC DISTRICT BUFFER OVERLAY - ANALYSIS OF DISPUTED ISSUES ITEMS WITH CONSENSUS AMONG ALL GROUPS = Boundaries of the overlay district (although some residents of Palm View may not agree with omitting the corner of 17 St. and Alton Road) Maximum 4 stories = Rear step back of buildings above the first two stories - 50 with alley and 60 feet with no alley All minimum setbacks - front 5 ft, side facing street 5 ft., interior side 0 ft., rear 5 ft. with alley and 25 ft. with no alley Regulations for lots containing contributing historic buildings Prohibition on alcoholic beverage, entertainment or restaurant uses in any open area above the ground floor, no variances for these Page 3 of 3 Administration recommendation Keep the original recommended threshold of 10,000 sq. ft. per establishment for conditional use approval. Rationale: The Planning Dept. conducted a detailed survey of businesses in the Alton Road corridor and determined that a threshold of 5,000 sq. ft. generally separates businesses that primarily serve the neighborhood population from businesses that primarily serve the entire city and beyond. To provide a generous margin of error, staff doubled the recommended threshold to 10,000 sq. ft. Existing CD-2 zoning Conditional uses - size of individual establishments not regulated in CD-2 Property Owners' concerns Opposed to conditional use approval based on size of establishments, but satisfied with a compromise with the Planning Board to raise the threshold from 10,000 sq. ft. to 20,000 sq. ft. Residents' concerns Opposed to destination- type commercial uses on the east side of Alton Road. Rationale: Uses that attract a majority of their customers from outside the neighborhood will add to traffic congestion, parking needs and other externalities that will negatively impact the residential character of the historic district. Residents support the requirement for businesses above 1 0,000 sq. ft. to get conditional use approval from the Planning Board. Planning Board recommendation Any individual retail, restaurant, bar, entertainment establishment or similar establishment in excess of 20,000 square feet, inclusive of outdoor seating areas, shall require conditional use approval.
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Following A Duly Noticed
Public Hearing Accepting The Recommendation Of The HAstoric Preservation Board (HPB) And Granting A
Certificate Of Appropriateness For The Demolition Of The 53 Street Restrooms, Located At 5301 Collins Avenue.
Key Intended Outcome Supported:
Ensure well designed quality capital projects.
Supporting Data (Surveys, Environmental Scan, etc.):
84.1 % of Mid Beach residents surveyed in the 2009 Community Satisfaction Survey rated Overall Quality of Life
within the City of Miami Beach as excellent & good compared to 75% of residents in the City overall.
87.2% of residents surveyed in the 2009 Community Satisfaction Survey rated the appearance and maintenance of
the City's public buildings as good or excellent. Completing this Project will improve overall rating.
.----.
Should the recommendation of the HPB granting a Certificate of Appropriateness for the demolition of the 53m
Street Restrooms located at 5301 Collins Avenue be approved?
Item Summary1Recommendation:
The 53m Street Restroom facility was previously identified as one of the six (6) beachfront restroom facilities which
were in critical need of replacement.
On November 10,2004, the City Commission adopted Resolution No. 2004-25741 authorizing the City to enter into
a Design-Build Agreement with Tran Construction to construct the beachfront restrooms and concession facilities
located at 21St, 46th and 64th Streets. Due to limited funding, the facility on 53* Street, which was originally part of
the package, was eliminated.
Funding for the Project became available in FY 0911 0. On September 20,201 0, a Notice to Proceed was issued to
C3TS, via the Miami-Dade County School Board Contract, for the full review and reconciliation of the 60%
documents against the new Florida Building Code; HPB presentation; 100% construction documents issuance;
local and state permitting assistance; bidding assistance; and construction administration services for the 53d
Street Restrooms Project. The scope of services also includes re-designing the concession building to
accommodate the Ocean Rescue office, which currently occupies a section of the existing restroom facility.
On January I lth, 201 1, the Historic Preservation Board (HPB);oted to recommend that the request for the
Certificate of Appropriateness for demolition of the existing 53 Street Restrooms facility be granted, and on
January lgth, 201 1, the City Commission approved Resolution No. 201 1-27572, setting a Public Hearing to
consider its issuance.
I Adopt the Resolution. I
Advisory Board Recommendation: I Historic Preservation Board
Financial Information:
City Clerk's Office Legislative Tracking:
Thais Vieira x.2702
OBPI
AMIBEACH
Account
I I
Total I
Amount Source of
Funds:
Financial Impact Summary:
1
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO:
FROM:
Mayor Matti Herrera Bower and Members of the City Commission
Jorge M. Gonzalez, City Manager
DATE: March 9, 201 1
SUBJECT: A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF THE ClTY OF
MIAMI BEACH, FLORIDA, FOLLOWING A DULY NOTICED PUBLIC HEARING
ACCEPTING THE RECOMMENDATION OF THE HISTORIC PRESERVATION
BOARD AND GRANTING A CERTIFICATE OF APPROPRIATENESS FOR THE
DEMOLITION OF THE 53RD STREET RESTROOMS, A NON-CONTRIBUTING
FACILITY LOCATED AT 5301 COLLINS AVENUE.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
BACKGROUND:
The Administration previously identified six (6) beachfront restroom/concession facilities, which
were in critical need of replacement. The subject facilities are located east of Collins Avenue at
21St, 2gth, 46th, 53rd, 64*, and 72nd Streets. Because beach tourism is vital to the economic well
being of our community, and the availability of safe, clean and accessible restrooms and
concession facilities is vital to beach tourism, the Administration initiated an effort to replace the
deteriorated facilities with new standardized facilities.
On November 10,2004, the City Commission adopted Resolution No. 2004-25741 authorizing
the City to enter into a Design-Build Agreement with Tran Construction to construct the
beachfront restrooms and concession facilities located at 21St, 46th and 64th Streets, in
accordance with the sixty percent (60%) design plans prepared by Corzo, Castella, Carballo,
Thompson and Salman (C3TS) and the City's Design Criteria Specification Package. Due to
limited funding, the facility on 53rd Street, which was originally part of the package, was
eliminated. The construction of these facilities was completed in 2007.
In 2007, Tran Construction was authorized, by an approved change order to their existing
contract with the City, to proceed with the design of the 35th Street Restrooms facility, based on
the 60% documents previously designed for the 2gth Street facility.
On May 14, 2009, Invitation to Bid (ITB) No. 39-08/09 for the construction of the 35" Street
Restrooms facilities was issued, and on September 09, 2009, the Commission approved the
rejection of all bids since the use of a Job Order Contract would result in considerable savings.
The construction of these facilities was completed on May, 201 0.
Funding for the 53rd Street Restroom Facilities became available in FY 09/10. On September 20,
2010, a Notice to Proceed was issued to C3TS, via the Miami-Dade County School Board
Contract for: the full review and reconciliation of 60% documents against the new Florida
Building Code; presentation to the Historic Preservation Board (HPB); 100% construction
documents issuance; local and state permitting assistance; bidding assistance; and construction
administration services. The scope of services also include re-designing the concession building
Commission Memorandum - 5p Street Restrooms
March 9,2011
Page 2 of 2
to accommodate the Ocean Rescue office, which currently occupies a section of the existing
restroom facility.
On January I lth, 201 1, the HPB voted to recommend that the request for the Certificate of
Appropriateness for demolition of the existing 53rd Street Restrooms facility be granted, and
on January 1 gth, 201 I, the City Commission approved Resolution No. 201 1-27572, setting a
Public Hearing to consider its issuance.
CONCLUSION:
The Administration recommends that the City Commission grant a Certificate of Appropriateness
for the demolition of the 53rd Street Restrooms, a non-contributing facility located at 5301 Ocean
Drive.
T:MGENDA\;ZOI 1\3-09-11\53rd Street Restrooms - Demolition - Memo.doc
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF THE ClTY OF
MIAMI BEACH, FLORIDA, FOLLOWING A DULY NOTICED PUBLIC HEARING
ACCEPTING THE RECOMMENDATION OF THE HISTORIC PRESERVATION
BOARD AND GRANTING A CERTIFICATE OFAPPROPRIATENESS FOR THE
DEMOLITION OF THE 53RD STREET RESTROOMS, A NON-CONTRIBUTING
FACILITY LOCATED AT 5301 COLLINS AVENUE.
WHEREAS, the 53rd Street Restroom Facility was previously identified as one of the six (6)
beachfront restroom facilities to be in critical need of replacement; and
WHEREAS, the availability of safe, clean and accessible restrooms facilities is vital to beach
tourism and the economic well being of our community, the Administration initiated an effort to
replace the deteriorated facilities with new standardized facilities; and
WHEREAS, on April 18, 2001, Corzo, Castella, Carballo, Thompson and Salman (C3TS)
was awarded a contract, via Resolution No. 2001-24348, for architectural, engineering and
construction administration services, required to construct five (5) oceanfront restroom/concession
facilities located at 64th, 53rd, 46th, 2gth, and 21St Streets; and
WHEREAS, on November 10, 2004, the City Commission adopted Resolution No. 2004-
25741 authorizing the City to enter into a Design-Build Agreement with Tran Construction to
construct the beachfront restrooms and concession facilities located at 21St, 46th and 64th Streets;
and
WHEREAS, due to limited funding, the facility on 53rd Street, which was originally part of the
package, was eliminated; and
WHEREAS, funding for the 53rd Street Restroom Facility Project became available in FY
09/10; and
WHEREAS, on September 20,2010 a Notice to Proceed was issued to C3TS for the full
review and reconciliation of 60% documents against the new Florida Building Code, presentation to
the Historic Preservation Board (HPB), 100% construction documents issuance, local and state
permitting assistance, bidding assistance and construction administration services for the 53" Street
Restrooms Project; and
WHEREAS, the scope of services also includes re-designing the concession building to
accommodate the Ocean Rescue office, which currently occupies a section of the existing restroom
facility; and
WHEREAS, on January I l', 2011, the Historic Preservation Board (HPB) voted to
recommend that the request for the Certificate of Appropriateness for demolition of the existing 53"
Street Restrooms facility be granted; and
WHEREAS, on January 1 gth, 201 I, the City Commission approved Resolution No. 201 1 -
27572, setting a Public Hearing to consider its issuance.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND ClTY COMMISSION OF
THE ClTY OF MIAMI BEACH, FLORIDA, that, following a duly noticed public hearing, the Mayor
and City Commission hereby accept the recommendation of the Historic Preservation Board and
grant a Certificate of Appropriateness for the demolition of the 53" Street Restrooms, located at
5301 Collins Avenue.
PASSED AND ADOPTED this day of ,2011.
ATTEST: ClTY OF MIAMI BEACH:
City Clerk
Robert E. Parcher
APPROVED AS TO
Mayor
Matti Herrera Bower
T:\AGENDA\2011\3-09-11\53rd Street Restrooms - Demolition - Reso.doc
I CITY OF MIAMI BEAGH
NOTICE OF PUBLIC M3UWdG
I
NOTICE IS HEREBY given that a public hearing will be held by the City Commission o
of Miami Beach, in 'the Commission Chambers, 3rd fl&, City Hall, 1700 Wednesday
2011 at 10:15 A.M., Pursuant To Migmi Beach City Code Sect~on M8-563; To Consider
Certificate Of Appropriateness For The Demolition Of The 53rd Stred mstrooms, Locat
Collins Avenue. . ~i.
Inquiries may be directed to the Office of Capital Improvement Projects at.(305) 6
INTERESTED PARTIES are invited to appear at this meeting. or be represented by an agent. or
express their views in writing addressed to the City Commission, c/o the City Clerk, 1700 Convention
Center Drive, 1st Floor, City Hall, Miami Beach, ~lorida 33139. This meeting may be opened an?
continued and, under such circumstances additional legal notice would not be provided. -
1,." I
Robert E. Parcher
City Clerk
City of Miami Beach
-1
Pursuant to Section 286.0105, Fla. Stat., the City hereby advises the public that: if a person dFi6e>-
to appeal any decision made by the City CommiSsion with respect to any matter considered.at?ib:
meeting or its hearing, such person must ensure that a verbatim record of the proceedings is made?-
which record includes the testimony and evidence upon which the appeal is to be based. cis notice2
does not constitute consent by the City for the introduction or admission of otherwise inadrnie~ble-
or irrelgvant evidence, nor does it authorize challenges or appeals not otherwise allowed by law.
L
To request this material in accessible format, sign language interpreters, information on acc* for
persons with disabilities, andlor any accommodation to review any document or participate,i$any8-
c~ty-sponsored proceeding, please contact (305) 604-2489 (voice), (305) 673-721 80 five aays!n;
I advance to initiate your request. lTY users may also call 711 (Flonda Relay Service). * I
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Approving The City's FY 201 1112 Federal Legislative Agenda.
Key Intended Outcome Supported: I Supports Multiple KlOs
Supporting Data (Surveys, Environmental Scan, etc.): The quality of the beaches appears as one
of the most important areas affecting quality of life. More recreational opportunities is ranked as one
of the changes that will make Miami Beach a better place to live. Storm drainage catch basins
cleaning citywide; improving infrastructure was listed number 5 in important safety areas for the City
Issue:
Shall the City Commission approve the recommended list of Federal Legislative Priorities?
Item SummarylRecommendation:
Each year, the Mayor and City Commission adopt the City's legislative priorities that will be pursued by
the City's representatives in Washington D.C. during the annual Congressional Session. The attached
list of priorities was developed by the Administration in consultation with the City's lobbyists, and by
meetings held on February 22-23, 201 1 between the Mayor and each Commissioner, and the City's
lobbyists.
The proposed priorities include appropriation, authorization, and legislative requests that were developed
through discussions between the Administration, the Mayor and City Commission, and the City's federal
lobbyists.
The City has been very successful in securing appropriations for City projects in the past few years, most
notably in the areas of beach renourishment and transportation. The City has had some success with
funding for historic preservation and infrastructure improvements, although competition for this funding has
grown significantly. Unfortunately, due to the national political climate, the opportunity to seek earmarks
and appropriations no longer exists. The City's Federal Legislative Agenda has been reorganized to
identify programs and opportunities for City projects that do not require an earmark.
In addition to the Critical Priorities of Beach Renourishment and the Miami Beach Convention Center and
Conference Facility Expansion, the City's Federal Legislative Agenda includes items related to the pending
authorization bills, impacts of the Port of Miami Deep Dredge Project, Programmatic support, Regulatory
Reform and Tax Policy, and Education.
Advisory Board Recommendation:
NIA
City Clerk's Office Legislative Tracking:
Kevin Crowder, Economic Development
'inancia1 Information:
AGENDA i+eM R7 6
DATE 3-7-11
Account Source of
Funds:
OBPl
Financial Impact Summary: NIA
1
2
Total
Amount
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 331 39, www.miomibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti H. Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: March 9, 201 1 6
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING THE CITY'S FISCAL YEAR 2011112
FEDERAL LEGISLATIVE AGENDA.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Each year, the Mayor and City Commission adopt the City's funding and legislative priorities
that will be pursued by the City's representatives in Washington D.C. during the annual
Congressional session.
The proposed priorities include appropriation, authorization, and legislative requests that
were developed through discussions between the Administration, the Mayor and City
Commission, the City Attorney, and the City's federal lobbyists.
The City has been very successful in securing appropriations for City projects in the past few
years, most notably in the areas of beach renourishment and transportation. The City has
had some success with funding for historic preservation and infrastructure improvements,
although competition for this funding has grown significantly. Unfortunately, due to the
national political climate, the opportunity to seek earmarks and appropriations no longer
exists. The City's Federal Legislative Agenda has been reorganized to identify programs and
opportunities for City projects that do not require an earmark.
In addition to the Critical Federal Priorities of Beach Renourishment and the Miami Beach
Convention Center and Conference Facility Expansion, the City's Federal Legislative
Agenda includes items related to the pending authorization bills, impacts of the Port of Miami
Deep Dredge Project, Programmatic support, Regulatory Reform and Tax Policy, and
Education. The Health Advisory Committee has requested that the City include Phase 2 of
the Hospital Emergency Power Plant Project on the Federal Agenda.
PROPOSED 201 1/12 FEDERAL LEGISLATIVE AGENDA:
CRITICAL FEDERAL PRIORITIES
Beach Renourishment
Armv Corps of Engineers Renourishment Proiect - For over a decade, the City of
Miami Beach has been seeking implementation of an effective long term solution,
through a Federal partnership with the full and united support of our Congressional
Delegation, to preserve the coastline and effectively prevent devastating shoreline
March 9, 201 1
Commission Memorandum - Federal Legislative Priorities
Page 2 of 4
erosion. The current "band-aid" solutions to address erosion are nearing an end
and another Hurricane Season is approaching. The lack of action on a long-term
solution is no longer acceptable. The plan to relocate sand from South Beach to the
northern beaches confirms the depletion of the local borrow pits and represents the
final renourishment action under existing circumstances.
Resolution of the Foreian Source Sand Issue - Miami-Dade County, which currently
holds the 50 year contract with the US Army Corps of Engineers (USACE) for beach
renourishment activities, learned from the USACE in the late 1990s that the borrow
pits off its shores were severely depleted and an alternate source of sand was
essential. As a result, the USACE began a study to determine whether any feasible
sources were available domestically before allowing project sponsors to seek a
source outside of the United States. Regrettably after 12 years, the USACE remains
unable to come to a conclusion on this urgent matter.
lm~lementation of Test Beach Proiect I Reef Balls - The project is 100% federally
funded and funds are currently available. The plan is to construct the breakwater
immediately after the beach nourishment project, towards the end of the Summer
2011. The City will monitor progress of this project and advocate for its full
implementation.
Miami Beach Convention Center and Conference Facility Expansion
The Miami Beach Convention Center is South Florida's third largest economic engine,
after Miami International Airport and the Port of Miami. Discussion about enhancements to
the Miami Beach Convention Center have been ongoing for almost ten years, culminating
with a plan of action that was agreed upon by the City of Miami Beach and Miami-Dade
County, in conjunction with interested stakeholders, to develop a long-term vision and
master plan for this regional convention facility. The result is a master plan which looked
"outside of the box" at possibilities to make the facility competitive in today's convention
and meeting business climate. The City of Miami Beach is seeking to identify opportunities
for Federal partnership related to:
o Convention Center Access and lnfrastructure Improvements with the
Departments of Transportation and Commerce;
o Sustainability, LEED, Renewable Energy and Green Building Components with
the Department of Energy and the EPA;
o Debt and Equity Funding Opportunities through New Market Tax Credits and the
Department of Treasury;
o Potential Partnerships through the Proposed Growth Zones.
AUTHORIZATION BILLS
Support re-authorization of the Transportation Act, to include authorization for the
Atlantic Greenway Corridor, Convention Center Access Improvements, and Convention
Center Hotel Access Improvements.
Support re-authorization of the Water Resources Development Act, to include
authorization of the Flamingo Neighborhood Stormwater Infrastructure and Right-of-way
improvement project.
Support reauthorization of the Workforce Investment Act with focus on protecting local
flexibility.
PORT OF MIAMI DEEP DREDGE IMPACTS
Pursue federal assistance to ensure that the City is not negatively impacted by Miami-
Dade County's plans to relocate or replace any part of the 54-inch wastewater main from
South Pointe to Virginia Key, including a requirement that the construction of the utility
March 9, 201 I
Commission Memorandum - Federal Legislative Priorifies
Page 3 of 4
tunnel be underway in 201 4; that non-City funding is identified for the construction of the
South Pointe Coast Guard Booster Pump Station if the utility tunnel is not constructed;
and that the funding for the required relocation of the utilities be paid for by funding
sources related to the port dredging, rather than paid for by the Miami-Dade Water and
Sewer System.
The additional cargo traffic that will be accommodated by the Deep Dredge will also
result in significant increases in the volume of traffic utilizing both the MacArthur
Causeway and Interstate-395. The Florida Department of Transportation has identified
an interim solution that will partiallv mitigate this impact, but a long-term solution must be
identified and implemented to ensure that the continued economic sustainability of Miami
Beach is not threatened.
PROGRAMATIC SUPPORT
ldentify potential resources and associated criteria for local development of alternative
water sources, including funding support for a study of the feasibility of desalinization in
Miami Beach, as well as funding opportunities for water reclamation activities.
Support full funding of the Community Development Block Grant, HOME Housing
Partnerships, Energy Efficiency Block Grant, Urban Area Security Initiative, Hazard
Mitigation and Pre-Disaster Mitigation programs.
Monitor, report and advocate for full funding of budget allocations which fund social
services and other programs provided by Miami Beach organizations.
Race to the Green and other sustainability initiative support.
Support funding opportunities for Phase 2 of the Hospital Emergency Power Plant
Project.
The City strongly encourages and supports the direct allocation of federal funding to
local governments, without state and/or county pass-through. The City further feels that
this position should be a key element of the White House's new Urban Policy.
REGULATORY REFORM AND TAX POLICY
ldentify and address issues related to the Federal Historic Tax Credit Program.
ldentify potential application and eligibility of New Market Tax Credits to the Convention
Center Project.
Municipal Bonds - monitor potential legislation to preserve the ability of cities to raise
funding in the bond markets.
Anchoring and Mooring of Vessels - explore opportunities with the U.S. Coast Guard
and the U.S. Army Corps of Engineers to address the issue of boats inappropriately
anchoring and mooring.
Open Visas -work with other interested parties to minimize regulatory impediments to
the ability of foreign tourists to receive visas to visit the United States.
EPA Discharge Regulations - work with other affected organizations to minimize the
negative impacts of the changes to the EPA's stormwater discharge regulations.
Oppose efforts to increase the authorized Truck Weight and Length Limits on the
Interstate Highway System.
Support establishment of a National Catastrophe Fund.
EDUCATION
ldentify Opportunities to continue the City's After School Program
Work to identify and apply to additional educational programs such as additional funding
competitions for Race to the Top and Innovation grants.
March 9, 201 1
Commission Memorandum - Federal Legislative Priorities
Page 4 of 4
CONCLUSION
The Administration recommends that the Mayor and City Commission review the proposed
Federal legislative agenda, establish the priorities and adopt the attached Resolution.
TAAGENDAUOI 1\3-09-1 l\Federal Agenda Memo.doc
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND ClTY COMMISSION
OF THE ClTY OF MIAMI BEACH, FLORIDA, APPROVING
THE CITY'S FEDERAL LEGISLATIVE AGENDA FOR THE
FIRST SESSION OF THE 112~~ CONGRESS.
WHEREAS, the City must avail itself of all potential sources of funds; and
WHEREAS, Federal legislation may need to be enacted to protect and enhance the
City's interests; and
WHEREAS, action of Federal executive agencies may be necessary for the same
purposes; and
WHEREAS, it is imperative that the City's legislative consultant is aware of, and has
a list of, City priorities; and
WHEREAS, the City's legislative consultant has met with the Mayor, City
Commission, City Attorney, and Administration to identify priorities; and
WHEREAS, the Administration has prioritized funding needs and identified potential
funding sources; and
WHEREAS, the City's numerous Federal-level needs have been assessed and
prioritized to produce the most effective use of its legislative team.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND ClTY
COMMISSION OF THE ClTY OF MIAMI BEACH, FLORIDA, that the recommended
Federal Legislative Agenda for the first session of the 110' Congress be approved, as
more specifically set forth in the attached Commission Memorandum.
PASSED and ADOPTED this day of ,2011.
ATTEST:
City Clerk
T:V\GENDAW03\FEB2603\REGUIAR\FEDERAL PRIORITIES RESO.DOC
Mayor
APPROVED AS TO
FORM & LANGUAGE . --
&FOR EXECUTION
R7 - Resolutions
R7C A Resolution Approving The Basis Of Design Report For The Miami Beach
Convention Center Enhancement And Expansion Master Plan.
(Tourism & Cultural Development)
(Memorandum & Resolution to be Submitted in Supplemental)
Agenda Item R? C-
Date 3-q-11
THIS PAGE INTENTIONALLY LEFT BLANK
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving A Contract Award,
Pursuant To Invitation To Bid No. 07-10/11, For The Right-of-way Infrastructure Improvement Program -
Neighborhood No. 1 - Biscayne Point; Authorizing The Mayor And City Clerk To Execute An Agreement With David
Mancini & Sons, Inc., In The Not-to-Exceed Amount of $10,907,759, For The Construction Of The Project, Plus A
10% Project Contingency In The Amount Of $1,090,776, For A Grand Total Of $1 1,998,535; Appropriating
$6,675,401 From Funds Previously Appropriated In The Capital Budget; And Further Appropriating $5,323,134 From
Fund 429 Stormwater Projects Line of Credit, With Such Funds To Be Repaid From Proposed Future Stormwater
Bonds; Further Authorizing The Administration To Engage In Value Engineering To Further Reduce The Cost And
Time For Completion Of Said Project.
Key Intended Outcome Supported: I Ensure well-maintained infrastructure
Supporting Data (Surveys, Environmental Scan, etc.):
The 2007 Community Satisfaction Survey noted 82% of North Beach residents rated recent capital projects
completed as "excellent" or "good" compared to 89% of residents citywide.
Issue: I Shall the City Commission adopt the resolution?
Item SummarylRecommendation:
The work specified in this bid consists of the construction of the infrastructure and site works for the Biscayne Point
Right-of-way Improvements Project. The work will include but not be limited to demolition, tree removal1 relocation,
site preparation, earthwork, roadway milling and resurfacing, asphalt pavement installation, curb and gutter installation,
sidewalk restoration, signage and striping installation, water main improvements, storm water improvements, lighting
improvements, irrigation improvements, entry improvements, vegetation and planting within the Biscayne Point,
Stillwater, and Biscayne Beach Neighborhoods.
ITB No. 07-10/11 was issued on November 30, 2010, with an opening date of January 27, 2011. The pre-bid
conference was held on December 13, 2010. During the pre-bid conference, prospective bidders were instructed on
the procurement process and the information their respective proposals should contain. Bidsync issued bid notices to
3,761 prospective bidders which resulted in the receipt of nine (9) bids.
On February 14 and February 17, 201 1, the TRP convened to shortlist and interview bidders. Upon completion of the
interviews, the TRP discussed their individual perceptions of each prospective bidder's qualifications, experience, and
competence to score and rank the firms accordingly. David Mancini & Sons, lnc. received all five first-place votes for
contract award.
Even though David Mancini & Sons, Inc. (DMSI) was founded in 2010, its project team has extensive experience
working in Miami Beach. Until recently, the project team was part of Ric-Man International, Inc. and oversaw several
major capital projects throughout the City. Some examples include water main and draina R e replacements along
Sheridan Avenue and West 41'' Street ($27,110,221 total cost), water main installations at 6 Stre?! and F;paniola
Way ($13,107,139 total cost), and installation of sanitary sewer, water mains, and drainage along 5 to 15 Streets
($18,228,903 total cost). In addition, DMSI is also a JOC Horizontal ROW Contractor.
After considering the review and recommendation of City staff, the City Manager exercised his due diligence and
carefully considered the specifics of this ITB process. As a result, the City Manager recommends to the Mayor and
City Commission to award the contract to David Mancini & Sons, Inc.
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
I I
Financial Information:
4
5
6
Approved Account
429-2321-069357 - Fund 429 Stormwater Projects Line of Credit
384-2321-069357 - Fund 384 - 2003 GO Bonds - Neighborhoods
420-2321-069357 - Fund 420 Water & Sewer GBL Series 2010
429-2321-000356 - Fund 429 Stormwater Projects Line of Credit
Source of
Funds:
OBPl
Total $1 1,998,535
City Clerk's Office Legislative Tracking: I Janette Fernandez-Arencibia, ext. 7170
$316,385
$290,469
for Contingency
384-2321-069357 - Fund 384 - 2003 GO Bonds - Neighborhoods
for Contingency
420-2321-000356 - Fund 420 Water & Sewer GBL Series 2010 for
Contingency
1
2
3
Amount
$4,839,213
$3,163,856
$2,904,690
$483,921
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: March 9, 201 1
ClTY COMMISSION OF THE CITY OF MIAMI 26 SUBJECT: A RESOLUTION OF THE MAYOR
BEACH, FLORIDA, APPROVING A CONTRACT AWARD, PURSUANT TO
INVITATION TO BID NO. 07-1 011 1, FOR THE RIGHT-OF-WAY INFRASTRUCTURE
IMPROVEMENT PROGRAM - NEIGHBORHOOD NO. I - BISCAYNE POINT;
AUTHORIZING THE MAYOR AND ClTY CLERK TO EXECUTE AN AGREEMENT
WlTH DAVID MANClNl & SONS, INC., IN THE NOT-TO-EXCEED AMOUNT OF
$10,907,759, FOR THE CONSTRUCTION OF THE PROJECT, PLUS A 10%
PROJECT CONTINGENCY IN THE AMOUNT OF $1,090,776, FOR A GRAND TOTAL
OF $1 1,998,535; APPROPRIATING $6,675,401 FROM FUNDS PREVIOUSLY
APPROPRIATED IN THE CAPITAL BUDGET; AND FURTHER APPROPRIATING
$5,323,134 FROM FUND 429 STORMWATER PROJECTS LINE OF CREDIT, WlTH
SUCH FUNDS TO BE REPAID FROM PROPOSED FUTURE STORM WATER
BONDS; FURTHER AUTHORIZING THE ADMINISTRATION TO ENGAGE IN VALUE
ENGINEERING TO FURTHER REDUCE THE COST AND TIME FOR COMPLETION
OF SAID PROJECT.
ADMINISTRATION RECOMMENDATION
Approve the award of contract.
KEY INTENDED OUTCOMES SUPPORTED
Ensure well-maintained facilities.
FUNDING
$4,839,213 429-2321-069357 - Fund 429 Stormwater Projects Line of Credit
$3,163,856 384-2321 -069357 - Fund 384 - 2003 GO Bonds - Neighborhoods
$2,904,690 420-2321-069357 - Fund 420 Water & Sewer GBL Series 2010
$483,921 429-2321-000356 - Fund 429 Stormwater Projects Line of Credit for Contingency
$316,385 384-2321-069357 - Fund 384 - 2003 GO Bonds - Neighborhoods for Contingency
$290,469 420-2321-000356 - Fund 420 Water & Sewer GBL Series 201 0 for Contingency
$1 1,998,535 Total
ANALYSIS
On October 15, 2003, the Mayor and City Commission adopted Resolution No. 2003-25376,
approving the Infrastructure Improvement Program Basis of Design Report (BODR) for the
Commission Memorandum - ITB-07-10/11- Biscayne Point ROW lmprovements
March 9, 201 1
Page 2 of 5
Biscayne Point Neighborhood prepared by The Corradino Group, Inc. This BODR was the
culmination of a comprehensive planning effort that included input from and reviews by
residents, various City Departments, and the Design Review Board (DRB). After several
unfruitful attempts to negotiate a reasonable fee for the design, bid and award, and construction
administration of the project, the City terminated its relationship with The Corradino Group Inc.
On October 13, 2004, the City issued a Request for Qualifications (RFQ), to select another
Consultant to complete the Biscayne Point Neighborhood Improvement Project. As a result, on
July 27, 2005, the Mayor and City Commission adopted Resolution No. 2005-25973, approving
and authorizing the Mayor and City Clerk to execute an agreement with EAC Consulting, Inc. to
provide professional Engineering and Landscape Architecture consulting services for the
Biscayne Point Neighborhood Right-of-way (ROW) lmprovement Project.
In general, the Project limits are bounded by 86th Street to the north, 77" Street to the South,
Crespi Boulevard to the east, and Biscayne Bay to the west. The proposed work activities are
anticipated along all the right-of-ways located within the Biscayne Point, Biscayne Beach, and
Stillwater islands. For a graphical representation of the Project limits, reference Exhibit A.
SCOPE OF SERVICES
The work specified in this bid consists of the construction of the infrastructure and site works for
the Biscayne Point Right-of-way lmprovements Project. The work will include but not be limited
to demolition, tree removal1 relocation, site preparation, earthwork, roadway milling and
resurfacing, asphalt pavement installation, curb and gutter installation, sidewalk restoration,
signage and striping installation, water main improvements, storm water improvements, lighting
improvements, irrigation improvements, entry improvements, vegetation and planting within the
Biscayne Point, Stillwater, and Biscayne Beach Neighborhoods.
BID PROCESS
Invitation to Bid (ITB) No. 07-1011 1 was issued on November 30, 2010, with an opening date of
January 27, 201 1. The pre-bid conference was held on December 13, 2010. During the pre-bid
conference, prospective bidders were instructed on the procurement process and the
information their respective proposals should contain.
Bidsync issued bid notices to 3,761 prospective bidders which resulted in the receipt of the
following nine (9) bids:
Central Florida Equipment Rentals, Inc.
David Mancini & Sons, Inc.
Foster Marine Contractors, Inc.
GlobeTec Construction, LLC
Horizon Contractors, Inc.
Lanzo Construction Co. Florida
Ric-Man International, Inc.
Southeastern Engineering Contractors, Inc.
Williams Paving Co., Inc.
Through the Procurement Division's review of each bid for responsiveness, Ric-Man
International, Inc. and Foster Marine Contractors, Inc., the third (3rd) and ninth (9") highest
bidders at $13,441,335.47 and $18,664,050.90 respectively, were disqualified for not meeting
Commission Memorandum - I TB-07- 10/11- Biscayne Point ROW Improvements
March 9, 20 1 1
Page 3 of 5
the ITB's 75% self-performance minimum requirement by noting that 34.05% and 44.89% of the
work respectively was to be subcontracted. Horizon Contractors, Inc., the sixth (6th) highest
bidder at $14,762,011.57, was also disqualified for failing to submit omitted information as
requested.
As a result, the following table provides the proposed lump sum bid prices of the six (6)
responsive bids:
The Technical Review Panel (TRP) consisted of the following individuals:
Humberto Cabatias, Capital Projects Coordinator, CIP Office
Hermes Diaz, Civil Engineer II, Public Works Department
Ricardo Guzman, Senior Planner, Planning Department
Janette Fernandez-Arencibia, Capital Project Coordinator, CIP Office
Jose Perez, Civil Engineer Ill, Public Works Department
On February 14, 201 1, the TRP convened to shortlist bidders based on the following criteria:
50 Points - Base Bid Price
10 Points - Risk Assessment PlanNalue Added Submittals
10 Points - Past Performance Evaluation Surveys
10 Points - Qualifications of Bidder
As a result of the shortlisting process, the TRP invited the following companies for interviews:
Southeastern Engineering Contractors, Inc.
GlobeTec Construction, LLC
Central Florida Equipment Rentals, Inc.
David Mancini & Sons, Inc.
On February 17, 201 1, the TRP reconvened to interview the shortlisted bidders based on the
following criteria:
20 Points - Presentation and interview of key personnel
Commission Memorandum - l TB-07- 10/11- Biscayne Point ROW lmprovements
March 9, 201 1
Page 4 of 5
Upon completion of the interviews, the TRP discussed their individual perceptions of each
prospective bidder's qualifications, experience, and competence to score and rank the firms
accordingly. David Mancini & Sons, lnc. received all five first-place votes for contract award as
noted below:
FINAL RANKING
David Mancini & Sons, Inc.
David Mancini & Sons, Inc.
GlobeTec Construction, LLC
Lanzo Construction Co. Florida
Even though David Mancini & Sons, Inc. (DMSI) was founded in 2010, its project team has
extensive experience working in Miami Beach. Until recently, the project team was part of Ric-
Man International, Inc. and oversaw several major capital projects throughout the City. Some
examples include water main and drainage replacements along Sheridan Avenue and West 41''
Street ($27,110,221 total cost), water main installations at 6th Street and Espanola Wa
($13,107,139 total cost), and installation of sanitary sewer, water mains, and drainage along 5 ,K
to 15'~ Streets ($18,228,903 total cost). In addition, DMSI is also a JOC Horizontal ROW
Contractor.
CITY MANAGER'S REVIEW
1 (91)
2 (84)
3 (59)
After considering the review and recommendation of City staff, the City Manager exercised his
due diligence and carefully considered the specifics of this ITB process. As a result, the City
Manager recommends to the Mayor and City Commission to award the contract to David
Mancini & Sons, Inc.
It should be noted that the City's regular process of considering the price for projects and its
standard process for bidding construction projects has resulted in a price that is reflective of the
current market. At present, it appears that the market is very competitive and that the City may
continue to receive bids that are lower than those received in the past year or so. The public
procurement process, which is an open and competitive, transparent process, has again served
the City to provide the lowest and best bidder for this project, as it has in the past, with a
proposed proiect cost which is approximately $2,492,241 lower than the construction budget.
1 (95)
2 (84)
3(75)
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
resolution, which awards a contract to David Mancini & Sons, Inc. as the lowest and best
responsive bidder, pursuant to Invitation to Bid 07-10/11, for the right-of-way infrastructure
improvement program - Neighborhood No. 1 - Biscayne Point, based on a total not-to-exceed
lump sum of $10,907,758.61; plus a project contingency in the amount of $1,090,775.86 for a
grand total of $1 1,998,534.47; appropriating $6,675,401 from funds previously appropriated in
the capital budget; and $5,323,134 to be appropriated from Fund 429 Stormwater Projected
Line of Credit, with such funds to be repaid from proposed future storm water bonds; and further
1 (89)
2 (79)
3 (74)
1 (83))
2 (70)
3 (63)
1 (97)
2 (83)
3 (74)
455
400
345
Commission Memorandum - ITB-07-10/11- Biscayne Point ROW Improvements
March 9, 201 1
Page 5 of 5
authorize the Administration to engage in value engineering to further reduce the cost and time
for completion of said project.
ATTACHMENTS (3):
Unit Price Breakdown Form
Representative Projects
Project Limits
T:\AGENDA\201 l\March S\Regular\lTB 07-1 0-1 1 - Biscayne Point ROW lmprovements - MEMO.docx
Bidder's Affirmation:
Written Total: Ten million nine hundred seven thousand seven hundred fifty eight dollars and sixty one cent
he TOTAL BASE BID AMOUNT includes the total cost for the work specified in this bid, consisting of furnishing all materials, labor, equipment, supe~ision,
mobilization, demobilization, overhead and profit, insurance, permits, and taxes to complete the work to the full intent as shown or indicated in the contract
ocuments. The administrative evaluation process will allocate a total of sixty (60) points based on the TOTAL BASE BID AMOUNT plus none, any,orall
lternatives which may be selected at the City's sole discretion and based on funding availability. Bidders must fully complete the Schedule of PricesBid Form to
~nclude unit pricing and totals. The cost of any item(s) of work not covered by a specific contract unit price shall be included in the contract unit price to which the
item(s) is most applicable.
The General Conditions include certain "Allowance" items that have been delineated below. The Contract Unit Price for these allowance items shallbe used only
upon the City's discretion, as needed. In the event that the item of work is not conducted or only a portion of the estimated allowance is used, theBidder
understands that the balance of the cost shall be returned to the City.
IN THE EVENT OF ARITHMETICAL ERRORS, THE BIDDER AGREESTHATTHESE ERRORS ARE ERRORS WHICH MAY BE CORRECTED BY THE CIN. GIVE BOTH UNIT PRICE
AND EXTENDED TOTAL. PRICES MUST BE STATED IN UNITS OF QUANTIN SPECIFIED IN THE BIDDING SPECIFICATIONS. BIDDER AGREES THAT ANY UNIT PRICE LISTED
IN THE BID IS TO BE MULTIPLIED BY THE STATED QUANTIN REQUIREMENTS IN ORDER TO ARRIVE ATTHE TOTAL. IN CASE OF DISCREPANCY IN COMPUTING THE
AMOUNTOF THE BID, THE UNlT PRICE SHALL GOVERN. THE CITY WILL NOTACCEPT ANY REVISION TO THIS UNlT PRICE FORM, DIVISIONS, LINE ITEMS ADD
ALTERNATES, OR GRAND TOTAL BID, AFTER THE DEADLINE FOR RECEIPT OF BIDS. IN ABSENCE OF ANY TOTALS SUBMITTED, THE ClN SHALL INTERPRET AS ZERO.
PROJECT: [ITB 07-10111 -RIGHT-OF-WAY IMPROVEMENTS - NEIGHBORHOOD NO. 1 - BISCAYNE POINT
COMPANY NAME: I
Summary
Company: David Mancini &Sons, Inc.
Address: 1247 Alton Road, Miami Beach, FL 33139
1 -General Conditions
2 -Demolition
3 -Water and Sewer
4 - Stormwater
5 -Paving and Hardscaping
6 - Landscapingllrrigation and Street Furniture
7 - Lighting
. + , d"r' '2% j i/:,'y.;i \F%@+ -z;$$ 4b +:X%X ,$? e?k$& **'? " &TOTAL BASE BID AMOUNT:
8 -ADDITIVE Alternate Bid Items
r +:- :p+& >av& r.*&yAw %tw ; : j&; 2 "GRAND TOTAL BASE BID AMOUNT DOTAL BASE,BID~~OUNT~'+,AL,TERNA~ES):
Telephone: 305-532-8827
$1,269,125.00
$385,829.26
$1,661,833.00
$2,417,652.06
$1,789,132.20
$465,312.70
$2,506,465.40
$5 $10;495,349.61
$412,409.00
ji ?$10:907f758:6f
Email:
Signature:
TitleIPrinted Name: PresidentIDavid Mancini
5.28
5.29
5.30
5.31
5.32
5.33
5.34
5.35
5.36
5.37
5.38
5.39
5.40
Thermoplastic, std, white, 2"-4" skip
Auger Cast Piles (Biscayne Point Entry Feature)
Cast in Place Concrete - Pile Cap Foundations (Biscayne Point Entry Feature)
Cast in Place Concrete - Vertical Pillars (Biscayne Point Entry Feature)
Concrete Forms and Accessories (Biscayne Point Entry Feature)
Concrete Reinforcement, for Concrete Work (Biscayne Point Entry Feature)
Grouts, for Concrete Work (Biscayne Po~nt Entry Feature)
Masonry Units - Brick Veneer (Biscayne Point Entry Feature)
Stone Veneer (Biscayne Point Entry Feature)
Glass Block (Biscayne Point Entry Feature)
Concrete Reinforcement, for Masonry Work (Biscayne Point Entry Feature)
Grouts, for Masonry Work (Biscayne Point Entry Feature)
Smoot Coat plaster finishes - banding (Biscayne Point Entry Feature)
+ 1 5 -Paving and Hardscape Total
490
300
65
48
12
12
12
480
192
6
12
12
12
$1,789,132.20
LF
LF
CY
CY
EA
EA
€A
SF
SF
EA
EA
EA
EA
$ 0.65
$ 54.00
$ 215.00
$ 270.00
$ 270.00
$ 270.00
$ 54.00
$ 21.50
$ 54.00
$ 1,000.00
$ 161.00
$ 161.00
$ 161.00
$318.50
$16,200.00
$13,975.00
$12,960.00
$3,240.00
$3,240.00
$648.00
$10,320.00
$10,368.00
$6,000.00
$1,932.00
$1,932.00
$1,932.00
6 -
$5,530.00
$22,048.00
$28,389.15
$89,556.00
$14,625.00
$70,000.00
$21,150.00
$13,271.00
$378.00
$15,636.80
$27,807.75
$450.00
$1,320.00
$1,820.00
$936.00
$4,356.00
$4,650.00
$2,400.00
$445.00
$2,270.00
$2,272.00
$1,612.00
$1,500.00
$5,160.00
$12,500.00
$4,875.00
$15,675.00
$4,132.00
$26,117.00
$8,130.00
$52,650.00
$1,400.00
$1,176.00
$1,075.00 . , ,. : \:$465,312:70
and Street Furniture
St. Augustine Sod
Groundcover
Shrub
Tree, Medium-Large
Tree, Small
Palm, Large
Palm, Small
Install Rain Bird Bubblers
Install Rain Bird Shrub Spray Sprinklers
Install Rain Bird 6" Pop-up Spray Sprinklers
Install Rain Bird 12" Pop-up Spray Sprinklers
Install Rain Bird Pop-up Rotors
Install Rain Bird 1" Solenoid Valve
Install Rain Bird 1 1/2" Solenoid Valve
Install Rain Bird 2" Solenoid Valve
Install Rain Bird Quick Coupler Valve
Install Motorola Expansion Controller
Install Leit 4 Station Ambient Light Controller
Install Rain Bird rain Sensor
Install Pressure Vacuum Breaker Backflow Preventer
Install 2" Ball Valve
Tie-in to existing system
Install #12 AWG THHN Control Wire
Install #14AWG THHN Control Wire
Install SCH 40 PVC Gray Wire Conduit
Install 3" SCH 40 PVC Main Line
Install 2 112" SCH 40 PVC Main Line
Install 6" SCH 40 PVC Sleeve Under Pavement
Install 4" SCH 40 PVC Sleeve Under Pavement
o----
Install 3" SCH 40 PVC Sleeve Under Pavement
SF
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
LF
LF
LF
LF
LF
LF
LF
LF
LF
EA
EA
LS
an6~treet
Landscaping/lrrigation
6.01
6.02
6.03
6.04
6.05
6.06
6.07
6.08
6.09
6.10
6.11
6.12
6.13
6.14
6.15
6.16
6.17
6.18
6.19
6.20
6.21
6.22
6.23
6.24
6.25
6.26
6.27
6.28
6.29
6.30
15,800
6,890
3,711
439
117
100
45
577
14
464
727
10
12
14
6
36
1
2
5
5
32
4
10,000
43,000
10,000
1,500
5,700
400
4,100
1,500
$ 0.35
$ 3.20
$ 7.65
$ 204.00
$ 125.00
$ 700.00
$ 470.00
$ 23.00
$ 27.00
$ 33.70
$38
$45
$110
$130
$156
$121
$4,650
$1,200
$89
$454
$71
$403
$0.15
$0.12
$1.25
$3.25
$2.75
$10.33
$6.37
$5.42
$4.05 .
$1,400.00
$147.00
$1,075.00
F~rnitu~Total
13,000
1
8
1
landscaping/lrrigation
6.31
6.32
6.33
6.34
Install 2" SCH 40 PVC Sleeve Under Pavement
Install an Arad Flow Meter
Install DC latching adapters on solenoid valves
Restore existing irrigation to operable condition
-1 r; r& *%& + q , *k & $$ $; , a + < " 6 -
c~ighting
2" PVC Schedule 80 conduit installed in earthlexisting pavementlexisting sidewalk.
lncludes hand excavation, saw-cutting, labor, conduits, connectors, warning tape, 7.01 pull string, sod restoration, concrete/pavement repair, and backfill complete in
place.
#6,60OV, XHHW Conductor installed in new conduits. lncludes installation,
conductors, testing, connectors, waterproof splice kits, terminations, 7.02 identification, pulling compound, pull string, labor and etc. for a complete working
svstem in place.
#4,60OV, XHHW Conductor installed in new conduits. lncludes installation,
conductors, testing, connectors, waterproof splice kits, terminations, 7'03 identification, pulling compound, pull string, labor and etc. for a complete working
svstem in place.
#I, 600V, XHHW Conductor installed in new conduits. lncludes installation,
conductors, testing, connectors, waterproof splice kits, terminations, 7.04 identification, pulling compound, pull string, labor and etc. for a complete working
control panel, pump control system, motor controllers, terminal strips, float
hardware, test well, conduit seal, alarm light, testing, wireways, surge protective
devices (SPDs), lightning arrestor, concrete, identificat~on, splice kits, mounting
hardware, labor, coordination, and etc., complete in place.
7 - Lighting ~otall $2,506,465.40
8 -ADDITIVE Alternate Bid ltems
I I I I
8.03 I~avers, Alternate 2 ft Strip (Stillwater Sub Neighborhood) 1 692 1 SY 1 $ 50.00
8 -ADDITIVE Alternate Bid Items
$314,145.00
$34,600.00
$412,409.00
$ 537.00
286
EA 8.01 l~ater Meter - Residential 585
$ 92.00 SY $63,664.00 692 8.02 Stamped Asphalt (PatternedITextured) (2 ft Strip at Stillwater Sub Neighborhood)
Miami Beach, Florida
Project Location:
Sheridan Ave. & W. 41''. Street
Description of Work Performed:
Watermain & Drainage Replacement, 6 New Pump Station and Wells
8" WM, 18" to 42" HDPEIRCP
Name, Address, Phone, & Fax # of Owner or Agency:
City of Miami Beach
1700 Convention Center Dr.
Miami Beach, FL 331 39
Contact Name:
Aurelio Carmenates
Phone: (305) 673-7000
Fax: (305) 673-7073
Architect or Landscape Architect, or Engineering Consultant:
APCTE & Ric-Man International
General Contractor (if work performed as sub):
Ric-Man International, Inc.
Name of General Contractor's Project Manager and Field Superintendent:
Albert Dominguez, Project Manager
Remo lafrate, General Superintendant
Nelson Liberti, Superintendent
Awarded and Final Contract Amount:
$27,110,221 .OO
Project Status:
In Progress
i f~i-Q!~tij5 ~3f~~~~-~~~~2~f-i*~j~3t5, n ~~-t~~~~*~~5~@~*$9$
Miami Beach, Florida
Project Location:
6th street to Espanola Way
Description of Work Performed:
Installation of 8" DIP Watermain, 4" PVC Forcemain and 18"-36" RCP Drainage
Name, Address, Phone, & Fax # of Owner or Agency:
City of Miami Beach
1700 Convention Center Dr.
Miami Beach, FL 331 39
Contact Name:
Carlos Gil
Phone: (305) 592-7283
Fax: (305) 593-1 594
Architect or Landscape Architect, or Engineering Consultant:
APCTE
General Contractor (if work performed as sub):
Ric-Man International, Inc.
Name of General Contractor's Project Manager and Field Superintendent:
Albert Dominguez, Project Manager
Remo lafrate, General Superintendant
Nelson Liberti, Superintendent
Awarded and Final Contract Amount:
$13,107,139.00
Project Status:
Completed
Miami Beach, Florida
Project Location:
5th to 1 !jth Street
Description of Work Performed:
Installation of 8" Sanitary, 12" Watermain, 4" to 42" Drainage
Name, Address, Phone, & Fax # of Owner or Agency:
City of Miami Beach
1700 Convention Center Dr.
Miami Beach, FL 331 39
Contact Name:
Aurelio Carmenates
Phone: (305) 673-4363
Fax: (305) 673-7073
Architect or Landscape Architect, or Engineering Consultant:
APCTE
General Contractor (if work performed as sub):
Ric-Man International, Inc.
Name of General Contractor's Project Manager and Field Superintendent:
Albert Dominguez, Project Manager
Remo lafrate, General Superintendant
Nelson Liberti, Superintendent
Awarded and Final Contract Amount:
$18,228,903.00
Project Status:
Completed
Miami Beach, Florida
Project Location:
Collins Ave. Between 27th St & 43rd St.
Description of Work Performed:
Streetscape: Water, Stormwater, Sidewalk, Curb & Gutter, Street lighting, Landscape, Irrigation, Asphalt,
Roadwork.
Name, Address, Phone, & Fax # of Owner or Agency:
City of Miami Beach
1700 Convention Center Dr.
Miami Beach, FL 33139
Contact Name:
Aurelio Carmenates
Phone: (305) 673-7000
Fax: (305) 673-7073
Architect or Landscape Architect, or Engineering Consultant:
Albert Dominguez, Milian, Swaing & Associates.
General Contractor (if work performed as sub):
Ric-Man International, Inc.
Name of General Contractor's Project Manager and Field Superintendent:
Albert Dominguez, Project Manager
Remo lafrate, General Superintendant
Nelson Liberti, Superintendent
Awarded and Final Contract Amount:
$1,911,570.72
Project Status:
Completed
Fort Pierce, Florida
Project Location:
26th Street
Description of Work Performed:
Installation of 15", 18 and 24" Pipe Culvert
Name, Address, Phone, & Fax # of Owner or Agency:
St. Lucie County
2300 Virginia Ave
Fort Pierce, FL 331 39
Contact Name:
Kyle Croce
Phone: (772) 462-21 53
Fax: (772) 462-2362
Architect or Landscape Architect, or Engineering Consliltant:
LBFH, INC
General Contractor (if work performed as sub):
Ric-Man International, Inc.
Name of General Contractor's Project Manager and Field Superintendent:
Rene Castillo, Project Manager
Remo lafrate, General Superintendant
Larry Smith, Superintendent
Awarded and Final Contract Amount:
$2,234,040.00
Project Status:
Completed
West Palm Beach, Florida
Project Location:
LaMancha Avenue
Description of Work Performed:
Installation of 30" Forcemain, 36" Watermain, 4 Aqueous Crossings and 2 36" Directional Drills
Name, Address, Phone, & Fax # of Owner or Agency:
Palm Beach County WUD
81 00 Forest Hill Blvd.
West Palm Beach, FL 3341 3
Contact Name:
Joseph Tanacredi
Phone: (561) 493-6088
Fax: (561) 493-6085
Architect or Landscape Architect, or Engineering Consultant:
Mathews Consulting
General Contractor (if work performed as sub):
Ric-Man International, Inc.
Name of General Contractor's Project Manager and Field Superintendent:
Rene Castillo, Project Manager
Remo lafrate, General Superintendant
Luis Hernandez, Superintendent
Awarded and Final Contract Amount:
$4,959,963.00
Project Status:
Completed
Oakland Park, Florida
Project Location:
Sunrise Avenue & Turnpike
Description of Work Performed:
48" Forcemain
Name, Address, Phone, & Fax # of Owner or Agency:
Broward County WWS
2555 West Copans Rd
Pompano Beach, FL 33069
Contact Name:
Alan Garcia
Phone: (954) 831-0704
Fax: (954) 831-0798
Architect or Landscape Architect, or Engineering Consultant:
Ric-Man International and Chen & Associates
General Contractor (if work performed as sub):
Ric-Man International, Inc.
Name of General Contractor's Project Manager and Field Superintendent:
Juan Barreneche, Project Manager
Remo lafrate, General Superintendant
Luis Hernandez, Superintendent
Awarded and Final Contract Amount:
$4,418,669.00
Project Status:
Completed
Oakland Park, Florida
Project Location:
NE 6'h Ave and Oakland Park Blvd
Description of Work Performed:
4' x 7' Box Culvert and 15"-30" RCP
Name, Address, Phone, & Fax # of Owner or Agency:
City of Oakland Park
3650 NE 12'~ Avenue
Oakland Park, FL 33334
Contact Name:
John Perez
Phone: (954) 630-4475
Fax: (954) 561-6296
Architect or Landscape Architect, or Engineering Consultant:
LBFH, INC
General Contractor (if work performed as sub):
Ric-Man International, Inc.
Name of General Contractor's Project Manager and Field Superintendent:
Juan Barreneche, Project Manager
Remo lafrate, General Superintendant
Luis Hernandez, Superintendent
Awarded and Final Contract Amount:
$3,899,416.00
Project Status:
Completed
Broward County, Florida
Project Location:
Sunrise Boulevard and State Road 7, Broward County, Florida
Description of Work Performed:
Replacement of 15"-36" RCP and 29,000' of 8" WM
26,000' 8 of 16" SS
Name, Address, Phone & Fax # of Owner or Agency:
Broward County BOCC
1 15 S. Andrews Ave.
Ft. Lauderdale, FL 33301
Contact Name:
Pat MacGregor- Project Manager
Phone: (954) 831-0904
Phone: (954) 831-0798
Architect or Landscape Architect, or Engineering Consultant:
Chen & Associates Consulting Engineers, Inc
General Contractor (if work performed as sub):
Ric-Man International
Name of General Contractor's Project Manager and Field Superintendent:
Rene Castillo, Project Manager
Remo lafrate, Superintendant
Awarded and Final Contract Amount:
$7,980,000/ $ 8,306,789.06
Project Completion Date:
Completed in 2005
Miami, Florida
Project Location:
SW 8th Street and I 32"d Avenue, Miami-Dade County, Florida
Description of Work Performed:
Installation of 30-inch Dl and Steel Casing
Name, Address, Phone & Fax # of Owner or Agency:
Miami-Dade Water & Sewer Department
3071 SW 38'h venue
Room 534
Miami, FI 33146
Contact Name:
Mr. Armando Rubio-Project Manager
Phone: (786) 552-8146
Fax: (786) 552-8641
Architect or Landscape Architect, or Engineering Consultant:
Miami Dade Water & Sewer Department
General Contractor (if work performed as sub):
Ric-Man International
Name of General Contractor's Project Manager and Field Superintendent:
Ron Bell, Project Manager
Larry Smith, Superintendent
Awarded and Final Contract Amount:
$1,027,199
$1,027,199
Project Status:
Completed
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF THE ClTY OF
MIAMI BEACH, FLORIDA, APPROVING A CONTRACT AWARD, PURSUANT
TO INVITATION TO BID NO. 07-10/11, FOR THE RIGHT-OF-WAY
INFRASTRUCTURE IMPROVEMENT PROGRAM - NEIGHBORHOOD NO. I -
BISCAYNE POINT; AUTHORIZING THE MAYOR AND ClTY CLERK TO
EXECUTE AN AGREEMENT WlTH DAVID MANClNl & SONS, INC., IN THE
NOT-TO-EXCEED AMOUNT OF $1 0,907,759, FOR THE CONSTRUCTION OF
THE PROJECT, PLUS A 10% PROJECT CONTINGENCY IN THE AMOUNT
OF $1,090,776, FOR A GRAND TOTAL OF $1 1,998,535; APPROPRIATING
$6,675,401 FROM FUNDS PREVIOUSLY APPROPRIATED IN THE CAPITAL
BUDGET, AND FURTHER APPROPRIATING $5,323,134 FROM FUND 429
STORMWATER PROJECTS LINE OF CREDIT, WlTH SUCH FUNDS TO BE
REPAID FROM PROPOSED FUTURE STORM WATER BONDS; FURTHER
AUTHORIZING THE ADMINISTRATION TO ENGAGE IN VALUE
ENGINEERING TO FURTHER REDUCE THE COST AND TIME FOR
COMPLETION OF SAID PROJECT.
WHEREAS, Invitation to Bid (ITB) No. 07-1011 1 was issued on November 30, 2010,
with an opening date of January 27, 201 1 ; and
WHEREAS, Bidsync issued bid notices to 3,761 prospective bidders, which resulted in
the receipt of the following nine (9) bids:
Central Florida Equipment Rentals, Inc.
David Mancini & Sons, Inc.
Foster Marine Contractors, Inc.
GlobeTec Construction, LLC
Horizon Contractors, Inc.
Lanzo Construction Co. Florida
Ric-Man International, Inc.
Southeastern Engineering Contractors, Inc.
Williams Paving Co., Inc.; and
WHEREAS, the City Manager appointed a Technical Review Panel (TRP), which
consisted of the following individuals:
Humberto Cabanas, Capital Projects Coordinator, CIP Office
Hermes Diaz, Civil Engineer II, Public Works Department
Ricardo Guzman, Senior Planner, Planning Department
Janette Fernandez-Arencibia, Capital Project Coordinator, CIP Office
Jose Perez, Civil Engineer Ill, Public Works Department; and
WHEREAS, on February 14, 201 1, the TRP convened to shortlist bidders based on the
following criteria:
50 Points - Base Bid Price
10 Points - Risk Assessment PlanNalue Added Submittals
10 Points - Past Performance Evaluation Surveys
10 Points - Qualifications of Bidder; and
WHEREAS, on February 17, 2011, the TRP reconvened to interview the shortlisted
bidders based on the following criteria:
20 Points - Presentation and interview of key personnel; and
WHEREAS, upon completion of the interviews, the TRP discussed their individual
perceptions of each prospective bidder's qualifications, experience, and competence to score
and rank David Mancini & Sons, Inc. as the lowest and best bidder; and
WHEREAS, after considering the review and recommendation of City staff, the City
Manager exercised his due diligence and concurs with the recommendation of the TRP.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE ClTY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
approve a contract award, pursuant to Invitation to Bid (ITB) No. 07-1011 1, for the Right-of-way
Infrastructure Improvement Program - Neighborhood No. I - Biscayne Point; authorize the
Mayor and City Clerk to execute an agreement with David Mancini & Sons, Inc., in the not-to-
exceed amount of $10,907,759, for the construction of the Project, plus a Project contingency,
in the amount of $1,090,776, for a grand total of $1 1,998,535; appropriating $6,675,401 from
funds previously appropriated in the Capital Budget; and further appropriating $5,323,134 from
Fund 429 Stormwater Projects Line of Credit, with such funds to be repaid from proposed
Future Storm Water Bonds; further authorizing the Administration to engage in value
engineering to further reduce the cost and time for completion of said project.
PASSED AND ADOPTED this day of ,2011.
ATTEST:
ClTY CLERK MAYOR
T:\AGENDA\201 l\March S\Regular\lTB 07-10-1 1 - Biscayne Point ROW Improvements - RESO.doc
#muvEoASTO
E*.~ORM&LANGUAOE ,
ILf;;QRExEm
R7 - Resolutions
R7E A Resolution Terminating The Purchase And Sale Agreement Dated Between
The City (Purchaser) And American Riviera Real Estate, LLC. (Seller), For The
Real Property Located At 340 23rd Street, Miami Beach, Florida.
(Memorandum & Resolution to be Submitted in Supplemental)
Agenda Item R7E
Date 3-9-I/
THIS PAGE INTENTIONALLY LEFT BLANK
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 331 39, www.miamibeachfl.aor
OFFICE OF THE CITY CLERK, Robert Parcher, City Clerk
Tel: (305) 673-741 1, Fax: (305) 673-7254
COMMISSION MEMORANDUM
To:
From:
Date:
Subiect:
Mayor Matti Herrera Bower and Members of the City Commission
Jorge M. Gonzalez, City Manag
March 9,201 1
BOARD AND COMMITTEES
ADMINISTRATION RECOMMENDATION:
That appointments be made as indicated.
ANALYSIS:
Attached are the applicants that have filed with the City Clerk's Office for Board and
Committee appointments.
VACANCIES
Affordable Housing Advisory
Committee
City Commission 5 Page I
Board of Adjustment 7 City Commission 1 page 5
Committee on the Homeless 9 Commissioner Michael Gongora 1 Page 10
Community Development Advisory
Committee
Commissioner Deede Weithorn
Commissioner Ed Tobin
1 Page 11
1
Commissioner Jerry Libbin 1
Community Relations Board 17 Commissioner Jonah M. Wolfson 1 Page12
t
Agenda Item A9 A
1
We are comrniited to ~roviding excellent public service and safety to all who live, work and play iri Date 3-7-11
303
VACANCIES
BOARD OR COMMITTEE: TOTAL MBRS. APPOINTED BY: TOTAL VAC PAGE
Fine Arts Board Commissioner Ed Tobin
Commissioner Michael Gongora
1 Page 18
1
Golf Advisory Committee 12 Mayor Matti Herrera Bower 1 page20
Health Advisory Committee 11 City Commission 3 Page 21
Hispanic Affairs Committee 7 Mayor Matti Herrera Bower 1 Page 24
Housing Authority 5 Mayor Matti Herrera Bower 1 Page26
Loan Review Committee 7 Commissioner Jonah M. Wolfson 1 Page 27
Miami Beach Commission For 2 1 Commissioner Jonah M. Wolfson 1 Page 29
Women
Miami Beach Human Rights
Committee
5 City Commission 1 page 31
Miami Beach Sister Cities Program Mayor Matti Herrera Bower 5 Page 32
Personnel Board 10 City Commission 1 Page 36
Planning Board 7 City Commission
VACANCIES
BOARD OR COMMITTEE: TOTAL MBRS. APPOINTED BY: TOTAL VAC PAGE
Police Citizens Relations Committee Commissioner Michael Gongora 1 Page 38
Single Family Residential Review 3 Jorge M. Gonzalez, City Manager 3 Page 42
Panel
Waterfront Protection Committee 10 Commissioner Ed Tobin 1 page47
Attached is breakdown by Commissioner or City Commission:
City Commission Commit tees
Committee Position First Name Appointed by
Chairperson Commissioner Deede Weithorn Mayor Bower
Vice-Chair
Member
Alternate
Liaison
Commissioner Jorge Exposito
Commissioner Jonah Wolfson
Commissioner Edward L. Tobin
Patricia Walker, Chief Financial Off.
Mayor Bower
Mayor Bower
Mayor Bower
Chairperson
Vice-Chair
Member
Alternate
Liaison
Commissioner Jonah Wolfson
Commissioner Michael Gongora
Commissioner Jorge Exposito
Commissioner Jerry Libbin
Richard Lorber, Acting Planning Dir
Mayor Bower
Mayor Bower
Mayor Bower
Mayor Bower
Member
Alternate
Liaison
Commissioner Jerry Libbin Mayor Bower
Commissioner Edward h. Tobin Mayor Bower
Commissioner Deede Weithorn Mayor Bower
Commissioner Michael Gongora Mayor Bower
Barbara Hawayek, Code Compliant
Friday, February 25, 201 1 Page 1 of 1
NON-CITY COMMISSION COMMITTEES
Mayor Matti Herrera B
Citizen's Oversight Committee
Greater Miami Convention and Visitors Bureau
Tourist Development Council
Hilda Fernandez, Asst. CM.
Miami-Dade County Homeless Trust Board
Mitchell Kaplan
Performing Arts Center Trust (PACT)
Commissioner Tobin
Metropolitan Planning Organization
Vacant Vacant Vacant
Dade Cultural Alliance
Commissioner Weithorn
Miami Dade League of Cities
THIS PAGE INTENTIONALLY LEFT BLANK
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.rniarnibeachfl.gov
COMMISSION MEMORANDUM
TO :
FROM:
Mayor Matti Herrera Bower and Members of the City Commission
Jorge M. Gonzalez, City Manager
DATE: March 09, 201 1
SUBJECT: BOARD AND COMMITTEE APPOINTMENTS - CITY COMMISSION APPOINTMENTS
ADMINISTRATION RECOMMENDATION
Make appointments as indicated.
BOARDS AND COMMITTEES
1. Affordable Housing Advisory Committee
2. Board of Adjustment
3. Health Advisory Committee
4. Miami Beach Human Rights Committee
5. Personnel Board
6. Planning Board
JMGI
F:\CLER\$ALL\MARIA-M\B & C\Commission Memo B & C FOR 3-09-1 1 .doc
309
Agenda Item R? A I
Date 3-7-11
Composition:
The committee shall consist of eleven (11) voting members with two (2) year terms appointed at
large by a majority vote of the Mayor and City Commission:
One citizen:
1) actively engaged in the residential home building industry in connection with affordable housing;
2) actively engaged in the banking or mortgage banking industry in connection with affordable
housing;
3) representative of those areas of labor actively engaged in home building in connection with
affordable housing;
4) actively engaged as an advocate for low-income persons in connection with affordable housing;
5) actively engaged as a for-profit provider of affordable housing;
6) actively engaged as a not-for-profit provider of affordable housing (Housing Authority member);
7) actively engaged as a real estate professional in connection with affordable housing;
8) actively serving on the local planning agency pursuant to Florida Statute 4 163.3174 (Planning
Board member);
9) who resides within the jurisdiction of the local governing body making the appointments;
10) who represents employers within the jurisdiction;
11) who represents essential services personnel as defined in the local housing assistance plan.
Members of the Loan Review Committee, members of the Community Development Advisory
Committee (CDAC), Planning Board and Miami Beach Housing Authority may be appointed to fill any
of the eleven (11) categories and serve as ex-officio voting members on this committee. If due to
conflict of interest by prospective appointees, or other reasonable factor, the City is unable to appoint
a citizen actively engaged in these activities in connection with affordable housing, a citizen engaged
in the activity without regard to affordable housing may be appointed. -. . .
City Liaison: . Richard owm man
David Smith ,' (2) BankinglMortgage
Robert
Jonathan
Saland
Fwd
(5) For Protit
(8) Local Planning Board
(3) Reo. Labor Home Blda. ., . -
To replace Roberto (6) Not For Profit
12/31/2010 City Commission
12/31/2010 City Commission
12/31/2010 City Commission
12/31/2010 City Commission
12/31/2012 Citv Commission . . . .
~a~orre
To replace Dr. / (10) Rep. Empl. withlju 12/31/2011 City Commission
Barry Ragone f
To replace Ada (4) Low-Income Advoc. 12/31/2011 City Commission
Llerandi 4
To replace Brian (1) Res. Home Bldg. 12/31/2012 City Commission
Ehrlich .,.
To replace Lianne (1 1) Rep. Essential Serv 12/31/2011 City Commission
Pastoriza ,
Name
Clark
Michael
Last Name Position/Title Term Ends: Appointed by: Term Limit: - -
Reynolds (9) Res. Juris. Local Gvt 12/31/2011 City Commission 12/31/13
Bumstine (7) Real Estate Prof. 12/31/2011 City Commission 12/31/13
-- - --
Wednesday, February 16,2011 Page I of 48 (Continued. ...
Board and Committees Current Members
Applicants Positioflitle Applicants PositionITitle
Amy Peny Andrew Fischer
Charles Urstadt Dr. Barry Ragone
Karen F~yd Marie Towers
Roberto DaTorre Steven Gonzalez
--
Wednesday, February 16,2011 Page 2 of 48
Board and Committees Current Members
* . A a, ! '. . . : , :: . 1'' i'yi,xq4J'<,.: , ' ".r . .
,.L. -x.,i--.,* * ;*,:,: :, FpJzzh9A :%i:;.-;fAw'f c$d::p,t ,.,~;y5~~~;~&&,,s ,,,~+..-~hk<>!;>i<??23.2$:, ''a''''''"''.'''',L*v '*; "*' ... . . , ,, ,, , , . i +.,-- ..FG~T ;(.* !i!$~~!l%~e$5~~& .--..,,..* a -**-A. '--" & ,- .-", ,- ,'.L3'<&L.[.;&z&!+>! >:,,. ,?z:.cLy2c<r::*: ~:~;:~~..~:&;~~&a~.:~;:~~~~~ &,,kgx:g<;:L.;J$,:.&
Composition:
Two (2) year term.
Appointed by a 5/7th vote.
Seven (7) voting members composed of two members appointed as citizens at-large and five
members shall be appointed from each of the following categories (no more than one per category),
namely: Law, Architecture, Engineering, Real Estate Development, Certified Public Accountant,
Financial Consultation, and General Business. The members representing the professions of law,
architecture, engineering and public accounting shall be duly licensed by the State of Florida; the
member representing general business shall be of responsible standing in the community, and each
member shall be bound by the requirements of the Conflict of Interest Ordinance of the city and shall
be subject to removal from ofice for the violation of the terms thereof. No member shall have any
financial or other interest in any matter coming before the board.
Members shall be apppointed for a term of two years by a five-seventh vote of the city commission.
Members of the Board of Adjustment must be either residents of or have their principal place of
business in Miami Beach; provided, however, that this amendment shall not affect the term of existing
members of the Board of Adjustment.
City Liaison: Antonieta Stohl
To replace Andrew At -large
Resnick
12/31/2012 City Commission
Name Last Name
Alexander Annunziato
Andrew Resnick
Bryan Rosenfeld
Lior Leser
Richard Preira
Sheny Roberts
Position/Title
At-large
Real Estate Developer
CPA
Financial Consultation
Law
General Business
Term Ends: Appointed by: Term Limit:
12/31/2011 City Commission 12/31/13
12/31/2012 City Commission 12/31/15
12/31/2011 City Commission 12/31/15
12/31/2011 City Commission 12/31/13
12/31 1201 2 City Commission 12/31/16
12/31/2011 City Commission 12/31/13
Applicants PositiodTitle Applicants PositionlTitle
Alan Fishrnan Brent Coetzee
Brian Ehrlich Dov Konetz
Josh Gimelstein Joy Malakoff
Micky Ross Steinberg Rafael Velasquez
Roger Houle Scott Needelman
I_^------
Wednesday, Februaiy 16,2011 Page 5 of 48
Composition:
Eleven (11) voting members. Appointed by the City Commission at-large, upon recommendations of
the City Manager:
One (1) member shall be the chief executive officer (CEO's) or a designated administrator from Mount
Sinai Medical Center,
One (1) member shall be the Chief Executive Officer (CEO) from Stanley C. Myers Community Health
Center or his/her designee administrator;
Two (2) member shall be an administrator from an Adult Congregate Living Facility (ACLF). And/or an
Assisted Living Facility (ACLF);
One (1) member shall be a representative from the nursing profession;
One (1) member shall be a health benefits provider;
Two (2) members shall be physicians.;
Two (2) members shall be consumers consisting of:
1) one (1) individual from the corporate level and ;
2) one (1) private individual.
One member shall be a physician or an individual with medical training or experience.
There shall be one (1) non-voting ex-officio representative from each of the following: The Miami
Dade County Health Department and the Fire Rescue Department. The director of the Office of the
Children's Affairs shall be added as a non-voting ex-officio member of the board.
Citv Liaison: Cliff Leonard
Dr. Andrew Nullman Physician 12/31/2010 City Commission
Vacant Phys. or med. Train.or e 12/31/2012. City Commission
To replace Joyce Adm. Adult Congr. Liv. 12/31/2012 City Commission
Galbut
To replace Zalman Dentist 12/31/2012 City Commission
Bacheikov
Name
Baruch
Harold
Kathryn
Rachel
Shaheen
Steven
Tobi
Last Name
Jawbs M.D.
Foster
Abbate
Schuster
Wirk
Sonenreich
Ash
Health Provider
Private Industry
CEO MB Community Health
ACLF
Private lndustry
CEOIMt SinailMH (NTL)
Nursing Profession
Maria Ruiz ex-officio, Director of Children's Affiirs
Marisel Losa rep. From the Health Council of South Fla
Term Ends: Appointed by: Term Limit:
12/31/2011 City Commission 12/31/15
12/31/2011 City Commission 12/31/15
12/31/2012 City Commission
12/31/2012 City Commission 12/31/16
12/31/2011 City Commission 12/31/15
12/31/2012 City Commission
12/31/2011 City Commission 12/31/15
- -
Applicants
- - -
Applicants Position~Title
Anthony Japour
Eli Strohli
Jay Reinberg
Charlotte Tomic
Jared Plitt
Michael Baum
Paul Venette Stacey Kruger
-_.11_-a1....--
Wednesday, Februag~ 16,2011 Page 21 of 48 (Continued. ...
Board and Committees Current Members
Todd Narson
----aPPP#P-P--
Wednesday, February 16,2011 Page 22 of 48
Board and Committees Current Members
Composition:
The committee shall consist of a minimum of five (5) and a maximum of eleven (11) members, with
one (1) out of every five (5) members, to be a direct appointment by the Mayor, and with the
remaining members to be at-large appointments of the City Commission.
The members of the committee shall reflect as nearly as possible, the diversity of individuals
protected under the City's Human Rights Ordinance. In keeping with this policy, not less than two (2)
months prior to making appointments or re-appointments to the committee, the City Manager shall
solicit nominations from as many public service groups and other sources, which hefshe deems
appropriate, as possible.
At least one (1) of the committee members shall possess, in addition to the general qualifications set
forth herein for members, a license to practice law in the State of Florida; be an active member of
and in good standing with the Florida Bar, and have experience in civil rights law. The attorney
member shall also serve as chair of the committee.
City Liaison: Ralph Granado
Vacant 12/31/2012 City Commission
Name Last Name PositiontTitle Term Ends: Appointed by: Term Limit:
Alan Fishman
Carlos J Ortuno
Dr. Barry Ragone
Elizabeth Schwartz
Elsa Urquiza
Rafael Trevino
Law
12/31/2011 City Commission 12Ml/16
12/31/2012 City Commission 12/31/16
12/31/2012 City Commission 12/31 /I 6
12/31/2011 City Commission 12/31 /I 6
12/31/2011 Mayor Matti Herrera Bower 12/31/16
12/31/2012 City Commission 12/31/16
Applicants Applicants
Michael Andrew Monica Harvey
Wednesday, February 16,2011 Page 31 of 48
Board and Committees Current Members
K.?%%rW,'8, . , , . 4 '4:2,,> X>" . $2m,'" , 8 %--K gZ 2 . ST , '3 5 w'.'">."' W.F'U ', i ,' sims' s ., r*u26fi, 2 ; ~~o~e~~~~~~~~~~;~3;~~;~~~~~~~~~~;~~~~~~F~,~~~~{~~f~;~~:~~~i~~~~::~+;~~~~~;~~~~;~~ *: $.$ *.sf7,g. : , %: <:
.-.k-d~.&.~a.u.-.u" -..- .%~~&-~..u.'.d..~ -. " _-_-.L:.?.:-,& -.I~::. ;t'CvdG3.d?& -,,: *~d.a~~~,Add-%
Composition:
Ten (10) members appointed by a 5/7 vote.
Six (6) of which shall1 be citizens of Miami Beach not in the employment of the city, each having a
different vocation;
and three (3) regular employees of the City of Miami Beach, to be elected by the probationary and
regular employees of the city and who shall be elected from the employees of regular status in the
respective groups:
Group I shall consist of the employees of the Police Department, Fire Department
and Beach Patrol Department,
Group I1 shall consist of employees who are in clerical and executive positions,
Group I11 shall consist of all other employees,
The Personnel Director is a non-voting member.
City Liaison: Ramiro Inguanzo
To replace Elsa
Umuiza
12/31/2012 City Commission
Name Last Name Position~Title
Barbara Patchen
David Alschuler
Gabriel Paez
Michael Perlmutter
Rosalie Pincus
Term Ends: Appointed by: -
12/31/2011 City Commission
12/31/2012 City Commission
12/31/2012 City Commission
12/31/2011 City Commission
12/31/2011 City Commission
Term Lintit: -
12/31/12
12/31/12
12/31/15
12/31/12
12/31/15
~vette Phillips
George Castell
Ramiro Inguanzo
elected 06/26/2009 exp. 7/31/2012 Group I11
elected 07/23/10 exp. 7/31/13 Group I1
Human Resources Director
Renato Sejas elected 06/27/08 exp. 7/31/11- Group I
Applicants Position/Title Applicants PositionITitle
Brent Coetzee Bryan Rosenfeld
Carlos Condarco Darius Asly
Elsa Orlandini Gail Harris
Mojdeh Khaghan Raquel Elejabanieta
Ray Breslin Richard Preira
-m ----
we-bz- Page 36 of 48
Board and Committees Current Members
Composition:
Two (2) year term. Appointed by a minimum of 4 votes.
Seven (7) regular voting members. The voting members shall have considerable experience in
general business, land development, land development practices or land use issues.
The board shall at a minimum be comprised of:
one registered architect or a member of the faculty of a school of architecture in the state, with
practical or academic expertise in the field of design, planning, historic preservation or the history of
architecture, or a professional architectural designer or professional urban planner,
one developer,
one attorney who has considerable experience in land use and zoning issues,
and one person who has education and/or experience in historic preservation issues. For purposes of
this section, the term "education and/or experience in historic preservation issues" shall be a person
who meets one or more of the following criteria:
(1). Has earned a college degree in historic preservation
(2). Is responsible for the preservation, revitalization or adaptive reuse of historic buildings; or
(3). Is recognized by the city commission for contributions to historic preservation, education or
planning. No person except a resident of the city, or an individual having their main business interest
in the city shall be eligible for appointment to the Planning Board.
City Liaison: Katia Hirsh.
To replace Jorge Architect 12/31/2012 City Commission
Kuperman
Name Last Name PositionITitle Term Ends: Appointed by: Term Limit:
Daniel Veitia Historic Preservation 12/31/2012 City Commission 12/31/14
Henry Stolar General Business 12/31/2011 City Commission 12/31/13
Jonathan FVd Developer 12/31/2011 City Commission 12/31/13
Jonathan Beloff Attorney 12/31/2011 City Commission 12131 /I 5
Randy Weisburd General Business 12/31 1201 2 City Commission 12/31 /I 3
Seth Frohlich General Bus TL 12/31/2011 12/31/2011 City Commission 12/31/11
Applicants Applicants PositionlTitle
Beth Dunlop
Charles Urstadt
Frank Kruszewski
Gary Twist
Jane Gross
Leonard Wien, Jr.
Maria Gomez
Scott Needelman
Bryan Rosenfeld
Daniel Garcia
Gabriel Paez
Gilbert Squires
Jeffrey Cohen
Leslie Tobin
Rebecca Diaz
Monday, February 28,2011 Page 3 7 of 48
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R9 - New Business and Commission Requests
Dr. Stanley Sutnick Citizen's Forum. (1 2:30 p.m.)
Dr. Stanley Sutnick Citizen's Forum. (5:30 p.m.)
AGENDA ITEM: R9B1-2
DATE: 3-9-11
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OFFICE OF THE MAYOR AND COMMISSION
TO:
FROM:
DATE:
SUBJECT:
Jorge M. Gonzalez, City Manager
Jorge R. Exposito, Commissioner
February 11,2011
Discussion Item: Abandoned buildings
MEMORANDUM
Please place a discussion item on the March 9, 2011 Commission meeting agenda regarding
abandoned buildings. In light of the fire that occurred on Wednesday, February9,2011 on the
400th block of 21St Street near Washington Avenue; what is the status and the process that
Code Compliance is utilizing to check abandoned buildings with regards to potential fire and
other liability issues.
We trust that you will find all in good order. Should you have any questions, please feel free to
contact my aide, Barbie Paredes at 6457.
Best regards,
Robert Parcher, City Clerk
t Agenda Item R'IC
We are cornrnrtted to prondlng excellent publrc service and safefy to all who I~ve, work, and play In 4 Date 3-4- 11
321
Firefighters Battle Massive Miami Beach Blaze I NBC Miami Page 1 of 2
@a PRlNTTHl5
Powered by @aieka~l~ty
Firefighters Battle Massive Miami Beach Blaze
Abandoned building catches fire on South Beach
By BRIAN HArnCIfER
Updated 246 AM EST, Fri, Feb 11,2011
Firefighters spent hours battling a fire at an abandoned Miami Beach
building late Wednesday night and into early Thursday morning.
The fire started before 11 p.m. at the building on the 400 block of aist St.
near Washington Ave.
Flames were seen shooting out of the building's roof as dozens of
firefighters from Miami and Miami Beach responded to the scene.
No injuries have been reported, and investigators are still looking into how
the fire started.
Miami Beach Fire
OFFICE OF THE MAYOR AND COMMISSION MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Jorge M. Gonzalez, City Manager
Jorge R. Exposito, Commissioher
February 23,2011
Discussion Item: Red Light Cameras
Please place a discussion item on the March 9,2011 Commission meeting agenda requesting a
status update on the City of Miami Beach Red Light Cameras. Specifically, how many tickets
have been given, if possible by intersection and how many tickets have been challenged in
court and the result of said challenges.
We trust that you will find all in good order. Should you have any questions, please feel free to
contact my aide, Barbie Paredes at 6457.
Best regards,
cc: Robert Parcher, City Clerk
Agenda Item
We are cornrnrtted to prov~d~n~ excellent ~ublrc servrce and safefy to all who Ilve, work, and play In ou
R9D
Date 3-4-11
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MIAMIBEACH
OFFICE OF THE MAYOR AND COMMISSION MEMORANDUM
Jorge Gonzalez, City Manager City Attorney
FROM: Michael Gongora, Commissione
DATE: March 1, 201 1
SUBJECT: Agenda Item for March 9 Commission Meeting
Please place on the March 9 Commission meeting agenda a resolution to waive the
$850 Colony Theatre fee only for the Ability Explosion event for 201 1. If you have any
questions please feel free to contact my aide Diana Fontani at ext 6087.
MGIdf
Agenda Item Rq E
Date 3-7-ll
RESOLUTION TO BE SUBMITTED
MIAMI BEACH
OFFICE OF THE MAYOR AND COMMISSION
TO:
FROM:
Jorge Gonzalez, City Manager
Jose Smith, City Attorney
MEMORANDUM
Deede Weithorn, Commissioner 2jJ-dA
DATE: February 28, 20 1 1 I
SUBJECT: Discussion Item fo; March 9Ih Commission Meeting
I would like to request a discussion at the March 9th Commission meeting regarding
Rabbi Pearlson's request for the City of Miami Beach instituting the National Moment
of Remembrance. Please see attached email for details.
Thank you.
We ore comm~~~ed lo prondmg excellen/ public service ond solely lo 011 who live, work, and ploy In out
, Agenda Item f7q F
Date 3-4-1 1
Swanson, Anne
From:
Sent:
To:
Subject:
EPearlson@aol.com
Sunday, February 27,201 1 10:39 AM
Libbin, Jerry; Tobin, Ed; Weithorn, Deede; Wolfson, Jonah
My idea: CMB observes National Moment of Remembrance
Dear honored Commissioners,
Please find below information about the National Moment of Remembrance established over 10 years ago by Pres.
Clinton. If you have problems reading the attachments please contact my office for fax alternatives.
I would like to speak at the earliest opportunity at a full commission meeting and officially suggest this observance to our
community.
Please contact me.as soon as possible so that our city can be amongst the first to officially establish such an observance
into our Memorial Day agenda.
Thank you,
Office: 305 -866-0221
Cell 305-776-5068
email: e~earlson@,aol.com
Rabbi Eliot Pearlson
Temple Menorah
Miami Beach
THE WHITE HOUSE
National Moment of Remembrance
Help_ Site Map Text Only
PRESIDENT CLINTON:
CALLING ON ALL AMERICANS TO JOIN IN
A NATIONAL MOMENT OF REMEMBRANCE
"As we contemplate the comforts and blessings of our
lives and the well-being of our nation, I ask you to
pause just for a moment to remember those who gave
their lives to protect the values that give meaning to
our lives."
President Bill Clinton
May 31,1999
National Moment
of Remembrance
1 Freedom's Worth ;I
Department and
Agencies
I Associations and
Trade Unions
i State and Local
Governments
The National Moment of Remembrance program was 11 1
1
established to remind Atnericans of the sacrifices
made by members of the Armed Forces as well as
others who have died as a result of service to this
nation. Americans around the world should pause and
remember these heroes in a synibolic act of ~~nity.
Source: National Archives a~~d Records Administration
Objectives:
To raise Americans' awareness of the
honorable contributions made by those who
died while defending our nation.
To encourage all Americans to honor those
who died as a result of service to this nation
by pausing for one minute at 3:00 p.m. (local
time) on Memorial Day.
Thank you for visiting the Program for National
Moment of Remembrance site. For further
information on the National Moment of
Remembrance, please call 202-395-7373.
President and First Ladv I Vice President ond Mrs. Gore
Record of Proaress I The Briefinp Roam
Gatewav to Govern~nent I Contacting the White Hot~se
White Hot~se for Kids I Wllite House Histoy
White House Tours I && I Text Only
Privacv Statement
Organizations
Individuals and 1 Families
ll~edia Guide
/I Faces of Sacrifice
Il~elated Links
il President Clinton:
Calling on all
Americans II _ ---
MIAMI BEACH
OFFICE OF THE MAYOR AND COMMISSION
TO:
FROM:
DATE: February 23"], 201 1
SUBJECT: Agenda ltem
MEMORANDUM
Jorge M. Gonzalez, City Mana
Jonah Wolfson, Commissi
Please place on the March 9th, 201 1 Commissio~ meeting agenda a discussion item
regarding possible closing of the local office for Department of Children & Families at
945 Pennsylvania and a request to the appropriate authority to maintain this service
on Miami Beach.
If you have any questions, please contact Leonor Hernandez at extension 6437.
JW/l h
i Agenda ltem a 76-
I
We are commrffed to provrdmg excellent publrc sewrce and safety to all who /we, work, and play ~n oud
I Date 3-9 -11
331
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MIAMIBEACH
OFFICE OF THE MAYOR AND COMMISSION
TO:
FROM:
DATE:
Jorge M. Gonzalez, City Manager
Ed Tobin, Commissioner
February 23,201 1
MEMORANDUM
SUBJECT: Agenda item for March 9th Commission Meeting
Please place on the March gth, 201 1 City Commission meeting agenda a discussion item on
changing the Flamingo Park Master Plan to include a bathroom in the Tot Lot. Also include
as part of the discussion the design of the tennis club house and the composition of the
tennis courts at Flamingo Park.
Should you have any questions, please contact Yanette Bravo at ext. 6274.
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MIAMI BEACH
OFFICE OF THE MAYOR AND COMMISSION MEMORANDUM
TO: Jorge M. Gonzalez, City Manager
FROM: Ed Tobin, Commissioner
DATE: February 25, 201 1
SUBJECT: Agenda item for March 9th Commission Meeting
Please place on the March gth, 201 1 City Commission meeting agenda a discussion item on
including monthly crime statistics as a standard Commission Agenda item.
Should you have any questions, please contact Yanette Bravo at ext. 6274.
Agenda Item /? 1
We ore committed 10 providrng excellenf publ~c sewrce ond safety to oil who live, work, orld ploy in our \i
I Date 3-9- 11
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Reports and Informational ltems
Reports and lnformational ltems (see LTC #051-2011)
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