20110511Bookmarked_ocr optimizedMIAMIBEACH
City Commission Meeting
City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive
May 11,2011
Mayor Matti Herrera Bower
Vice-Mayor Jonah Wolfson
Commissioner Jorge Exposito
Commissioner Michael G6ngora
Commissioner Jerry Libbin
Commissioner Edward L. Tobin
Commissioner Deede Weithorn
City Manager Jorge M. Gonzalez
City Attorney Jose Smith
City Clerk Robert E. Parcher
Visit us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings.
ATTENTION ALL LOBBYISTS
Chapter 2, Article VII, Division 3 of the City Code of Miami Beach entitled "Lobbyists" requires
the registration of all lobbyists with the City Clerk prior to engaging in any lobbying activity with
the City Commission, any City Board or Committee, or any personnel as defined in the subject
Code sections. Copies of the City Code sections on lobbyists laws are available in the City
Clerk's office. Questions regarding the provisions of the Ordinance should be directed to the
Office of the City Attorney.
Special note: In order to ensure adequate public consideration, if necessary, the Mayor and City Commission
may move any agenda item to the alternate meeting date which will only be heM if needed. In addition, the
Mayor and City Commission may, at their discretion, adjourn the Commission Meeting without reaching all
agenda items.
Call to Order - 9:00 a.m.
Inspirational Message, Pledge of Allegiance
Requests for Additions, Withdrawals, and Deferrals
The City Commission will recess for lunch at approximately 1:00 p.m.
Presentations and Awards
PA Presentations and Awards
Regular Anenda
R2 Competitive Bid Reports
R5 Ordinances
Consent Agenda R7 Resolutions
C2 Competitive Bid Reports R9 New Business and Commission
C4 Commission Committee Assignments R10 City Attorney Reports
C6 Commission Committee Reports
C7 Resolutions Reports and Informational Items
We are committed to providing excellent public service and safety to all who live, work, and play in our vibrant, tropical, historic community.
Consent Agenda, May 11,201 1
Presentations and Awards
PA1 Certificate Of Appreciation To Be Presented To The Miami Beach Police Department's Officer Of The
Month For March 201 1. (Page 3)
(Requested by Commissioner Jorge Exposito)
PA2 Presentation On The State Of The Tourism And Travel Industry By William Talbert, President & CEO
Of The Greater Miami Convention & Visitors Bureau And Recognition Of National Travel And Tourism
Week.
(Requested by Mayor Matti Herrera Bower)
PA3 Certificates Of Recognition To Be Presented For Beyond The Call Of Duty Service Related To Haiti
Relief.
(Requested By Mayor Matti Herrera Bower)
PA4 Certificates Of Recognition To Be Presented To Select Students And Teachers Of The Miami-Dade
County Public Schools For The 201 0-1 1 School Year.
(Requested By Mayor Matti Herrera Bower)
PA5 Certificates Of Appreciation To Be Presented To The Normandy Shores Golf Club, The Alexander,
Temple Emanu-El, And Special Recognition To The Holocaust Memorial Of Miami Beach By The City
Of Miami Beach Beautification Committee, For Their Efforts In Contributing Significantly To The
Beautification Of The City.
(Parks & Recreation)
PA6 Certificate Of Recognition To Be Presented To Stephanie Rosen For Organizing The "Wendy Walkn
To Raise Funds For Cancer Research.
(Requested by Commissioner Deede Weithorn)
PA7 Key To The City To Be Presented To Officer Grant Reid For His Military Service.
(Requested by Commissioner Jerry Libbin)
PA8 Proclamation To Be Presented To Coach Al Golden, University Of Miami Football Head Coach.
(Requested by Vice-Mayor Jonah Wolfson)
PA9 Certificate Of Recognition To Be Presented To Victor Fernandez, Participant In UNIDAD1s Senior
Placement Program.
(Requested by Vice-Mayor Jonah Wolfson)
PA10 Certificate Of Recognition To Be Presented To Miami Beach Community Health Center,
EmployerIParticipants In UNIDAD1s Senior Placement Program.
(Requested by Vice-Mayor Jonah Wolfson)
Consent Agenda, May 11,201 1
Presentations and Awards (Continued)
PA1 1 Proclamation To Be Presented In Honor Of National Bike Month On May 201 1
(City Manager's Office)
CONSENT AGENDA
Action:
Moved:
Seconded:
Vote:
C2 - Competitive Bid Reports
Request For Approval To lssue A Request For Qualifications (RFQ) For Constructability, Cost, And
Value Engineering Review Services. (Page 7)
(Capital lmprovement ProjectsIProcurement)
Request For Approval To lssue A Request For Qualifications (RFQ) For Architectural, Engineering,
Design, Bid And Award, And Construction Administration Services For The Collins Park Garage
Project. (Page 13)
(Capital lmprovement ProjectsIProcurement)
Request For Approval To lssue A Request For Proposals (RFP) For Certain Advertising Programs,
And Advertising Sales Support, As Part Of The City's Revenue Enhancement Initiatives. (Page21)
(City Manager's Office)
Request For Approval To lssue A Request For Proposals (RFP) To Provide Testing Services
Programs To Determine Qualified Applicants For Police And Fire Entry Level Positions And Classified
Promotional Classifications; AndlOr To Provide Consultation Services For Sworn And Non-Sworn
Positions In Order To Develop Job Analysis, Entry Level And Promotional Tests, Scoring, Minimum
Requirements For Jobs And Background Test Requirements. (Page 25)
(Human Resources/Procurement)
Request For Approval To lssue A Request For Proposals (RFP) For Mobile Applications Developers
For Municipal Parking, Transportation, Parks And Recreation, Special Events And Other City
Services. (Page 37)
(ParkingIProcurement)
Request For Approval To Award Contracts To The Following Vendors: A&B Bulk Mailers, Inc., Prison
Rehabilitative Industries And Diversified Enterprise, Inc (Pride Enterprises, Inc.), Arrowmail Presort
Co. Inc., Jaguar Data Systems, Inc. And Globalpex, Inc. As Primary And/or Secondary As Per Group
Award Pursuant To Invitation To Bid No. 09-1011 1, For Bulk Mailing Services In The Estimated
Annual Amount Of $191,751. (Page 43)
(Procurement)
iii
Consent Agenda, May 1 1,201 1
C2 - Competitive Bid Reports (Continued)
C2G Request For Approval To Reject All Qualifications Received Pursuant To Request For Qualifications
(RFQ) No. 54-0911 0, For The Provision Of Governmental Consulting Services At Miami-Dade County,
Florida. (Page 55)
(Economic Development/Procurement)
C4 - Commission Committee Assignments
C4A Referral To Finance And Citywide Projects Committee To Discuss A Proposed Modification Of The
Promissory Note Dated February 5, 2007, From MBCDC Meridian Place LLC, A Florida Limited
Liability Corporation, To The Miami Beach Redevelopment Agency, And To Discuss A Subordination
Of The City's Mortgages In Favor Of A Mortgage Being Made To MBCDC By Bank United.
(Page 63)
(Real Estate, Housing & Community Development)
C4B Referral To Land Use And Development Committee - Discussion Regarding Ocean Beach Historic
District R-PS4 Zoning Amendment. (Page 65)
(Requested by Vice-Mayor Jonah Wolfson)
C4C Referral To NeighborhoodICommunity Affairs Committee - Discussion Regarding The Interim Traffic
Calming Plan For La Gorce And Pinetree Drives. (Page 71)
(Requested by Commissioner Jorge R. Exposito)
C6 - Commission Committee Reports
C6A Report Of The Land Use And Development Committee On April 21,201 1 : 1) Proposed Alton Road
Historic District Buffer Overlay. 2) Proposed Parking District #5 For The Alton Road Corridor. 3)
Temporary Removal Of Parking Spaces. 4) a) Discussion Regarding The Notice Requirements For All
Land Use Boards; b) Discussion On Amending The Public Notice Requirements For Board Of
Adjustment, Planning Board, Historic Preservation Board, And Design Review Board Items From
Thirty Days To Fifteen Days. 5) Discussion On Proposed Amendments To Land Development
Regulations Amending Minimum Unit Size And Parking Requirements For Affordable Housing
Projects. 6) Discussion Regarding Temporary Storefront Signs. 7) Discussion On The Development
Of A Citywide Transportation Plan. 8) Discussion Regarding An Ordinance Amending The Code Of
The City Of Miami Beach, By Amending Chapter 2, "Administration," Article II, "City Commission", By
Enacting A New Section 2-1 2, "Meeting Agendas," Requiring Proposed Legislation Or Ordinances
That Appear On A City Commission Or Commission Committee Agenda To Have A Commissioner
Sponsor Identified; Providing For Repealer; Codification; Severability; And An Effective Date. 9)
Discussion Regarding The Present Plans To Build A Convention Center And Casino In Miami-Dade
County And The Potential Impact On Miami Beach. 10) Discussion Regarding Hop-On-Hop-Off City
Bus Tour Service From Various Locations In The City. (Page 75)
Consent Agenda, May 1 1,201 1
C6 - Commission Committee Reports (Continued)
C6B Report Of The Capital lmprovement Projects Oversight Committee Meeting On March 7, 201 1: 1)
Attendance. 2) Old Business: 2A) Status Report: Venetian Island Neighborhood lmprovement
Project; 2B) Status Report: Status Report: Palm & Hibiscus Island Undergrounding; 2C) Status
Report: Sunset Islands I & II; 2d) Status Report: Sunset Islands Ill & IV. 3) Requested Reports:
Assessment Of Structural Conditions And Hydraulic Conditions Of Outfalls For Sunset Ill & IV. 4)
Commission Items: A Resolution Approving A Contract Award, Pursuant To Invitation To Bid No. 07-
1011 1, For The Right-of-way Infrastructure lmprovement Program - Neighborhood No. 1 - Biscayne
Point; Authorizing The Mayor And City Clerk To Execute An Agreement With David Mancini & Sons,
Inc., In The Not-To-Exceed Amount Of $1 0,907,759, For The Construction Of The Project, Plus A
10% Project Contingency In The Amount Of $1,090,776, For A Grand Total Of $1 1,998,535;
Appropriating $6,675,401 From Funds Previously Appropriated In The Capital Budget; And Further
Appropriating $5,323,134 From Fund 429 Stormwater Projects Line Of Credit, With Such Funds To
Be Repaid From Proposed Future Storm Water Bonds; Further Authorizing The Administration To
Engage In Value Engineering To Further Reduce The Cost And Time For Completion Of Said Project.
5) Review And Acceptance Of Minutes. 6) Public Comments. 7) Adjournment. (Page 79)
C7 - Resolutions
A Resolution Approving And Authorizing The City Manager Or His Designee To Submit Grant
Applications To: 1) Office Of The Attorney General For Funding From The Victims Of Crime Act
Program In The Approximate Amount Of $60,000; 2) U.S. Department Of Justice, Office Of Juvenile
Justice And Delinquency Program For Funding In The Approximate Amount Of $300,000 Over Three
Years, For The Mentoring Youth With Disabilities Program; And, 3) US Department Of Justice, Office
Of Community Oriented Policing Services (COPS), COPS Hiring Program For Funding In The
Approximate Amount Of $1,500,000 Over Three Years For The Hiring Of Additional Career Law
Enforcement Officers; Appropriating The Above Grants, And Matching Funds, As Necessary, If
Approved And Accepted By The City, And Authorizing The Execution Of All Documents Related To
These Applications. (Page 87)
(Budget & Performance Improvement)
C7B A Resolution Accepting A Donation In The Amount Of $8,000 From The Miami Beach Chamber Of
Commerce From Proceeds Of Its Annual Golf Classic Tournament To Be Utilized By The City's
International Baccalaureate (IB) Educational Program. (Page 95)
(Requested by Commissioner Jerry Libbin)
(Legislative Tracking: City Attorney's Office)
A Resolution Accepting The Recommendation Of The City Manager Pertaining To The Ranking Of
Architectural And Engineering Proposers, Pursuant To Request For Qualifications (RFQ) No. 22-
10/11, For Resident Project Representative Services For Right-of-way Improvements To
Neighborhood No. 8 Central Bayshore (Package A), Lower North Bay Road (Package B), And Lake
Pancoast (Package C); Authorizing The Administration To Enter Into Negotiations With The Two (2)
Top-Ranked Proposers; Atkins (PBS&J) And Chen &Associates D/B/A Chen Moore And Associates;
And Should The Administration Not Be Successful In Negotiating An Agreement With The Top-
Ranked Proposers, Authorizing Negotiations With The Second-Ranked Or Third-Ranked Proposers
Per Package. (Page 97)
(Capital lmprovement Projects/Procurement)
Consent Agenda, May 1 1,201 1
C7 - Resolutions (Continued)
C7D A Resolution Waiving By 5nths Vote, The Formal Competitive Bidding Requirements, Finding Such
Waiver To Be In The City's Best Interest; And Approving The Purchase Of Only Diesel Fuel At The
HESS AndlOr Shell Station In The North End Of Miami Beach. (Page 1 15)
(Fleet Management)
C7E A Resolution Authorizing The Sole Source Purchase, Pursuant To Section 2-367 (D) Of The City
Code For Annual Maintenance Of Cityworks Software From Axteca Systems, Inc., In The Estimated
Annual Amount Of $43,295, Which Designs, Creates, And Owns Cityworks Software, Including
Copyright And Trademark Ownership. (Page 121)
(Public Works)
C7F A Resolution Approving And Authorizing The Mayor And City Clerk To Execute Amendment No. 1 To
The 44th Street Drainage Improvements Agreement With Central Florida Equipment Rentals, Inc.,
Dated February 5,201 0; Said Amendment In The Amount Of $484,000, For The Construction Of The
Muss Park Greenspace Expansion I Chase Avenue Realignment Project; With Previously
Appropriated Funding From Fund 161 Quality Of Life. (Page 127)
(Public Works)
C7G A Resolution Accepting The Recommendation Of The City Manager, Pursuant To Request For
Qualifications (RFQ) No. 20-1 011 1, For Design, Bid, Award, And Construction Administration Services
For The Middle Beach Recreational Corridor Phase II Project; And Authorizing The Administration To
Enter Into Negotiations With The Top-Ranked Firm, Coastal Systems International, Inc.; And Should
The Administration Not Be Able To Successfully Negotiate An Agreement With The Top-Ranked
Firm, Authorizing The Administration To Negotiate With The Second-Ranked Firm, Calvin, Giordano
& Associates, Inc.; And Should The Administration Not Be Able To Negotiate An Agreement With The
Second-Ranked Firm, Authorizing The Administration To Negotiate An Agreement With The Third-
Ranked Firm, Kimley-Horn & Associates, Inc. (Page 135)
(Public WorksIProcurement)
C7H A Resolution Approving An Amendment To The Agreement Between The State Of Florida
Department Of Community Affairs (DCA) And The City, Dated November 24,2009, For The Allocation
Of NSPI Funds; And An Amendment To The Related Agreement Between The City And Miami
Beach Community Development Corporation (MBCDC), Dated January 21,201 0, For The Allocation
Of NSPI Funds; Said Amendments Extending The Respective Expiration Terms Of Each Agreement
To March 1,201 3, And Amending Both Agreements To Facilitate The Draw Down Of Funds; Further
Authorizing The Mayor And City Clerk To Execute Any Necessary Amendments. (Page 143)
(Real Estate, Housing & Community Development)
End of Consent Agenda
Presentations and Awards
PA1 Certificate Of Appreciation To Be Presented To The Miami Beach Police Department's
Officer Of The Month For March 201 1.
(Requested by Commissioner Jorge Exposito)
PA2 Presentation On The State Of The Tourism And Travel Industry By William Talbert,
President & CEO Of The Greater Miami Convention & Visitors Bureau And Recognition
Of National Travel And Tourism Week.
(Requested by Mayor Matti Herrera Bower)
PA3 Certificates Of Recognition To Be Presented For Beyond The Call Of Duty Service
Related To Haiti Relief.
(Requested By Mayor Matti Herrera Bower)
PA4 Certificates Of Recognition To Be Presented To Select Students And Teachers Of The
Miami-Dade County Public Schools For The 2010-1 1 School Year.
(Requested By Mayor Matti Herrera Bower)
PA5 Certificates Of Appreciation To Be Presented To The Normandy Shores Golf Club, The
Alexander, Temple Emanu-El, And Special Recognition To The Holocaust Memorial Of
Miami Beach By The City Of Miami Beach Beautification Committee, For Their Efforts In
Contributing Significantly To The Beautification Of The City.
(Parks & Recreation)
PA6 Certificate Of Recognition To Be Presented To Stephanie Rosen For Organizing The
"Wendy Walk To Raise Funds For Cancer Research.
(Requested by Commissioner Deede Weithorn)
PA7 Key To The City To Be Presented To Officer Grant Reid For His Military Service.
(Requested by Commissioner Jerry Libbin)
PA8 Proclamation To Be Presented To Coach Al Golden, University Of Miami Football Head
Coach.
(Requested by Vice-Mayor Jonah Wolfson)
PA9 Certificate Of Recognition To Be Presented To Victor Fernandez, Participant In
UNIDAD's Senior Placement Program.
(Requested by Vice-Mayor Jonah Wolfson)
PA10 Certificate Of Recognition To Be Presented To Miami Beach Community Health Center,
EmployerIParticipants In UNIDAD's Senior Placement Program.
(Requested by Vice-Mayor Jonah Wolfson)
I Agenda Item
3 Date G-Il-ld
Presentations and Awards (Continued)
PA1 1 Proclamation To Be Presented In Honor Of National Bike Month On May 201 1.
(City Manager's Office)
COMMISSION ITEM SUMMARY
Condensed Title:
) Request For Approval To Issue A Request For Qualifications (RFQ) For Constructability, Cost, And Value Engineering Review I I Services I
Key Intended Outcome Supported:
Ensure well-maintained infrastructure
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey indicated that 79% of I businesses rated recently completed capital improvement projects as "excellent" or "good." I
Issue: I Shall the Mayor and City Commission approve the issuance of the RFQ? I
Item Summary/Recommendation:
The City is in the process of implementing a capital improvement program with active projects representing
approximately $700 million in total value. Quality improvement opportunities can be found by having the ability to
identify constkctability issues and minimize unforeseen conditions which will mitigate the attendant impact on project
costs and schedules. Staff recognizes the value of pursuing a two-pronged approach to implement more rigorous
quality control initiatives utilizing dedicated in-house resources, as well as outside expertise from construction
industry professionals that would be pre-selected as a result of the Request for Qualifications (RFQ) selection
process.
The ROW portion of the program has been subdivided into several neighborhood projects located throughout the
City that are in various stages of the design, bid, and award process. The probable cost estimates and construction
drawings are developed by the design consultants during the design phase of the work and reviewed by the
stakeholder City Departments prior to the issuance of the Invitation to Bid, (ITB). In the past the Special Assistant to
the City Manager has successfully focused on construction and change order price negotiations. This proposed new
initiative will bring forth a more expansive approach to determining cost adjustments during the design process, as
well as through the bidding and value engineering stages of a project. Currently, the review of the design documents
for constructability, equipment addlalternates, construction means and methods, level of service or value engineering
are done post award of the contract. This after-the-fact review has led to delays in the issuance of the first notices to
proceed to the selected contractors. The value engineering proposals are left in the hands of the contractor and are
provided after award of contract. Contractually, the City then has to share these identified savings with the
contractor. If this review is done prior to issuance of the ITB the City would therefore be able to capture potential
value engineering opportunities pre-award and therefore maximize the value of the savings beforehand. Moreover,
concerns over the level of service, constructability, and construction costs of these neighborhood projects have been
expressed by the residents, members of the Capital Improvement Projects Oversight Committee (CIPOC) and at the
Commission Meetings at the time of the award of these projects. These concerns have resulted in requests for
extensive value engineering and level of service design reviews post award of the contracts. These reviews have
resulted in additional time for the re-permitting of several identified design changes which has negatively impacted
the projected construction start dates for several of the projects. The current system can be vastly improved by
performing these comprehensive constructability and value engineering reviews prior to the issuance of the ITB.
The proposed quality control enhancements would utilize construction industry professionals, as needed, during
various phases of a project to provide construction cost estimates; constructability reviews; identify value engineering
alternatives; review pricing on bid submittals and provide overall input on construction quality control issues. This
involvement of independent industry professionals during the design process to properly address the residents'
needs, review altemate construction means and methods, establish quality assurancelquality control procedures,
provide comprehensive peer review of construction documents to identify design deficiencies, identify potential value
engineering alternatives and establish accurate project timelines, will allow the City to more precisely identify capital
budget requirements. Accurately identifying the monetary requirements for construction allows the City to forecast
the monies required prior to issuance of any necessary construction bonds andlor capital budget requirements. To
accomplish this comprehensive peer review, this RFQ will need to be issued for the purpose of soliciting qualified
firms to assist the City by providing constructability reviews, value engineering analysis to identify potential cost
savings, technical specification reviews, identifying altemate construction means and methods, establishing accurate
project scheduling, and establishing quality assurancelquality control guidelines. This goal will be met by the selected
firm(s) meeting with the design team and City during the development of the project prior to the issuance of the ITB
and participating in the review of bids after award of the contract. These review services will be for the various
current and up-coming underground utility and facilities projects under development by the City's Capital
Improvements Projects Office.
Advisory Board Recommendation:
I NIA
I I I
Financial Impact Summary: NIA 1
City Clerk's Office Legislative Tracking:
. .,* .
Financial Information:
Source of
Funds:
OBPl
Amount
NIA 1
Total
Account
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 331 39, www.rniarnibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: May 11,2011
SUBJECT: REQUEST FOR APPROVAL TO ISSUE A REQUEST FOR QUALIFICATIONS (RFQ)
FOR CONSTRUCTIBILITY, COST, AND VALUE ENGINEERING REVIEW
SERVICES
ADMINISTRATION RECOMMENDATION
Approve issuance of the RFQ.
ANALYSIS
The City is in the process of implementing a capital improvement program with active projects
representing approximately $700 million in total value.
Quality improvement opportunities can be found by having the ability to identify constructability
issues and minimize unforeseen conditions which will mitigate the attendant impact on project
costs and schedules.
Staff recognizes the value of pursuing a two-pronged approach to implement more rigorous
quality control initiatives utilizing dedicated in-house resources, as well as outside expertise
from construction industry professionals that would be pre-selected as a result of the Request
for Qualifications (RFQ) selection process.
The ROW portion of the program has been subdivided into several neighborhood projects
located throughout the City that are in various stages of the design, bid, and award process.
The probable cost estimates and construction drawings are developed by the design
consultants during the design phase of the work and reviewed by the stakeholder City
Departments prior to the issuance of the Invitation to Bid, (ITB). In the past the Special Assistant
to the City Manager has successfully focused on construction and change order price
negotiations. This proposed new initiative will bring forth a more expansive approach to
determining cost adjustments during the design process, as well as through the bidding and
value engineering stages of a project.
Currently, the review of the design documents for constructability, equipment addlalternates,
construction means and methods, level of service or value engineering are done post award of
the contract. This after-the-fact review has led to delays in the issuance of the first notices to
proceed to the selected contractors. The value engineering proposals are left in the hands of the
contractor and are provided after award of contract. Contractually, the City then has to share
these identified savings with the contractor. If this review is done prior to issuance of the ITB
the City would therefore be able to capture potential value engineering opportunities pre-award
and therefore maximize the value of the savings beforehand. Moreover, concerns over the level
of service, constructability, and construction costs of these neighborhood projects have been
expressed by the residents, members of the Capital Improvement Projects Oversight Committee
(CIPOC) and at the Commission Meetings at the time of the award of these projects. These
Commission Memorandum - Issuance of a Request for Qualifications (RFQ) for
Constructability, Cost, and Value Engineering Review Services.
May 1 I, 201 1
Page 2 of 5
concerns have resulted in requests for extensive value engineering discussions and level of
service design reviews post award of the contracts. These reviews have resulted in additional
time for the re-permitting of several identified design changes which has negatively impacted
the projected construction start dates for several of the projects. The current system can be
vastly improved by performing these comprehensive constructability and value engineering
reviews prior to the issuance of the ITB.
The proposed quality control enhancements would utilize construction industry professionals, as
needed, during various phases of a project to provide construction cost estimates;
constructability reviews; identify value engineering alternatives; review pricing on bid submittals
and provide overall input on construction quality control issues, This involvement of independent
industry professionals during the design process to properly address the residents' needs,
review alternate construction means and methods, establish quality assurancelquality control
procedures, provide comprehensive peer review of construction documents to identify design
deficiencies, identify potential value engineering alternatives and establish accurate project
timelines, will allow the City to more precisely identify capital budget requirements. Accurately
identifying the monetary requirements for construction allows the City to forecast the monies
required prior to issuance of any necessary construction bonds andlor capital budget
requirements,
To accomplish this comprehensive peer review, this RFQ will need to be issued for the purpose
of soliciting qualified firms to assist the City by providing constructability reviews, value
engineering analysis to identify potential cost savings, technical specification reviews, identifying
alternate construction means and methods, establishing accurate project scheduling, and
establishing quality assurance/quality control guidelines. This goal will be met by the selected
firm(s) meeting with the design team and City during the development of the project prior to the
issuance of the ITB and participating in the review of bids after award of the contract. These
review services will be for the various current and up-coming underground utility and facilities
projects under development by the City's Capital Improvements Projects Ofice.
SCOPE OF SERVICES
The scope of services consists of the following, but not limited to:
Provide detailed quantity take off of materials required to complete various projects in
accordance with Technical Specifications and design documents.
Provide detailed estimate of labor and material costs in an Excel spreadsheet format
showing unit prices, based on past comparable unit costs specifically associated with the
South Florida Market
Provide detailed constructability review with recommendations for alternate means and
methods of construction activities, value engineering, scheduling and construction
sequencing that will potentially reduce costs of the project.
Provide a cost comparison to a recognized construction cost estimating service adjusted
for South Florida construction. (RS Means or equivalent)
The estimates will be contained in a single spreadsheet showing cost comparisons
individually tabulated.
Identify any comparable projects, including completion dates that were used to develop
the construction cost estimate.
Support City Staff and participate in the value engineering reviews with contractor.
Support City Staff in the bidding and award phase of projects.
Commission Memorandum - Issuance of a Request for Qualifications (RFQ) for
Constructability, Cost, and Value Engineering Review Senlices.
May 11, 2011
Page 3 of 5
For purposes of compliance with this minimum experience requirement, the term "Proposer" is
hereby defined to mean the firm andlor business entity which is submitting a proposal pursuant
to this RFQ. Accordingly, the firm andlor business entity must meet the minimum requirements
listed below in order to be deemed responsive. Non-responsive bids will be disqualified from
consideration.
Qualifications will be considered only from State of Florida Certified General Contractors, State
of Florida Certified Under Ground Utility Contractors or consultants that are regularly engaged in
the business of providing the professional specialization services as described in this RFQ.
Interested Firms shall address the following items in the RFQ response:
ltem I. Team Experience:
Indicate the team's number of years of experience in providing the requested
professional services;
List all similar projects undertaken in the past five (5) years, describe the scope of each
project in physical terms and by cost, describe the respondent's responsibilities, and
provide the name and contact telephone number of an individual in a position of
responsibility who can attest to respondent's activities in relation to the project;
Provide the name(s) of the person, or persons within your organization who was most
actively concerned with managing each project.
List and describe all legal claims against any member of the team alleging errors andlor
omissions, or any breach of professional ethics, including those settled out of court,
during the past five (5) years.
ltem 2. Project Manager's Experience: Provide a comprehensive summary of the experience
and qualifications of the individual who will be selected to serve as the Project Manager. This
individual must have a minimum of eight (8) years experience in the planning, design, and
construction administration of public or private projects with similar scope of work.
ltem 3. Previous Similar Projects: Please provide a list of a minimum of five (5) projects which
demonstrates the Team's experience in providing the services as required under this RFQ and
in the scope of services for this project. Please provide the following information for each
sample project:
Client name, address, phone number, e-mail address
Consultant (Architect or Engineer) name, address, phone number, fax and email
Description of the scope of the work
Month and Year the project was started and completed
Total cost andlor fees paid to your firm
Total cost of the construction, estimated and actual
Role of the firm and the responsibilities
ltem 4. Qualification of Project Team: Provide a list of the personnel I subconsultants to be
used on this project and their qualifications. A resume of each individual, including education,
experience, and any other pertinent information shall be included for each team member
including any subcontractors, to be assigned to this project.
Commission Memorandum - Issuance of a Request for Qualifications (RFQ) for
Constructability, Cost, and Value Engineering Review Senlices.
May 11,2011
Page 4 of 5
Item 5. Project Approach: Provide a detailed description on the Project Team approach to the
required services. Information should include:
Organizational structure of project team.
Project specific approach to this neighborhood.
RFQ PROCESS
The procedure for response evaluation and selection is as follows:
1. Request for Qualifications issued.
2. Receipt of responses.
3. Opening of responses and determination if they meet the minimum standards of
responsiveness.
4. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each
response in accordance with the requirements of this RFQ. If further information is
desired, consultants may be requested to make additional written submissions or oral
presentations to the Evaluation Committee.
5. The Evaluation Committee will recommend to the City Manager the response or
responses acceptance of which the Evaluation Committee deems to be in the best
interest of the City. The following criteria shall be utilized by the Evaluation Committee
for the selection of the Consultant:
(20 points) - The experience, qualifications and portfolio of the Principal Firm
(20 points) - The experience and qualifications of the professional personnel
assigned to the Project Team as well as their familiarity with this project and a
thorough understanding of the methodology and design approach to be used in
this assignment.
(20 points) - The experience, qualifications and portfolio of the Project Manager,
as well as hislher familiarity with this project and a thorough understanding of the
methodology and design approach to be used in this assignment.
(10 points) - Past performance based on quality of the Performance Evaluation
Surveys and the Administration's due dilligence based upon reference checks
performed of the Firm(s) clients.
(5 points) - Willingness to meet time and budget requirements as demonstrated
by past performance, methodology and approach
(5 points) - Risk Assessment Plan that reflects a clear understanding of project
objectives; a thorough review of existing conditions; familiarity with the project
site; a thorough understanding of all permitting and regulatory requirements and
impacts; and other considerations that may impact the design and construction of
the proposed improvements.
(5 points) - Certified minority business enterprise participation. Either the Prime
Consultant or the sub-consultant team may qualify for proof of certification for
minority business enterprise participation. Accepted minority business enterprise
certifications include the Small Business Administration (SBA), State of Florida,
or Miami-Dade County.
(5 points) - Location
(5 points) - Recent, current and projected workloads of the firms
11
Commission Memorandum - Issuance of a Request for Qualifications (RFQ) for
Constructability, Cost, and Value Engineering Review Services.
May 11,2011
Page 5 of 5
(5 points) - The volume of work previously awarded to each firm by the City, with
the object of effecting an equitable distribution of contracts among qualified firms,
provided such distribution does not violate the principle of selection of the most
highly qualified firm.
The City may request, accept and consider proposals for the compensation to be paid under the
contract only during competitive negotiations.
6. After considering the recommendation(s) of the Evaluation Committee, the City Manager
shall recommend to the City Commission the response or responses acceptance of
which the City Manager deems to be in the best interest of the City.
7. The City Commission shall consider the City Manager's recommendation(s) in light of
the recommendation(s) and evaluation of the Evaluation Committee and, if appropriate,
approve the City Manager's recommendation(s). The City Commission may reject City
Manager's recommendation(s) and select another response or responses. In any case,
City Commission shall select the response or responses acceptance of which the City
Commission deems to be in the best interest of the City. The City Commission may also
reject all proposals.
8. Negotiations between the selected respondent and the City Manager will take place to
arrive at a contract. If the City Commission has so directed, the City Manager may
proceed to negotiate a contract with a respondent other than the top ranked respondent
if the negotiations with the top ranked respondent fail to produce a mutually acceptable
contract within a reasonable period of time.
9. A proposed contract or contracts are presented to the City Commission for approval,
modification and approval, or rejection.
10. If and when a contract or contracts acceptable to the respective parties is approved by
the City Commission, the Mayor and City Clerk sign the contract(s) after the selected
respondent(s) has (or have) done so.
CONCLUSION
The Administration recommends that the Mayor and the City Commission authorize the
issuance of a Request for Qualifications (RFQ) for constructability, cost, and value engineering
review services.
COMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Issue A Request For Qualifications (RFQ) For Architectural, Engineering, Design, Bid and
Award, and Construction Administration Services for the Collins Park Garage Project.
Key Intended Outcome Supported:
Ensure well-maintained infrastructure
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey indicated that
79% of businesses rated recently completed capital improvement projects as "excellent" or "good."
Issue:
Shall the Mayor and City Commission approve the issuance of the RFQ?
Item SummarylRecommendation:
The cultural arts neighborhood district is an area that is in need of parking for the visitors and residents of the City of
Miami Beach. In order to serve this need, the City is proposing to build a five level parking garage. The site for the
new parking facility is bounded by 23rd Street on the north, Park Avenue on the west, the Miami City Ballet on the
south and Liberty Avenue on the east (300 to 342 23rd Street). In addition, the City owns a surface lot that serves
the City Library bounded by Liberty Avenue to the west and the City Library to the south (224 23rd Street), which the
City is desirous to plan as part of the services contemplated in this Request for Qualifications. This project once
built will generate jobs as well as provide a source of revenue for the City.
The City is requesting qualification statements from Design Firms that meet the minimum qualifications described in
this document. The Consultant shall provide Architectural, Structural Engineering, MEP Engineering, Civil
Engineering, Landscape Architecture, Parking and Transportation Consultant, Traffic Impact Study within the
parameters required by the City's Public Works and Planning Departments, Environmental Assessments, Threshold
Inspection, Special Inspection as required by the Building Department, Construction Cost Estimating, Surveying,
Geotechnical, Asbestos survey and material testing services for the Project. The work shall include, but not be
limited to planning, design development, estimate(@ of probable construction cost, construction documents,
permitting, bidding I award, LEED process support and documentation and construction administration services for
the Project.
The project consists of a five (5) level parking garage with a maximum height of fifty (50) feet or as required by City
Ordinance, which accommodates approximately 400 parking spaces and houses retail establishments on the
ground floor. The parking garage will be located on 300-342 23rd Street. The City is contemplating closing a portion
of Liberty Avenue from 23rd Street to 22nd Street in order to create a pedestrian plaza that will provide safe travel to
and from the Miami Beach Ballet, the Library, and the parking garage. In addition, the City is requesting that the
Consultant study the best use of the parcel located on 224 23' Street and propose various concepts to the City
which may include a commercial building with retail on the ground floor and commercial and retail on the floors
above with the possibility of being connected via a bridge to the new parking garage as described above.
The Consultant's services shall also include LEED process support and documentation pursuant to US Green
Building Counsel LEED Standard and1 or City of Miami Beach Ordinance Section 100 whichever is most stringent
and include but not be limited to the following:
LEED documentation, application and all required submittals to achieve a USGBC LEED SILVER
certification for new construction;
Providing the project specifications that clearly delineate all LEED-related Contractor responsibilities and
procedures, provide the LEED required documentation of all materials, technologies, and procedures
upon which the achievement of design intent and LEED Silver certification depend;
Coordinating with and assisting the City's Building Commissioning Agent I Contractor in its implementation
of the Building Commissioning Plan. That plan shall result in full compliance with the LEED standard for full
documentation of building commissioning. In particular it will structure and document the full initiation,
testing, operational instruction, and record documentation of all building systems.
The Project Team will conduct meetings that will result in a list of clearly defined and clearly assigned
actions and responsibilities for moving towards the achievement of LEED Silver certification and related
proiect goals. I The total'allocateh Construction Cost Budget earmark for the project is approximately $12,500,000. I
Advisory Board Recommendation:
I NlA
Financial Information:
Source of
Funds:
OBPl
Financial Impact Summary: NIA
Account
1
Total
Amount
NIA
MIAMIBEACH
Cify of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: May 11, 201 1 ?+
SUBJECT: REQUEST FOR APPROVAL TO ISSUE A REQUEST FOR QUALIFICATIONS (RFQ)
FOR ARCHITECTURAL, ENGINEERING, DESIGN, BID AND AWARD, AND
CONSTRUCTION ADMINISTRATION SERVICES FOR THE COLLINS PARK
GARAGE PROJECT
ADMINISTRATION RECOMMENDATION
Approve issuance of the RFQ.
ANALYSIS
The cultural arts neighborhood district is an area that is in need of parking for the visitors and
residents of the City of Miami Beach. In order to serve this need, the City is proposin to build a B five (5) level parking garage. The site for the new parking facility is bounded by 23' Street on
the north, Park Avenue on the west, the Miami City Ballet on the south and Liberty Avenue on
the east (300 to 342 23' Street). In addition, the City owns a surface lot that serves the City
Library bounded by Liberty Avenue to the west and the City Library to the south (224 23rd
Street), which the City is desirous to plan as part of the services contemplated in this Request
for Qualifications. This project once built will generate jobs as well as provide a source of
revenue for the City.
SCOPE OF SERVICES
The City is requesting qualification statements from Design Firms that meet the minimum
qualifications described in this document. The Consultant shall provide Architectural, Structural
Engineering, MEP Engineering, Civil Engineering, Landscape Architecture, Parking and
Transportation Consultant, Traffic Impact Study within the parameters required by the City's
Public Works and Planning Departments, Environmental Assessments, Threshold Inspection,
Special Inspection as required by the Building Department, Construction Cost Estimating,
Surveying, Geotechnical, Asbestos survey and material testing services for the Project. The
work shall include, but not be limited to planning, design development, estimate(s) of probable
construction cost, construction documents, permitting, bidding / award, LEED process support
and documentation and construction administration services for the Project.
The project consists of a five (5) level parking garage with a maximum height of fifty (50) feet or
as required by City Ordinance, which accommodates approximately 400 parking spaces and
houses retail establishments on the ground floor. The parking garage will be located on 300-342
23' Street. The City is contemplating enhancing or closing a portion of Liberty Avenue from 23rd
Street to 22" Street in order to create a pedestrian plaza that will provide a strong connection
from the parking structure to Collins Park, Miami Beach Ballet, and the Public Library. In
addition, the City is requesting that the Consultant study the best use of the parcel located on
224 23rd Street and propose various concepts to the City which may include a commercial
building with retail on the ground floor and commercial and retail on the floors above with the
Commission Memorandum - Issuance of a Request for Qualifications (RFQ) for Architectural,
Engineering, Design, Bid and Award, and Construction Administration Services for the Collins
Park Garage Project
May 11, 2011
Page 2 of 6
possibility of being connected directly by an extension of the parking levels or via a bridge to the
new parking garage as described above.
The Consultant's services shall also include LEED process support and documentation
pursuant to US Green Building Counsel LEED Standard and/ or City of Miami Beach Ordinance
Section 100 whichever is most stringent and include but not be limited to the following:
LEED documentation, application and all required submittals to achieve a USGBC LEED
SILVER certification for new construction;
Providing the project specifications that clearly delineate all LEED-related Contractor
responsibilities and procedures, provide the LEED required documentation of all
materials, technologies, and procedures upon which the achievement of design intent
and LEED Silver certification depend;
Coordinating with and assisting the City's Building Commissioning Agent / Contractor in
its implementation of the Building Commissioning Plan. That plan shall result in full
compliance with the LEED standard for full documentation of building commissioning. In
particular it will structure and document the full initiation, testing, operational instruction,
and record documentation of all building systems.
The Project Team will conduct meetings that will result in a list of clearly defined and
clearly assigned actions and responsibilities for moving towards the achievement of
LEED Silver certification and related project goals.
The total allocated Construction Cost Budget earmark for the project is approximately
$12,500,000.
The successful firm will be tasked with the following duties and responsibilities:
Planning Services: The purpose of this Task is to develop a concept plan that meets the
City's functional requirements and stays within established schedule and cost
parameters.
Desinn Services: The purpose of this Task is to establish the requirements for the
preparation of Contract Documents for the Project. The selected firm will be required to
perform a variety of forensic tasks to verify, to the extent practicable, existing conditions,
and the accuracy of base maps and as-built drawings to be used in the development of
Construction Documents. These tasks include, but may not be limited to, demolition
drawing preparation, surveying, utility verification, environmental site assessments,
geotechnical explorations, traffic impact studies, hazardous material testing and
coordination with proposed design improvements.
In addition, the selected firm will follow the City Standards for the preparation of Contract
Documents, inclusive of Drawings, Specifications and Front-End Documents, Cost
Estimates, and a Risk Assessment Plan (RAP). Review submittals will be prepared at
the completion of the Design Development Phase and at the 30%, 60%, 90% and 100%
completion stages of the construction documents.
Contract Documents will be subject to Constructability and Value Engineering reviews.
The selected firm will attend and participate in design review meetings to present and
discuss the design progress and concept at different stages during the design and will
work with City staff to adjust and revise Project scope as may be deemed necessary to
meet established budgets and the established phasing plan. The selected firm will also
Commission Memorandum - Issuance of a Request for Qualifications (RFQ) for Architectural,
Engineering, Design, Bid and Award, and Construction Administration Services for the Collins
Park Garage Project
May 11,201 1
Page 3 of 6
be responsible for reviewing and receiving approvals for the Contract Documents from
all jurisdictional permitting Agencies and Boards prior to finalization of each phase of the
Project. To facilitate the implementation of a Public lnformation Program, the selected
firm will provide electronic files of all project documents, as directed by the City. City
departments shall be required to respond, in writing, to all review comments.
Presentation formats will be as directed by the City.
The selected firm shall establish and maintain an in-house Quality Assurance / Quality
Control (QAIQC) program designed to verify and ensure the quality, clarity,
completeness, and constructability of its Contract Documents.
Bid and Award Services: The selected firm shall assist the City in the bidding and award
phases of each portion of the Project scope. Such assistance shall include facilitating
reviews of Contract Documents with applicable Procurement, Risk Management and
City Attorney's Office representatives. In addition, the selected firm shall furnish camera-
ready Contract Documents for reproduction and distribution by the City, attend pre-bid
conferences, assist with the preparation of necessary contract addenda, attend bid
openings where applicable, assist with bid evaluations, and prepare a recommendation
to award letter for the City's consideration. The selected firm shall provide "As-Bid"
documents for use during construction.
Construction Administration Services: The selected firm shall perform a variety of tasks
associated with the administration of the construction of the project. These shall include
attendance at the pre-construction conferences, attendance at weekly construction
meetings, responding to contractor Requests for lnformation (RFI), clarification,
responding to and evaluating contractor requests for change orders, contract
amendments, review of shop drawings, review of record drawings, review and
recommendation of contractor applications for payment, specialty site visits, project
closeout reviews, including substantial completion, final punch list development and
Project certification of final completion and acceptance of each phase, and warranty
administration of each phase.
Additional Services: If additional services are required during the performance of the
work, they will be requested by the City and negotiated in accordance with the Contract
requirements.
Reimbursable Services: The City may reimburse additional expenses such as
reproduction costs, underground utility verification costs material testing / abatement
and/or any other service as required for successful project completion.
MINIMUM REQUIREMENTS
For purposes of compliance with this minimum experience requirement, the term "Proposer" is
hereby defined to mean the firm andlor business entity which is submitting a proposal pursuant
to this RFQ. Accordingly, the firm and/or business entity must meet the minimum requirements
listed below in order to be deemed responsive. Non-responsive bids will be disqualified from
consideration.
Qualifications will be considered only from consultants that are regularly engaged in the
business of providing the professional specialization services as described in this RFQ.
For the purposes of this RFQ a LEED project is defined as a project that has followed the US
Green Building Council LEED Standard for achieving at a minimum the USGBC LEED SILVER
certification for new construction, with higher rating levels encouraged.
Commission Memorandum - Issuance of a Request for Qualifications (RFQ) for Architectural,
Engineering, Design, Bid and Award, and Construction Administration Senlices for the Collins
Park Garage Project
May 11,2011
Page 4 of 6
Interested Firms shall address the following items in the RFQ response:
ltem I. Team Experience:
Indicate the team's number of years of experience in providing the requested
professional services;
List all similar projects undertaken in the past five (5) years, describe the scope of each
project in physical terms and by cost, describe the respondent's responsibilities, and
provide the name and contact telephone number of an individual in a position of
responsibility who can attest to respondent's activities in relation to the project;
Provide the name(s) of the person, or persons within your organization who was most
actively concerned with managing each project.
List and describe all legal claims against any member of the team alleging errors andlor
omissions, or any breach of professional ethics, including those settled out of court,
during the past five (5) years.
The Design Firm must demonstrate prior experience in designing mixed-use municipal
facilities, i.e. multi-story structures incorporating parking, retail space, andlor commercial
space, with a minimum construction cost of 12.5 million. Specific experience in designing
facilities that are successfully integrated into a dense urban environment is required.
The Design firm must include a Registered Architect licensed in the state of Florida and
a licensed Professional Engineer licensed in the state of Florida whose expertise is
structural Engineering. The prime consultant must be an Architectural firm.
ltem 2. Project Manager's Experience: Provide a comprehensive summary of the experience
and qualifications of the individual who will be selected to serve as the Project Manager. This
individual must have a minimum of eight (8) years experience in the planning, design, and
construction administration of public or private projects with similar scope of work - including
experience in designing multi-use municipal facilities - and should have served as Project
Manager on a minimum of three previous projects having the same approximate value (i.e.,
construction budget of $12.5 million or greater) and complexity as required by this Request for
Qualifications.
ltem 3. Previous Similar Projects: Please provide a list of a minimum of five projects which
demonstrates the Team's experience in providing the services as required under this RFQ and
in the scope of services for this project. Please provide the following information for each
sample project:
Client name, address, phone number, e-mail address
Consultant (Architect or Engineer) name, address, phone number, fax and email
Description of the scope of the work
Month and Year the project was started and completed
Total cost andlor fees paid to your firm
Total cost of the construction, estimated and actual
Role of the firm and the responsibilities
LEED Certification achieved
ltem 4. Qualification of Project Team: Provide a list of the personnel I subconsultants to be
used on this project and their qualifications. A resume of each individual, including education,
experience, and any other pertinent information shall be included for each team member
including any subcontractors, to be assigned to this project.
Commission Memorandum - Issuance of a Request for Qualifications (RFQ) for Architectural,
Engineering, Design, Bid and Award, and Construction Administration Services for the Collins
Park Garage Project
May 11,207 1
Page 5 of 6
Item 5. Project Approach: Provide a detailed description on the Project Team approach to the
required services. Information should include:
Organizational structure of project team.
Project specific approach to this neighborhood.
Narrative description of team's understanding of the design services for the Project.
RFQ PROCESS
The procedure for response evaluation and selection is as follows:
I. Request for Qualifications issued.
2. Receipt of responses.
3. Opening of responses and determination if they meet the minimum standards of
responsiveness.
4. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each
response in accordance with the requirements of this RFQ. If further information is
desired, consultants may be requested to make additional written submissions or oral
presentations to the Evaluation Committee.
5. The Evaluation Committee will recommend to the City Manager the response or
responses acceptance of which the Evaluation Committee deems to be in the best
interest of the City. The following criteria shall be utilized by the Evaluation Committee
for the selection of the Consultant:
(20 points) - The experience, qualifications and portfolio of the Principal Firm
(20points) - The experience and qualifications of the professional personnel
assigned to the Project Team as well as their familiarity with this project and a
thorough understanding of the methodology and design approach to be used in
this assignment.
(20 points) - The experience, qualifications and portfolio of the Project Manager,
as well as hislher familiarity with this project and a thorough understanding of the
methodology and design approach to be used in this assignment.
(5 points) - Willingness to meet time and budget requirements as demonstrated
by past performance, methodology and approach
(10 points) - Past performance based on quality of the Performance Evaluation
Surveys and the Administration's due dilligence based upon reference checks
performed of the Firm(s) clients.
(5 points) - Risk Assessment Plan that reflects a clear understanding of project
objectives; a thorough review of existing conditions; familiarity with the project
site; a thorough understanding of all permitting and regulatory requirements and
impacts; and other considerations that may impact the design and construction of
the proposed improvements.
(5 points) - Certified minority business enterprise participation. Either the Prime
Consultant or the sub-Consultant team may qualify for proof of certification for
minority business enterprise participation. Accepted minority business enterprise
certifications include the Small Business Administration (SBA), State of Florida,
Commission Memorandum - Issuance of a Request for Qualifications (RFQ) for Architectural,
Engineering, Design, Bid and Award, and Construction Administration Services for the Collins
Park Garage Project
May 11, 201 1
Page 6 of 6
or Miami-Dade County.
(5 points) - Location
(5 points) - Recent, current and projected workloads of the firms
(5 points) - The volume of work previously awarded to each firm by the City, with
the object of effecting an equitable distribution of contracts among qualified firms,
provided such distribution does not violate the principle of selection of the most
highly qualified firm.
The City may request, accept and consider proposals for the compensation to be paid under the
contract only during competitive negotiations.
6. After considering the recommendation(s) of the Evaluation Committee, the City Manager
shall recommend to the City Commission the response or responses acceptance of
which the City Manager deems to be in the best interest of the City.
7. The City Commission shall consider the City Manager's recommendation(s) in light of
the recommendation(s) and evaluation of the Evaluation Committee and, if appropriate,
approve the City Manager's recommendation(s). The City Commission may reject City
Manager's recommendation(s) and select another response or responses. In any case,
City Commission shall select the response or responses acceptance of which the City
Commission deems to be in the best interest of the City. The City Commission may also
reject all proposals.
8. Negotiations between the selected respondent and the City Manager will take place to
arrive at a contract. If the City Commission has so directed, the City Manager may
proceed to negotiate a contract with a respondent other than the top ranked respondent
if the negotiations with the tap ranked respondent fail to produce a mutually acceptable
contract within a reasonable period of time.
9. A proposed contract or contracts are presented to the City Commission for approval,
modification and approval, or rejection.
10. If and when a contract or contracts acceptable to the respective parties is approved by
the City Commission, the Mayor and City Clerk sign the contract(s) after the selected
respondent(s) has (or have) done so.
CONCLUSION
The Administration recommends that the Mayor and the City Commission authorize the
issuance of a Request for Qualifications (RFQ) for architectural, engineering, design, bid and
award, and construction administration services for the Collins Park Garage Project.
THIS PAGE INTENTIONALLY LEFT BLANK
COMMISSION ITEM SUMMARY
Condensed Title:
I Request For Approval To Issue A Request For Proposals (RFP) For Certain Advertising Programs, And Advertising I I sales ~upport.~s Part Of The City's Revenue ~nhancement litiatives I I I
Key Intended Outcome Supported:
Improve the City's overall financial health and maintain overall bond rating
Supporting Data (Surveys, Etc.): NIA
Issue:
( Should the Commission approve the issuance of a Request for Proposals? I
enhaicement opportunities. s&sequently, staff engaged'in a review of poiential advertising partnerships/opportunities
that are designed to generate income to the City. Staffs market research also helped determine which of these
opportunities could be handled internally and which required partners. This market research process also helped us to
identify the potential income that could be derived from these different opportunities.
It was concluded that a competitive process (a Request for Proposals, or RFP) would be the best mechanism to identify
potential partners for certain current advertising products, as well as to secure advertising sales support services, on an
as-needed basis. This RFP process would be used to secure the services of one or more companies, for one or more
of the following advertising categories:
1) Parking Arms advertising (we have identified one company that can provide this program in a full service manner;
please refer to other memo in the agenda for specifics); 2) Parking Stripes advertising; 3) DigitallDisplay Elevator
Advertising (elevators in Parking Garages and other City buildings); 4) Parking POF meter advertising; 5) Misc.
Parking Garage Advertising (e.g. pillars, etc.); 6) Other advertising opportunities (non-Parking); 7) Advertising Sales
Support.
Interested proposers may submit proposals for one or more category. The City will retain the right and ability to identify
the quantity and location of any proposed advertising program to ensure that It meets our expectations in terms of
aesthetics.
At the March 9, 201 1 Commission meeting, Commissioner Jonah Wolfson referred for discussion to Committee a
proposal submitted by ReBuzz Marketing relating to two specific concepts that would have the potential to generate
revenues to the City (placement of maps on parking "pay-on-foot" (POF) machines, with an additional component that
would place similar maps on parking garage elevators). As was reported last summer, the City researched options to
maximize the visible presence of the over 500 POF machines located throughout the City. It was recommended to the
FCWPC that approval be granted for the issuance of an RFP to select partners for various advertising programs. As a
POF program and elevator advertising program have been identified as potential revenue generators for the City, both
of these categories were included as potential advertising partnership opportunities in the proposed competitive
process.
APPROVE ISSUANCE OF AN RFP. I,
Advisory Board Recommendation:
FCWPC 412711 1 - Recommendation to issue RFP.
Financial Information:
I I I
Financial Impact Summary: NIA I
- I OBPl
I I
City Clerk's Office Legislative Tracking:
Gus Lopez, ext 6641
Source of
Funds:
I I I
Total /
AOENDA ITEM
DATE .-
Amount
1
- *
Account
I V: I AR4 BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.miomibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: May 1 1, 201 1
SUBJECT: REQUEST FOR APPROVALTO ISSUE A REQUEST FOR PROPOSALS (RFP) FOR CERTAIN
ADVERTISING PROGRAMS, AND ADVERTISING SALES SUPPORT, AS PART OF THE
CITY'S REVENUE ENHANCEMENT INTIATIVES
BACKGROUND
As you may recall, during the budget process last summer several concepts were presented aspotential
revenue enhancement opportunities. Subsequently, staff engaged in a review of potential advertising
partnershipslopportunities that are designed to generate income to the City in a manner that does not create
an overly-commercialized environment, and that are sensitive to existing restrictions in City Code. These
revenue enhancement opportunities range in the potential income that they may derive to the City; the
manner in which these opportunities are managed also differ, from those concepts that can be handled in-
house, to those that require external, privatesector partners.
In addition to staff's market research to identify potential advertising partnership opportunities, they were
also able to determine which of these opportunities could be handled internally and which required partners.
Of those that required partners, the market research also helped identifynot only particular opportunities
that might be of interest, but also if more than one company existed that could provide the preferred product,
thus requiring a competitive selection process for a partner. This market research process also helped us to
identify the potential income that could be derived fom these different opportunities.
In addition, through the course of this market research, it was also determined that additional support in
advertising sales would be beneficial for those products that we can manage in-house. These products
currently include, for example, our magazine ads, the bus shelter ads on 5th and Alton, ads on our doggie
bags and litters bags, and the pay-on-foot parking receipt ads. In the future this may include banner ads for
parks, etc. Currently, our Development Coordinator is managing all sales for the MB Magazine and Rec
Review, while also pursuing ads for other products, and securing sponsors for City events (e.g. Sleepless
Night, grand openings events, etc.). The Development Coordinator also provides staff support for
sponsorship (municipal marketing) projects under development
REVENUE ENHANCEMENT INITIATIVEYCOMPETITIVE PROCESS:
As previously noted, staff has been researching alternative revenue enhancement opportunities. It was
concluded that a competitive process (a Request for Proposals, or RFP) would be the best mechanism to
identify potential partners for certain current advertising products we wish to pursue immediately, as well as
potential products we may wish to pursue in the future. In addition, a competitive process is recommended
to secure advertising sales support services, on an asneeded basis.
This RFP process would be used to secure the services of one or more companies, for one or more of the
following advertising categories:
1) Parking Arms advertising (we have identified one company that can provide this program in a full
service manner; please refer to other memo in the agenda for specifics)
ATTACHMENT A
MINIMUM REQUIREMENTS
Advertising programs:
The successful Proposer must provide evidence of sufficient financial stability to produce, install
and maintain the advertising program proposed, including the quantity of products proposed
The successful Proposer must demonstrate a level of expertise, technical knowledge,
innovation, and overall capacity to provide the proposed advertising program
Advertising Sales Support:
The successful Proposer (including hislher key staff) must have a record of advertising sales.
EVALUATION PROCESS
The procedure for Proposal evaluation and selection is as follows:
1. Competitive process issued.
2. Receipt of Proposals.
3. Opening of Proposals and determination if they meet the minimum standards of
responsiveness.
4. An Evaluation Committee, appointed by the City Manager, will meet to evaluate each Proposal
in accordance with the requirements of this competitive process. Proposers may be requested
to make additional written submissions or oral presentations to the Evaluation Committee.
5. The Evaluation Committee shall recommend to the City Manager the Proposal or Proposals
acceptance of which the Evaluation Committee deems to be in the best interest of the City.
6. The Evaluation Committee shall base its recommendations on the following factors, for a total of
100 possible points:
Proposer's experience and qualifications in providing advertising programs - 25 Points
Proposed revenue to the City - 40 Points
Strength and sustainability of operating plan - 25 Points
Past performance in implementing a similar advertising (Based on information in the
Proposal submission; References) - 10 Points
7. After considering the recommendation(s) of the Evaluation Committee, the City Manager will
recommend to the City Commission the response or responses, acceptance of which the City
Manager deems to be in the best interest of the City. The Committee's recommendation(s) will
adhere to the criteria in Item No. 6 above.
8. The City Commission will consider the City Manager's recommendation(s) (in light of the
recommendations(s) and evaluation of the Evaluation Committee) and, as appropriate,
approve the City Manager's recommendation(s); may reject the recommendation(s) and select
another proposal or proposals; or may reject all proposals.
9. Contract negotiations between the selected Proposer(s) and the City commence. If the City
Commission has so directed, the City may proceed to negotiate a contract with a respondent
other than the top-ranked Proposer, if the negotiations with the top-ranked Proposer fail to
produce a mutually acceptable contract within a reasonable period of time.
10. A proposed contract (or contracts) may be presented to the City Commission for approval,
modification and approval, or rejection.
11. If and when a contract (or contracts) acceptable to the respective parties is approved by the
Mayor and Commission, the Mayor and City Clerk sign the contract(s) after the selected
Proposer(s) has (or have) done so.
RFP for Advertising ProgramsIAdvertising Sales support
May 11,2011
2) Parking Stripes advertising
3) DigitalIDisplay Elevator Advertising (elevators in Parking Garages and other Citybuildings)
4) Parking POF meter advertising
5) Misc. Parking Garage Advertising (e.g. pillars, etc.)
6) Other advertising opportunities (nonparking)
7) Advertising Sales Support
The City would require interested proposals to respond to each category for which they are interested in
partnering, allowing the flexibility to select the vendor that would provide the best value and financial return
to the city in each, stand-alone category. However, vendors would be permitted to submit proposals that
reflect potential benefits to the City if they are selected for more than one category (for example, increased
revenues if selected to provide both mast arm and parking stripe advertising). Responses to #5 and #6
above will be open-ended, allowing proposers to recommend additional concepts for our consideration. All
of the proposals will be reviewed to ensure consistency with existing Code, as well as to ensure that the
proposal meets our aesthetic expectations. The City will retain the rightand ability to identify the quantity
and location of any proposed advertising program to ensure that It meets our expectations in terms of
aesthetics.
It is our intention to fast-track this RFP process to allow us to secure a partner(s) as quickly as possible for
purposes of implementing the programs and generating revenues.
Advertising Sales Support: As previously noted, the City is interested in securing Advertising Sales
Support to assist City staff in the sales of advertising for existing products managed directly by the City.
Interested respondents must demonstrate experience and a track record in advertising sales, including local
and national advertisers. The selected proposer will work jointly with the City's Development Coordinator in
developing and implementing sales kits relating to specific city products.
Please refer to Attachment A for information regarding the proposed requirements of the competitive
process recommended above.
FINANCE AND CITYWIDE PROJECTS COMMITTEE MEETING(FCWPC) - APRIL 27,2011
At the March 9, 201 1 Commission meeting, Commissioner Jonah Wolfson referred for discussion to
Committee a proposal submitted by ReBuzz Marketing relating to two specific concepts that would have the
potential to generate revenues to the City. The unsolicited proposal from Rebuzz primarily focused on the
placement of maps on parking "pay-on-foot" (POF) machines, with an additional component that would
place similar maps on parking garage elevators. As was reported last summer, the City researched options
to maximize the visible presence of the over 500 POF machines located throughout the City.
It was recommended to the FCWPC that approval be granted for the issuance of an RFP to select partners
for various advertising programs. As a POF program and elevator advertising program have been identified
as potential revenue generators for the City, both of these categories were included as potential advertising
partnership opportunities in the proposed competitive process.
The FCWPC passed a motion recommending .the issuance of a competitive process for the categories
listed above, including POF and elevator advertising, as well as advertising sales support.
CONCLUSION
It is recommended that the Mayor and Commission approve the issuance of a competitive process to select
partners for the implementation of certain advertising program, and to obtain advertising sales support, as
part of the City's revenue enhancement initiatives
COMMISSION ITEM SUMMARY
Condensed Title:
I Request For Approval To Issue A Request For Proposals (RFP) To Provide Testing Services Programs I I And/or To provide Consultation services.
- - 1
Key Intended Outcome Supported:
Control costs of payroll, including salary and fringes1Minimize TaxesIEnsure expenditure trends are
sustainable over the long term.
Supporting Data (Surveys, Environmental Scan, etc.): In the 2009 Community Satisfaction Survey,
among the four (4) areas of customer service measured, 85.5% of respondents agreed that "The
employees that assisted me were courteous and professional."
Issue: ~--- -
[ Should the Commission approve the issuance of a Request for Proposals? I
Item SummarylRecommendation:
1 The Citv has a need to establish an aareement with a aualified wrovider of services to develoo, validate. 1 I administer, score, report and review testing programs td determine qualified applicants for and fire
entrv level ~ositions and classified wromotional classifications: and/or to wrovide consultation services in ' I
order to develop job analysis, entry'level and promotional tests, scoring, minimum requirements for jobs,
and background tests requirements for sworn and non-sworn positions. The City currently has an
agreement for these services that will expire on December 6, 201 1, with no further options for renewal.
The term of the agreement with the selected provider will be for a one (I) year term per classification, with
four (4) additional one (1) year renewal options, at the discretion of the City.
There will be an option to submit a proposal on any or all of the Base or Alternate Proposal: Base Proposal
for Police and Fire Classifications and/or an Alternate Proposal for consultation services in order for the City
to develop job analysis, entry level and promotional tests, scoring, minimum requirements for jobs, and
background tests requirements for sworn and non-sworn positions.
Minimum requirements for the Base Proposal: Prospective proposers shall have a minimum of five (5)
years experience in developing, validating, administering and scoring testing programs to determine
qualified applicants for sworn and non-sworn positions.
Minimum requirements for the Alternate Proposal: Prospective proposers shall have a minimum of five (5)
years experience in developing, validating, administering and scoring testing programs to determine
qualified applicants for sworn and non-sworn positions or consulting services in these same areas.
All Prospective proposers shall possess a masters or doctorate degree from an accredited college or
university in Industrial Organizational Psychology; or a masters degree in Business Administration, from an
accredited college or university, with concentration in Organizational Psychology, Applied Psychology or
other closely related field.
) APPROVE ISSUANCE OF AN RFP.
Advisory Board Recommendation:
I NIA
I OBPl
I I
Total I
Financial Information:
I I I
Financial Impact Summary: As this is a request to issue an RFP, no funds are being expended at
this time.
Source of
Funds:
City Clerk's Office Legislative Tracking:
Gus Lopez, ext 6641 I
Sign-Offs:
Department Director AssistaHCity Manager City Manager I
RI
T:V\GENDAUOII\S-II-11\Testing RFP Summary.doc
PDW
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itti MIAMIBEACH
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AGENDA ITEM ca 0
Amount Account
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.rniarnibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: May11,2011
SUBJECT: REQUEST FOR APPROVAL TO ISSUE A REQUEST FOR PROPOSALS (RFP) TO
PROVIDE TESTING SERVICES PROGRAMS TO DETERMINE QUALIFIED
APPLICANTS FOR POLICE AND FIRE ENTRY LEVEL POSITIONS AND CLASSIFIED
PROMOTIONAL CLASSIFICATIONS; AND/OR TO PROVIDE CONSULTATION
SERVICES FOR SWORN AND NON-SWORN POSITIONS IN ORDER TO DEVELOP
JOB ANALYSIS, ENTRY LEVEL AND PROMOTIONAL TESTS, SCORING, MINIMUM
REQUIREMENTS FOR JOBS BACKGROUND TEST REQUIREMENTS.
ADMINISTRATION RECOMMENDATION
Approve Issuance of the RFP.
KEY INTENDED OUTCOMES SUPPORTED
Control costs of payroll, including salary and fringes/MinimizeTaxes/Ensure expenditure trends are
sustainable over the long term.
BACKGROUND
The City has a need to establish an agreement with a qualified provider of services to develop,
validate, administer, score, report and review testing programs to determine qualified applicants for
police and fire entry level positions and classified promotional classifications; and/or to provide
consultation services in order to develop job analysis, entry level and promotional tests, scoring,
minimum requirements for jobs, and background tests requirements for sworn and non-sworn
positions. The City currently has an Agreement for these services that will expire on December 6,
201 1, with no further options for renewal.
TERM OF AGREEMENT
The term of the Agreement with the selected Provider will be for a one (I) year term per classification,
with four (4) additional one (1) year renewal options, at the discretion of the C#.
INSURANCE REQUIREMENT
In an effort to maximize competition, the insurance coverage requirement for naming the City as
additionally insured is not required for Professional Liability under this RFP, and the required
coverage for Consultant General Liability insurance is reduced from $1,000,000 to $300,000.
Testing RFP
May 11,2011
Page2of 10
SCOPE OF WORK
GENERAL
There will be an option to submit a proposal on any or all of the following two (2) areas:
BASE PROPOSAL: Police Department entry level testing: Depending upon the requirements, as
proposed by the City, there are normally between 500 - 3,000 applicants during a recruitment period.
Recruitment numbers can vary in large part due to whether certification or non-certification
requirements are considered. Police promotional testing occurs every two (2) years, per the Fraternal
Order of Police (FOP) Collective Bargaining Agreement.
Fire Department entry level testing: Depending upon certification requirements, the City normally has
between 200 - 3,000 applicants. Certified only recruitments may involve as few as 200 applicants,
while non-certified recruitments may involve as many as 3,000 applicants. (For the last several years,
the City has done certified recruitments only; however, the City would still like to see testing options
for non-certified recruitments). Fire promotional testing occurs every three (3) years, per the
International Association of Fire Fighter Union (1AFF)Collective Bargaining Agreement.
BASE PROPOSAL FOR POLICE AND FIRE CLASSIFICATIONS1
Police Certified - (Entry Level)
Police Non-Certified - (Entry Level)
Firefighter I Certified - (Entry Level)
Firefighter I Non-Certified - (Entry Level)
Police Sergeant - (Promotional)
Police Lieutenant - (Promotional)
Fire Lieutenant - (Promotional)
Fire Captain - (Promotional)
1. Conduct a thorough job analysis for all testing and validation of process.
2. Revise job descriptions and recommend any changes based on the job analysis.
3. Construct physical ability, behavioral assessment center, written tests, oral tests or other
appropriate selection devices.
4. Administration of anylall portions of the testing process.
5. Score and analyze results, respond to challenges, determine cutting point and establish ordered
register of results.
6. Develop and recommend method of final selection and any other processes.
7. Documentation, follow-up, and general services.
ALTERNATE PROPOSAL: This Proposal is for consultation services in order to assist the City
developing job analysis, entry level and promotional tests, scoring, minimum requirements for jobs,
and background tests requirements for sworn and nonsworn positions.
ALTERNATE PROPOSAL TO PROVIDE CONSULTATION SERVICES IN THE FOLLOWING
AREAS:
1. Job Analysis
2. Police and Fire entry level and promotional testing
3. Scoring
4. Revision of job descriptions
Testing RFP
May 11,201 1
Page 3 of 10
5. Background test requirements
6. Any and all relevant technical and procedural assistance with all testing
The City reserves the right to reject all proposals. The City also reserves the right to award a contract
for either the Base Proposal or the Alternate Proposal, whichever shall be determined to be in the
City's best economic interest.
B. GENERAL - TIMETABLE
All necessary job analysis, validation, examinations, etc., must be completed to produce an ordered
register of results according to the fdlowing timetable for the City:
1. Entry level Police Officer - Every one (1) to two (2) years
2. Entry level Firefighter - Every one (1) to two (2) years
3. Promotional Police - Every two (2) years
4. Promotional Fire - Every two (2) years
5. Promotional Lifeguard - Every two (2) years
JOB FUNCTION REQUIREMENTS
PERFORM FUNCTION (BASE PROPOSAL) AND/OR PROVIDE CONSULTATION SERVICES
(ALTERNATE PROPOSAL) RELATING TO THE FOLLOWING CATEGORIES
I. CONDUCT A THOROUGH JOB ANALYSIS FOR ALL TESTING
1. Develop and conduct job analysis under conditions that assure adequacy and
accuracy of the research and results.
2. Gather and analyze existing pertinent data regarding the classification, including,
but not limited to: last job analysis, existing job specifications, etc.
3. Identify, define and anatyze the tasks and work behaviors, especially the
important and/or critical. tasks and work behaviors required for successful
performance constituting most of the job, and their relative importance, and if the
behaviors results in a work product, analyze the work products.
4. Identify and document each Knowledge, Skill and Ability (KSA) necessary as a
prerequisite to perform critical andlor important work behaviors, including the
identification and documentation of the "Essential Job Functions" per Americans
with Disabilities Act (ADA) guidelines.
5. Operationally define each KSA and the relationship between each KSA and each
work behavior as well as the method used to determine this relationship.
6. Identify and define the important and/or critical prerequisite KSAs or behaviors to
be measured or sampled by the selection devices and recommend minimum
qualifications for application acceptance.
7. Prepare complete detailed report documenting entireprocess including, but not
limited to, all methodologies, rationales, procedures, and findings of job analysis.
Testing RFP
May 11,201 1
Page 4 of 10
REVISE JOB DESCRIPTIONS
Based upon the job analysis, revise the current job specifications including the
following sections: Nature of Work; Illustrative Examples of Essential Duties;
Knowledge, Skills and Abilities; Minimum Requirements; Physical Requirements;
Supervision Received; and Supervision Exercised. Note "Essential Job Functions"
per ADA.
CONSTRUCT WRITTEN TEST (if applicable)
1. Recommendation as to whether or not a written test should be part of the testing
process for Police or Fire testing.
2. Ensure that no person(s), other than those designated by the City Manager, shall
have access to any information regarding the test, test items, test development
materials, test answers or any related materials.
3. Ensure that the test items have not been used and will not be used in whole or in
part by any other past, present, or future client or any other agency or individual
without express written agreement between the Cityand the Consultant.
4. Ensure that there is no substantial similarity between any of the items developed
for these classifications and the items on any other examination prepared for the
City without express written agreement between the City and the Conaltant.
5. Give title of the test and all items to the City to be used by the City in any manner
without any additional charge and prevent use by any other agency or individual.
6. Construct the test of at least 100 items- the format to be agreed to bythe City.
7. Develop test items for each Knowledge, Skills and Ability (KSA) area and
document that the items are an adequate and representative sample of the KSA
content area to be measured, ensuring complete coverage of all major elements
of each KSA content area.
8. Develop items that will differentiate among applicants' levels of competency.
9. Avoid redundancy and confounding of measurement by ensuring that each item
measures one specific area.
10. Review and edit items to insure freedom from misspelling or grammatical,
typographical, or other errors and freedom of ethnic, gender, or other bias - and to
insure that all items are properly prepared in accordance with accepted testing
criteria, are reliable and valid, are directly related to performance of the job and
are reasonable and defensible.
1 1. Provide written source documentation linking each item with the appropriate KSA,
noting source of attribution and the page and paragraph number or the equivalent
to page and paragraph number.
Testing RFP
May 11,201 1
Page5of 10
12. Print and deliver sufficient copies of each Written Test.
13. Coordinate and administer Written Test process including site selection,
scheduling and payment. If possible, the City will provide meetingltesting rooms if
available.
14. Score the answer sheets.
15. Return answer sheets to the City.
16. Evaluate the test statistics and item analysis provided by the City, and perform
and evaluate adverse impact calculations and any additional analysis, as the firm
deems appropriate.
17. Develop a form to be used for applicant challenges.
18. Review and respond in writing to each applicant challenge, including justification
of correct response.
19. Delete any items warranted based on evaluation of test statistics, item analysis
and applicant challenges.
20. Determine appropriate cutting point (or passing score).
21. Prepare final scoring key and perform final scoring.
22. Provide the City with a register of the final results of each participant.
23. Validate the entire selection process.
4. CONSTRUCT AND ADMINISTER BEHAVIORAL ASSESSMENT CENTER-
PROMOTIONAL POLICE AND FIRE ONLY
1. Ensure that no person(s), other than those designated by the City Manager, shall
have access to any information regarding the behavioral assessment exercises,
concepts, development materials, responselperformance guidelines or any
related materials.
2. Ensure that the behavioral assessment exercises have not been used and will not
be used in whole or in part by any other past, present, or future client or any other
agency or individual without express written agreement between the City and the
Consultant.
3. Construct the behavioral assessment Center - the nature of which to be
determined by the job analysis and agreed to by the City.
4. Develop desired performancelresponses for each behavioral assessment
exercise andlor standardsicriteria.
Testing RFP
May 11,201 1
Page 6 of 10
5. Review and edit written behavioral assessment exercise materials to insure
freedom from misspelling or grammatical, typographical, or other errors and
freedom from ethnic, gender, or other bias.
6. Validate the Behavioral Assessment Center.
7. Provide orientation sessions for all candidates including guidelines and
descriptions of Behavioral Assessment Center process.
8. Provide and operate videotape and equipment (and backup) so that each
participant is videotaped during non-written behavioral assessment exercises.
9. Print and deliver sufficient copies of each behavioral assessment exercise.
10. Coordinate and administer Behavioral Assessment Center process including site
selection, scheduling and payment. If possible, the City will provide
meetingltesting rooms if available.
11. Select, provide lodging and transportation for and train assessors per behaviord
assessment exercise. Schedule assessors for videotape and written exercise
evaluation.
12. Determine appropriate Behavioral Assessment Center passing score.
13. Provide the City with a register of the final results including overall score for each
participant.
14. Provide one-on-one feedback upon request to each participant.
15. Develop a form to be used for applicant challenps.
16. Review and respond in writing to each applicant challenge, including justification
of response.
17. Give title of the Behavioral Assessment Center and all exercises to the City to be
used by the City in any manner without any additional charge and prevent use by
any other agency or individual.
5. CONSTRUCT PHYSICAL ABILITY, BEHAVIORAL ASSESSMENT CENTER, ORAL
TESTS OR OTHER APPROPRIATE SELECTION DEVICES - ENTRY LEVEL
POLICE AND FIRE ONLY
1. Recommendation needs to be made as to what testing or selection devices
should be required for entry level testing. Testing options should be considered
separately for Police Certified, Police Non-Certified, Firefighter 1 Certified and
Firefighter I Non-Certified. The City is open to all recommendations, based upon
the job analysis conducted for future testing procedures.
2. Develop, administer, analyze, interpret results and validate such other appropriate
structured selection devices based upon the job analysis.
Testing RFP
May 11,2011
Page 7 of 10
3. Ensure that no person(s), other than those designated by the City Manager, shall
have access to any information regarding the selection device, the selection
device items, development materials, desired performancelresponseslanswers or
any related materials.
4. Ensure that the test items have not been used and will not be used in whole or in
part by any other past, present, or future client or any other agency or individual
without express written agreement between the City and the Consultant.
5. Construct the selection devices with weights in proportion to the relative
importance of KSAs or behaviors to be sampled or measured as determined by
the job analysis.
6. Develop selection device components for each KSA or behavioral content area
and document that the components are an adequate and representative sample
of the KSA or behavioral content area to be measured or sampled, ensuring
complete coverage of all major elements of each KSA or behavioral content area.
7. Develop components that will differentiate among applicants' levels of
competency and that will differentiate among levels of job performance.
8. Avoid redundancy and confounding of measurement.
9. Review and edit items to insure freedom from misspelling or grammatical,
typographical, or other errors and freedom of ethnic, gender, or other bias - and to
insure that all items are properly prepared in accordance with accepted testing
criteria, are reliable and valid, are directly related to performance of the job and
are reasonable and defensible.
10. Provide written documentation linking each component with the appropriate KSA
or job behavior.
1 1. Develop desired performancelresponses for each component andlor
standardslcriteria and a form by which performance is to be evaluated, scored,
analyzed, and interpreted. ,
12. Print and deliver sufficient copies of the selection devices.
13. If used, develop methods by which selection device raters will be evaluated and
selected.
14. If raters are used, develop and administer rater training and facilitate and monitor
administration of selection device.
15. Produce and evaluate descriptive selection device statistics and analysis
including adverse impact statistics.
16. Review and respond in writing to each applicant challenge, including justification
of correct (desired) performancelresponse.
17. Determine appropriate cutting point (or passing score).
Testing RFP
May 11,201 1
Page 8 of 10
18. Provide the City with an ordered register of the selection device results of each
participant.
19. Prepare complete detailed report documenting entireprocess including, but not
limited to, all methodologies, rationales, and procedures.
6. DEVELOP AND RECOMMEND METHOD OF FINAL SELECTION AND ANY
OTHER PROCESSES
I. Prepare written recommendation as to the method(s) of referring qualified
candidates from the Eligible List to the Appointing Authority for interview,
consideration and selection. Recommendation would include number of
candidates to be referred, flexible or set number of candidates, banding of scores,
etc., with appropriate supporting rationale and criteria.
2. Prepare and provide written recommendation of methodology and procedures for
making final selections from among qualified candidates.
3. Prepare written recommendations on any additional processes and guidelines as
are required or advised, such as background investigation, drug use history,
polygraph, psychological and/or psychiatric evaluations, etc.
7. DOCUMENTATION, FOLLOWUP AND GENERAL SERVICES
Task A - Document, prepare comprehensive monthly progress and final
reports, and provide copies to the City of all materials, methodologies,
individuals involved, and steps utilized to provide these services as
well as a copy of all data obtained.
Task B - Document that the selection devices are valid and reliable
measurement instruments and that acceptable and defensible
statistical and other methods were applied.
Task C - Prepare documentation and testimony to appear in court or before any
regulatory authorities or bodies and provide testimony as an expert
witness in conjunction with any challenges, appeals, suits or
grievances that might arise from providing the proposed services.
Task D - - General Services include the following:
1. Remain available on an as-needed basis to answer any
questions, clarify or interpret the results of any individual's results.
2. Provide supplemental written material and training to City
personnel to facilitate the use of the Behavioral Assessment
Center results and reports.
3. Defend and/or represent the City and testify on the City's behalf if
any claims or allegations are made regarding the services
provided including, but not limited to, the validity of the test
battery or evaluation methods or results.
Testing RFP
May 11,2011
Page 9 of 10
4. Maintain all raw test results and notes with respect to each
individual evaluated for the time set forth in Florida records
retention or other applicable laws or as specified by the City,
whichever is greater.
5. Research and investigate to insure that all tests, procedures,
results and interpretations are valid, reliable, cross-cultural and
legally defensible for the purposes used.
6. Submit a report summarizing evaluation and test results,
including an analysis by ethnicitylrace, gender and age showing
adverse impact, if any, of each component and of entire selection
process and giving recommendations for future reduction of any
adverse impact.
7. Document that the entire selection process is valid and meets all
required criteria.
D. CITY PROVIDED SERVICES
A. Provide copies of the existing job analysis, job description and other information
requested.
B. Coordinate subject matter expert and other meetings involving City employees,
coordinate distribution and return of employee questionnaires, and contact candidates
regarding scheduling.
C. If possible, the City will provide meetingltesting rooms if available.
D. The Human Resources Department Director may:
Designate a professional City employee in the Human Resources Department as a
contact and resource person for the firm.
E. MINIMUM REQUlREMENTSlQUALlFlCATiONS
Base Proposal: Prospective proposers shall have a minimum of five (5) years experience in
developing, validating, administering and scoring testing programs to determine qualified applicants
for sworn and non-sworn positions.
Alternate Proposal: Prospective proposers shall have a minimum of five (5) years experience in
developing, validating, administering and scoring testing programs to determine qualified applicants
for sworn and non-sworn positions or consulting services in these same areas.
Education: All Prospective proposers shall possess a masters or doctorate degree from an
accredited college or university in Industrial Organizational Psychology; or a masters degree in
Business Administration, from an accredited college or university, with concentration in
Organizational Psychology, Applied Psychology or other closely related field, with strong emphasis in:
Research methods;
Statistical methodsldata analysis;
Testing RFP
May 11,201 1
Page 10 of 10
Criterion Theory and development;
Selection, training, performance management, organizational development or other related area.
F. EVALUATION FACTORS
An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each proposal in
accordance with the requirements of this RFP. If further information is desired, proposers may be
requested to make additional written submissions or oral presentations to the Evaluation Committee.
The Evaluation Committee shall recommend to the City Manager the proposal or proposals
acceptance of which the Evaluation Committee deems to be in the best interest of the City.
The Evaluation Committee shall base its recommendations on thefollowing factors:
Evaluation CriterialFactors: Weight
Qualifications and Experience of the Proposer/Subcontractors 30%
Methodology and Approach 25%
Proposed Feelcompensation 35%
References - 10%
Total 100%
G. CONCLUSION
The Administration recommends that the Mayor and City Commission authorize the issuance of a
Request for Proposals (RFP) for a qualified provider of services to develop, validate, administer,
score, report and review testing programs to determine qualified applicants for police and fire entry
level positions and classified promotional classifications; and/or to provide consultation services in
order to develop job analysis, entry level and promotional tests, scoring, minimum requirements for
jobs, and background tests requirements for sworn and non-sworn positions, in accordance with the
terms, conditions, and specifications contained in this Request for Proposals.
THIS PAGE INTENTIONALLY LEFT BLANK
COMMISSION ITEM SUMMARY
Condensed Title:
I Request For Approval To Issue A Request For Proposals (RFP) For Mobile Applications Developers For I I Municipal Parking, Transportation, Parks and Recreation, Special Events, And Other City Services I
Key Intended Outcome Supported: I Improve processes through information technology
Issue: I Should the Commission approve the issuance of a Request for Proposals? I
Item SummarylRecommendation:
I At the January 19, 201 1 meetinq, the Commission discussed that the Administration should pursue the
implementation of a "parking application" available on the internet and/or smart phones for residents,
tourists, andlor visitors who are looking for a parking space, to be able to identify municipal parking facilities,
including available parking spaces. The City Manager subsequently agreed and advised that the
Administration would draft a Request for Proposals (RFP) for said service. The Mayor and Commission
referred the item to the Finance and Citywide Projects Committee for further discussion. This initiative was
discussed and endorsed by the Transportation and Parking Committee at its meeting on March 7,201 1.
The Parking and IT Departments have compiled a Scope and Specifications for the issuance of an RFP for
the development of a "mobile application" for municipal parking and transportation. Development should
include testing and any corrections that are needed from the Beta version of the application. Additionally,
the application should include an easy to modify web based content management system to allow non-
technical personnel to enter information. Training should also be included.
Firms that provide mobile applications should propose a business model that is advantageous to both users
and the City.
In addition to Parking and Transportation, proposals should address system expansion for mobile
applications for other City venues and services, including but not limited to Parks and Recreational facilities;
Special Events, and other venues/services, such as the Sleepless Night Event to include the ability to find
event information; allow users to develop their own itinerary with a map; link to event sponsors; schedule of
performances; shuttle routes and stops; and a brief biography of each event and performer; and Parks and
Recreation to include the ability to find facilities with amenities; hours of operation; tied to our map with
route directions ability; program schedules by age and facility; facility rental information; links to our
webpage, etc. Also, the City wishes to include the availability of "Push" WAP (Wireless Application Protocol)
Text Messages as an optional feature to the mobile application. This should be submitted as an "add-
alternate" to your proposal.
I APPROVE ISSUANCE OF AN RFP.
Advisory Board Recommendation:
I NIA
Financial Information:
I this time f I
City Clerk's Office ~egisutive Tracking: 1 Gus Lopez, ext 6641 J\
Source of
Funds:
m
u
OBPl
T:MGENDAE011\5-11-1 I\Mobile Apps RFP Summary.doc
Total
ABSeWDA UTEM C2E
DATE s=-//-/I
Financial Impact Summary: As this is a request to issue an RFP, no funds are being expended at
Account
I
2
Amount
City 0% Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 331 39, ww.rniarnibend7R.gov
COMM1SS16N MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: May11,2011
SUBJECT: REQUEST FOR APPROVAL TO ISSUE A REQUEST FOR PROPOSALS (RFP) FOR
MOBILE APPLICATIONS DEVELOPERS FOR MUNICIPAL PARKING,
TRANSPORTATION, PARKS AND RECREATION, SPECIAL EVENTS, AND OTHER
CITY SERVICES
ADMINISTRATION RECOMMENDATION
Approve Issuance of the RFP.
KEY INTENDED OUTCOMES SUPPORTED
Improve process through information technology
BACKGROUND
The City of Miami Beach Parking Department ("Parking") is dedicated to providing state-of-the-art
parking technology and services for its users. This is evident by the enhancements implemented over
the last decade, such as: on-street and off-street pay stations with multiple payment options (coins,
bills, credit cards); pay on foot stations at its municipal garages; iPark, an in-car parking device; and a
number of online services.
In the United States alone, many major cities have developed mobile applications for their
transportation and parking systems, including New York, Seattle, Las Vegas, Orlando; and San
Francisco, to name a few.
In today's world of mobile technology, the next logical step in parking services is to develop a mobile
application for all of the City's parking inventory, including garages, surface parking lots, and on-street
parking areas. Additional parking information such as rates; payment options; hours of enforcement;
prohibited parking areas; restricted residential parking zones; disabled parking, bike sharing stations,
SBL (South Beach Local) bus stops; and many other facts and/or tips may be included in the
application.
The City's goal and objective is to disseminate and promote its transportation and parking services in
an easy, convenient, and reliable format. A mobile application is the preferred method to provide this
information to the maximum number of people in the most cost-efficient manner.
At the January 19, 201 I meeting, the Commission discussed that the Administration should pursue
the implementation of a "parking application" available on the internet and/or on smart phones for
Mobile Apps RFP Memo
Mayll, 2011
Page 2 of 5
residents, tourists, and/or visitors who are looking for a parking space, to be able to identify municipal
parking facilities, including available parking spaces. The City Manager subsequently agreed and
advised that the Administration would draft a Request for Proposals (RFP) for said service. The
Mayor and Commission referred the item to the Finance and Citywide Projects Committee for further
discussion. This initiative was discussed and endorsed by the Transportation and Parking Committee
at its meeting on March 7, 201 1.
TERM OF AGREEMENT
The term of the Agreement with the selected Provider will be for a one (I) year term, with three (3)
additional one-year renewal options, at the discretion of the City.
SCOPE OF WORK
The Parking Department and the Information Technology (IT) Department have compiled the following
Scope and Specifications for the issuance of an RFP for the development of a "mobile application"f0r
municipal parking and transportation. Development should include testing and any corrections that are
needed from the Beta version of the application. Additionally, the application should include an easy
to modify web based content management system to allow non-technical personnel to enter
information. Training should also be included.
Firms that provide mobile applications should propose a business model that is advantageous to both
users and the City. The City will provide: (1) all pertinent information necessary regarding parking
inventory and transportation services; (2) endorse the use of the mobile application; and (3) advertise
and market the mobile application.
Specifications:
The application should provide Miami Beach public parking facilities information as well as routing
(driving directions) from a default* location to a selected parking location using mapping capabilities.
Mobile operating system platforms:
Symbian
* iPhone
Android (Google)
RIM (Blackberry)
Windows phone
Parking facilities by category:
Garages
Open parking lots
On street
e Residential areas
Bike Sharing StationslBike Racks
South Beach Local (Miami-Dade Transit) Routelstops
System Interfaces
Garage Gated Control System
GISIGPS Locator Systems
Mobile Apps RFP Memo
Mayll, 2011
Page 3 of 5
Parking location information:
Street address
* Phone number
Number of spaces
Parking rates
Operation hours
Maximum parking time
Additional parkingltransportation information andlor services.
Real time information regarding parking availability - This shall require an interface with the
existing gatedlrevenue control software.
Sample XML output and a description of XML output nodes will be included
Other City ServicesNenues:
In addition to Parking and Transportation, proposals should address system expansion for mobile
applications for other City venues and services, including but not limited to Parks and Recreational
facilities; Special Events, and other venueslservices. The following are some examples:
Sleepless Night Event - The application should include the ability to find event information;
allow users to develop their own itinerary with a map; link to event sponsors; schedule of
performances; shuttle routes and stops; and a brief biography of each event and performer.
Parks and Recreation - The application should include the ability to find facilities with
amenities; hours of operation; tied to our map with route directions ability; program schedules
by age and facility; facility rental information; links to our webpage, etc.
ADD ALTERNATE: "PUSH" (WAP) -TEXT MESSAGES
The City wishes to include the availability of "PushJJ WAP (Wireless Application Protocol) Text
Messages as an optional feature to the mobile application. This should be submitted as an "add-
alternate" to your proposal.
Push messages are specially formatted SMS text messages that display an alert (advertising) on a
mobile device. It must provide the option of connecting directly to a website via the mobile device's
WAP browser, rather than having to type in a web address (URL). WAP Push text messages are
referred to by different names on certain types of mobile devices. The most common names for WAP
Push messages are:
Nokia "Service Message"
Sharp - "WAP Alert"
Samsung - "Push Message"
Motorola - "Browser Message"
Sony Ericsson - "[name of site1page]WAPH
Sagem - "WAP Push"
Panasonic - "WAP Message"
Third party providers will send a WAP - Push text message to a mobile device in response to a
request for a web page, such as a text message request. At the same time, it will send an SMS text
message to the mobile device. The SMS message will contain the URL of the website you requested.
Mobile Apps RFP Memo
Mayll,2011
Page 4 of 5
"PUSH" (WAP) Technical Requirements
All data related to "Push" WAP Text Messages must reside outside of the City's domain. The service
providerlthird party should account for storing and maintaining all related data at an external site.
"PUSH" (WAP) Advertisements
The City acknowledges that limited commercial advertising material will be displayed on mobile
devices through the sale by the Service Provider to third party providers. The advertisement
component is described below and subject to all applicable laws and regulations.
Any Advertisements displayed via WAP by the service providerlthird party providers shall comply with
all Federal, State, Miami-Dade County, and City of Miami Beach laws, rules, regulations, ordinances,
and codes, including, but not limited to, those pertaining to andlor related to billboards, outdoor
advertisements, and signage, as applicable. In addition, the graphics, materials, content and
appearance of any Advertisements to be transmitted must be allowable and, if allowed, shall comply
with such other and future requirements as Federal, State, County, and City authorities mayfrom time
to time impose, including, but not limited to, public safety and aesthetic requirements.
Accordingly, any unauthorized Advertisements transmitted via WAP, or any Advertisements failing to
comply with any applicable Federal, State, County, and City provisions shall and must be removed by
the service providerlthird party provider, at its sole cost and expense, within forty-eight (48) hours
from receipt of written notice from the City Manager or his designee. In the event such
Advertisements are not removed within said time period, the City may, at its sole option and
discretion, terminate the Agreement for cause, without further notice to the service providerlthird party
provider, and without liability to the City.
The service providerlthird party provider acknowledges that the City reserves the right to impose such
additional requirements for the distribution andlor transmittal of the Advertisements, at any time, at its
sole option and discretion; provided that the City Manager or his designee shall provide the service
providerlthird party provider with written notice of such additional requirements and such requirements
do not frustrate the purpose and intent of this Agreement.
The permissible content of Advertisements shall not include firearms, alcohol or tobacco products, or
be of a sexually offensive nature.
MINIMUM REQUIREMENTS/QUALIFICATIONS:
The successful Proposer must have a verifiable proven track record of providing comparable
mobile applications to those outlined herein
The successful Proposer must provide evidence of sufficient financial stability to provide the
mobile applications to meet the City's needs.
The successful Proposer must demonstrate a level of expertise, technical knowledge,
innovation, and overall capacity to provide the services
PUBLIC RECORDS LAW
Florida has a very broad public records law. To the extent that the Public Records Act (Chapter 120
of Florida Statutes) applies to vendors andlor agents of the City, information contained in any mobile
Mobile Apps RFP Memo
May 11,2011
Page 5 of 5
application utilized by the City and its employees and elected officials, are public records available to
the public and media upon request unless specifically exempted under the Public Records Act.
EVALUATION FACTORS
An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each proposal in
accordance with the requirements of this RFP. If further information is desired, proposers may be
requested to make additional written submissions or oral presentations to the Evaluation Committee.
The Evaluation Committee shall recommend to the City Manager the proposal or proposals
acceptance of which the Evaluation Committee deems to be in the best interest of the City.
The Evaluation Committee shall base its recommendations on the following factors:
Evaluation CriterialFactors: Weiqht
- Overall project approach, to include methodology and technical details 30%
- Financial return to the City 25%
- Proposer's experience and qualifications in providing mobile applications 15%
- Maintenance and support 15%
- Proposer's financial strength and Past Performance (Past
performance based on references, information provided in the
proposal submission, and performance evaluation surveys) 15% -
Total 100%
CONCLUSION
The Administration recommends that the Mayor and City Commission authorize the issuance of a
Request for Proposals (RFP) for qualified mobile applications developers for municipal parking,
transportation, parks and recreation, special events and other City services in accordance with the
terms, conditions, and specifications contained in herein.
T:\AGENDA\2011\5-11-1 I\Mobile Apps RFP Memo.doc
COMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Award Contracts to A & B Bulk Mailers, Inc., Prison Rehabilitative Industries
and Diversified Enterprises, Inc. ("PRIDE"), Arrowmail Presort Co. Inc Jaguar Data Systems, Inc. and
Globalperx, Inc. As Primary AndlOr Secondary As Per Group Award, Pursuant To IT9 No. 09-1011 1 For
Bulk Mailing Services, In The Estimated Total Annual Amount Of $1 91,751.00.
Key Intended Outcome Supported:
Maximize efficient delivery of services
Supporting Data (Surveys, Environmental Scan, etc.): 65% of residents and 55% of business rated
overall value for tax dollars paid as excellent or good.
Issue: I Shall the City Commission Approve The Award of Contract?
Item SummarylRecommendation:
The purpose of Invitation to Bid No. 09-1011 1 (the "Bid") is to award contracts to the lowest and the best
bidders, for the provision of bulk mailing services, on an "as needed" basis for the term of the contracts.
The contracts shall remain in effect for one (I) year from date of contract execution by the Mayor and City
Clerk, and may be renewed by mutual agreement for two (2) additional years, on a year-to-year basis.
The Bid was issued on December 21,201 0, with an opening date of February 3,201 1. A pre-bid meeting
to provide information to the bidders submitting a response was held on January 13, 201 1.
BidNet issued bid notices to 30 prospective bidders, BidSync (formerly known as RFP Depot) issued bid
notices to 27 prospective bidders, and 9 additional bidders were notified by the Procurement Division via
mail, e-mail, and fax transmission, which resulted in the receipt of five (5) bids: Arrowmail Presort Co. Inc.,
Jaguar Data Systems, Inc., A & B Bulk Mailers, Inc., Prison Rehabilitative lndustries and Diversified
Enterprises, Inc. ("PRIDE"). Globalperx, Inc.
The Administration recommends awarding primary and secondary contracts to the lowest and best bidders
per group.
THE ADMINISTRATION RECOMMENDS APPROVING THE AWARD OF CONTRACTS.
Advisory Board Recommendation: 1 NlA
Financial Information:
Source of
Funds:
1
OBPl
$ 10,500
$ 5.000
I. I
City Clerk's Office Legislative Tracking: I Gus Lopez, Director Ext # 6641
000349
Parking Department Account No.480-0461-000321
Finance Deoartment Account No. 01 1-0362-000321
Total
1
2
3
$191,751
Financial Impact Summary: NIA
Amount
$ 1,865
$ 8,500
$ 1.450
$ 600
$ 33,000
$ 10,000
$ 45,000
$ 19,836
$ 6,000
$ 50,000
Account
Building Department Account No. 01 1-1 51 0-000321
Planning Department Account No. 01 1-520-000321
Planning Department Account No. 01 1-520-000324
Planning Department Account No. 01 1-520-000341
Planning Department Account No. 01 1-520-000501
Communications Department Account No. 01 1-0350-0324
Communications Department Account No. 01 1-0350-0321
Mayor & Commission Account No. 01 1-0100-000501
Parks and Recreation Department Account No. 01 1-0950-
000321
CIP Office Other Contractual Account No. 011-0820-
City of Miami Bwch, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: May 1 1, 201 1
SUBJECT: REQUEST FOR APPROVAL TO AWARD CONTRACTS TO THE FOLLOWING
VENDORS: A&B BULK MAILERS, INC., ARROWMAIL PRESORT CO. INC.,
PRISON REHABILITATIVE INDUSTRIES AND DIVERSIFIED ENTERPRISE, INC
(PRIDE ENTERPRISES, INC.), JAGUAR DATA SYSTEMS, INC. AND
GLOBALPEX, INC. AS PRIMARY AND/OR SECONDARY AS PER GROUP
AWARD PURSUANT TO INVITATION TO BID NO. 09-10/11, FOR BULK
MAlLllNG SERVICES IN THE ESTIMATED ANNUAL AMOUNT OF $191,751.00
ADMINISTRATION RECOMMENDATION
Approve the award of contracts.
BID AMOUNT AND FUNDING
Funding is available from the following Accounts:
Building Department Account No. 01 1-1 51 0-000321
Planning Department Account No. 01 1-520-000321
Planning Department Account No. 01 1-520-000324
Planning Department Account No. 01 1-520-000341
Planning Department Account No. 01 1-520-000501
Communications Department Account No. 01 1-0350-0324
Communications Department Account No. 01 1-0350-0321
Mayor & Commission Account No. 01 1-01 00-000501
Parks and Recreation Department Account No. 01 1-0950-000321
CIP Office Other Contractual Account No. 01 1-0820-000349
Parking Department Account No.480-0461-000321
Finance Department Account No. 01 1-0362-000321
The estimated annual amount is based on current operational funding availability. These
contracts will be available for several years and additional services may be included.
KEY INTENDED OUTCOME SUPPORTED
Maximize efficient delivery of services.
ANALYSIS
The purpose of Invitation to Bid No. 09-1011 1 (the "Bid") is to award contracts to the lowest
and the best bidders, for the provision of bulk mailing services, on an "as needed" basis for
the term of the contracts.
Commission Memorandum - ITB-09-10/1 I Bulk Mailing Services
May I I, 201 1
Page 2 of 10
The contracts shall remain in effect for one (1) year from date of contract execution by the
Mayor and City Clerk, and may be renewed by mutual agreement for two (2) additional
years, on a year to year basis.
BID PROCESS
The Bid was issued on December 21, 2010, with an opening date of February 3, 2011. A
pre-bid meeting to provide information to the bidders submitting a response was held on
January 13,201 1.
BidNet issued bid notices to 30 prospective bidders, BidSync (formerly known as RFP
Depot) issued bid notices to 27 prospective bidders, and 9 additional bidders were notified
by the Procurement Division via mail, e-mail, and fax transmission, which resulted in the
receipt of following five (5) bids:
1. Arrowmail Presort Co. Inc
2. Jaguar Data Systems, Inc
3. A & B Bulk Mailers, Inc
4. Prison Rehabilitative Industries and Diversified Enterprises, Inc. (PRIDE)
5. Globalperx, Inc
The responsiveness test performed by the Procurement Division resulted in all bids received
being deemed responsive. As part of the responsiveness' due diligence performed by the
Procurement Division, the City's Attorneys Office was requested to express a legal opinion
as to whether the City's Living Wage Ordinance applied to inmates that will be providing
bulk mailing services to the City as part of the inmate training program operated by PRIDE
based on the following facts:
1. On March 2, 201 1, PRIDE was contacted via email with the following request:
"This Bid is subject to the City's Living Wage Ordinance which requires that the
awarded contractor provide a minimum hourly wage (noted on the Certification)
to all employees working on the City contract. Please review the required
wages, fill out, and return the attached Living Wage Certification."
2. PRIDE'S response to the above request is that City's Living Wage requirements
do not apply to PRIDE since prisoners are not employees. PRIDE provided as a
basis for their argument the United States Court of Appeals, I lth Circuit Court
decision, relative to GAMBETTA V. PRIDE, Case No. 96-4253.
After the review of the aforementioned court case, the City Attorney's Office opined that the
City's Living Wage Ordinance doesnot apply to PRIDE.
On March 23, 201 1, the Technical Review Panel (the "Panel") consisting of the following
individuals convened. After the review of the responsive bids, the each Panel member made
the final recommendation on behalf of their respective departments:
Aida Rodriguez, Financial Analyst I, CIP Office
Jackie Gonzalez, Public Information Specialist, Parks and Recreation Department
John Antona, Chief Elevator Inspector, Building Department
Luis Wong, Office Manager, Mayor's Office
Manny Marquez, Revenue Manager, Finance Department
Mohsen Jarahpour, Chief Engineering Inspector, Building Department
Commission Memorandum - ITB-09-IO/l I Bulk Mailing Services
May 11, 2011
Page 3 of 10
Nannette Rodriguez, Public Information Officer, Communications Department
Rocio Alba, Financial Analysts Ill, Parking Department
Elizabeth Posada, Office Associate IV, Parking Department
Steve Green, Office Manager, Planning Department
The ITB process requested bidders to submit unit pricing for the itemsltasks most frequently
utilized in order to secure fixed prices for any options that the various user departments may
need throughout the life of the contract such us; the possibility of inserting additional pieces
of mail, selection of postage between pre-sorted Standard or 1'' Class, and the option of
printing simplex (one side) or duplex (two sides). The lowest bidders per group considering
all the available options are being recommended for award as follows:
GROUP A: Communications Department
Underiined?oncel
GROUP B: Parks and Recreation Department
Lowest Bidder Per Group
Second Lowest Bidder Per Group
ANNUAL COST
GROUP C: CIP Office
Commission Memorandum - ITB-09-10/11 Bulk Mailing Sewices
May 11,201 1
Page 4 of 10
ge mailing: 1500 (varies)
GROUP D: Parkinn Department
Commission Memorandum - ITB-09-IO/l I Bulk Mailing Services
May 1 I, 201 7
Page 5 of 10
GROUP E: Building 1 Code Compliance Departments
E. 1 : Elevator Billing
Print Elevator bill on perforated paper. Stuff in #I0 envelope with window; Include #9 return I envelope with window. Mailed to all facilities in Miami Beach with licensed elevators I I Annually Estimated Quantity: 1000 bills issued in three batches (August, September and I
~ctober)
ddresses will be provided)
ANNUAL COST
GROUP E.I
E.3: CRS Outreach (Governmental Compliance Flood Management) TO BUSINESS OWNERS
Sent to Miami Beach business owners. Print standard 8 % by 11 letter (I page). Stuff in
standard #I0 envelope. Print address on envelope (addresses will be provided)
GLOBALPEX
, INC
ARROWMAIL
PRESORT CO,
-.
Annually Estimated huantity: 175 notices
1 ARROWMAIL 1 JAGUAR DATA 1 A&B BULK I PRIDE I GLOBALPEX
INC.
$968
I I PRESORT CO, I SYSTEMS, INC I MAILERS, INC I ENTERPRISES, I , INC I
JAGUAR DATA
SYSTEMS, INC
NO BID
GROUP F: Finance Department
A&B BULK
MAILERS, INC
ANNUAL COST
GROUP E.3
PRIDE
ENTERPRISES,
$1,951.50
INC.
$230.78
F.l: Utility Billing
Print Utility bill on Standard Register stock paper number 8140C04. The paper is 8 112" by 14"
and is used to mail out the bill and as a return envelope for the customer. Duplex. Refer to
Appendix "B" .Billed in 47 different routes, i.e. files, throughout the entire month; Mailed to
Utility Billing Recipients. 10,050 Utility Bills (monthly). Annually Estimated Quantity: 120,600
INC
m!i $955
NO BID
GLOBALPEX
, INC
NO BID ANNUAL COST
GROUP F.I
NO AWARD
$1Ls
ARROWMAIL
PRESORT CO,
INC.
$1 24.026.80
INC
$365.73
JAGUAR DATA
SYSTEMS, INC
NO BID
$233.62
A&B BULK
MAILERS, INC
NO BID
PRIDE
ENTERPRISES,
INC
NO BID
Commission Memorandum - ITB-09-10/11 Bulk Mailing Services
May 1 I, 201 1
Page 6 of 10
F.3: Business Tax Renewal Notices
Print Business Tax Renewal Notices (provided in electronic format - PDF)
Stuff in #I0 envelope with window. Include #9 return envelope with window
Annually Estimated Quantity: 8,000 Business Tax Renewal (BTR) Notices
No award has been made for F.3. The Finance Department has elected option F.3.B
F.2: Utility Bill Late Notice
Print Utility Bill Late Notices (provided in electronic format - PDF) Stuff in #I0 envelope with
window. Include #9 return envelope with window. 1,000 Utility Bill Late Notices (monthly)
Annually Estimated Quantity: 12,000 Utility Bill Late Notices
F.4: Business Tax Reminder Notices
Print Business Tax Reminder Notices (provided in electronic format - PDF)
Stuff in #I0 envelope with window. Include #9 return envelope with window
Annually Estimated Quantity: 8,000 Business Tax Reminder Notices
No award has been made for F.4. The Finance Department has elected option F.4.B
ANNUAL COST
GROUP F.4.B
GLOBALPEX
, INC
$1 1,460
NO AWARD
PRIDE
ENTERPRISES,
INC
$8.772 f*) ANNUAL COST
GROUP F.2
ARROWMAIL
PRESORT CO,
INC.
$1 1,126.80
JAGUAR DATA
SYSTEMS, INC
NO BID
A&B BULK
MAILERS, INC
$1 2,866
Commission Memorandum - ITB-09-10/11 Bulk Mailing Services
May I I, 201 I
Page7of 10
GROUP G: Mayor's Office
Letters to Residents
Print Letters (provided in electronic format - PDF)
Stuff in #I0 envelope with window.
Annually ~stimated Quantity: 20,000 - 25,000 letters
1 ARROWMAIL 1 JAGUAR DATA 1 A&B BULK I PRIDE 1 GLOBALPEX,
I I PRESORT CO. I SYSTEMS. INC I MAILERS. INC I ENTERPRISES, I INC I
GROUP H: Central Services- Citywide
ANNUAL COST
GROUP I: Planninn Department
1.2: Public Hearings Notifications
Sent to Miami Beach residents. Print standard 8 % by 11 letter. Stuff in standard #I0 envelope
Commission Memorandum - ITB-09- 10/1 I Bulk Mailing Services
May I I, 201 1
Page 8 of 10
SUMMARY OF AWARDS PER COMPANY
I GROUP C.l -SECONDARY I I GROUP C.l -PRIMARY I I I
ARROWMAIL
PRESORT CO, INC.
GROUP A - SECONDARY I
I GROUP C.2 -SECONDARY I 1 I GROUP C.2- PRIMARY I I
GROUP A - PRIMARY
I GROUP C.3 - SECONDARY I I I GROUP C.3 - PRIMARY I I
I GROUP B - SECONDARY I GROUP B - PRIMARY
I GROUP D.l- SECONDARY I I I GROUP D.l -PRIMARY 1 I
JAGUAR DATA
SYSTEMS, INC
I I I GROUP D.2 - PRMARY I GROUP D.2 - SECONDAY I I
PRIDE
ENTERPRISES, INC
A&B BULK
MAILERS, INC
I I I I GROUP E.l- PRIMARY I GROUP E.l- SECONDARY I
GLOBALPEX, INC
I GROUP E.2 - SECONDARY I I GROUP E.2 - PRIMARY I I I
I GROUP E.3 - SECONDARY I I GROUP E.3 - PRIMARY I I I
I GROUP F.3 - SECONDARY I I F.3.B - PRIMARY I I I
/ F.4.B. -SECONDARY 1 I F.4.B - PRIMARY I I I
I I I I GROUP G - PRIMARY I GROUP G - SECONDARY I
COMPANY PROFILES
GROUP H -SECONDARY
GROUP 1.1 -SECONDARY
A&B BULK MAILERS, INC
A & B Bulk has been in business for 30 years. It is located at 4412 NW 74th Avenue, Miami,
Florida. A & B Bulk Mailers, Inc's facility consist of six thousand square feet which are
broken down between two offices, mailroom preparation area, material storage and
employee lunch area.
GROUP H - PRIMARY
GROUP 1.1 -PRIMARY
GROUP 1.2 - SECONDARY
A & B Bulk Mailers Inc currently provide bulk mailing services to the City of Miami Beach's
Parks and Recreation, CIP, Parking, and Building Departments. A & B Bulk Mailers, Inc also
provides services to Curtis Publishing Company, Alpha-I Foundation, Fairchild Tropical
Gardens, City of Hialeah, Big Red Q, Dade Christian School, Insignia Parts Distributors
Sunshine Jewelry, and Alta Graphics.
GROUP 1.2 - PRIMARY
All clients have consistently rate the performance of A & B Bulk Mailers' Inc as a "1 0 when
requested to provide feedback on their ability to provide mailing services on a timely basis,
customer services and professionalism, work under emergency conditions, provide proper
documentation and invoice, and overall satisfaction to hire this vendor again.
In addition, several City of Miami Beach departments have worked for the past years with A
& B Bulk Mailer's Inc. They have provided positive and satisfactory feedback in regards to A
& B Bulk Mailers' overall performance. They have further comment that "A&B Bulk Mailers
Inc's staff has not only provided excellent customer service and professionalism throughout
the years, but their mail service expertise has been very valuable. In addition, they
proactively provide us the latest postal rate information and actions made by the postal
authorities that may affect our mailing services".
Commission Memorandum - ITB-09-10/11 Bulk Mailing Services
May 11,201 1
Page 9 of 10
In case of a natural disaster or warning, A & B Bulk Mailers, Inc. has implemented a series
of emergency guideline such as the testing of all generators prior to storm; all vehicles fuel
containers must be filled; all the breakers must be in the off position prior to storm; all
servers are to be backed up into a portable back-up; all printed material should be stretch
wrapped and covered with vinyl and placed on single pallets for wall racks or on double
pallets; the clients are provided with the owner and office manager's cell phones.
PRISON REHABILITATION INDUSTRIES AND DIVERSIFIED ENTERPRISE, INC ("PRIDE
ENTERPRISES, INC")
Chapter 946 of the Florida Status mandate that a private, non-profit corporation be
established, independent of the state, to operate the correctional work program for the state
Department of Correction (DOC). Since 1981, the program has been operated by Prison
Rehabilitation Industries and Diversified Enterprises, Inc ("PRIDE"). Using prisoner labor,
PRlDE manufactures and produces a wide range of products which it sells both
internationally and to government entities in U.S.A.
In order to prepare inmates for release, PRlDE simulates a real-world business
environment: inmate complete employment applications and are interviewed, receive on-
the-job-training and performance evaluations, and can file grievances and be terminated for
cause. PRlDE currently pays inmate workers 45 to 50 cents per hour, some of which goes to
repay the cost of incarceration, some to victim restitution, and some into inmate's account.
PRlDE maintains its own purchasing and accounting system and controls all manufacturing
and shipping functions. The lease of facilities to PRlDE at each correctional work program
are required by statute to be negotiated by Florida Department of Management Service and
approved by the Attorney General and Governor.
PRlDE will be providing services to the City of Miami Beach from their facility located at
Bushnell, Florida. They will be utilizing their own permit and there will be no additional cost
to the City by utilizing the entry point of Bushnell to the Postal Service.
PRlDE currently provides services for City of Lakeland, Town of Jupiter, Florida Department
of Environmental Protection, Florida FDOT - Sunpass, City of Tamarac, City of Titusville,
City of Port Orange.
ARROWMAIL PRESORT CO, INC.
Arrowmail Presort Co. Inc has been in business for 20 years in the mailing business. It was
established in 1991 to serve the Florida Pre-sort market. Arrowmail Presort Co, Inc.'s facility
is located just on mile east of the Florida Turnpike and two miles from the USPS General
Mail Facility and USPS International Mail Processing Plant.
Arrowmail Presort Co, Inc has been classified by the USPS as a BMU (Business Mobile
Unit) and has a full time USPS Postal Clerk on site to clear all mail. In addition, they are tied
into two of the Postal Service's most important logistic systems: Postal One for the routing of
both Surface Mail and Air Mail and Fast Forward for all move update requirements.
Arrowmail Presort Co, Inc. holds a 70% market share of the total outsourced presort mail in
South Florida and services approximately 65% of all of the major corporate mailrooms in the
region. Client retention over 15 years approaches 95%. Arrowmail Presort Co, Inc provide
Commission Memorandum - ITB-09-70/11 Bulk Mailing Services
May 17,2077
Page 10of 10
mail services to Miami-Dade Property Appraisal, Miami-Dade GSA, Social Service
Coordinators, Inc, United Automobile Insurance, Nova Southeastern University.
Arrowmail Presort Co, Inc.'s 55,000 square foot building is equipped with an onsite
Caterpillar Generator Model 650ROZD that backs up 100% of the facility. It also has
Redundant TI lines for data and voice systems that would allow them to transfer and
receive data at any time. During times of potential storm danger, they notify the customer
and will arrange for special pick up and handling of mail. In the event of structural damage to
their facility, they have partnered with TC Specialist in Orlando to transport the mail via
Arrowmail's trucks and handle the mail from there.
BENEFITS RESULTING FROM THE CONTRACTS BULK MAILING SERVICES
The contracts will establish the appropriate purchase authority for the provision of bulk
mailing services. The contracts requested fixed prices for various features andlor tasks
which will provide user departments with the flexibility to ensure they can fulfill their mailing
service requirements every time in a timely manner at the lowest cost.
For some user departments the outcome of these contracts may result in potential savings.
For other user departments the outsourcing of these services will allow them to allocate their
human resources in a more effective and efficient manner, therefore eliminating routine
mailing tasks from their staff's daily responsibilities.
CITY MANAGER'S REVIEW
After considering the review and recommendation of City staff, the City Manager exercised
his due diligence and is recommending to the Mayor and the City Commission to award the
contracts to A & B Bulk Mailers, Inc., Arrowmail Presort Co. Inc., Prison Rehabilitative
Industries and Diversified Enterprises, Inc. (PRIDE Enterprises, Inc), Jaguar Data Systems,
Inc. and Globalperx, Inc.
CONCLUSION
Based on the aforementioned, the Administration recommends that the Mayor and City
Commission accept the City Manager's recommendation to award contracts to A & B Bulk
Mailers, Inc., Arrowmail Presort Co. Inc., Prison Rehabilitative lndustries and Diversified
Enterprises, Inc. (PRIDE Enterprises, Inc), Jaguar Data Systems, Inc. and Globalperx, Inc.
as primary andlor secondary as per group award, pursuant to ITB No. 09-1011 1 for Bulk
Mailing Services, in the estimated total annual amount of $1 91,751.00.
T \AGENDA\2011\5-I 1-1 l\lTB-09-10-11 Bulk Mall~ng - Memo doc
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COMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Reject All Qualifications Received Pursuant To Request For Qualifications (RFQ)
No. 54-0911 0, For The Provision Of Governmental Consulting Services At Mimi-Dade County, Florida; And
Further Directing The Administration To Revise and Reissue The Request For Qualifications
Key Intended Outcome Supported:
[ Supports Multiple KlOs
Supporting Data (Surveys, Environmental Scan, etc.):
Supporting Data (Surveys, Environmental Scan, etc.): Included in the top five changes that would make
Miami Beach a better place to live, work, play or visit, are Safety, Traffic, and Beach Erosion, each ofwhich
can be significantly impacted by legislative and funding actions by Miami-Dade County.
Issue: I Shall the Clty Commission reject all qualifications received pursuant to the RFQ? I
Item SummarylRecommendation:
Due to the significant potential positive or negative impacts on Miami Beach of issues under the authoriiof
the County, and given the size and complexity of the Miami-Dade County government, the FY2010l11
budget proposal included funding for the hiring of a County lobbyist. On September 24, 2010, the
Procurement Division issued the RFQ to all registered Miami-Dade County, and City of Miami Beach
Lobbyists. More than 685 notices were mailed, which resulted in the receipt of qualifications from the
following firmslindividuals: 1) Gabrielle Redfern; 2) Olmedillo X5; 3) Rosario Kennedy& Associates, Corp.
in association with Washington Square Partners, Inc., and The Law Offices of N. Patrick Range II, PA.
After careful consideration of the Committee's recommendations, the Crty Manager exercised his due
diligence and recommends that the Mayor and Crty Commission reject all proposals received. This
recommendation is based on several factors, including the split votes from the Evaluation Committee
regarding rejection of bids and the ranking of respondents; the changes to County Government since the
RFQ was issued; and comments received about the Scope of Services included in the RFQ.
As this support remains necessary, especially in light of the changing County government climate, the
Administration recommends that the Mayor and Crty Commission reject all qualifications received pursuant
to the RFQ, and further recommends that the Mayor and Clty Commission direct the Administration to revise
and reissue the RFQ.
REJECT ALL QUALIFICATIONS RECEIVED.
Advisory Board Recommendation:
MIAMIBEACH
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.rniarnibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of thepty Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: May 11, 201 1
SUBJECT: REQUEST FOR APPROVAL TO REJECT ALL QUALIFICATIONS RECEIVED
PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 54-09/10, FOR THE
PROVISION OF GOVERNMENTAL CONSULTING SERVICES AT MIAMI-DADE
COUNTY, FLORIDA; AND FURTHER DIRECTING THE ADMINISTRATION TO REVISE
AND REISSUE THE REQUEST FOR QUALIFICATIONS.
ADMINISTRATION RECOMMENDATION
Reject all qualifications received pursuant to the RFQ and revise and reissue the RFQ.
ANALYSIS
Each year, the Administration develops, and the Mayor and City Commission approve, legislative
priorities for issues at the State and Federal levels. Additionally, the City contracts with lobbying
firms to provide State and Federal lobbying and governmental consulting services to the City. While
there are many issues of importance to the City at the State and Federal levels, there are many
important funding, local authority, and legislative issues decided by Miami-Dade County that have
significant impacts on the City of Miami Beach.
Due to the significant potential positive or negative impacts on Miami Beach of issues under the
authority of the County, and given the size and complexity of the Miami-Dade County government,
the FY2010/11 budget included funding for the hiring of a County lobbyist, in addition to the existing
State and Federal contract lobbyists currently employed by the City.
Some of the significant county issues (some of which have been resolved) that have had potential or
actual impact on the City include:
Beach Renourishment;
Consolidation of the municipal fire departments into the Miami-Dade Fire Department;
Operation of the South Beach Local;
Proposed amendments to the municipal share of the half-cent transit surtax;
General Obligation Bond Projects;
a Miami Beach Convention Center;
Convention Development Tax Receipts;
a Urban Area Security Initiative (UASI) funding;
a Water and Sewer Rates and Water and Sewer Connection Fees;
Community Redevelopment Agencies (CRAs)
The Mayor and City Commission, at its September 20, 2010 meeting, authorized the issuance of the
RFQ with the following qualifications that the selected Lobbyist must possess:
a strong working knowledge of the legislative, administrative, and regulatory processes of Miami-
Dade County;
Commission Memorandum
Rejection of Qualifications Received Pursuant to RFQ for County Lobbying Services
May 11, 2011
Page 2 of 4
* a clear understanding of the City of Miami Beach and its needs;
a clear understanding of the many local issues facing municipalities;
a history of successful lobbying experience at the county level; and
a clear strategy for representing the City before the legislative and executive branches of Miami-
Dade County.
On September 24, 2010, the Procurement Division issued the RFQ to all registered Miami-Dade
County, and City of Miami Beach Lobbyists. More than 685 notices were mailed, which resulted in
the receipt of qualifications from the following firms/individuals:
Gabrielle Redfern
Olmedillo X5, Inc.
Rosario Kennedy & Associates, Corp. in association with Washington Square Partners, Inc., and
The Law Offices of N. Patrick Range II, PA.
In light of the number of responses given the outreach undertaken, the Procurement Division
requested feedback from individuals and firms that obtained a copy of the RFQ and did not respond
to determine why they elected not to submit a proposal. The following primary reasons were
provided: the budgeted dollar amount of $70,000 for the extensive scope of services delineated in
the RFQ was not sufficient; prohibited lobbying activities (any person or entity retained as a lobbyists
by the City is prohibited from lobbying any city officer...); and, client disclosure rules (the RFQ
required a detailed description of comparable contracts to include information of the client, scope of
work, and total dollar value of the contract).
EVALUATION PROCESS
On February 3, 201 1, the City Manager via Letter to Commission (LTC) No. 032-201 1, appointed the
following individuals to serve as Evaluation Committee (the
"Committee") members:
Judy Hoanshelt, Grants Manager
Maria Mayer, Leadership Academy Graduate
James Sutter, Internal Auditor
Jeremy White, Leadership Academy Graduate
Mark Wohl, Leadership Academy Graduate
COMMITTEE RECOMMENDATIONS
On March 3, 2011, the Committee convened and listened to presentations from all proposers;
conducted question and answer sessions; and deliberated. The Committee scored and ranked the
Proposers as follows:
FINAL RANKING
Mark
Wohl
3(82)
2(85)
l(94)
Low
Aggregate
2(9)
2(9)
3(12)
James
Sutter
2(83)
l(89)
3(71)
Maria
Mayer
l(85)
2(82)
3(45)
Proposer
Olmedillo X5,
Inc.
Rosario
Kennedy &
Associates,
Corp
Gabrielle
Redfern
Jeremy
White
l(100)
3(40)
2(65)
Judy
Hoanshelt
2(76)
l(88)
3(66)
Commission Memorandum
Rejection of Qualifications Received Pursuant to RFQ for County Lobbying Services
May 11, 2011
Page 3 of 4
The following motions were made by the Committee:
Motion No. 1: Maria Mayer moved to reject all proposals and revise the RFQ with more flexibility to
increase the number of proposals; seconded by Mark Wohl; Voice vote: 2-3;
Opposed: Judy Hoanshelt, James Sutter, and Jeremy White. Motion fails.
Motion No. 2: Jeremy White moved to rank Olmedillo X5 as the top-ranked firm; no second
received.
Motion No. 3: Maria Mayer moved to rank Rosario Kennedy & Associates as the top-ranked firm;
seconded by James Sutter; Voice vote: 3-2; Opposed: Jeremy White and Mark
Wohl.
Motion No. 4: Maria Mayer moved to rank Olmedillo X5 as the second-ranked firm; seconded by
James Sutter; Voice vote: 4-1; Opposed: Mark Wohl.
Motion No. 5: Motion by Mark Wohl that whether the City selects Rosario Kennedy & Associates, or
Olmedillo X5, that Gabrielle Redfern be considered to be part of the team of the
selected Lobbyist.
CITY MANAGER'S DUE DlLLlGENCE
After careful consideration of the Committee's recommendations, the City Manager exercised his
due diligence and recommends that the Mayor and City Commission reject all proposals received.
This recommendation is based on several factors, including:
1. Evaluation Committee actions, such as the 2-3 split vote by the Committee to recommend
rejection of all proposals; the 2-2-1 first place final ranking for the three firms; and the fact
that the recommended firm was only recommended with a vote change in order to make a
recommendation after rejection was no longer an option;
2. There have been significant changes that have occurred at Miami-Dade County after the
recall election, and subsequent placement on the ballot of six (6) new charter questions; and
3. The fact that two (2) new County Commissioners were elected in November, there will be a
new County Mayor and new District 7 and 13 County Commissioners in the next few weeks,
and there is currently a new County Manager.
NEXT STEPS
The Administration recommends that, rather than engage a lobbyist to continuously monitor all
activity at the County, that the Request for Qualifications be revised and re-issued to identify a
lobbying firm that the City will contract with on a retainer basis, to serve in an "on-call" capacity to
advocate for the City's interests as necessary when issues that impact the City arise. The following
selection of a firm in response to the new RFQ, the Administration will negotiate a base retainer fee
as well as the additional fees for service with the selected firm.
Following are the proposed terms of the new RFQ:
Qualifications
The selected Proposer should possess at a minimum:
a strong working knowledge of the legislative, administrative, and regulatory processes of
Miami-Dade County;
a clear understanding of the City of Miami Beach and its needs;
a clear understanding of the many local issues facing municipalities;
a history of successful lobbying experience at the county level; and
Commission Memorandum
Rejection of Qualifications Received Pursuant to RFQ for County Lobbying Services
May 11,2011
Page 4 of 4
Term -
The City intends to award a contract for a two (2) year period with two (2), one-year options to renew
at the City's sole discretion.
Services
The selected proposer shall provide governmental representation and consulting services on an as-
needed basis to be requested by the City, for various subjects and issues affecting the City of Miami
Beach, its residents andfor businesses.
CONCLUSION
As this support remains necessary, especially in light of the changing County government climate,
the Administration recommends that the Mayor and City Commission reject all qualifications
received pursuant to the RFQ, and further recommends that the Mayor and City Commission direct
the Administration to revise and reissue the RFQ.
J MGIH FIG UKC
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MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.miarnibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manage
DATE: May 11, 201 1
SUBJECT: REFERRAL TO THE FINANCE AND CITYWIDE PROJECTS COMMITTEE TO
DISCUSS A PROPOSED MODIFICATION OF THE PROMISSORY NOTE DATED
FEBRUARY 5, 2007, FROM MBCDC MERIDIAN PLACE LLC, A FLORIDA LIMITED
LIABILITY CORPORATION, TO THE MIAMI BEACH REDEVELOPMENT AGENCY,
AND TO DISCUSS A SUBORDINATION OF THE CITY'S MORTGAGES IN FAVOR
OF A MORTGAGE BEING MADE TO MBCDC BY BANK UNITED.
ADMINISTRATION RECOMMENDATION
Refer the matter to the Finance and Citywide Projects Committee for discussion.
ANALYSIS
On October 11, 2006, the Miami Beach Redevelopment Agency (RDA) approved an
appropriation of South Pointe Redevelopment Area funds in the amount of $1,500,000 to be
utilized by the City of Miami Beach to enter into a loan and/or other funding agreement with
Miami Beach Community Development Corporation (MBCDC), for the purpose of MBCDC's
acquisition and rehabilitation of the building located at 530 Meridian Avenue (the Project) to
provide 34 units of affordable housing for elderly, formerly homeless persons. On February 5,
2007, a Mortgage and Security Agreement and a corresponding Promissory Note were
executed by MBCDC MERIDIAN PLACE, LLC, a Florida limited liability corporation, committing
to a repayment schedule in the amount of $150,000, commencing December 31, 2011, and
continuing each December 31 thereafter annually.
MBCDC obtained additional funding from HUD and Miami-Dade County to cover some of the
increased construction costs, but must also obtain commercial bank financing in the amount of
approximately $650,000 to cover the remaining budget gap. In order to qualify for the
commercial bank financing, MBCDC is seeking to modify the repayment terms of the February
5, 2007, Promissory Note and is also, as is customary with bank financing, requesting that the
City subordinate its secured debt position to the commercial lending institution.
The Administration recommends that the Mayor and the City Commission refer the matter to the
Citywide Projects Committee for discussion.
T:MGENDAPOI 1\51 1-1 l\Referral to FCWPC Modification of Promissory Note.doc
Agenda Item CYA
Date Y-//-/I
I
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MIAMIBEACH
OFFICE OF THE MAYOR AND COMMISSION MEMORANDUM
TO: Jorge M. Gonzalez, City Manager
FROM: Jonah Wolfson, Commissioner
DATE: April 29th, 201 1
SUBJECT: Agenda Item
Please place on the May 1 lth, 201 1 Commission meeting agenda a referral of the
attached proposal to the Land Use and Development Committee for discussion.
If you have any questions, please contact Leonor Hernandez at extension 6437.
JW/lh
I
We are cornn~ilbd :o providrr~g e\ceiien: pubirc sent~ce and sobty to all who !we work and piny 1i1 our 1
Agendaltem CC//3
Date $?)-I/
65
April 28,201 1
MEMO FOR: Commissioner Jonah Wolfson
FROM: Frank Del Vecchio, 301 Ocean Drive, Apt. 604, Miami Beach, FL 33139
SUBJ: Requested City Commission Consent Agenda Item: Ocean Beach Historic
District R-PS4 Zoning Amendment
ACTION REQUESTED: This is a request for placement of the attached item on the City
Commission's May 1 1,201 1 Consent Agenda for referral to the city commission's Land
Use & Development Committee and the Planning Board.
I have drafted a zoning amendment to enable the development of oceanfront residential
condominiums in the residential R-PS4 section of the Ocean Beach Historic District. The
unusually deep lots in this section of the historic district pose insurmountable problems
for residential condominium development. If the area is to retain its primarily residential
character this zoning change is essential.
This request is the product of three months' analysis of the feasibility of residential
condominium development on a deep oceanfront lot at 3 15-321 Ocean Drive. The site is
in a section of the historic district that is zoned residential, and permits hotels but not
commercial.
The property was purchased in December, 201 0 by Tim Gordon, David Arditi and Josh
Benaim. Friends since grade school, these three young men, each active in family real
estate development that includes award-winning historic preservation in Manhattan and
Paris, have been searching for a distinctive project on which to collaborate as a team.
Since closing on the site, they have received and rejected offers from hotel developers at
a premium to their investment. Their vision is a luxury condominium of distinctive
architectural merit that will function as an integral element of the historic residential
community. They intend to be directly and jointly responsible from design through
construction and full occupancy.
This vision is supported by neighbors, who have observed how the activities at large
hotels can adversely impact abutting residential. A hotel development on the site would
place activities on balconies and outdoor accessory use restaurants only feet from the
adjacent condominiums. Traffic and taxi queuing would significantly impact this
residential section of the Ocean Beach Historic District. (Contrast the intensity of use
generated by a 130-unit hotel on the site, with its restaurant and patron activity, to that of
a 40-unit luxury condominium.)
The challenge posed by a uniquely deep, narrow lot abutted closely by residential condos
along its entire length is how to make a condominium feasible. Whereas a hotel can be
squeezed in between its neighbors, providing outdoor activities for its patrons, units in a
luxury condominium require view amenities not essential for hotel guests.
After exploring various architectural avenues, the team found one that will meet historic
district objectives and minimally impact its neighbors: by increasing height from the
current 75-foot maximum to one hundred feet (the height of the major oceanfront
condominiums in the historic district), units can be designed with either ocean views, or
with vistas up and down Ocean Drive at the western elevation. The increased height
would enable greater distance separation from the condos on each side. (Side setback of
the pedestal structure above parking could be doubled, from the current 7.5 feet
separation, to 15 feet.)
A zoning amendment applicable solely to new condominium development in the
residentially zoned oceanfront section of the Ocean Beach Historic District would make
this possible. Design and architectural details of condominiums development pursuant to
the requested amendment would be the province of the Historic Preservation Board.
ATTACHED: Draft of Proposed Zoning Amendment
ZONING AMENDMENT [Language added is underlined; deletions are struck through.]
Sec. 142-696. - Residential performance standard area requirements.
The residential performance standard area requirements are as follows:
t for the first 60 feet of lot depth,
feet thereafter, subject to the line-
* Notwithstanding the foregoing provisions regarding maximum building height, in the Ocean Beach historic district, as
defined in subsection 1 18-593(e)(1 I), the maximum building height for a lot located in the R-PS 1, R-PS2, or R-PS3
zoning districts
(i) With a lot exceeding 50 feet, and
(ii) Upon which there exists a contributing structure which has not received a certificate of appropriateness for demolition
(or any such approval has expired),
shall be 3 5 feet.
1. Notwithstanding the above height restrictions, existing structures within a local historic district are subject to section
142-1 161.
2. In the R-PS4 zoning district, within the Ocean Beach Historic District, when an existing contributing structure is
nonconforming with respect to the height regulations in section 142-696, such structure may be repaired, renovated or
rehabilitated regardless of the cost of such repair, renovation or rehabilitation, notwithstanding the provisions of chapter
1 18, article IX, "Nonconformances."
3. Lots at a width of 50 feet or less aggregated with adjacent parcels after November 3,2002, shall have a maximum
height of 35 feet and shall not be allowed the increased height for parcels wider than 50 feet.
4. Notwithstanding the above height restrictions, in the R-PS4 zoning - district, within the Ocean Beach Historic District,
the maximum height of an oceanfront residential condominium building on a lot 100 feet or more wide shall be 100 feet,
11 stories.
(Ord. No. 89-2665, $ 20-4(B), eff. 10-1-89; Ord. No. 94-2908, eff. 2-26-94; Ord. No. 97-3097, $ 3, 10-8-97; Ord. No. 98-
3 107, $ 7, 1-21-98; Ord. No. 98-3 150, $ 2, 1 1-4-98; Ord. No. 99-3 169, $ 1,2-3-99; Ord. No. 2002-3386, $ 1, 1 1-13-02;
Ord. No. 2005-3483, $ 8, 5-18-05; Ord. No. 2006-3522, $ 1,7-12-06)
Sec. 142-697. - Setback requirements in the R-PSI, 2,3,4 districts.
(a) The setback requirements in the R-PSI, 2,3,4 districts are as follows:
anfront lots - 50 feet from bulkhead
for a residential condominium
building on an oceanfront lot
more wide. 5 feet
(b) All required setbacks shall be considered as minimum requirements except for the pedestal front yard setback and
pedestal side yard facing a street setback which shall be considered as both a minimum and maximum requirements. except
for a residential condominium building - on an oceanfront lot 100 feet or more wide. the front yard vedestal and tower setback
shall be considered as a minimum.
(c) For lots greater than 100 feet in width the front setback shall be extended to include at least one open court with a
minimum area of three square feet for every linear foot of lot frontage.
(d) In the R-PS4 zoning district, within the Ocean Beach Historic District, the tower portion of ground-floor additions to
contributing buildings- shall meet a line-of-sight, which for the purpose of this section is defined as
not visible when viewed at eye-level (5'6" from grade) from the opposite side of the adjacent right-of-way.
(e) In the R-PS4 zoning district within the Ocean Beach Historic District, when an existing contributing structure has a
minimum 5-foot sideyard setback, the setback of new construction in connection with the existing building may be
allowed to follow the existing building line. The maintenance of the existing setback shall apply to the linear extension of
the existing building.
(Ord. No. 89-2665, 5 20-4(C), eff. 10-1-89; Ord. No. 90-2722, eff. 11-21-90; Ord. No. 94-2908, eff. 2-26-94;
Ord. No. 2002-3386, 5 2, 11-13-02; Ord. No. 2006-3522, 5 2,7-12-06)
MIAMIBEACH
OFFICE OF THE MAYOR AND COMMISSION MEMORANDUM
TO: Jorge M. Gonzalez, City Manager
Robert Parcher, City Clerk
FROM: Jorge R. Exposito, Commissioner
DATE: May 2,2011
SUBJECT: Referral to Neighborhood/Community Affairs Committee
I would like to refer a discussion item to the Neighborhood/Community Affairs Committee
regarding the interim traffic calming plan for La Gorce and Pinetree Drives.
We trust that you will find all in good order. Should you have any questions, please feel free to
get in touch with my aide, Barbie Paredes at extension 6457.
Best regards,
We are corn~nitfed to providing excellent public service and safety to 011 who live, work, ond ploy in our I Agenda Item CI/C
I Date =/-I/
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MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission I
FROM: Jorge M. Gonzalez, City Manager
DATE: May 1 1, 201 1
COMMllTEE MEETING
SUBJECT: REPORT OF THE APRIL 21, 2011 LAND USE AND DEVELOPMENT
A meeting of the Land Use and Development Committee was held on April 21, 201 1.
Members in attendance were Commissioners Wolfson, Exposito and Gongora; Mayor
Bower was also in attendance. Members from the Administration and the public were
also in attendance. Please see the attached sign-in sheet. The meeting was called to
order at 4:10 pm.
OLD BUSINESS:
1. PROPOSED ALTON ROAD HISTORIC DISTRICT BUFFER OVERLAY.
AFTER-ACTION: DEFERRED
2. PROPOSED PARKING DISTRICT #5 FOR THE ALTON ROAD CORRIDOR.
AFTER-ACTION: DEFERRED I
3. TEMPORARY REMOVAL OF PARKING SPACES.
AFTER-ACTION: DEFERRED
4, a) DISCUSSION REGARDING THE NOTICE REQUIREMENTS FOR ALL LAND
USE BOARDS.
4. b) DISCUSSION ON AMENDING THE PUBLIC NOTICE REQUIREMENTS FOR
BOARD OF ADJUSTMENT, PLANNING BOARD, HISTORIC PRESERVATION
BOARD, AND DESIGN REVIEW BOARD ITEMS FROM THIRTY DAYS TO
FIFTEEN DAYS.
AFTER-ACTION: Commissioner Wolfson introduced his concerns when land use
hearings are repeatedly deferred and then when finally occur the public is unaware of
the hearing. Staff explained that the land use boards will often direct that additional
courtesy noticing is undertaken when this is the situation. Commissioner Wolfson
expressed that the City Code may be interpreted as requiring every hearing whether it is
continued or not to be noticed. Discussion ensued. Commissioner Tobin's referral on
reducing notice back to 15 days for some smaller items was also discussed.
Agenda Item C6A
I Date S-I/-)/
City Commission Memorandum
Report of the Land Use & Development Committee Meeting of April 21,2011
Page 2 of 3
The Committee discussed allowing one continuance, on a noticed public hearing and
then after that requiring full notice. Staff also discussed the costs associated with
additional newspaper advertising, citing an extra ad every month may be required.
Frank Del Vecchio spoke, indicating that he didn't believe that there was any problem
and that continuances do not need renoticing. The Committee also discussed noticing
for progress reports.
MOTION: Gongora/Exposito (vote 3-0) After original notice requirement, one
continuance is permitted; any further requests for continuance shall be fully noticed as
per code. Prepare ordinance and forward to Planning Board for review and
recommendation. Any alternatives recommended by the Board should be presented to
the Land Use Committee prior to Commission.
MOTION: Gongora/Exposito (vote 3-0) Bring the Committee a list of minor variances
associated with single family homes that might be considered for shorter notice period.
5. DISCUSSION ON PROPOSED AMENDMENTS TO LAND DEVELOPMENT
REGULATIONS AMENDING MINIMUM UNIT SIZE AND PARKING
REQUIREMENTS FOR AFFORDABLE HOUSING PROJECTS.
AFTER-ACTION: The Mayor and the Committee discussed the minimum and
average unit sizes proposed and the proposed parking requirements. Concerns
were expressed regarding lack of parking on projects.
MOTION: G6ngoralExposito (vote 3-0) Approve with amendment that for parking,
only units of 800 s.f. or less the parking requirement is reduced from 1.5 to 1 per unit;
for larger size units, the parking requirement should stay the same. Send to
Planning Board for review and recommendation.
6. DISCUSSION REGARDING TEMPORARY STOREFRONT SIGNS.
AFTER-ACTION: DEFERRED
7. DISCUSSION ON THE DEVELOPMENT OF A CITYWIDE TRANSPORTATION
PLAN.
AFTER-ACTION: DEFERRED
8. DISCUSSION REGARDING AN ORDINANCE AMENDING THE CODE OF THE
CITY OF MIAMI BEACH, BY AMENDING CHAPTER 2, "ADMINISTRATION,"
ARTICLE II, "CITY COMMISSION", BY ENACTING A NEW SECTION 2-12,
"MEETING AGENDAS," REQUIRING PROPOSED LEGISLATION OR
ORDINANCES THAT APPEAR ON A CITY COMMISSION OR COMMISSION
COMMITTEE AGENDA TO HAVE A COMMISSIONER SPONSOR IDENTIFIED;
PROVIDING FOR REPEALER; CODIFICATION; SEVERABILITY; AND AN
EFFECTIVE DATE.
City Commission Memorandum
Report of the Land Use & Development Committee Meeting of April 21,2011
Page 3 of 3
AFTER-ACTION: The Committee discussed the proposal, and expressed
agreement. Commissioner Wolfson explained the exceptions. If an item is referred
by the Administration to a Commission Committee, the item can be forwarded to the
Commission sponsored by the Committee as a whole. The Committee amended the
draft to say "one or more members of the City Commission". The Mayor and the
Committee discussed the excepted items. The Committee removed the words
"discussion items" from the Ordinance. Richard Lorber discussed possible State
mandates that may require legislation, but it was clarified that the Committee where
such items are referred to would be the sponsor.
MOTION: Gongora/Exposito (vote 3 - 0) Approve and send to the full Commission
with amendments to the text to say "one or more members of the City Commission";
and to remove the words "discussion items".
9. DISCUSSION REGARDING THE PRESENT PLANS TO BUILD A CONVENTION
CENTER AND CASINO IN MIAMI-DADE COUNTY AND THE POTENTIAL
IMPACT ON MIAMI BEACH.
AFTER-ACTION: The Committee discussed casinos in general, and the recent
proposals for legislation in Tallahassee. Kevin Crowder explained that casino
legislation appeared dead for this year's legislative session.
10. DISCUSSION REGARDING HOP-ON-HOP-OFF CITY BUS TOUR SERVICE
FROM VARIOUS LOCATIONS IN THE CITY.
AFTER-ACTION: Max Sklar explained the current service operating in the City.
One problem is their practice of selling tickets on the streets rather than inside
buildings. The Committee expressed their direction to permit only inside sales,
rather than outdoor vending.
The Committee also discussed the matter of the pending items before the LUDC, and
the setting of the agenda. Commissioner Exposito recommended that at the beginning
or end of the committee meetings, the committee discuss prioritizing the pending items,
and placing the list of pending items in each agenda, in order of chronology.
The Committee removed the following items from the pending list:
Rooftop Ordinances and Artificial Grass.
T:\AGEND~QOI 1\51 1-1 I\LUDC Meeting of April 21,201 I .docx
LAND USE AND DEVELOPMENT COMMITTEE MEETING April 21, 201 1 @ 4:00 pm City Manager's Large Conference Room 20. M:\$CMB\CCUPDATES\Land Use and Development Committee\Sign In Sheet 201 1 .docx
AMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.miamibeachfl.gov
COMMITTEE MEMORANDUM
To: Mayor Matti Herrera Bower and Members of the City Commission
From: Jorge M. Gonzalez, City Manag Yussx
Date: May 11,2011
Subject: REPORT OF THE CAPITAL IMPROVEMENT PROJECTS OVERSIGHT
COMMlllEE MEETING OF MARCH 7,201 1
The meeting was called to order at 5:40PM
Please note: These minutes are not a full transcript of the meeting.
Full audio and visual record of this meeting is available online on the City's website:
http:ll www.miamibeachfl.aov/video/video.asf3
Saul Gross commented that Fernando Vazquez, City Engineer is sitting amongst the committee.
Jorge Gomez stated that Fernando has been helping with the management of the CIP
program.
1. ATTENDANCE
See attendance sheet copy attached.
2. OLD BUSINESS
CIP Project Status Report - htt~://web.miamibeachfl.aov/cip/scroll.aspx?id=3990
Sfafus Reiporf: Venetian Island Neiuhborhood lm~rovemenf Proiecf
Roberto Rodriguez reported CIP received 100% set from Schwebke Shishkin Associates,
plans have been transferred to Public Work for approval. City is working on
Encroachment letters to be sent out by April. Fernando Vazquez stated he will expedite
Public Works review of the 100% plans and gave a timeline of two (2) weeks to the
committee, also stated that Public Works in collaboration with CIP are working on the
Encroachment letter. Working on getting schedule on the work being done on Rivo Alto
& Dilido from the County and has received verbal estimate of JuneIJuly for completion.
Waiting on confirmation from the County on completion. Eleanor Carney ask to stipulate
in the contact documents that San Marino Drive will be the last section to be completed
by the contractor as a result of the encroachment issues. In addition Mrs. Carney had an
inquiry on the location of Ricman's two old water main valves that are not in use. Mr.
Rodriquez noted that one was located in Sun Marino Drive on the NW corner and the
other was located on Rivo Alto SW corner. Waiting on FPL to send email with schedule of
work, to see when their pole will be removed. Mrs. Carney noted it would be good to get
them out with all their equipment because it is sitting on the corner of someone property.
1 Agenda Item C~B
Date 5-//- //
ClPOC Committee Meeting Minutes
April 11, 2011
Page 2 of 5
Action item: Stipulate in Venetian lslands Neighborhood Improvement Project contract
documents that San Marino Drive will be the last section of the island to be completed
by the contractor.
Greg Carney, HOA President, had a safety concern with the bike lanes going away and
not having signage warning bicyclist that their lane goes away.
Action Item: Forward a letter to the County stating the liability issues due to lack of
signage, warning bicyclist that their lanes ends due to construction.
Sfafus Report: Palm & Hibiscus lsland Underaroundinq
Aurelio Carmenates reported he had a meeting with HOA to go over the north half of
the drawings provided by FP&L. Once the south half of the island gets reviewed and
approved by the HOA, they have requested for the City to again obtain newlupdated
construction estimates reflecting only Hibiscus lsland from FP&L. Chairman Gross
commented on sharing trenches as a way of saving money. Mr. Carmenates explained
there is a ROW component to the project, water and drainage work. Having FPL
requirements, require an FPL certified contractor, but for the water and drainage a
regular general contractor can be obtained. Fernando Vazquez stated that they are
exploring the use of Design Build to obtain contractors estimate as quickly as possible.
Sfafus Report: Sunset lslands I & I1
Maria Hernandez reported that on February 15,201 1 ballots were opened and resulted
as follows:
Sunset lsland I
36 ballots were cast
23 voted for traffic modification to 1 -way and 13 voted for no modification
24 (two-thirds of 36) were required to effect a modification
Sunset lsland II
49 ballots were cast
25 voted for modification to 1 way and 24 voted for no modification
33 (two-thirds of 49) were required to effect a modification
Therefore, there will be no change. Decision was made not to appeal the vote. Engineer
of record was instructed to proceed with the plans. 100% plans will be passed to Public
Works and Schwebke Shishkin. Looking to have a bid advertise by mid April, bid award
by July, contract execution by September, NTP 1 October, NTP 2 November, and be on
the ground by the end of this year. Most of lslands I & II will have 22 foot roads; currently
have a variation between 16 & 17 feet. Working on Encroachment issues, Engineer of
record was instructed to do a detailed encroachment plan. Stacy Kilroy made a
recommendation that the Engineer of record or Fernando contact the old city surveyor
due to the shifting of the center road.
Sfafus Report: Sunset lslands 111 & IV
Bill Goldsmith noted there is a financial issue that is preventing CH2MHILL from moving
forward with Bayshore. Fernando Vazquez stated he will be returning next month with
potential RPR and CA services amendments to CH2MHILL contract. Bill Goldsmith stated
ClPOC Committee Meeting Minutes
April 11, 201 1
Page 3 of 5
that CH2MHILL had informed him that they will be sending a proposal to the City. Bill
explained how the cost would multiply by bringing in another outside firm. Mr. Vazquez
agrees with keeping the same consulting firm on board, specially now when they are
getting to the finish line. Mr. Vazquez explained having to rectify the amendments
by doing an after the fact ratification to the amendments. Mr. Vazquez stated the need
to address the issues following the peer review and the need to add RPR & CA services.
Chairman Gross questioned why all mentioned issues are not covered in CH2MHILL
original drainage plans. Mr. Vazquez explained that the peer review amendments are
separate. Mr. Vazquez noted that everything is held up until they resolve these issues with
CH2MHILL. In addition, the bid awarded by commission on part of Bayshore is also
pending until issues get resolved with the engineer. Chairman Gross recommended
consulting with legal regarding the bid awarded.
Rick Saltrick, Assistant City Engineer, reported on the entry to Sunset Ill & IV. The entry &
guard house will be taken to the April 5th Design Review Board. Assuming it gets
approved by the board they will take the schematic drawings and develop construction
documents and begin the process of permitting with Building and Public Works Depts
which will take an estimated time of four (4) months process. Mr. Saltrick explained that
there is a JOC contractor on board; additionally they are working with value engineering
along the way, who will be asked for a final proposal once they have permitted plans.
Expecting shovels on the ground by October this year. Rick Kendle noted this will be the
first and only guard house in Dude County paid by citizens of Miami Beach. Mr. Saltrick
stated this issue went to legal for a legal opinion and there was no issue. The estimated
cost of the guard house is $75,000.
Action Item: Report back with Amendments to the CH2MHILL contracts pertaining to RPR
& CA services on Bayshore. Consult with legal regarding Bayshore awarded bid.
3. REQUESTED REPORTS
Assessment of structural conditions and hydraulic conditions of ouffalls for Sunset 111 & IV
Hector Castro, Public Works Assistant Director, reported 12 positive drainage outfalls on
Sunset Island 3 & 4 combined, 6 on each island. Inspection and cleaning services were
completed on all 12. Four (4) were deemed in good condition and require no additional
work. Eight (8) require work, one (1) requires to be completely replaced and will be done
as part of the neighborhood CIP project, five (5) require point repair, and one (1) can be
repaired by relining. A contract is in place with Envirowaste Services scheduled to begin
March 14th and completed by April 15th for the repairs.
4. COMMISSION ITEMS
BISCAYNE POINT
A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, APPROVING A CONTRACT AWARD, PURSUANT TO INVITATION TO BID NO. 07-
1011 FOR THE RIGHT-OF-WAY INFRASTRUCTURE IMPROVEMENT PROGRAM -
NEIGHBORHOOD NO. 1 - BISCAYNE POINT; AUTHORIZING THE MAYOR AND ClTY CLERK TO
EXECUTE AN AGREEMENT WITH DAVID MANCINI 8, SONS, INC., IN THE NOT-TO-EXCEED
AMOUNT OF $10,907,759, FOR THE CONSTRUCTION OF THE PROJECT, PLUS A 10% PROJECT
ClPOC Committee Meeting Minufes
April 11, 201 1
Page 4 of 5
CONTINGENCY IN THE AMOUNT OF $1,090,776, FOR A GRAND TOTAL OF $1 1,998,535;
APPROPRIATING $6,675,401 FROM FUNDS PREVIOUSLY APPROPRIATED IN THE CAPITAL
BUDGET; AND FURTHER APPROPRIATING $5,323,134 FROM FUND 429 STORM WATER
PROJECTS LINE OF CREDIT, WITH SUCH FUNDS TO BE REPAID FROM PROPOSED FUTURE
STORM WATER BONDS; FURTHER AUTHORIZING THE ADMINISTRATION TO ENGAGE IN VALUE
ENGINEERING TO FURTHER REDUCE THE COST AND TIME FOR COMPLETION OF SAID
PROJECT.
Gus Lopez, Procurement Director, reported 9 bids were received. The usual technical
review process was followed. The technical review panel recommended David Mancini
& Sons as the lowest & best bidder. The City Manager also recommends David Mancini &
Sons. Unanimous recommendation was made by the technical review panel. Christine
commented she had a problem recommending it without a peer review done.
Fernando Vazquez stated that the item will be going in the March Commission meeting
and the peer review would not be completed prior to the meeting. Mr. Vazquez added
that many of the issues can be addressed through value engineering. Eleanor Carney
questioned the funding versus the bid item, Mr. Vazquez to check the funding source is
properly matched. Agreed to have the bid recommended for award but peer review
done before the execution of the contract.
Action Item: Check funding source on Biscayne Point properly match with the work
being done. Conduct peer review.
MOTION: Recommend to the Mayor and City Commission approval of award but peer
review done before the execution of the contract.
MOVED: Christina Cuero Is', Stacy Kilroy 2nd
PASSED: Unanimous
5. REVIEW AND ACCEPTANCE OF MINUTES
The following revisions were requested to the February 7,201 1 Meeting Minutes:
Eleanor Carney noted that Greg Carney did not agree with City Survey of his property.
Chairman Gross noted the minutes to reflect what Mrs. Carney stated and to approve
the minutes as amended.
MOTION: Approve minutes as amended
MOVED: Stacy Kilroy IS+, Dwight Kraai 2nd
PASSED: Unanimous
6. PUBLIC COMMENTS
Daniel Veitia, Normandy lsle HOA, stated that he had received an LTC that addresses
several of his issues. Fernando Vazquez commented that the LTC is a draft and it has not
been formally distributed to the Manager's office or Commission. Mr. Veitia is concerned
especially with lighting in Normandy lsle and the number of lights that were approved by
commission and wants to maintain that level of lights and recognizes that there is a
funding challenge. Jorge Gomez stated that there is a lighting project underway.
ClPOC Committee Meeting Minutes
April 11, 2011
Page 5 of 5
Action item: Check funding sources for Normandy Isles neighborhood lighting. Status
Report on Normandy Isle pending items to be placed in Agenda.
Meeting Adjourned: 7:08 pm
THIS PAGE INTENTIONALLY LEFT BLANK
COMMISSION ITEM SUMMARY
Key Intended Outcome Supported:
I 1) Maintain crime rates at or below national trends; 2) enhance learning opportunities for youth and maintain I - ..
ciime rates at or below national trends; 3) Increase visibility of Police and maintain crime rates at or below
national trends.
Supporting Data:
2009 Community Survey: 1) and 3) Business and resident respondents rated "Preventing Crime" as the
most important areas for the City of Miami Beach to address in an effort to improve public safety throughout
the City; 2) Nearly two-fifths of all residential respondents surveyed, 37.3%, feel the "1 8 years of age and
under" demographic should benefit most from limited resources during tough economic times; safety across
the City (preventing crime, drugs, gangs) appeared as one of the most important areas affecting resident's
quality of life, the Department of Justice Mentoring Program aims at encouraging youth to stay in school and
out of the juvenile justice system.
Issue:
I Shall the City support the following funding requests and execute the related agreements? I
item Summary/Recommendation:
The Administration requests approval to submit the following grant applications: 1) Office of the Attorney
General for funding from the Victims of Crime Act program In the approximate amount of $60,000; 2) U.S.
Department of Justice, Office of Juvenile Justice and Delinquency Program for funding in the approximate
amount of $300,000 over three years for the Mentoring Youth with Disabilities Program; and, 3) US
Department of Justice, Office of Community Oriented Policing Services (COPS), Cops Hiring Program for
funding in the approximate amount of $1,500,000 over three years for the hiring of additional career Law
Enforcement Officers; appropriating the above grants and matching funds, as necessary, if approved and
accepted by the City, and authorizing the execution of all documents related to these applications.
Advisory Board Recommendation: N/A
Financial
Source
of
funds
City Clerk's Office Legislative Tracking:
Judy Hoanshelt, Grants Manager, Office of Budget and Performance Improvement
Approximate
Grant
Amount
$60,000
$300,000
over 3 years
$1,500,000
over 3 years
Match Amount/Source
Required grant match is approx.
$1 5,0001 However, the City will
contribute approximately
$41,104 to this grant to cover
the remaining portion of the
salary. Source: Police
Confiscations, Law Enforcement
Trust Fund (to be appropriated).
NIA - No match required.
NIA - No match required.
At the conclusion of federal
funding, these positions must be
maintained for a minimum of
one year (12 months), which is
estimated to be September 30,
201 5.
Information:
#
1
2
3
Grant NameIProject
Victims of Crime Act (VOCA)/
Police Domestic Violence Unit
US Department of
JusticeIMentoring Youth with
Disabilities
US Department of
JusticeICOPS Hiring Program
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the Ci~ommission
FROM: Jorge M. Gonzalez, City Manager
DATE: May I I, 201 1
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER OR HIS DESIGNEE TO SUBMIT GRANT APPLICATIONS TO: 1)
OFFICE OF THE ATTORNEY GENERAL FOR FUNDING FROM THE VICTIMS
OF CRIME ACT PROGRAM IN THE APPROXIMATE AMOUNT OF $60,000; 2)
U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUVENILE JUSTICE AND
DELINQUENCY PROGRAM FOR FUNDING IN THE APPROXIMATE AMOUNT
OF $300,000 OVER THREE YEARS, FOR THE MENTORING YOUTH WITH
DISABILITIES PROGRAM; AND, 3) US DEPARTMENT OF JUSTICE, OFFICE
OF COMMUNITY ORIENTED POLICING SERVICES (COPS), COPS HIRING
PROGRAM FOR FUNDING IN THE APPROXIMATE AMOUNT OF $1,500,000
OVER THREE YEARS FOR THE HIRING OF ADDITIONAL CAREER LAW
ENFORCEMENT OFFICERS; APPROPRIATING THE ABOVE GRANTS, AND
MATCHING FUNDS, AS NECESSARY, IF APPROVED AND ACCEPTED BY
THE CITY, AND AUTHORIZING THE EXECUTION OF ALL DOCUMENTS
RELATED TO THESE APPLICATIONS
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
I. Approval to submit a Victims of Crime Act (VOCA) Application for funding in the
approximate amount of $60,000 for the Citv's Domestic Violence Program
The Administration plans to apply for funding for the Police Department's DomesticViolence
Program. Funds for this grant are available from the Office of the Attorney General (OAG)
Victims of Crime Act program.
This grant will partially cover the salary of one Victim's Advocate position in the Police
Department's Domestic Violence Unit (approximately 59% of the Victim's Advocate salary
and benefits). The Police Department will provide the remaining balance of the salaryfrom
the Confiscation, Law Enforcement Trust Fund. This will also exceed the required 25%
match required by the funding agency
This project supports the following key intended outcomes: maintain crime rates at or below
national trends.
Commission Memorandum
Page 2
2. Approval to submit an application to the U.S. Department of Justice, Office of
Juvenile Justice and Delinquency Proqram for fundinq in the approximate amount of
$300,000 over three years from the Mentoring Youth With Disabilities Proqram;
The U.S. Department of Justice, Office of Justice Programs, Office of Juvenile Justice and
Delinquency Prevention has funding available for community mentoring partnerships that
target youth with disability-related challenges that heighten their risk for delinquency. This
initiative builds upon the foundation of evidence-based practices for effective mentoring and
encourages communities to implement and enhance mentoring programs for youth with
disabilities. Youth with disabilities are more likely than their non-disabled peers to drop out or
to be "pushed out" of school and are less likely to attend or finish college. The program also
aims to encourage youth to stay out of the juvenile justice system.
The Administration intends to apply for funding in the amount of $1 00,000 per year, for three
years for this program; the total application will be for $300,000 over three years. The
program will match at-risk sixth, seventh and eighth graders in the City of Miami Beach who
have been diagnosed with a specific learning disability with adult mentors. The program
utilizes research-proven strategies from the Elements of Effective Practice to prevent these
youth from involvement with the juvenile justice system. The City plans to partnerwith Barry
University and the Institute for Child & Family Health. Funding will be requested for training,
materials and a program coordinator.
This grant does not require matching funds. This project supports the key intended
outcomes: enhance learning opportunities for youth and maintain crime rates at or below
national trends.
3. Approval to submit an application to the US Department of Justice. Office of
Community Oriented Policinq Services (COPS). Cops Hiring Program for fundinn in
the approximate amount of $1,500,000 over three years for the hiring of additional
career Law Enforcement Officers
The US Department of Justice, Office of Community Oriented Policing Services (COPS)
Program, COPS Hiring Program (CHP) provides funding for the hiring and rehiring of
additional career law enforcement officers. CHP provides funding directly to law
enforcement agencies having primary law enforcement authority to impact their community
policing capacity and problem solving efforts.
The graht provides 100 percent funding for approved entry-level salaries and benefits for 3
years (36 months) for newly-hired, full-time sworn officer positions (including filling existing
unfunded vacancies) or for rehired officers who have been laid off, or are scheduled to be
laid off on a specific future date, as a result of local budget cuts.
There is no local match requirement or cap on the amount of funding that can be requested
per officer position, but CHP grant funding will be based on youragency's current entry-level
salary and benefits packages. Any additional costs for higher than entry-level salaries and
fringe benefits will be the responsibility of the grantee agency. Requests are capped at no
more than 5% of the agency's actual sworn force strength reported in their application, up to
a maximum of 50 officers.
Commission Memorandum
Page 3
At the conclusion of federal funding, grantees must retain all sworn officer positions awarded
under the CHP grant for a minimum of one year (I 2 months), estimated to be September 30,
2015). The retained CHP-funded position(s) should be added to the grantee's law
enforcement budget with state andlor local funds, over and above the number of locally-
funded positions that would have existed in the absence of the grant. These positions will
be maintained in a separate grant-funded account.
The Administration proposes applying for this grant to fund five (5) positions. Funding in the
approximate amount of $1,500,000 over three years will be requested for salaries and
benefits. This program supports the key intended outcomes: increase visibility of police and
maintain crime rates at or below national trends.
CONCLUSION
In conclusion, the Administration requests approval to submit the following grant applications
to: 1) Office of the Attorney General for funding from the Victims Of Crime Act Program In
the approximate amount of $60,000; 2) U.S. Department of Justice, Office of Juvenile
Justice and Delinquency Program for funding in the approximate amount of $300,000 over
three-years, for the Mentoring Youth with Disabilities Program; and, 3) US Department of
Justice, Office of Community Oriented Policing Services (COPS), Cops Hiring Program for
funding in the approximate amount of $1,500,000 over three years for the hiring of additional
career Law Enforcement Officers; appropriating the above grants and matching funds, as
necessary, if approved and accepted by the City, and authorizing the execution of all
documents related to these applications.
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF
THE ClTY OF MIAMI BEACH, FLORIDA, APPROVING AND
AUTHORIZING THE ClTY MANAGER OR HIS DESIGNEE TO
SUBMIT GRANT APPLICATIONS TO: 1) OFFICE OF THE
ATTORNEY GENERAL FOR FUNDING FROM THE VICTIMS OF
CRIME ACT PROGRAM IN THE APPROXIMATE AMOUNT OF
$60,000; 2) U.S. DEPARTMENT OF JUSTICE, OFFICE OF
JUVENILE JUSTICE AND DELINQUENCY PROGRAM FOR
FUNDING IN THE APPROXIMATE AMOUNT OF $300,000 OVER
THREE YEARS, FOR THE MENTORING YOUTH WITH
DISABILITIES PROGRAM; AND, 3) US DEPARTMENT OF
JUSTICE, OFFICE OF COMMUNITY ORIENTED POLICING
SERVICES (COPS), COPS HIRING PROGRAM FOR FUNDING IN
THE APPROXIMATE AMOUNT OF $1,500,000 OVER THREE
YEARS FOR THE HIRING OF ADDITIONAL CAREER LAW
ENFORCEMENT OFFICERS; APPROPRIATING THE ABOVE
GRANTS, AND MATCHING FUNDS, AS NECESSARY, IF
APPROVED AND ACCEPTED BY THE CITY, AND
AUTHORIZING THE EXECUTION OF ALL DOCUMENTS
RELATED TO THESE APPLICATIONS
WHEREAS, the Administration plans to apply for funding for the Police
Department's Domestic Violence program and funds for this grant are available from the
Office of the Attorney General (OAG) Victims of Crime Act program; and
WHEREAS, the grant funds will cover approximately 59% of the salary and
benefits of one Victim's Advocate position in the Police Department's Domestic Violence
Unit; and
WHEREAS, the Police Department will provide the remaining balance of the
salary from the Confiscation, Law Enforcement Trust Fund, this will exceed the required
25% match required by the funding agency; and
WHEREAS, this project supports the following key intended outcomes: maintain
crime rates at or below national trends; and
WHEREAS, approval is requested to submit a Victims of Crime Act (VOCA)
application for funding in the approximate amount of $60,000 for the City's Domestic
Violence Program is requested; and
WHEREAS, the U.S. Department of Justice, Office of Justice Programs, Office of
Juvenile Justice and Delinquency Prevention has funding available for community
mentoring partnerships that target youth with disability-related challenges that heighten
their risk for delinquency; and
WHEREAS, this initiative encourages communities to implement and enhance
mentoring programs for youth with disabilities and integrate best practices to recruit,
train, and support mentors: and
WHEREAS, this initiative builds upon the foundation of evidence-based practices
for effective mentoring and encourages communities to implement and enhance
mentoring programs for youth with disabilities; and
WHEREAS, the Administration intends to apply for funding in the amount of
$100,000 per year, for three years for this program and the total application will be for
$300,000 over three years and the program will match at-risk sixth, seventh and eighth
graders in the city of Miami Beach who have been diagnosed with a specific learning
disability with adult mentors; and
WHEREAS, the City plans to partner with Barry University and the Institute for
Child & Family Health; and
WHEREAS, this grant does not require matching funds ant this project supports
the key intended outcomes: enhance learning opportunities for youth and maintain crime
rates at or below national trends;
WHEREAS, approval is requested to submit an application to the U.S.
Department of Justice, Office of Juvenile Justice and Delinquency program for funding in
the approximate amount of $300,000 over three years from a Mentoring Youth with
Disabilities Program; and
WHEREAS, the US Department of Justice, Office of Community Oriented
Policing Services (COPS) Program, COPS Hiring Program (CHP) provides funding for
the hiring and rehiring of additional career law enforcement officers; and
WHEREAS, the grant provides 100 percent funding for approved entry-level
salaries and benefits for 3 years (36 months) for newly-hired, full-time sworn officer
positions (including filling existing unfunded vacancies) or for rehired officers who have
been laid off, or are scheduled to be laid off on a specific future date, as a result of local
budget cuts; and
WHEREAS, there is no local match requirement or cap on the amount of funding
that can be requested per officer position, but CHP grant funding will be based on your
agency's current entry-level salary and benefits packages; and
WHEREAS, any additional costs for higher than entry-level salaries and fringe
benefits will be the responsibility of the grantee agency and requests are capped at no
more than 5% of the agency's actual sworn force strength reported in their application,
up to a maximum of 50 officers; and
WHEREAS, at the conclusion of federal funding, grantees must retain all sworn
officer positions awarded under the CHP grant for a minimum of one year (12 months),
which is estimated to be September 30, 2015; and
WHEREAS, the retained grant funded position(s) should be added to the
grantee's law enforcement budget with state andlor local funds, over and above the
number of locally-funded positions that would have existed in the absence of the grant;
and
WHEREAS, the Administration proposes applying for this grant to fund (5) five
positions over three years and these positions will be maintained in a separate grant-
funded account; and
WHEREAS, funding in the approximate amount of $1,500,000 over three years
will be requested for salaries and benefits; and
WHEREAS, this program supports the key intended outcomes: increase visibility
of police and maintain crime rates at or below national trends.
WHEREAS, approval to submit an application to the US Department of Justice,
Office of Community Oriented Policing Services (COPS), Cops Hiring Program is
requested for funding in the approximate amount of $1,500,000 for the hiring of
additional career Law Enforcement Officers.
NOW THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND ClTY
COMMISSION OF THE ClTY OF MIAMI BEACH hereby approve and authorize the City
Manager or his designee to submit the following grant applications to: 1) Office of the
Attorney General for funding from the Victims Of Crime Act Program In the approximate
amount of $60,000; 2) U.S. Department of Justice, Office of Juvenile Justice and
Delinquency Program for funding in the approximate amount of $300,000 over three
years, for the Mentoring Youth with Disabilities Program; and, 3) US Department of
Justice, Office of Community Oriented Policing Services (COPS), Cops Hiring Program
for funding in the approximate amount of $1,500,000 over three years for the hiring of
additional career Law Enforcement Officers; appropriating the above grants, and
matching funds, as necessary, if approved and accepted by the City, and authorizing the
execution of all documents related to these applications.
PASSED and ADOPTED this day of ,2011
ATTEST:
ClTY CLERK
JMGIKGBNMH
T:\AGENDA\2011\5-11-1 l\Grants Memo.doc
MAYOR
APPROVED AS TO
FORM & LANGUAGE
n & FOR EXECUTION
THIS PAGE INTENTIONALLY LEFT BLANK
OFFICE OF THE CITY ATTORNEY
JOSE SMITH, CITY ATFORNEY COMMlSSlON MEMORANDUM
TO: MAYOR MATT1 HERRERA BOWER
MEMBERS OF THE CITY COMMISSION
CITY MANAGER JORGE M. GONZALE
FROM: JOSE SMITH, CITY ATTO
DATE: May 11,2011
SUBJECT: A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF
THE CITY OF .MIAMI BEACH, FLORIDA, ACCEPTING A
DONATION IN THE AMOUNT OF $8,000.00 FROM THE MIAMI
BEACH CHAMBER OF COMMERCE FROM PROCEEDS OF ITS
ANNUAL GOLF CLASSIC TOURNAMENT TO BE UTILIZED BY
THE CITY'S INTERNATIONAL BACCALAUREATE (IB)
EDUCATIONAL PROGRAM.
Pursuant to the presentation made by the Miami Beach Chamber of Commerce at the April 13,
201 1 City Commission meeting, the attached Resolution has been drafted accepting a donation
in the amount of $8,000.00 from the Miami Beach Chamber of Commerce from proceeds of its
annual Golf Classic Tournament to be utilized by the City's International Baccalaureate (IB)
educational program.
JS/DT/mem
F:\ATTO\SMIJ\Memo Accepting donation from Miami Beach Chamber.docx
I
Agenda Item C7B
I Date 3--I/- //
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF
THE CIN OF MlAMl BEACH, FLORIDA, ACCEPTING A
DONATION IN THE AMOUNT OF $8,000.00 FROM THE MlAMl
BEACH CHAMBER OF COMMERCE FROM PROCEEDS OF ITS
ANNUAL GOLF CLASSIC TOURNAMENT TO BE UTILIZED BY
THE CITY'S INTERNATIONAL BACCALAUREATE (IB)
EDUCATIONAL PROGRAM.
WHEREAS, over the past several years, the Miami Beach Chamber of Commerce has
been working with the City of Miami Beach and the City's public schools, to support various
components of the Miami Beach Education Compact; and
WHEREAS, the Education Compact reflects the desire of the Miami Beach community
to support excellence in the City's public schools and is an investment in the overall
enhancement of education for the City's residents; and
WHEREAS, as a result of the City's Education Compact with Miami-Dade Public
Schools, all public schools in Miami Beach offer the IB program which is internationally
recognized as a benchmark for education excellence and also fosters student participation in
community service; and
WHEREAS, the implementation of the International Baccalaureate Program at Miami
Beach public schools depends on appropriate funding for a variety of operating costs such as
teacher training, and student books, supplies, and fees; and
WHEREAS, the Miami Beach Chamber of Commerce has generously offered to donate
$8,000.00 from the proceeds of its Annual Golf Classic Tournament to the City's IB Program.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE ClTY
COMMISSION OF THE ClTY OF MlAMl BEACH, FLORIDA that the Mayor and City
Commission hereby accept a donation in the amount of $8,000.00 from the proceeds of the
Miami Beach Chamber of Commerce's Annual Golf Classic Tournament to be utilized by the
City for its International Baccalaureate Program.
PASSED AND ADOPTED this I lth day of May, 201 1.
ATTEST:
Matti Herrera Bower
Mayor
Robert Parcher
City Clerk
APPROVED AS TO
FORM & LANGUAGE
F:LAiTO\TURN\RESOS\Accepting $8,000 donation from Chamber of Commerce.dacx
96
COMMISSION ITEM SUMMARY
Condensed Title:
1 A Resolution Of The Mavor and City Commission of the City of Miami Beach, Florida Accepting The Recommendation
Of The City Manager pe;taining ~o~he Ranking Of proposals Pursuant To Request or ~ualifications (RFQ) No. 22-
1011 1 For Resident Project Representative Services For Right-of-way lmprovements To Neighborhood No. 8, Central
Bayshore (Package A), Lower North Bay Road (Package B), And Lake Pancoast (Package C).; Authorizing The
Administration To Enter Into Negotiations For Packages A, B, & C With The Top-Ranked Proposer, Atkins (PBS&J);
and Should The Administration Not Be Successful In Negotiating An Agreement With The Top-Ranked Proposer,
Authorizing Negotiations With The Second-Ranked Proposer, Calvin Giordano & Associates Inc, and Should The
Administration Not Be Successful In Negotiating An Agreement With The Second-Ranked Proposer, Authorizing
Negotiations With The Third-Ranked Proposer, A & P Consulting Transportation Engineers, Corp.
Key Intended Outcome Supported: I Ensure Value and Timely Delivery of Quality Capital Projects. Maintain City's Infrastructure. I
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Miami Beach Community Satisfactory
Survey indicates that 100% of the projects were substantially completed within 120 days of construction schedule. The
2007 Miami Beach Community Satisfactory Survey indicates that 84% of residents and 86% of businesses rated the
services as good or excellent for recently completed capital improvement projects.
Issue: I Shall the Mayor and City Commission Adopt The Resolution? I
Item Summary/Recommendation:
On April 13,201 1, the Mayor and City Commission retroactively approved the issuance of Request for Qualifications
(RFQ) No. 22-01 011 1, for Resident Project Representative Services for Right-of-way lmprovements to Neighborhood
No. 8, Central Bayshore (Package A), Lower North Bay Road (Package B), and Lake Pancoast (Package C).
RFQ No. 22-01 011 1 was issued on March 25,201 1, with an opening date of April 15,201 1. A pre-proposal conference
to provide information to the proposers submitting a response was held on April 1,201 1. BidNet issued bid notices to
371 proposers, BidSync (formerly known as RFP Depot) issued bid notices to 6,107 prospective proposers ofwhich 25
viewed the notice, and more than 100 local proposers were notified via mail, e-mail, which resulted in the receipt of
thirteen (1 3) proposals.
On April 7,201 I, the City Manager via Letter to Commission (LTC) No. 081-201 1, appointed an Evaluation Committee
("the Committee") which convened on April 26,201 1 to short list the proposers. On April 29, 201 1, the Committee
convened and was provided with general information on the scope of services, Performance Evaluation Surveys,
additional pertinent information, and actual presentation from the short listed proposers.
The Committee recommended entering into negotiations with the top two (2) ranked proposers: Atkins (PBS&J) and
Chen & Associates d/b/a Chen Moore and Associates.
After considering the review and recommendation of City staff, the City Manager exercised his due diligence and is
recommending that the Mayor and the City Commission authorize negotiations for packages A, B & C o with the top-
ranked proposer, Atkins (PBS&J), and should the Administration not be successful in negotiating an agreement with the
top-ranked proposer, authorizing negotiations with the second-ranked Proposer, Calvin Giordano &Associates Inc, and
should the Administration not be successful in negotiating an agreement with the second-ranked proposer, authorizing
negotiations with the third-ranked proposer, A & P Consulting Transportation Engineers, Corp.
APPROVE THE RESOLUTION. I
Advisory Board Recommendation:
I I
Financial Information:
City Clerk's Office Legislative Tracking: I Gus Lopez, Ext. 6641
I.2
OBPl
AGENDA ITEM e7c
DATE r0///j/
Account
Total
Amount Source of
Funds:
Financial Impact Summary:
1
@ MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 331 39, www.rniamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager 9-6
DATE: May 1 1, 201 1 u
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE ClTY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE ClTY
MANAGER PERTAINING TO THE RANKING OF ARCHITECTURAL AND
ENGINEERING PROPOSERS, PURSUANT TO REQUEST FOR QUALIFICATIONS
(RFQ) NO. 22-10111, FOR RESIDENT PROJECT REPRESENTATIVE SERVICES
FOR RIGHT-OF-WAY IMPROVEMENTS TO NEIGHBORHOOD NO. 8 CENTRAL
BAYSHORE (PACKAGE A), LOWER NORTH BAY ROAD (PACKAGE B), AND
LAKE PANCOAST (PACKAGE C); AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS FOR PACKAGES A, 6, & C WlTH THE TOP-
RANKED PROPOSER, ATKINS (PBS&J); AND SHOULD THE ADMINISTRATION
NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT WlTH THE TOP-
RANKED PROPOSERS, AUTHORIZING NEGOTIATIONS WlTH THE SECOND-
RANKED PROPOSER, CALVIN GIORDANO & ASSOCIATES INC.; AND SHOULD
THE ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WlTH THE SECOND-RANKED PROPOSER, AUTHORIZING
NEGOTIATIONS WlTH THE THIRD-RANKED PROPOSER, A & P CONSULTING
TRANSPORTATION ENGINEERS, CORP.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Ensure Value and Timely Delivery of Quality Capital Projects.
Maintain City's Infrastructure.
ANALYSIS
In accordance with Section 287.055, Florida Statutes, known as the "Consultants' Competitive
Negotiation Act", the City may enter into a "continuing contract" for professional architectural
and engineering services for projects in which construction costs do not exceed $2 Million or
for study activities for which the fee does not exceed $200,000.
The City may request, accept, and consider proposals for the compensation to be paid under
the contract only during competitive negotiations, which will take place after the selection of
the proposers deemed to be the most qualified to perform the required services. If the City is
not able to negotiate a mutually satisfactory compensation schedule with the top-ranked
proposers which is determined to be fair, competitive and reasonable, additional proposers in
Commission Memorandum - RFQ# 22-1 0-1 1 for RPR Services for Right-of-way lmprovements to
Neighborhood No. 8, Central Bayshore (Package A), Lower North Bay Road (Package B), and Lake
Pancoast (Package C).
May 11,2011
Page 2
the order of their competence and qualifications may be selected, and negotiations may
continue until an agreement is reached.
The City desires to independently contract with an A/E proposer to provide full-time RPR to
observe the construction of the work associated with the Bayshore Neighborhoods Right-of-
Way lmprovements Projects for the Central Bayshore (8A), Lower North Bay Road (8B), and
Lake Pancoast (8C) Neighborhoods.
The RPR shall be qualified, meet all the requirements referenced herein, and have adequate
understanding of the Project, and be able to address, process, evaluate, recommend, respond
to, and review construction related correspondence. In general, RPRs will conduct onsite
observations of the Contractor's work to assist the City in determining if the provisions of the
respective Contract Documents and permit conditions are being fulfilled and to reasonably
protect the City against defects and deficiencies in the Work of the Contractor.
The RPR shall review materials and evaluate, on a daily basis, the workmanship of the
Contractor on each of the projects, report as to the progress, and report to City any deviations
from the respective Contract Documents. It is the City's intent for the RPR to be present
onsite to provide general oversight and direction. The means and methods of construction
shall be the responsibility of each Contractor. As such, the RPR will not be expected to advise
on or suggest methods of construction to the Contractor.
SCOPE OF SERVICES
The following outlines the Resident Project Representative's (RPR's) duties and
responsibilities:
General Coordination: The RPR will communicate daily or periodically with the City, the
City's A/E Consultant and Contractor, as needed. They will report on concerns as it relates to
the construction effort and activities. In addition, the RPR shall also coordinate with the
Contractor's Public lnformation Officer where notifications such as utility outages, road
closures, etc. may be required. The RPR will monitor and verify that the Contractor has made
the required notifications to the utility owners, residents and businesses as may be required.
Value Engineering Meetings: The RPR will be expected to attend, participate, and provide
cost estimating information at VE meetings with between the CITY, the A/E Consultant, and
the Contractor for each of the Projects.
Resident's lnformation Meetings: The RPR will be expected to attend, address residents
concerns, participate, produce meeting minutes, and take a lead role in Resident lnformation
Meetings with the CITY for each of the Projects.
Pre-Construction Meetings: The RPR will be expected to attend, participate and take a lead
role in Pre-Construction Meeting with the City, A/E Consultant and Contractor for each of the
Projects. The Pre-construction Meeting shall be scheduled once the first Notice-to-Proceed is
issued to the Contractor
Weekly Construction Progress Meetings: The RPR shall attend, participate and take a lead
role in weekly construction project meetings with the City, A/E Consultant and Contractor on
Commission Memorandum - RFQ# 22-10-1 1 for RPR Services for Right-of-way Improvements to
Neighborhood No. 8, Central Bayshore (Package A), Lower North Bay Road (Package B), and Lake
Pancoast (Package C).
May 11,2011
Page 3
each Project. These meetings will serve as forums to review the status of construction
progress, discuss construction issues, discuss schedule andlor cost concerns, discuss
potential changes or conflicts, review the status of shop drawing submittals and contract
document clarifications and interpretations, and to resolve problems before they become
critical. RPR shall prepare weekly meeting minutes and distribute to all meeting attendees,
review the two week look ahead provided by the Contractor and provide comments or
objections to written statements within the specified timeframe. The RPR will prepare detailed
weekly reports that describe the construction activities, progress, incidents and issues that
have occurred on the construction site and distribute to the attendees in advance of the weekly
construction progress meetings.
Field Observations: The RPR shall conduct field observations on a daily basis throughout the
duration of construction. Field observations shall be provided jointly by the City and the RPR.
To supplement those services provided by the RPR, the City will provide two (2), part-time
construction inspectors for the duration of the projects. The role of the City's construction
inspectors shall be limited. The RPR shall be present at the construction site daily during the
construction phase of the project and will be expected to be available, as needed, throughout
the Contractor's work day.
Specialty AIE CONSULTANT Site Visits: The RPR will monitor the number of specialty site
visits requested by the Contractor or City and conducted by the A/E Consultant. When it
becomes evident that a specialty site visit from the design Engineer of Record (EOR) will be
required, the RPR will notify the EOR to discuss and schedule a mutually acceptable time for
meeting at the construction site.
Daily Reports: The RPR will prepare daily reports, on the same date as construction occurs,
to record the daily performance of the Contractor as well as other significant contract related
matters. Daily reports shall be uploaded to the City's E-Builder document management system
by the RPR. At the end of each week, the RPR will forward the original daily reports to the City
for review. The RPR will maintain and file paper copies of the daily reports onsite for
reference. The daily reports shall include records of when the Contractor is on the job-site,
general field observations, weather conditions, change orders, changed conditions, list of job
site visitors, daily drilling and testing activities, testing results, testing observations, and
records of the outcome of tests and inspections. At a minimum the daily reports will contain the
following information:
Weather and general site conditions
Contractor's work force counts by category and hours worked
Description of Work performed including location
Equipment utilized
Names of visitors to the jobsite and reason for the visit
Tests made and results
Construction difficulties encountered and remedial measures taken
Significant delays encountered and apparent reasons why
Description of (potential) disputes between the Contractor and City
Description of (potential) disputes between the Contractor and residents
Summary of additional directions that may have been given to the Contractor
Commission Memorandum - RFQ# 22-10-1 1 for RPR Services for Right-of-way Improvernent~ to
Neighborhood No. 8, Central Bayshore (Package A), Lower North Bay Road (Package B), and Lake
Pancoast (Package C).
May 11,201 1
Page 4
Detailed record of materials, equipment and labor used in connection with extra work, or
where there is reason to suspect that a claim or request for Change Order may be
submitted by the Contractor
Summary of any substantive discussions held with the Contractor andlor City
, Summary of nonconforming work referenced to corresponding Non-Compliance Notice
A log of photographs taken
Photographic Record: RPR shall provide a photographic record of the overall progress of
construction, beginning with preconstruction documentation, following with on-going
construction documentation, and ending with post-construction documentation. Photographs
shall be digital snapshot type taken to define the progress of the project and shall be filed
electronically by month in the City's E-BuilderTM document management system, labeled by
date, time and location. The RPR will upload all photos to the E-BuilderTM document
management system on a weekly basis.
Adherence To Contract Documents: The RPR shall review materials and workmanship of
the projects and report to the City any deviations from the Contract Documents that may come
to the RPR's attention. RPR shall determine the acceptability of the work and materials and, in
concert with the A/E Consultant (as necessary), make recommendations to the City to reject
items not meeting the requirements of the Contract Documents.
Delivery of Unaccepted Materials to Jobsite: As new materials are delivered to the jobsite,
the RPR will check the material's certifications and samples and verify that an approved shop
drawing was submitted for the material in question. If it is determined that a submittal has not
been approved, the RPR shall immediately notify the City and issue a Non-Compliance Notice.
In conjunction with the A/E Consultant (as necessary), the RPR will direct and supervise the
sampling and testing of materials to be performed by the City's independent testing laboratory.
The RPR shall maintain test report logs which shall be submitted to the City for review on a
monthly basis and uploaded to the City's E-BuilderTM document management system on a
weekly basis. RPR shall also review invoices submitted by the independent testing
laboratories and recommend payment by the City.
Shop Drawing Submittals: The RPR shall review shop drawing and product approvals
throughout the duration of the construction period for familiarity prior to delivery of materials.
RPR shall verify that Contractor is maintaining a submittal log, conducting timely submittals,
and uploading approved shop drawings to the City's E-BuilderTM document management
system.
Issuance of Non-compliance Notices: The RPR-will be responsible for notifying the City
when they become aware of a condition that is believed to be in non-compliance with Contract
Documents. Anytime the RPR notices a potential construction problem or a condition that
could result in non-complying materials, equipment or workmanship, the RPR will need to
determine whether the condition poses an immediate threat to public health or safety. If a
condition does not pose a threat to public health or safety, immediate verbal notification or
"Pre-Noncompliance Notice" of the potential non-compliance should be made to the Contractor
and the City. This verbal notice shall be documented in the RPR's daily report and shall advise
the Contractor of potential construction problems, errors, or deficiencies that can be promptly
resolved and do not warrant a Non-compliance Notice. If the Contractor fails to respond to the
verbal notification within a reasonable timeframe, the RPR will notify the City and the City's
Commission Memorandum - RFQ# 22-10-1 1 for RPR Services for Right-of-way Improvements to
Neighborhood No. 8, Central Bayshore (Package A), Lower North Bay Road (Package B), and Lake
Pancoast (Package C).
May 11,2011
Page 5
Senior Capital Projects Coordinator will issue a Non-compliance Notice. If a condition poses
an immediate threat to public health or safety, the RPR will notify the Contractor and City
immediately and the City's Senior Capital Projects Coordinator will issue a Non-compliance
Notice to the Contractor. Non-compliance Notices will include a description of the Work that
does not meet contract requirements, along with a required timetable for corrective work to be
implemented by the Contractor. Other items that should be included in the Notice include a
reference to the provision of the Contract Documents that has been violated.
Damage to Existing Facilities: The RPR will identify any existing facilities damaged by the
Contractor and verify that the Contractor has notified the respective owner(s). Include record
of such occurrences in the daily reports.
Change Orders: RPR shall perform an independent review of any Change Orders submitted
by the Contractor and provide a written statement noting recommendation for approval or
denial of the Change Order to the City. If recommended for approval, the RPR will note if the
requested cost and schedule impacts are fair and reasonable. The RPR will be responsible for
maintaining a Change Order log and uploading approved Change Orders to the City's E-
BuilderTM document management system. The RPR shall also participate in change request
review meetings with City and Contractor to resolve and/or negotiate the equitable resolution
of request.
Requests for lnformationlContract Document Clarification (RFlslCDCs): When RFls and
CDCs involve design issue interpretations, the RPR will coordinate with the AIE Consultant, as
needed, to resolve the Contractor's Requests for Information, Contract Document
Clarifications, Field Orders, and other related correspondence. The RPR will be also be
responsible for verifying that the NE Consultant is providing a written response to RFls and
CDCs in a timely manner and for processing, logging, and distributing all RFlsICDCs. RPR will
upload all RFI and CDC responses to the City's E-BuilderTM document management system.
Schedule: RPR will review and familiarize themselves with the construction schedule, monitor
the progress of construction, and ensure the Contractor's adherence to the schedule. The
Contractor will be required to submit a detailed schedule to the RPR at the pre- construction
meeting. This schedule will be reviewed and approved by the RPR and the City. This schedule
will be updated on a by weekly basis by the Contractor; however, the RPR will be responsible
for reviewing the contactor's schedule to conproposer accuracy of the work activities
completed. Analysis of the Contractor schedule will be on the basis of planned versus actual
costs for the month and contract to date. RPR shall verify that the Contractor is uploading
approved schedule and schedule updates to the City's E-BuilderTM document management
system.
Pay Requisitions: RPR shall verify Contractor's pay requisition quantities and sign-off on all
pay requisition quantities in the field. RPR shall be responsible for reviewing with the
Contractor the monthly payment requisition to conproposer the status of completed and
uncompleted work and stored materials. The RPR shall advise the City of quantities being
approved for subsequent concurrence for payment purposes. Payment Requisitions shall only
be approved by the City.
Commission Memorandum - RFQ# 22-1 0-1 1 for RPR Services for Right-of-way Improvements to
Neighborhood No. 8, Central Bayshore (Package A), Lower North Bay Road (Package B), and Lake
Pancoast (Package C).
May 11,2011
Page 6
Equipment Tests and Systems Start-up: RPR shall be responsible for coordinating various
tests for quality control on the projects; verifying that equipment tests and systems start-up are
conducted in the presence of appropriate personnel; and that the Conractor is maintaining
adequate records thereof. RPR shall observe, record, and report appropriate details relative to
the test procedures and start-up.
Record Drawings: RPR will monitor that record drawing mark-ups are properly maintained
by the Contractor. At a minimum, the RPR will review the record drawing mark-ups on the 20th
working day of every month, or more often, as deemed necessary by the City. Contractor's
failure to maintain the record drawings in up-to-date condition may be deemed grounds for
withholding Contractor's monthly payment requisitions until such time as the record drawings
are brought up-to-date. The RPR will notify the City if it considers the mark-up documents
insufficient. The City will make final determination of payment withholding.
Safety: RPRs will be expected to recognize a hazard that any reasonable non-safety
professional might be expected to recognize. In addition, those safety obligations extend only
to recognizable hazards that the RPR may note while in the normal conduct of onsite
business.
If a situation presents itself, the following procedures should be followed:
Immediately direct personnel to remove themselves from the apparent danger,
Notify the Contractor's superintendent of the apparent condition that caused the
concern and that the affected personnel were directed to remove themselves
accordingly,
Notify the Contractor of the situation that arises concern, both in writing and verbally,
Issue a written Notice of Noncompliance stating that the Contractor should take
immediate action as it deems necessary to correct the deficiency 1 condition.
Write a full report in the Daily Report on the condition found to be unsafe, all actions
taken, and correspondence written, including times and names,
Take photographs, of the concern,
If the Contractor does not make corrections, the RPR should notify the City,
The RPR will review the situation with the City for further direction,
The condition, as well as all conversations and correspondence, will be recorded in the
RPRs Daily Report.
In the case of a construction-related accident, RPR will notify the City of the accident.
RPR will direct the Contractor to prepare an accident report with a copy forwarded to
the City.
gP
Quality Control: The RPR will review and monitor the ~ontrakorss adherence to an
acceptable quality control program submitted by the Contractor prior to the issuance of the
second Notice-to-Proceed by the City. This program will describe the Contactor's quality
control, organizational procedures, documentation controls and processes for each phase of
the work. Quality control during construction will be the responsibility of the Contractor;
however, oversight and ensuring the Contractor complies with applicable jurisdictional
construction standards will be enforced on the City's behalf by the RPR.
Commission Memorandum - RFQ# 22-10-1 1 for RPR Services for Right-of-way Improvements to
Neighborhood No. 8, Central Bayshore (Package A), Lower North Bay Road (Package B), and Lake
Pancoast (Package C).
May 11,2011
Page 7
Proceeding with Disputed Work: In the event that an agreement cannot be reached on a
Change Order, the Contractor must carry on the work and adhere to the project schedule in
accordance with the contract general conditions. The RPR will log all forced work efforts
related to disputed change order on a Forced Work Daily Log Reports which will be signed
and dated by the RPR and the Contractor's representative at the completion of each workday.
The RPR will forward copies of this form to the City for record purposes.
Maintenance of Traffic (MOT): The Contractor shall provide the RPR, City and A/E
Consultant with approved copies of its MOT at the Pre-Construction Meeting for general
information purposes. It will be the RPR's responsibility to verify compliance with the MOT in
the field.
Contractor Request for Services: When the Contractor requires services from the City for
issues such as water main shutdowns, tie-ins to existing water mains, special regulatory
inspections, etc., a request shall be made in writing by the Contractor, and forwarded by the
RPR to the City, a minimum of three working days prior to when required.
Substantial Completion: When the Contractor considers that the Work has reached
Substantial Completion, the Contractor will notify the RPR who will verify that the work has
progressed to the substantial completion point in accordance the Contract Documents. If the
RPR is in agreement, the RPR will contact the City to agree on a schedule for conducting a
substantial completion "walk-through" inspection of the Work. RPR shall attend and participate
in the substantial completion "walk-through", perform a substantial completion inspection with
the Contractor, AIE Consultant and the City, and prepare a master punch list that describes
items remaining to be completed. This master punch list will be attached to the certificate of
substantial completion.
Final Completion and Project Closeout: When the Contractor considers that the Work has
reached Final Completion, the Contractor will notify the RPR who will verify that the work has
progressed to the Final Completion point in accordance the Contract Documents. If the RPR is
in agreement, the RPR will contact the City to agree on a schedule for conducting a Final
Completion "walk-through" inspection of the Work. RPR shall attend and participate in the
Final Completion "walk-through" and perform a Final Completion inspection with the
Contractor, AIE Consultant and the City. If the work is determined to be incomplete, RPR and
other attendees will each develop a punch list of items requiring completion or correction prior
to consideration of final acceptance of each project which shall be forwarded to the Contractor
by the RPR for each project. RPR will complete all necessary close-out and construction
completion forms and documentation in coordination with the City for the projects. The RPR
will work with the A/E Consultant and the Contractor, as necessary to ascertain materials
required for the closeout binder, as required by the City, and review the Operation and
Maintenance manuals for each project for completeness prior to forwarding documentation to
the city. Once all parties determine the work is complete and the Contractor has delivered all
close-out documentation to the City, the RPR will prepare a Final Certificate for Payment. The
RPR will be responsible for providing final certifications based on the entire scope of work for
each of the projects.
RFQ PROCESS
On April 13, 201 1, the Mayor and City Commission retroactively approved the issuance of
Request for Qualifications (RFQ) No. 22-01 011 1, for Resident Project Representative Services
Commission Memorandum - RFQ# 22-1 0-1 1 for RPR Services for Right-of-way lmprovements to
Neighborhood No. 8, Central Bayshore (Package A), Lower North Bay Road (Package B), and Lake
Pancoast (Package C).
May 11,2011
Page 8
for Right-of-way lmprovements to Neighborhood No. 8, Central Bayshore (Package A), Lower
North Bay Road (Package B), and Lake Pancoast (Package C).
RFQ No. 22-01 011 1 was issued on March 25, 201 1, with an opening date of April 15, 201 1. A
pre-proposal conference to provide information to the proposers submitting a response was
held on April 1, 201 1.
BidNet issued bid notices to 371 prospective proposers, BidSync (formerly known as RFP
Depot) issued bid notices 6,107 prospective proposers of which 25 viewed the notice, and
more than 100 local proposers were notified via mail, e-mail, which resulted in the receipt of
the following thirteen (1 3) proposals:
1. Chen and Associates d/b/a Chen-Moore and Associates
2. Corzo Castella Carballo Thompson Salman (C3TS)
3. ClMA Engineering Corp.
4. SRS Engineering, Inc
5. The Corradino Group, lnc
6. Schwebke- Shiskin & Associates, Inc
7. CMTS
8. Wolfberg Alvarez & Partners
9. A&P Consulting Transportation Engineers, Corp.
10. URS Corporation Southern
11. Craven Thompson & Associates, Inc
12. Calvin Giordano & Associates, Inc
13. ATKINS (PBS&J)
On April 7, 201 1, the City Manager via Letter to Commission (LTC) No. 081 -201 1, appointed
an Evaluation Committee (the "Committee") consisting of the following individuals:
Hector Castro, Assistant Director, Public Works
Janette Fernandez-Arencibia, Capital Projects Coordinator, CIP
Max Berney , Resident and Leadership Academy Graduate
Michael Alvarez, Director, Infrastructure Division, Public Works
Muayad Abbas, Resident and Leadership Academy Graduate
Alternates:
Carol Housen, Resident and Leadership Academy Graduate
Fred Karlton, ClPOC member
Resident Max Berney was unable to devote the time to participate on the committee at this
time and therefore, resident, Carol Housen, was appointed to the Committee to replace Mr.
Berney.
The Committee convened on April 26, 201 1, and a quorum was attained. The Committee was
provided with general information on the scope of services, Performance Evaluation Surveys
and additional pertinent information from all responsive proposers.
Commission Memorandum -
Neighborhood No. 8, Central
Pancoast (Package C).
RFQ# 22-10-1 1 for RPR Services for Right-of-way Improvements to
Bayshore (Package A), Lower North Bay Road (Package B), and Lake
May 11,2011
Page 9
The following Evaluation Criteria was used to evaluate and rank the groups or individuals:
the Small Business Administration (SBA), State of Florida, Miami-Dade County and/
does not violate the principle of selection of the most
The Committee discussed their individual perceptions of the proposer's qualifications,
experience, and competence, and further ranked the proposers accordingly. A motion was
presented by Hector Castro, seconded by Janette Fernandez-Arencibia and unanimously
approved by all Cfimittee members to recommend short listing the top five (5) ranked
proposers:
1. A & P Consulting Transportation Engineers, Corp.
2. Calvin Giordano & Associates, Inc.
3. Atkins (PBS&J)
4. Chen & Associates d/b/a Chen Moore and Associates
5. URS Corporation Southern
Commission Memorandum - RFQ# 22-10-1 I for RPR Services for Right-of-way Improvements to
Neighborhood No. 8, Central Bayshore (Package A), Lower North Bay Road (Package B), and Lake
Pancoast (Package C).
May 11,2011
Page 10
The Committee recommended inviting the aforementioned proposers to make presentations
with the intent of focusing the discussion on the Scope of Service relative to these projects and
the methodology and approach to be utilized by the proposer in order to represent the City of
Miami Beach on said projects.
The Committee's score and rankings were as follows:
A&P CONSULTING
TRANSPORTATION
CORZO CASTELLA CARBALLO
CRAVEN THOMPSON &
WOLFBERG ALVAREZ &
The Committee convened on April 29, 201 1, and a quorum was attained. The Committee was
provided with presentations from all shortlisted proposers. The Committee discussed their
individual perceptions of the proposer's qualifications, experience, and competence, and
further ranked the proposers accordingly.
Commission Memorandum - RFQ# 22-10-1 1 for RPR Services for Right-of-way Improvements to
Neighborhood No. 8, Central Bayshore (Package A), Lower North Bay Road (Package B), and Lake
Pancoast (Package C).
May 11,2011
Page 11
The Committee was informed that the Administration would prefer not having the same
proposer for all package; (A, B, and C) and therefore, the Committee was requested to
recommend, to the best of their ability, one proposer for packages A & C and one proposer for
package B.
CIP Acting Assistant Director, Charles Fossler, and committee member and Project Manager
for package B, Janette Fernandez-Arencibia, provided an overview for each package and
further described the scope of work, the requirements, and challenges for each package.
The Committee's final rankings are as follows:
FINAL RANKINGS
CALVIN GIORDANO &
A&P CONSULTING
TRANSPORTATION
The Committee recommended for packages A & C, the following rankings:
1. Atkins (PBS&J)
2. Chen & Associates d/b/a Chen Moore and Associates
3. Calving Giordano & Associates, inc.
The Committee recommended for package B, the following rankings:
1. Chen & Associates d/b/a Chen Moore and Associates
2. Atkins (PBS&J)
3. Calving Giordano & Associates, Inc.
Moreover, in order to avoid that the same proposer would be recommended for all packages,
the committed further recommended that if successful negotiations are reach with the top
ranked proposer for one of the packages, said proposer will not be considered for award in the
order package.
Commission Memorandum - RFQ# 22-10-1 1 for RPR Services for Right-of-way lmprovements to
Neighborhood No. 8, Central Bayshore (Package A), Lower North Bay Road (Package B), and Lake
Pancoast (Package C).
May 11,2011
Page 12
A motion was presented by Janette Fernandez-Arencibia, seconded by Michael Alvarez and
unanimously approved by all Committee members to recommend entering into negotiations
with the top two (2) ranked proposers: Atkins (PBS&J) and Chen & Associates d/b/a Chen
Moore and Associates; and should the Administration not be successful in negotiating an
agreement with the top-ranked proposers, authorizing negotiations with the second-ranked or
third-ranked proposer for each package.
COMPANY'S FROFILES
ATKINS (FORMELY PBS&J)
Atkins, formerly PBS&J, is listed on the London Stock Exchange and is the World's I lth largest
design proposer. Ranked 3oth on Engineering News-Record's annual list of the top engineering
design proposers in the nation.
Atkins was founded in 1960, since then, Atkins has expanded its service throughout the
country, and their CEI and Resident Project Representative (RPR) experience ranges from
minor signalizations and intersection upgrade to major roadway and bridge construction.
Teresa Driskell, PE, CPM will be the Project Manager for this effort. She is a results-oriented
leader with over 16 years of substantial engineering, inspection, and construction manager
experience.
Atkins will be joined in this endeavor by RADISE International, LC for geotechnical engineering
and material testing, and Dickey Consulting Services, Inc for public information services.
The following are several similar projects which represent Atkins' qualifications and
experience:
Kendall Town Center Site Development and Roadway Widening Design and
Construction Phase Services
SR 60 Corridor CEI, Multiple Florida Counties: Fort Pierce, Vero Beach, lndian River
County, and Osceola County.
Indian River County Signal Group 4 Construction Engineering and Inspection (CEI)
Services.
Florida's Turnpike Enterprise Group D Project, multiple Florida Counties: Fort Pierce,
Port St. Lucie, lndian River County, Martin County.
NW 116'~ Way Bridge CEI Services, Town of Medley.
Hendry Project Grouping, CEI Services, Hendry County.
AIA from Ocean Drive to the Martin County Line Resurfacing and Widening, CEI
Services, Stuart.
Freedom Park CEI Services, Collier County.
Estero Parkway CEI Services, Lee County.
Hurricane Wilma and Katrina Remediation Services, Fort Lauderdale
City of Doral Intersection Stormwater lmprovements Survey, Design, and
Construction.
Miami-Dade College Plan Review and lnspection Services.
lmmokalee Road Six-Laning CEI Services, Naples.
Commission Memorandum - RFQ# 22-10-1 1 for RPR Services for Right-of-way Improvements to
Neighborhood No. 8, Central Bayshore (Package A), Lower North Bay Road (Package B), and Lake
Pancoast (Package C).
May 11,2011
Page 13
Beach Parking Lots and Miscellaneous Improvements, Clearwater.
Basin 35 Stormwater Improvement and Site Plan Review, Miami Springs
City of Miami Work Program Development for Stormwater Improvements.
CALVIN GIORDANO & ASSOCIATES, INC ("CGA"]
GCA is a multi-disciplinary firm that continues to provide quality construction management
services for South Florida municipalities since 1983. Today, with approximately 200
employees, CGA provides a broad range of services, including construction management and
construction engineering and inspection services, surveying landscape architecture,
geographic information system, transportation engineering, environmental services, planning,
data technology and development, website and multimedia development, indoor air quality,
and emergency management.
The team possesses the expertise to assist with numerous specialized construction services
such as constructability reviews, traffic control plan analysis, environmental services, public
information, survey, utility coordination, schedule and claims analysis, innovative contracting
method recommendations, value engineering proposals, and innovative project-specific
special provision development to address unique technical or administrative aspects of a
project. The project will be handled out of the 1800 Eller Drive, Suite 600, Fort Lauderdale,
Florida off ice.
The assigned Project Manager, Robert McSweeney, has more than 20 years of civil
engineering/construction management experience in the South Florida area. He is an expert in
the selection, setup, management, and control of all aspects of projects employing resident
project representative services.
CGA will be joined in this endeavor by Palm Engineering Group for infrastructure and land
development, and Electrical Design Associates, Inc for electrical, HVAC and plumbing design.
The following are several similar projects which represent CGA's qualifications and
experience:
* Community Enhancement Project Engineering, Phase I and 11, Bay Harbor Islands.
Community Enhancement Watermain Replacement Phase Ill, Bay Harbor Islands.
Town of Surfside Stormwater Master Plan.
Capital improvement Program, Sunny Isles.
Collins Avenue to North Bay Road, Sunny Isles.
Atlantic Boulevard Roadway Reconstruction Project, Pompano Beach.
Hallandale Beach NE Quadrant Drainage Badn Study & Implementation.
Surfside Water Main Replacement Phases I-Ilk
Joe Dimagio Hospital. Hollywood.
Broad Causeway toll plaza, Miami-Dade County.
NE 2"d Street Water Main Replacement, Dania Beach
27th Street Water Main Replacement, Miramar.
* S.R. 710 (Martin Luther King, Jr. Blvd. Utilities Relocation, Rivera Beach.
College Avenue Roadway Improvements, Davie.
Large Scale Force Main Projects, Towns of Davie and Cooper City.
3oth Avenue Forcemain, City of Hollywood.
Commission Memorandum - RFQ# 22-10-1 1 for RPR Services for Right-of-way improvements to
Neighborhood No. 8, Central Bayshore (Package A), Lower North Bay Road (Package B), and Lake
Pancoast (Package C).
May 11,2011
Page 14
Hard Rock Casino and Hotel, Hollywood.
Horizontal Directional Drill Water Main Replacement, Dana Beach.
1-595 Express Lane Project. Fort Lauderdale.
Interchange Improvements for 1-75 and Arvida Parkway, Broward County.
Traffic Analysis Weston Roundabouts.
CITY MANAGER'S DUE DILIGENCE
After considering the review and recommendation of City staff, the City Manager exercised his
due diligence and is recommending that the Mayor and the City Commission authorize
negotiations for packages A, B, & C with my top-ranked proposer, Atkins (PBS&J); and should
the Administration not be successful in negotiating an agreement with my top-ranked
proposer, authorizing negotiations with my second-ranked proposer, Calvin Giordano &
Associates Inc, and should the Administration not be successful in negotiating an agreement
with my second-ranked proposer, authorizing negotiations with my third-ranked proposer, A &
P Consulting Transportation Engineers, Corp.
The Administration recommends that it would be in the best interest of the City to retain the
same proposer for packages A, B, & C since the three packages are located within the same
Bayshore neighborhood.
In addition, the CCNA requires that the City considers the volume of work previously awarded
to each firm with the object of effecting an equitable distribution of contracts among qualified
firms.
The first-ranked proposer by the Committee, Atkins (PBS&J), has been awarded by the City
the following projects which represent a total amount of $ 1,422,090: Building Department
Interior Remodel Permit Plans Preparation Services, General Transportation Planning and
Traffic Engineering Services, Hurricane Wilma, 1-95 Hot Lanes Analysis, Must Park
Renovations Architectural Services, and South Pointe Pier Park.
The second-ranked proposer by the Committee, Chen & Associates, Inc dlbls Chen Moore
and Associates, has been awarded by the City the following projects which represent a total
amount of $5,904,270: Bayshore Sunset Island 1 & 2, City Center 9A, City Center 9B, City
Center 9C, South Pointe Phases Ill, IV, IV, and V Row of Way, and Utility Sunset 1 & 2
Outfalls.
The third-ranked proposer by the Committee, Calvin Giordano & Associates, Inc., has only
been awarded the North Shore Right-of-way Project at a total amount of $1,490,282,
significantly less volume of work than Chen & Associates, Inc dlbls Chen Moore and
Associates.
The fourth-ranked proposer by the Committee, A & P Consulting Transportation Engineers,
Corp., has been awarded by the City the following projects which represent a total amount of
$2, 225,825: Design Build for Neighborhood No.7- Nautilus Infrastructure Improvements, 44th
Street Drainage Improvements, Design-Build for Washington Avenue, Improvement Phases II,
IV, & V, and Design-Build for Lummus Neighborhood Improvement.
Commission Memorandum - RFQ# 22-10-1 I for RPR Services for Right-of-way lmprovements to
Neighborhood No. 8, Central Bayshore (Package A), Lower North Bay Road (Package B), and Lake
Pancoast (Package C).
May 11,2011
Page 15
Therefore, with the intent of equitably distributing the work awarded by the City, I am
recommending awarding packages A, B & C to my top-ranked proposer, Atkins (PBS&J), and
should the Administration not be successful in negotiating an agreement with my top-ranked
proposer, authorizing negotiations with my second-ranked proposer, Calvin Giordano &
Associates Inc, and should the Administration not be successful in negotiating an agreement
with my second-ranked proposer, authorizing negotiations with my third-ranked proposer, A &
P Consulting Transportation Engineers, Corp.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida accepts the recommendation of the City Manager pertaining to the ranking of
proposals pursuant to Request for Qualifications (RFQ) No. 22-01011 1 for Resident Project
Representative Services for Right-of-way lmprovements to Neighborhood No. 8, Central
Bayshore (Package A), Lower North Bay Road (Package B), and Lake Pancoast (Package
C).; Authorizing the Administration to negotiate packages A, B & C with the top-ranked
proposer, Atkins (PBS&J), and should the Administration not be successful in negotiating an
agreement with the top-ranked proposer, authorizing negotiation with the second-ranked
proposer, Calvin Giordano & Associates Inc, and should the Administration not be successful
in negotiating an agreement with the second-ranked proposer, authorizing negotiations with
the third-ranked proposer, A & P Consulting Transportation Engineers, Corp.
T:\AGENDA\2011\5-11-1 l\RFQ-22-10-11 - RPR Services- Memo.doc
RESOLUTION TO BE SUBMITTED
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MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.rniarnibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: May 11,2011
SUBJECT: A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, WAIVING BY 517THS VOTE, THE FORMAL COMPETITIVE
BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST
INTEREST; AND APPROVING THE PURCHASE OF ONLY DIESEL FUEL AT THE
HESS AND/OR SHELL STATION IN THE NORTH END OF THE ClTY OF MIAMI
BEACH.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
FUNDING
$75,000.00Near Fleet Management Engine Fuel & Lubricants Account No. 51 0-1 780-000351
KEY INTENDED OUTCOME SUPPORTED
Increase resident ratings of Public Safety services
Ensure well maintained infrastructure -
Maximize efficient delivery of services
ANALYSIS
The Administration is recommending that the City Commission approve the purchase of only diesel
at the HESS or Shell station.
The City of Miami Beach Fire department presently purchases diesel fuel from the HESS station in
the North end. Normally the annual cost of diesel fuel is under the $25,000 dollar limit. Fuel prices
have almost doubled requiring the Fleet Management department to go to Commission for approval
of purchases over $25,000 dollars.
The benefit of purchasing diesel fuel for rescue vans and fire trucks in the North end is to eliminate
the need for these units to fill up at the Fleet Management facility are as follows:
1. Six (6) to Seven (7) miles each way.
2. Increased response time.
3. Reduce the wear and tear on each unit.
4. Less possibility of an accident.
5. Units and resources are not out of their zone.
6. SOP requires maintaining fuel tanks above three quarters (314) at all times.
Location of surrounding stations in the North End:
Hess 1508 79" Street Causeway, North Bay Village Open 2417 Diesel - Yes
Shell 1345 Kennedy Causeway, North Bay Village Open 24/7 Diesel - Yes
Shell 337 71'' Street, Miami Beach Diesel - No
Chevron 401 71'' Street, Miami Beach Diesel - No
Chevron 2057 71St Street, Miami Beach Diesel - No
Estimated Monthly usage expected approximately 1,200 gallons.
CONCLUSION
The City purchases fuel in bulk and typically runs between 30$ to 35$ per gallon less than the
service stations.
Considering the employees time; out of the zone; wear and tear on the vehicle and response time in
case of an emergency, it is in the best interest of the City to purchase fuel from the Hess or Shell
station in the North End.
JMG/DB/AET/~~~
F:WECH~ALLLJOYCE\Cornmission rnemos\lO-1 l\HESS SHELL DIESEL FUEL COMMISSION MEMO.doc
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND ClTY COMMlSSllON OF THE CITY
OF MIAMI BEACH, FLORIDA, WAIVING BY 5/7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH WAIVER TO
BE IN THE CITY'S BEST INTEREST, AND APPROVING THE PURCHASE
OF DIESEL FUEL FROM THE HESS AND/OR SHELL STATIONS, IN THE
NORTH END OF THE ClTY OF MIAMI BEACH.
WHEREAS, purchasing fuel from the Hess andlor Shell stations located at the
North end of the City, will enable the Fire Department (particularly Fire Station numbers 3
and 4) to continue supporting the life safety of the citizens of Miami Beach and ensure
response times are maintained, offsetting the need to fuel at the Fleet Management facility;
and
WHEREAS, Fleet Management Facility is at the Southern end of the City of
Miami Beach, located on Terminal Island; approximately six (6) to seven (7) miles between
either Fire Station and the Fleet Management facility; and
WHEREAS, traffic between either Fire Station and the Fleet Management Facility
can take in excess of one (1) to two (2) hours round trip (excluding any accidents or events
the City may sponsor), and, more importantly, the unit is out of its zone and would
significantly reduce response time; and
WHEREAS, fueling at the Hess andlor Shell station will also provide a secondary
means in the event of a hurricane or disaster, both before and after, for the continued
operation of the Fire Department; and
WHEREAS, consideration must be taken in to account with the increased wear
and tear on the Rescue Vans and Fire Trucks by driving the extra mileage to obtain fuel;
and
WHEREAS, consideration must be taken in to account with regard to the combine
employee hours the Rescue Vans require three (3) employees on board, and the Fire
Trucks require four (4) employees on board; and
WHEREAS, consideration must be taken in to account that when the fuel gauge
reading goes below three quarters (314) of a tank, they are required to fill the fuel tanks, per
Fire Department Standard Operating Procedures; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND ClTY
COMMISSION OF THE ClTY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby waive, by 517~~' vote, the formal competitive bidding requirements,
finding such waiver to be in the City's best interest and approve the purchase of only diesel
fuel from the local Hess and/or Shell stations in the North End of the City.
PASSED and ADOPTED this day of ,2011.
MAYOR
ATTEST:
ClTY CLERK
APPROVED AS
FORM & LANGUAGE
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor And City Commission Approving Pursuant To Section 2-367 (d) Of The Miami
Beach City Code, The Sole Source Annual Maintenance For Cityworks From Azteca Systems, Inc.
Key Intended Outcome Supported:
Improve processes through information technology
Issue:
I Shall the Commission Adopt the Resolution? 1
Item Summary/Recommendation:
Cityworks is operational and has been in use by the Public Works Utilities Divisions for Water, Storm
Water, Sewer, Streets, Sanitation and GIs since May 2006, and has been in use in Engineering since
June 2010. Cityworks has fulfilled Public Works Utilities Divisions' requirements for the past five (5) years.
Recently, Cityworks was implemented for the Convention Center, and is currently being implemented for
the Property Management Division of Public Works.
The City's WebQA portal allows citizens to file a service request directly into Cityworks without any manual
data entry. The City has used, and is using, other Asset Management Systems and is currently in the
process of replacing these systems with Cityworks, which will result in an annual savings of $80,000.
Azteca Systems, Inc. designs, creates and owns the Cityworks software, including the copyright and
trademark ownership, and is the sole source provider and licensor of the software, and the sole source
provider for software maintenance services within the United States.
The cost of the annual maintenance has been determined to be fair and reasonable. In January 2010, the
GIs Manager as a result of negotiations with the President and CEO of CityworksIAzteca Systems, Inc.,
reduced the annual maintenance cost from $46,000 to $40,000.00 for the year 2010, and to $43,295
annually for 201 1,201 2 and 201 3.
If the sole source annual maintenance is not approved, the City will not receive necessary updates on the
software, will not receive any support in fhe use of the software, and will have to purchase a different
software package in the future.
I The Administration recommends adopting the resolution I
Advisory Board Recommendation:
I NlA
Financial Information:
I source of I Amount Account I Approved I
Funds:
m u
OBPl
1
Financial Impact Summary:
I
$43,295
Total $43,295
Contract Maintenance Acct No.
550-1 750-000325
. .
City of Miami Beech, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.rniarnibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: May 1 I, 201 1
u
SUBJECT: A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF THE ClTY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE SOLE SOURCE ANNUAL MAINTENANCE OF
CITYWORKS SOFTWARE PURSUANT TO SECTION 2-367 (d) OF THE MIAMI BEACH
ClTY CODE, FROM AZTECA SYSTEMS, INC., WHICH DESIGNS, CREATES, AND
OWNS CITYWORKS SOFTWARE, INCLUDING COPYRIGHT AND TRADEMARK
OWNERSHIP, AND IS THE SOLE SOURCE PROVIDER OF THE SOFTWARE AND THE
SOFTWARE MAINTENANCE SERVICES WITHIN THE UNITED STATES, IN THE
ESTIMATED ANNUAL AMOUNT OF $43,295.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
AMOUNT AND FUNDING
$43,295 Funding is available from Contract Maintenance Account No.550-1750-000325
KEY INTENDED OUTCOMES SUPPORTED
Improve process through information technology.
BACKGROUND
The implementation of Cityworks from Azteca Systems, Inc. was part of the original proposal for an
Infrastructure Management System (IMS) in the Public Works Division, which included a
Computerized Maintenance Management System (CMMS) integrated with a Geographic Information
System (GIs). A Request for Proposals (RFP) was issued in 2004. The contract for the development
of the CMMS portion of the project was awarded to Camper Dresser, McKee, Inc. (CDM) in 2005.
Cityworks from Azteca was selected to be the best software system based on this RFP. Cityworks
software was purchased for the City as part of the CMMS project.
Cityworks is operational and has been in use by the Public Works Utilities Divisions for Water, Storm
Water, Sewer, Streets, Sanitation and GIs since May 2006, and has been in use in Engineering
since June 2010. Cityworks has fulfilled Public Works Utilities Divisions' requirements for the past
five (5) years. Recently, Cityworks was implemented for the Convention Center, and is currently being
implemented for the Property Management Division of Public Works.
Cityworks Sole Source Maintenance
May 11,2011
Page 2 of 2
The City's WebQA portal allows citizens to file a service request directly into Cityworks without any
manual data entry. The City has used, and is using, other Asset Management Systems and is
currently in the process of replacing these systems with Cityworks, which will result in an annual
savings of $80,000.
ANALYSIS
Azteca Systems, Inc. designs, creates and owns the Cityworks software, including the copyright and
trademark ownership, and is the sole source provider and licensor of the software, and the sole
source provider for software maintenance services within the United States. (See attached letter).
The Administration regularly compares the performance of Cityworks with other available systems
such as Maximo Asset Management System from IBM, and Datastream from Infor, and has
determined that Cityworks from Azteca delivers a better solution for a lower annual cost than these
other systems.
The cost of the annual maintenance has been determined to be fair and reasonable. In January
201 0, the GIs Manager as a result of negotiations with the President and CEO of CityworksIAzteca
Systems, lnc., reduced the annual maintenance cost from $46,000 to $40,000.00 for the year 2010,
and to $43,295 annually for 201 1,201 2 and 201 3.
Paying the annual maintenance fee will allow the City to continue to utilize Cityworks. The existing
site license allows use of the software for an unlimited amount of users. If the City were to purchase
other available software modules, these modules would need to be purchased from Azteca Systems,
Inc. for compatibility reasons.
If the sole source annual maintenance is not approved, the City will not receive necessary updates on
the software, will not receive any support in the use of the software, and will have to purchase a
different software package in the future. The cost of implementation and new software package, and
the conversion of the existing data, can be estimated to be over $500,000, and the annual
maintenance cost would be similar to the existing Cityworks maintenance cost.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached resolution
approving pursuant to Section 2-367(d) of the Miami Beach City Code, the sole source annual
maintenance of Cityworks Software from Azteca Systems, Inc., which designs, creates, and owns
Cityworks Software, including copyright and trademark ownership, and is the sole source provider of
the software and the software maintenance services in the United States, in the estimated annual
amount of $43,295.
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE SOLE
SOURCE PURCHASE, PURSUANT TO SECTION 2-367 (D) OF THE
ClTY CODE FOR ANNUAL MAINTENANCE OF CITYWORKS
SOFTWARE FROM AZTECA SYSTEMS, INC., IN THE ESTIMATED
ANNUAL AMOUNT OF $43,295, WHICH DESIGNS, CREATES, AND
OWNS CITYWORKS SOFTWARE, INCLUDING COPYRIGHT AND
TRADEMARK OWNERSHIP
WHEREAS, Cityworks software from Azteca Systems, Inc. is operational and
has been in use by the Public Works Utilities Divisions for water, stormwater, sewer,
streets, sanitation and GIs since May 2006, and has been in use in Engineering since
June 2010; and
WHERAS, Cityworks was implemented for the Convention Center, and is
currently being implemented for the Property Management Division of Public Works; and
WHEREAS, the City's WebQA portal allows citizens to file a service request
directly into Cityworks without any manual data entry; and
WHEREAS, the City has used, and is using, other Asset Management Systems
and is currently in the process of replacing these systems with Cityworks, which will
result in an annual savings of $80,000; and
WHEREAS, Azteca Systems, Inc. designs, creates and owns the Cityworks
software, including the copyright and trademark ownership, and is the sole source
provider and licensor of the software, and the sole source provider for software
maintenance services within the United States; and
WHEREAS, as provided pursuant to Section 2-367 (d) of the Miami Beach City
Code, the Administration has determined Azteca Systems, Inc. meets the requirements
for sole a source provider of maintenance of its Cityworks software.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE ClTY OF MIAMI BEACH, FLORIDA, that the Mayor and the
City Commission hereby authorize pursuant to Section 2-367 (d) of the Miami Beach
City Code, the sole source purchase for annual maintenance of Cityworks software from
Azteca Systems, Inc., in the estimated annual amount of $43,295.
PASSED and ADOPTED this day of ,201 1
MAYOR
Mattie Herrera Bower
ATTEST:
APPROVED AS TO
FORM & LANGUAGE
ClTY CLERK
Robert Parcher
T:MGENDA\2011\5-11-1 I\Azteca Sole Source Reso.doc
City of Miami Beach
a Gus Lopez, CPPO, Procurement Director
CITY HALL
. PROCUREMENT DIVISION -- 3rd Floor
1700 Convention Center Drive, Miami Beach, FL 33139
j Subject: Azteca Systems, Inc. Cityworks Sole Source
i Dear Mr. Lopez: i
February 24,2010
As you have requested, this letter confirms that Azteca Systems, Inc. designs, creates and owns
the Cityworks software including the Copyright and Trademark ownership, and is the sole source
provider and licensor of the software, and the sole source provider for software maintenance
services with in the United States of America.
Should you have any further questions please contact me at (801) 523-2751 or if you prefer email
at bhaslam@azteca.com.
I Sincerely
1 Brian L. Haslam
i President / CEO
j Cityworks I Azteca Systems, Inc.
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Approving Amendment No. 1 to the 44'" Street Drainage lmprovements with Central Florida
Equipment Rentals, Inc. to construct the Muss Park Greenspace Expansion 1 Chase Avenue Realignment.
Key Intended Outcome Supported:
Ensure well maintained infrastructure.
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2009 Community Satisfaction
Survey, only 85% of residents rated recreational programs and facilities as "excellent" or "good."
1
Issue: I Shall the City Commission appropriate the funds?
Item SummarylRecommendation:
The City developed the Muss Park Greenspace Expansion I Chase Avenue Realignment Project to
simultaneously correct a non-standard intersection, add over 18,000 square feet of open space to Muss
Park, and introduce environmentally friendly elements to the adjacent parking lot.
This work has been on hold pending the completion of the 44tht~treet Drainage lmprovements Project that
required construction of an outfall through the Park. As the 44 Street Drainage lmprovements Project is
now substantially complete, the outfall installed, and the bike route signage in place, the Muss Park
Greenspace Expansion I Chase Avenue Realignment Project can now move forward.
Ci$ staff believes that it is in the best interest of the City to awarfhthis work to CFER, the contractor for the
44 Street Drainage Improvements. The project limits of the 44 Street Drainage lmprovements overlap
the project limits of the Muss Park Greenspace Expansion 1 Chase Avenue Realignment. As a result,
CFER has detailed survey data for the site with information on the above ground conditions and below
ground utilities. CFER has field and management staff familiar with the area. Further, CFER has open
permits with Miami-Dade Department of Environmental Resource Management and the South Florida
Water Management District that only require modification, whereas a new contractor would have to
undertake the lengthy permitting process from the beginning.
CFER originally submitted a proposal in the amount of $500,000. Staff negotiated with CFER and
conducted value engineering in order to reduce the price to $440,000, to which City staff and CFER have
agreed. Staff also requests a contingency in the amount of $44,000 to cover materials testing and
unforeseen conditions. This results in a total request of $484,000.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION.
Advisory Board Recommendation: I ClPOC recommended approval at its March 7, 201 1 meeting.
City Clerk's Office Legislative Tracking: I Richard Saltrick, Acting City Engineer, ext.6565
Financial Information:
BEACH 12,
AGEM13.A ITEM c 7F
GI/-//
Account
Quality of Life Resort Tax Fund - 1 %
Source of
Funds: -
OBPl
Financial Impact Summary: NIA
1
2
Total
Amount
$484,000
$484,000
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the Citg Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: May 1 1, 201 1
SUBJECT: A RESOLUTION OF THE MAYOR AND THE ClTY COMMISSION OF THE
ClTY OF MIAMI BEACH, FLORIDA APPROVING AND AUTHORIZING THE
MAYOR AND ClTY CLERK TO EXECUTE AMENDMENT NO. 1 TO THE 44th
STREET DRAINAGE IMPROVEMENTS AGREEMENT WlTH CENTRAL
FLORIDA EQUIPMENT RENTALS, INC., DATED FEBRUARY 5, 2010; SAID
AMENDMENT IN THE AMOUNT OF $484,000, FOR THE CONSTRUCTION
OF THE MUSS PARK GREENSPACE EXPANSION 1 CHASE AVENUE
REALIGNMENT PROJECT; WlTH PREVIOUSLY APPROPRIATED
FUNDING FROM FUND 161 QUALITY OF LIFE.
ADMINISTRATION RECOMMENDATION
Approve the award of contract.
FUNDING
Funding is available from previously appropriated funds, in the amount of $484,000 from
Quality of Life.
BACKGROUND
The 44'h street Drainage Improvements scope of work consists of completing a City
prepared conceptual drainage design, obtaining the required permits with all applicable
regulatory agencies, and construction of storm water infrastructure in accordance with
the approved contract documents. The work extends from the Muss Park seawall
through Royal Palm Avenue.
ITB No. 59-08/09 was issued on August 31, 2009, with an opening date of September
30, 2009. The pre-bid conference was held on September I I, 2009. There were four
bids:
a Central Florida Equipment Rentals, Inc. (CFER)
Horizon Contractors, Inc.
M Vila &Associates, Inc.
Ric-Man International, Inc.
On October 6, 2009, a Technical Review Panel (TRP) convened, evaluated, and ranked
the companies. The TRP discussed their individual perceptions of each proposer's
qualifications, experience, and competence, and ranked the firms accordingly. The TRP
voted unanimously to recommend CFER for contract award in the amount of $626,130,
which was approved by City Commission On October 14, 201 1.
In accordance with the contract requirements, the City issued the Notice to Proceed for
the design portion of the work on February 24, 2010. Design and geotechnical fieldwork
began the week of April 5, 2010. In August and September 2010, permits were obtained
128
City Commission- Muss Park Greenspace Expansion / Chase Avenue Realignment
May 11,201 1
Page 2 of 2
from the various regulatory agencies for the project. On October 18, 2010, the
Contractor mobilized with delivery of materials and equipment to the job site. On
February 8, 201 1, the Contractor achieved substantial completion.
ANALYSIS
The City developed the Muss Park Greenspace Expansion / Chase Avenue Realignment
Project to simultaneously correct a non-standard intersection, add over 18,000 square
feet of open space to Muss Park, and introduce environmentally friendly elements to the
adjacent parking lot.
At present, Chase Avenue terminates at Prairie Avenue north of 44th Street in a in a
sharp angled "Y intersection. There is also 90" parking on the west side of Chase
Avenue for Muss Park. (Attachment A)
It is proposed to terminate Chase Avenue at Prairie Avenue south of 44th Street with a
standard "T intersection. In addition to improving this intersection, the realignment
creates additional space for Muss Park, the opportunity to create a parking lot with
environmentally friendly xeriscaping and irrigation; a basketball court, and a relocated
pedestrian signal. (Attachment B)
This work has been on hold pending the completion of the 44th Street Drainage
lmprovements Project that required construction of an outfall through the Park. As the
44th Street Drainage lmprovements Project is now substantially complete, the outfall
installed, and the bike route signage in place, the Muss Park Greenspace Expansion 1
Chase Avenue Realignment Project can now move forward.
City staff believes that it is in the best interest of the City to award this work to CFER, the
contractor for the 44th Street Drainage Improvements. The project limits of the 44th Street
Drainage lmprovements overlap the project limits of the Muss Park Greenspace
Expansion / Chase Avenue Realignment. As a result, CFER has detailed survey data for
the site with information on the above ground conditions and below ground utilities.
CFER has field and management staff familiar with the area. Further, CFER has open
permits with Miami-Dade Department of Environmental Resource Management and the
South Florida Water Management District that only require modification, whereas a new
contractor would have to undertake the lengthy permitting process from the beginning.
CFER originally submitted a proposal in the amount of $500,000. Staff negotiated with
CFER and conducted value engineering in order to reduce the price to $440,000, to
which City staff and CFER have agreed. Staff also requests a 10% contingency in the
amount of $44,000 to cover materials testing and unforeseen conditions. This results in
a total request of $484,000.
CONCLUSION
The Administration recommends approval of Amendment No. 1 to the 44th Street
Drainage lmprovements project with Central Florida Equipment Rentals, Inc. to construct
the Muss Park Greenspace Expansion / Chase Avenue Realignment Project in the
amount of $484,000 plus a contingency of $44,000 for a total of $484,000 from
previously appropriated funds.
Attachments:
A. Existing Condition Plan
B. Proposed Condition Plan
DRBIFHBIHDCIRWS
T:\AGENDA\2011\5-11-1 I\Muss Park lmprovements and Chase Ave Realignment - Memo.doc
ATTACHMENT A
--
id" JUc d'lVpY Yld UL'b .r v.;rl;p:w; ,X~.da3mmim~ti115\4*-4> q17b *hshl\n.
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND THE ClN COMMISSION OF
THE ClN OF MIAMI BEACH, FLORIDA APPROVING AND
AUTHORIZING THE MAYOR AND CIN CLERK TO EXECUTE
AMENDMENT NO. 1 TO THE 44th STREET DRAINAGE
MPROVEMENTS AGREEMENT WlTH CENTRAL FLORIDA
EQUIPMENT RENTALS, INC., DATED FEBRUARY 5, 2010; SAID
AMENDMENT IN THE AMOUNT OF $484,000, FOR THE
CONSTRUCTION OF THE MUSS PARK GREENSPACE EXPANSION I
CHASE AVENUE REALIGNMENT PROJECT; WlTH PREVIOUSLY
APPROPRIATED FUNDING FROM FUND 161 QUALIN OF LIFE.
WHEREAS, the 44th Street Drainage lmprovements Project scope of work consists of
completing a City prepared conceptual drainage design, obtaining the required permits with all
applicable regulatory agencies, and construction of storm water infrastructure in accordance
with the approved contract documents; and
WHEREAS, the work extends from the Muss Park seawall through Royal Palm
Avenue; and
WHEREAS, on October 14, 2009, the City Commission approved awarding the project
to Central Florida Equipment Rentals, Inc., as the recommended bidder pursuant to Invitation
Bid No. 59-08/09 ; and
WHEREAS, the City created a capital project entitled Muss Park Greenspace Expansion
1 Chase Avenue Realignment to simultaneously correct a non-standard intersection, add
substantial space to Muss Park, and introduce environmentally friendly elements to the adjacent
parking lot; and
WHEREAS, the Muss Park Greenspace Expansion / Chase Avenue Realignment has
been on hold pending the completion of the 44th Street Drainage lmprovements Project that
required construction of an outfall through Muss Park; and
WHEREAS, the 44th Street Drainage lmprovements Project is now substantially
complete and the outfall is installed; and
WHEREAS, staff believes that it is in the best interest of the City to award this work to
Central Florida Equipment Rentals, Inc., the contractor for the 44th Street Drainage
Improvements; and
WHEREAS, the project limits of the 44th Street Drainage lmprovements Project overlaps
the project limits of the Muss Park Greenspace Expansion / Chase Avenue Realignment; and
WHEREAS, Central Florida Equipment Rentals, Inc. has detailed survey data for the site
with information on the above ground conditions and below ground utilities; and
WHEREAS, Central Florida Equipment Rentals, Inc. has field and management staff
familiar with the area; and
WHEREAS, Central Florida Equipment Rentals, Inc. has open permits with Miami-Dade
Department of Environmental Resource Management and the South Florida Water
Management District that only require modification, whereas a new contractor would have to
undertake the lengthy permitting process from the beginning; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND ClTY COMMISSION OF
THE ClTY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve
and authorize the Mayor and City Clerk to execute Amendment No. 1 to the 44th Street
Drainage lmprovements Agreement with Central Florida Equipment Rentals, Inc., dated
February 5, 2010; said amendment in the amount of $484,000, for the construction of the Muss
Park Greenspace Expansion I Chase Avenue Realignment Project; with previously appropriated
funding from fund 161 Quality of Life.
PASSED AND ADOPTED this 11 th day of May, 201 1.
ATTEST:
Robert . Parcher, City Clerk Matti Herrera Bower, Mayor
T:\AGENDA\2011\5-11-1 ?\Muss Park lmprovements and Chase Ave Realignment - Reso.doc
APPROVED AS TO
FORM & LANGUAGE
a FOR EXECUTION
5 (2. [rc
Date
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COMMISSION ITEM SUMMARY
Zondensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting The
Recommendation Of The City Manager, Pursuant To Request For Qualifications (RFQ) NO. 20-1011 1, For Design,
Bid, Award, And Construction Administration Services For The Middle Beach Recreational Corridor Phase II
Project; And Authorizing The Administration To Enter Into Negotiations With The Top-Ranked Firm, Coastal
Systems International, Inc.; And Should The Administration Not Be Able To Successfully Negotiate An Agreement
With The Top-Ranked Firm, Authorizing The Administration To Negotiate With The Second-Ranked Firm, Calvin,
Giordano & Associates, Inc.; And Should The Administration Not Be Able To Negotiate An Agreement With The
Second-Ranked Firm, Authorizing The Administration To Negotiate An Agreement With The Third-Ranked Firm,
Kimley-Horn & Associates, Inc.
(ey Intended Outcome Supported:
Ensure well-maintained infrastructure
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey indicated that
79% of businesses rated recently completed capital improvement projects as "excellent" or "good."
-
ssue:
Shall the Mayor and City Commission adopt the Resolution?
tem SummarylRecommendation:
The Middle Beach Recreational Corridor (MBRC) Phase II consists of the construction of an on-grade pedestrian
walkway encompassing eighteen (18) City blocks or approximately 9,305 feet. The pathway will be constructed
along the western side of the coastal dunes and east of oceanfront properties. It will run north from approximately
46th Street to Allison Park at 6dh Street to the southern terminus of the existing North Beach Recreational Corridor.
The pathway will also serve as a portion of the coastal northlsouth connector in the larger Atlantic Greenway
Network (AGN), which supports the sustainable initiative of Alternative Transportation throughout the City. This
project requires that the path be designed and constructed utilizing sustainable (green) design elements and
construction methodologies that can be supported by the project budget. The path will be permitted in accordance
with the Florida Department of Environmental Protection coastal construction regulations. Non-native dune
vegetation will be removed and replaced with dune enhancements such as native vegetation, protective sand
fencing and rope and post. In addition, sea turtle-friendly pedestrian lighting will also be incorporated into the design
of the pathway.
On March 9, 201 1, the RFQ was issued with an opening date of April 8, 201 1. A pre-qualification meeting to
provide information to prospective proposers was held on March 25, 2011. Bidsync issued bid notices to 7,497
prospective bidders of which 112 viewed the notice and resulted in the receipt of the following seven (7) bids:
Arlotta Bazo & Associates, Inc.
Calvin, Giordano & Associates, Inc.
o Chen Moore & Associates
Coastal Systems International, Inc.
Keith and Schnars, P.A.
Kimley-Horn and Associates, Inc.
Maxwell Marine Consulting Engineers, Inc.
On April 28, 201 1, the Evaluation Committee convened to score and rank the proposals. In determining the best
qualified firms, the Committee discussed each firm's proposal according to the criteria as set forth in the RFQ. Upon
completion of the presentation, the Committee discussed their individual perceptions of each prospective bidder's
qualifications, experience, and competence to score and rank the firms accordingly. Coastal Systems International,
Inc. received all five first-place votes for contract award.
" C76- AOLWtEA BTEM
DATE ,5-//-.
Coastal Systems International, lnc.
Coastal Systems International, Inc. has been implementing oceanfront recreational corridor projects for over 15
years and has extensive experience in attaining permits from the Florida Department of Environmental Protection
(FDEP), which is a significant component of the project. Noteworthy projects in Miami Beach include the
Beachwalk in South Beach, Beachwalk II, North Beach Recreational Corridor, South Pointe Park, Bayfront Street
Ends, Baywalk, and the Soundscape Park.
Advisory Board Recommendation:
[ NIA
Financial Information:
Account
Financial Impact Summary: NIA
Amount
NIA
Source of
Funds:
OBPl
1
Total
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.miamibeachfi.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager ~75
DATE: May 11, 201 1 u
SUBJECT: A RESOLUTION OF THE MAYOR AND 'CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 20-
10111, FOR DESIGN, BID, AWARD, AND CONSTRUCTION ADMINISTRATION
SERVICES FOR THE MIDDLE BEACH RECREATIONAL CORRIDOR PHASE II
PROJECT; AND AUTHORIZING THE ADMINISTRATIONTO ENTER INTO
NEGOTIATIONS WITH THE TOP-RANKED FIRM, COASTAL SYSTEMS
INTERNATIONAL, INC.; AND SHOULD THE ADMINISTRATION NOT BE ABLE TO
SUCCESSFULLY NEGOTIATE AN AGREEMENT WlTH THE TOP-RANKED FIRM,
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WlTH THE SECOND-
RANKED FIRM, CALVIN, GIORDANO & ASSOCIATES, INC.; AND SHOULD THE
ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WlTH THE
SECOND-RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE
AN AGREEMENT WlTH THE THIRD-RANKED FIRM, KIMLEY-HORN &
ASSOCIATES, INC.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
The Middle Beach Recreational Corridor (MBRC) Phase ll consists of the construction of an on-
grade pedestrian walkway encompassing eighteen (1 8) City blocks or approximately 9,305 feet.
The pathway will be constructed along the western side of the coastal dunes and east of
oceanfront properties. It will run north from approximately 46th Street to Allison Park at 64th
Street to the southern terminus of the existing North Beach Recreational Corridor (NBRC)
Project. The pathway will also serve as a portion of the coastal northlsouth connector in the
larger Atlantic Greenway Network (AGN), which supports the sustainable initiative of Alternative
Transportation throughout the City.
This project requires that the path be designed and constructed utilizing sustainable (green)
design elements and construction methodologies that can be supported by the project budget.
The path will be permitted in accordance with the Florida Department of Environmental
Protection (FDEP) coastal construction regulations. Non-native dune vegetation will be
removed and replaced with dune enhancements such as native vegetation, protective sand
fencing and rope and post. In addition, sea turtle-friendly pedestrian lighting will also be
incorporated into the design of the pathway.
Commission Memorandum - RFQ-20-lo/? I - Bid, A ward, and Construction Services for the
Middle Beach Recreational Corridor Phase I1 Project
May 11, 201 1
Page 2 of 4
The City received $533,520 in grant funding from the Transportation, Community, and System
Preservation (TCSP) Program for this project. As a condition of the grant funding, the Federal
Highway Administration is requesting that the City demonstrate progress as soon as possible.
SCOPE OF SERVICES
The scope is the design, permitting, preparation of contract documents, bid assistance, and
construction administration for an on-grade pedestrian walkway west of the dune system along
the coast from 46th Street north to 64th Street.
RFQ PROCESS
On March 9, 2011, the RFQ was issued with an opening date of April 8, 2011. A pre-
qualification meeting to provide information to prospective proposers was held on March 25,
201 1. Bidsync issued bid notices to 7,497 prospective bidders of which 1 12 viewed the notice
and resulted in the receipt of the following seven (7) bids:
Arlotta Bazo & Associates, Inc.
Calvin, Giordano & Associates, Inc.
Chen Moore & Associates
Coastal Systems International, Inc.
Keith and Schnars, P.A.
Kimley-Horn and Associates, Inc.
Maxwell Marine Consulting Engineers, Inc.
Maxwell Marine Consulting Engineers, Inc. confirmed in a letter dated on April 26, 201 1, that its
incorporation date was February 19, 2007, which fails to meet the five (5) year firm experience
requirement noted in Section IV of the RFQ. As a result and upon conferring with the City
Attorney's Office, their bid has been disqualified.
The City Manager, via a Letter to Commission (LTC) No. 095-201 1, appointed an Evaluation
Committee (Committee) consisting of the following individuals:
Lisa Botero - Environmental Resources Manager, Public Works Department
Elizabeth Camargo - Capital Improvements Projects Oversight Committee Member
Hermes Diaz - Civil Engineer Ill Public Works Department
Carla Dixon-Vincent, Capital Projects Coordinator
Maria Koller - Beautification Committee Member
EVALUATION PROCESS
On April 28, 201 1, the Committee convened to score and rank the proposals. The Committee
unanimously agreed to nominate Carla Dixon-Vincent as Committee Chair. In determining the
best qualified firms, the Committee discussed each firm's proposal according to the criteria as
set forth in the RFQ.
Total Points
20
20
Criteria
The experience, qualifications, and portfolio of the Principal Firm
The experience, qualifications and portfolio of the Project Manager, as
Commission Memorandum - RFQ-20-10/11 - Bid, Award, and Construction Services for the
Middle Beach Recreational Corridor Phase I1 Project
May 1 I, 201 1
Page 3 of 4
Upon completion of the presentation, the Committee discussed their individual perceptions of
each prospective bidder's qualifications, experience, and competence to score and rank the
firms accordingly. Coastal Systems International, Inc. received all five first-place votes for
contract award as noted below:
20
10
5
5
5
5
5
5
well as hislher familiarity with this project and permitting process and a
thorough understanding of the methodology and design approach to be
used in this assignment.
The experience and qualifications of the professional personnel
assigned to the Project Team as well as their familiarity with this project
and a thorough understanding of the methodology and design approach
to be used in this assignment.
Risk Assessment Plan that reflects a clear understanding of project
objectives; a thorough review of existing conditions; familiarity with the
project site; a thorough understanding of all permitting and regulatory
requirements and impacts; and other considerations that may impact
the design and construction of the proposed improvements.
Willingness to meet time and budget requirements as demonstrated by
past performance
Certified minority business enterprise participation. Either the Prime
Consultant or the sub-consultant team may qualify for proof of
certification for minority business enterprise participation. Accepted
minority business enterprise certifications include the Small Business
Administration (SBA), State of Florida, Miami-Dade County and/ or the
South Florida Minority Supplier Development Council.
Location
Recent, current, and projected workloads of the firms
The volume of work previously awarded to each firm by the City, with
the object of effecting an equitable distribution of contracts among
qualified firms, provided such distribution does not violate the principle
of selection of the most highly qualified firm.
Past performance based on quality of the Performance Evaluation
Surveys and the Administration's due dilligence based upon reference
checks performed of the Firm(s) clients
Evaluation Committee Final Ranking
Total
Points
477
466
443
438
425
41 2
Koller
1 (94)
2 (91)
4 (89)
5 (88)
3 (90)
6 (83)
Dixon-
Vincent
I (93)
2 (89)
4 (85)
3 (86)
5 (81)
6 (77)
Diaz
1 (94)
2 (93)
3 (88)
4 (86)
6 (81)
5 (83)
Camargo
1 (100)
2 (99)
3 (96)
6 (90)
4 (92)
5 (91)
Company
Coastal Systems International, Inc.
Calvin, Giordano & Associates, Inc.
Kimley-Horn and Associates, Inc.
Chen Moore & Associates
Arlotta Bazo & Associates, Inc.
Keith and Schnars, P.A.
Botero
1 (96)
2 (94)
4 (85)
3 (88)
5 (81)
6 (78)
Commission Memorandum - RFQ-20-1 O/l I - Bid, A ward, and Construction Services for the
Middle Beach Recreational Corridor Phase I1 Project
May 11, 201 1
Page 4 of 4
Coastal Svstems International, Inc.
Coastal Systems International, Inc. has been implementing oceanfront recreational corridor
projects for over 15 years. The firm also has extensive experience in attaining permits from the
Florida Department of Environmental Protection (FDEP), which is a significant component of the
project. Noteworthy projects in Miami Beach include the Beachwalk in South Beach, Beachwalk
11, North Beach Recreational Corridor, South Pointe Park, Bayfront Street Ends, Baywalk, and
the Soundscape Park.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
Resolution accepting the recommendation of the City Manager pursuant to Request for
Qualifications (RFQ) No. 20-1011 1, for design, bid, award, and construction administration
services for the Middle Beach Recreational Corridor Phase I1 Project; and authorizing the
Administration to enter into negotiations with the top-ranked firm, Coastal Systems International,
Inc.; and should the Administration not be able to successfully negotiate an agreement with the
top-ranked firm, authorizing the Administration to negotiate with the second-ranked firm, Calvin,
Giordano & Associates, Inc. and should the Administration not be able to negotiate an
agreement with the second-ranked firm, authorizing the Administration to negotiate an
agreement with the third-ranked firm, Kimley-Horn and Associates, Inc.
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE ClTY MANAGER,
PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 20-10/11, FOR DESIGN,
BID, AWARD, AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE MIDDLE
BEACH RECREATIONAL CORRIDOR PHASE I1 PROJECT; AND AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WlTH THE TOP-RANKED FIRM,
COASTAL SYSTEMS INTERNATIONAL, INC.; AND SHOULD THE ADMINISTRATION
NOT BE ABLE TO SUCCESSFULLY NEGOTIATE AN AGREEMENT WlTH THE TOP-
RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WlTH THE
SECOND-RANKED FIRM, CALVIN, GIORDANO & ASSOCIATES, INC.; AND SHOULD
THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WlTH THE
SECOND-RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE AN
AGREEMENT WlTH THE THIRD-RANKED FIRM, KIMLEY-HORN & ASSOCIATES, INC.
WHEREAS, on March 9, 2011, the Mayor and City Commission approved the
issuance of Request for Qualifications (RFQ) No. 20-1011 1, for the Design, Bid, Award, and
Construction Administration Services for the Middle Beach Recreational Corridor Phase I1
Project (the "RFQ"); and
WHEREAS, the RFQ was issued on March 9, 201 1, with an opening date of April 8,
201 1 ; and
WHEREAS, a pre-qualification meeting to provide information to prospective
proposers was held on March 25,201 1; and
WHEREAS, Bidsync sent notices to 7,497 prospective proposers of which 112
proposers viewed the notice resulting in the receipt of seven (7) proposals by Arlotta Bazo &
Associates, lnc., Calvin, Giordano & Associates, Inc., Chen Moore & Associates, Coastal
Systems International, Inc., Keith and Schnars, P.A., Kimley-Horn and Associates, Inc.,
Maxwell Marine Consulting Engineers, Inc; and
WHEREAS, the City Manager, via a Letter to Commission (LTC) No. 095-2011,
appointed the following individuals as committee members:
Lisa Botero - Environmental Resources Manager, Public Works Department
Elizabeth Camargo - Capital Improvements Projects Oversight Committee Member
Hermes Diaz - Civil Engineer 11, Public Works Department
* Carla Dixon-Vincent, Capital Projects Coordinator
Maria Koller - Beautification Committee Member
WHEREAS, the Evaluation Committee (the "Committee") invited each firm for
presentations and interviews and convened on April 28, 201 1, to evaluate, score, and rank
the proposals based on the evaluation criteria stated in the RFQ; and
WHEREAS, the Committee on April 28, 201 1, unanimously voted to recommend to
the City Manager Coastal Systems International, Inc. as the top-ranked firm, Calvin,
Giordano & Associates, Inc. as the second-ranked firm, and Kimley-Horn & Associates, Inc.
as the third-ranked firm; and
WHEREAS, after considering the review and recommendation of the Evaluation
Committee, the City Manager exercised his due diligence and carefully considered the
specifics of this RFQ process; and
WHEREAS, as a result, the City Manager recommends to the Mayor and City
Commission that the City enter into negotiations with the top-ranked firm of Coastal Systems
International, Inc.; to negotiate with the second-ranked firm of Calvin, Giordano &
Associates, Inc. should negotiations with the top-ranked firm be unsuccessful; and to
negotiate with the third-ranked firm of the Kimley-Horn & Associates, Inc. should negotiations
with the first or second-ranked firms be unsuccessful.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND ClTY
COMMISSION OF THE ClTY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request
for Qualifications (RFQ) No. 20-1011 1, for Design, Bid, Award, and Construction
Administration Services for the Middle Beach Recreational Corridor Phase II Project;
authorizing the Administration to enter into negotiations with the top-ranked firm of Coastal
Systems International, Inc.; and should the Administration not be able to negotiate with the
top-ranked firm, authorizing the Administration to negotiate with the second-ranked firm of
Calvin, Giordano & Associates, Inc.; and should the Administration not be able to negotiate
an agreement with the second-ranked firm, authorizing the Administration to negotiate an
agreement with the third-ranked firm of Kimley-Horn & Associates, Inc.
PASSED AND ADOPTED THIS DAY OF 201 1.
ATTEST:
ClTY CLERK MAYOR
APPROVED AS TO
FORM & LANGUAGE
& FnH EXECUTION
THIS PAGE INTENTIONALLY LEFT BLANK
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution authorizing the City Mayor and City Clerk to execute an amendment to the Federally-Funded Subgrant
Agreement for Neighborhood Stabilization Program (NSPI) dated November 24,2009, between the City and the State of
Florida Department of Community Affairs (DCA) and the related agreement between the City and Miami Beach Community
Development Corporation, to extend the expiration date of both Agreements, to March 1,2013 in accordance with HUD's
four year expenditure plan, and to facilitate the draw down of funds instead of a reimbursement basis.
Key Intended Outcome Supported: I Increase access to workforce or affordable housing. I
Supporting Data (Surveys, Environmental Scan, etc.): Based on the 2007 Customer Satisfaction Survey, affordable
housing was a concern for 82% of those surveyed.
Issue:
Shall the City approve amendments for contract extensions with DCA and MBCDC to coincide with the State's DCA
expiration date of the program of March 1,201 3 and corresponding amendments to facilitate a draw down basis instead of a
reimbursement basis?
Item SummarylRecommendation:
The City of Miami Beach was awarded a total of $9,305,268 from HUD's Neighborhood Stabilization Program (NSPI) (
through an initial allocation and two subsequent allocations. The State's ~epahment of Community Affairs (DCA) is the
pass-through entity handling HUD's NSPI allocation to the City of Miami Beach. On September 9,2009, the City approved
Resolution No. 2009-27175 approving the Federally-funded Subgrant Agreement with DCA in the amount of $2,549,551,
which was subsequently amended to include the additional allocations of NSPI funds to the City. The expiration date of the
initial Agreement is November 23, 201 1.
After conducting a duly-noticed procurement process, the City Commission awarded $2,376,181.53 of the initial NSPI
funds to Miami Beach Community Development Corporation (MBCDC), to acquire a 16-unit building, which was also
amended to allow for the allocation of additional NSPI funds received by the City to MBCDC which were used to acquire
two more buildings, providing a total of 60 units to be rehabilitated to assist income eligible persons, as well as stabilize
neighborhoods affected by foreclosure. The expiration date of the MBCDC Agreement for NSPI funds is July 20, 201 1.
Current economic and banking conditions have restricted MBCDC's ability to obtain construction lines of credit and have
delayed completion of the contractually required activities. After conferring with DCNNSPI representatives, City staff was
informed that the majority of the DCA's NSPI sub-recipients are experiencing similar delays and have also requested
extensions of time to expend funds. In addition, many other communities have also requested and been granted
permission to draw down funds for rehabilitation activities instead of paying costs from out-of-pocket and then seeking
reimbursement. Therefore, City staff is proposing to extend both agreements (DCNCity and CityIMBCDC) so that they are
co-terminus and both expire on March 1,2013 in accordance with the four year NSPI expenditure plan established by HUD,
and that both agreements are amended to include the option of a "draw down" of funds versus a reimbursement process to
cover the costs of rehabilitation of the projects.
I I
Advisory Board Recommendation:
NIA
Financial Information:
I I I Source of Funds: Amount Account Approved I
I Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Anna Parekh
NSP
OBPl
1
2
Total
MIAMIBEACH
City of Miami Bwch, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: May 11,2011
SUBJECT: A RESOLUTION OF THE MAYOR AND ClTY COMMISSION OF THE ClTY OF
MIAMI BEACH, FLORIDA, APPROVING AN AMENDMENT TO THE
AGREEMENT BETWEEN THE STATE OF FLORIDA DEPARTMENT OF
COMMUNITY AFFAIRS (DCA) AND THE CITY, DATED NOVEMBER 24,2009,
FOR THE ALLOCATION OF NSPI FUNDS; AND AN AMENDMENT TO THE
RELATED AGREEMENT BETWEEN THE ClTY AND MIAMI BEACH
COMMUNITY DEVELOPMENT CORPORATION (MBCDC), DATED JANUARY
21, 2010, FOR THE ALLOCATION OF NSPI FUNDS; SAID AMENDMENTS
EXTENDING THE RESPECTIVE EXPIRATION TERMS OF EACH
AGREEMENT TO MARCH I, 2013, AND AMENDING BOTH AGREEMENTS
TO FACILITATE THE DRAW DOWN OF FUNDS; FURTHER AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE ANY NECESSARY
AMENDMENTS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Resolution No. 2009-27039 was adopted by the City Commission on March 18, 2009, approving
the City's application for and planned use of funds available through the United States
Department Of Housing and Urban Development's (HUD) Neighborhood Stabilization Program 1
(NSPI) funds for the purchase and rehabilitation-of one or more multi-family buildings to be kept
as rental properties to benefit income qualified households in accordance with the NSPI
regulations, with an end goal of stabilizing neighborhoods impacted by foreclosures.
The City of Miami Beach was awarded a total of $9,305,268 in NSPI funds through an initial
allocation and two subsequent allocations. The State's Department of Community Affairs (DCA)
is the pass-through entity handling HUD's NSPI allocation to the City of Miami Beach.
On September 9, 2009, the City approved Resolution No. 2009-27175 authorizing the execution
of the Federally-funded Subgrant Agreement with DCA. That Agreement for $2,549,551 was
subsequently amended to include the additional allocations in the amounts of $4,755,717 and
$2,000,000 (awarded on March 24, 201 0, and July 30, 2010, respectively). The expiration date of
the initial Agreement is November 23, 201 1.
After conducting a duly-noticed procurement process, the City Commission awarded
$2,376,181.53 of the initial NSPI allocation to Miami Beach Community Development
Corporation (MBCDC) for the acquisition of a 16-unit building. That Agreement was subsequently
NSP7 Agreement Extension with DCA & MBCDC
0511 7/'2077
Page 2 of 2
amended (with Commission approval) to allow for the allocation of additional NSPI funds
received by the City to MBCDC (in the amount of $4,432,328 and $1,864,000 respectively), which
was used to acquire two more buildings, providing for a total of 60 units being rehabilitated to
assist income eligible persons, as well as stabilize neighborhoods affected by foreclosure. The
expiration date of the MBCDC Agreement for NSPI funds is July 20, 201 1.
While 82% of the NSPI funds allocated to MBCDC have been expended, one of the highest
expenditure rates for this program in the State, current economic and banking conditions have
impacted MBCDC's ability to obtain construction lines of credit and have delayed completion of
the contractually required rehabilitation activities. After conferring with DCAINSPI
representatives, City staff was informed that the majority of its NSPI sub-recipients are likewise
experiencing similar delays and have also requested extensions of time to expend funds. Many
other communities have also requested and been granted permission to draw down funds for
rehabilitation activities instead of paying costs from out-of-pocket and then seeking
reimbursement. Therefore, following the instructions of the DCA staff, City staff is requesting that
the contract between DCA and the City, as well as the corresponding contract between the City
and MBCDC, be amended to extend the expiration date of the agreement. Additionally, DCA staff
also further approved contract amendments to incorporate a draw schedule for construction
rehabilitation activities to alleviate the cash flow concerns of developers. Therefore, City staff is
proposing to extend both agreements (DCAlCity and CityIMBCDC) so that they are co-terminus
and both expire on March 1, 2013 in accordance with the four year NSPI expenditure plan
established by HUD, and that both agreements are amended to include the option of a "draw
down" of funds versus a reimbursement process to cover the costs of rehabilitation of the
projects.
While at this time it is expected that the remaining NSPI funds will be expended and the
rehabilitation of the three buildings will be complete by March 31, 2012 (please see Exhibit "A for
project timelines), extending the expiration date of both contracts will ensure compliance and
prevent unnecessary requests for future extensions should they be necessary. NSP program
rules define completion of the projects as having completed the construction activities and having
the affordable housing units fully occupied by qualified, income-eligible persons.
CONCLUSION
The Administration recommends that the Mayor and City Commission authorize an amendment
to both NSPI agreements with DCA and with MBCDC, to allow for an extension of time for
expenditure of funds through March 1, 2013, and corresponding amendments to facilitate a draw
down basis instead of a reimbursement basis; and further authorize the Mayor and the City Clerk
to execute any documentation necessary to effectuate the amendments to the agreements.
JMGIHM FIAPlrs
T:\AGENDA\2011\5-11-1 I\NSP Agreement EXTENSION for DCA & MBCDC - MEMO.doc
RESOLUTIONS TO BE SUBMITTED
City Commission Meeting
City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive
May I I, 201 1
Mayor Matti Herrera Bower
Vice-Mayor Jonah Wolfson
Commissioner Jorge Exposito
Commissioner Michael Gdngora
Commissioner Jerry Libbin
Commissioner Edward L. Tobin
Commissioner Deede Weithorn
City Manager Jorge M. Gonzalez
City Attorney Jose Smith
City Clerk Robert E. Parcher
Visit us af www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings.
ATTENTION ALL LOBBYISTS
Chapter 2, Article VII, Division 3 of the City Code of Miami Beach entitled "Lobbyists" requires the
registration of all lobbyists with the City Clerk prior to engaging in any lobbying activity with the City
Commission, any City Board or Committee, or any personnel as defined in the subject Code sections.
Copies of the City Code sections on lobbyists laws are available in the City Clerk's office. Questions
regarding the provisions of the Ordinance should be directed to the Office of the City Attorney.
REGULAR AGENDA
R5 - Ordinances
R5A An Ordinance Amending The Code Of The City Of Miami Beach, By Amending Chapter 2, Entitled
"Administration," By Amending Article Ill, Entitled "Agencies, Boards And Committees," By Amending
Division 2, Entitled "Disability Access Committee," By Amending Sec. 2-3l(d) To Increase The
Number Of Members From Seven (7) To Fourteen (14) And Amending The Quorum Requirement;
Providing For Codification, Repealer, Severability, And An Effective Date. 10: 16 a.m. Second
Readinn Public Hearing (Page 149)
(Requested by Commissioner Edward L. Tobin)
(Legislative Tracking: City Clerk's Office)
(Continued from April 13, 201 IIReferred to Neighborhood/Community Affairs Committee)
Regular Agenda, May 11,201 1
R5 - Ordinances (Continued)
R5B An Ordinance Amending The Code Of The City Of Miami Beach, By Amending Chapter 106, Entitled
"Traffic And Vehicles," By Amending Article 11, Entitled "Metered Parking," By Amending Division 1,
Entitled "Generally," By Amending Section 106-55, Entitled "Parking Rates, Fees, And Penalties" To
Provide Rates And Criteria For The Preferred Parking Lot Located At 18th Street And Meridian
Avenue, Including Providing Penalties And Amending The Fees For The Lot For Food And Beverage
Social Events At The Miami Beach Convention Center From $15.00 To $10.00, Providing For
Codification, Repealer, Severability, And An Effective Date. 10:17 a.m. Second Reading Public
Hearing (Page 153)
(Requested by Finance & Citywide Projects Committee)
(Legislative Tracking: Parking Department)
(First Reading on April 13, 201 1)
R5C An Ordinance Amending The Code Of The City Of Miami Beach, By Amending Chapter 2,
"Administration," Article II, "City Commission," By Enacting A New Section 2-1 2, "Meeting Agendas,''
Requiring Proposed Ordinances And Charter Amendments That Appear On A City Commission Or
Commission Committee Agenda To Have A Commissioner Sponsor Identified; Providing For
Repealer; Codification; Severability; And An Effective Date. 10:20 a.m. Second Reading Public
Hearing (Page 161)
(Requested by Vice-Mayor Jonah Wolfson)
(Legislative Tracking: City Attorney's Office)
(Continued from April 13, 201 IIReferred to Land Use & Development Committee)
R5D An Ordinance Amending The Code Of The City Of Miami Beach, By Amending Chapter 74, Entitled
"Peddlers And Solicitors," By Amending Article Ill, Entitled "Panhandling On Public Property," By
Amending Section 74-76, Entitled "Definitions," By Providing Definitions For Financial Institution And
For High Volume Intersections; And By Amending Section 74-78, Entitled "Panhandling On Public
Property," By Adding Additional Locations Where Soliciting Or Panhandling On Public Property Will
Be Considered Unlawful; Providing For Repealer; Severability; Codification; And An Effective Date.
10:25 a.m. Second Readina Public Hearing (Page 167)
(Requested by Commissioner Michael Gongora)
(Legislative Tracking: Code Compliance)
(First Reading on April 13, 201 1)
Regular Agenda, May 11,201 1
R5 - Ordinances (Continued)
R5E North Beach Town Center Zoning & Comprehensive Plan Amendments (Page 177)
1. An Ordinance Amending Part II: Goals, Objectives And Policies Of The City Of Miami Beach
Comprehensive Plan, Policy 1.2 Of Objective 1: Land Development Regulations Of The
Future Land Use Element, By Adding New Categories "Town Center Core" (TC-1); "Town
Center Mixed Use" (TC-2); And "Town Center Residential Office" (TC-3); And Authorizing And
Directing The City Administration To Submit The Adopted Amendments To The Florida
Department Of Community Affairs And Any Other Required State And Local Agencies;
Providing For Repealer, Severability, Codification And An Effective Date. 5:00 p.m. Second
Reading Public Hearing (Page 195)
2. An Ordinance Amending The Future Land Use Map Of The City's Comprehensive Plan For
The North Beach Town Center From CD-3, "Commercial, High Intensity" To TC-1, "Town
Center Core"; From CD-2, "Commercial, Medium Intensity" To TC-2, "Town Center Mixed
Use"; And From RM-1, "Residential Multifamily, Low Intensity" To TC-3, "Town Center
Residential Office"; ); And Authorizing And Directing The City Administration To Submit The
Adopted Amendments To The Florida Department Of Community Affairs And Any Other
Required State And Local Agencies; Providing For Repealer, Severability, Codification And An
Effective Date. 5:00 p.m. Second Reading Public Hearing (Page 203)
3. An Ordinance Amending The City's Land Development Regulations, By Amending Chapter
142, "Zoning Districts And Regulations1', Article 11, "District Regulations", By Creating A New
Division 20, "TC North Beach Town Center Districts", Creating New Zoning Districts TC-1,
Town Center Core; TC-2, Town Center Mixed Use; And TC-3, Town Center Residential
Office; Providing For Purpose And Intent, Definitions, Main Permitted, Conditional, Accessory
And Prohibited Uses, Development Regulations, Design Review Standards, And Parking
Regulations; Amending Chapter 130, "Off-Street Parking", Article Ill "Districts; Requirements",
Section 130-31, "Parking Districts Established", Amending The Boundaries Of Parking District
4; Amending Article Ill, Section 130-68, "Commercial And Noncommercial Parking Garages,"
Adopting New Regulations In TC-3 And GU For Commercial And Noncommercial Parking
Garages; Amending Chapter 138, "Signs", Article V, "Sign Regulations By Districts", Section
138-1 72, "Schedule Of Sign Regulations For Principal Use Signs"; Creating A New Section
138-1 74, "North Beach Town Center Signage"; Amending Chapter 142, Division 4, "Alcoholic
Beverages", Sections 142-1301 And 142-1302 To Include TC Districts. 5:00 p.m. Second
Reading Public Hearing (Page 209)
4. An Ordinance Amending The Official Zoning District Map, Referenced In Section 142-72 Of
The City Code, By Changing The Zoning District Classifications For The North Beach Town
Center From CD-3, "Commercial, High Intensity" To TC-1, "Town Center Core"; From CD-2,
"Commercial, Medium Intensity" To TC-2, "Town Center Mixed Use"; And From RM-1,
"Residential Multifamily, Low Intensity" To TC-3, "Town Center Residential Office" And TC-
3(C) "Town Center Conditional Neighborhood Commercial"; And Amending The Affected
Portion Of The City's Official Zoning District Map To Correspond With These Changes.
5:00 p.m. Second Reading Public Hearinq (Page 233)
(Requested by the Land Use & Development Committee and the Planning Board)
(Legislative Tracking: Planning Department)
(First Reading Public Hearing on September 15, 2010)
Regular Agenda, May 11,201 1
R5 - Ordinances (Continued)
R5F An Ordinance Amending Chapter 82 Of The City Code, Entitled "Public Property," By Amending
Article VI, Entitled "Naming Of Public Facilities And Establishments Of Monuments And Memorials",
By Amending Section 82-501(C), To Exempt The Miami Beach Botanical Garden From The
Provisions Of Said Article VI, Subject To The Terms And Conditions Contained In This Ordinance;
Providing For Repealer, Severability, Codification And Effective Date. First Reading (Page 239)
(Requested by Commissioner Jerry Libbin)
(Legislative Tracking: Real Estate, Housing & Community Development)
R7 - Resolutions
R7A A Resolution Accepting The Recommendation Of The City Manager Pertaining To The Ranking Of
Proposals Pursuant To Request For Proposals (RFP) No 17-1 011 I, For Parking Attendants For The
City's Parking Garages; Authorizing The Administration To Enter Into Negotiations With The Top-
Ranked Proposer, Standard Parking Corporation, And Should The Administration Not Be Successful
In Negotiating An Agreement With The Top-Ranked Proposer That Results In A Lower Annual Cost
Than The Current Contract With Impark, Authorizing Negotiations With The Second-Ranked
Proposer, Seven One Seven Parking Enterprises, And Should The Administration Not Be Successful
In Negotiating An Agreement With The Second-Ranked Proposer That Results In A Lower Annual
Cost Than The Current Contract With Impark, Authorizing The First Year Renewal Of Imperial
Parking's Contract Effective August 12, 201 1. (Page 249)
(Parking Department/Procurement)
R7B A Resolution Approving The Substantive Terms Of An Agreement Between The City And Coca Cola
For An Exclusive Non-Alcoholic Beverage Municipal Marketing Partnership For Vending And
Dispensing In Certain City-Owned Properties, With Said Proposed Agreement Having An Initial Term
Of Ten (1 0) Years; Authorizing The City Manager And City Attorney's Office To Negotiate And Draft
The Final Agreement, Based Upon The Approved Terms (As Further Referenced In The Term Sheet
Attached As Exhibit "A To This Resolution); And Authorizing The Mayor And City Clerk To Execute
The Final Agreement; Provided, However, That In The Event That The Final Negotiated Agreement
Includes Any Term Or Terms Which Substantially Deviate From The Approved Substantive Terms
(As Referenced In The Attached Term Sheet), Or Contain New And/or Additional Terms Which, In
The City Manager And City Attorney's Opinion, Materially Alter The Proposed Transaction (As
Referenced In The Approved Term Sheet), Then Requiring That The Final Negotiated Agreement To
Be Brought To The City Commission For Its Consideration. (Page 309)
(City Manager's Office)
(Memorandum & Resolution to be Submitted in Supplemental)
Regular Agenda, May I I, 201 1
R9 - New Business and Commission Requests
R9A Board And Committee Appointments. (Page 31 3)
(City Clerk's Office)
R9A1 Board And Committee Appointments - City Commission Appointments. (Page 31 7)
(City Clerk's Office)
R9A2 Nominate Ricky Arriola As One Of The City's Representatives To The Adrienne Arsht Center For The
Performing Arts Center Trust. (Page 323)
(Requested by Mayor Matti Herrera Bower)
R9B1 Dr. Stanley Sutnick Citizen's Forum. (12:30 p.m.) (Page 327)
R9B2 Dr. Stanley Sutnick Citizen's Forum. (5:30 p.m.)
R9C Discussion Regarding Changing The Flamingo Park Master Plan To Include A Bathroom In The Tot
Lot; And Discuss The Design Of The Tennis Club House And Tennis Courts. (Page 329)
(Requested by Commissioner Edward L. Tobin)
(Deferred from April 13, 201 1)
R9D Discussion Regarding The Dunlop Orange Bowl Tennis Tournament. (Page 331)
(Requested by Commissioner Edward L. Tobin)
(Deferred from April 13, 201 1)
R9E The Committee Of The Whole Will Meet During Lunch Recess Of The May 1 1,201 1 City Commission
Meeting At The City Manager's Office Large Conference Room To Discuss Interim Status Report Of
Internal Audits. (Page 333)
(Budget & Performance Improvement)
R9F The Committee Of The Whole Will Meet During Lunch Recess Of The May 1 1,201 1 City Commission
Meeting At The City Manager's Office Large Conference Room To Discuss The Fiscal Year (FY)
201 1/12 Proposed Operating Request For The Office Of The Mayor And City Commission.
(Page 343)
(Budget & Performance Improvement)
R9G Presentation By Marlon Hill On Best Of The Best Weekend Coordination. (Page 345)
(Requested By Mayor Matti Herrera Bower)
R9H Discussion And Report Regarding The Bayshore Neighborhood Par 3 Golf Course. (Page 347)
(Requested by Commissioner Jorge R. Exposito)
Regular Agenda, May 11,201 1
R9 - New Business and Commission Requests (Continued)
R91 Discussion Regarding A Request From Tremont Towing To Amend Their Towing Permit Minimum
Requirements For Vehicle Storage. (Page 349)
(Requested by Commissioner Jerry Libbin)
(Legislative Tracking: Parking Department)
(Memorandum to be Submitted in Supplemental)
Reports and Informational ltems
Reports and lnformational ltems (see LTC #150-2011)
End of Renular Agenda
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.rniarnibeachfl.gov
HOW A PERSON MAY APPEAR BEFORE THE ClTY COMMISSION OF
THE ClTY OF MIAMI BEACH, FLORIDA
THE REGULARLY SCHEDULED MEETINGS OF THE CITY COMMISSION ARE ESTABLISHED BY RESOLUTION. SCHEDULED
MEETING DATES ARE AVAILABLE ON THE CITY'S WEBSITE, DISPLAYED ON MBN 77, AND ARE AVAILABLE IN THE ClTY
CLERK'S OFFICE. COMMISSION MEETINGS COMMENCE NO EARLIER THAN 9:00 A.M. GENERALLY THE ClTY
COMMISSION IS IN RECESS DURING THE MONTH OF AUGUST.
1 . DR. STANLEY SUTNICK CITIZENS' FORUM will be held during the first Commission meeting each month. The Forum is split
into two (2) sessions, 1 2:30 p.m. and 5:30 p.m., or as soon as possible thereafter, provided that the Commission Meeting
has not already adiourned prior to the time set for either session of the Forum. In the event of adiournment prior to the Stanley
Sutnick Citizens' Forum, notice will be posted on MBN 77, and posted at City Hall. Approximately thirty (30) minutes will be
allocated for each session, with individuals being limited to no more than three (3) minutes or for a time period established by
the Mayor. No appointment or advance notification is needed in order to speak to the Commission during this Forum.
2. Prior to every Commission meeting, an Agenda and backup material are published by the Administration. Copies of the
Agenda may be obtained at the City Clerk's Office on the Monday prior to the Commission regular meeting. The complete
Agenda, including all backup material, is available for inspection beginning the Monday prior to the Commission meeting at
the City Clerk's Office and at the following Miami Beach Branch Libraries: Main, North Shore, and South Shore. The
information is also available on the City's website: www.miamibeachfl.gov the Friday prior to a Commission Meeting.
Any person requesting placement of an item on the Agenda must provide a written statement with his/her complete address
and telephone number to the Office of the City Manager, 1700 Convention Center Drive, 4th Floor, Miami Beach, FI 33 139,
briefly outlining the subject matter of the proposed presentation. In order to determine whether or not the request can be
handled administratively, an appointment may be scheduled to discuss the matter with a member of the City Manager's staff.
"Requests for Agenda Consideration" will not be placed on the Agenda until after Administrative staff review. Such review will
ensure that the issue is germane to the City's business and has been addressed in sufficient detail so that the City Commission
may be fully apprised. Such written requests must be received in the City Manager's Office no later than noon on Monday of
the week prior to the scheduled Commission meeting to allow time for processing and inclusion in the Agenda package.
Presenters will be allowed sufficient time, within the discretion of the Mayor, to make their presentations and will be limited to
those subjects included in their written requests.
4. Once an Agenda for a Commission Meeting is published, persons wishing to speak on item(s) listed on the Agenda, other than
~ublic hearing items and the Dr. Stanley Sutnick Citizens Forum, should call or come to City Hall, Office of the City Clerk,
1700 Convention Center Drive, telephone 673-741 1 , before 5:00 p.m., no later than the day prior to the Commission meeting
and give their name, the Agenda item to be discussed, and if known, the Agenda item number.
5. All persons who have been listed by the City Clerk to speak on the Agenda item in which they are specifically interested, and
persons granted permission by the Mayor, will be allowed sufficient time, within the discretion of the Mayor, to present their
views. When there are scheduled public hearings on an Agenda item, IT IS NOT necessary to register at the City Clerk's
Office in advance of the meeting. All persons wishing to speak at a public hearing may do so and will be allowed sufficient
time, within the discretion of the Mayor, to present their views.
6. If a person wishes to address the Commission on an emergency matter, which is not listed on the Agenda, there will be a
period allocated at the commencement of the Commission Meeting when the Mayor calls for additions to, deletions from, or
corrections to the Agenda. The decision as to whether or not the matter will be heard, and when it will be heard, is at the
discretion of the Mayor. On the presentation of an emergency matter, the speaker's remarks must be concise and related to a
specific item. Each speaker will be limited to three minutes, or for a longer or shorter period, at the discretion of the Mayor.
201 1 Schedule of City of Miami Beach
City Commission and Redevelopment Agency (RDA) Meetings
Meetings begin at 9:00 a.m., and are held in the City Commission Chambers, Third Floor, City Hall,
1 700 Convention Center Drive, Miami Beach, Florida.
Commission Meetings Alternate Meetings
January 19 (Wednesday) January 26 (Wednesday)
February 9 (Wednesday) February 16 (Wednesday)
March 9 (Wednesday) March 16 (Wednesday)
April 1 3 (Wednesday) April 27 (Wednesday]
May 1 1 (Wednesday) May 18 (Wednesday]
June 1 (Wednesday)
July 13 Wednesday) July 20 Wednesday)
August - Cify Commission in recess
September 14 (Wednesday)
October 1 9' (Wednesday] October 26 (Wednesday)
November 2 (Wednesday] - Election related only
November 16 (Wednesday] - If Run-off Election only
December 14 (Wednesday] December 2 1 (Wednesday)
F:\CLER\$ALL\a City Commission\201 1 Schedule of City of Miami Beach.docx
COMMISSION ITEM SUMMARY
Condensed Title:
An Ordinance Amending The Code Of The City Of Miami Beach, By Amending Chapter 2, Entitled
"Administration," By Amending Article Ill, Entitled "Agencies, Boards And Committees," By Amending
Division 2, Entitled "Disability Access Committee," By Amending Sec. 2-31(D) To Increase The Number
Of Members From Seven (7) To Fourteen (14) And Amending The Quorum Requirement; Providing For
Codification, Repealer, Severability, And An Effective Date..
Key Intended Outcome Supported: 1 NlA
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Issue:
Shall the Mayor and City Commission amend the City Code by amending Sec. 2-31(D) to increase the
number of members from seven (7) to fourteen (14) and increase the quorum from three (3) to eight (8)
members?
Item Summary/Recommendation:
SECOND READING PUBLIC HEARING 1
This ordinance was approved on first reading at the February 9,201 1, Commission meeting with a referral
to the Neighborhood/Community Affairs Committee (NCAC). The item is still pending to be heard by the
NCAC.
The Disability Access Committee (DAC) voted unanimously to increase its board membership from seven
(7) members to fourteen (14) members and to change the quorum requirement from three (3) members to
eight (8) members.
At the request of the DAC, the proposed amendment was referred to the NeighborhoodlCommunity Affairs
Committee (NCAC) by the City Commission on July 14,2010. At the NCAC meeting of December 14,
2010, the Committee moved to recommend to the City Commission increasing the members of the DAC
from seven (7) to fourteen (14) and increasing the quorum from three (3) to eight (8) members.
The Administration recommends to open and continue the public hearing to June 1, 201 1 Commission
Meeting, unless the item is approved at the May 5'h Neighborhood/Community Affairs Committee Meeting.
Advisory Board Recommendation:
Neighborhood/Community Affairs Committee meeting of 12/14/2010 and accepted by the City
Commission on January 19,201 1.
Financial Information:
I source of Amount Account I I Funds:
I
1 I - r) 1 I
City Clerk's Office Legislative Tracking: I Robert Parcher, Ext 6451
u
OBPI
AGE MCTA ITEM f?SA
3
Total
Financial Impact Summary: the estimated value of an annual citywide decal is $492.75. The annual
estimated value for seven additional parking decals will bring a cost to the City of $3,449.25 assuming all
members apply for the decal.
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 331 39, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
/'
FROM: Jorge M. Gonzalez, City Manager
SECOND READING
DATE: May 11,2011 PUBLIC HEARING
SUBJECT: AN ORDINANCE AMENDING THE CODE OF THE CITY OF MIAMI BEACH, BY
AMENDING CHAPTER 2, ENTITLED "ADMINISTRATION," BY AMENDING
ARTICLE Ill, ENTITLED "AGENCIES, BOARDS AND COMMITTEES," BY
AMENDING DIVISION 2, ENTITLED "DISABILITY ACCESS COMMITTEE," BY
AMENDING SEC. 2-31(D) TO INCREASE THE NUMBER OF MEMBERS FROM
SEVEN (7) TO FOURTEEN (14) AND AMENDING THE QUORUM REQUIREMENT;
PROVIDING FOR CODIFICATION, REPEALER, SEVERABILITY, AND AN
EFFECTIVE DATE.
ADMINISTRATION RECOMMENDATION
The Administration recommends to open and continue the public hearing to June 1, 2011
Commission Meeting, unless the item is approved at the May 5th Neighborhood/Community
Affairs Committee Meeting.
BACKGROUND
This ordinance was approved on first reading at the February 9, 201 1, Commission meeting
with a referral to the Neighborhood/Community Affairs Committee (NCAC). The item is still
pending to be heard by the NCAC.
The Disability Access Committee (DAC) voted unanimously to increase its board membership
from seven (7) members to fourteen (14) members and to change the quorum requirement from
three (3) members to eight (8) members.
At the request of the DAC, the proposed amendment was referred to the Neighborhood1
Community Affairs Committee (NCAC) by the City Commission on July 14, 2010. At the NCAC
meeting of December 14, 2010, the Committee moved to recommend to the City Commission
increasing the members of the DAC from seven (7) to fourteen (14) and increasing the quorum
from three (3) to eight (8) members.
Subsequently, at the January 19, 201 1 Commission Meeting, the City Commission approved,
via acceptance of the NCAC report, the recommended changes.
CONCLUSION
As requested, the ordinance amends the Code of the City of Miami Beach, by amending
Chapter 2, Article Ill, "Agencies, Board and Committees," Division 2, "Disability Access
Committee" Sec. 2-31(d) to increase the board membership from seven (7) members to
fourteen (14) members and to increase the quorum from three (3) to eight (8) members.
JMGIREP
T:\AGENDAEOI 1\5-11-1 I\DAC MEMO.docx
ORDINANCE NO.
AN ORDINANCE AMENDING THE CODE OF THE ClTY OF MIAMI
BEACH, BY AMENDING CHAPTER 2, ENTITLED
"ADMINISTRATION," BY AMENDING ARTICLE Ill, ENTITLED
"AGENCIES, BOARDS AND COMMITTEES," BY AMENDING
DIVISION 2, ENTITLED "DISABILITY ACCESS COMMITTEE," BY
AMENDING SEC. 2-31(D) TO INCREASE THE NUMBER OF
MEMBERS FROM SEVEN (7) TO FOURTEEN (14) AND AMENDING
THE QUORUM REQUIREMENT; PROVIDING FOR CODIFICATION,
REPEALER, SEVERABILITY, AND AN EFFECTIVE DATE.
WHEREAS, the Disability Access Committee (DAC) voted unanimously to increase its
board membership from seven (7) members by adding an additional seven (7) members for a
total of fourteen (14) members; and
WHEREAS, the item was referred to the Neighborhood/Community Affairs Committee
(NCAC) by the City Commission on July 14, 2010 to discuss an amendment to increase the
membership on the Disability Awareness Committee and, at its December 14, 2010 meeting,
the NCAC moved to recommend to the City Commission the increase in the number of
members of the DAC from seven (7) to fourteen (14); and
WHEREAS, at the January 19, 2011 City Commission meeting, the City Commission
approved the recommendation to increase the number of members of the DAC from seven (7)
to fourteen (14) members, which also requires an amendment to the DAC's quorum
requirement.
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND ClTY COMMISSION OF
THE ClTY OF MIAMI BEACH, FLORIDA:
SECTION 1. That Section 2-31 (d) of Chapter 2 of the City Code is hereby amended as follows:
Chapter 2
ADMINISTRATION
Article Ill. Agencies, Boards And Commipees
Division 2. Disability Access Committee
Sec. 2-31. - Established; purpose; composition.
(d) Composition. The disability access committee shall be composed of WBR fourteen voting
members -cct the mayor and each city commissioner^ shall make
two direct amointments. A quorum shall consist of #wee eight members. Formal action of the
board shall require at least #wee eight votes. Consideration shall be given, but not limited to, the
following categories: persons having mobility impairment; deaf and/or hard-of-hearing persons
in the community; blind and/or vision-impaired persons in the community; mental, cognitive or
developmental disabilities; and the industries of tourism and convention, retail, hospitality
(restaurant or hotel), and health care (or rehabilitation). The city attorney's office shall provide
legal counsel.
SECTION 2. CODIFICATION.
It is the intention of the City Commission, and it is hereby ordained that the provisions of
this ordinance shall become and be made part of the Code of the City of Miami Beach as
amended; that the sections of this ordinance may be renumbered or re-lettered to accomplish
such intention; and that the word "ordinance" may be changed to "section" or other appropriate
word.
SECTION 3. REPEALER.
All ordinances or parts of ordinances and all sections and parts of sections in conflict
herewith are hereby repealed.
SECTION 4. SEVERABILITY.
If any section, subsection, clause or provision of this Ordinance is held invalid, the
remainder shall not be affected by such invalidity.
SECTION 5. EFFECTIVE DATE.
Passed and adopted this day of , 2011.
This Ordinance shall take effect the - day of ,201 1
ATTEST:
MAYOR MATTI HERRERA BOWER
ROBERT PARCHER, CITY CLERK
T:\AGENDADOl ID-09-1 I\DAC ordinance.docx
APPROVED AS TO
rr
COMMISSION ITEM SUMMARY
Condensed Title:
An Ordinance amending the fees for the Preferred Parking Lot from $15.00 to $10.00 for food and
beverage social events at the Convention Center
Key Intended Outcome Supported:
Improve Parking Availability; Maintain Financial Health and Overall Bond Rating. I
AOEMDA ITEM 8 5!3
Supporting Data (Surveys, Environmental Scan, etc.):
77.2% of respondents rate the availability of parking across the City as too little. Availability of parking was one of
the changes residents identified to Make Miami Beach better to live, work or play.
Issue:
Whether to amend the parking rate at the Preferred Parking Lot from $1 5.00 to $1 0.00 per vehicle for food
and beverage social events at the Miami Beach Convention Center?
Item Summary1Recommendation:
The Mayor and Commission amended the Criteria for Social Events deleting the requirement to have a
minimum attendance of seventy-five (75) attendees. The amendment shall reflect no minimum
requirement for the number of attendees.
Centerplate and Global Spectrum both have been charged with increasing social event business at the
Convention Center. Parking rates have routinely been cited by potential clients as a reason for not
selecting the Convention Center for the event. The Administration, Global Spectrum and the Convention
Center Advisory Board recommend the following criteria which are narrowly tailored for the social event
market: Be booked solely as a Food and Beverage function to include but not limited to at least one (1 ) of
the following: Breakfast; LunchIBrunch; Dinner; Reception:
1. Excludes exhibits, separate meetings held outside of the primary location, and cannot be associated with a
convention, tradeshow, public show andlor corporate meeting.
2. Produce, at the client's sole expense, an approved coupon that is sent either by the Food & Beverage
Concessionaire or the Convention Center's management Company, via mail to all confirmed attendees prior
to the day of the event. A copy must be presented to the CMB Parking Department within five (5) business
days of a fully executed agreement for approval.
3. MBCC in-house Food & Beverage Concessionaire must provide, in writing, to the CMB Parking Department
within five (5) business days of an executed agreement the following information:
Name of Event; Date of Event; Approximate Attendance; MBCC Food and Beverage Contact information; ;
Client's name and cell phone number.
4. The approved coupon can only be used the day of the event; the coupon can only be used in the
designated Preferred Parking Lot ("P" lot); only the original coupon (not a copy) will be presented and
accepted by the parking lot attendant. If these rules are not followed, guest will pay full parking rate.
5. Coupons must include the date the coupon is valid for, the name of the event and be sequentially
numbered.
The proposed amendment is estimated to have the following annual fiscal impact: (1) an additional 44
events may be booked at the Convention Center; (2) generate $588,000 in new revenue at the Convention
Center; and (3) increase parking revenues by $43,000.
Recommendation: Approve at second and final public hearing.
Advisory Board Recommendation:
Trans~ortation and Parkina Committee - On February 7,201 1, the Committee approved the recommended
amendment. Finance and Citvwide Committee - On February 24,201 I, the Committee approved the
recommended amendment.
Financial Information:
Source of
Funds:
I.
OBPl
Financial Impact Summary:
T:
Approved
1
2
Total
Amount Account
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.rniamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager 9%
DATE: May 1 1, 201 1 WECOND AND FINAL PUBLIC HEARING
SUBJECT: AN ORDINANCE AMENDING THE FEES FORTHE PREFERRED PARKING LOT
FROM $15.00 TO $40.00 FOR FOOD AND BEVERAGE SOCIAL EVENTS AT
THE CONVENTION CENTER
ADMINISTRATION RECOMMENDATION
The Administration recommends that the Mayor and Commission approve the amendment
at second and final public hearing.
ANALYSIS
Centerplate and Global Spectrum both have been charged with increasing social event
business at the Convention Center. To that end, both entities have increased their efforts
and have been moderately successful in booking smaller pieces of business. Parking rates
have routinely been cited by potential clients as a reason for not selecting the Convention
Center for the event.
On September 21, 2010, the Convention Center Advisory Board (CCAB) was reviewing
recent social catering sales activity and discussed the City's ordained parking rates for the
Convention Center area. The CCAB discussed the matter extensively and felt the City
should consider developing a different parking rate structure for social events in order to
increase bookings. Subsequently, a resolution of the CCAB was unanimously passed to
request the City Commission consider a parking program to incentivize social business.
The City Commission referred this matter to the Finance and Citywide Projects Committee
and Transportation and Parking Committee at their regularly scheduled Commission
meeting on January 19,201 1.
TRANSPORTATION AND PARKING COMMITTEE
The Transportation and Parking Committee met on February 7,201 1 and considered this
matter. The item was presented to the Committee by the Chair of the Convention Center
Advisory Board and City Staff. The committee unanimously recommended in favor of
creating the aforementioned program to help increase social business at the Convention
Center.
May I I, 201 I City Commission Memo
Parking Rate Ordinance Amendment - Second and Final Public Hearing
Page 2 of 3
FINANCE AND CITYWIDE PROJECTS COMMITTEE
The Finance and Citywide Projects Committee met on February 24,201 1 and considered
this matter. The item was presented to the Committee by Max Sklar, Director of Tourism
and Cultural Development. The committee voted in favor of creating the aforementioned
program to help increase social business at the Convention Center.
COMMISSION ACTION - FIRST READING
The Mayor and Commission discussed the item at first reading on April 13, 2011 and
amended the Criteria for Social Events, deleting the requirement to have a minimum
attendance of seventy-five (75) attendees. The proposed amendment reflects that there is
no minimum requirement for the number of attendees in order to qualify for the lower parking
rate.
CRITERIA FOR SOCIAL EVENTS
The Administration, Global Spectrum and the Convention Center Advisory Board
recommend the following criteria trigger the proposed $10.00 parking rate. These criteria are
narrowly tailored for the social event market:
1. Be booked solely as a Food and Beverage function to include but not limited to at
least one (I) of the following:
a. Breakfast
b. LunchIBrunch
c. Dinner
d. Reception
2. Excludes exhibits, separate meetings held outside of the primary location, and
cannot be associated with a convention, tradeshow, public show andlor corporate
meeting.
3. Produce, at the client's sole expense, an approved coupon that is sent either by the
Food & Beverage Concessionaire or the Convention Center's management
Company, via mail to all confirmed attendees prior to the day of the event. A copy
must be presented to the CMB Parking Department within five (5) business days of a
fully executed agreement for approval.
4. MBCC in-house Food & Beverage Concessionaire must provide, in writing, to the
CMB Parking Department within five (5) business days of an executed agreement
the following information:
a. Name of Event
b. Date of Event
c. Approximate Attendance
d. MBCC Food and Beverage Contact information
e. Client's name and cell phone number
5. The approved coupon can only be used the day of the event; the coupon can only be
used in the designated Preferred Parking Lot ("P lot); only the original coupon (not a
May 1 I, 201 1 City Commission Memo
Parking Rate Ordinance Amendment - Second and Final Public Hearing
Page 3 of 3
copy) will be presented and accepted by the parking lot attendant. If these rules are
not followed, guest will pay full parking rate.
6. Coupons must include the date the coupon is valid for, the name of the event and be
sequentially numbered.
FISCAL IMAPCT:
The proposed reduction of the parking rate from $15.00 to $10.00 per vehicle for food and
beverage social events at the Convention Center is estimated to have the following annual
fiscal impact:
An additional 44 events may be booked at the Convention Center.
Generate $588,000 in new revenue at the Convention Center.
Increase parking revenues by $43,000.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the item on
second and final public hearing.
ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MlAMl BEACH, FLORIDA, AMENDING THE CODE OF THE
ClTY OF MlAMl BEACH, BY AMENDING CHAPTER 106, ENTITLED
"TRAFFIC AND VEHICLES," BY AMENDING ARTICLE II, ENTITLED
"METERED PARKING," BY AMENDING DIVISION I, ENTITLED
"GENERALLY," BY AMENDING SECTION 106-55, ENTITLED
"PARKING RATES, FEES, AND PENALTIES" TO PROVIDE RATES
AND CRITERIA FOR THE PREFERRED PARKING LOT LOCATED AT
18~~ STREET AND MERIDIAN AVENUE, INCLUDING PROVIDING
PENALTIES AND AMENDING THE FEES FOR THE LOT FOR FOOD
AND BEVERAGE SOCIAL EVENTS AT THE MIAMI BEACH
CONVENTION CENTER FROM $15.00 TO $10.00, PROVIDING FOR
CODIFICATION, REPEALER, SEVERABILITY, AND AN EFFECTIVE
DATE.
WHEREAS, Centerplate and Global Spectrum both have been charged with increasing
social event business at the Convention Center; and
WHEREAS, both entities have increased their efforts and have been moderately
successful in booking smaller functions; however, parking rates have routinely been cited by
potential clients as a reason for not selecting the Convention Center for the event; and
WHEREAS, on September 21, 2010, the Convention Center Advisory Board (CCAB)
discussed the matter extensively and unanimously passed a resolution requesting the City
Commission to consider a parking program to incentivize social business; and
WHEREAS, the City Commission referred this matter to the Finance and Citywide
Projects Committee and to the Transportation and Parking Committee at its regularly scheduled
Commission meeting on January 19, 201 1 ; and
WHEREAS, the Transportation and Parking Committee met on February 7, 2011 and
the Finance and Citywide Projects Committee met on February 24, 201 1 and both committees
approved the item at their respective committee meetings; and
WHEREAS, the Administration, Global Spectrum, and the Convention Center Advisory
Board developed criteria that are narrowly tailored to the social event market with regard to the
proposed parking amendments.
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND ClTY COMMISSION OF
THE ClTY OF MlAMl BEACH, FLORIDA, AS FOLLOWS:
SECTION I. That Chapter 106, "Traffic and Vehicles," Article II, "Metered Parking," Division 1,
"Generally," Section 106-55, "Municipal Parking Garage Rates and Penalties," of the Code of
the City of Miami Beach, Florida, is hereby amended as follows:
CHAPTER 106
TRAFFIC AND VEHICLES
ARTICLE II. METERED PARKING
DIVISION I. GENERALLY
Set. 106-55. Parking rates, fees, and penalties.
(b) Municipal parking garage and Preferred Parking Lot rates and penalties.
Preferred Parkinq Lot (18~~ Street & Meridian Ave)
a. $1 5.00 flat rate per vehicle. -
b. For food and beverage social events at the Miami Beach Convention Center -
JMBCC), $10 flat rate per vehicle. Food and beverage social events at MBCC
shall meet the following criteria:
Be booked solelv as a food and beverage function to include, but not be
limited to, at least one (1) of the following:
i. - breakfast;
ii. - lunch/brunch;
iii. - dinner: and/or
iv. - reception.
Excludes exhibits; separate meetings held outside of the primarv location;
and cannot be associated with a convention, trade show, public show, andlor
corporate meeting.
Produce (at the client's sole ex~ense) an a~proved parking coupon that is
sent either bv the food & beverage concessionaire or the MBCC management
companv, via mail, to all confirmed attendees prior to the dav of the event. A
copv must be presented to the city's parking department for approval within five
/5) business davs of a fully executed agreement for the event.
MBCC in-house food & beverage concessionaire must provide, in writing,
to the citv's parking department, within five (5) business davs of an executed
agreement for the event, the following information:
i. - name of event;
ii. - date of event;
iii. approximate attendance; -
iv. MBCC food and beveraqe contact information; and -
v. - client's name and mobile telephone number.
The approved coupon can only be used the day of the event. The coupon can
only be used in the Preferred Parking Lot. Only the original coupon (not a copy) will
be presented and accepted by the parking lot attendant. If these rules are not
followed, the guest will pav the full parking rate.
Coupons must include the date of the event, the name of the event, and be
sequentially numbered.
SECTION 2. CODIFICATION.
It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is
hereby ordained that the provisions of this ordinance shall become and be made part of the
Code of the City of Miami Beach, Florida. The sections of this ordinance may be renumbered or
relettered to accomplish such intention, and the word "ordinance" may be changed to "section",
"article", or other appropriate word.
SECTION 3. REPEALER.
All ordinarices or parts of ordinances in conflict herewith be and the same are hereby
repealed.
SECTION 4. SEVERABILITY.
If any section, subsection, clause or provision of this Ordinance is held invalid, the
remainder shall not be affected by such invalidity.
SECTION 5. EFFECTIVE DATE.
This Ordinance shall take effect ten (10) days following adoption.
PASSED and ADOPTED this day of ,201 1
ATTEST:
Mayor Matti Herrera Bower
Robert Parcher, City Clerk
Underline denotes new language
denotes deletions 04/25/2011
T:\AGENDA\2011\Aprill3\Regular\PreferredPark1ngLotRateAmend2ndReading.o~d.do~
3
.l8~~ I THURSDAY, APRIL 28,2011 NE .. .... - ............... ......... . .. ........ . . .. . . ..,........ _ .......... .... ...... .. ......... .,,
1' MIAMIBEACH I
CITY OF MIAMI BEACH
NOTICE PUBLIC HEARINGS
NOTICE IS HEREBY given that second readings and public
hearings will be held by the Mayor and City Commission of the City
of Miami Beach, Florida, in the Commission chambers, 3rd floor,
Ci Hall, 1700bnvention Center Drive, Miami Beach, Florida, on
Wednesday, May 11,2011, to consider the following:
5
10:17 a.m.
Ordinance Amending The Code Of The City Of Miami Beach,
By Amending Chapter 106, Entitled "Traffic ~nd' Vehicles," By
Amending Article 11, Entitled "Metered Parking," By Amending
Division 1, Entiled "Generally," By Amending Section 106-55,
Entitled "Parking Rates, Fees, And Penalties" To Provide Rates
And Criteria For The Preferred Parking Lot Located At 18th
Street And Meridian Avenue, Including Providing Penalties And
Amending The Fees For The Lot For Food And Beverage Social
'Events At The Miami Beach Convention Center From $1 5.00 To I :::is may be direded b the Parking Depament I
p5) 673-7275
10:25 a.m.
Ordinance Amending The code Of The City Of Miami Beach,
Byehending Chapter 74, Entitled "Peddlers And Solicitors,"
By Amending Article Ill, Entitled "Panhandling on Pubfic
Property," By Amending Section 74-76, Entitled "Definitions,"
-By Providing Definitions For Financial lnstiitution And For High
Volume Intersections; And By Amending Section 74-78, Entitled
"Panhandling On Public Propeyty," By AddingAdditional Locations
Where Soliciting Or Panhandling On Public Property Will Be . - Considered Unlawful.
Inquiries *may be directed to the Building Department-Code
Compliance (305) 6757555. ,
INTERESTED PARTIES are invited to appear at this meeting or
be represented by an agent or to express their views in writing
addressed to the City Commission c/o the CL Clerk, 1700
, Cnnvention Center Drive, 1' Floor, Ci Hall, Miami Beach, Florida
33139. Any of these items may be opened. and continued and
under such circumstances additional legal notice would not be
provided.
Robert E. Parcher, City Clerk
City of Miami Beach
Pursuant to Section 286.01 05, FL Statutes, the City hereby advisesthe public
that: if a person decides to appeal any decision made by the City Commission
with respect to any matter considered at its meeting or its hearing, such
person must ensure that a verbatim record of the proceedings is made,
which record lncludes the testimony and evidence upon which the appeal
is to be based. This notice does not constiituZe consent by the Ci for the
introduction or admission of otherwise inadmissible or irrelevant evidence,
nor does it authorize challenges or appeals not otherwise allowed by law.
In accordance with the Ameiicans with Disabilities Act of 1990, persons
needing special accommodation to participate in this proceeding, or to
request information on access for persons with disabilities, or to request this
publication in accessible format, or to request sign language interpreters,
should contact the Cii Clerk's Office at (305) 673-741 1, no later than four
days prior to the proceeding. If hearing impaired, contact the Ci Clerk's
office via the Florida Relay Service numbers, (800) 955-.8771 or
50) 955-8770 (VOICE). AD # 656
i
160
MIAMIBEACH
,City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti H. Bower and Members of the City Commission
FROM: Jose Smith, City A
DATE: May 1 1, 201 1 SECOND READING AND
PUBLIC HEARING
SUBJECT: AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MlAMl BEACH, FLORIDA, AMENDING THE CODE OF THE CITY OF MIAMI
BEACH, BY AMENDING CHAPTER 2, "ADMINISTRATION," ARTICLE 11, "CITY
COMMISSION," BY ENACTING A NEW SECTION 2-12, "MEETING
AGENDAS," REQUIRING PROPOSED ORDINANCES AND CHARTER
AMENDMENTS THAT APPEAR ON A CITY COMMISSION OR COMMISSION
COMMITTEE AGENDA TO HAVE A COMMISSIONER SPONSOR IDENTIFIED;
PROVIDING FOR REPEALER; CODIFICATION; SEVERABILITY; AND AN
EFFECTIVE DATE.
RECOMMENDATION
The City Commission should hold the second reading public hearing and consider this ordinance for
adoption based on the recommendation of the Land Use and Development Committee.
BACKGROUND
The subject ordinance was originally placed on the January 19, 201 1 agenda of the City Commission at
the request of Commission Wolfson. The Commission approved the ordinance on first reading. The
ordinance was discussed at the Land Use and Development Committee ("LUDC") meeting of February
23,201 1, and the Committee continued the item for further discussion to its March meeting, at which time
it was further continued for additional discussion. The LUDC discussed the ordinance at its meeting of
April 21, 201 1, and proposed modifying it in three respects: (1) It clarified that one or more members of
the City Commission could sponsor the ordinance; (2) It clarified that sponsorship would be required of
ordinances and charter amendments on any agenda of a Committee of the City Commission; and (3) It
removed the exception for discussion items, from items that the City Manager or City Attorney could place
on a City Commission agenda. This third action limited the items the City Manager or City Attorney may
place on the City Commission agenda to resolutions, and referrals to boards or committees.
The adoption of proposed ordinances is a legislative function vested by the City Charter in the City
Commission. The placement of ordinances on the City Commission agenda, or the agenda of City
Commission Committees, should have oversight by the Mayor and members of the City Commission.
This oversight is efficiently and effectively accomplished by requiring the identification of a Commission
sponsor of any proposed ordinances at the time of its placement on the City Commission or City
Commission Committee agendas. Consistent with the City of Miami Beach Charter, this ordinance will
help uphold the principles of separation of powers, and checks and balances, and improve transparency
in government.
I Agenda Item f?5C
Date 5'-11-11
May 11,201 1
Sponsorship Ordinance
Second Reading and Public Hearing
Page 2 of 2
Following discussion, the LUDC has recommended the following exceptions to the ordinance:
1. Applications for amendments to the land development regulations filed by appointed boards or
property owners pursuant to section 1 18-1 62(a) or (b) of the City Code. These amendments arise from
consensus of the appointed land use boards, or from private applications from property owners.
2. Resolutions, and referrals to boards or committees. If the concern is the placement of items
for first reading on a City Commission agenda by the Administration or the City Attorney's Office without
review first by one or more members of the City Commission, these exceptions identify items that don't
require immediate legislative action by the City Commission, but rather involve the referral of such items
for further discussion by Commission Committees or the City's land use boards.
One of the responsibilities of the City Attorney, according to the Charter, is to recommend to the City
Commission for adoption, "such measures as he or she may deem necessary or expedient." City
Charter, Section 3.01(e). As for amendments to the land development regulations, the City Code
requires: "Matters submitted by the city manager or city attorney shall first be referred to the city
commission." City Code, Section 1 18-1 62(a). Allowing the City Attorney, and by cooperation with the
City Manager, to place such items on the agenda for referral as may be "necessary or expedient," this
exception allows the City Attorney to fulfill his or her obligation without unnecessary procedural
complication.
The City Attorney and City Manager respectFully recommend that "discussion items" remain in subsection
(2) as an exception to the ordinance, so that this is a further exception to the list of items that the City
Manager and City Attorney are authorized to place on the City Commission agenda without a sponsor.
As long as the item is discussed only, and not scheduled for first reading as an ordinance at the same
time, including this as an exception advances the discussion by the full City Commission at a
Commission meeting of important matters that may need to be brought to its attention without the need
to obtain a sponsor for this purpose.
Whether these amendments should also obtain a City Commission sponsor before proceeding is a policy
decision for the City Commission to make.
FISCAL IMPACT
In accordance with Charter Section 5.02, which requires that the "City of Miami Beach shall consider the
long term economic impact (at least 5 years) of proposed legislative actions," this shall confirm that the
City Administration evaluated the long term economic impact (at least 5 years) of this proposed
legislative action. The proposed ordinance, if enacted, would not have any long term economic impact
(at least 5 years) on the City or its budget.
CONCLUSION
The City Commission should hold the second reading public hearing and consider this ordinance for
adoption based on the recommendation of the Land Use and Development Committee.
T:WGENDA\201?\5-11-1 l\Sponsorship Ordinance Commn Memo 2d reading 5-1 1-1 1 .doc
OFFICE OF THE MAYOR AND COMMISSION MEMORANDUM
TO: Jorge M, Gonzalez, Cify Manager
Robert Parcher
Jose Smith, Esq.
FROM: Jonah Wolfson, Commission
DATE: January 10,201 1
SUBJECT: Agenda Item - Ordinance Regarding
Meeting Agendas
Please place the attached ordinance on the agenda for first reading. The ordinance
requires all legislation that is placed on any agenda of the City Commission to have a
Commission sponsor. The City Charter is consistent with this concept as the Commission
is the only law making branch mentioned in that document.
If you have any questions, please contact Leonor Hernandez at extension 6437.
'A% arc cummi~eci ta provrding oxceltenr pobir setvtw and safe!y to all idm five wrJ\ and piny in our vibrc~nt trop~cul hisbrtc cammuni~
163
2- 12. Meetiiw Agendas.
Any proposed legislation or ordinance that aawcars on the agenda of a City Comnlission
Mcetinp, for discussion and/or approval bv the Mayor and City Commission tllust have
the name of thc Mavor and/or a City Commissiol~er placed ~romi~lentlv next to it as tile
sponsor of the legislation, This requirement also anplies lo ally a~enda of a Comnlittee of
thc City Commission.
ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND ClTY COMMISSION OF THE ClTY OF
MlAMl BEACH, FLORIDA, AMENDING THE CODE OF THE ClTY OF MlAMl
BEACH, BY AMENDING CHAPTER 2, "ADMINISTRATION,Jy ARTICLE II,
"CITY COMMISSION," BY ENACTING A NEW SECTION 2-12, "MEETING
AGENDAS," REQUIRING PROPOSED ORDINANCES AND CHARTER
AMENDMENTS THAT APPEAR ON A ClTY COMMISSION OR COMMISSION
COMMITTEE AGENDA TO HAVE A COMMISSIONER SPONSOR
IDENTIFIED; PROVIDING FOR REPEALER; CODIFICATION; SEVERABILITY;
AND AN EFFECTIVE DATE.
WHEREAS, the consideration and adoption of proposed ordinances and charter
amendments are a legislative function vested by the City Charter in the City Commission; and
WHEREAS, the placement of ordinances and charter amendments on the City
Commission agenda, or the agenda of City Commission Committees, should have some
oversight by the Mayor and members of the City Commission; and
WHEREAS, this oversight is efficiently and effectively accomplished by requiring the
identification of a Commission sponsor of any proposed ordinances and charter amendments at
the time of their placement on the City Commission or City Commission Committee agendas.
WHEREAS, consistent with the City of Miami Beach Charter, this ordinance will help
uphold the principles of separation of powers, and checks and balances, and improve
transparency in government; and
WHEREAS, this ordinance accomplishes the above objectives.
NOW, THEREFORE, BE IT HEREBY ORDAINED BY THE MAYOR AND MEMBERS
OF THE COMMISSION OF THE ClTY OF MlAMl BEACH, FLORIDA, AS FOLLOWS:
SECTION ONE. Chapter 2, "Administration," Article II, "City Commission," of the Miami Beach
City Code, is hereby amended by the addition of a new Section 2-12, "Meeting Agendas," as
follows:
Sec. 2-12. Meeting Agendas.
2-1 2. Meeting Agendas.
(a) Statement of Legislative Intent: Consistent with the Citv of Miami Beach Charter, this
ordinance will help uphold the principles of separation of powers and checks and balances. It
will also lend to improving transparencv in government.
[b) Anv proposed ordinance or charter amendment that appears on the aaenda of a Citv
Commission Meetinq for discussion and/or approval bv the Mavor and Citv Commission must
have the name of the Mavor and/or one or more members of the Citv Commission, placed
prominentlv next to it as the sDonsor of the legislation. This requirement also applies to
ordinances or charter amendments on anv agenda of a Committee of the Citv Commission.
LC) The followina are excepted from the requirements of this section:
(1) Applications for amendments to the land development regulations filed bv appointed
boards or propertv owners pursuant to section 1 18-1 62(a) or (b) of the Citv Code.
(2) Resolutions and referrals to boards or committees proposed bv the Citv Manager or
Citv Attornev.
SECTION TWO. REPEALER.
All ordinances or parts of ordinances and all section and parts of sections in conflict herewith be
and the same are hereby repealed.
SECTION THREE. CODIFICATION.
It is the intention of the City Commission, and it is hereby ordained that the provisions of this
ordinance shall become and be made part of the Code of the City of Miami Beach as amended;
that the sections of this ordinance may be renumbered or relettered to accomplish such
intention; and that the word "ordinance" may be changed to "section" or other appropriate word.
SECTION FOUR. SEVERABILITY.
If any section, subsection, clause or provision of this Ordinance is held invalid, the remainder
shall not be affected by such invalidity.
SECTION FIVE. EFFECTIVE DATE.
This Ordinance shall take effect ten days following adoption.
PASSED and ADOPTED this day of , 201 1
ATTEST:
MAYOR
CITY CLERK
First Reading:
Second Reading:
Verified by:
APPROVED AS TO
FORM AND LANGUAGE
& FOR EXECUTION
Planning Director
T:MGENDAPOI 1\5-11-1 l\Sponsorship ordinance 04-25-201 1 .doc
COMMISSION ITEM SUMMARY
Condensed Title:
An Ordinance Amending Chapter 74, Entitled "Peddlers And Solicitors," By Amending Article Ill, Entitled "Panhandling On
Public Property," of the City Code By Amending Section 74-76, Entitled "Definitions," By Providing Definitions For Financial
Institution And For High Volume Intersections; And By Amending Section 74-78, Entitled "Panhandling On Public Property,"
By Adding Additional Locations Where Soliciting Or Panhandling On Public Property Will Be Considered Unlawful.
Key Intended Outcome Supported:
Increase Resident Ratings of Public Safety Services
Supporting Data (Surveys, Environmental Scan, etc.): In the 2009 Community Survey, 83.9% of resident respondents
rated Police safety services as excellent or good. In 2007, 37.0% of resident respondents said the City of Miami Beach can
address crime prevention to improve public safety throughout the City. In 2009, 44.9% of resident respondents answered the
same way, representing an increase of 7.9%
Issue: I Shall the Mayor and the City Commission Approve The Amendments to the Ordinance? 1
Item SummarylRecommendation:
SECOND READING I PUBLIC HEARING
Chapter 74, "Peddlers and Solicitors," Article Ill, "Panhandling on Public Property1' currently delineates the City's policy as it
relates to panhandling in the City. As defined in the City's Code of Ordinances, "panhandling" means "begging, asking or
soliciting" for a donation of money or other thing of value. While homeless persons may panhandle, in fact, panhandling
includes firefighters collecting change in their boots for charity, the Salvation Army asking for donations with their kettles, or
a high school service club asking for donations on a sidewalk. The current City ordinance establishes certain areas where it
is unlawful to panhandle. The goal of these restrictions was to address, among other things, concerns with panhandling
occurring while people were eating.
At the November 22, 2010 LUDC meeting, the Committee discussed the City's current ordinance, as well as current
concerns. The Committee considered some amendments to the current code to address concerns relating to panhandling
occurring in areas where individuals are often accessing their money, as often individuals have reported feeling intimidated
when approached in those circumstances. Likewise, in response to concerns regarding the safety of individuals
panhandling in certain high volume intersections in the City, as well as the traffic concerns this activity raises (when traffic is
held up as people are being solicited), it is recommended that panhandling not be permitted in certain high volume
intersections with "Levels of Service" of E or F, as per the City's Municipal Mobility Plan.
At the February 23, 2011 LUDC meeting, the Committee moved to approve amendments to the current panhandling
ordinance as follows, to be forwarded to the City Commission for consideration: 1) Adding new definitions for financial
institutions and for high volume intersections; 2) Adding prohibitions on panhandling within twenty feet of an ATM, Financial
Institution, and parking "pay-on-foot" machines; and 3) Adding prohibitions on panhandling in any high volume intersection
in the City. All other existing prohibitions would remain, and aggressive panhandling would continue to be enforced
pursuant to County code.
I At the April 13, 201 1 Commission meeting, the Commission approved the ordinance at first reading. 1
Advisory Board Recommendation:
1 Land Use and Develo~ment Committee (LUDC) discussed on November 22, 2010. On February 23, 2011 LUDC 1 I recommended approval'of the amendments 'to the brdinance and sent it to the full City Commission for first reading.
- I I
OBPl I Total
Financial Information:
Financial Impact Summary: As panhandling on public property is already legislated, it is estimated that these amendments
to the ordinance will have little, if any, additional financial impact, as it is just adding additional locations.
City Clerk's Office Legislative Tracking:
[ Robert Santos-AlbornB, Acting Code Compliance Division Director
Account Source of
Funds:
MIAMIBEACH, ,,,
1
Amount
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.miomibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission /
FROM: Jorge M. Gonzalez, City Manager
DATE: May11,2011 SEC&D READING I PUBLIC HEARING
SUBJECT: AN ORDINANCE OF THE MAYOR AND ClTY COMMISSION OF THE
ClTY OF MIAMI BEACH, FLORIDA, AMENDING THE CODE OF THE
ClTY OF MIAMI BEACH, BY AMENDING CHAPTER 74, ENTITLED
"PEDDLERS AND SOLICITORS," BY AMENDING ARTICLE Ill,
ENTITLED "PANHANDLING ON PUBLIC PROPERTY," BY AMENDING
SECTION 74-76, ENTITLED "DEFINITIONS," BY PROVIDING
DEFINITIONS FOR FINANCIAL INSTITUTION AND FOR HIGH VOLUME
INTERSECTIONS; AND BY AMENDING SECTION 74-78, ENTITLED
"PANHANDLING ON PUBLIC PROPERTY," BY ADDING ADDITIONAL
LOCATIONS WHERE SOLICITING OR PANHANDLING ON PUBLIC
PROPERTY WILL BE CONSIDERED UNLAWFUL; PROVIDING FOR
REPEALER; SEVERABILITY; CODIFICATION; AND AN EFFECTIVE
DATE.
ADMINISTRATION RECOMMENDATION
At the October 27, 201 0 City Commission Meeting, Commissioner Michael Gongora referred
to the Land Use and ~evelo~ment committee (LUDC) a discussion on a "stricter
panhandling ordinance." The item was discussed at the November 22, 2010 LUDC
meeting, and the LUDC proposed certain amendments be forwarded to the City
Commission for consideration, following review by the LUDC. At its February 23, 201 1
meeting, the LUDC moved to approve the ordinance as recommended and send it to the full
City Commission. The City Commission approved this item on first reading at its meeting on
April 13, 2011. The Administration recommends adopting the amendments to the
ordinance.
BACKGROUND
Typically, when speaking about panhandling there are two types: passive and aggressive.
Passive panhandling is generally considered soliciting without any threat or menace, often
without exchanging any words (e.g. just using a cup or holding out a hand). Aggressive
panhandling is when the soliciting is coercive, often accompanied with actual or implied
threats, menacing actions or obstructive behavior.
Chapter 74, "Peddlers and Solicitors," Article Ill, "Panhandling on Public Property" currently
delineates the City's policy as it relates to panhandling in the City. As defined in the City's
Code of Ordinances, "panhandling" means "begging, asking or solicitingJ' for a donation of
money or other thing of value, whether for charity or personal gain. As such, while homeless
persons may panhandle, in fact, panhandling includes firefighters collecting change in their
City Commission Memorandum
Panhandling Ordinance Amendment - Second Reading / Public Hearing
May 1 I, 201 I
Page 2 of 3
boots for charity, the Salvation Army asking for donations with their kettles, or a high school
service club asking for donations on a sidewalk. In short, panhandling is not synonymous
with homelessness, and any changes to the panhandling ordinance should and must
consider the implication on all manner of panhandling that exists.
The current City ordinance establishes certain areas where it is unlawful to panhandle.
These locations where panhandling is prohibited were identified following significant
discussion and following legal challenges to the City's code. The goal of these restrictions
was to address, among other things, concerns with panhandling occurring while people
were eating.
In addition to the City's panhandling ordinance, as noted in Article Ill. Section 74-77, the
provisions of the County's aggressive or obstructive panhandling ordinance are applicable
and enforceable in the City. A copy of the County's Aggressive Panhandling Ordinance is
provided for your reference (Attachment A).
As such, while the City's panhandling ordinance specifically delineates where
panhandlinglsolicitation is prohibited on public property, enforcement of the County code
addresses any panhandling that involves pedestrian interference in a public place through
the obstruction of a pedestrian or vehicular traffic, or if aggressively begging. Any of these
activities in any area of the City, in addition to those areas as delineated in Section 74-78,
would be considered aggressive or obstructive panhandling and would be a violation subject
to a fine as described in County Code.
Violations of the City's panhandling ordinance are punishable pursuant to Section 1-14 of
City Code, which provides for a fine not exceeding $500, or by imprisonment for a term not
exceeding 60 days, or by both such fine and imprisonment.
LAND USE & DEVELOPMENT COMMITTEE MEETINGS
At the November 22, 2010 LUDC meeting, the Committee discussed the City's current
ordinance, as well as current concerns. The concerns, as noted, were relating to certain
areas of the City, and the current level of enforcement. For example, panhandlers are often
seen in the area of Washington Avenue from loth to 12th. These panhandlers are not
homeless, but live in a nearby Adult Living Facility (ALF).
Staff provided information on a new program approved by the City Commission and
scheduled to be implemented in conjunction with the Miami-Dade County Homeless Trust.
Beginning in December, 2010, eleven (1 1) panhandling "meters" were placed in locations
throughout the City identified as having a known presence of panhandling, with additional
meters placed on private property. The goal of this program is to redirect individuals who are
inclined to give their spare change to the meter program, whose proceeds are used to
provide a variety of programs aimed at providing long-term assistance to homeless and
formerly homeless families and individuals.
In light of the pending implementation of the meter program, and the enhanced enforcement
efforts to be initiated, the Committee considered some amendments to the current code to
address concerns relating to panhandling occurring in areas where individuals are often
accessing their money, as often individuals have reported feeling intimidated when
approached in those circumstances. As proposed, panhandling would continue to be
City Commission Memorandum
Panhandling Ordinance Amendmenf - Second Reading / Public Nearing
May 1 1, 201 I
Page 2 of 3
permitted in any other area of the City, although aggressive panhandling is illegal and is not
permitted anywhere in the City.
Likewise, in response to concerns regarding the safety of individuals panhandling in certain
high volume intersections in the City, as well as the traffic concerns this activity raises (when
traffic is held up as people are being solicited), it is recommended that panhandling not be
permitted in certain high volume intersections with "Levels of Service" of E or F, as per the
City's Municipal Mobility Plan.
At the February 23, 201 1 LUDC meeting, the Committee moved to approve the ordinance
amendments described below and send it to the full City Commission.
The proposed ordinance amendments were as follows:
1) Adding new definitions for financial institutions and for high volume intersections;
2) Adding prohibitions on panhandling within twenty feet of an ATM, Financial
Institution, and parking "pay-on-foot" machines;
3) Adding prohibitions on panhandling in any high volume intersection in the City.
All other existing prohibitions would remain, and aggressive panhandling would continue to
be enforced pursuant to County code.
At the April 13, 201 I Commission meeting, the City Commission approved the ordinance at
first reading.
RECOMMENDATION
It is recommended that the City Commission approve the proposed amendments to City
Code to address panhandling, as per the proposed amendments delineated in the attached
ordinance.
JMG/HMF/KT/RSA/rm
T:\AGENDA\2011\5-11-1 l\Panhandling Memo - May 201 1 (2nd yeading).doc
Municode Page 1 of 1
I ATTACHMENT A 1
Sec. 21-31.4. -Aggressive or obstructive panhandling prohibited.
(A) Definitions. The following definitions apply in this section:
(1) Aggressively beg means to beg with the intent to intimidate another person into giving money or goods.
(2) Intimidate means to engage in conduct which would make a reasonable person fearful or feel
compelled. Among the circumstances which may be considered in determining whether the actor
intends to intimidate another person into giving money or goods are that the actor: (a) touches the
person solicited; (b) follows the person solicited, and persists in begging after the person solicited has
given a negative response; (c) directs profane or abusive language toward the person solicited; or (d)
uses violent or threatening gestures toward the person solicited.
(3) Beg means to ask or solicit for money or goods as a charity, whether by word, bodily gestures, signs, or
other means.
(4) Obstruct pedestrian or vehicular traffic means to walk, stand, sit, lie, or place an object in such a
manner as to block passage by another person or a vehicle, or to require another person or a driver of a
vehicle to take unreasonable evasive action to avoid physical contact.
(5) Public place means an area generally visible to public view and includes alleys, bridges, buildings,
driveways, parking lots, parks, plazas, sidewalks and streets open to the general public, including those
that serve food or drink or provide entertainment, and the doorways and entrances to buildings or
dwellings and the grounds enclosing them.
(6) Unreasonable evasive action means causing a vehicle to depart from the lane of traffic in which it is
traveling to change lanes, to straddle lanes, or to enter onto a swale to obtain passage; it also means
causing a pedestrian to leave the sidewalk on which she or he is traveling or to make contact with a wall
or fence bordering the sidewalk.
(B) Prohibited acts. A person is guilty of pedestrian interference if, in a public place, he or she intentionally:
(1) Obstructs pedestrian or vehicular traffic; or
(2) Aggressively begs.
(C) Permitted activities. Acts authorized as an exercise of one's constitutional right to picket or to legally protest,
and acts authorized by a permit duly issued by a lawful authority shall not constitute obstruction of pedestrian
or vehicular traffic.
(D) Penalties. Any person convicted of:
(1) A violation of this section shall be punished by:
a. Not more than thirty (30) days imprisonment;
b. A fine of not more than one hundred dollars ($100.00);
c. Both such fine and imprisonment in the discretion of the court having jurisdiction over the cause;
d. Fines in accordance with Chapter 8CC of the Code of Miami-Dade County; or
e. Completion of the Miami-Dade County Diversion Program, pursuant to Implementing Order of the
Board of County Commissioners.
(2) A second or subsequent violation of this section shall be punished by:
a. Not more than sixty (60) days imprisonment;
b. A fine not more than two hundred dollars ($200.00);
c. Both such fine and imprisonment in the discretion of the court having jurisdiction over the cause;
d. Fines in accordance withChapter8CC of the Code of Miami-Dade County; or
e. Completion of the Miami-Dade County Diversion Program, pursuant to Implementing Order of the
Board of County Commissioners.
(E) Alternative programs. Nothing herein shall limit the discretion of the police, court personnel, and judges from
referring individuals suspected, charged, or convicted of a violation of this provision to treatment programs or
facilities as an alternative to prosecution or incarceration, provided that the individual freely consents. For
homeless individuals, such alternative programs shall include, but not be limited to, the Miami-Dade County
Homeless Assistance Project.
(Ord. No. 94-41, 9 1, 3-17-94; Ord. No. 10-52, § 7, 9-21-10)
http:/llibrary.municode.com/print.aspx?client~~=! fi~7O&HTMRequest=http%3a%2f?h2 fl... 03130120 1 I
171
ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND ClTY COMMISSION OF THE
ClTY OF MlAMl BEACH, FLORIDA, AMENDING THE CODE OF THE
ClTY OF MlAMl BEACH, BY AMENDING CHAPTER 74, ENTITLED
"PEDDLERS AND SOLICITORS," BY AMENDING ARTICLE Ill,
ENTITLED "PANHANDLING ON PUBLIC PROPERTY," BY
AMENDING SECTION 74-76, ENTITLED L'DEFINITIONS," BY
PROVIDING DEFINITIONS FOR FINANCIAL INSTITUTION AND FOR
HIGH VOLUME INTERSECTIONS; AND BY AMENDING SECTION 74-
78, ENTITLED "PANHANDLING ON PUBLIC PROPERTY," BY
ADDING ADDITIONAL LOCATIONS WHERE SOLICITING OR
PANHANDLING ON PUBLIC PROPERTY WILL BE CONSIDERED
UNLAWFUL; PROVIDING FOR REPEALER; SEVERABILITY;
CODIFICATION; AND AN EFFECTIVE DATE.
WHEREAS, in light of the pending implementation of a meter program whereby
donations may be made for homeless assistance programs and the enhanced enforcement
efforts to address increased incidents of illegal panhandling in the City, the amendments set
forth herein will address remaining concerns relating to panhandling occurring in areas where
individuals are accessing their money and have reported feeling intimidated when approached
in those circumstances; and
WHEREAS, in response to concerns regarding the safety of individuals panhandling in
certain high volume intersections in the City, as well as the traffic concerns this activity
generates (e.~., traffic impacts as people are being solicited), panhandling should not be
permitted in certain high volume intersections with "Levels of Service" of E or F, as per the City's
Municipal Mobility Plan.
NOW, THEREFORE, BE IT DULY ORDAINED BY THE MAYOR AND ClTY
COMMISSION OF THE ClTY OF MlAMl BEACH, FLORIDA, AS FOLLOWS:
SECTION 1.
That Section 74-76, entitled "Definitions," of Article Ill, entitled "Panhandling on Public Property,"
of Chapter 74, entitled "Peddlers and Solicitors," of the Miami Beach City Code, is hereby
amended as follows:
CHAPTER 74
PEDDLERS AND SOLICITORS
* * *
ARTICLE Ill. PANHANDLING ON PUBLIC PROPERTY
* * *
Set. 74-76. Definitions.
The following words, terms and phrases, when used in this article, shall have the
meanings ascribed to them in this section:
Financial Institution means an establishment for the custodv, loan, exchanue, or issue of
monev; for the extension of credit; and for facilitatinq the transmission of funds, and
includes, but is not limited to, lendinu institutions, banks, credit unions. and check-
cashinq businesses.
Food store selling alcoholic beverages means any food or convenience store which has
a license for package sales of alcoholic beverages from the state division of beverages
and tobacco in the classification of 1-APS, 2-APS or PS.
Hiqh volume intersections means intersections in the citv with Levels of Service (LOS) of
"E" or "F pursuant to the citv's ratinu of LOS in the Municipal Mobilitv Plan, as mav be
amended from time to time.
Outdoor cafe or outdoor restaurant means a use characterized by outdoor table service
of food or beverages prepared for service in an adjacent or attached main structure for
consumption on the premises. The term also includes outdoor bars and outdoor ice
cream parlors.
Package store means a store primarily engaged in the business of selling alcoholic
beverages for off-premises consumption that has a license for package sales of
alcoholic beverages from the state division of beverages and tobacco in the
classification of 1 -APS, 2-APS or PS.
Panhandling means begging, asking or soliciting in person for an immediate donation of
money or other thing of value for charity or personal gain, either by words, bodily
gestures, signs or other means indicating one is seeking an immediate donation or other
thing of value.
Person means any individual, school, party, church, religious or other association,
organization, trust, foundation, group, association, partnership, corporation, society or
other entity.
Sidewalk cafe means a use located on a public sidewalk which is associated with a full
service restaurant where food and beverages are prepared, served and sold and are
delivered for consumption on the sidewalk. It is characterized by tables and chairs and
may be shaded by awnings, canopies, or umbrellas if permits are obtained for such
awnings, canopies or umbrellas. It shall also include the public right-of-way connecting
the main restaurant to the sidewalk cafe.
Solicitations means all direct person-to-person requests for immediate contributions in
the form of money or other thing of value, for any religious, political, associational,
educational, benevolent, health-related, humane, philanthropic, patriotic, or
eleemosynary function, event, organization or purpose, or for any charitable cause. The
term also includes panhandling or begging.
SECTION 2.
That Section 74-78, entitled "Panhandling/solicitation prohibited on public property," of Article Ill,
entitled "Panhandling on Public Property," of Chapter 74, entitled "Peddlers and Solicitors," of
the Miami Beach City Code, is hereby amended as follows:
Sec. 74-78. Panhandlinglsolicitation prohibited on public property.
Notwithstanding the city's regulations regarding charitable solicitations, it shall be
unlawful for any person to panhandle or solicit on public property in the following areas:
(1) Within 20 feet in any direction from the outside perimeter, as indicated in the site
plan attached to the city issued permit, of any outdoor cafe, outdoor restaurant,
sidewalk cafe or other establishment serving food or beverages for immediate
consumption;
(2) Within 20 feet in anv direction from anv Automatic Teller Machine (ATM);
Within 20 feet in any direction from any entranceway into or exit from any food
store selling alcoholic beverages or package store;
(4) Within 20 feet in anv direction from any entrancewav into or exit from any
financial institution;
(5) Within 20 feet in any direction from any ~arkinq "~av-on-foot" machine, or other
machine used for pavina for parkinq;
(6) In anv high volume intersection in the citv.
SECTION 3. Repealer.
All ordinances or parts of ordinances in conflict herewith be and the same are hereby
repealed.
SECTION 4. Severability.
If any section, sentence, clause or phrase of this ordinance is held to be invalid or
unconstitutional by any court of competent jurisdiction, then said holding shall in no way affect
the validity of the remaining portions of this ordinance.
SECTION 5. Codification.
It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is
hereby ordained that the provisions of this ordinance shall become and be made a part of the
Code of the City of Miami Beach, Florida. The sections of this ordinance may be renumbered or
re-lettered to accomplish such intention, and the word "ordinance" may be changed to "section,"
"article," or other appropriate word.
SECTION 6. Effective Date.
This Ordinance shall take effect the day of ,2011.
PASSED and ADOPTED this day of ,2011.
ATTEST:
Robert Parcher, City Clerk
F:MTTO\TURN\ORDINANC\Panhandling 201 I .docx
Mayor Matti Herrera Bower
APPROVED AS TO n FORM & LANGUAGE
.ISNE I THURSDAY, APRIL 28,2011 N E . ... ._ ...... ... ... ... ............. ".. .. ............... ............... .......... ........ . ......... . .. ..... . .. ........ ..
- CITY OF MIAMI BEACH
NOTICE PUBLIC HEARINGS
NOTICE IS HEREBY given that second readings and public
hearings will be held by the Mayor and City Commission of the City
of Miami Bea?, Florida, in the Commission chambers, 3rd floor,
Ci Hall, 1700 Convention Center Drive, Miami Beach, Florida, on
Wednesday, May 11,2Ol1, to consider the following:
F
10:17 a.m.
Ordinance Amending The Code Of The City Of Miami Beach,
By Amending Chapter 106, Entiffled "Traffic And Vehicles," By
Amending Article 11, Entitled "Metered Parking," By Amending
Division 1, Entiiled "Generally," By Amending Section 106-55,
I Entitled "Parking Rates, Fees, And Penalties" To Provide Rates
1 And Criteria For The Preferred Parking Lot Located At 18th
Street And Meridian Avenue, Including Providing Penalties And
Amending The Fees For The Lot For Food And Beverage Social . ,
Events At The Miami Beach Convention Center From $15.00 To
$1 0.00.
Inquiries may be directed to the Parking Department
4505) 673-7275
"s
10:25 a.m.
.Ordinance Amending The Code Of The City Of Miami Beach,
By-Amending Chapter 74, Entiiled "Peddlers And Solicitors,"
By -hending Article Ill, Entiiled "Panhandling on Public
Property," By Amending Section 74-76, Entiiled "Definitions,"
'By Providing Definitions For Financial lnstittrtion And For High
Volume Intersections; And By Amending Section 74-78, Entitled
"Panhandling On Public Prope@," By Adding AdditionaI Locations
Where Soliciting Or Panhandling On Public Property Will Be
Considered Unlawful.
Inquiries ,may be direct& to the Building Department-Code
Compliance (305) 673-3555.
INTERESTED PARTIES are invited to appear at this meeting or
be represented by an agent or to express their views in writing
addressed to the City Commission c/o the Bi Clerk, 1700
, Gnnvention Center Drive, Is Floor, City Hall, Miami Beach, Florida
331 39. Any of these items may be opened. and continued and
under such circumstances additional legal notice would not be
provided.
Robert E. Parcher, City Clerk
City of Miami Beach
Pursuant to Section 286.01 05, FL Statutes, the City hereby advises the public
that: rf a person decrdes to appeal any decision made by the City Commission
with respect to any matter considered at its meeting or its hearing, such
i person must ensure that a verbatim record of the proceedings is made,
wh~ch record lncludes the testimony and evidence upon which the appeal
is to be based. This notice does not constihrte consent by the Gii for the
Introduction or admission of otherwise inadmissible or irrelevant evidence,
I nor does it authorize challenges or appeals not otherwise allowed by law.
In accordance with the Ameiicans with D~sabiliies Act of 1990, persons
needing special accommodation to participate in this proceeding, or to
request information on access for persons with disabilities, orto requestthis
publication in accessible format, or to request sign language interpreters,
should contact the Ci Cierk's office at (305) 673-741 1, no later than four
days prior to the proceeding. If hearing impaired, contact the City Clerk's
office via the Florida Relay Service numbers, (800) 955:8771 0 or
(go) 955-8770 (VOICE). AD#656
6
175
THIS PAGE INTENTIONALLY LEFT BLANK
COMMISSION ITEM SUMMARY
Condensed Title: I North Beach Town Center Comprehensive Plan and Zoning Amendments I
Key Intended Outcome Supported:
Maintain strong growth management policies
Supporting Data (Surveys, Environmental Scan, etc.):
While nearly half, 47.6%, suggested the effort put forth by the City to regulate development is
"about the right amount," nearly one-third, 29.6%, indicated "too little" effort is being put forth by the
Citv in this area.
Issue:
Should the City Commission approve the ordinances on second reading and authorize the City
Administration to transmit the adopted comp plan amendments to DCA and any other required state and
local agencies.
Item SummarylRecommendation:
SECOND READING PUBLIC HEARING The proposed rezoning of the area known as the North
Beach Town Center is the result of many years of planning and commun6 involvement. The intent is to
stimulate private sector reinvestment and to guide future development to create a vibrant mixed-use
commercial center serving the entire North Beach community. While 71 Street would be the commercial
"main street", the Town Center should encompass the area from 69 - 72 Streets between Collins Avenue
and Indian Creek Waterway.
There are four separate ordinances required to accomplish the proposed rezoning:
1. The citywide comprehensive plan would be amended to add the new land use categories, TC-1, TC-2,
and TC-3. The TC categories are nearly identical to the existing land use categories except for the
"Purpose" statements and the introduction of mixed uses into the existing RM-1 multifamily areas.
2. The Future Land Use Map (FLUM), part of the citywide comprehensive plan, would be amended to
replace the existing CD-3, CD-2 and RM-1 districts with the new TC districts.
3. The City's Land Development Regulations would be amended to add the new TC zoning district
regulations. These would generally keep the same FAR and height limitations, but would add design
standards and incentives through parking reductions. The TC-3 district would introduce office uses
into the residential district and permit certain other uses as conditional uses.
4. The official zoning map would be amended to replace CD-3 with TC-I, to replace CD-2 with TC-2, and
to replace RM-1 with TC-3 and TC-3(c).
Advisory Board Recommendation:
On June 22,201 0, the Planning Board held a public hearing, duly advertised pursuant to the requirements
of State Statutes for Comprehensive Plan Amendments; and by a 5-0 vote (2 members absent)
recommended approval of each one of the four North Beach Town Center ordinances.
Financial Information:
Source of Amount Account
Funds: I
2
I3 OBPl Total
Financial Impact Summary: These land use amendments are anticipated to have a positive impact
on the City by encouraging redevelopment of underutilized property and creating job opportunities.
City Clerk's Office Legislative Tracking: I Joyce Meyers, Planning Department
Sian-Offs: Y I Department Director Assistant City ~9ager I
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 331 39, www.rniarnibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
/
FROM: Jorge M. Gonzalez, City Manager
DATE: May 1 1, 201 1
SUBJECT: NORTH BEACH TOWN CENTER PLAN AND ZONING
AMENDMENTS
1. AN ORDINANCE OF THE MAYOR AND ClTY COMMISSION OF THE ClTY OF
MlAMl BEACH, FLORIDA, AMENDING PART II: GOALS, OBJECTIVES AND
POLICIES OF THE ClTY OF MlAMl BEACH COMPREHENSIVE PLAN, POLICY
1.2 OF OBJECTIVE 1: LAND DEVELOPMENT REGULATIONS OF THE
FUTURE LAND USE ELEMENT, BY ADDING NEW CATEGORIES "TOWN
CENTER CORE" (TC-1); "TOWN CENTER MIXED USE" (TC-2); AND "TOWN
CENTER RESIDENTIAL OFFICE" (TC-3); AND ACCOMPANYING STANDARDS
FOR LAND DEVELOPMENT REGULATIONS; AND AUTHORIZING AND
DIRECTING THE ClTY ADMINISTRATION TO SUBMIT THE ADOPTED
AMENDMENTS TO THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
AND ANY OTHER REQUIRED STATE AND LOCAL AGENCIES; PROVIDING
FOR REPEALER, SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE.
2. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE ClTY OF
MlAMl BEACH, FLORIDA, AMENDING THE FUTURE LAND USE MAP OF THE
CITY'S COMPREHENSIVE PLAN FOR THE NORTH BEACH TOWN CENTER
FROM CD-3, "COMMERCIAL, HIGH INTENSITY" TO TC-I, "TOWN CENTER
CORE"; FROM CD-2, "COMMERCIAL, MEDIUM INTENSITY" TO TC-2, "TOWN
CENTER MIXED USE"; AND FROM RM-1, "RESIDENTIAL MULTIFAMILY, LOW
INTENSITY" TO TC-3, "TOWN CENTER RESIDENTIAL OFFICE"; AND
AUTHORIZING AND DIRECTING THE CITY ADMINISTRATION TO SUBMIT
THE ADOPTED AMENDMENTS TO THE FLORIDA DEPARTMENT OF
COMMUNITY AFFAIRS AND ANY OTHER REQUIRED STATE AND LOCAL
AGENCIES; PROVIDING FOR REPEALER, SEVERABILITY, CODIFICATION
AND AN EFFECTIVE DATE.
3. AN ORDINANCE OF THE MAYOR AND ClTY COMMISSION OF THE ClTY OF
MlAMl BEACH, FLORIDA, AMENDING THE CITY'S LAND DEVELOPMENT
REGULATIONS, BY AMENDING CHAPTER 142, "ZONING DISTRICTS AND
REGULATIONS", ARTICLE II, "DISTRICT REGULATIONS", BY CREATING A
NEW DIVISION 20, "TC NORTH BEACH TOWN CENTER DISTRICTS",
CREATING NEW ZONING DISTRICTS TC-1, TOWN CENTER CORE; TC-2,
TOWN CENTER MIXED USE; AND TC-3, TOWN CENTER RESIDENTIAL
OFFICE; PROVIDING FOR PURPOSE AND INTENT, DEFINITIONS, MAIN
PERMITTED, CONDITIONAL, ACCESSORY AND PROHIBITED USES,
North Beach Town Center comp plan and zoning
May 11, 2011
Page 2 of 16
DEVELOPMENT REGULATIONS, DESIGN REVIEW STANDARDS, AND
PARKING REGULATIONS; AMENDING CHAPTER 130, "OFF-STREET
PARKING", ARTICLE II, "DISTRICTS; REQUIREMENTS", SECTION 13031,
"PARKING DISTRICTS ESTABLISHED", AMENDING THE BOUNDARIES OF
PARKING DISTRICT 4; AMENDING ARTICLE Ill, SECTION 130-68,
"COMMERCIAL AND NONCOMMERCIAL PARKING GARAGES", ADOPTING
NEW REGULATIONS IN TC-3 AND GU FOR COMMERICAL AND
NONCOMMERICAL PARKING GARAGES; AMENDING CHAPTER 138,
"SIGNS", ARTICLE V, "SIGN REGULATIONS BY DISTRICTS", SECTION 138-
172, "SCHEDULE OF SIGN REGULATIONS FOR PRINCIPAL USE SIGNS";
CREATING A NEW SECTION 138-174, "NORTH BEACH TOWN CENTER
SIGNAGE"; AMENDING CHAPTER 142, DIVISION 4, "ALCOHOLIC
BEVERAGES", SECTIONS 142-1 301 AND 142-1 302 TO INCLUDE TC
DISTRICTS; PROVIDING FOR CODIFICATION; REPEALER; SEVERABILITY;
AND AN EFFECTIVE DATE.
4. AN ORDINANCE OF THE MAYOR AND ClTY COMMISSION OF THE ClTY OF
MIAMI BEACH, FLORIDA, AMENDING THE OFFICIAL ZONING DISTRICT MAP,
REFERENCED IN SECTION 142-72 OF THE ClTY CODE, BY CHANGING THE
ZONING DISTRICT CLASSIFICATIONS FOR THE NORTH BEACH TOWN
CENTER FROM CD-3, "COMMERCIAL, HIGH INTENSITY" TO TC-1, "TOWN
CENTER CORE"; FROM CD-2, "COMMERCIAL, MEDIUM INTENSITY" TO TC-
2, "TOWN CENTER MIXED USE"; AND FROM RM-1, "RESIDENTIAL
MULTIFAMILY, LOW INTENSITY" TO TC-3, "TOWN CENTER RESIDENTIAL
OFFICE" AND TC-3(C) "TOWN CENTER CONDITIONAL NEIGHBORHOOD
COMMERCIAL"; AND AMENDING THE AFFECTED PORTION OF THE CITY'S
OFFICIAL ZONING DISTRICT MAP TO CORRESPOND WITH THESE
CHANGES; PROVIDING FOR REPEALER; SEVERABILITY; AND AN
EFFECTIVE DATE.
BACKGROUND
The North Beach Town Center Plan was adopted by the Mayor and City Commission on July
11, 2007. The purpose of the Town Center Plan is to stimulate reinvestment and guide
future development to create a vibrant commercial center serving the entire North Beach
community. The next step is to amend the comprehensive plan and the zoning ordinance to
implement the land use and urban design recommendations in the community vision plan.
The Planning Department prepared the North Beach Town Center (TC) development code
as a comprehensive guide to the purpose and effect of each element of the proposed code
amendments. This document was reviewed at a community workshop in North Beach on
September 16, 2008 and in two workshops with the Planning Board on October 28, 2008
and November 25,2008.
The Land Use and Development Committee (LUDC) discussed the proposed TC code on
February 9, 2009 and heard public testimony. The Committee expressed their desire to
ensure that the new regulations are not overly burdensome on developers, provide
incentives to attract new development, potentially reducing the area of the Town Center to
concentrate development in the blocks between Collins and Abbott Avenues, and
emphasizing the importance of constructing a public parking garage. The Committee passed
a motion to hold a special LUDC meeting to further discuss this item due to its importance
North Beach Town Center comp plan and zoning
May 11, 2011
Page 3 of 16
and complexity. Subsequently, staff met individually with the Mayor and members of the
LUDC and determined that there was consensus to move forward with the ordinance
including certain modifications that have been incorporated into the ordinance.
The Land Use and Development Committee discussed the proposed TC code for a second
time on March 22, 201 0. The Committee voted to send the item on to the Planning Board,
after first holding a public workshop in the North Beach Town Center area, and with the
following changes and conditions: 1) no variances to the use provisions; 2) prohibit rooftop
alcoholic beverage venues; 3) limit accessory uses in hotels in the TC-3 area to a similar
ratio of seats to rooms as used for South Pointe; 4) address outdoor bar counters by
prohibiting or limiting to more than 100 feet from a residential use; and 5) inclusion of
additional TC-3 area north of Publix into area permitting additional expanded conditional
uses.
The Planning Department held two additional community workshops on the proposed North
Beach Town Center comprehensive plan and zoning amendments on Wednesday, May 5,
201 0. The two meetings were held at 4 PM at the Shane Rowing Center and at 6:30 PM at
the North Shore Youth Center. Notices of the workshops were mailed to all property owners
within a 375 feet radius of the Town Center. Comments from the community were generally
positive. A detailed report is attached to this memo on page 16 as Attachment A.
The Planning Board held a public hearing on June 22,2010 and subsequently voted 5-0 to
recommend approval of each of the four ordinances, including the Comprehensive Plan text
amendment, the Future Land Use Map amendment, the TC zoning district text amendment
and the zoning map amendment.
On July 26,2010, the Land Use and Development Committee discussed for a third time the
proposed TC amendments to the comprehensive plan and zoning code, and unanimously
recommended that it should be moved forward to first reading public hearing with the full City
Commission.
On September 15, 2010, the Mayor and City Commission approved the proposed TC
amendments to the comprehensive plan and zoning code on first reading and authorized the
Administration to transmit the comprehensive plan amendments to the Department of
Community Affairs and review agencies for the purpose of a review in accordance with
Section 163.31 84, Florida Statutes.
The Florida Department of Community Affairs completed its review of the proposed North
Beach Town Center land use amendments for consistency with Rule 9J-5, Florida
Administrative Code, and Chapter 163, Part II, Florida Statutes and prepared the Objections,
Recommendations and Comments Report (ORC) identifying one objection to the proposed
amendments. The Administration reviewed the objection and made adjustments to the
language of the proposed amendments in order to respond and comply with the ORC
Report. These changes are described in the Analysis section of this memo.
The second reading of the proposed TC comprehensive plan amendments was required by
Florida Statutes to be delayed until after the citywide comprehensive plan amendments were
adopted, which took place on April 13, 201 1.
North Beach Town Center comp plan and zoning
May 11,2011
Page 4 of 16
ANALYSIS
Below is an analysis of the various changes proposed to the Zoning Code and the
Comprehensive Plan. The analysis of the Zoning Code amendments, which contain
important proposed changes to the District Regulations, begins below on this page.
Analysis of the Comprehensive Plan amendments, which are required by the State in order
to permit the zoning changes, begins on page 10. (Note that it is also a technical
requirement that the Commission adopt the Comprehensive Plan amendments first, and
then afterwards adopt the zoning amendments.)
Zoning Code Amendments
The proposed land development regulations for the North Beach Town Center will create
three new zoning districts as shown on the maps on page 5. The boundaries of the
proposed new zoning districts will exactly follow the boundaries of the existing CD-3, CD-2
and RM-1 zoning district boundaries on the zoning map.
TC-1, Town Center Core district replaces the CD-3 Commercial High lntensity
district
TC-2, Town Center Mixed Use district replaces the CD-2 Commercial Medium
lntensity district
TC-3, Town Center Residential Office district replaces the RM-1 Residential Multi-
Family Low lntensity district
TC-3(c) is a sub-district within TC-3 that differs only in that certain
neighborhood-oriented commercial uses may be permissible as conditional
uses
The TC North Beach Town Center Districts are intended to: promote development of a
compact, pedestrian-oriented town center consisting of a high-intensity employment center,
vibrant and dynamic mixed-use areas, and attractive residential living environments with
compatible office uses and neighborhood-oriented commercial services; promote a diverse
mix of residential, business, commercial, office, institutional, educational, and cultural and
entertainment activities for workers, visitors and residents; encourage pedestrian-oriented
development within walking distance of transit opportunities at densities and intensities that
will help to support transit usage and town center businesses; provide opportunities for
livelwork lifestyles and increase the availability of affordable office space in the North Beach
area; promote the health and well-being of residents by encouraging physical activity,
waterfront access, alternative transportation, and greater social interaction; create a place
that represents a unique, attractive and memorable destination for residents and visitors;
enhance the community's character through the promotion of high-quality urban design.
North Beach Town Center comp plan and zoning
May 11, 2011
Page 5 of 16
North Beach Town Center
Proposed Zoning Changes
Proposed Zoning Districts
North Beach Town Center comp plan and zoning
May 1 1, 201 1
Page 6 of 16
Proposed District Regulations
TC-1 Town Center Core District
The TC-1 district is intended to encourage and enhance the high-intensity commercial
employment center function of the Town Center's core area and its regulations are intended
to support the Town Center's role as the hub of community-wide importance for business,
office, retail, governmental services, culture and entertainment while also accommodating
mixed-use and residential projects as important components of the area's vitality.
Maximum Floor Area Ratio (FAR) and maximum building height would remain the same as
CD-3. The maximum FAR is 2.25 for lots 45,000 sq. ft of less and 2.75 for lots over 45,000
sq. ft. Maximum building height is 75 feet or 7 stories. Permissible land uses would remain
the same except as noted below.
Following are highlights of proposed regulations in TC-1 that are different from CD-3:
1. Land uses: outdoor bar counters, accessory to a hotel, located within 100 feet of an
apartment unit may not be operated between 8 pm and 8 am. Also, alcoholic
beverage establishments may not be located in any open area about the ground
floor, except restaurants with less than 40 seats until 8 pm with no music.
2. Minimum setback requirements - 5 feet adjacent to all streets; 10 feet side and rear
where abutting a TC-3 district or a future alley; otherwise 0 feet
3. An increased setback would be required for portions of buildings above 50 feet in
height along 71 Street equal to 1 ft. setback for each 1 ft. of height above 50 feet
(max. 25 ft setback for a 75 ft. high building) This is intended to maintain a more
human scale for buildings facing 71 Street.
4. Ground floor retail, restaurant or cultural space would be required for 75% of the
frontage along 71 St and Collins Ave. in order to develop a cohesive retail storefront
district. Distance separation from schools would be waived for restaurants serving
alcoholic beverages.
5. Open space would be required for building sites over 20,000 sq. ft. in the form of an
urban plaza occupying at least 5% of the lot area.
6. Publicly accessible waterfront pedestrian walkways would be incentivized along
Indian Creek in exchange for a reduced setback for buildings along the waterfront.
7. A dedication or easement for an alley would be required in the rear or side setback
area. The creation of alleys is an extremely important means of improving vehicular
traffic flow by removing service and delivery functions from the main streets. It will
also enhance the safety and comfort of the pedestrian environment by reducing curb
cuts that create conflicts between vehicles pedestrians and bicycles.
8. Allowable encroachments in required yard areas would be more limited.
9. Signage regulations would be slightly modified to be more compatible with required
shade trees along the street.
TC-2 Town Center Mixed Use District
The TC-2 district is intended to support medium intensity mixed-use
(residential/nonresidential) projects with active retail ground floor uses.
Maximum development intensity, including Floor Area Ratio (FAR) and maximum building
height would remain the same as CD -2. The maximum FAR is 1.5 with a .5 bonus for
residential mixed-use and the maximum height is 50 feet. Permissible land uses would
remain the same except as noted below.
North Beach Town Center comp plan and zoning
May I I, 2011
Page 7 of 16
Following are highlights of proposed regulations in TC-2 that are different from CD-2:
1. Land uses: outdoor bar counters, accessory to a hotel, located within 100 feet of an
apartment unit may not be operated between 8 pm and 8 am. Also, alcoholic
beverage establishments may not be located in any open area about the ground
floor, except restaurants with less than 40 seats until 8 pm with no music.
2. Minimum setback requirements - 5 feet adjacent to all streets; 10 feet side and rear
where abutting a future alley; otherwise 0 feet
3. Ground floor retail, restaurant or cultural space would be required for 75% of the
frontage along 71 St and Collins Ave. in order to develop a cohesive retail storefront
district. Distance separation from schools would be waived for restaurants serving
alcoholic beverages.
4. Open space would be required for building sites over 20,000 sq. ft. in the form of an
urban plaza occupying at least 5% of the lot area.
5. Publicly accessible waterfront pedestrian walkways would be incentivized in
exchange for a reduced setback for buildings along the waterfront.
6. A dedication or easement for an alley would be required in the rear or side setback
area.
7. Allowable encroachments in required yard areas would be more limited.
8. Signage regulations would be slightly modified to be more compatible with required
shade trees along the street.
TC-3 Town Center Residential Office District
The TC-3 district is intended to accommodate low density multi-family residential
development and low intensity office and tourist lodging uses, and also to accommodate
small-scale ground floor neighborhood commercial uses that are compatible with the
residential character of the TC-3 district in certain areas designated as TC-3(c) on the
zoning map.
Maximum Floor Area Ratio (FAR) would remain at 1.25, which is the same as RM-I.
Following are highlights of proposed regulations in TC-3 that are different from RM-1:
1. The list of permissible land uses would be expanded to allow neighborhood
compatible mixed uses and to provide diverse opportunities for employment.
a. Main permitted uses - residential and office
b. Conditional uses - RM-1 conditional uses plus hotels
c. Accessory uses - RM-1 accessory uses and special regulations for hotels
outlined in Sec. 142-736 (c) (3) on pages 7-8 of the ordinance.
d. Prohibited uses - accessory uses associated with hotels including dance halls,
outdoor entertainment establishment, open air entertainment establishment;
outdoor bar counter and alcoholic beverage establishments located in any open
area above the ground floor.
2. A subdistrict within TC-3, which is labeled TC-3(c) on the zoning map, (see map on
page 5) would provide for Conditional Uses in limited areas. These would include the
following neighborhood retail and service uses located on the ground floor and
limited to 2,500 sq. ft. or less per establishment:
antique stores,
artlcraft galleries,
artist studios,
bakery or specialty food stores,
barber shops and beauty salons,
dry cleaner with off-site processing (dry cleaning receiving station),
newspapers and magazines,
North Beach Town Center comp plan and zoning
May I I, 201 1
Page 8 of 16
photo studio,
shoe repair,
tailor or dressmaker,
food service establishments with less than 30 seats (including outdoor
cafe seating with alcohol limited to beer and wine and closing no later
than 11 :00 PM,
full service restaurants serving alcoholic beverage or with 30 seats or
more may be permitted only on waterfront properties with a publicly
accessible waterfront walkway
Comments from the community meeting on May 5,201 0 would encourage the City to
expand this list of uses, and to make the conditional use process less time
consuming and expensive for small businesses to undertake.
3. Commercial and non-commercial parking garages are permissible as conditional
uses in RM-1 and would also be conditional uses in the TC-3 district. A new
subsection Sec. 130-68 (9) is proposed in Chapter 130. "Off Street Parking" to
consolidate regulations pertaining to parking garages in TC-3. Most of the
regulations would be the same as for parking garages in RM-I, with the following
exceptions.
a. commercial uses would be permissible as conditional uses on the ground floor of
a parking structure without limitation on size, except that the total combined
commercial and/or residential space shall not to exceed 25% of the total floor
area of the structure.
b. residential or commercial uses would be required on the first level facing a street
or waterway, but would not be required on the upper floors.
c. the parking spaces may serve residential or commercial uses without limitation
on the percentage of residential spaces.
d. minimum front yard setbacks would be reduced from 15 feet to 10 feet facing
streets with right-of-way greater than 50 feet. This would apply only to front yards
along Abbott Ave. and Indian Creek Drive. (Note: this provision was added
subsequent to the Planning Board hearing on 6/22/10 and prior to the LUDC
meeting on 712611 0.)
4. Minimum setback requirements - 15 feet front yard (exceptions see 3d.above); 7.5
feet side yard facing a street (10 feet for lots over 50 feet in width); 7.5 feet side
interior lot line except 10 feet for buildings over 33 feet in height and 10 feet where
abutting TC-1; 10 feet rear yard; 30 feet adjacent to any waterfront
5. Height limitations are proposed to ensure compatibility with the predominant low
scale built environment as follows:
a. maximum building height 4 stories or 45 feet, except for waterfront lots which
may be 5 stories or 50 feet due to the greater (20 ft) setback requirement
b. increased setback (1 :I ratio) would be required for portions of buildings above 23
feet in height along the front lot line to be compatible with the existing 2-story
buildings
c. rear yard setbacks (1 :I ratio) would be required for portions of buildings above
33 feet in height
d. limitations on rooftop features that may exceed the height and setbacks
North Beach Town Center comp plan and zoning
May I I, 2011
Page 9 of 16
Parking regulations in the North Beach Town Center are intended to provide centralized
public parking garages to serve the Town Center; to minimize the amount of on-site parking
required for individual lots, thereby reducing building bulk and maximizing ground floor space
available for retail and restaurant uses; and to promote walking, bicycling and transit
ridership to help reduce the demand for parking within the district. The following provisions
are recommended:
I. to modify the boundaries of Parking District #4 to include all of the TC-1 and TC-2
districts (see section 3 on page 16 of the proposed ordinance)
2. to permit offsite parking within a distance of 800 feet from the development site
3. to reduce the residential parking requirements for smaller units
4. to encourage shared parking between uses that have different peak usage periods
and add residential uses to the calculation of shared parking minimums (see Sec.
130-221 of the City Code)
5. to provide a parking credit as an incentive for developers to provide urban plaza
space or space for a public library
6. to provide a parking credit for bicycle parking and for commercial developments that
provide showers for bicycle commuters
7. to define parking requirements for "live-work units.
Minimum bicvcle parkinq requirements for various land uses are proposed for the TC
districts. The bicycle parking requirements are based on the LEED (Leadership in Energy
and Environmental Design) standards for neighborhood development. The Administration
envisions these bicycle parking standards to be a model for the entire city.
Streetsca~e improvements are required to be constructed by developers and detailed design
standards are set forth in the North Beach Town Center Design Standards (see below). This
includes sidewalks in the public right-of-way and a minimum 5-feet-wide setback area on
private property adjoining all streets.
Design Review Standards were created to further define and illustrate the urban design
intent for the North Beach Town Center. This is a separate document that was adopted by
the Design Review Board on December 7,201 0. It is entitled "Design Review Standards for
the North Beach Town Center TC Zoning Districts"; also known as the "NBTC Design
Standards". The document contains customized design standards for such things as access
drives, alleys, parking, building location on the lot, shade canopies, waterfront pedestrian
walkways, urban plazas, signs, and streetscape design. It also contains the lnfill Regulating
Plan which illustrates the plan for the entire Town Center and shows how individual lots
should relate to the whole.
North Beach Town Center comp plan and zoning
May 11,2011
Page 10 of 16
Comprehensive Plan amendments
The ~ro~osed amendments to the comprehensive plan would create three new land use
categories, Town Center Core TC-1, own Center Commercial TC-2 and Town Center
Residential Office TC-3, based upon a lengthy neighborhood planning process that resulted
in a vision for a more intensely developed, mixed use "Town Center" to serve the entire
North Beach community. These three new TC categories are proposed to replace the
existing land use categories on the Future Land Use Map, as shown below. The affected
area is bounded by Collins Avenue on the east, 69 Street on the south, Indian Creek
Waterway on the west and 72 Street on the North.
Proposed Future Land Use Map (FLUM) amendment
Following is a summary comparison of the existing comprehensive plan and proposed
amendments for the North Beach Town Center TC categories.
TC-1 -
Existing: CD-3 High Intensity Commercial
Proposed: Town Center Core TC-1
The TC-1 category is identical to the CD-3 category except for the "Purpose" statement,
which describes the special purpose and intent for the core area of the North Beach Town
Center. Land uses, density and intensity (FAR) remain the same.
North Beach Town Center comp plan and zoning
May 11,201 I
Page 11 of 16
TC-2
Existing: CD-2 Medium lntensity Commercial
Proposed: Town Center Commercial TC-2
The TC-2 category is identical to the CD-2 category except for the "Purpose" statement,
which describes the special purpose and intent for the commercial area of the North Beach
Town Center. Land uses, density and intensity (FAR) remain the same.
TC-3 -
Existing: RM-1 Low Density Multi Family Residential
Proposed: Town Center Residential Office TC-3
The TC-3 category differs from the RM-1 category by expanding the list of permissible land
uses. The RM-1 category is limited to residential uses, whereas the TC-3 category would
allow residential, office, hotel, and neighborhood retail and service uses. The low density
and intensity (FAR 1.25) from the RM-1 district would remain unchanged. The "Purpose"
statement describes the special purpose and intent for the TC-3 area of the North Beach
Town Center.
Proposed TC Comp Plan amendment
Town Center Core TC-1
To encourage and enhance the high-
intensity commercial employment center
function of the Town Center's core area, as
well as, support the Town Center's role as
the hub of community-wide importance for
business, office, retail, governmental
services, culture and entertainment.
Various types of commercial uses
including, business and professional
offices, retail sales and service
establishments, eating and drinking
establishments; and apartment residential
uses; apartment hotels; and hotels.
150 dwelling units per acre
FAR 2.25 on lot area 145,000 sq. ft. and
FAR 2.75 on lot area >45,000 sq. ft.
Town Center Commercial fTC-2)
To provide support for medium intensity
mixed-use (residential1
nonresidential) projects with active retail
ground floor uses.
Various types of commercial uses
including, business and professional
offices, retail sales and service
establishments, eating and drinking
establishments, apartment residential
uses, hotels, and apartment hotels.
100 dwelling units per acre
FAR 1.5 for commercial; FAR 2.0 for
residential or mixed use
Category
TC-1
Purpose
Land uses
Density limits
Intensity
TC-2 -
Purpose
Land uses
Density limits
Intensity
Existing Comp Plan as amended
CD-3 High Intensity Commercial
To provide development opportunities
for and to enhance the desirability and
quality of existing andlor new medium
intensity commercial areas which
primarily serve the entire city.
Various types of commercial uses
including business and professional
offices, retail sales and service
establishments, eating and drinking
establishments; apartment residential
uses; apartment hotels; and hotels.
150 dwelling units per acre
FAR 2.25 on lot area 545,000 sq. ft.
and FAR 2.75 on lot area >45,000 sq.
ft .
CD-2 Medium Intensity
Commercial
To provide development opportunities
for and to enhance the desirability and
quality of existing andlor new medium
intensity commercial areas which
serve the entire city.
Various types of commercial uses
including business and professional
offices, retail sales and service
establishments, eating and drinking
establishments; apartment residential
uses; apartment hotels; and hotels.
100 dwelling units per acre
FAR 1.5 for commercial; FAR 2.0 for
residential or mixed use
North Beach Town Center comp plan and zoning
May I I, 201 I
Page 12 of 16
Amendments to the comprehensive plan are a necessary precursor to the enactment of the
North Beach Town Center TC zoning code. The primary reason for this is the mixture of land
uses proposed for the TC-3 district (currently RM-1 low density multi-family residential). The
proposed TC-3 district would add office uses as a main permitted use and also offer
conditional uses for hotel and certain neighborhood-oriented commercial uses. This
expansion of permissible land uses was deemed to be especially important to the North
Beach Town Center to provide a transition between the high intensity core (TC-1) and the
surrounding low density multifamily residential district, to provide a variety of employment
opportunities, to provide opportunities for small business development, to reduce the need
for long distance home to work trips and to enliven the pedestrian environment. If not for
this change in TC-3 land uses, the entire package TC zoning code amendments could be
adopted without amending the comprehensive plan. Since a comprehensive plan
amendment is required for the TC-3 district, the Planning Department has opted to propose
new future land use categories for all three districts: TC-1, TC-2 and TC-3. This will highlight
the specific intent and purpose of the North Beach Town Center development plan and set
the TC districts apart from other commercial and residentialloffice districts throughout the
City.
Proposed TC Comp Plan amendment
Town Center Residential Office (TC-3)
To provide a transition between the high
intensity Town Center Core and the
surrounding low intensity residential multi-
family districts, by providing for
contextually compatible residential and
mixed-use development within an
established, pedestrian, bicycle and transit
oriented residential environment. Office
and tourist lodging facilities are intended to
provide a variety of employment
opportunities to support the local economy
and to reduce the need for long distance
Category
TC-3
Purpose
home to work vehicle trips. Neighborhood
oriented retail and service uses are
Existing Comp Plan as amended
RM-1 Low Density Multi Family
Residential
To provide development
opportunities for and to enhance the
desirability and quality of existing
and/or new low density multi family
residential areas.
North Beach Town Cenfer comp plan and zoning
May I?, 201 1
Page 13 of 16
Department of Community Affairs (DCA) review
The Florida Department of Community Affairs (DCA) completed its review of the proposed
land use amendments for consistency with Rule 9J-5, Florida Administrative Code, and
Chapter 163, Part 11, Florida Statutes and prepared the Objections, Recommendations and
Comments Report (ORC). The DCA identified the following objection and recommendation
to the proposed amendment:
Obiection I (Types of Uses): The three proposed new FLUM categories (TC-1,
TC-2 and TC-3) for the North Beach Town Center generally adequately describe
the types of uses that are permissible in each category. However, the following
text is also added to each of the FLUM categories: "Other uses which may be
permitted are accessory uses specifically authorized in this land use category, as
described in the Land Development regulations, which are required to be
subordinate to the main use; and conditional uses specifically authorized in this
land use category, as described in the Land Development Regulations, which
are required to go through a public hearing process as prescribed in the Land
Development Regulations of the Code of the City of Miami Beach." This
additional text is objectionable because it defers the "other uses" to the land
development regulations. Also, the terms "other uses" and "subordinate" are not
defined and are therefore not meaningful and predictable. Authoritv: Section
163.3177(6)(a) and (g); and 163.3184, F.S.; and Rules 9J-5.003(90); and 9J-
5.005(6), F.A.C. Recommendation: The City should delete the text quoted
above from the descriptions of the TC-1, TC-2 and TC-3 land uses categories in
Future Land Use Policy 1.2.
In response to DCA, the Administration has deleted the objectionable language and
substituted lists of the accessory uses and conditional uses that are permissible in the
proposed zoning ordinance for TC-1, TC-2 and TC-3.
Modifications since First Reading, September 15,2010
During the long interval while the proposed comprehensive plan amendments were under
review by the DCA, the Administration continued to make refinements in the proposed land
development regulations. These refinements are indicated by strikethrough and double
underlining in the proposed ordinance. Following is a summary of the changes:
A new section (d) was added to Sec. 142-736 to reconcile TC-1, TC-2 and TC-3 with
other sections of the land development regulations that refer to the previous zoning
districts in the Town Center, i.e., CD-3, Cd-3 and RM-I (Comp Plan Text
Amendment Ordinance p. 8).
I Waterfront setbacks are changed from a minimum of 20 feet to a minimum of 30
feet; however, the Design Review board may allow the waterfront setback to be
decreased to not less than 15 feet if the property provides a public assess waterfront
walkway (Ordinance p. 1 1).
Waterfront Pedestrian Walkways are deleted as a mandatory requirement (p. 12).
This is replaced by an incentive to provide a public access walkway in exchange for
a reduction in the minimum setback (Ordinance p. 11).
North Beach Town Center comp plan and zoning
May I I, 2011
Page 14 of 16
Minimum open space is reduced from 10% to 5% of the lot area for development
sites over 20,000 sq. ft. (Ordinance p. 12).
New language is added to the Alleys section to clarify that the requirement to
dedicate space for new alleys is flexible in location according to the configuration of
individual lots and blocks and is not intended bifurcate lot assemblages (Ordinance
p. 12).
The boundaries for Parking District No. 4 are expanded to include TC-2 as well as
TC-1 (Ordinance p. 17). This modification will only affect the I-Hop and former
Denny's sites fronting Collins Avenue near 69 Street. It is consistent with policy
direction from the Land Use and Development Committee that would expand the
parking district throughout other portions on North Beach in a separate piece of
legislation.
The regulations for commercial and noncommercial parking garages in TC-3 are
clarified with regard to ground level uses; the maximum percentage of total floor area
permitted to be used for residential or commercial uses is increased from 25% to
35%; and minimum setbacks are reduced from 15 feet to 10 feet facing streets that
are wider than 50 feet (includes Abbott Av. and Indian Creek Drive) (Ordinance p.
18).
Economic Impact
In accordance with Charter section 5.02, which requires that the "City of Miami Beach shall
consider the long-term economic impact (at least 5 years) of proposed legislative actions,"
this shall confirm that the City Administration evaluated the long-term economic impact (at
least 5 years) of this proposed legislative action, and determined that there may be the
following positive and negative economic impacts from the proposed North Beach Town
Center zoning code.
The overall economic impact is expected to be positive, as these specially crafted TC zoning
districts send a clear message that the City welcomes and encourages redevelopment of
greater intensity, and variety within the Town Center. When the real estate market rebounds
following the recession, staff anticipates that the latent demand for retail, restaurant,
personal services, office space and quality housing in the North Beach community will
support reinvestment in the Town Center. Many parking lots and underutilized commercial
properties will be redeveloped with mixed uses. The reduced parking requirements in this
ordinance provide a significant incentive through cost savings for new development. The
proposed city-subsidized parking garage would further expand the economic incentives for
private sector redevelopment. Properties in the TC-3 district, which are currently limited to
residential uses, will have many more land use options, including office, hotel and
neighborhood-oriented retail and personal services This may lead to increased property
values and benefit the local economy by proving affordable space for small business
development.
A few of the proposed land development regulations could be perceived to have potential
negative impacts on the flexibility to design new construction to achieve maximum value.
These include increased building setbacks, alley dedications, and lower height limits in the
TC-3 district. However, the Planning Department has carefully studied these conditions and
is confident that a suitable building envelope is provided by the proposed regulations to
allow new construction up to the maximum FAR. Height restrictions in TC-3 are
North Beach Town Center comp plan and zoning
May 11, 201 I
Page 15 of 16
counterbalanced by reduced minimum setbacks; and the space occupied by waterfront
walkways is counterbalanced by reduced setbacks, greater height and the opportunity to
provide retail and restaurant uses along the waterfront. Furthermore, the Administration
believes that the overall benefits to be gained by these development regulations will help to
increase property values throughout the Town Center and far outweigh any inconvenience to
individual properties.
During the May 5, 2010 community meetings, some property owners brought up the
following economic concerns: (1) that mandatory retail uses on 71 Street and Collins Avenue
would be burdensome in the present day economy due to a lack of qualified tenants. (2) that
the conditional use approval process in TC-3(c) would be too expensive and time consuming
for small business to undertake; (3) that mandatory closing by 11 PM would be an undue
economic hardship on restaurants that would be allowed to locate along the Indian Creek
waterway; and (4) that parking requirements should be eliminated or reduced in the TC-3
district for office and neighborhood commercial uses. The Administration recognizes that
there could be some validity to the concern about mandatory retail uses on 71 Street and
Collins Ave. in the current market, but believes that this is a short term condition and that the
long term economic success of the Town Center district as a viable shopping district
depends upon having continuous retail frontage along the major streets. It should be noted
that existing uses would not be affected. The Administration agrees that the conditional use
application process may be a deterrent to many small businesses. The Planning Board
approved a solution to the third concern by increasing the closing time to 12 midnight,
subject to limitations that may be placed in the conditional use permit on a case by case
basis. The administration recognizes that parking requirements in the TC-3 district will place
a burden on small businesses that may wish to locate there, but it may be prudent to wait
until a parking garage is assured in this district.
ADMINISTRATION RECOMMENDATION
In view of the above analysis, the Administration recommends that the Mayor and City
Commission should adopt all four ordinances on second reading and direct the City
Administration to submit the adopted Comprehensive Plan amendments and the Future
Land Use Map amendments to the Florida Department of Community Affairs and any other
required state and local agencies.
JGM\JGG\ &L L JAM
T:WGENDAV011\5-11-I l\TC zoning amend memo.doc
North Beach Town Center comp plan and zoning
May I I, 201 I
Page 16 of I6
Attachment A
Report from North Beach Town Center Zoning Community Meetings - May 5,2010
The Planning Department held two community meetings on Wednesday, May 5,201 0 on the
proposed North Beach Town Center zoning amendments. The two meetings were held at 4
PM at the Shane Rowing Center and at 6:30 PM at the North Shore Youth Center. Notices
of the workshops were mailed to all property owners within a 375 feet radius of the Town
Center.
A total of approximately 40 people attended the two workshops, including about equal
numbers of business persons and interested residents. The feedback was very positive.
Everyone supported the concept of encouraging redevelopment of a more intense, walkable,
mixed-use Town Center. Several people asked about what incentives the City can offer to
stimulate private investment, such as greater height and FAR. Planning staff responded that
public parking is the primary incentive available at this time; and they described the RFLl for
a public-private joint venture parking garage in North Beach. Staff also highlighted the
important steps the City is taking to support cultural activities in the Town Center by
rehabilitating the North Beach Bandshell and seeking new groups to operate the Byron
Carlyle Theater.
Several people expressed a desire to allow greater flexibility in the types of retaillservice
uses proposed for conditional uses the TC-3 Town Center Residential Office district. No one
objected to introducing retaillservice uses into these residential blocks; and everyone
supported allowing office uses in TC-3. One person stated that the proposed 11 PM closing
time for a restaurant located on the Indian Creek waterfront would make it financially
infeasible for the restaurant owner. Everyone present agreed that the indoor portion of a
waterfront restaurant could remain open to a later hour without harming the surrounding
residential uses. Several people expressed a desire to make parking requirements more
flexible for new businesses located in the TC-3 district, perhaps by allowing them to pay
parking mitigation fees.
Regarding the TC-1 Town Center Core district, two people expressed concern that the
requirement for retail/restaurant/cultural uses on 75% of the ground floor frontage facing 71
Street and Collins Avenue could result in numerous vacancies if there is not a sufficient
market for such uses. One person stated that the North Beach Town Center should not be
subjected to the same restrictions on outdoor dining and entertainment as South Beach
because North Beach is different; and no one expressed any disagreement with the
sentiment.
Background: The proposed zoning code would create a special district called "Town
Center" (TC), with three sub-districts tailored to replace the current CD-3, CD-2 and RM-1
zoning districts. The TC district is intended to enhance the built environment with custom-
tailored land use, urban design and parking regulations. The area affected by the proposed
TC zoning revision is bounded on the north by 72 Street, on the east by Collins Avenue, on
the south by 69 Street and on the west by the Indian Creek waterway.
The proposed North Beach Town Center zoning amendments are a direct result of the
Master Plan for the North Beach Town Center, which was developed during numerous
community workshops and adopted by the City Commission in July 2007. The zoning
amendments are scheduled for a public hearing at the Miami Beach Planning Board on May
25, 2010.
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Comp Plan Text Amendment znd Reading
ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND ClTY COMMISSION OF THE
ClTY OF MIAMI BEACH, FLORIDA, AMENDING PART II: GOALS,
OBJECTIVES AND POLICIES OF THE CITY OF MIAMI BEACH
COMPREHENSIVE PLAN, POLICY 1.2 OF OBJECTIVE 1: LAND
DEVELOPMENT REGULATIONS OF THE FUTURE LAND USE
ELEMENT, BY ADDING NEW CATEGORIES "TOWN CENTER
CORE" (TC-I); "TOWN CENTER MIXED USE" (TC-2); AND "TOWN
CENTER RESIDENTIAL OFFICE" (TC-3); AND ACCOMPANYING
STANDARDS FOR LAND DEVELOPMENT REGULATIONS; AND
AUTHORIZING AND DIRECTING THE CITY ADMINISTRATION TO
SUBMIT THE ADOPTED AMENDMENTS TO THE FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS AND ANY OTHER
REQUIRED STATE AND LOCAL AGENCIES; PROVIDING FOR
REPEALER, SEVERABILITY, CODIFICATION AND AN EFFECTIVE
DATE.
WHEREAS, the Miami Beach Mayor and City Commission adopted the North
Beach Town Center Plan by Resolution No. 2007-26600 on July 1 I, 2007 in order to
provide comprehensive guidance for private and public sector initiatives toward
redevelopment and revitalization in the area bounded by 73 Street, the Atlantic Ocean, 69
Street, and Indian Creek Waterway; and
WHEREAS, the North Beach Town Center will be guided by the
Comprehensive Plan as amended in order to achieve the vision set forth in the North
Beach Town Center Plan; and
WHEREAS, amending the text of the City of Miami Beach Comprehensive Plan
as provided herein is necessary to ensure that development of the North Beach Town
Center will be compatible with development in adjacent and surrounding areas, and will
contribute to the health and general welfare of the City; and
WHEREAS, the North Beach Town Center districts are intended to:
1. Promote development of a compact, pedestrian-oriented town center
consisting of a high-intensity employment center, vibrant and dynamic mixed-
use areas, and attractive residential living environments with compatible office
uses and neighborhood-oriented commercial services.
2. Promote a diverse mix of residential, business, commercial, office,
institutional, educational, and cultural and entertainment activities for workers,
visitors and residents.
Comp Plan Text Amendment
2"d Reading
3. Encourage pedestrian-oriented development within walking distance of
transit opportunities at densities and intensities that will help to support transit
usage and town center businesses.
4. Provide opportunities for livelwork lifestyles and increase the availability of
affordable office space in the North Beach area.
5. Promote the health and well-being of residents by encouraging physical
activity, alternative transportation, and greater social interaction.
6. Create a place that represents a unique, attractive and memorable
destination for residents and visitors.
7. Enhance the community's character through the promotion of high-quality
urban design.
WHEREAS, the TC-1 district is intended to encourage and enhance the high-
intensity commercial employment center function of the Town Center's core area and its
regulations are intended to support the Town Center's role as the hub of community-wide
importance for business, office, retail, governmental services, culture and entertainment
while also accommodating mixed-use and residential projects as important components
of the area's vitality; and
WHEREAS, the TC-2 district is intended to support medium intensity mixed-use
(residentiallnonresidential) projects with active retail ground floor uses; and
WHEREAS, the TC-3 district is intended to accommodate low density multi-
family residential development and low intensity office and tourist lodging uses, and also
accommodating small-scale ground floor neighborhood commercial uses that are
compatible with the residential character of the TC-3 district.
WHEREAS, the City Commission hereby finds that the adoption of this
Ordinance is in the best interest and welfare of the residents of the City; and
WHEREAS, the City Commission, upon first reading of this Ordinance,
authorized its transmittal to the Department of Community Affairs and review agencies for
the purpose of a review in accordance with Section 163.31 84, Florida Statutes; and
WHEREAS, the Florida Department of Community Affairs completed its review
of the proposed North Beach Town Center land use amendments for consistency with
Rule 9J-5, Florida Administrative Code, and Chapter 163, Part II, Florida Statutes and
prepared the Objections, Recommendations and Comments Report (ORC) identifying
certain objections to the proposed amendments; and
Comp Plan Text Amendment
2nd Reading
WHEREAS, the Administration reviewed the Objections and made adjustments
to the language of the proposed amendments in order to respond and comply with the
Objections listed in the ORC Report; and
WHEREAS, the City Commission of the City of Miami Beach, upon second
reading public hearing is in agreement with the changes made to the proposed
amendments and adopts such amendments to the City's Comprehensive Plan.
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND ClTY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA:
SECTION 1. AMENDMENTS TO THE ClTY OF MIAMI BEACH COMPREHENSIVE
PLAN.
That Policy 1.2 of Objective 1, Land Development Regulations of the Future Land Use
Element of the City of Miami Beach Comprehensive Plan is hereby modified as follows:
PART 11: GOALS, OBJECTIVES AND POLICIES
FUTURE LAND .USE ELEMENT
GOAL:
Ensure that the character and location of land uses maximize the potential for economic
benefit and the enjoyment of natural and man-made resources by citizens while minimizing
the threat to health, safety and welfare posed by hazards, nuisances, incompatible land
uses and environmental degradation.
OBJECTIVE 1: LAND DEVELOPMENT REGULATIONS
Future growth and development, redevelopment and rehabilitation will be managed
through the preparation, adoption, implementation and enforcement of land development
regulations.
Policy I .2
The land development regulations which implement this Comprehensive Plan shall, at a
minimum, be based on and be consistent with S. 163.3202, F.S. and shall further be based
on the following standards for land use category, and land use intensity:
Comp Plan Text Amendment
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Town Center Core Category (TC-I)
Purpose: To encourage and enhance the high-intensity commercial emplovment center
function of the Town Center's core area, as well as, support the Town Center's role as the
hub of communitv-wide importance for business, office, retail, governmental services,
culture and entertainment.
Uses which rnav be Permitted: Various types of commercial uses including, business and
professional offices, retail sales and service establishments, eating and drinkinq
establishments; and apartment residential uses; apartment hotels; and hotels.
Other uses which rnav be permitted are accessorv uses that are incidental to and
customarilv associated with the main Permitted uses such as accessory outdoor bar
counter, sidewalk cafe. storaae of supplies normallv used in connection with a permitted
use, off-street parkina and loading, and other similar accessorv uses.
The conditional uses which rnav be permitted are public and Private institutions such as
adult conareaate livina facilities. nursina homes. reliaious uses. schools~ dav care,
museums. theaters, cultural and similar uses: parkina lots and aaraaes: commercial uses
of an im~act or intensitv deemed to require additional review such as outdoor
entertainment establishment, neiahborhood impact establishment. open air entertainment
establishment: and video arcades.
Densitv Limits: 150 dwelling units per acre;
Intensity Limits: a floor area ratio of 2.25 on lot area equal to or less than 45,000 sq.
ft:and a floor area ratio of 2.75 on lot area greater than 45,000 sq. ft.
lntensitv Limits: Intensity mav be limited bv such set back, height, floor area ratio andlor
other restrictions as the City Commission acting in a legislative capacitv determines can
effectuate the purpose of this land use categorv and otherwise implement complementarv
public policv. However, in no case shall the intensitv exceed a floor area ratio of 2.75.
Town Center Commercial Category (TC-2)
Purpose: To provide support for medium intensitv mixed-use (residentiallnonresidential)
proiects with active retail ground floor uses.
Uses which rnav be Permitted: Various tvpes of commercial uses including, business and
professional offices, retail sales and service establishments, eating and drinkinq
establishments, apartment residential uses, hotels, and apartment hotels.
Other uses which rnav be permitted are accessorv uses that are incidental to and
customarilv associated with the main permitted uses such as accessory outdoor bar
Comp Plan Text Amendment
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counter. sidewalk cafe. storage of supplies normallv used in connection with a permitted
use. off-street parkina and loadina. and other similar accessory uses.
The conditional uses which mav be permitted are public and private institutions such as
adult conareaate livina facilities. nursina homes, religious uses. schools. dav care,
museums. theaters. cultural and similar uses: parkina lots and aaraaes: commercial uses
of an impact or intensitv deemed to require additional review such as outdoor
entertainment establishment. neighborhood impact establishment. open air entertainment
establishment: and video arcades.
Densitv Limits: 100 dwelling units per acre
lntensitv Limits: a floor area ratio of 1.5 for commercial; 2.0 for residential or mixed use
lntensitv Limits: Intensity may be limited by such set back, height, floor area ratio and/or
other restrictions as the City Commission acting in a legislative capacity determines can
effectuate the purpose of this land use category and otherwise implement complementarv
public policv. However, in no case shall the intensity exceed a floor area ratio of 2.0.
Town Center Residential Office (TC-3)
Purpose: To provide a transition between the high intensity Town Center Core and the
surrounding low intensitv residential multi-familv districts, bv providinq for contextually
compatible residential and mixed-use development within an established, pedestrian,
bicvcle and transit oriented residential environment. Office and tourist lodqing facilities are
intended to provide a varietv of emplovment opportunities to support the local economv
and to reduce the need for long distance home to work vehicle trips. Neighborhood
oriented retail and service uses are intended to provide opportunities for small business
development and to enliven the pedestrian environment.
Uses which may be permitted: Existing single familv detached dwellings; single familv
attached dwellinqs, townhouse dwellings, multiple familv dwellings, offices, hotels, and
neighborhood retail and services.
Other uses which mav be permitted are accessory uses that are incidental to and
customarilv associated with the main permitted uses such as a dinina room. health club or
other services solelv for use of the occupants of an apartment buildina. accessorv
restaurants. bars and services in a hotel. sidewalk cafe. storaae of sup~lies normallv used
in connection with a permitted use. off-street parkina and loadina, and other similar
accessorv uses.
The conditional uses which mav be permitted are public and private institutions such as
adult conareaate livina facilities. nursina homes. reliaious uses. schools, dav care and
similar institutional uses. hotels, parkina lots and aaraaes, and neiahborhood-oriented
retail and ~ersonal service uses.
Comp Plan Text Amendment
2nd Reading
Density Limits: 60 dwelling units per acre.
Intensity Limits: a floor area ratio of 1.25
lntensitv Limits: lntensitv may be limited by such set back, height, floor area ratio andlor
other restrictions as the City Commission acting in a legislative capacity determines can
effectuate the purpose of this land use cateqorv and otherwise implement complementary
public policv. However, in no case shall the intensity exceed a floor area ratio of 1.25.
SECTION 2. REPEALER.
All ordinances or parts of ordinances and all section and parts of sections in conflict
herewith be and the same are hereby repealed.
SECTION 3. SEVERABILIN.
If any section, subsection, clause or provision of this Ordinance is held invalid, the
remainder shall not be affected by such invalidity.
SECTION 4. INCLUSION IN COMPREHENSIVE PLAN
It is the intention of the City Commission, and it is hereby ordained that Section 1 is made
part of the City of Miami Beach Comprehensive plan, as amended; that the sections of this
Ordinance may be renumbered or relettered to accomplish such intention; and that the
word "ordinance" may be changed to "section" or other appropriate word.
SECTION 5. EFFECTIVE DATE.
This Ordinance shall take effect on the day of , 20; however,
the effective date of any plan amendment shall be in accordance with Section 163.3184,
Florida Statutes.
PASSED and ADOPTED this day of ,20-.
MAYOR
ATTEST:
ClN CLERK
First Reading:
Second Reading:
Comp Plan Text Amendment
2"d Reading
APPROVED AS TO
FORM AND LANGUAGE
Verified by:
Richard Lorber, AICP, LEED Date
Planning Director
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FLUM
2nd Reading
ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND ClTY COMMISSION OF
THE ClTY OF MIAMI BEACH, FLORIDA, AMENDING THE
FUTURE LAND USE MAP OF THE CITY'S COMPREHENSIVE
PLAN FOR THE NORTH BEACH TOWN CENTER FROM CD-3,
"COMMERCIAL, HIGH INTENSITY" TO TC-1, "TOWN CENTER
CORE"; FROM CD-2, "COMMERCIAL, MEDIUM INTENSITY" TO
TC-2, "TOWN CENTER MIXED USE"; AND FROM RM-1,
"RESIDENTIAL MULTIFAMILY, LOW INTENSITY" TO TC-3,
"TOWN CENTER RESIDENTIAL OFFICE"; AND AUTHORIZING
AND DIRECTING THE ClTY ADMINISTRATION TO SUBMIT THE
ADOPTED AMENDMENTS TO THE FLORIDA DEPARTMENT OF
COMMUNITY AFFAIRS AND ANY OTHER REQUIRED STATE
AND LOCAL AGENCIES; PROVIDING FOR REPEALER,
SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE.
WHEREAS, the Miami Beach Mayor and City Commission adopted the North
Beach Town Center Plan by Resolution No. 2007-26600 on July I I, 2007 in order to
provide comprehensive guidance for private and public sector initiatives toward
redevelopment and revitalization of the area bounded by 73 Street, the Atlantic Ocean,
69 Street, and Indian Creek Waterway; and
WHEREAS, the North Beach Town Center Development Code is
proposed to update the zoning and future land use regulations to be consistent with
the long-term vision set forth in the North Beach Town Center Plan; therefore, new
districts are proposed to be added to Chapter 142, to be known as "TC North Beach
Town Center Districts"; and
WHEREAS, the North Beach Town Center Districts are intended to:
1. Promote development of a compact, pedestrian-oriented town center
consisting of a high-intensity employment center, vibrant and dynamic
mixed-use areas, and attractive residential living environments with
compatible office uses and neighborhood-oriented commercial services.
2. Promote a diverse mix of residential, business, commercial, ofice,
institutional, educational, and cultural and entertainment activities for
workers, visitors and residents.
3. Encourage pedestrian-oriented development within walking distance of
transit opportunities at densities and intensities that will help to support
transit usage and town center businesses.
4. Provide opportunities for livelwork lifestyles and increase the availability of
affordable office space in the North Beach area.
FLUM
2nd Reading
5. Promote the health and well-being of residents by encouraging physical
activity, alternative transportation, and greater social interaction.
6. Create a place that represents a unique, attractive and memorable
destination for residents and visitors.
7. Enhance the community's character through the promotion of high-quality
urban design.
WHEREAS, the TC-1 district is intended to encourage and enhance the
high-intensity commercial employment center function of the Town Center's core
area and its regulations are intended to support the Town Center's role as the hub of
community-wide importance for business, office, retail, governmental services,
culture and entertainment while also accommodating mixed-use and residential
projects as important components of the area's vitality; and
WHEREAS, the TC-2 district is intended to support medium intensity
mixed-use (residentiallnonresidential) projects with active retail ground floor uses;
and
WHEREAS, the TC-3 district is intended to accommodate low density
multi-family residential development and low intensity office and tourist lodging uses,
and also accommodating small-scale ground floor neighborhood commercial uses
that are compatible with the residential character of the TC-3.
WHEREAS, the City Commission, upon first reading of this Ordinance,
authorized its transmittal to the Department of Community Affairs and review
agencies for the purpose of a review in accordance with Section 163.31 84, Florida
Statutes; and
WHEREAS, the Florida Department of Community Affairs completed its
review of the proposed North Beach Town Center Future Land Use Map
amendments for consistency with Rule 9J-5, Florida Administrative Code, and
Chapter 163, Part II, Florida Statutes and prepared the Objections,
Recommendations and Comments Report (ORC) identifying no objections to the
proposed Future Land Use Map amendments; and
WHEREAS, the City Commission hereby finds that the adoption of this
Ordinance is in the best interest and welfare of the residents of the City.
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND ClTY
COMMISSION OF THE ClTY OF MIAMI BEACH, FLORIDA:
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2nd Reading
SECTION I. AMENDMENTS TO THE FUTURE LAND USE MAP OF THE CITY'S
COMPREHENSIVE PLAN.
That the Mayor and City Commission hereby amend the Future Land Use Map of the
City of Miami Beach Comprehensive Plan by changing the land use designations of the
North Beach Town Center from CD-3, "Commercial, High Intensity" to TC-1, "Town
Center Core"; from CD-2, "Commercial, Medium Intensity" to TC-2, "Town Center Mixed
Use"; and from RM-1 "Residential Multifamily, Low Intensity" to TC-3, "Town Center
Residential Office", as depicted on the map.
SECTION 2. REPEALER.
All ordinances or parts of ordinances and all section and parts of sections in conflict
herewith be and the same are hereby repealed.
SECTION 3. SEVERABILIN.
If any section, subsection, clause or provision of this Ordinance is held invalid, the
remainder shall not be affected by such invalidity.
SECTION 4. INCLUSION IN COMPREHENSIVE PLAN.
It is the intention of the City Commission, and it is hereby ordained that the amendment
provided for in Section I is made part of the Future Land Use Map of the City of Miami
Beach Comprehensive Plan, as amended; that the sections of this Ordinance may be
renumbered or relettered to accomplish such intention; and that the word "ordinance"
may be changed to "section" or other appropriate word.
SECTION 5. EFFECTIVE DATE.
This Ordinance shall take effect on the day of , 20; however, the
effective date of any plan amendment shall be in accordance with Section 163.3184,
Florida Statutes.
PASSED and ADOPTED this day of , 20-.
MAYOR
ATTEST:
CIN CLERK
First Reading:
Second Reading:
FLUM
2"d Reading
APPROVED AS TO
FORM AND LANGUAGE
Verified by:
Richard Lorber, AICP, LEED
Acting Planning Director
Date
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TC zoning text
2nd reading
ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND ClTY COMMISSION OF
THE ClTY OF MIAMI BEACH, FLORIDA, AMENDING THE
CITY'S LAND DEVELOPMENT REGULATIONS, BY AMENDING
CHAPTER 142, "ZONING DISTRICTS AND REGULATIONS",
ARTICLE 11, "DISTRICT REGULATIONS", BY CREATING A NEW
DIVISION 20, "TC NORTH BEACH TOWN CENTER DISTRICTS",
CREATING NEW ZONING DISTRICTS TC-1, TOWN CENTER
CORE; TC-2, TOWN CENTER MIXED USE; AND TC-3, TOWN
CENTER RESIDENTIAL OFFICE; PROVIDING FOR PURPOSE
AND INTENT, DEFINITIONS, MAIN PERMITTED, CONDITIONAL,
ACCESSORY AND PROHIBITED USES, DEVELOPMENT
REGULATIONS, DESIGN REVIEW STANDARDS, AND
PARKING REGULATIONS; AMENDING CHAPTER 130, "OFF-
STREET PARKING", ARTICLE 11, "DISTRICTS;
REQUIREMENTS", SECTION 130-31, "PARKING DISTRICTS
ESTABLISHED", AMENDING THE BOUNDARIES OF PARKING
DISTRICT 4; AMENDING ARTICLE Ill, SECTION 130-68,
"COMMERCIAL AND NONCOMMERCIAL PARKING
GARAGES", ADOPTING NEW REGULATIONS IN TC-3 AND GU
FOR COMMERICAL AND NONCOMMERICAL PARKING
GARAGES; AMENDING CHAPTER 138, "SIGNS", ARTICLE V,
"SIGN REGULATIONS BY DISTRICTS", SECTION 138-172,
"SCHEDULE OF SIGN REGULATIONS FOR PRINCIPAL USE
SIGNS"; CREATING A NEW SECTION 138-174, "NORTH
BEACH TOWN CENTER SIGNAGE"; AMENDING CHAPTER
142, DIVISION 4, "ALCOHOLIC BEVERAGES", SECTIONS 142-
1301 AND 142-1302 TO INCLUDE TC DISTRICTS; PROVIDING
FOR CODIFICATION; REPEALER; SEVERABILITY; AND AN
EFFECTIVE DATE.
WHEREAS, the Miami Beach Mayor and City Commission adopted the North
Beach Town Center Plan by Resolution No. 2007-26600 on July I I, 2007 in order to
provide comprehensive guidance for private and public sector initiatives toward
redevelopment and revitalization in the area bounded by 73 Street, the Atlantic
Ocean, 69 Street, and Indian Creek Waterway; and
WHEREAS, the North Beach Town Center Development Code is proposed to
update the zoning and future land use regulations to be consistent with the long-term
vision set forth in the North Beach Town Center Plan; therefore, new districts are
proposed to be added to Chapter 142, to be known as "TC North Beach Town
Center Districts"; and
WHEREAS, the TC North Beach Town Center Districts are intended to:
1. Promote development of a compact, pedestrian-oriented town center
consisting of a high-intensity employment center, vibrant and dynamic mixed-
Changes to the ordinance since first reading are indicated by - and -Q. 1
TC zoning text
2" reading
use areas, and attractive residential living environments with compatible office
uses and neigh borhood-oriented commercial services.
2. Promote a diverse mix of residential, business, commercial, office,
institutional, educational, and cultural and entertainment activities for workers,
visitors and residents.
3. Encourage pedestrian-oriented development within walking distance of
transit opportunities at densities and intensities that will help to support transit
usage and town center businesses.
4. Provide opportunities for livelwork lifestyles and increase the
availability of affordable office space in the North Beach area.
5. Promote the health and well-being of residents by encouraging
physical activity, alternative transportation, and greater social interaction.
6. Create a place that represents a unique, attractive and memorable
destination for residents and visitors.
7. Enhance the community's character through the promotion of high-
quality urban design.
WHEREAS, the TC-I district is intended to encourage and enhance the high-
intensity commercial employment center function of the Town Center's core area
and its regulations are intended to support the Town Center's role as the hub of
community-wide importance for business, office, retail, governmental services,
culture and entertainment while also accommodating mixed-use and residential
projects as important components of the area's vitality; and
WHEREAS, the TC-2 district is intended to support medium intensity mixed-
use (residentiallnonresidential) projects with active retail ground floor uses; and
WHEREAS, the TC-3 district is intended to accommodate low density multi-
family residential development and low intensity office and tourist lodging uses, and
also accommodating small-scale ground floor neighborhood commercial uses that
are compatible with the residential character of the TC-3 district in certain areas
designated as TC-3(c) on the zoning map.
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CIN
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA:
SECTION I: The City of Miami Beach Code Chapter 142 Zoning Districts and
Regulations, Article II District Regulations, Sec. 142-71. Districts Established, is hereby
amended as follows:
Changes to the ordinance since first reading are indicated by s+kekw& and double underlining. 2
21 0
TC zoning text
2nd reading
DIVISION I. GENERALLY
Sec. 142-71. Districts Established
(a) Disfricts and symbols. To achieve the purposes of these land development
regulations, the Code of the city, and regulate the use of land, wqter and
buildings, height and bulk of buildings and other structures, and population
density and open space, the city is hereby divided into the following districts:
Changes to the ordinance since first reading are indicated by &deheqh and double underlining.
21 1
TC zoning text
2nd reading
SECTION 2: The City of Miami Beach Code Chapter 142 Zoning Districts and
Regulations, Article II District Regulations, is hereby amended by adding Division 20:
TC North Beach Town Center Districts, as follows:
DIVISION 20: TC NORTH BEACH TOWN CENTER DISTRICTS
Sec. 142-734. Purpose and Intent
(a) The North Beach Town Center districts consist of all land bounded bv 72
Street, Collins Avenue, 69 Street and Indian Creek Waterwav; and consists of
three districts: a Town Center Core (TC-1) district, a Town Center Mixed Use
/TC-2) district, and a Town Center Residential OfTice (TC-3) district.
(b) The overall purposes of the North Beach Town Center districts are to:
(1) promote development of a compact, pedestrian-oriented town center
consisting of a high-intensitv emplovment center, vibrant and dvnamic
mixed-use areas, and attractive residential living environments with
compatible office uses and neighborhood-oriented commercial
services;
(2) promote a diverse mix of residential, business, commercial, office,
institutional, educational, and cultural and entertainment activities for
workers, visitors and residents;
(3) encourage pedestrian-oriented development within walking distance of
transit opportunities at densities and intensities that will help to support
transit usage and town center businesses;
(4) provide opportunities for livelwork lifestvles and increase the
availability of affordable office space in the North Beach area.
(5) promote the health and well-being of residents bv encouraqinq
phvsical activity, waterfront access, alternative transportation, and
greater social interaction;
(6) create a place that represents a unique, attractive and memorable
destination for residents and visitors;
(7) enhance the communitv's character through the promotion of high-
qualiw urban design.
(c) The specific purpose and intent of the three districts in the North Beach Town
Center are as follows:
(1) TC-I Town Center Core District, The TC-1 district is intended to
promote high intensitv compact development that will support the Town
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Center's role as the hub of communitv-wide importance for business,
office, retail, governmental services, culture and entertainment.
(2) TC-2 Town Center Mixed Use District, The TC-2 district is intended to
support medium intensitv mixed-use proiects with active retail ground
floor frontage.
(3) TC-3 Town Center Residential Office District. The TC-3 district is
intended to be a transition between the high intensitv Town Center
Core and the surrounding low intensitv residential multi-familv districts,
bv providin~ for contextuallv compatible residential and mixed-use
development within an established, pedestrian, bicvcle and transit
oriented residential environment. OfFice and tourist lod~ing facilities are
intended to provide a varietv of emplovment o~portunities to support
the local economv and to reduce the need for long distance home to
work vehicle trips. Neighborhood oriented retail and service uses are
permissible in certain limited areas of this district, identified as TC-3(c)
on the zoning map, and are intended to provide opportunities for small
business development and to enliven the pedestrian environment. TC-
3(c) is intended to be a subset of TC-3 and all resulations applicable to
TC-3 are esuallv applicable to TC-3(c) except as expresslv provided in
section 142-736(c)(3).
Sec. 142-735. Definitions
The following words, terms and phrases, when used in this division, shall have the
meanings ascribed to them in this section, except where the context clearlv indicates
a different meaning:
(a) Alley means a paved travel wav for vehicles within a block that provides
access to the rear of buildings, vehicle parking (e.g., garages), deliveries,
utilitv meters, and recvcling and garbage bins. The allev is generallv a public
right-of-wav, but in some cases it mav be located on private pro~ertv with a
public access easement.
(b) Street means all public rights-of-wav used for vehicular and pedestrian
access, but does not include Allevs.
(c) Cultural use means a use that engages in the performing arts (including, but
not limited to music, dance and theater), or visual arts (including, but not
limited to painting, sculpture, and photogra~hv), or engages in cultural
activities, serves the general public and has a permanent presence in the citv.
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Sec. 142-736. Main Permitted Uses, Conditional Uses, Accessorv Uses,
and Prohibited Uses
(a) Land uses in the TC-1 Town Center Core district shall be regulated as
follows:
(1) The main pennitfed uses in the TC-1 district are commercial uses;
apartments; apartmentlhotels; hotels. The ground stow frontage alonq
71 Street and Collins Avenue shall be governed bv Sec. 142-737(c).
The provisions of Sec. 6-4(a)(l) concerning distance separation for
consumption of alcoholic beverages on premises in restaurants shall
not applv to this district.
(2) The conditional uses in the TC-I district are adult living congregate
facilities; new construction of structures 50,000 square feet and over
[even when divided bv a district boundarv line), which review shall be
the first step in the process before the review by anv of the other land
development boards; outdoor entertainment establishment,
neighborhood impact establishment, open air entertainment
establishment, nursing homes; religious institution; video game
arcades; public and private institutions; and schools and maior cultural
dormitorv facilities as specified in section 142-1 332.
(3) The accessorv uses in the TC-1 district are those uses permitted in
article IV, division 2 of this chapter and accessorv outdoor bar
counters, provided that the accessorv outdoor bar counter is not
operated or utilized between midnight and 8:00 a.m.; however,
accessorv outdoor bar counters located within 100 feet of an
apartment unit mav not be operated or utilized between 8:00 p.m. and
8:00 a.m.
(4) The prohibited uses in the TC-1 district are pawnshops, and alcoholic
beverage establishments located in any open area above the ground
floor (any area that is not included in the FAR calculations), except as
provided in this division. However, outdoor restaurant seating, not
exceeding 40 seats, associated with indoor venues mav be permitted
in any open area above the around floor until 8:00 PM with no
background music (amplified or nonamplified).
(b) Land uses in the TC-2 Town Center Mixed Use district shall be regulated the
same as for uses in the TC-I Town Center Core district.
(c) Land uses in the TC-3 Town Center Residential Office district shall be
regulated as follows:
(I) The main permitted uses in the TC-3 district are single-family detached
dwelling, townhomes, apartments and offices.
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(2) The conditional uses in the TC-3 district are hotel, adult conqregate
living facilitv; dav care facility; nursing home; religious institutions;
private and public institutions; schools; and commercial or
noncommercial parking lots and garages (with accessorv commercial
uses) in accord with Section 130-68(9).
a. In areas designated TC-3(c) on the zoninq map, the followinq
uses rnav be permitted as conditional uses in addition to the
uses in paragraph (2) above: Neighborhood-oriented retail and
service uses, limited to 2,500 sq. ft or less per establishment,
located on the ground floor of buildings. Such neighborhood-
oriented retail and service uses shall be limited to antique
stores; arVcraft galleries; artist studios; bakerv or specialtv food
stores; barber shops and beautv salons; coffee shop or iuice
bar; drv cleaner or laundrv with off-site processing (drv cleaninq
receiving station); newspapers, magazines and books; photo
studio; shoe repair; tailor or dressmaker; and food service
establishments with 30 seats or less (including outdoor cafe
seatinq) with alcohol limited to beer and wine and closing no
later than 12 midnight subiect to limitations established in the
conditional use process. In addition, full service restaurants
servinq alcoholic beverages or with 30 seats or more rnav be
permitted onlv on waterfront properties with a publiclv
accessible waterfront walkwav in the area located south of 71
Street.
(3) The accessow uses in the TC-3 district are those uses customarilv
associated with the district purpose, as set forth in article IV, division 2
of this chapter, except that hotels rnav have accessorv uses based
upon the criteria below:
a. Hotels in the TC-3 district mav include a dining room operated
solelv for registered hotel visitors and their guests, located
inside the building and not visible from the street, with no
exterior signs, entrances or exits except as required bv the
Florida Building Code.
b. Hotels in the TC-3(c) district mav include accessorv restaurants
or bars when approved as part of the Conditional Use. Such
accessorv restaurants or bars that serve alcohol shall be limited
to a maximum of 1.25 seats per hotel or apartment unit for the
entire site. The patron occupant load, as determined bv the
planning director or designee, for all accessorv restaurants and
bars that serve alcohol on the entire site shall not exceed 1.5
persons per hotel andlor apartment unit. For a hotel or
apartment property of less than 32 units, the restaurant or bar
rnav have a maximum of 40 seats in the aagregate on the site.
The number of units shall be those that result after any
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renovation. Accessory restaurants and bars shall be permitted
to sell alcoholic beverages for consumption only on the
premises and shall be limited to closing no later than 12
midnight subiect to limitations established in the conditional use
process.
c. Hotels located in the TC-3 or TC3(c) districts may have other
accessory uses customarily associated with the operation of an
apartment buildina, as referenced in subsection 142-902(2), for
the use of registered hotel visitors and their guests only.
(4) The prohibifed uses in the TC-3 district are accessory dance halls,
accessory entertainment establishments, accessory neighborhood
impact establishments, accessory outdoor entertainment
establishment; accessory open air or outdoor entertainment
establishment, as set forth in article V, division 6 of this chapter,
accessory outdoor bar counter and alcoholic beverage establishments
located in any open area above the around floor (any area that is not
included in the FAR calculations). However, outdoor restaurant
seating, not exceeding 40 seats, associated with indoor venues may
be permitted in any open area above the ground floor until 8:00 PM
with no background music (amplified or nonamplified).
(5) There shall be no variances to these provisions.
p
zonina districts that existed ~rior to this amendment, i.e.. RM-I. CD-2, and
CD-3. shall remain a~plicable to the ~ro~erties lving within these TC-1. -2,
and -3 districts. as if each such reference was amended to correspond to the
new TC districts (RM-1 as to TC-3: CD-2 as to TC-2: and CD-3 as to TC-13,
unless a provision in the TC districts expresslv addresses the matter, in which
case the TC reaulation shall control.
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Sec. 142-737. Development Regulations
(a) The development reaulations in the TC-1. TC-2 and TC-3 Town Center
districts are as follows:
TABLE INSET (I)
TC-1 Town
Center
Core -
TC-2 Town
Center
Mixed Use
TC-3 Town
Center
Residential
Off ice
Maximum number
of stories
For lots equal to or less than
45,000 sq. ft. - 2.25
Maximum buildinq heiqht District
For lots areater than 45,000
SQ. ft. -- 2.75.
Maximum Floor Area Ratio
(FAR)
1.5: exce~t for mixed use
buildinqs where more than 25
percent of the total area of a
buildincl is used for residential
or hotel units, the maximum
FAR shall be 2.0.
75 feet;
however, buildinas frontinq on 71
Street shall not exceed 50 feet in
height, except that anv ort ti on of
the buildinq above 50 feet shall
be set back an additional 1 foot
for even/ 1 foot in heiqht above
50 feet.
50 feet
7 stories 1
5 stories
aranes as a main use see 5 stories
section 130-68(9).
The facade of buildinns facinq the
lot front adiacent to streets shall
not exceed 23 feet in heiqht to the
top of the roof deck. Anv or ti on
of the buildinq above 23 feet shall
be set back an additional 1 foot
for every 1 foot in heiqht above
23 feet. The rear facade of
buildings shall be set back an
additional 1 foot for everv 1 foot in
heiqht above 33 feet.
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TABLE INSET (2)
(b) Sefback Requirements: The minimum setback requirements for the TC-I,
TC-2 and TC-3 districts are as follows. This includes all buildings, regardless
of use, and subterranean parkinq structures. The minimum setbacks define
the buildable area of the lot.
Averaae
Apartment Unit
Size (sauare feet)
Commercial - NIA
New construction
- 800 sa. ft.
Rehabilitated
buildina - no
minimum
Elderlv housina -
see Sec. 142-
1183 -
Hotel units - N/A
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Minimum
Apartment Unit
Size (sauare feet)
Commercial - NIA
New construction
- 550
Rehabilitated
buildinq - 400
Elderly housina -
see Sec. 142-
1183 -
Hotel units -
15% 300-335
85% 335+
District
TC-1 Town
Center Core
TC-2 Town
Center Mixed Use
TC-3 Town
Center
Residential Office
Minimum Lot Area
Commercial - - none
Residential -
6,250 sa. ft.
Interior Side
10 feet when abuttinq
a TC-3 district or a
future allev designated
on the lnfill Reaulatinq
Plan; otherwise it shall
be 0 feet.
10 feet when abutting
a TC-3 district or a
future allev desianated
on the lnfill Reaulatinq
Plan; otherwise it shall
be 0 feet.
Side Facina a
Street
5 feet
- 5 feet
District
TC-1 Town
Center Core
TC-2 Town
Center Mixed
use -
Minimum Lot
Width
Commercial -
Residential - 50 - feet
- Rear
0 feet* abuttina an allev or
where there is a side lot line
abuttinq 71 Street: otherwise 10
feet.
*Pro~erties between Collins
Ave, and Hardina Ave. must
provide access to the interior of
the block for service vehicles as
determined bv the desian review
process.
0 feet* abuttins an allev or
where there is a side lot line
abuttina 71 Street; otherwise 10
feet.
*Properties between Collins
Ave, and Hardina Ave. must
provide access to the interior of
the block for service vehicles as
determined bv the desian review
process.
- Front
5 feet
5 feet
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District Front
TC-3 Town
Center
Residential
Off ice
7.5 feet for
lots 50 feet
wide or less
Side Facina a
Street I
15 feet
10 feet for
lots greater
than 50 feet
in width
Interior Side
7.5 feet for buildinas
up to 33 feet in heiaht;
10 feet for buildinas 33
feet or more in heiaht;
10 feet for lots abuttinq
a TC-1 district
(1) Waterfront setbacks: Notwithstandinq the above, for waterfront
properties the minimum setback shall be 2,830 feet from the bulkhead.
However, if ~ublic waterfront walkwavs are provided. alona with
covenants and provisions to ensure public use and maintenance of
these walkwavs in perpetuitv, then the Desian Review Board mav
allow the waterfront setback be decreased to not less than 15 feet.
Desian and use of waterfront walkwavs shall be in conformance with
the NBTC Desian Standards referenced in Sec. 142-738.
(2) Surface parking lots: In the TC-1 and TC-2 districts, the minimum
setback for surface parking lots shall be the same as for buildings plus
an additional 5 feet for landscapina adjacent to all streets. In the TC-3
district the minimum setback for surface parking lots shall be 5 feet
adiacent to interior side lot lines, 0 feet abutting an allev and the same
as for building setbacks on all other sides.
(3) Rooftop features: In the TC-3 district, stairwell and elevator bulkheads
and other rooftop features permissible in Section 142-1 161 extending
above the roofline of a building shall be required to be set back from
the main building 1 foot for evew 1 foot in height above the top of the
roof deck of each level, with the exception of parapet walls which shall
not exceed 3.5 feet in height.
(c) Required Storefront Frontage. The ground stow frontage of a building along
71 Street and Collins Avenue shall house active uses that contribute to a dailv
vibrant street life, including retail uses, eating and drinking establishments or
cultural uses, for a minimum depth of 25 feet from the street facade along a
minimum of 75 ~ercent of the building frontage, which shall have glass
storefronts. The remaining frontage mav be used for lobbv and access for
upper stow uses. Offices and residential uses are prohibited on the ground
stow street frontaae of these streets unless the use is located on a
mezzanine or at least 25 feet back from the street facade.
(1) Retail Kiosks - Notwithstanding Sections 70-5, 70-41 and 142-874,
open air kiosks for retail sales or food service mav be placed in or on
the edge of surface parking lots or approved Urban Plazas in the TC-1
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district. Such kiosks shall be permanent structures, designed and
located to enhance and enliven the pedestrian environment and must
receive design review approval. Self-service kiosks and vending
machines are prohibited. No storage shall be allowed outside of the
kiosks.
(d) Open space. For lotsin the TC-I and TC-2 districts, sik-lot area over
20,000 square feet shall have around level open space which shall comprise
a minimum of W 5% of the lot area. Such open space shall be located
adioining the front or side street of the site, or within a central courtyard area
that is fullv accessible to the public from the front or street side of the
propertv; and shall be designed and maintained according to the Urban Plaza
design standards in the NBTC Design Standards referenced in Sec. 142-738.
(9 Allevs shall be provided to benefit propertv owners and the general public bv
providina parking, service and delivery access to the rear of all lots, therebv
improving traffic flow and eliminating drivewavs that create vehicle/pedestrian
conflicts on public sidewalks. Motor vehicle parking, service and delivery
access shall be from an allev wherever one exists, or where a new allev or
service corridor can be created bv dedication or easement. The location of
new allevs shall be determined bv the desian review process with the intent to
ensure that all properties within a block will have existina or future service
access from the rear. Generallv. the allev will be located in the reauired
setback area alona the rear or interior side lot line: however. this mav be
adjusted to optimize vehicular and pedestrian access to the subject iropexv
as well as to the surroundina properties. Where an allev does not exist, the
a!w#kw property owner shall dedicate sufficient width [the area within the
required setback1 to provide the allev abutting his propertv. Where it is not
feasible to construct an allev at the time of redevelopment of anv property, as
determined bv the Planning Director, the developer shall execute and record
a covenant effecting such dedication upon certification bv the Planninq
Director that the construction of an allev has become feasible. The Planning
Director mav accept a perpetual access easement for an allev in lieu of
dedication of an allev if he determines such would be appropriate under the
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circumstances of anv particular property. The developer shall maintain the
area until the Citv builds the alley.
(g) Encroachments. No encroachments shall be allowed in the required setback
areas except as follows; otherwise, encroachments shall be governed bv
Section 142-1 142
(1) In the TC-1 and TC-2 districts, no encroachments shall be allowed in
the first 7.5 feet above ground level adiacent to all streets.
(2) In the TC-3 district, no encroachment shall be allowed in the first 5 feet
of setback area measured from the propertv line adiacent to all streets.
(3) In all districts, no encroachment shall be allowed in the first 18 feet
above grade abutting an existing or future allev.
(h) Siqns shall be regulated bv Chapter 138 and as permitted bv Sec. 138-174
and bv the NBTC Design Standards referenced in Sec. 142-738.
(i) Streetscape improvements. In all TC districts, the developer/propertv owner
is required to construct all streetscape improvements substantiallv in accord
with the NBTC Design Standards referenced in Sec. 142-738 as part of anv
development or redevelopment proiect.
Sec. 142-738. Desisrn Review Standards
Design Review Standards. All development shall substantiallv conform to the
"Design Review Standards for the North Beach Town Center TC Zoning Districts1',
also known as the "NBTC Design Standards", as adopted and amended periodicallv
bv the Design Review Board. The NBTC Design Standards are available from the
Planning Department or on the web at miamibeachfl.gov/pIanning, bv clicking on
"Design Review".
Sec. 142-739. Parking
(a) Off-Street Parking for motorized vehicles
(1) Purpose: Parking regulations in the North Beach Town Center are
intended to: provide centralized public parking garages to serve the
Town Center and minimize the amount of on-site parking required for
individual lots, thereby reducing building bulk and maximizing around
floor space available for retail and restaurant uses; enable people to
park once at a convenient location and to access a varietv of
commercial enterprises in pedestrian friendly environments bv
encouraging shared parking; reduce diffused, inefficient, single-
purpose reserved parking; encourage ground floor retail uses and
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public facilities; promote walking, bicvcling and transit ridership to help
reduce the demand for parking within the district; avoid adverse
parking impacts on neighborhoods adjacent to the Town Center;
maximize on-street parking where possible; increase visibilitv and
accessibiliiy of parking; provide flexibiliiy for redevelopment of small
sites; and for the preservation of historic buildings; promote earlv
prototype mixed-use proiects using flexible and creative incentives.
(2) Required parking in the North Beach Town Center is governed bv
Chapter 130 Off-Street Parking, except as modified herein.
a Minimum parking requirements for the TC-1 Town Center Core
district are set forth in Parking District No 4 in Sec.130-33,
except that apartment buildings shall provide: 1.0 space per unit
for units between 550 and 799 square feet; 1.25 spaces per unit
for units between 800 and 999 square feet: 1.5 spaces per unit
for units between 1000 and 1200 sauare feet; 2.0 spaces per
unit for units above 1200 square feet.
b Minimum parking requirements for the TC-2 Town Center Mixed
Use district are set forth in Parking District No I in Sec.130-32,
except that apartment buildings shall provide: 1.0 space per unit
for units between 550 and 799 square feet; 1.25 spaces per unit
for units between 800 and 999 square feet; 1.5 spaces per unit
for units between 1000 and 1200 square feet; 2.0 spaces per
unit for units above 1200 square feet.
c Minimum parking requirements for the TC-3 Town Center
Residential Office district are set forth in Parking District No 1 in
Sec.130-32, except that apartment buildings shall provide: 1.0
space per unit for units between 550 and 799 square feet; 1.25
spaces per unit for units between 800 and 999 square feet; 1.5
spaces per unit for units between 1000 and 1200 sauare feet;
2.0 spaces per unit for units above 1200 sauare feet.
d Parking requirements mav be met either on-site or off-site within
a distance of 800 feet from the subiect lot, subiect to Sec. 130-
36(b).
e Mixed use development is encouraged to utilize the Shared
Parking calculations in Section 130-221. Parking for residential
uses mav be included in the Shared Parking calculation at a
rate of 50% for davtime weekdavs, 70% for davtime weekends
and 100% for all other times. Shared Parking shall be
designated bv appropriate signage and markinas. The Shared
Parking facility mav be located off-site within 800 feet of the
uses served, subiect to Sec. 130-36(b).
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f Developments that provide a significant public amenitv such as
an Urban Plaza (minimum 3,000 sq. ft.) in accord with the NBTC
Design Standards referenced in Sec. 142-738, or floor area for
a public libraw (minimum 6.000 sq. ft. and maximum 15,000 sq.
ft.) mav be exempted from parking requirements for all uses on
the site at a rate of one parking space for everv 500 square feet
of Urban Plaza space or one parking space for evew 250
square feet of libraw space.
g New construction of "live-work" proiects shall meet the parkinq
requirements for either residential or commercial uses,
whichever is greater, but shall not be required to meet the
parking requirement for both uses. For purposes of this section,
a "live-work" unit is defined as a unit containing both a
residential and commercial component within the same unit.
(b) Bicycle Parking. Short term and long term bicvcle parking shall be provided
for new construction or substantial rehabilitation over 1,000 sq. ft. accordinq
to the minimum standards in the table below.
(1) Short Term bicycle parkinq (bicvcle racks) serves people who leave
their bicvcles for relativelv short periods of time, tvpicallv for shop~ing,
recreation, eating or errands. Bicycle racks should be located in a
highlv visible location near the main entrance to the use.
(2) Long Term bicycle parking includes facilities that provide a hia h level of
securitv such as bicvcle lockers, bicvcle cages and bicvcle stations.
~hesefacilities serve people who frequentlv leave their bicvcles at the
same location for the dav or overnight.
TABLE INSET
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223
Minimum lonq term bicvcle
parkina spaces (whichever is
greater)
1 oer 10% of emplovees or
2 for 5,000 sa ft and under
3 for 5.001-20.000 sa. ft
6 for 20.001 - 50,000 sa. ft.
10 for 50,000 sa. ft. and over
1 oer 10% of emolovees or
2 for 5,000 sa ft and under
3 for 5,001-20.000 sq. ft
6 for 20.001 - 50.000 sq. ft.
10 for 50,000 sa. ft. and over
1 per 10% of em~lovees
1 per 10% of emolovees
Land use
Commercial non-retail
Retail -
Restaurants, bars, niqhtclubs
Hotel -
Minimum short term bicvcle
parkinq spaces (whichever is
greater)
4 per proiect or 1 per 10,000
sa. ft.
1 per business, 4 per proiect
or 1 per 5,000 sa. ft.
1 per 10 seats or occupants
2 per hotel or 1 per 10 rooms
TC zoning text
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(c) Developers are encouraged to provide more than the minimum requirement
as appropriate for the articular uses in a building. The minimum required
vehicular parking mav be reduced by: 1 space for even/ 5 long term bicvcle
parking spaces and/or 1 space for even/ 10 short term bicvcle parking
spaces, not to exceed a total of 15 percent of the required vehicle parkina spaces.
(d) Nonresidential uses that provide showers and changing facilities for bicvclists
shall be exempted from vehicle parking requirements at a rate of 2 vehicle
parking spaces for each separate shower up to a maximum of 8 parkinq
spaces.
1 per unit Multifamilv residential
(e) In the TC-1 and TC-2 districts, short term bicvcle parking spaces mav be
provided in the public right-of-way, subiect to design review, in situations
where suitable space near the entrance to the building or storefront is not
available on private property. Bicvcle parking in the public right-of-wav shall
be approved bv the Public Works Department and shall not encroach on the
4 ~er ~roiect or 1 per 10 units
pedestrian throughway zone.
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SECTION 3: The City of Miami Beach Code Chapter 130 Off-Street Parking,
Article II Districts; Requirements, Sec. 130-31 Parking districts established, and Article
Ill Design Standards, Sec. 130-68. Commercial and noncommercial parking garages,
are hereby amended as follows:
Sec. 130-31. Parking districts established.
(a) For the purposes of establishing off-street parking requirements, the city shall be
divided into four parking districts.
(1) Parking district no. 1. Parking district no. 1 is that area not included in
parking districts nos. 2, 3 and 4.
(2) Parking district no. 2. Parking district no. 2 includes those properties with a
lot line on Lincoln Road from the west side of Washington Avenue to the
east side of Alton Road and those properties north of Lincoln Road and
south of 17th Street from the west side of Washington Avenue to the east
side of Lenox Court.
(3) Parking district no. 3. Parking district no. 3 includes those properties with a
lot line on Arthur Godfrey Road from the east side of Alton Road to west
side of lndian Creek Waterway.
(4) Parking district no. 4. Parking district no. 4 includes those properties within
the C"3 TC-I and TC-2 commercial districts in the North
Beach Town Center and those properties with a lot line on 71st Street
from lhwwsM& cf r- lndian Creek waterwav to the east
side of Rue Notre Dame, and those properties with a lot line on Normandy
Drive from the west side of the lndian Creek Waterway to the east side of
Rue Notre Dame.
(b) There shall be no off-street parking requirement for main or accessory uses
associated with buildings that existed prior to October 1, 1993, which are (i)
located within the architectural district, (ii) a contributing building within a local
historic district, or (iii) individually designated historic building. This provision shall
not apply to renovations and new additions to existing buildings which create or
add floor area to new construction which has a parking requirement.
Changes to the ordinance since first reading are indicated by and double underlining. 17
225
TC zoning text
2" reading
Sec. 130-68. Commercial and noncommercial parking garages.
Commercial and noncommercial parking garages as a main use on a separate lot
shall be subject to the following regulations, in addition to the other regulations of
this article:
(9) When located in the TC-3 and GU districts located within TC-3 districts in the
North Beach Town Center area, the following regulations shall applv:
a. When a parking garage is located in the TC-3 district, such garage
mav also have first floor space occupied for commercial uses, subiect
to conditional use approval.
b. Residential or commercial uses shall be incorporated at the first level
alonq even/ facade facing a street, sidewalk or waterwav.
&Ihe reauired residential or . . ~ -
commercial space & W accommodate entrance and exit drives for
vehicles. inclusive of rampina runnina parallel to the street.
c. When the subiect site is abutting or separated bv an alley from a TC-1
district, the garage mav also serve commercial uses.
d. In no instance shall the above described combined residential and/or
commercial space exceed Zx percent of the total floor area of the
structure.
e. Additionallv, in no instance shall the amount of floor area of the
structure used for parking, exclusive of the reauired parking for the
above described residential or commercial space, be less than 50
percent of the total floor area of the structure, so as to insure that the
structure's main use is as a parking garage.
f. The height limit shall be 50 feet.
g. Setbacks shall be the same as the setbacks for the TC-3 zoning
district, except that ~arkina garages on lots with a front vard facina a
street riaht-of-wav areater than 50 feet in width. shall have a minimum
front vard setback of 10 feet.
h. The volume of such commercial and noncommercial parking garages
shallbe limited & the required setbacks and heights described within
this section and shall not be subject to the floor area ratios prescribed
for in the underlving zoning district.
I. Signage for commercial uses allowable under this provision shall be
governed bv the TC-3 district regulations.
Changes to the ordinance since first reading are indicated by and double underlining. 18
226
TC zoning text
2nd reading
SECTION 4. The City of Miami Beach Code Chapter 138 Signs is hereby
amended as follows:
Set. 138-6. Signs located on the valance and underside of awnings or
canopies.
In addition to other permitted signs, a non-illuminated sign, not exceeding three
square feet in area with letters not exceeding six inches in height, hanging from the
underside of an awning or canopy with a minimum height clearance of seven feet six
inches is permitted, except in the TC-1 and TC-2 districts which shall be governed
bv Sec. 138-174. One sign on the valance of an awning or canopy may also be
permitted; the length of such sign shall not exceed 25 percent of the length of a
single awning, or the length of that portion of the awning or canopy associated with
the establishment, up to a maximum of ten square feet and letters shall not exceed
eight inches in height. Signs on continuous awnings shall be placed centered on the
portion of the valance that corresponds to the individual storefront and be a uniform
color. All valance signs shall be subject to the design review process. For purposes
of this section, a valance is defined as that vertical portion of the awning that hangs
down from the structural brace. Signs on other surface areas of an awning, canopy
or roller curtain are not permitted. * * *
Set. 138-7. Window signs. * * *
(c) When there are no other signs associated with the use, the main permitted
sign or signs may be located on the window with a total aggregate size not to
exceed 20 square feet, except in the TC-1 and TC-2 districts which shall be
governed bv Sec. 138-1 74. * * *
Set. 138-172. Schedule of sign regulations for principal use signs.
TABLE INSET:
Zoning I Number I Awning 1 I Flat
RS-3 1 per street " I ' I letters.
~istrict
RS-1
RS-2
RM-1
RM-2
RM-3
R-PS 1
R-PS 2
R-PS 3
R-PS 4
RO
TC-3
kontage that
has copy
limited to the
name of the
building.
Residential
use: One sian
One per
street
frontage; ten
square feet
for every 50
feet of linear
frontage, or
fraction
thereof, up
to maximum
of 30 square
Marquee
Not
~ermitted.
No more than
one sign
identifying the
main
permitted
uses for each
street
frontage.
Unless
otherwise
listed in
Projecting I Detached
Residential
use: Six-inch
Ten square
feet; the
height of the
letters shall
not exceed
12 inches.
Not
permitted in
the RM-3
district. Not
permitted in
I (Monument)
Not ( Not permitted.
permitted.
I
15 square
feet Not
permitted in
the RM-3
district. Not
permitted in
RO.
One sign for
all
accessory
uses; area
of sign shall
not exceed
75 percent
of the main
use sign, 20
square feet
maximum.
Accessory
Signs
Not
permitted.
15 square feet,
however, if sign
is set back 20
feet from front
property line,
area may be
increased to a
maximum of 30
square feet.
Pole signs are
not permitted.
1. Maximum
size for
schools is
30 square
feet. 2.
Signs shall
not have
COPY
indicating
prices. 3.
An exterior
Special
Conditions
30 square
feet for a
religious
institution,
public and
semipublic
uses, clubs
or schools.
Changes toethe ordinance since first reading are indicated by s+ddww& and double underlining. 19
227
TC zoning text
2" reading
Changes to the ordinance since first reading are indicated by &nkkm& and -9. 20
228
CD-1
CD-2
CD-3
C-PS 1
C-PS 2
C-PS 3
C-PS 4
1-1
MXE
TC-1 -
TC-2 -
However, in
the RM-3
district only
detached
accessory
signs are
permitted.
One for
each
accessory
use; area of
each sign
shall not
exceed one
square foot
per linear
foot of
frontage not
to exceed
20 square
feet. A
directory
sign, up to
six square
feet, listing
the name of
all licensed
uses within
the building
is permitted.
No signs
shall have
COPY
indicating
prices
except as
provided in
this article.
For
properties
fronting
directory
sign,
attached to
the building
up to six
square feet,
listing the
names of all
licensed
uses within
the building
is permitted;
sign material
and
placement
shall be
subject to
approval
through the
design
review
process.
section 138-
171, all signs
must front on
a street.
One sign per
street
frontage for
each licensed
principal and
licensed
accessory
use,
however,
multiple signs
for the same
licensed
establishment
may be
permitted
through the
design review
procedure if
the aggregate
sign area
does not
exceed the
maximum
size
permitted
under this
subsection.
RO.
Awning: See
section 138-
6. Marquee:
175 square
feet only in
commercial
districts.
feet. Flat
signs shall
not be
located
above the
ground floor.
20 square
feet for the
first 25 feet
of linear
frontage,
plus one
square foot
for every
three feet of
linear
frontage
over 25 feet
up to a
maximum of
30 square
feet;
however one
building
identification
sign for
buildings
two stories
or higher,
located on
the parapet
facing a
street, is
permitted
with an area
not to
exceed one
percent of
the wall area
on which it is
15 square
feet.
Existing pole
signs may be
repaired only as
provided in
section 138-10.
Notwithstanding
the above, a
detached sign
located on a
perimeter wall
shall be limited
to five square
feet and shall
not have to
comply with the
setback
requirements of
section 138-9.
The height and
size of the
monument
structure shall
be determined
under the
design review
process except
as provided
herein. In the
RO districts,
sign area shall
not exceed 10
square feet,
and the
monument
structure shall
not exceed five
(5) feet in
height.
15 square feet.
Pole signs are
not permitted.
Existing pole
signs may be
repaired only as
provided in
section 138-10.
Detached signs
are not
permitted in the
MXE district.
The height and
size of the
monument shall
be determined
under the
design review
process.
TC zoning text
2" reading
Set. 138-174. North Beach Town Center Sinnaae
placed.
Corner
buildings
may provide
one
combined
sign instead
of the two
permitted
signs. This
sign shall be
located on
the corner of
the building
visible from
both streets
and shall
have a
maximum
size of 40
square feet.
For those properties located in the North Beach Town Center TC zonina districts, the
following shall applv:
Lincoln
Road,
between
Collins
Avenue and
Washington
Avenue, see
section 138-
173.
(1) Window signs in the TC-1 and TC-2 districts. When there are no other flat
wail siqns associated with the use, the main permitted sian or signs mav be
located on the ground floor window with a total aggregate size of 20 square
feet for the first 25 feet of linear frontage, plus 1 square foot for even/ three
feet of linear frontaae up to a maximum of 30 square feet.
(2) Awning/Marquis signs and Proiectincr signs in the TC-I and TC-2 districts.
Signs oriented to pedestrian view shall be permitted to be located
perpendicular to the sidewalk, limited to one sign per business establishment
for each side facing a street or allev. Such signs mav be in addition to other
permitted signs, but not exceeding three square feet in area. Generallv,
letters shall not exceed 6 inches in height unless integrated into a creative
graphic desian approved bv design review. Such signs rnav be illuminated bv
an external liahting source if the liahtina source is approved bv desian review.
Changes to the ordinance since first reading are indicated by and -q. 21
229
TC zoning text
2nd reading
SECTION 5. The City of Miami Beach Code Chapter 142 Zoning Districts
and Regulations, Division 4 Alcoholic Beverages, is hereby amended as follows:
Sec. 142-1301. Permitted districts.
Vendors may be permitted to sell or distribute alcoholic beverages, either for
consumption on or off the premises only in the following zoning districts:
(1) RM-2 multiple-family, medium intensity.
(2) RM-3 multiple-family, high intensity.
(3) CD-I commercial, low intensity.
(4) CD-2 commercial, medium intensity.
(5) CD-3 commercial, high intensity.
(6) CCC convention center district.
(7) HD hospital district.
(8) 1-1 industrial, light.
(9) MR marine recreational.
(1 0) MXE mixed use entertainment.
(1 1) WD-1 waterway district.
(1 2) WD-2 waterway district.
(1 3) R-PS2 residential medium density.
(14) R-PS3 residential medium-high density.
(1 5) R-PS4 residential high density.
(16) C-PSI commercial limited mixed use.
(17) C-PS2 commercial general mixed use.
(1 8) C-PS3 commercial intensive mixed use.
(I 9) C-PS4 commercial intensive phased bayside.
(20) RM-PSI residential limited mixed-use development.
(21) TC-1 North Beach Town Center core
(22) TC-2 North Beach Town Center mixed-use
123) TC-3 North Beach Town Center residentialloffice
Sec. 142-1302. Permitted main and accessorv uses.
Vendors shall be permitted to sell alcoholic beverages within the zoning districts
listed in section 142-1301 if such district permits as a permitted main use or
accessory use one of the following: Restaurant, bar, alcoholic beverage
establishment, outdoor cafe, private club, or golf clubhouse pursuant to the following
standards:
(1) Permitted main uses.
a. Restaurants, alcoholic beverage establishments, and private clubs
shall be permitted to sell alcoholic beverages for consumption on the
premises based upon the following; when beer and wine are served a
minimum of 30 seats shall be provided; and when, beer, wine and
liquor are served, a minimum of 60 seats shall be provided.
Changes to the ordinance since first reading are indicated by and double underlinin~. 22
TC zoning text
2nd reading
b. Outdoor cafes, when visible from or facing a public street, shall have a
minimum of 20 seats in order to be permitted to sell alcoholic
beverages for consumption on the premises.
c. Outdoor cafes, when not visible from or on a public street, alley, or
way, shall have no minimum seating requirement and shall be
permitted to sell alcoholic beverages only for consumption on the
premises.
d. Golf clubhouse; when located on a golf course, the sale of alcoholic
beverages is permitted only for consumption on the premises.
(2) Accessory uses. Hotels, apartment-hotels, or apartments, or any mixed use
having a minimum of 100 apartment units or a minimum of 100 hotel units or
which are located in the MXE district shall be permitted to have accessory
uses which sell alcoholic beverages pursuant to the following minimum
standards:
a. Bars, alcoholic beverage establishments, restaurants, or private clubs
which have a minimum of 40 seats shall be permitted to sell alcoholic
beverages for consumption on or off the premises.
b. Outdoor cafes when visible from a public street which have a minimum
of 20 seats are permitted to sell alcoholic beverages for consumption
only on the premises.
c. Outdoor cafes when not visible from a public street, alley, or way, shall
have no minimum seating requirement and shall be permitted to sell
alcoholic beverages only for consumption on the premises.
d. Golf clubhouse; when located on a golf course, the sale of alcoholic
beverages is permitted only for consumption on the premises.
(3) Accessory uses which sell alcoholic beverages in the TC-I, TC-2, and TC-3
distri&hall be governed by the district use regulations in Sec. 142-746.
Changes to the ordinance since first reading are indicated by and double underlining.
231
TC zoning text
2" reading
SECTION 6. CODIFICATION.
It is the intention of the Mayor and City Commission of the City of Miami Beach, and
it is hereby ordained that the provisions of this ordinance shall become and be made
a part of the Code of the City of Miami Beach, Florida. The sections of this
ordinance may be renumbered or re-lettered to accomplish such intention, and the
word "ordinance" may be changed to "section," "article," or other appropriate word.
SECTION 7. REPEALER.
All ordinances or parts of ordinances and all section and parts of sections in conflict
herewith be and the same are hereby repealed.
SECTION 8. SEVERABILIN.
If any section, subsection, clause or provision of this Ordinance is held invalid, the
remainder shall not be affected by such invalidity.
SECTION 9. EFFECTIVE DATE.
This Ordinance shall take effect ten days following adoption.
PASSED and ADOPTED this day of ,20-.
MAYOR
ATTEST:
CITY CLERK
APPROVED AS TO
FORM AND LANGUAGE
First Reading:
Second ~eading:
Verified by:
Richard Lorber, AICP, LEED Date
Acting Planning Director
F:\PLAN\$ALL\Meyers\Town Center Plan\City Commission 201 1\TC Zoning 2nd reading.doc
Changes to the ordinance since first reading are indicated by 4tftketkFett4.k and -q. 24
232
Zoning Map
2nd reading
ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND ClTY COMMISSION OF THE
ClTY OF MIAMI BEACH, FLORIDA, AMENDING THE OFFICIAL
ZONING DISTRICT MAP, REFERENCED IN SECTION 142-72 OF
THE ClN CODE, BY CHANGING THE ZONING DISTRICT
CLASSIFICATIONS FOR THE NORTH BEACH TOWN CENTER
FROM CD-3, "COMMERCIAL, HIGH INTENSITY" TO TC-I, "TOWN
CENTER CORE"; FROM CD-2, "COMMERCIAL, MEDIUM
INTENSITY" TO TC-2, "TOWN CENTER MIXED USE"; AND FROM
RM-I, "RESIDENTIAL MULTIFAMILY, LOW INTENSITY" TO TC-3,
"TOWN CENTER RESIDENTIAL OFFICE" AND TC-3(C) "TOWN
CENTER CONDITIONAL NEIGHBORHOOD COMMERCIAL"; AND
AMENDING THE AFFECTED PORTION OF THE CITY'S OFFICIAL
ZONING DISTRICT MAP TO CORRESPOND WITH THESE
CHANGES; PROVIDING FOR REPEALER; SEVERABILIN; AND
AN EFFECTIVE DATE.
WHEREAS, the Miami Beach Mayor and City Commission adopted the North
Beach Town Center Plan by Resolution No. 2007-26600 on July 11, 2007 in order to
provide comprehensive guidance for private and public sector initiatives toward
redevelopment and revitalization in the area bounded by 73 Street, the Atlantic Ocean,
69 Street, and Indian Creek Waterway; and
WHEREAS, the North Beach Town Center Development Code is proposed to
update the zoning and future land use regulations to be consistent with the long-term
vision set forth in the North Beach Town Center Plan; therefore, new districts are
proposed to be added to Chapter 142, to be known as "TC North Beach Town Center
Districts"; and
WHEREAS, the TC North Beach Town Center Districts are intended to:
1. Promote development of a compact, pedestrian-oriented town center
consisting of a high-intensity employment center, vibrant and dynamic mixed-
use areas, and attractive residential living environments with compatible office
uses and neighborhood-oriented commercial services.
2. Promote a diverse mix of residential, business, commercial, office,
institutional, educational, and cultural and entertainment activities for workers,
visitors and residents.
3. Encourage pedestrian-oriented development within walking distance of
transit opportunities at densities and intensities that will help to support transit
usage and town center businesses.
Zoning Map
2nd reading
4. Provide opportunities for livelwork lifestyles and increase the
availability of affordable office space in the North Beach area.
5. Promote the health and well-being of residents by encouraging
physical activity, alternative transportation, and greater social interaction.
6. Create a place that represents a unique, attractive and memorable
destination for residents and visitors.
7. Enhance the community's character through the promotion of high-
quality urban design.
WHEREAS, the TC-1 district is intended to encourage and enhance the high-
intensity commercial employment center function of the Town Center's core area and its
regulations are intended to support the Town Center's role as the hub of community-
wide importance for business, office, retail, governmental services, culture and
entertainment while also accommodating mixed-use and residential projects as
important components of the area's vitality; and
WHEREAS, the TC-2 district is intended to support medium intensity mixed-
use (residentiallnonresidential) projects with active retail ground floor uses; and
WHEREAS, the TC-3 district is intended to accommodate low density multi-
family residential development and low intensity office and tourist lodging uses, and also
accommodating small-scale ground floor neighborhood commercial uses that are
compatible with the residential character of the TC-3 district in certain areas designated
as TC-3(c) on the zoning map.
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND ClTY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA:
SECTION 1. AMENDMENTS OF ZONING DISTRICTS AND ZONING MAP OF MIAMI
BEACH ClTY CODE.
That the Mayor and City Commission hereby amend the Zoning Districts and Zoning
District Map of the City of Miami Beach referenced in Section 142-72 of the City Code,
by changing the Zoning District Classifications for the North Beach Town Center from
CD-3, "Commercial, High Intensity" to TC-1, "Town Center Core"; from CD-2,
"Commercial, Medium Intensity" to TC-2, "Town Center Mixed Use"; and from RM-1,
"Residential Multifamily, Low Intensity" to TC-3, "Town Center Residential Office" and
TC-3(c) "Town Center Conditional Neighborhood Commercial"; and amending the
affected portion of the City's official zoning district map to correspond with these
changes.
Zoning Map znd reading
SECTION 2. REPEALER.
All ordinances or parts of ordinances and all section and parts of sections in conflict
herewith be and the same are hereby repealed.
SECTION 3. SEVERABILIN.
If any section, subsection, clause or provision of this Ordinance is held invalid, the
remainder shall not be affected by such invalidity.
SECTION 4. EFFECTIVE DATE.
This Ordinance shall take effect ten days following adoption.
PASSED and ADOPTED this day of ,20--
MAYOR
ATTEST:
CITY CLERK
APPROVED AS TO
FORM AND LANGUAGE
& FOR EXECUTION
First Reading:
Second Reading:
Verified by:
Richard Lorber, AICP, LEED Date
Acting Planning Director
F:\PLAN\$ALLWeyers\Town Center Plan\City Commission 201 1\TC Zoning map ord 2nd reading.doc
Zoning Map
2nd reading
Map attachment:
MIAMIBEACH -
CITY OF MIAMI BEACH I
. -NOTICE OF AMENDMENT TO THE FUTURE I
I. LAND USE MAP (FLUM) AND TEXT OF THE
CITY OF MIAMI BEACH COMPREHENSIVE PLAN
NOTICE IS HEREBY GIVEN that a second reading and public hearing will be held by
-the City Commission of the City of Miami Beach on WEDNESDAY, May 41, ,2011
#-after 5:00 pm in the City Commission Chambers, Third Floor, City Hall, located at
..I700 Convention Center Drive, Miami Beach, Florida 33139 to consider the following
Tordinances:
%N ORDINANCE OF THE MAYOR AND ClTY COMMISSION OF THE ClTY OF MIAMI BEACH, t FLORIDA, AMENDING PART II: GOALS, OBJECTIVESAND POLICIES OFTHE ClTY OF MlAMl BEACH
'8 COMPREHENSIVE PLAN, POLICY 1.2 OF OBJECTIVE 1: LAND DEVELOPMENT REGULATIONS OF
THE FUTURE LAND USE ELEMKNT, BY ADDING NEW CATEGORIES "TOWN CENTER CORE" (TC-1);
-'>TOWN CENTER MWED USE" (TC-2); AND ''TOWN CENTER RESIDENTIAL OFFICE" (TC-3); AND
ACCOMPANYING STANDARDS FOR LAND DEVELOPMENT REGULATIONS; AND AUTHORIZING
AND DIRECTING FE CITY ADMINISTRATION TO SUBMIT THE ADOPTED AMENDMENTS TO
THE FLORI~A DEPARTMENT OF COMMUNITY AFF IRS ANP ANY O~HER REQUIRED STATE
-AND LQCAL AGENCIES; PROVIDING FOR REPEA , SEVERABILITY, CODIFICATION AND AN : EFFECnyE DATE.
S
i' I
-i ORDINAN~E OF THE MAYOR AND cm CDMMISSION OF THE cm OF MIMI BULCH,
FLOWDA, AMENDING THE FUTURE LAND USE MAP OF THE ClTY'S COMPREHENSIVE PLAN FOR
>THE NO~TH BEACH TOWN CENTER FROM CD-3, ''WMMERCIAL, HIGH INTENSITY" TO TC-1,
''TOWN CENTER CORE"; FROM CD-2, "COMMERCIAL, .MEDIUM INTENSITY" TO TC-2, "TOWN
CENTER MIXED LJSE"; AND FROM RM-1, ;RESIDENTIAL MULTIFAMILY, LOW INTENSITY" TO
TC-3, ''TOWN OENTER RESIDENTIAL OFflCE5'; AND -AVHQRIZING AND PlRECTlNG THE ClTY
ADMINISTRATION TO SUBMIT THE ADOPTED AMENDMENTS TO THEtFLORIDA DEPARTMENTOF
COMMUNITY AFFAIRS AND ANY OTHER REQUIRED STATE AND LOCAL AGENCIES; PROVIDING
FOR REPEALER, SRIERABILITY, CODIFICATION AND NN EFFECTIVE DATE. I
'ti
,All interested patties are invited to appear at this meeting or be represented by an - 1 agent, br to express their views in writing addressed to the Planning Department,
,1700 Convention Center Drive, City Hall, Miami Beach, FL 33139. Copies of the
,proposed amendments are available in the Planning Dept and at the following web
address: http://web.miamibeachfl.aov/plannina/scroll.aspx?id=25706. *
''Pursuant to Section 286.0105, Fla. Stat., the City hereby advises the public that: if a
.person decides to appeal any decision made by the City Commission with respect-to
-any matter considered at its meeting or its hearing, such person must ensure that a
,verbatim record of the proceedhgs is mside, which record includes3he testimony and
'evidence upon which the appeal is to be based. This notice does not constitute consent
.*by the City for the introduction dr admission of otherwise inadmissible or irrelevant
evidence, nor does it authorize, challenges or appeals not otherwise allowed by law.
To request this material in accessible format, sign language interpreters, information
pn 'access for persons with disabilities, and/or any accommodation to review
any document or participate in any city-sponsored proceeding, please contact
(305) 604-2489 (voice), (305) 673-7218 0 five days in advance to initiate your
t'equest. TTY users may also call Ti1 (Florida Relay Service). AD #654
12
6% 1 WEDNESDAY, APRIL 6, 2011
* 237
CITY OF MIAMI BEACH
NOTICE OF AMENDMENT
TO THE ZONING ORDINANCE '
AND THE ZONING MAP OF THE CITY
OF MIAMI BEACH, FLORIDA
All interested parties are invited to appear at this meeting or be represented by
Pursuant to Section 286.0i05, Fla. Stat., the City hereby advises the public that: if a
COMMISSION ITEM SUMMARY
Condensed Title:
1 An Ordinance Amending Chapter 82 of the City Code, entitled "Public Property", by amending Article VI, entitled I . -
"Naming of Public ~acilities and ~stablishments-of Monuments and Memorials", by amending section 82-501 (c)(l)
thereof, to exempt the Miami Beach Botanical Garden from the provisions of said Article VI.
Key Intended Outcome Supported:
1 Increase community rating of cultural activities and ensure well maintained facilities. I
Supporting Data (Surveys, Envi~nmental Scan, etc.):
Approximately 73% of residents surveyed in the 2009 survey rank the availability of Miami Beach's cultural and
recreational programs as excellent and good.
Issue:
Shall the Mayor and Commission approve an exemption to Chapter 82 Article VI relating to naming rights for
the interior and exterior portions of the Botanical Garden?
Item SummarylRecommendation:
FIRST READING
On January 13, 2010, the City Commission approved the Basis of Design Report (BODR) for the Miami Beach
Botanical Garden, providing fbr the implemen'tation of improvements in three .(3) phases; totaling an estimated
$2,148,044. A fourth phase of the adopted Master Plan includes certain improvements not considered an integral part
of the immediate design plan, totaling an additional $358,488. In the absence of City funding for this phase, the
Conservancy has proposed to fund these elements through private donors, in exchange for naming rights
acknowledging the donors. On April 27, 201 1, the City's Finance and Citywide Projects Committee (FCWPC),
approved a recommendation by the administration that would allow the Conservancy to award naming rights for
interior portions of the premises in exchange for monetary contributions from private donors to fund improvements set
forth in the BODR, which includes: 1) amending the above-referenced section of the City Code to exempt the
Botanical Garden from the provisions of the City's Naming Ordinance; and 2) in the event that the City Commission
approves such exemption from the Naming Ordinance, the Management Agreement should be amended, to establish
criteria and guidelines for naming portions of the facility. The proposed ordinance, if approved, would provide that the
naming of the interior sections of the Premises and improvements thereto specified in the BODR would be exempt
from the process set forth in Article VI. Specifically, the naming of any interior portions of the Premises would not be
subject to committee review and approval; it could be named for someone living or dead; would not require a
referendum; and would not require a noticed public hearing to be held. The Administration recommends approval of
the proposed ordinance on First Reading, subject to which it can be scheduled for Second and Final reading on June
1,201 1. At the same time, the Administration will submit a separate resolution for approval by the City Commission,
recommending certain amendments to the Management Agreement between the City and the Conservancy, setting
forth the terms and conditions by which the Conservancy may grant naming rights in the Botanical Garden.
Advisory Board Recommendation:
I Finance & Citywide Projects Committee: April 27, 201 1 1
City Clerk's Office Legislative Tracking: I Anna Parekh, extension 7193
Financial Information: -
Account Source of Funds: n/a
Financial Impact Summary:
1
Amount ' '
nla '
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.rniarnibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzaleq City Manager
14 FIRST READING
DATE: Mayll,2011
SUBJECT: AN ORDINANCE AMENDING CHAPTER 82 OF THE CITY CODE, ENTITLED
"PUBLIC PROPERTY", BY AMENDING ARTICLE VI, ENTITLED "NAMING
OF PUBLIC FACILITIES AND ESTABLISHMENTS OF MONUMENTS AND
MEMORIALS", BY AMENDING SECTION 82-501 (C)(l) THEREOF, TO EXEMPT
THE MIAMI BEACH BOTANICALGARDEN FROM THE PROVISIONS OF SAID
ARTICLE VI, SUBJECT TO THE TERMS AND CONDITIONS CONTAINED IN
THIS ORDINANCE; PROVIDING FOR REPEALER, SEVERABILITY,
CODIFICATION AND EFFECTIVE DATE
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission approve the ordinance on first reading and
schedule a second reading public hearing.
BACKGROUND
On January 17,2007, the Mayor and City Commission approved a new Management Agreement with the
Miami Beach Garden Conservancy for the operation of the Botanical Garden, with an initial term of five
(5) years, commencing on July 1,2007, with an option, at the City's sole discretion, to renew and extend
the Agreement for an additional five (5) year term.
Since taking over the operations of the Botanical Garden in July, 1999, the Conservancy has initiated
extensive public outreach initiatives, educational programming, and has played an important role in
capital planning efforts including, but not limited to, recent upgrades to the facility's irrigation system
(with matching grant funds from the County). The Conservancy has also used its best efforts to increase
its publiclprivate funding contributions towards the operation of the facility, resulting in City being able to
reduce its annual contribution by 25% @om $200,500 in FY 01/02 to $I52,475through FY 09/10).
The City' annual contribution comprises approximately 43% of the Conservancy's income, with the
balance derived from grants, donations, memberships, event functions, and gift shop sales. It should
also be noted that the Administration has looked into the cost of absorbing the operation in-house. Based
on an estimate by the City's Parks Department, the City's cost to operate the facility, providing the same
level of programming and services, would be approximately $230,000 per year; almost 51% more than
the City's current contribution to the Conservancy.
One of the Conservancy's primary goals is to achieve accreditation of the Miami Beach Botanical Garden
through the American Association of Museums (AAM). To this end, it has been working with the City in
defining the scope of capital improvements to achieve this goal. Originally, a total of $1.5 Million was
allocated from the Series 2000 General Obligation Bonds to undertake the improvements. In July, 2003,
following an RFQ selection process, EDAW was selected to undertake the planning and design of the
facility. Contract issues between EDAW and the City led to EDAWs eventual termination for
convenience, and the project being put on hold until additional funds could be identified andlor the scope
revisited. A total of $1,380,753 is currently available for design and construction of this project from the
Botanical Garden - Exemption from Naming Ordinance
Page 2 of 3
Series 2000 General Obligation Bond and City Center RDA funds. Approximately $381,247 have been
expended or encumbered to date due to previous design efforts.
On September 10, 2008, the City Commission authorized the execution of a professional services
agreement with RJI, in an amount not to exceed $125,000, for architectural, engineering, and landscape
architecture services for the master planning, design, bid and award, and construction administration
services, and an approved reimbursable allowance of $5,000; for a total not to exceed amount of
$130,000. On January 13,2010, the City Commission approved the Basis of Design Report (BODR) for
the Miami Beach Botanical Garden, providing for the implementation of improvements in three (3)
phases; totaling an estimated $2,148,044.
A fourth phase of the adopted Master Plan includes certain improvements not considered an integral part
of the immediate design plan, totaling an additional $358,488, and include such items as a future visitor
center, a reflecting pool, refurbishing the existing fountain, adding an on-site rain water collection system,
and a shade structure over the patio for outdoor events. The Conservancy has proposed to fund these
elements through private donors, in exchange for naming rights acknowledging the donors.
Chapter 82 Article VI of the City Code, "Naming of Public Facilities and Establishment of Monuments and
Memorials," sets forth the manner in which public facilities may be named, monuments/memorials
established and streets co-designated. However, on several occasions the City has provided for an
exemption from the requirements of the provisions of Chapter 82 Article VI; these exemptions were
granted for the Bass Museum of Art, the Miami City Ballet; and for the Altos del Mar Sculpture Park.
Additionally, the Miami Beach Garden Center and Conservancy (a.k.a. the Botanical Garden) is exempt
under the Ordinance, but only from the referendum requirements.
ANALYSIS
On April 27, 201 1, at a meeting of the City's Finance and Citywide Projects Committee (FCWPC or
Committee), the administration recommended that in order to allow the Conservancy to award naming
rights for interior portions of the premises in exchange for monetary contributions from private donors to
fund improvements set forth in the BODR. As it has been done with other not-for-profit entities (i.e. the
Bass Museum, Miami City Ballet and the Altos del Mar Sculpture Park), the City Commission could
exempt the Miami Beach Botanical Garden from the provisions of the City's Naming Ordinance (rather
than just keeping the limited exemption, exempting it from thereferendum requirements). In the event
that the City Commission approves such exemption from the Naming Ordinance, the Management
Agreement would also be amended to establish criteria and guidelines for naming interior portions of the
facility. It should be noted that naming rights provisions have been incorporated into other management
agreements, involving the Altos Del Mar Sculpture Garden, the Miami Beach Convention Center and the
Fillmore.
The recommendations were approved by theFCWPC.
PROPOSED ORDINANCE AMENDMENT
The proposed ordinance amendment would add an additional exemption to Section 82-501(c)
specifically relating to the Botanical Garden. This amendment, if approved on First Reading, would
provide that the naming of the interior sections of the Premises and improvements thereto specified in
the BODR, would be exempt from the process set forth in Article VI. Specifically, the naming of any
interior portions of the Premises would not be subject to committee review and approval, it could be
named for someone living or dead, would not require a referendum, and would not require a noticed
public hearing to be held. Such exemption would be subject to certain conditions, as set forth in the
proposed ordinance as follows:
1. The Botanical Garden is occupied, operated and maintained by the Conservancy;
2. The Conservancy remains in good standing and free from default under the management
Botanical Garden - Exemption from Naming Ordinance
Page 3 of 3
agreement;
3. The premises remains free and open to the general public; and
4. The exemption shall automatically terminate upon the termination of the Management
Agreement.
CONCLUSION AND RECOMMENDATION
Pursuant to the recommendation of the FCWPC, the Administration recommends approval of the
proposed ordinance on First Reading, subject to which it can be scheduled for Second and Final
Reading on June 1, 201 1. At the same time, the Administration will submit a separate resolution for
approval by the City Commission, recommending certain amendments to the Management Agreement
between the City and the Conservancy, setting forth the terms and conditions bywhich the Conservancy
may grant naming rights in interior portions of the Botanical Garden.
JMGIHMFlAPlkob
Attachment
T:\AGENDA\201 l\Consent\Botanical Garden Naming Ordinance Exemption Merno.doc
ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION
OF THE ClTY OF MlAMl BEACH, FLORIDA, AMENDING
CHAPTER 82 OF THE ClTY CODE, ENTITLED "PUBLIC
PROPERTY", BY AMENDING ARTICLE VI, ENTITLED
"NAMING OF PUBLIC FACILITIES AND ESTABLISHMENTS
OF MONUMENTS AND MEMORIALS", BY AMENDING
SECTION 82-501(~), TO EXEMPT THE MlAMl BEACH
BOTANICAL GARDEN FROM THE PROVISIONS OF SAID
ARTICLE VI, SUBJECT TO THE TERMS AND CONDITIONS
CONTAINED IN THIS ORDINANCE; PROVIDING FOR
REPEALER, SEVERABILITY, CODlFlCTlON AND EFFECTIVE
DATE.
NOW, THEREFORE, BE IT DULY ORDAINED BY THE MAYOR AND ClTY
COMMISSION OF THE ClTY OF MlAMl BEACH, FLORIDA, AS FOLLOWS:
SECTION 1. AMENDMENT TO ARTICLE VI OF CHAPTER 82 OF THE CITY CODE.
A. That Chapter 82, Article VI, Section 82-501(c) of the Miami Beach City Code is hereby
amended as follows:
CHAPTER 82
PUBLIC PROPERTY
ARTICLE VI. Naming of Public Facilities and Establishment of Monuments and
Memorials.
Set. 82-501. Generally.
(a) No public facility located in or owned by the city shall be named except in accordance
with the procedures set forth in this article.
(b) No monument or memorial shall be established within the city except in accordance with
the procedures set forth in this article.
(c) Effective upon adoption of this article, no street located in the city shall be hereafter
named, renamed, or co-named after any person or persons, living or deceased. The
Bass Museum of Art, the city-owned building, located at 2200 Liberty Avenue, Miami
I Beach, Florida (the Miami City Ballet Building); & all or any portion(s) of &city-
owned property comprising the public cultural facility known as the "Altos Del Mar
Sculpture Park," located within a portion of Altos Del Mar Park, on Collins Avenue
between 76th and 77th Street, Miami Beach, Florida (the ADMSP Sculpture Park); and
all or anv portion(s) of the city-owned property comprising the Miami Beach Botanical
Garden, located at 2000 Convention Center Drive, shall be exempt from the provisions of
this article.
The Miami City Ballet Building shall only be exempt for so long as:
(1 Said building is occupied, operated and maintained by Miami City Ballet,
Inc., a not-for-profit corporation;
(2) The building is used as the principal headquarters, administrative offices,
and studio and teaching facilities of the Miami City Ballet; and
(3) Miami City Ballet, Inc., remains in good standing and free from defaults under
that certain lease agreement for the Miami City Ballet Building between the
city, as landlord, and Miami City Ballet, Inc., as tenant.
The ADMSP Sculpture Park shall only be exempt from the provisions of this article for so
long as:
(1) The Sculpture Park is occupied, operated and maintained by Altos Del
Mar Sculpture Park, Inc., a not-for-profit corporation;
(2) The Sculpture Park remains free and open to the general public; and
(3) Altos Del Mar Sculpture Park, Inc., remains in good standing and free
from defaults under that certain management agreement between the city
and Altos Del Mar Sculpture Park, Inc., dated June 3, 2009.
The Miami Beach Botanical Garden shall onlv be exemDt from the provisions of this
article for so long as:
Ill The Miami Beach Botanical Garden is occupied, operated and maintained
bv the Miami Beach Garden Conservancv, a not-for-profit corporation;
(2) The Miami Beach Botanical Garden remains free and oDen to the general
public; and
(3) The Miami Beach Garden Conservancv remains in good standing and
free from defaults under that certain management agreement between
the citv and the Miami Beach Garden Conservancv, dated Julv I, 2007.
The exemption for the Miami City Ballet Building shall automatically terminate upon the
earlier of the expiration or other termination of the aforestated lease agreement between
the parties. The exemption for the ADMSP Sculpture Park shall automatically terminate
upon the earlier of the expiration or other termination of the aforestated management
agreement. The exem~tion for the Miami Beach Garden Conservancv shall
automaticallv terminate won the earlier of the expiration or termination of the
aforestated manaqement agreement.
SECTION 2.
That Chapter 82, Article VI, Section 82-503(c)(3) is hereby deleted in its entirety as I follows:
Sec. 82-503. Naming of public facilities; co-naming of streets.
(c) Exterior portion(s) of a public facility, or park.
(1) Where an exterior portion(s) of a public facility, or where a park is to be
named, the city commission may only consider a name approved by a
majority of the members of the committee.
(2) Additionally, any name so approved by the city commission must be
approved by a five-sevenths vote and must be submitted to the
electorate of the city by referendum at the next regularly scheduled
election. The name selection shall be approved by a majority of the
electorate voting in the referendum. Notwithstanding any other provision
of this article, the referendum requirements of this section shall not apply
where any city owned facility, not already named for an individual or
individuals pursuant to subsection 82-503 (a)(4), is to be named or
renamed to include the name of the city and the function of the facility or
the current name of the facility.
I SECTION 3. REPEALER
All ordinances or parts in conflict herewith be and the same are hereby repealed.
SECTION 4.
If any section, sentence, clause or phrase of this Ordinance is held to be invalid or
unconstitutional by any court or competent jurisdiction, then said holding shall in no way affect
the validity of the remaining portion of this Ordinance.
SECTION 5. CODIFICATION
It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is
hereby ordained that the provisions of this Ordinance shall become and be made part of the
Code of the City of Miami Beach, Florida. The sections of this Ordinance may be renumbered or
relettered to accomplish such intention, and the word "ordinanceJ' may be changed to "section",
"article", or other appropriate word.
SECTION 6. EFFECTIVE DATE
This Ordinance shall take effect on the day of ,201 1
PASSED and ADOPTED this day of ,2011
ATTEST:
MAYOR
CITY CLERK
F:\ATTO\AGUR\RESOS-ORD\Botanical Garden - Naming of Public Facilities Ordinance (4-27-1 ?).doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
4
Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Accepting The Recommendation Of The Crty Manager Pertaining To The Ranking Of
Proposals Pursuant To Request For Proposals (RFP) No 17-1011 1, For Parking Attendants For The Crty's
Parking Garages; Authorizing The Administration To Enter Into Negotiations With The Top-Ranked
Proposer, Standard Parking Corporation, And Should The Administration Not Be Successful In Negotiating
An Agreement With The Top-Ranked Proposer, Authorize The Administration To Negotiate With The
Second-Ranked Pro~oser. Seven One Seven Parkina Enterprises, And Further Authorize The Mayor And I Crty Clerk To ~xecuti An Agreement Upon completion of ~;ccessful Negotiations ByThe ~dminitration. I
Key Intended Outcome Supported: I Improve parking availability
Supporting Data (Surveys, Environmental Scan, etc.):
The 2007 Miami Beach Customer Service Survey indicates 19% of residents rated the availabilrtyof parking
on Miami Beach as about the right amount.
Issue:
( Shall the City Commission adopt the Resolution? I
Item SummarylRecommendation:
I At its February 9,201 1 meeting, the Mayor and City Commission authorized the Administration to issue a I I Request for ~ro~osals (RFP) for parking ~ttendants for the Cws Parking Garages. I
The Crty's existing contract term with Imperial Parking (Impark) for parking attendants will expire on August
11, 201 1, with two (2) one-year renewal options, upon the same terms and conditions, at the City's sole
discretion. An Evaluation Committee appointed by the Crty Manager convened on May 2, 201 1, and
listened to presentations from all proposers; conducted question and answer sessions; and deliberated.
The Committee unanimously voted to recommend Standard Parking as the topranked firm, and Seven One
Seven as the second-ranked firm.
The Clty Manager was briefed on and has considered the Committee's recommendation; after conducting
his own independent review of the proposals, the City Manager agrees with the Committee's
recommendation
Utilizing the average annualized number of hours (average number of hours for the last three fiscal years)
of 184,463. Impark's blended hourly rate, effective October I, 201 1, is $1 6.73. This equates to an annual
cost of $3,086,154. Standard Parking's annual cost is $2,675,652 with benefits and $2,827,123 without
benefits. This equates into a hypothetical hourly billing rate ranging between a low (best case) of $14.51 per
hour; $14.92 average; and a high (worst case) of $15.33 per hour. This translates to an annual savings
ranging between $259,031 and $410,502, contingent upon with benefits or without beneffis.
lmpark SP Diff %
Blended Hourly Rate wlBenefits: $1 6.73 $14.51 ($2.23) 13.3%
Average Hourly Rate: $1 6.73 $14.92 ($1.81) 10.8%
Blended Hourly Rate w/o Benefits: $16.73 $15.33 ($1.40) 8.4%
Therefore, in all cases, Standard Parking cost proposal is more cost effectiiewhen compared to the existing
options available under the lmpark contract. Please refer to the attached cost comparison for more detailed
analysis. It is therefore recommended that if the Administration is unsuccessful in negotiating with Standard
Parking, that the Administration commence negotiations with Seven One Seven.
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
I Financial Impact Summary: I
Financial Information:
Sign-0%:
Departbent Director Assistant City Manager City Manager
I n I
Approved Source of
~unds:
OBPl
Amaunt
t
Totaf
Account
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.miamibeachR.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: May 11,201 1
SUBJECT: A RESOLUTION OF THE MAYOR MD CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE ClTY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS PURSUANT TO
REQUEST FOR PROPOSALS (RFP) NO 17-1011 I, FOR PARKING ATTENDANTS
FOR THE CITY'S PARKING GARAGES; AUTHORIZING THE ADMINISTRATION
TO ENTER INTO NEGOTIATIONS WlTH THE TOP-RANKED PROPOSER,
STANDARD PARKING CORPORATION, AND SHOULD THE ADMINISTRATION
NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT WlTH THE TOP-
RANKED PROPOSER, AUTHORIZE THE ADMINISTRATION TO NEGOTIATE
WlTH THE SECOND-RANKED PROPOSER, SEVEN ONE SEVEN PARKING
ENTERPRISES; AND FURTHER AUTHORIZE THE MAYOR AND ClTY CLERK TO
EXECUTE AN AGREEMENT UPON COMPLETION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOMES SUPPORTED
Maintain or improve traffic flow and improve parking availability.
ANALYSIS
At its February 9, 2011 meeting, the Mayor and City Commission authorized the
Administration to issue a Request for Proposals (RFP) for Parking Attendants for the City's
Parking Garages.
The City's existing contract term with Imperial Parking (Impark) for parking attendants will
expire on August 11, 201 1, with two (2) one-year renewal options, upon the same terms and
conditions, at the City's sole discretion.
Request for Proposals (RFP) No. 17-1 0110 was issued on February 22,201 1, and notices sent
to over 55 firms, which resulted in the receipt of six (6) proposals from the following proposers:
Double Park;
Elite;
Impark;
Laz and Denison Joint Venture;
Seven One Seven; and
e Standard Parking.
Commission Memorandum
RFP-17-10/11 For Parking Attendants for the Cify's Parking Garages
May 11,2011
Page 2 of 10
RFP REQUIREMENTS
Proposers were required to base their costs on the following guaranteed minimum number of
hours annually:
Attendant 1's: 64,000 80%
Attendant 11's: 16,000 20%
Total: 80,000 100%
A. RESPONSIBILITY OF THE SUCCESSFUL PROPOSER
The successful Proposer shall be responsible for the following:
1. Providing trained and uniformed parking attendants at each of the designated
parking facilities below, Monday through Sunday, including holidays and during
special events. The parking facilities are located at:
7th Street & Collins Avenue Garage
17th Street Garage
13th Street Garage
42nd Street Garage
12th Street & Drexel Garage
City Hall Garage
"!jth and Alton" Garage
Pennsylvania Avenue Garage
Preferred Parking Surface Lot (Convention Center Lot)
Anchor Garage - 16'~ Street and Collins Avenue
Multiple municipal surface parking lots, including during special
events andlor seasonally.
2. Proposer's parking attendants must:
Collect parking fees, validate tickets, and perform related duties.
Provide financial and ticket reports at the conclusion of each shift.
Submit all monies representative of the shift's activity to the shiftlfacility
Attendant Il's, and assist in the recordation and deposit of the daily shift
cash receipts.
Maintain a clean work area, including the adjacent booth area and
access control equipment. Each shift shall be responsible to maintain
the fee computer as to cleanliness, dust, and appropriate use.
Provide directions and general information to the public.
Maintain a neat, well-groomed appearance at all times.
Maintain a friendly, courteous and service-oriented attitude at all times.
Consistently demonstrate the ability to communicate effectively in the
English language with the general public, supervisors, and City
management.
Be qualified to complete all required cash and ticket reports to ensure
the accurate and complete recordation of such reports. Demonstrate
ability to add, subtract, multiply, and divide in a consistent and accurate
manner.
Commission Memorandum
RFP- 17-10'1 I For Parking Attendants for the City's Parking Garages
May 11,2011
Page 3 of I0
J. Be familiar with City parking policies pertinent to:
Monthly Parking Program
City Decals and Permit Parkers
Special Event Parking
iPark
Hotel Hang-Tag Program; and
a Any other programs implemented by the City
L. Be familiar with the location, hours of operation, and rates of all City
parking facilities.
M. Trained in operating the City's gated parking revenue control equipment.
N. Perform all other related duties as assigned by the City.
3. Proposer shall provide and require its employees to wear a uniform:
A. Sportlpolo shirt or collared shirt (no t-shirts), dark pants, shorts or skirt.
B. The firm's employees will be issued official City of Miami Beach photo
identifications and these shall be required to be worn daily as part of the
employee's official uniform.
C. The Proposer must include its name on the badge or uniform.
D. The City reserves the right of final approval of the uniform selected by
the Proposer.
4. Proposer will provide one (1) trained Attendant II per location, as requested on
each shift. The responsibilities of the Attendant II will be:
A. Attendance verification: Verify at the beginning of each shift that all
booths are staffed. If personnel are absent or call in sick, it is the
responsibility of the Attendant II to replace the Attendant I immediately.
The Attendant II shall issue a bank for each Attendant I, whose duties
are to cashier, per shift.
B. Scheduling of shift locations and replacements for daily and weekly
schedule and scheduling for vacations and emergencies.
C. The shift shall serve as the City contact for any problems or questions
during each shift.
D. Provide required assistance to parking attendants during shift closeout
procedures. Prepare all deposits for shift cash receipts.
E. Perform the duties of a Parking Attendant I, when and if necessary.
F. Perform other related duties as requested by City staff.
5. If required by the City, Proposer shall use best efforts to transition employees of
the existing service provider who choose to migrate to the selected firm.
6. All contract employees must report any facility maintenance issues, including
but not limited to graffiti; light bulb replacement; restriping; signage; etc. that
needs to be addressed.
7. Proposer shall schedule monthly performance meetings with City management
to review performance issues.
Commission Memorandum
RFP- 17-IO/I I For Parking Attendants for the Cify's Parking Garages
May 11,2011
Page 4 of 10
8. Proposer shall notify the City of a 24 hour contact via telephone and/or pager.
A minimum of two (2) contact names must remain on file with the City at all
times.
9. Proposer shall respond to any complaint received from the general public or the
City Administration, in writing, within 24 hours of receipt of complaint.
10. All training is the sole responsibility of the Proposer. Proposer will provide
written rules of conduct for its personnel, which must be approved by the City's
Parking Director.
11. Proposer must provide a Facilities Operation Manual to each employee and a
permanent manual containing standard operating procedures shall be stored in
each cashier booth and central facility office.
12. All of Proposer's employees shall be bonded and insured.
13. Smoking, eating, and/or mobile phone use on the job or in a parking facility is
strictly prohibited.
14. Proposer must supply a $100.00 bank for each shift at each facility. The
$100.00 bank shall consist of sufficient variety of currency and/or coin to
properly provide change. The City reserves the right to alter the composition of
the $100 bank; however, typically, eighty (80) one-dollar bills and two (2) rolls of
quarters will be required.
15. Proposer shall be responsible for all pay-on-foot stations, including but not
limited to: providing all funds necessary for replenishing all cash for change
bins (two bins per pay on foot station and $5,000.00 per bin is required);
balancing all transactions at all pay-on-foot stations at applicable facilities; and
performing all other related duties pertaining to pay-on-foot stations, as
assigned by the City. Proposer must have sufficient cash on hand to ensure
that at no time any pay-on-foot stations are depleted of change (smaller bill
denominations). Proposer shall use best efforts to keep all pay on foot stations
operational at all times including, but not limited to, minor repairs such as
misread tickets; bill jams; receipt rolls, etc.
16. Proposer shall maintain a trained and courteous workforce.
17. Proposer shall ensure that each cashier booth and facility office is equipped
with the following:
A. City of Miami Beach Parking Guide
B. Chamber of Commerce Visitor Guide
C. Any other materials provided by the City.
18. Proposer shall be responsible for any cash shortages or missing tickets.
Missing tickets shall be calculated at the maximum daily parking rate. All
shortages shall be delivered to the City of Miami Beach Parking Department,
C/O the Finance Manager, within 72 hours of notice of the shortage by the City.
Commission Memorandum
RFP- 17- IO/II For Parking Attendants for the City's Parking Garages
May I I, 2011
Page 5 of I0
19. Proposer shall provide continuous and on-going procedural and equipment
training to its employees. Proposer shall provide a roster of all trained
employees to the City. Employees receiving training at the City's parking
facilities must be scheduled to work at City parking facilities. Under no
circumstances is the Proposer to train employees at City parking facilities and
relocate the employee to another contract or client for any period of time
without the prior written consent of the City.
20. Proposer shall provide sufficient vehicles, (in such number as reasonably
determined by the City) for its employees to ensure the effective and efficient
transport of attendants to assigned locations throughout all shifts.
Proposer shall perform a background check, in such manner as approved by
the City, on all of its employees, as part of its employment process. The
employee must agree to submit to the successful completion of these screening
processes as a condition of their employment within the first thirty (30) days of
said employment. Proposer may also be required to conduct other screening
andlor investigative measures at the request of the City. The City has the right
to refuse any personnel supplied by the firm. Any person employed by the
successful Proposer whom the Parking Director, in sole and reasonable
discretion, may deem temporarily or permanently incompetent or unfit to
perform the work, shall be removed promptly from the job and such person
shall not again be placed with the City.
22. Proposer shall include its audit and intemal controls including, but not limited to,
the following: code of conduct and a confirmation process; hiring and promoting
of employees; continuous training; fair and balanced discipline; implementing
and monitoring intemal controls; having a strong and independent audit
committee; and hiring effective internal auditors. The City reserves the right to
require Proposer to conduct investigative measures, including audits, andlor
surveillance, to ensure the integrity of the system and their employees.
24. Proposer shall provide samples of its standard monthly, quarterly, and annual,
reporting forms. Said reporting may include, but is not limited to, any and all
financial andlor operational reporting to the City, including invoicing; employee
attendance; etc.
25. The City will at no time be responsible for any and all overtime payroll expense
incurred by the Proposer unless the City authorizes said overtime in advance,
in writing. Said authorization shall only be granted under extenuating
circumstances such as a force majeure event, homeland security event, or
other similar type of event.
B. MOST FAVORED CUSTOMER
The successful Proposer shall warrant and represent to the City that the prices,
warranties, benefits and terms set forth in the resulting contract negotiated
between Proposer and the City shall be at least equal to (or more favorable to)
the City than the prices, warranties, benefits and terms now charged or offered by
the firm, or that may be charged or offered during the term of the City contract for
the same or substantially similar services as defined in the contract.
Commission Memorandum
RFP- 17-.10/.1 .1 For Parking Attendants for the City's Parking Garages
May .1 f, 20.11
Page 6 of 10
If at a time during the Term of the City contract, the successful Proposer enters
into another agreement on a basis that provides prices, warranties, benefits and
terms more favorable than those provided the City hereunder, then the successful
Proposer shall, within thirty (30) calendar days thereafter, notify the City of such
fact and, regardless of whether such notice is sent by the successful Proposer or
received by the successful Proposer or received by the City, the City contract
shall be deemed to be automatically amended, effective retroactively to the
effective date of the more favorable agreement, to provide the same prices,
warranties, benefits and terms to the City; provided that the City shall have the
right and option to decline to accept any such change, in which event such
amendment shall be deemed null and void.
C. PERFORMANCE STANDARDS
1. Uniforms/Name-tags:
Proposer's employees must be in full uniform with their respective name-tag at
the start of their shift. Failure to do so may result in a request to replace said
employee with one in full uniform/name-tag.
2. Customer ServicelConduct:
Employees must comport themselves in a respectful and courteous manner
when addressing the publiclcustomers. Conduct unbecoming shall include:
smoking, eating, mobile phone use, rudeness, belligerence, hostility,
quarrelsome, antagonistic, aggression, sarcasm, contempt, and mocking. All
employees shall further refrain from smoking, eating, and/or drinking while on-
duty. Complaints pertaining to customer service including, but not limited to, the
behavior outlined above shall be immediately addressed by the firm.
The City reserves the right, at its sole discretion, to determine if the employee is
unfit or incompetent to perform the duties and may require the immediate
removal of the employee and replacement with another within one (1) hour of
said request.
RESPONSIBILITY OF THE CITY
The City shall be responsible for the following:
1. The City will provide a clean and safe workplace.
2. The City shall provide Proposer with a calendar of events at the City of Miami
Beach Convention Center, The Fillmore at the Miami Beach Jackie Gleason,
and New World Symphony. The City shall also provide Proposer with a copy of
the City of Miami Beach annual calendar.
3. The City shall use reasonable business efforts to notify Proposer of any special
events and their specific parking requirements at least one week (seven
calendar days) prior to commencement of the event.
4. The City shall provide a comprehensive list of events requiring the staffing of
surface parking lots.
Commission Memorandum
RFP-17-10/11 For Parking Affendanfs for fhe Cify's Parking Garages
May 11, 1,011
Page 70f 10
5. The City shall be responsible for all preventive maintenance; regular
maintenance; and repairs of all pay on foot stations.
MANDATORY PRE-PROPOSAL SUBMISSION MEETINGS
As part of the RFP process mandatory pre-proposal submission meetings were scheduled for
2:00 pm on March 4,201 1, and at 2:00 pm on March 8,201 1.
Attendance at one (I) of the aforementioned pre-proposal submission meetings was
mandatory and required in order for a proposer to be deemed responsive and receive
consideration. On March 4, 201 1, a total of 16 firms were represented at the pre-proposal
submission meeting. And On March 8, 201 1, a total of 14 firms were represented at the pre-
proposal submission meeting. See Attendance Sign-In Sheets at Attachments A and B.
On April 19, 201 1, the City Manager via Letter to Commission (LTC) No. 091-201 1, appointed
the following individuals to serve as Evaluation Committee members (the "Committee"):
Kathie Brooks, Director of OBPl
Hector Castro, Assistant Public Works Director
Josephine Pampanas, Transportation and Parking Committee Member
Steven Vincenti, Leadership Academy Graduate
Allison Williams, CPA, Chief Accountant
Alternates:
Asrshan Borhan, Leadership Academy Graduate
Xavier Falconi, Senior Planner
Kathie Brooks was unable to serve as a Committee member due to previous commitments
and her involvement in the budgeting process. James Sutter, CPA and Internal Auditor, was
appointed the Committee Chair and replacement to Ms. Brooks.
Steven Vincenti was unable to attend the Committee's May meeting, therefore, alternate
Committee member Arshan Borhan was asked to replace Mr. Vincenti.
On May 2, 201 1, the Committee convened and listened to presentations from all proposers;
conducted question and answer sessions; and deliberated.
The Committee ranked all proposers using the following evaluation criteria, which is verbatim
from the RFP:
Evaluation Criteria Weiaht
Experience and Qualifications of the Proposer 15 pts
Experience and Qualifications of Proposer's Management Team 20 pts
Total Additional Costs (Price Proposal Form Sec. E + F) 30 pts
Past Performance (due diligence) 15 pts
Corporate Responsibility: 10 pts
Additional Hours ProfitlPercentage (Price Proposal Form Section H): 10 ets
TOTAL 100 pts
Commission Memorandum
RFP- 17-lO/l I For Parking Attendants for the City's Parking Garages
May If, 201f
Page 8 of I0
The Committee discussed the proposals and the corresponding presentations, and proceeded
to score and rank the proposals as follows:
FINAL RANKING
Committee member Hector Castro moved to rank Standard Parking as the top-ranked firm and
Seven One Seven as the second-ranked firm. Said motion was seconded by Josephine
Pampanas. The Committee unanimously voted to recommend Standard Parking as the top-
ranked firm, and Seven One Seven as the second-ranked firm.
lmpark
LazJDenison
Seven One
Seven
Standard
Parking
Attached please find Standard Parking's qualifications; staffing plan; resumes of key
personnel; corporate responsibility; attendant staffing and services; special events staffing;
transition plan; recruitment and hiring; and training.
Attached please find Seven One Seven's executive summary; company information; executive
team; operational plan; training; customer service; corporate responsibility; and resumes of
key personnel.
3(8 1.7)
5(78)
2(83.6)
l(88.25)
CITY MANAGER'S DUE DlLLlGENCE
The City Manager was briefed on and has considered the Committee's recommendation; after
conducting his own independent review of the proposals, the City Manager agrees with the
Committee's recommendation based on the following:
2(75)
4(71)
3(73)
l(89)
1. Double Park. Although Double Park offered the lowest total cost, Judge Goderich
ordered a 60-day suspension of their valet parking licenses at various locations in
the South Beach area. The Appellate Court denied Double Park's motion for
rehearing on the appeal. Therefore, the City prevailed and will proceed with the
institution of the suspension order from Judge Goderich.
2. Elite Parking. Elite Parking is a small parking operator with only one corporate
officer, Mr. Dane Grey. Elite's primary experience is with valet parking operations
with no clients provided or referenced in providing management and operations of
municipal parking garages. Elite did not identify a project manager.
4(80)
4(80)
2(85)
I (87)
3(70)
5(68)
2(77)
l(84)
4(69)
5(66)
2(75)
l(77)
Commission Memorandum
RFP-17- lO/lI For Parking Attendants for the City's Parking Garages
May 1 I, 2011
Page 9 of 10
3. Imperial Parking ("lmpark"). Impark's base cost proposal was the second
highest, and when including the additional profit for additional hours, further
increase the disparity with the lowest and best bidders.
4. LazlDenison. The Laz and Denison Joint Venture cost proposal was the highest
of all bidders. They also failed to provide detail information for their cost for
unemployment insurance and workmen's compensation insurance.
5. Seven One Seven. Vice President Mike McKeon when employed by lmpark
spearheaded a smooth transition from former parking operation to Impark, and
provided a strong transition plan and working knowledge of the obstacles
associated with a transition. Seven One Seven is the largest operator in Florida in
terms of locations and employees, and has recently expanded their locations to
South Florida.
6. Standard Parking. Unanimously selected by the Evaluation Committee as the
top-ranked proposer based on the following:
a. Partnership Approach;
b. Value added;
c. Dedicated Team of Municipal Experts (over 100 years);
d. Local Presence & Local Team;
e. Industry Specific Training and Development;
f. Over 10 years of community involvement;
g. UNIDAD - Annual Holiday Toy Drive;
h. Florida Municipal Experience:
(1) City of Miami Beach - Meter Collections
(2) City of Coral Gables
(3) City of Fort Myers
(4) City of Orlando
(5) City of Pensacola
(6) City of Tampa;
i. Management Fee of $75,00Olyear;
j. All expenses itemized;
k. All possible additional expenses identified;
I. Double the hours and the Management Fee remains the same;
m. Environmentally conscious;
n. A Travel Demand Management application that sells parking and other services
online;
o. Click & Park Value Added:
(1) Residential Decal Program One day residential visitor pass;
(2) Special Events;
(3) Convention Center events and concerts;
(4) On-street Special event parking permit;
(5) Communicate to parkers via email & text messaging;
(6) Custom route directions to reduce traffic issues;
(7) Custom supplylinventory management.
Commission Memorandum
RFP-17- 10'11 For Parking Attendanis for fhe Cify's Parking Garages
May I.I,2011
Page I0 of I0
A hypothetical comparison of the Standard Parking price proposal yields an annual savings
versus the current contract with Impark.
Utilizing the average annualized number of hours (average number of hours for the last three
fiscal years) of 184,463. Impark's blended hourly rate, effective October 1, 2011, is $16.73.
This equates to an annual cost of $3,086,154.
Standard Parking's annual cost is $2,675,652 with benefits and $2,827,123 without benefits.
This equates into a hypothetical hourly billing rate ranging between a low (best case) of $14.51
per hour; $14.92 average; and a high (worst case) of $15.33 per hour. This translates to an
annual savings ranging between $259,031 and $410,502, contingent upon with benefits or
without benefits.
lmpark SP D iff %
Blended Hourly Rate w1Benefits: $16.73 $14.51 ($2.23) 13.3%
Average Hourly Rate: $16.73 $14.92 ($1 -81) 10.8%
Blended Hourly Rate wlo Benefits: $16.73 $15.33 ($1.40) 8.4%
Therefore, in all cases, Standard Parking cost proposal is more cost effective when compared
to the existing options available under the lmpark contract. Please refer to the attached cost
comparison for more detailed analysis.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
Resolution which accepts the recommendation of the City Manager pertaining to the ranking of
proposals pursuant to Request for Proposals (RFP) No 17-1011 1, for Parking Attendants for
the City's Parking Garages; authorize the Administration to enter into negotiations with the top-
ranked proposer, Standard Parking Corporation, and should the Administration not be
successful in negotiating an agreement with the top-ranked proposer authorize negotiations
with the second-ranked proposer, Seven One Seven Parking Enterprises; and further
authorize the Mayor and City Clerk to execute an agreement upon completion of successful
negotiations by the Administration.
T:WGENDA\2011\5-11-1 l\RFP-17-10-11 Parking Attendants.doc
PARKING ATTENDANTS FOR THE CITY'S PARKING GARAGES
RFP# 17-10/11
DOUBLEPARK Elite Parking IMPARK Seven One Seven SP Plus Laz Parking
D LABOR SUB-TOTAL (PROVIDED BY CITY) - Sub-Total 1,125,920.00 $ 1,125,920.00 $ 1,125,920.00 $ 1,125,920.00 $ 1,125,920.00 $ 1,125,920.00
E CONTRACTOR SERVICES ANNUAL COSTS: 176,648.72 $ 281,794.24 $ 433,864.22 $ 540,958.00 $ 206,410.18 $ 306,173.28
F FIRMS ANNUAL PROFIT 72,000.00 $ 10,000.00 $ 100,000.00 $ 140,000.00 $ 112,500.00 $ 75,000.00
G Contracted Services Annual Costs and Annual Profit 248,648.72 291,794.24 533,864.22 680,958.00 318,910.18 381,173.28 1
TOTAL COST D + G 1,374,568.72 1,417,714.24 1,659,784.22 1,806,878.00 1,444,830.18 1,507,093.28 1
H ADDITIONAL HOURS - ADDITIONAL PROFIT
Attendant Is Profit (%) Profit (%) Profit (%) Profit (%) Profit (%) Profit (%)
(a) 1st Additional 6,000 Hours
w/Benefits $10.72 8.4% 30.0% 10.0% 0.0% 0.0%
$ 5,402.88 $ - $ 19,296.00 $ 6,432.00 $ - $
w/o Benefits $12.17 7.4% 2.0% 30.0% 10.0% 0.0% 0.0%
$ 5,403.48 $ 1,460.40 $ 21,906.00 $ 7,302.00 $ - $
(b) 2nd Additional 6,000 Hours
w/Benefits $10.72 8.4% 30.0% 10.0% 0.0% 0.0%
$ 5,402.88 $ - $ 19,296.00 $ 6,432.00 $ - $
w/o Benefits $12.17 7.4% 2.0% 30.0% 10.0% 0.0% 0.0%
$ 5,403.48 $ 1,460.40 $ 21,906.00 $ 7,302.00 $ - $
(c) Above 76,000 Hours
w/Benefits $10.72 8.4% 30.0% 10.0% 0.0% 0.0%
w/o Benefits $12.17 7.4% 2.0% 30.0% 10.0% 0.0% 0.0%
Attendant Ils Profit (%)
(a) 1st Additional 2,000 Hours
w18enefits $11.72 7.7%
$ 1,804.88 .$
w/o Benefits $13.17 6.8%
$ 1,791.12 $
(b) 2nd Additional 2,000 Hours
wI8enefits $11.72 7.7%
$ 1,804.88 $
W/O Benefits $13.17 6.8%
$ 1,791.12 $
(c) Above 20,000 Hours
w/Benefits $11.72 7.7%
W/O Benefits $13.17 6.8%
Profit (X) Profit (%) Profit (%) Profit (%) Profit (%)
w/Benefits (a) & (b) only
Direct Cost for Attendant Is (12,000 hrs)(10.72/hr) $ 128,640.00 $ 128,640.00 $ 128,640.00 $ 128,640.00 $ 128,640.00 $ 128,640.00
Direct Cost for Attendant Ils (4,000 hrs)(ll.72/hr) $ 46,880.00 $ 46,880.00 $ 46,880.00 $ 46,880.00 $ 46,880.00 $ 46,880.00
PROFIT $ 14,415.52 $ - $ 52,656.00 $ 17,552.00 $ - $
SUB -TOTAL w/BENEFITS - ADDITIONAL HOURS $ 189,935.52 $ 175,520.00 $ 228,176.00 $ 193,072.00 $ 175,520.00 $ 175,520.00 .
I TOTAL COST D + G $ 1,374,568.72 $ 1,417,714.24 $ 1,659,784.22 $ 1,806,878.00 $ 1,444,830.18 $ 1,507,093.28 1
[ TOTAL wlBENEFm $ 1,564,504.24 $ 1,593,234.24 $ 1,887,960.22 $ 1,999,950.00 $ 1,620,350.18 $ 1,682,613.28 1
wlout Benefits (a) & (b) only
Direct Cost for Attendant Is (12,000 hrs)(12,17/hr) $ 146,040.00 $ 146,040.00 $ 146,040.00 $ 146,040.00 $ 146,040.00 $ 146,040.00
Direct Cost for Attendant Ils (4,000 hrs)(13.17/hr) $ 52,680.00 $ 52,680.00 $ 52,680.00 $ 52,680.00 $ 52,680.00 $ 52,680.00
PROFIT $ 14,389.20 $ 3,974.40 $ 59,616.00 $ 19,872.00 $ - $
SUB -TOTAL w/OUT BENEFITS - ADDITIONAL HOURS $ 213,109.20 $ 202,694.40 $ 258,336.00 $ 218,592.00 $ 198,720.00 $ 198,720.00
TOTAL COST D + G $ 1,374,568.72 $ 1,417,714.24 $ 1,659,784.22 $ 1,806,878.00 $ 1,444,830.18 $ 1,507,093.28
I TOTAL wIOUT BENEFITS $ 1,587,677.92 $ 1,620,408.64 $ 1,918,120.22 $ 2,025,470.00 $ 1,643,550.18 $ 1,705,813.28 1
PARKING ATTENDANTS FOR THE CITY'S PARKING GARAGES
RFP# 17-10/11
I IMPORTANT NOTE: I This analysis is done for comparitive purposes.
The City intends to enter into a Management Agreement and not have hourly rates. I
SP PLUS RATES VS. IMPARK RATES I
INCLUDED IN BASE BID
I INCLUDED IN BASE BID
V,
- - - - - ACTUAL ACTUAL PROJECTED
FY08/09 FY09/10 FY10/11
Attendant I 165,360.00 107,887.25 86,000.00
Attendant ll 64,494.25 64,647.95 65,000.00
TOTAL HOURS 229.854.25 172,535.20 151,000.00
(A) Base Bid Sub-Total
Attendant I
Attendant ll
(B) Additional Hrs Sub-Total
AVG 3 YEARS
119,749.08
64,714.07
184,463.15
80,000.00
55,749.08
48,714.07
104,463.15
a VI
w n
n
VI
IMPARK SP PLUS DlFF % DlFF
Blended Hourly Rate w/Benefits $ 16.73 $ 14.51 $ (2.23) -13.3%
AVG Rate (wlbenefits & w/out) $ 16.73 $ 14.92 $ (1.81) -10.8%
Blended Hourly Rate w/out Benefits $ 16.73 $ 15.33 $ (1.40) -8.4% ..
I-
2 w w
3 u
Y w
2
h
(A) Base Bid COST
Attendant I $ 10.72
Attendant ll $ 11.72
(B) Addt'l Hrs Sub-Total w/Benefits
(A+B) TOTAL w/BENEFITS
Total Hours
SP PLUS Blended Hrly Rate w/Benefits
(A) Base Bid COST
Attendant I $ 12.17
Attendant ll $ 13.17
(B) Addt'l Hrs Sub-Total w/out Benefits
(A+B) TOTAL w/OUT BENEFITS
Total Hours
SP PLUS Blended Hrly Rate w/out benefits
1,507,093.28
$ 597,630.17
$ 570,928.86
$ 1,168,559.03
$ 2,675,652.31
184,463.15
$ 14.51
1,507,093.28
$ 678,466.34
$ 641,564.26
$ 1,320,030.60
$ 2,827,123.88
184,463.15
$ 15.33
IMPARK CURRENT CONTRACT w/OCT 2011 RATES
SP PLUS AVG Hrly Rate (wibenefits and w/out]( $ 14.92
Attendant I $ 16.32
Attendant II $ 17.49
Total Hours
IMPARK Blended Hourly Rate
$ 1,954,305.04
$ 1,131,849.03
$ 3,086,154.07
184,463.15
$ 16.73
STANDARD PARKING
* MIAMIBEACH PARKING ATTENDANTS FOR THE CITY'S PARKING GARAGES
Qualifications of Proposer
Citv of Miami Beach
From 2000 to 2008, Standard Parking Corporation managed the City of Miami Beach contract for
parking attendants and supervisors, overseeing the daily operations of nine (9) municipal parking
facilities with over 6000 parking spaces and 68 surface lots with over 8,500 spaces across the
City; coordinating the training of the cashiers, attendants and supervisors at each of the designate
parking facilities, including holidays and during Special Events. Field expert in coordinating and
executing schedules, training and guidelines for parking attendants during events held at the City
of Miami Beach Convention Center, Fillmore Theater, and Lincoln Theater as well as high profile
events such as the Car Show, Boat Show, Food and Wine Festival, Art Basel, etc.
Experience with Transportation and Parking
Standard Parking Corporation (NASDAQ:STAN) is a leading national provider of parking
facility management services, providing on-site services at multi-level and surface parking
facilities for all major markets of the parking industry. We manage parking facilities containing
more than one million parking spaces in hundreds of cities across the United States and Canada.
Founded in 1929, our history and resulting experience have allowed us to develop and
standardize a rigorous system of processes and controls that enable us to deliver consistent,
transparent, value-added and high- quality management and operational services. We serve
myriad'municipalities and'governmknt facilities, colleges and universities, healthcare facilities,
airports, hotels, commercial real estate, residential communities and retail establishments.
Through om SP plus@ Municipal Services operating division, we bring together a tremendous
depth of talent and expertise specific to public enterprises. It is this precise understanding of
municipal operations in addition to our corporate resources that allow us to confidently state that
we are able to provide the City world class service and exceptional value.
National and Regional Support Groups
Our on-site management team will be closely and constantly monitored and supported by our
Regional, Municipal and National Support Groups. We have a dedicated National Municipal
Support Group which monitors and assists all of our governmental operations around the county.
Our National Support Group provides extensive resources including:
Human Resources Environmental Protection
Safety and Training Risk Management
Labor Relations IT
Finance Legal Services
Facility Developinent and Maintenance Strategic Planning
Logistics and Maintenance - Purchasing
Nature of Customer Base and Related Experience
Our diverse client base includes many public institutions, the nation's most prestigious colleges
and universities, hospitals and medical centers, managers and developers of commercial and
residential properties, and sports and special event complexes.
MIAMIBEACH PARKING ATTENDANTS FOR THE CITY'S PARIUNG GARAGES
Accounting Capabilities
Publically listed since 2004, we are subject to the requirements of the Securities Exchange Act of
1934 and the Sarbanes-Oxley Act. We adhere to accounting, internal control and reporting
standards that are more rigorous than those typically followed by our non-public competitors.
Under the direction of our Board's Audit Committee, our Internal Audit Department plays an
instrumental role in ensuring that the company meets these standards. The Department's work
includes the documentation of all business processes, control design analysis, key control
identification and ongoing testing of controls for operating effectiveness. The Internal Audit
Department also oversees the identification and testing of the company's entity-level controls,
including the company's Code of Ethics and other high-level controls that ensure the integrity of
Standard Parking's business processes and financial statements. Managing this process puts the
department in touch with virtually eveiy aspect of our business and thus, helps to assure our
clients that their parking facilities are properly controlled.
Sarbanes-Oxley Certzpcatian
The company completed an assessment of its internal controls over financial reporting as of the
end of 2009, which were found to be effective and without material weakness. The company's
independent auditor, Ernst & Young, LLP, has completed its evaluation and testing of our
internal control over financial reporting, and has issued its unqualified opinion supporting this
conclusion.
Employee Time and Attendance Management
Our internet-based workforce management tool enhances the effective deployment of personnel,
which results in reduced labor-related operating costs and local managers better able to focus on
customer service. Our enhanced automation capabilities address:
Time recording and employee tracking
Labor utilization (scheduling)
Compliance with DOL and labor agreements
Shift kacking
Premium (OIT) hours management
Time off management (i.e., vacations and holidays), and
access to employee infoimation
Additionally, we utilize the Stromberg automated pay011 system. This system allows our
operations management team to review up to date payroll information. Supervisors can quickly
view the status of assigned employees and edit time, employee file information, exceptions and
schedules to match anticipated need. Once the time and attendance data is collected and stored,
we can process the infonnation and generate over 50 different reports. These reports provide a
complete overview of employee statistics, including overtime calculations.
Employee exceptions and policy compliance can be tracked over long periods of time.
Exceptions include early or tardy arrivals, late departures, long shifts, long meals, missed punches
and fi-equent absences. As employees use the system, the program collects the exceptions defined
MIAMIBEACH PARKING ATTENDANTS FOR THE CITY'S PARKING GARAGES
within the payroll rule assigned to each employee, enabling managers to quickly identify
unfavorable trends. At any time, supervisors can request a "snapshot" of exceptions, by employee
in a calendar format that show the number and type of exceptions recorded by the system.
Beyond the local time and attendance management, the senior operations management team
review staffing levels and labor costs on a monthly basis and make adjustments as needed. We
place an intense focus on labor costs and understand that these costs represent a significant
percentage of each locatioi~~s operating expenses. In order to provide a secondary expense
control, our Internal Audit Department reviews all payroll and labor information as part of the
internal audit process.
Benefits of our automated system include:
No More Paper Timesheets: Automation of the manual processes of tracking employee tirne and
attendance eliminates paper timesheets and improves the accuracy of time data for each
employee.
Improved Payroll Accmy: The systems approach reduces human emsy which allows us to
process payroll more efficiently and accurately.
Better Oversight of Labor Costs aid Absenteeism: Managers have improved visibility into
overtime and absenteeism, using real-time data to make informed workforce decisions.
Compliance with State and Federal Time Recordirzg Requireme~zts: Consistent pay policies are
automatically enforced, with managers having the ability to review time accounting reports in real
time. A full audit trail of tirne card edits and approvals is readily available.
Garage Contract Labor Time Management -
Our systems will serve as added accountability for the City's scheduling and time management
inte~face. Our time clock system and reporting will increase the effectiveness of tracking actual
hours worked by employees.
@ MIAMIBEACH PARKING A~NDANTS FOR TI^ CITY'S PARWVG GARAGES
Effectiveness of Past Performance
Our peifomance can best be judged by our ability to maintain a stable client base. We have a
track record of providing our clients and customers with a consistent, value-added and high
quality experience, as reflected by our high location retention rate, which was approximately 89%
for the year ending December 3 1,2010. Over the past five years, and through trying economic
times, our retention rate approximated 90%!
As our clients continue to outsource the management of their parking operations and look to
consolidate the number of their outsourcing providers, we believe this trend can benef~
companies like ours, which has a national footprint and scale, extensive experience, broad process
capabilities, and a demonstrated ability to create value for our clients.
MIAMIBEACH PARKING ATTENDANTS FOR THE CITY'S GARAGES
Attendant 1's 4*. r-l
@ MIAMIBEACH PARK~G ATTENDANTS FOR THE c!ITl"S PAR~WG GARAGES
Local Support:
Rouiny Valera, CUP, Vice President, Municipal Services
As Vice President of Municipal Services, based out of the Miami off~ce, and the local resident
expert, Roamy will be onsite workiilg with Brian during the transition and throughout the
contract. As an Intel-national Parking Institute (PI) instructor specializing in employee training
and development, he will play a key role in the planning, evaluation and analysis of the
operations. With a background in the parking industry that extends over 20 years, including 11
years in the public sector, Roamy previously seived as the Miami Parking Authority's Deputy
Executive Director, supervising all on-street and off-street operations, planning and development
directives, as well as the Customer Service Department. He also spent a period of two (2) years
working as the Associate Director of ProfessionaI Development for the IPI, where he handled the
training and developinent for the association on a nationwide initiative, as well as the Technical
Deparbnent.
Janice Puig, Regional Manager
Ms. Puig, based out of the Miami office, has over ten (10) years of parking experience with
Standard Parking and helped to develop Miami's portfolio into the successful city it is. Janice is
actively involved and responsible for the current meter collections contract for the City of Miami
Beach and was part of the team that managed the City's Labor agreement for over eight (8) years
fiom 2000-2008. Her oversight of over 250 employees, nine (9) public parking facilities and over
8,500 parking spaces earned her numerous commendations fiom the City's Parking Department.
Janice will report directly to Roamy Valera in our Regional Miami office.
Yessenia Cintron, Senior Manager
Ms. Cintron joined Standard Parking in 2001 and has since assumed supervisory and management
roles within the Miami region. Her experience in municipal operations extends to her current
oversight of the City of Coral Gables parking attendant contract. She is responsible for the
operational oversight, reporting and compliance and will report directly to Janice Puig.
Jose Torres, Sr. Facility Manager
Mr. Torres joined Standard Parking in 2008 and has handled the Miami region special events and
operations, which has included Bayside Marketplace and Mary Brickel Village. Jose will be
responsible for the day-to-day operations of the management and operations for the City of
Miami Beach. His experience in special event parking and his ability to handle stafEmg levels
have exceeded our clients' expectations. Jose will report to directly to Yessenia Cintron.
Corporate Support:
Brian P. Scoggins, CRPP, Mmaging Director, Munic@al Operafions
As a Managing Director for the Company, Brian will direct the transition, training, and will
provid~~onsistent oversight and consulting throughout the life of the contract. With more than
30 years of parking experience, including 25 years as the City of Orlando Parking Operations
Manager, he is a Certified Administrator of Public Parking (CAPP) and has direct experience
managing and directing all the activities for parking garage and surface lot operations, special
event parking, studies and surveys, enforcement, violations processing and collection, accounting
and every other aspect of parking systems. Brian selves on the advisory council for the
International Parking Institute.
MIAMIBEACH PARKING ATTENDANTS FOR THE CITY'S PARKING GARAGES
Steve Wiwshauer - Executive Vice President
Mr. Waxshauer has served as our executive vice president-operations since March 1998. Mr.
Warshauer joined the company in 1982, initially serving as vice president and subsequently as
senior vice president. Mr. Warshauer received his B.S. Degree from the University of Northern
Colorado in 1976 with a major in Accounting.
Jim Stevenson - Sr. Vice President
Jim Stevenson is responsible for numerous properties in Tampa, Miami, Orlando, Atlanta,
Memphis, Nashville, Cleveland, Columbus, Akron and Kansas City. He was previously
responsible for facilities in Washington, D.C., Baltimore, Indianapolis, Columbus and Ft. Wayne.
In his role as Sr. Vice President, Mr. Stevenson oversees all of the operational, financial and
marketing functions of his properties.
Prior to joining the company in 1995, Mr. Stevenson worked for Edison Parking for five (5)
years. He is a member of the Building Owners & Managers Association (BOMA) and the
Institute of Real Estate Management (IREM), and sits on the Board of the Historic Gateway
Neighboring Council of Cleveland.
Mr. Stevenson received his B.A. degree from Skidmore College and his M.B.A. from New York
University.
MIAMIBEACH PARKING ATTENDANTS FOR THE cITYYS PARKING GARAGES
! /
0.
I Resumes
I .7
I
I ,-3
I ROAMU R. VALERA, CAPP
i '\
I Vice President - SP Plus Munic@al Services
I '
1 EDUCATION
Mr. Valera has a background in the parking industry that extends over 21 years,
including 11 years as a public administrator. As Vice President of SP Plus
Municipal Services, Mr. Valera is charged with all of Standard Parking's
Municipal efforts and client relations on a national level.
Prior to joining Standard Parking, Mr. Valera served as a Vice President of
Timothy Haahs and Associates, where he supervised the fim's Florida
operations, including project and financial management and business
development. Mr. Valera also served as the Miarni Parking Authority's Deputy
Executive Director. He supervised a11 on-street and off-street operations and
planning and development directives. He managed policies and procedures for
the Miami Parking Authority, and served as the Executive Director in his
absence. Mr. Valera directed a comprehensive development program for the
Miami Parking Authority, including managing capital construction projects. He
was also responsible for all historical restoration projects. He served numerous
management positions at the Agency through out his eleven-year (11) career at
the parking authority.
Barry University,
Bachelor of Public
Administration,
) Certified Administrator of
Public Parking
University of
117 Virginia/International
Parking Institute
He served as Vice-President and Regional Manager for Standard Parking 1 ' PRoFESSloNALAFFILIATloNS Corporation, in the State of Florida, overseeing over 80 locations and 300
employees, including the City of Miami Beach on-street and off-street programs,
, 8
rnrernationai Parking Institute the City of Coral Gables, and the City of Orlando. Mr. Valera also spent a period
Association of two (2) years working as the Associate Director of Professional Development
Greater Miami Chamber Of Commerce for the International Parking Institute, where he handled the training and
' ( 'Oral Gab'es chamber Of commerce development for the association on a nationwide initiative, as well as the
I / Switchboard of Miami
I Technical Department.
Mr. Valera is a Certified Administrator of Public Parking, a highly coveted
certif~cation that is sponsored by the University of Virginia in Charlottesville and
the International Parking Institute. W. Valera is a graduate of the Greater Miami
Chamber of Comnerce Leadership Niami program, and has been involved in
community-based programs ranging from child advocacy groups to elderly care
facilities. His community focus has been children and youth programs, and Mr.
Valera is a volullteer for the Switchboard of Miami, a non-profit organization that
provides services to those in need.
9
Q MIAMIBEACH PARIUNG ATTENDANTS FOR THX CITY~S PARIUNG GARAGES
Janice Puig
Regional Manager
Experienced Senior Manager fiom 2000 to 2008 overseeing the City of Miami Beach Contract.
Oversaw the daily operations of nine (9) municipal parking facilities with over 6000 parking
spaces and 68 surface lots with over 8,500 spaces across the City. Responsible for overseeing and
coordinating the training of the cashiers, attendants and supervisors at each of the designate
parking facilities, including holidays and during Special Events. Field expert in coordinating and
executing schedules, training and guidelines for parking attendants during events held at the City
of Miami Beach Convention Center, Fillmore Theater, and Lincoln Theater as well as high profile
events such as the Car Show, Boat Show, Food and Wine Festival, Art Basel, etc. Strong and
effective leader, who oversaw a project manager, over 30 supervisors, and up to 250 employees.
Parking Facility Management . Areas of Strength & Expertise
P&L Responsibility Strategic Planning & Initiatives
Employee Relation Policy1 Procedure Development
Time Management Contract Review/Recommendation
Staff Oversight & Development Vendor Negotiation
OSHA Compliance Recruiting/SMing
Budgeting & Expense Reports A/P Processing
PROFESSIONAL EXPERIENCE
Standard Parking Inc., Miami F1
1998 to Present
Regional Manager
Fast-track career promotion through a series of increasingly responsible management positions
leading large-scale parking operations in South Florida. During her tenure, she has overseen
thirty- two (32) locations, which consist of Class A Office Buildings, Hotels, Retail/ Mix-used,
Residential, Municipal Parking for the City of Coral Gables and City of Miami Beach On-Street
Meter Collectioi~.
Responsibilities in Operation Management:
Oversees the development of operating plans and budgets of assigned locations.
Monitors financial and operational results and is responsible for the effective
operation of assigned locations and ensuring that all contractual provisions are
being met.
Approves expenditures.
Audit compliance.
Supervision of day- to-day activities of senior managers, facility managers, supervisors
and attendants.
Function as liaison between the building management1 owner and field and
executive staff as necessary.
MIAMIBEACH PARKING A~NDANTS FOR THE CITY'S SPARKING GARAGES
Recruits the management team and establishes performance goals.
* Monitor and review the perfonnance of direct reports.
* Visiting all locations assigned on a regular basis. The personal visits are to
ensure that proper operating procedures, corporate policies, and rules and
regulations are followed. A thorough inspection is to be conducted at a
minimum frequency of once per week with emphasis on cleanliness, appearance
of attendants, revenue control and safety.
Direct and decisive leadership qualifications with pa~ticular strengths in planning,
performance improvement, quality improvement, and productivity gain.
Experienced in the start-up and leadership of new operations and organizations.
Miami- Dade Community College, Kendall Campus, Miami F1.
Associate in Science, AS Degree 1997
&$! MIAMIBEACH PARKING ATTENDANTS FOR TIIE CITY'S PARKING GARAGES
Yessenia Cintron
Senior Manager
Professional
Standard Parking, Miami Florida August 2001 - Present
Title: Senior Manager
Responsible for the daily operation of approximately twenty-three locations within South
Florida.
Ensure that all existing accounts operate in accordance with the specific SOX operation
plans.
Works closely with the Regional Manager to expand our operations.
Supervise day-today activities of all managers, supervisors and attendants as well as many
other individuals as assigned by the Regional Vice President.
Provide proper staff at all locations within her Portfolio. Direct responsibility for filling shift
vacancies occurring during normal operating hours as a result of employee absences; personal
administration of vacation requests.
Supervise safe handling of cash and the timely deposit of cash for all locations.
Ensure proper revenue trails are established for all transactions and that all locations are in
compliarice with internal audit policies and procedures. This includes proper ticket receipts,
proper completion of cashier shift reports, revenue entry into the billing system, control over
monthly permits and validation stamps.
Ensure the prompt completion of daily and monthly revenue control logs and reports.
Function as a liaison between the building property management team and field and executive
staff as required.
Establish operating manuals for a11 accounts and updating existing operating manuals as
needed.
Supervise training of all employees; Uphold all company policies and procedures as stated in
the employee handbook and human resource guide.
Function as the Customer Service Coordinator (CSC) for the Region responsible for the
implementation and monitoring of the customer service program and refresher training
modules and certif~cates of completion.
Personally visit all locations to ensure that proper operating procedures, corporate policies,
rules and regulations are being followed. Inspect the facilities to ensure proper aesthetics,
appearance, and safety and recommend necessary improvements to building property
management.
Resolve customer complaints and provide prompt referral of problems and complaints that
cannot be immediately resolved by Regional Manager.
Prepare and review client budgets, financial monthly statements and aged trial balances.
Handle accounts payables for all locations within the portfolio; set-up contracts with vendors
for all office equipment necessities.
Pelform other functions and duties as required for the safe and sufficient operation of the
accounts/locations by the Regional Manager.
PARKING ATTENDANTS FOR THE CITY'S PARICING GARAGES
Education
Barry University, Miami Shores, August 1995-December 1997
Bachelors of Science Degree
Major: Sports Medicine-Athletic Training
Honors: President's Scholarship Recipient
Cum Lade Graduate
Dean's List
Miami-Dade Community College - Kendall Campus, Miami, Florida August 1992-June 1995
Associates in Arts Degree-Pre-Physical Therapy
Honors: Highest Honors Graduate
Dean's List
President's List
Skills
Extensive understanding and handling of FAPD parkindrevenue equipment, including APS (pay-
on foot) and PIC, (Pay-in-lane) machines, Microsoft Word, Excel, Microsof€ Outlook, Internet
Explorer, POSPER. FACTS, AS400, Fed-Ex 2.1, 12-Line Switchboard, Bilingual, PARIS, Strong
analytical and interpersonal communication skills, Detailed oriented and extremely organized.
Experience in managing class 'A' office building such as Datran Center One and Two, Miami
Center and centers combining valet/retail/residential/ofice building such as Village of Mmick
Park, which is currently under her direct management; Experience with valet operations at hotel
and malls. Scored over 100% in major SOX compliance audits from Standard Parking and
General Growth Properties (Village of Merrick Park owners)
MIAMIBEACH PARKTNG A~NDANTS FOR TIE CITY'S PARKING GARAGES
Jose L. Torres
Senior Facility Manager
BACKGROUND SUMMARY
Experienced Project Manager with six years of progressive operational management in the Parking
Industry; Innovative, hands-on, results-driven manager with excellent record of exceeding
perfo~mance management goals with proven expertise in the areas of marketing, management and
development of new business relationships. Career includes multiple leadership roles and a
consistent record of accomplishing business objectives and increasing revenues. Technologically
sawy leader with a reputation for strategic vision, effective leadership, and flawless execution aiding
in improving corporate-community partnerships; career skills include the following:
Parking Operational Skills
Marketing & Strategic Planning
Personnel Management
Budget Preparation and P&L Analysis Skills
Project Management
Customer Relations Management
Leadership Skills
Employee Coaching and Development
University of Tennessee
Knoxville, TN - 1994
Bachelor of Science in Business Administration
Concentration in Marketing
Florida Metropolitan University
Tampa, fl
Graduate School of Management - 1996
Master of Business Administration
Concentration in International Business
STANDARD PARKI[NG, Miami, FL
Ambiance in Parking Mar 2008 - Present
Senior Facility Manager
Senior Facility Manager - Responsible for managing four parking facilities in Miami - Mary
Brickell Village, Brickell Bayview Centre, Camden Brickell and 999 Brickell. Portfolio includes
class 'A' office buildings, condominiums and a shopping mall; ensure that all existing accounts
operate in accordance to Standard Parking's auditing and policy guidelines; supervise the daily
activities of all st& (over 55 employees) including supervisors, bookkeepers, attendants and
maintenance
porters; establish and maintain close working relations with the clients of the portfolio; ensure
that proper revenue trails are establisli for all transactions. This is to include proper ticket control,
control over monthly pelnits and validation stamps and the accurate maintenance of receipts,
card lists and inventories. In addition to his duties mentioned above, his position is also
PARICING ATTENDANTS FOR THE CITY'S PARKING GARAGES
responsible for the training and coordination of all special events scheduled-in the Miami area
within the Standard Parking Po~tfolio, such as Bayside Marketplace and Mary Brickell Village.
& Bayside Marketplace: Administered over one hundred (100) major special events, which
included Heat Games, concerts, New Year and 4th of July events and parked over 2
million vehicles in the two (2) years he was in charge. Gross Revenues exceeded over
three million per year. All 1,200 parking spaces were fuIly maximized during events in
order to capture all the revenue for General Growth Properties.
4- Mary Brickell Village (MBV): Manage this multi-use parking facility with 844 spaces,
processing over 1,500 tickets daily; experience with a wide variety of customers and
demographics. The addition of Publix Supermarkets as well as LA Fitness gym has made
this parking facility and mall extremely popular. Gross sales are expecting to reach over
two million (2M) this year.
CENTRAL PARKING SYSTEM, Miami, FL
May 2006 - Feb 2008
Operations Manager
Responsible for overseeing the parking operations of over 25 facilities throughout the Miami-
Dade area. Properties range from company lots, to class 'A' office buildings, hospitals and valet.
Effectively and successfully managed a $20 million annual budget. Researched service needs and
negotiated appropriate vendor contractual relationships. Hired, interviewed and trained a staff of
1001- professional and service level employees. Supervised all bookkeeping and accounting
operations including payroll expenses, accounts payable and accounts receivables.
STANDARD PARKING, Miami Beach, FL
Ambiance in Parking Jan 2006 -May 2006
Senior Facility Manager
Managed the daily parking operations for two 24 hour operation facilities with an annual budget
in excess of $2 million. Interviewed, trained, motivated and supervised a staff of 30 employees to
achieve maximum performance. Served as communications liaison for clients and executive
management. Implemented and enforced policies and procedures that improved revenues by more
than 15% from the previous year.
LAMER PA3RKING SYSTEMS, Tampa and Miami
Jul2004- Oct 2005
General Manager
Responsible for business development (prospecting and marketing to new clients) to increase
Lanier Parking Systems market share in the Central and South Florida regions. Responsible for
the management and development of the Central and South Florida regions. Managed the
accounting function to insure accuracy and receipt of all income. Human Resource
administration, which includes recruitment, selection, training, coaching, counseling, problem
resolution, performance management and terminations. Managed and monitor the overall
operations to insure adherence to corporate guidelines and standards. Preparation of budgets for
all locations in the region. Developed strategic business plans for Central and South Florida
regions. Responsible for developing client relationships and business retention.
@ MIAMIBEACH PARKlNG ATTENDANTS FOR TlIE ClTY'S PARKING GARAGES
CENTRAL PARKING SYSTEM, AtI anta, GA
Oct 2000 -June 2004
Area Manager
Supervised the daily operations of fee parking facilities for CNN and Philips Arena: CNN
Decks, Centeiznial Garage, and Bank of America Premium Deck; He was responsible for creating
and following a $4.0 million budget operating budget. He also oversaw a department of over 50
employees including police officers. Major accomplishments added increasing revenue during
his first year in charge by more than 25% in all three garages.
Supervised cashiers with clients to ensure that complaints, disagreements or misunderstandings
about rates or services are resolved appropriately. Responsible for designing business
development plails for acquisition of new business in the Atlanta downtown area. Ensured that
proper parking, security, cash control, and customer service procedures are being followed by all
employees. Handled all personnel issues and paperwork for hiring, termination and training of
suppol-t staff. Supervised special events at Philips Arena, The Georgia Dome and Georgia World
Congress Center or functions as they relate to the parking facility in order to ensure that incoming
customers are served efficiently and properly. Responsible for coordinating all parking
arrangements for the Atlanta Hawks professional basketball team as well as the Atlanta Thrashers
professional hockey team. Monitored maintenance of the facility to ensure that is clean and
maintained according to CNN's policies and procedures. Trained fellow managers in Six Sigma
process improvement efforts. Monitored office audits of daily cashier reports to ensure that
proper sales totals are reported and recorded on time and to maintain security vigilance over
possible employee theft andlor inefficiencies. Handled general accounting duties such as accounts
payable, payroll, petty cash, and budgeting.
PARKING ATI'ENDANTS FOR THE CITY'S PARKING GARAGES
Brian P Scoggins, CAPP
Managing Director of Municipal Operations, Standard Parking
Professional Background:
Mr. Brian Scoggh~s is the Managing Director of Municipal Parking Operations with
Standard Parking. He is responsible for all municipal operations on a national level to
evaluate operations, technologies and implement improvements. Also to ensure proper
operating procedures, auditing and industry standards are followed. He has 33 years of
experience with on street parking operations. He is an expert with all aspects of on street
parking. He will be available during all phases of the contract to provide guidance and
fu~al authority for the entire team and will allocate any time necessay during critical
phases of the proposed contract.
Current and Past Relevant Employment:
Brian worked for the City of Orlando as Parking Operations Manager and retired in 2003
with over 25 years parking management experience. Brian managed all aspects of the
municipal parking operations with direct oversight of parking meter management,
parking enforcement, parking citation processing, parking facility management, special
event operations and traffic control. Brian has been with Standard Parking Corporation
since retiring from the City of Orlando.
Education: Associate in Arts, Business & Accounting Valencia Community College
Orlando, Florida
Certifications:
Brian is a Certified Administrator of Public Parking (CAPP) though PI and the
University of Virginia. His lcuowledge will be instrumental in the City of Atlanta Parking
Management transition along with operational planning and development. Brian is a
member of the Florida Parking Association, MidSouth Parking Association, Texas
Parking Association, Parking Association of Georgia, Carolinas Parking Association and
serves on the advisory council of the International Parking Institute.
Relevant Projects: City of Miami Beach
Client Name: City of Miami Beach
Project Name: Parking Management Services
Project Description: On and off street meter collections and auditing of over 6,000
single space and 30 multi-space meters
Role: Responsible for planning/development & oversight
Relevant Projects: City of Fort Myers
Client Name: City of Fort Myers
Project Name: Parking Management Services - Project Description: Operation of entire parking system including enforcement, meter
management, ticket processing, booting, garage operations, events, etc.
Role: Responsible for transition, planningldevelopment & oversight.
Relevant Projects: City of Pensacola Beach
Client Name: City of Pensacola Beach
Project Name: Parking Management Services
@ MIAMIBEACH PARKING ATTENDANTS FOR THE CITY'S PARKING GARAGES
Project Description: Parking Enforcement, multi-space meter management, single space
meter management, collections
Role: Responsible for transition, planning!developme~~t & oversight.
Location: With offices in Orlando and Knoxville, Tennessee Brian will lead the
operatioi~al transition, on going oversight along with planning and development.
@ MIAMIBEACH PARWVG ATTENDANTS FOR T~IE CITY~S PARKING GARAGES
Scope of Work
SP Plus Municipal Services has based our price proposal on the guaranteed minimum number of
hours annually as provided by the City:
Attendant 1's: 64,000 - 80%
Attendant ZI's: 16,000 - 20%
Total: 80,000 - 100%
A. RESPONSIBILITY OF SP PLUS MUNICIPAL SERVICES
SP Plus Municipal Services will be responsible for the following:
1. Providing trained and uniformed parking attendants at each of the designated parking facilities
Monday through Sunday, including holidays and during special events. The parking facilities
are located at:
0 7th Street and Collins Avenue Garage - 17" Street Garage - 13~~ Street Garage - 42nd Street Garage - 12' Street and Drexel Garage - City Hall Garage - 5'h and Alton Garage
Pennsylvania Avenue Garage - Preferred Parking Surface Lot (Convention Center Lot) - Anchor ~ara~e- 1 6th Street and Collins Avenue - Multiple municipal surface parking lots, including during special Events andtor
seasonally.
2. SP Plus Municipal Service attendants will:
A. Collect parking fees, validate tickets, and pel-form related duties.
B. Provide financial and ticket reports at the conclusion of each shift.
C. Submit all monies representative of the sWs activity to the shiftlfacility Attendant 11,
and assist in the recording and deposit of the daily shift cash receipts.
D. Maintain a clean work area, including the adjacent booth area and access control
equipment. Each shift shall be responsible for the cleanliness of the fee computer and its
appropriate use.
E. Provide directions and general information to the public.
F. Maintain a neat and well-groomed appearance at all times.
MIAMIBEACH PARKING ATTENDANTS FOR TIXE CITY'S PARKING GARAGES
G. Maintain a friendly, courteous and service-oriented attitude at all times.
H. Consistently demonstrate the ability to communicate effectively in the English
language with the general public, supervisors, and City management.
I. Be qualified to coinplete all required cash and ticket reports to ensure the accurate and
complete recording of such reports. Demonstrate ability to add, subtract, multiply, and
divide in a consistent and accurate manner.
J. Be familiar with City parking policies pertinent to: - Monthly Parking Program - City Decals and Permit Parkers - Special Event Parking
$ark - Hotel Hang-Tag Progrsun; and - Any other programs implemented by the City
L. Be familiar with the location, hours of operation, and rates of all City parking
facilities.
M. Trained in operating the City's gated parking revenue control equipment.
N. Perform all other related duties as assigned by the City.
3. SP Plus Municipal Services will provide and require its employees to wear a uniform:
A. Sport/polo shirt, dark pants, shorts or skirt.
B. SP Plus Municipal Services employees will be issued an official City of Miami Beach
photo identification, which shall be required to be worn daily as part of the employee's
official uniform.
C. SP Plus Municipal Services will include its name on the badge.
D. SP Plus Municipal Services acknowledges that the City reserves the right of final
approval of die uniform selected by SP Plus Municipal Services.
4. SP Plus Municipal Services will provide one (1) trained Attendant 11 per location, as requested
on each shift. The responsibilities of the Atteiidant I1 will be:
A. Attendance verification: Verify at the beginning of each shift that all booths are
staffed. If personnel are absent or call in sick, it is the responsibility of the Attendant II to
replace the Attendant I immediately. The Attendant 11 shall issue a bank for each
Attendant I, whose duties are to casX@r per shift.
B. Scheduling of shift locations and replacements of daily and weekly schedules;
scheduling for vacations and emergencies.
C. The Attendant II will also serve as the City contact for any problems or questions
during each shift.
MIAMIBEACH PARKING ATTENDANTS FOR THE CITY'S PARKING GARAGES
D. Provide required assistance to parking attendants during shift close out procedures.
Prepare all deposits for shift cash receipts.
E. Perform the duties of a Parking Attendant I, when necessary.
F. Perform other related duties as requested by City staff.
5. SP Plus Municipal Services shall use its best efforts to transition those qualified employees of
the existing service provider who choose to migrate.
6. All of SP Plus Municipal Services employees will report any facility maintenance issues,
including but not limited to grSti, light bulb replacements, re-striping, signage, etc. that need
to be addressed.
7. SP Plus Municipal Services shall schedule monthly performance meetings with City
management to review performance issues.
8. SP Plus Municipal Services shall notify the City of a 24 hour contact via telephone andfor
pager. A minimum of two (2) contact names must remain on file with the City at all times.
9. SP Plus Municipal Services shall respond to any complaint received &om the general public or
the City Administration, in writing, within 24 hours of receipt of the complaint.
10. All training is the sole responsibility of SP Plus Municipal Services. SP Plus Municipal
Services will provide written rules of conduct for its personnel, which must be approved by the
City's Parking Director.
11. SP Plus Municipal Services will provide a Facilities Operation Manual to each employee and
.a permanent manual containing the SP Plus Municipal Services operating procedures, which shall
be stored in each cashier booth and central facility office.
12. All of SP Plus Municipal Services employees shall be bonded and insured.
13. Smoking, eating, andlor mobile phone use on the job or in a parking facility will be strictly
prohibited.
14. SP Plus Municipal Services will supply a $100.00 bank for each shift at each facility. The
$100.00 bank shall consist of sufficient variety of currency andlor coins to properly provide
change. The City reserves the right to alter the composition of the $100 bank.
15. SP Plus Municipal Services shall be responsible for all pay-on-foot stations, including but
not limited to: providing all funds necessary for replenishing all cash for change bins (two
bins per pay-on-foot station, which each require $5,000.00), balancing all transactions at all pay-
on-foot stations at applicable facilities, and performing all other related duties pertaining to pay-
on-foot stations as assigned by the City. SP Plus Municipal Services will have sufficient cash
on hand to ensure that at no time any pay-on-foot station is depleted of change (smaller bill
denominations). SP Plus Municipal Services shall use its best efforts to keep all pay-on-foot
stations operational at all times including, but not limited to, minor repairs such as misread
tickets, bill jams, receipt rolls, etc.
16. SP Plus Municipal Servivces shall maintain a trained and courteous work force.
17. SP Plus Municipal Services shall ensure that each cashier booth and facility office is equipped
with the following:
A. City of Miami Beach' Parking Guide
B. Chamber of Commerce Visitor Guide
C. Any other materials provided by the City
18. SP Plus Municipal Services shall be responsible for any cash shortages or missing tickets.
Missing tickets shall be calculated at the maximum daily parking rate. A11 shortages shall be
delivered to the City of Miami Beach Parking Department, c/o the Finance Manager, within 72
hours of notice of the shortage by the City.
19. SP Plus Municipal Services shall provide continuous and on-going procedural and
equipment training to its employees. SP Plus Municipal Services shall provide a roster of all
trained employees to the City. Employees receiving training at the City's parking facilities
must be scheduled to work at City's parking facilities. Under no circumstances is SP Plus
Municipal Services to train employees at the City's parking facilities and relocate the
employee to another contract or client for any period of time without the prior written consent
of the City.
20. SP Plus Municipal Services shall provide two (2) vehicles, (in such number as reasonably
determined by the City) for its employees to ensure the effective and efficient transport of
attendants to assigned locations through out all shifts. During special events, more vehicles
may be needed. The City may require SP Plus Municipal Services to rent additional vehicles.
These costs will be passes to the City.
21. SP Plus Municipal Services shall perform a background check, in such manner as
approved by the City, on all of its employees, as part of its employment process. The employee
must agree to submit to the successful completion of these screening processes as a condition of
their employment within the first thirty (30) days of said employment. SP Plus Municipal
Services may also be required to conduct other screening and/or investigative measures at the
request of the City. The City has the right to refuse any personnel supplied by the firm. Any
person employed by SP Plus Municipal Services whom the Parking Director, in sole and
reasonable discretion may deem temporarily or pe~manently in competent or unfit to perform
the work, sl~all be removed promptly from the job and such person shall not again be placed
with the City.
22. SP Plus Municipal Services shall include its audit and internal controls including, but not
limited to, the following: code of conduct and a confirmation process, hiring and promoting of
employees, continuous training, fair and balanced discipline, implementation and monitoring of
internal controls, have a strong and independent audit commitfee, and hiring effective internal
auditors. The City reserves the right to require SP Plus Municipal Services to conduct
investigative measures, including audits and/or surveillance to ensure the integrity of the
system and their employees.
25. SP Plus Municipal Services will be responsible for any and all over time payroll expense
incurred by SP Plus Municipal Services unless this overtime is caused by the failure of the City to
PARKING ATTENDANTS FOR THE CITY'S PARKING GARAGES
notify SP Plus Municipal Services of any special events and their specific parking requirements at
least one week (seven calendar days) prior to the commencement date of the event.
B. MOST FAVORED CUSTOMER
SP Plus Municipal Services shall warrant and represent to the City that the prices, warranties,
benefits and terms set for thin the resulting contract negotiated between SP Plus Municipal
Services and the City shall be at least equal to (or more favorable to) the City than the prices,
warranties, benefits and terms now charged or offered by the fm, or that may be charged or
offered during the term of the City contract for the same or substantially similar services as
defmed in the contract. If at a time during the Term of the City contract, SP Plus Municipal
Services enters into another agreement on a basis that provides prices, warranties, benefits and
terms more favorable than those provided the City here under, then SP Plus Municipal Services
shaII, within thirty (30) calendar days there after, notify the City of such fact and, regardless of
whether such notice is sent by SP Plus Municipal Services or received by SP Plus Municipal
Services or received by the City, the City contract shall be deemed to be automatically
amended, effective retroactively to the effective date of the more favorable agreement, to
provide the same prices, warranties, benefits and terms to the City; provided that the City shall
have the right and option to decline to accept any such change, in wliich event such amendment
shall be deemed null and void.
C. PERFORMANCE STANDARDS
SP Plus Municipal Service employees will be in full uniform complete with name-tag
at the start of their shift. Failure to do so may result in a request to replace said employee
with one in full unifonnlname-tag.
2. Customer ServicelConduct:
SP Plus Municipal Services employees must cornpol-t themselves in a respectful and
courteous manner when addressing the publiclcustomers. Conduct unbecoming shall
include: smoking, eating, mobile phone use, rudeness, belligerence, hostility,
quarrelsome, antagonistic, aggression, sarcasm, contempt, and mocking. AU employees
shall further refi-ain from smoking, eating, andlor drinking while on-duty. Complaints
pertaining to customer service including, but not limited to, the behavior outlined above
shall be immediately addressed by the firm. The City reserves the right, at its sole
discretion, to determine if the employee is unfit or incompetent to perform the duties
and may require the immediate removal of the employee and replacement with
another within one (1) hour of said request.
MIAMIBEACH PARKING ATTENDANTS FOR TILE CITY'S PARKZNG GARAGES
Proposer's Corporate Responsibility
Standard Parking's Commitment to the Communities We Serve
Our commitment extends beyond parking management and operations. In addition to Standard
Parking being 110% committed to the City of Miami Beacl~, we are also (and always have been)
committed to being a responsible corporate citizen in communities we serve. By way of
example, on December 20,20 10 Standard Parking and UNIDAD of Miami Beach celebrated their
12'' year of providing toys to the underprivileged youth and elderly in Miami Beach. Although
eveiy year it is rewarding, this past year, we were proud to distribute holiday gifts to over 450
children and 400 elderly during this troubled economy.
PARKING ATTENDANTS FOR TkIE CITY'S PARKING GARAGES
For the past three (3) years, Standard Parking and has provided Halloween costumes to
underprivileged children in the community. In 2008, our donations were directed to the
Children's Home Society. As you can see below, tlle real stars of the program were the children
themselves who were able to trick or treat with costumes in 2008.
In addition to the examples above, we are proud that the South Florida Standard Parking Team
has been active participants in donating time or funds to many other wonderful organizations like
the American Cancer Society, Habitat for Humanity, Humane Society, Boy Scouts of America,
South Florida Urban Ministries, Beaux Art, and Lighthouse for the Blind (to name a few).
Commendations and Awards
Over the years, Standard Parking has been honored by the International Parking Institute with
nine (9) awards for excellence in parking design, program innovation and facility restoration,
including an Award of Merit for a parking facility with less than 800 spaces. Standard Parking
has also received BOMA Associate Member of the Year Awards (2002 and 2004), the St. Paul
Business Journal Corporate Citizensl~ip Award (2005), an Excellence in Customer Sei-vice award
fi-om the City of New Orleans (2007), Certificate of Achievement fiom the City of Miami Beach
(2007) and the "Empower the Green Enterprise" award from Oracle Corporation (2008).
Professional Organizations
We strongly believe in multi-faceted benefits of professional organizations. Standard Parking is
active in most State parking associations throughout the United States. Below you will find a
samp"4ng of the associations that Standard Parking has been active over the years.
Standard Parking has been an active member of the Florida Parking Association through Board
participation, committee participation, and sponsorship of the ad conference for the past nine
years. In addition to having general members of the International Parking Institute, Michael
Swa-tz of Standard Parking, sits on the Board of Directors and Brian Scoggins is on the Board of
MIAMIBEACH PARKING ATTENDANTS FOR THX CITY~S PARKING GARAGES
Advisors. Standard Parking also participates in local associations as an active member of the
Coral Gables Chamber of Commerce, BOMA - Miami Dade, and CREW.
sevElarp/r1FMUy
~eniro~. Mnrdm March 9,2011
P~MN~MCEO
Ulism M. Lwz Mr. Roamy R. Valera, CAPP
AbroLsm Abnmm.kh
RimimAntclo Vice President, Municipal Services
Jml* En&
Rudy B!mmmc
Standard Pariring
~ubkc~m 901 S. Miami Avenue Suite 303
Larm Farm &uiatiaRYu,,Z Miami, FL 33130
NayTaronl Dear Mr. Valera:
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As kesident/CEO of the South Florida Hispanic Chamber of Commerce, it gives me
great pleasure to write this letter of support for Standard Parking
We have worked withstandard Parking for many years and appreciate the
involvement and support that the company has given to the South Florida Hispanic
Chamber of Commerce.
Standard Parking is a company that has the reputation of community involvement,
something extremely important and that not all organizations do. We commend
Standard Parking for thelr community work!
MIAMIBEACH . PARKING AT~ENDANTS FOR TIXE CITY'S PARKING GARAGES
Green Initiative
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@ MIAMIBEACH PARKING ATTENDANTS FOR CITY~S PARKING GARAGES
Attendant Staffing and Services
Our cash and revenue control procedures accurately identify actual daily transactions and sales
and also protect and safeguard parking revenues. These procedures are summarized in the
following paragraphs.
Revenue Collection
Cash Bank: A cash bank is issued to each cashier at the start of the shift. The cashier initials the
bank inspection log, indicating receipt of the cash bank. At various times during the shift, the
supervisor deposits all cash in excess of $200 into a drop safe. The supervisor places the excess
cash in an envelope, notes on the envelope the amount of cash enclosed, seals and initials the
envelope, and drops the envelope into the drop safe. At the end of the shift, the total revenue
collected is recorded on the cashier report form.
Bank Deposits: The Attendant II collects all of the transient cash each day by retrieving the
cashiers' drop envelopes from the safes in the cashier booths.
Cashier Report: Each cashier prepares a daily repoit for each shift and each day of the week.
This report contains the following info~mation: beginning and ending ticket numbers; total tickets
collected in each rate category (with dollar extensions reflecting the total dollars represented by
those tickets); all non-cash tickets; lane number; revenue collection date; cashier's name; shift
revenue (as reported by the cashier); deposit amount (as counted and recorded by the cashier);
and overlshort amounts.
SHIFTAND REVENUE REPORT~G GULZELIIVES
Listed below are general guidelines to follow when reporting revenue for each shift.
Locations will use the City approved shift reports.
Each attendant will submit a Cashier Shift Report at the end of hidher shift.
Verify start bank. Attendants should sign their Cashier Shift Report in order to document that they
have verified the start bank.
For all attended facilities, attendants should drop excess cash receipts into a safe. The excess
threshoid amount will be determined by the City.
Cash dropsldeposits will be made per the City's policies and procedures
Cash drawers should be emptied and lefi open when the booth is unattended;
Whenever possible, attendants should lock the booth doors for security reasons.
m. MIAMIBEACH
Below is a list of the type of transactions or revenue control elements that should to be audited and
reconciled frequently (preferably on a daily basis):
Cleared transactions
Non-Revenue tickets
Mutilated (Void) tickets
Manually swiped credit card transactions
Lost tickets
Full and Partial Coupon tickets
Full and Partial Validations-to-be-Billed Tickets
V.I.P. Cards
Overringslundenings
Travelers' Checks
Sequential flow of non-resettable meters, tickets and credit card batches
Ticket re-computation test
The following logs should be maintained daily:
OverIShort Cash Log
Overringlvnderring Log
Balance due Log
Ticket loading Log as needed
License plate Inventory
Manager's Log
@ MIAMIBEACH PARKING AT~ENDANTS FOR THE CITY'S PARI~G GARAGES
Special Events
Periods of peak demand and special events represent an opportunity to generate large amounts of
auxiliary revenue very quickly. We will be prepared to mp up stflmg to provide a smooth
flow of trait and maximize the opportunity.
Meeting the demands of a special event begins with planning. Generally, special events come in
two types: those which are one time events and those that occur with regular frequency. One time
events don't follow a fixed schedule while recurring events follow a predictable and known
schedule. While reoccurring events can be predicted with a fair degree of certainty, it is critical
to be in communication with the coordinator of the event for any one time events. Oncd the event
information is known, staffing, supplies, signage and other needs can be determined.
Typically, the following roles will be involved in the staffing of special events:
Management - A member of management will be on site during the ingress and egress of special
events. We believe that on site management allows us the greatest opportunity to have a
successful event which includes delivering high levels of customer service.
Pre-Collect Cashiers - We will utilize cashiers to collect parking fees upon entry. They should
be located within the parking facility or lot to create a queuing area, thus allowing staff to service
several vehicles at once and to move tr&ic off of the streets.
Traffic Directors - During events we the use of a flagging position to assist in
attracting customers to the facility/lot and to help direct them within. Cashiers can accomplish
this task when they are not actively engaged with a customer.
Revenue Control
Revenue Control is critical to the overall success of any special event. Because there is a
signifcant amount of cash being collected in a limited amount of time, management is
responsible for being very visible and conducting spot audits to ward against the following:
& Re-selling tickets - 'Cashiers will only issue one part of the three part tickets to the
customer and sell the same ticket twice and pocket the additional revenue.
& Overmnder charging customers - Friends get one rate and the public another to make
up the difference.
4 "Dealing from the bottom" - Cashiers will sometimes use tickets from the bottom or
middle of their stack in the hopes that an audit will not be performed and that those
tickets will not be accounted for in the final total that they are required to return.
Event Travel Demand Manapement (Service is available for an
additional cost during maior events)
(P MlAMlBEACH PAR~G ATTENDANTS FOR THE CITY'S PARICING GARAGES
We recognize that effective planning for any event requires demand management that will
encompass the entire parking and transportation experience of all user groups. We stand by to
work with the City to incorporate our state of the art permitting, routing, and reservation system.
This tool can lead to improved traffic flows, reduced congestion, and increased parking revenues
while decreasing operational costs. Direction and implementation of this program will be
overseen by a vetera1 of these services:
Mike Witte, Vice President Event Operations
Mike is responsible for transportation planning, development and operational implementation of
major transport programs and annually oversees events such as the Super Bowl. His experience
also includes work with International and National Law Enforcement Agencies in developing
comprehensive and efficient transportation & security access plans at five Olympic Games (2010
Vancouver, 2006 Torino, 2004 Athens, 2002 Salt Lake and the 1996 Atlanta Summer Olympics).
Mike has communicated and presented complex transportation and security access plans to
various departments, committees and communities nationally and internationally during his 12
year career. He is a graduate of Castleton College and has served eight years in the U.S. Amy.
Through initial planning we will address and record all trai~sportation information that should be
considered to ensure your events mls efficiently. This planning includes:
WqJinding Signage Planning/Placement li.@c Management Plan
Parking Management Maintenance of Traflc Device Plan
Permit Management Vehicle Screening
StafJing Management Management ofAccess Control Points
Communications
Further, while others claim to operate a full systems plan the truth is, they only service part of a
complete systems plan. We develop a Systems Operations Plan for each transport constituent
group which includes the following components
Systenzs Design
System Operation
Stafing Plans
Systenw Management
Schedules Dispatch Plans
.- - Communications Plan
Equipment Procurement Public Agency Integration
Fleet Management Driver Training Programs
Maintenance Facilities Signage Plan
By implementing this system, we can provide you with the most comprehensive plan for
managing your event's parking and transportation needs. It's-only through our developmental
methodology and implementation of our plan that you can receiGe tile high-end of service that we
provide regardless of the size or budget of your event.
JJI addition to many regular clients, we have managed scores of complex events both domestically
and internationally through our Gameday subsidiary. Following is a representative list:
Q MIAMIBEACH PARKING ATTENDANTS FOR TllE CITY'S PARKING GARAGES
20 1 1 Super Bowl XLV
20 10 World Equestrian Games
20 10 Vancouver Winter Paralympics Games
20 10 Vancouver Winter Olympic Games
20 10 Super Bowl XLIV
2009 Super Bowl XLm
2009 NCAA Men's Final Four
2009 Daytona 500
2009 Carfax 400
2008 World Market Center
2008 Super Bowl XLII
2008 NCAA Women's Final Four
2008 Michigan International Speedway
2008 Daytona 500
2007 to Present - NY Jets and NY Giants
2007 Michigan International Speedway
2007 Super Bowl XLI
2007 Men's Gold Cup
2007 Daytona 500
2007 Cricket World Cup
2006 Winter Olympic Games Consultant
2006 University of Phoenix Stadium
2006 Super Bowl XL
2006 Michigan International Speedway
2006 Daytona 500
2005 Super Bowl XXXIX
2005 Presidential Inauguration
2005 Michigan International Speedway
2005 Major League Baseball All Star Game
2005 Daytona 500 - Daytona, FL
2004 World War I1 Memorial Dedication
2004 Super Bowl XXXVm
2004 Summer Paralympic Games
2004 Summer Olympic Games Consultant
2004 Michigan International Speedway
2004 G8 Summit
Click & Park
In addition to the already stated special
event staffing operations inethods and
capabilities, team alone can offer
Click & Park, our proprietary service to
1$1...11 1. 1141 sell and reserve event parking online. .a. 111,
Once purchased, patsoils print out a
ticket with a unique barcode that they
can use to access the parking facility.
The printout will also include an
individualized inap to the facility as well
as adveitising if so desired. The system
knows the capacity of each road leading
to the event and routes each individual
patson accordingly - this drastically
reduces the clogging of surrounding
streets and makes the whole experience a
more pleasant one. The system has been
used by the NCAA, MLB, NFL and
Olympics just to name a few. We will
work with you to establish and market
the system aggressively.
PARKING ATTENDANTS FOR THE CITY'S PARKING GARAGES
Transition Plan
SP plusa3 Municipal Services has developed a comprehensive phased plan for transitioning
parking operations. During each pllase of the transition, we will use a team approach that is
carefully coordinated and administered by Senior Management. Each transition team member
will be assigned specific responsibilities within his or her area of expertise. Throughout the
transition process, we will maintain open Iines of communication with the City staff to measure
progress on an ongoing basis.
Our goal is to maintain operations while minimizing disruptions. We take a very detailed
approach to ensure continuity, service levels are maintained and revenues are collected and
properly accounted for.
The transition process starts with pre-transition, which is already underway, right up through
actual implementation. We are anticipating process as follows:
Pre-Transition
Use existing operations, which consist of 213 local employees ready for deployment;
management and inh.str-ucture to observe and become involved in activities and existing
conditions. Allocate resources for our Municipal Team to conduct site visits and perform initial
due diligence.
Post award-Transition
Upon receiving notice of award we propose to utilize our municipal team in partnership with the
City to perfoim a comprehensive evaluation of operations, personnel and processes. Our proposed
transition is as follows:
Meet'with representatives froin key City staff members to identify priorities, critical
issues, immediate needs and future plans. This will be crucial to identify needs and
supplies within the first 6 months to ensure there is no lapse or delay.
Complete initial evaluation of operations.
Engage in respectful discussions with current operator to ensure continuity of operations
and services and to offer assistance for smooth transition.
Begin discussions wit11 all existing employees to introduce who we are, create a dialogue
of trust, ease tensions and discuss recruitment.
Make final decision and hire project manager with City's approval.
Begin initial recruitment efforts and set expectations.
Determine initial needs for supplies, equipment, etc. -
@ MIAMIBEACH PARKING ATTENDANTS FOR THE CITY'S PARKING GARAGES
Continue processes from Phase I.
Implement comprehensive recruitment process &om Phase I - initial training and
expectations are communicated - ongoing process.
= Continue system evaluations and needs - ongoing process.
Weekly communications with the City stafflrepresentatives.
Inventory and order supplies, parts, office equipment, etc.
Determine what office equipment is needed and place order.
Training propn initiated.
Set up office, establish e-mail addresses, and obtain cell phones.
All potential employees are identified and processed.
Comprehensive training sessions conducted - on going process.
Development~revision of SOP manuals.
= Establish phone lines, DSL connections, etc.
Continue all tasks begun in Phase I and Pl~ase II.
Maintain communications.
Final needs assessment between City stat37 representatives, SP plus@ Municipal Services
and current operator.
Finalize training for all employees.
All new employees will job shadow next to existing employees.
All unifo~ms received and distributed.
Final inventory for all supplies, equipment and processes.
Final meeting with transition team and City ofticials.
Contract begins.
Planning is the key to successful implementation of any large complex project. Our experienced
staff and management team will work closely with the City in the plaaning phase to ensure that
the groundwork is laid for a successful, one-time implementation and a well-designed overall
system that will exceed your expectations. Over the years we have developed an implementation
methodology that has proven extremely successful.
The key aspects of this process include:
Assignment of an experienced task oriented Project Manager to oversee the process £rom - the first pre-implementation meetings to the actual implementation and the post
implementation operations phase.
A well-defined and documented process that allows the City and SP plus@ Municipal
Services, the existing contractor and all stakeholders to monitor the progress of the
project and measure key milestones.
@ MIAMIBEACH PARKING ATTENDANTS FOR THE CITY'S PARKING GARAGES
= Preparation and execution of a comprehensive test of operations prior to final transition
to ensure that all processes, functions and equipment are working as designed and that the
system works as expected.
Utilization of timelines and checklists to assign and verify completion of specific tasks.
The final phase of transition entails our ongoing commitment to excellence in the operation of the
parking system. We will ensure this high standard of performance through frequent field
appraisals performed by our Senior Management staff. SP plus@ Municipal Services has the most
comprehensive corporate and management support structure in the industry. As with all phases
of the transition plan, we will communicate frequently with staff on pertinent issues and provide
progress reports.
MIAMIBEACH
Recruitment and Hiring
SP plus@' Municipal Services is committed to hiring the most qualified applicants for all positions,
providing the residents of Miami Beach priority status. Pursuant to Company policy, all
employees of the current operator that meets SP Plus standards and qualifications will be af3ordecl
the opportunity to work for us. We value their experience. We value their expertise. We value
their commitment and loyalty to the City.
Our programs and plans are designed to attract and retain the very best people available. We
recognize that each position needs to be filled by an individual who has high integrity, a good
work ethic, a sei-vice orientation and is safety conscious. Because we know that satisfied
employees provide the best customer service, our wage and benefits packages are highly
competitive and attractive.
We recognize the need to recruit effectively and have developed position-specific, structured
interviews to ensure that both technical competencies and the behaviors needed for employees to
succeed are being evaluated. Most importantly, because we understand that the City has unique
requirements for defining and implementing operational excellence, we will consult with you to
ensure that all operational expectations and specific needs are identified and addressed in the
development of our recruitment process.
Potential Enployee Identz~cation '
We utilize a number of different recruitment sources to post positions and invite applications and
resumes including the following:
o Partner with UNIDAD/Miami Beach Hispanic Community Ctr.
o Internal Job Postiug Program
o Major Internet Job Boards
o On-line Career Centers
o Cornmuunity Organizations
o Participation in Indust~y Associations and Organizations
Once identified and giving qualified Miami Beach residents priority, candidates are directed to
our on-line application process which allows fkontline applicants to apply 2417 fkom anywhere
with internet access (or through our toll-free job hotline), and our managers to quickly id en ti^
and pre-screen potential candidates. This structured program greatly enhances the quality of
hiring decisions and colnpliance with employment regulations.
Postings for management and administrative positions can also be found on our online career
center. This is an effectJve tool in helping us brand ourselves as an "employer of choice" by
enabling us to share key iufoimation that we feel is relevant to my prospective employee, such as
potential career paths, benefits, training opportunities, and our commitment to diversity, among
other things. Effective einploymeilt branding also helps us attract the caliber of candidates we are
seeking for this contract.
At the fkont-end of the process, we often use a professional telephone interviewing service to pre-
screen candidates before they are invited in for formal interviews. Hiring managers are trained in
how to narrow down the potential pool of applicants to qualified individuals, and how to
!$ MIAMIBEACH PARI~G ATT~ANTS FOR ~rn CITY'S PARKING GARAGES
thoroughly check employment and personal references. Our pre-screening techniques have been
shown to significantly reduce potential violence, theft, financial loss, sexual harassment and other
workplace problems.
We have found our approach and process for sourcing, interviewing, evaluating and testing
candidates for employment has reduced turnover rates and staffed our operations with a quality
team of professionals.
Retaining Existing EmpZoyees
In those cases where we assume management responsibility of an existing operation, as will be
the case here at the City, we always interview existing personnel in an attempt to retain those
qualified employees who have a successful operating history. Our experience has been that
replacing existing staff members, who often are quite knowledgeable about existing conditions,
merely for the sake of change often is unnecessary and, in fact, counterproductive since their
retention usually enhances and facilitates a smooth transition. Thus, our preference is to retain
qualified staff members when possible, and to focus instead on teaching them new techniques as
necesszlly in the context of our performance standards and expectations.
Our hiring and pre-screening process helps us retain qualified employees for the long-term,
which, in addition to reducing turnover costs, allows established personal relationships to be
maintained.
Equal Employment Opportuni@
As an organization, we are committed to providing equal economic opportunity to all through
employment in our offices and at the locations we serve. We have adopted a policy of equal
employment for all workers, regardless of sex, color, age, race or creed and strive to ensure and
maintain a working environment free of harassment, intimidation, and coercion.
In addition to our compliance with all applicable federal and state laws regarding equal
employment opportunity, we often work with community groups to increase the accessibility of
job opportunities to as diverse a group of applicants as possible.
Through our Community =ing Program, we work with city-funded job agencies which offer
community residents employment services such as skill assessment, career planning, job
placement, and job resource information. All our job openings are posted with numerous
agencies, and these agencies notify us immediately of any qualified candidates they may have,
who then participate in our traditional interviewing and hiring process. We also work with
UNIDADtMiami Beach to hire young men and women looking for a summer job or who might
be interested in a career in the retaillseivice indushy (on a national level, we work with the
nationally recognized READY program that helps prepare young people for careers in retail).
Through our comprehensive policies, we not only meet but go far beyond the established goals of
our govelnmental clients, recognizing the potential impact of these programs on our continued
success and on the growth and vitality of the communities in which we operate.
Screening Requirements
We will meet all federal, state, local, and regulatory requirements for the hiring and employment
of each position to be assigned. Our employees are vetted through a comprehensive pre-
employment screening program with an applicable background check specifically reflective of
their job duties and responsibilities. These checks are conducted by Hire Right, an outside
background service, and include (depending on the position) the foI1owing:
9 MIAMIBEACH PARKING ATTENDANTS FOR THE CITY" PARI~G GARAGES
Motor vehicle record (for Supervisors when applicable)
Social security number validation.
Social security number trace.
Criminal background (inchding applicable arrest record).
Verification that the individual is able to work in the United States.
Benefits and Wa~e Rates (in compliance with the City of Miami Beach
Living Wage Ordinance)
SP plus@ Municipal Services is committed to providing a total compensation and benefits
package to its employees. It is an integral part of our larger mission to enhance operational
excellence, a customer-centric culture and ongoing innovation and idea generation. We
understaud that proper compensation and benefits motivate employees to perform at a very high
level and minimizes turnover.
In addition to competitive hourly wages, the compensation package includes the following
offering:
Medical Insurance Holiday Pay
Dental Insurance Vacation Pay
Health and Dependent Care Reimbursement Sick Pay
Flexible Spending Accounts 401(k) Savings Plan
Vision Plan
La MIAMI BEACH PARKING ATTENDANTS FOR THE CITY'S PARKmG GARAGES
Training
Appropriate and relevant training is vita1 to the success of any successful parking operation, all
the more so at the outset of a transition. We will work with you to ensure that our training
programs are customized to convey and instill principals desired by the City. It is because we
place such a tremendous importance on quality training that these programs will be led by
industry leaders including designated International Parking Institute trainers. No other firms can
deliver the quality of training or depth of expertise that we will bring to bear.
SP plus@ Municipal Services is committed to a smooth and seamless start-up as we partner with
you to transition from the current operator. Our goal is to maintain operations while minimizing
disruptions. In addition to our internal training programs, we will work with you to ensure
continuity and that service levels are maintained.
Tracy Lendi, our Director of Training and Development will design the training program for each
position working in tandem with our internal experts in municipal parking operations.
Tracy Lendi, Director of Training and Development
Starting with Standard Parking in 2006 Tracy serves as our Director of
Training and Development. She will be responsible for overseeing the
design and implementation of the numerous customized classroom and
online training programs. Previously employed at Underwriters Laboratories,
Tracy participated in the oversight, design and development of engineering
training programs and the development of UL University. Tracy holds a
Masters degree in Training and Development from Roosevelt University
and is currently in the dissertation phase of her PhD in Instructional Design
for Online Leaning at Capella University. Tracy was recognized by Training
Magazine in 2008 as one of the Top Ten Young Trainers across the United States and was
recently selected as a 20101201 1 Woman of the Year by the National Association of Professional
Women.
Our programs have been recognized by numerous industries and we have been the recipient of
five national awards, including two Telly awards, and a national award for excellence by the
National Association of Industrial Office Properties (NAIOP). No other company places as high
a premium on customer service enhancement and its positive linkage to a professional, in-house
training depastment.
To supplement formal classroom training, we utilize the internet as a training resource thsough
our in-l~ouse, web-based training systemqtandard ~niversip. From a secure website,
specific content is made accessible to create a customized training plan for each ii~dividual
employee. Each module of selected information contains corporate policies, instructions and
exercises that blend learning ff~eoiy with practical, on-the-job applications. Our corporate
training department downloads status information from the website to assist management in
assessing the training progress of individual employees.
MIAMIBEACH PARKING ATTENDANTS FOR TkE CITY'S PARKING GARAGES
Below is a sampling of the type of training programs we have created and implemented in other
accounts. We will work hand in hand to create a training program appropriate for the City. Some
of these programs will not apply to this contract.
We are happy to give a demonstration of this system and a tour of Standard universivm at
your request.
Training of new fi-ontline employees begins on the day of hire with an orientation session that, in
addition to formally introducing the company, sets out the specific technical and customer service
training programs the einployee will be required to attend. Orientation is promptly followed by
technical skills training, which provides employees with the inentored, on-the-job learning
experience needed to begin contributing to facility performance right fi-om the start.
Attitude, Appearance and Conduct/EmpIovee and Public Relations
Throughout our more than 80 years of operation, we have pursued an unwavering philosopl~y -
provide excellent customer service! This goal permeates and drives our culture. It is our
mission, and the root of our success. In fact we recently were awarded the Excellence in
Customer Service award from the city of New Orleans in recognition of this dedication.
Each component of our business plan, be it broad or narrow, highly visible or quietly supportive,
is based upon placing qualified and trained personnel in positions, with appropriate resources and
tools, to peifom clearly defuled and structured tasks, and deliver timely, courteous, efficient and
memorable service.
Our targeted Three Keys to Customer Satisfaction classroom-based training program is our first
step to continually enhancing customer service skills. The reputation we have developed for
outstanding customer seivice has been built on these formal training sessions that emphasize
vehicle, facility and einployee appem-ance, conshuctive custo~er relations and positive resolution
of customer inquiries and concerns. These sessions optimize learning through exercises that
encourage interaction between participant and trainer.
Key #.I-First Iiripressions: Facility and Employee Appenraizce. Employees learn the
i~nportance-40th for themselves and the client--of maintaining a well-groomed appearance. As
our classroom trainers point out, in just ten seconds a typical customer forms eleven distinct
impressions about the Company and the service to be received.
MIAMIBEACH PARKMG ATTENDANTS FOR TEE CITY'S PARKING GARAGES
Key #2-Successful Customer Interactions. Never a minute goes by without attendants
interacting in some way with customers. To make sure these interactions always proceed
smoothly, trainers emphasize the importance of looking good, wdy greeting customers,
communicating in a polite and professional manner, and saying good-bye with a sincere thank
you.
Key #3-Effectively Resolving Customer Issues. Some customers want information, some want
solutions and some just want an ear to bend. Training helps frontline employees to identify the
issue and the appropriate approach to take.
In addition to Three Keys to Customer Satisfaction, employees are also required to attend formal
refresher training sessions to ccbrush-up" on their customer service skills and receive further
customer service training in the following modules:
Making a Positive First Impression
Properly Greeting Customers
Comnzunication SMls
Basics of Efective Communication
Conflict Avoidance
We value our customers, the residents, employees and visitors to the City of Miami Beach. Each
individual is special and must be treated with respect, dignity, care and compassion. Hidher
questions will be promptly answered, complaints/compliments wiI1 be timely addressed and
resolved, and input will be taken seriously. All feedback will be viewed as constructive.
With your permission, assessment of customer service will be provided through electronic
surveys, online forums, and distribution of physical surveys. We will develop a mutually
agreeable process for direct feedback and observation regarding the quality of our employees and
the service we provide. Our management staff will review all customer surveys and provide
prompt responses to any complaints or inquiries.
Cashiering
We recognize that every location has unique requirements for defming and carrying out
operational excellence. To that end, we will consult with the City to ensure that all expectations
and location-specific needs, including the City's parking policies and an understanding of the
City of Miami Beach area, are identifed and addressed in the development of our training
solutions. These sessions optimize learning through exercises that encourage interaction between
participant and trainer. Following is an outline of the minimum training each cashier will go
through:
Introduction~Ovewiew/Policies "Three Keys to Customer Satisfaction"
Advanced Customer Service
Conflict Avoidance
StPess Management
Comnzmication Skills
Lost and Found Procedures
ADA Sensitivity
Complaint Handling
Conzpany/Client Orientation
Employee Handbook and Manual
$&! MIAMIBEACH PARKING ATTENDANTS FOR THE CITY'S PARKING GARAGES
Sexaal Harassment Prevention
Diversi ty/Sensitivity
Dacg/Alcohol Policy
Facilities Orientation and Tour
Customer Service Z-aining
Cashier Procedures: The Fundamentals of Being a Cashier d Standard Parking
Module 1: Introduction
Welconze to Standard Parking!
Rules of the Road!
Military Tinze
Cashier Shzy Report
Equipment Inspection and Maintenance
Securing the Facility and Keeping it Sc#e
Radio Conzmunications
Closing a ShiJt
ModuIe 2: Tickets (where npplicable)
Various Types of Tickets
Non-Revenue Tickets
Void Tickets
Validations
coupons
TIP Cards
Monthly Permits or Hang Tags
Lost Tickets
Manual and Exception Tickets
Validations
Grace Period
Modrsle 3: Revenue Operations (where applicable)
Coin Box Operations (Honor Box Operations)
Cash Transactions
Exact Amount
Change is Due
ReJiazd is Due
Pre-set Daily Rate
Check Acceptance
Personal Chech
Traveler's Checb
Third-party and Employee Checks
Credit Card Acceptance
Credit Card Transactions
Manual Transactions
Payrnent Card Indusw (PC4 Data Security Policy
Credit Card ReJiazds
Credit Card Revenue Reporting
Q MIAMIBEACH PARKING ATTENDANTS FOR THE CITY'S PARKING GARAGES
Fee Computer Shift Tape
Currency vs. Counterfeit
Bank Deposits
Balance Due Transactions
Balance Due Report
Cash Overrings & Underrings
Cleared Transactions
Executing a Cleared Transaction
Docunzenting a Cleared Transaction
Module 4: Emergency Procedures
Custonzer Damage Claims
In Case of Enlergency
Fire Prevention and Control
First Aid
Accident or Theft
Intoxicated guest requests a vehicle:
Conclusion
Cashier Shift Report: An Automated Revenue Collection and Reporting Process
Module 1: Standard Parking and Our Mission
Role, Accountability and Professional Expectations
We Need Your Help!
Introduction Activity
Module 2: Cashier Sltzp Report (where applicable)
Objectives for this Module:
Locating and Installing the CSR Program
The CSR File Structure
Create or Edit a Location Template
Rate Detail in the Location Template
Transient Cash and Credit Cards
Rate Detail in the Location Template
Editing the Revenue Catego~y on the Location Template
Creating and Setting Up a New Cashier Shift Report
Entering Data into the Cashier Shift Report
The Tabs in the Cashier Sh$ Report
Cashier Sh@ Report Program Maintenance
Deleting Cashier Shift Reports
In addition to Cashier Procedures and Cashier Shift Report, parking attendants and other
personnel can receive further training in the following categories and modules:
Operations
Cash Over/Short
Check & Credit Card Acceptance
Clainzs Management
PARKING ATIXNDANTS FOR THE CITY'S PARKING GARAGES
Cleared Transactions Review
Coupon & Hangtag Administrator Program
Equipment Meters and Ingress/Egress Reporting
Environmental Protection and Compliance
Exception Tickets
Honor Box Overview
Internal Audit Overview
Key Card Reconciliation
Manual Ticket Review
Mystery Shopper Program
Organizing Your Work Station
Overrings and Underrings
Non-Harassment and Diversity
Pay Station Revenue Reporting
Rate Change Analysis
Segregation of Duties
Ticket to Tape Audit
Valet and Hand Issued Tickets
Validations to be Billed Program
Personal Wellness
Managing Personal Stress
Recognizing and Avoiding Burnout
Recognizing and Managing Anger
Balancing Work and Family
Safety
Safety Overview
Robbery Procedures
OSHA 300
CPR Training and Certification
Infomation on this page contains confidential or proprietary information. Please do not share
with any person other than the representatives of the City of Miami Beach and those responsible
for evaluating the responses to this RFP.
Beyond tlzose stated, we offer many classes in the following cntegories to all employees (where
applicable):
Operations, Safety, Personal Wellness, Accounting and Finance, Business Development,
Business Essentials, Communication, Customer Service, Employee Relations, Internal Systems,
Management and Leadership, Project Management and Office Applications among others.
on go in^ train in^ and Quality Assurance
We will follow up initial training with Strive for Excellence, a compilation of more than 40
distinct employee motivation and rewards initiatives that reinforce the skills learned during the
training process. Employees are also required to attend formal refresher training sessions to
"brush-up" on their customer service skills. These sessions cover topics such as customer
relations, creating first impressions and organizing workstations. The following are some
MIAMIBEACH PARKING ATTENDANTS FOR THX CITY'S PARKING GARAGES
examples of these reward and recognition programs (these programs are only samples and may
not be applicable to the City):
Frontline Jeopardy is a month-long game led by supervisors to encourage employee knowledge
of operational and customer service policies and details. Employees who answer 12 questions
correctly in a given month receive a prize, such as a gift certificate.
Awesome Attendance rewards team efforts at being on the job every day for a month. Winning
teams receive pizza parties and certificates of achievement.
Beat the Clock helps reduce tardiness by rewarding employees who show up early for work each
day.
Looking Good gives every employee properly in full uniform for a week a playing card. At the
end of the month, the employee with the best poker hand wins a gift certificate, altl~ough
everyone gets a psize.
A is for Accuracy recognizes employees who complete accurate daily reports.
To ensure that training objectives are met at each location, the Company designates an operations
manager or other administrative employee to be a Customer Service Coordinator for a group of
locations. Working in pastnership with the training department, the Coordinator launches and
implements new training programs, establishes the training system at new locations manages the
Strive for Excellence Program and measures the results of these programs for continuous
improvement. The Coordinator is responsible for aligning our standards with the specific needs
and goals of the City.
We fbrther augment our training program with a multi-faceted monitoring system designed to
ensure satisfactoly on-the-job performance. Compliance reports are circulated and reviewed by
all levels of our organization to ensure training standards are maintained.
Training Conyliance: To guard against any new employees "slipping through the cracks," our
corporate training department monitors compliance reports to verify that each new employee has
participated in the appropriate training programs.
In-ltouse Auditing: Our in-house auditing team, as well as our corporate training department,
visit locations on an annual basis to evaluate employee performance in technical as well as
customer seivice proficiency.
Crrstonzized Training Initiatives: Unique situations at an operation often require more in-depth
analyses to precisely dete~mhle specific training needs. Our processes allow personnel to
document and discuss issues with a member of our training staff who will then customize a
training progsam specific to the needs of the operation and its employees. This system not only
provides customized training, it also provides insight into the needs of the Coinpany as a whole
and focuses where we need to concentrate development effoi-ts.
Secret Shopper Service: Our "Secret Shopper Serviceyy audits and evaluates parking facility
attendants and enforcement staff. The shopper evaluates the ticketing procedure and tickets
themselves, the staff in terms of appearance and customer seivice, and the cleanliness of the area.
A report is generated and sent to management who then pull the ticket to ensuse proper ticketing
Q MIAMIBEACH PARKING A~NDANTS FOR THE CIl'lr'S PARKING GARAGES
procedures were followed and the transaction was accurate. Based on the aspects of the shopper's
report, necessary actions will be taken (one par month per facility - 10 max)
Customer Surveys: Customer surveys are routinely and randomly conducted (with permission
and approval of the City) so that customers can provide direct feedback and observations
regarding the quality of our employees.
AnrzccnE Performaitce Review: We mandate annual review of employee's performance. These
sessions are invaluable. Not only are employees' strengths and weaknesses discussed and
addressed, but they serve as an excellent forum to discuss the service in general and potential
ways of improvement.
As previously discussed, Standard UniversiVM is the face of our learning management system
which not only houses and tracks our training content and users, it also allows us to set up job
specific curricula. This provides the employee a defintive learning path to not o~dy master his or
her current position but to take the steps necessary to advance within the Company. Standard
UniversigM is available to our employees 2417 so they are able to get the training they need,
when they need it. The broad reporting features allow managers the ability to view the status of
all completed training initiatives and respective evaluation scores as well as those courses that are
currently in progress by the employee.
RESOLUTIONS TO BE SUBMITTED
R7 - Resolutions
R7B A Resolution Approving The Substantive Terms Of An Agreement Between The City
And Coca Cola For An Exclusive Non-Alcoholic Beverage Municipal Marketing
Partnership For Vending And Dispensing In Certain City-Owned Properties, With Said
Proposed Agreement Having An Initial Term Of Ten(l0) Years; Authorizing The City
Manager And City Attorney's Office To Negotiate And Draft The Final Agreement, Based
Upon The Approved Terms (As Further Referenced In The Term Sheet Attached As
Exhibit "A To This Resolution); And Authorizing The Mayor And City Clerk To Execute
The Final Agreement; Provided, However, That In The Event That The Final Negotiated
Agreement Includes Any Term Or Terms Which Substantially Deviate From The
Approved Substantive Terms (As Referenced In The Attached Term Sheet), Or Contain
New And/or Additional Terms Which, In The City Manager And City Attorney's Opinion,
Materially Alter The Proposed Transaction (As Referenced In The Approved Term
Sheet), Then Requiring That The Final Negotiated Agreement To Be Brought To The
City Commission For Its Consideration.
(City Manager's Office)
(Memorandum & Resolution to be Submitted in Supplemental)
1 Agenda Item R7B ,
Date S-//-I/
THIS PAGE INTENTIONALLY LEFT BLANK
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, ~.miamibeachfl.~ou
OFFICE OF THE CITY CLERK, Robert Parcher, City Clerk
Tel: (305) 673-741 1, Fax: (305) 673-7254
COMMISSION MEMORANDUM
To: Mayor Maiti Herrera Bower and Members of the City Commission
From: Jorge M. Gonzalez, City Manager
Date: May 11,201 1
Subiect: BOARD AND COMMITTEES
ADMINISTRATION RECOMMENDATION:
That appointments be made as indicated.
ANALYSIS:
Attached are the applicants that have filed with the City Clerk's Office for Board and
Committee appointments.
VACANCIES
BOARD OR COMMITTEE: TOTAL MBRS. APPOINTED BY: TOTAL VAC PAGE
Affordable Housing Advisory 11 City Commission
Committee
9 Page I
Board of Adjustment 7 City Commission 1 page5
Community Development Advisory 14 Commissioner Deede Weithorn 1 Page 11
Committee
Community Relations Board 17 Commissioner Michael G6ngora 1 Page 12
Debarment Committee 7 Mayor Matti Herrera Bower 1 Page 15
j Agenda Item RqA
We are committed to providing excellent public service and safety to all who live, work and play in { Date 5-/1-1]
31 3
BOARD OR COMMITTEE:
Design Review Board
VACANCIES
TOTAL MBRS. APPOINTED BY:
7 City Commission
TOTAL VAC PAGE
1 Page 16
Fine Arts Board 14 Commissioner Ed Tobin 1 Page 19
Golf Advisory Committee 12 Mayor Matti Herrera Bower 1 Page 21
Hispanic Affairs Committee 7 Mayor,Matti Herrera Bower 1 Page 24
Miami Beach Commission For 2 1 Commissioner Jonah M. Wolfson 1 Page 29
Women
Miami Beach Sister Cities Program 24 Mayor Matti Herrera Bower 5 Page 32
Single Family Residential Review 3 Jorge M. Gonzalez, City Manager 3 page 42
Panel
Waterfront Protection Committee 10 Commissioner Ed Tobin 1 page47
Youth Center Advisory Board 10 Commissioner Ed Tobin
Attached is breakdown by Commissioner or City Commission:
City Commission Committees
Ca~nmiiee IWt Nam
Finance & Citywide Projects Committee
Chairperson Commissioner Deede Weithorn Mayor Bower
Vice-Chair Commissioner Jorge Exposito Mayor Bower
Member Commissioner Jonah Wolfson Mayor Bower
Alternate Commissioner Edward L. Tobin Mayor Bower
Liaison Patricia Walker, Chief Financial Off.
Land Use & Development Committee
Chairperson Commissioner Jonah Wolfson Mayor Bower
Vice-Chair Commissioner Michael Gongora Mayor Bower
Member Commissioner Jorge Exposito Mayor Bower
Alternate Commissioner Jerry Libbin Mayor Bower
Liaison - Richard Lorber, Acting Planning Dir
NeighborhoodslCommunity Affairs Committee
Commissioner Jerry Libbin Mayor Bower
Commissioner Edward L. Tobin Mayor Bower
Member Commissioner Deede Weithorn Mayor Bower
Alternate Commissioner Michael Gongora Mayor Bower
Liaison Barbara Hawayek, Code Compliant
Wednesday, May 04,201 1 Page 1 of I
NON-CITY COMMISSION COMMITTEES
Mayor Matti Herrera Bower
m Citizen's Oversight Committee
Greater Miami Convention and Visitors Bureau
Tourist Development Council
Hilda Fernandez, Asst. CM.
Miami-Dade County Homeless Trust Board
Mitchell Kaplan
Performing Arts Center Trust (PACT)
Commissioner Tobin
Metropolitan Planning Organization
Vacant Vacant Vacant
Dade Cultural Alliance
Commissioner Weithorn
Miami Dade League of Cities
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: May 11, 201 1
SUBJECT: BOARD AND COMMITTEE APPOINTMENTS - CITY COMMISSION APPOINTMENTS
ADMINISTRATION RECOMMENDATION
Make appointments as indicated.
BOARDS AND COMMITTEES
1. Affordable Housing Advisory Committee
2. Board of Adjustment
3. Design Review Board
JMGI
F:\CLER\$ALL\MARIA-M\B & C\Commission Memo B & C FOR 5-1 1-1 I .doc
31 7
Agenda Item I
Date 541/-~/
Board and Committees Current Members
Affordable Housing Advisory Committee Sec. 2-1 67
Composition:
The committee shall consist of eleven (11) voting members with two (2) year terms appointed at
large by a majority vote of the Mayor and City Commission:
One citizen:
1) actively engaged in the residential home building industry in connection with affordable housing;
2) actively engaged in the banking or mortgage banking industry in connection with affordable
housing;
3) representative of those areas of labor actively engaged in home building in connection with
affordable housing;
4) actively engaged as an advocate for low-income persons in connection with affordable housing;
5) actively engaged as a for-profit provider of affordable housing;
6) actively engaged as a not-for-profit provider of affordable housing (Housing Authority member);
7) actively engaged as a real estate professional in connection with affordable housing;
8) actively serving on the local planning agency pursuant to Florida Statute 5 163.3174 (Planning
Board member);
9) who resides within the jurisdiction of the local governing body making the appointments;
10) who represents employers within the jurisdiction;
11) who represents essential services personnel as defined in the local housing assistance plan.
Members of the Loan Review Committee, members of the Community Development Advisory
Committee (CDAC), Planning Board and Miami Beach Housing Authority may be appointed to fill any
of the eleven (11) categories and serve as ex-officio voting members on this committee. If due to
conflict of interest by prospective appointees, or other reasonable factor, the City is unable to appoint
a citizen actively engaged in these activities in connection with affordable housing, a citizen engaged
in the activity without regard to affordable housing may be appointed.
City Liaison: Richard Bowman
Vacancy:
To replace
Stephanie Berman
To replace
Jonathan Fryd
To replace Roberto
DaTorre
To replace Dr.
Barry Ragone
To replace Ada
Llerandi
To replace Brian
Ehrlich
To replace Lianne
Pastoriza
To replace Robert
Saland
To replace David
Smith
(3) Rep. Labor Home BI 12/31/2012 City Commission
(8) Local Planning Boar 12/31/2012 City Commission
(6) Not For Profit 12/31/2012 City Commission
(10) Rep. Empl. withlju 12/31/2011 City Commission
(4) Low-Income Advoc. 12/31/2011 City Commission
(1) Res. Home Bldg. 12/31/2012 City Commission
(1 1) Rep. Essential Serv 12/31/2011 City Commission
(5) For Profit 12/31/2012 City Commission
(2) BankingIMortgage 12/31/2012 City Commission
Members:
Name Last Name Position/Title Term Ends: Appointed by: Term Limit:
-- -- .- -- - - - --
*& z-JMIB .Ad %lm*<*-cre"wai?.%i/ .e-.T.w >< izca-<. .Vllt-*UT. -.la~*CO -- <.7zmxd/.-Um %3#a <Iazas.asr.l 'lrCn XO--'YX-<lb"UU -'- ~Ullls7~"1UI~A.Xrc<r~~t.~~7L~rl
Thursday, April 28,2011 Page I of 48
Board and Committees Current Members
Clark Reynolds (9) Res. Juris. Local Gvt 12/31/2011 City Commission 12/31/13
Michael Burnstine (7) Real Estate Prof. 12/31/2011 City Commission 12/31/13
-- -
Applicants PositionITitle Applicants PositionITitle
Amy Perry
Arian Adorno
Charles Urstadt
Karen Fryd
Mark Wohl
Steven Gonzalez
Andrew Fischer
Brian Ehrlich
Dr. Barry Ragone
Marie Towers
Roberto DaTorre
/,~~*~m~,.-~~c,.<~~<~~*~zc~~~~~~~1.~~~.~I~il.IUl)",,~il;-..-.-..,-r~~~~.~<~~~~~II_III,-*UYLY.~~..M*~"..,~UUX~~<r~~~<,%*.~z~~.~~.~~~.XLMLNlllr.^~~il~.~~*~~~-~~~~~~~&~~*~.aI1CC~UblUTM"~ll.I~Ull '
Thursday, April 28,201 1 Page 2 of 48
Board and Committees Current Members
Board of Adjustment RSA 1-2 Sec 11 8-
I ai
Composition:
Two (2) year term.
Appointed by a 517th vote.
Seven (7) voting members composed of two members appointed as citizens at-large and five
members shall be appointed from each of the following categories (no more than one per category),
namely: Law, Architecture, Engineering, Real Estate Development, Certified Public Accountant,
Financial Consultation, and General Business. The members representing the professions of law,
architecture, engineering and public accounting shall be duly licensed by the State of Florida; the
member representing general business shall be of responsible standing in the community, and each
member shall be bound by the requirements of the Conflict of Interest Ordinance of the city and shall
be subject to removal from office for the violation of the terms thereof. No member shall have any
financial or other interest in any matter coming before the board.
Members shall be apppointed for a term of two years by a five-seventh vote of the city commission.
Members of the Board of Adjustment must be either residents of or have their principal place of
business in Miami Beach; provided, however, that this amendment shall not affect the term of existing
members of the Board of Adjustment.
City Liaison: Antonieta Stohl
Vacancy:
To replace Andrew At -large 12/31/2012 City Commission
Resnick
Members:
Name Last Name PositiontTitle Term Ends: Appointed by: Term Limit:
-
Alexander Annunziato At-large 12/31/2011 City Commission 12/31 /I 3
Andrew Resnick Real Estate Developer 12/31/2012 City Commission 12/31/15
Bryan Rosenfeld CPA 12/31/2011 City Commission 12/31 /I 5
Lior Leser Financial Consultation 12/31/2011 City Commission 12/31 /I 3
Richard Preira Law 12/31/2012 City Commission 12/31/16
Sherry Roberts General Business 12/31/2011 City Commission 12/31/13
Applicants Position/Title Applicants Position/Title
Alan Fishman
Brent Coetzee
Brian Gilderman
Jessica Conn
Joy Malakoff
Rafael Velasquez
Roger Houle
Beth Gopman
Brian Ehrlich
Dov Konetz
Josh Gimelstein
Micky Ross Steinberg
Robert Newman
Scott Needelman
&,'..>.,*z-~*-x?arw.~" *.z.x .=.? ,,,'"?". ~"~..,~~~~~".,~~,,~,-<~-.~~.~<~~"~~~,~,.-..~~*~<".s,-~~*"~~.~..2z..~".~~~~~~-m-<~~~~~<~<~~.~~~"~"~."7A~.~L~~"'~.=~"~r"~<~~r.-<~.~r.-.~"~&~.~~~"~.~~~z.c~~~~.~.~~~
Thursday, April 28,2011 Page 5 of 48
Board and Committees Current Members
Design Review Board Sec. 11 8.71
Composition:
Two (2) year term.
Appointed by a minimum of 4 votes.
Seven (7) regular members and two (2) ex-officio members.
The seven (7) regular members shall consist of:
two (2) registered architects,
one (1) registered architect or a member of the faculty of a school of architecture, urban planning or
urban design in the state, with practical or academic expertise in the field of design, planning, historic
preservation or the history of architecture, or a professional architectural designer or professional
urban planner
one (1) registered landscape architect,
one (1) registered architect, professional designer or professional urban planner,
and two (2) citizens at-large.
One person appointed by the City Manager from an eligibility list provided by the Disability Access
Committee shall serve in an advisory capacity with no voting authority. The Planning Director, or
designee and the City Attorney or designee shall serve in an advisory capacity.
Residency and place of business in the county. The two (2) citizen-at-large members and one of the
registered landscape architects, registered architects, professional designer or professional urban
planners shall be residents of the city.
City Liaison: Thomas Mooney
Vacancy:
To replace Michael Urban Planner 12/31/2012 City Commission
Laas
Members:
Name Last Name Position/Title Term Ends: Appointed by: Term Limit:
Carol Housen At-large 12/31/2012 City Commission 12/31/16
Gabrielle Redfern At-large TL 12/31/2011 12/31/2011 City Commission 12M1/11
Jason Hagopian Registered Architect 12/31/2011 City Commission 12/31/15
Lilia Medina Urban Planner 12/31/2012 City Commission 12/31/15
Seraj Saba Landscape Architect 12/31/2011 City Commission 12/31 11 3
Thomas DeLuca Reg. Architect TL12/31/2011 12/31/2011 City Commission 12/31/1 I
Gary Held advisorylcity Attorney Designee
Richard Lorber advisory/Acting Planning Director
Vacant ex-officio/Disability Access Committee
Applicants Positionmitle Applicants Positionmitle
Beth Dunlop
Daniel Garcia
Gabriel Paez
Jane Gross
Larkin Menezes
Leslie Tobin
Brian Ehrlich
Elizabeth Camargo
Gilbert Squires
Jessica Conn
Leonard Wien, Jr.
Pamela Palma
C"~~...~I_.<~~~,~~<~,~x...~~.~~~..<~~~~~~~.<~l.~/I__~~r".~"..<z~...~~~.~.~..~,..~,~.IC~**3U1. L.~~m~~.~<m<"."~-~r--:.w~m~u,ll.-l .,4-.*l/ --._l~d~e~.~~~~:~<..~z~U~~~*z.~.wz.-~~r'-m.~~~~.~<<."~-r~~
Thursday, April 28,2011 Page 16 of 48 (Continue d....
Board and Committees Current Members
Scott Needelman
"Oz.-I" im.Tdrii#,-<z.. --... >.. < ildc<z,.<: %%.,7/. - .2A,r..s,w,,. <lrl. ,Aw">"l T(ClL. rmr. ..?..,. <<s%%L<&.>~ .<-.= rz..zli <,~_*I"K-?*.,-as"!.-" >,z.>. *w., *-<r.- <l.v?mxc ~,"~<<~-~An.L~~~~z,"..~>"? vZ..:,>2u*cc .I<,=** (I<x lm,~.-~~<=.w*<z.w<.~'
Thursday, April 28,2011 Page 1 7 of 48
MIAMIBEACH
OFFICE OF TI-IE MAYOR AND COMMISSION MEMORANDUM
TO: Jorge M. Gonzalez, City Manager
FROM: Matti Hei~era Bower, Mayor @d 4kz dk(3
DATE: May 4,201 1
SUBJECT: Conseilt Agenda Item: Appointment to the Perfoiining Arts Trust
Please place on the May 11,201 1 Commission meeting agenda my nolnination of Ricky hriola
as one of the city's representatives to the Adrienne Arsht Center for the Performing Arts Center
Trust. His bio is attached.
I thank you in advance for your cooperation in this matter. If you have any questions, please
do not hesitate to contact Rebecca Wakefield at extension 6157.
T11a-k you.
MHBIrw
I
i We ure coinmifled to providing ex cell en^ public service and sak/y 10 all who live, wok, and ploy in our vibl
I Agenda Item R 7 h2-
Date 5-11- 11
323
Persolla1 B iograp11yIResurne
J Riclcy Arriola
Summary
Ricky Ar-riola is the President and CEO of Inktel Direct Corp, a company headquartered in Miaini
and with offices throughout the United States. Inktel Direct is a leading service provider in the
direct marketing industry specializing in call center, eCommerce, distribution, operations consulting
and database marketing services. Inktel Direct was twice awarded "The Best Place to Work in South
Florida (2008 and 2009)" by the South Florida Business Journal and the c'Innovatio~z arzd Training
Award 2007" by the Greater Miami Chamber of Commerce. Inktel Direct also won "Best Place to
Work irz Florida" by Florida Trend magazine in 2009. The Conlpany received the Greater Miami
Chamber of Commerce's "Most Outstanding Bzisiness A~lnrd'~ in 2009.
Ricky is leader in' the arts community. He is the past Chairman of the Board of the Adrienne Arsht
Center for the Performing Arts of ~iami-~ade County (2007-2010). The Arsht Center is a nearly
$500 million public-private partnership in Miami Dade County established in 2006. During Ricky's
Chairmanship (started in 2007), the Center raised over $40 million in private donations, renamed the
Performing Arts Center, built a new executive leadership team, increased average attendance 25%,
and reversed a $2.5 million annual deficit into an operating surpluses in each of the years of his
leadership.
Additionally, Ricky was appointed by President Barack Obanla to serve on the President's
Comnlittee on the Arts and the Hunlanities. The Coininittee focuses on arts and humanities
education, cultural diplotnacy, econoinic revitalization tl~rough the arts and hun~anities and special
events dedicated to recognizing excellence in these areas. This Coin~nittee is coinprised of leading
artists, professionals and academics it1 the field of arts and culture. Members include Sarah Jessica
Parker, YoYo Ma, Forest Whitaker, Anna Wintour, Teresa Heinz; and Edward Norton Jr.
Personal Biog~a~~hyIResurne - J Ricky Arriola - Page 2
Ricky is also very active in the Miarni business and civic coinmunities. He has served as the
Chairlnan of the Mianli Chapter of the Young President's Organization (YPO); a member of the
Board of Directors of the Great Miaini Chamber of Con~merce and the Greater Miami Convention
and Visitor's Bureau; he was appointed by the Miatni Dade County Mayor to the Mayor's Vision
Council; he was appointed by the Miami Dade County Public School Superintendent to serve on the
Superintendent's Business Advisory Council; he was appointed by the Board of Miami Dade
County Co~ntnissioners to serve on the South Florida East Coast Corridor traffic study group; he
serves as a mentor to a high school student as part of Big Brothers Big Sisters; he is a member of the
Orange Bowl Committee; a member of Leadership Florida; a member of the Board of Directors of
the Music Association of Miami; and is an active f~~ndraiser for St Jude Cllildren's Researcl?
Hospital.
Ricky was recently selected by Poder Magazine as one of the 23 leaders under 40 years of age who
are making a major difference in South Florida. Hispanic Business Magazine named Ricky one of
the 100 Most Influential Hispanics in the U.S. (2010). Additionally, Ricky was honored with the
"Ultinzate CEO A1,var.d" by the South Florida Business Journal (2010). Poder Magazine listed hiin
as one of the,Top 75 Most Influential people in Miami (2010).
He has spokenlpresented at numerous business forums, industry trade events and he is regularly
featured in articles and industry trade publications. He has numerous articles and editorials
published in newspaperslinagazines such as the Miami Herald, South Florida Business Journal,
Miami Today, Direct, Operations and Fulfillment, South Florida CEO, DM News, CRM, and
Hispanic Business among others.
Ricky was recently selected to be a 2009 Henry Crown Fellow by the Aspen Institute. The Henry
Crown Fellowship Program recognizes entrepreneurial young executives and professionals under 45
who have achieved considerable success in their fields. Each class of Fellows contains no more
than 20 highly accomplished individuals from around the world who go through a stringent
no~nination and selection process.
Ricky received his Bachelor's Degree (B.A.) in Economics from Boston College, his Juris Doctor
(J.D.) Degree froin St, Jolul's Uiliversity School of Law and his Masters in Business Administration
(M.B.A.) from the Harvard Business School.
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R9 - New Business and Commission Requests
R9B1 Dr. Stanley Sutnick Citizen's Forum. (I 2:30 p.m.)
R9B2 Dr. Stanley Sutnick Citizen's Forum. (5:30 p.m.)
AGENDA ITEM: R9BI -2
DATE: 5- //-/
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MIAMIBEACH
OFFICE OF ME MAYOR AND COMMISSION MEMORANDUM
TO: Jorge M. Gonzalez, City Manager
FROM: Ed Tobin, Commissioner A
DATE: February 23,201 1
SUBJECT: Agenda item for March 9th Commission Meeting
Please place on the March Q', 201 1 City Commission meeting agenda a discussion item on
changing the Flamingo Park Master Plan to include a bathroom in the Tot Lot. Also include
as part of the discussion the design of the tennis club house and the composition of the
tennis courts at Flamingo Park.
Should you have any questions, please contact Yanette Bravo at ext. 6274.
THIS PAGE INTENTIONALLY LEFT BLANK
MIAMIBEACH
OFFICE OF THE MAYOR AND COMMISSION MEMORANDUM
TO: Jorge M. Gonzalez, City Manager
FROM: Ed Tobin, Commissioner A
DATE: March 30,2010
SUBJECT: Discussion on Dunlop Orange Bowl Tennis Tournament
Please place on the April 1 3'h Commission Agenda a discussion on the Dunlop Orange Bowl
Tennis Tournament.
Should you have any questions, please contact Yanette Bravo at ext. 6274.
' Agenda Item RqD
We ore commrtted 10 prowdrng excebn~ publrc servrce and sofefy to 011 who live work orld ploy rn ou
I Date 5-11-1/
331
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MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO : Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: May 11,201 1
u
SUBJECT: COMMITTEE OF THE WHOLE -ACTING AS AUDIT COMMITTEE TO DISCUSS
INTERIM STATUS REPORT OF INTERNAL AUDITS
BACKGROUND
Previously, at the last Audit Committee Meeting held during the Committee of the Whole on
November 17, 2010, the External Auditors presented their final reports for fiscal year
2008109. The Internal Audit Division presented their 201 1 Audit Plan along with a summary
of audits completed for fiscal year 2009110. The purpose of this meeting is to present an
interim status report of internal audits completed and in process for the current year and to
provide insight into potential audit areas for FY 201 1112.
Internal Auditor's Reports
The City's Internal Audit Division, a component of the Office of Budget and Performance
Improvement, is responsible for ensuring:
Compliance with Resort Tax Ordinances by auditing Miami Beach businesses;
Compliance with City policies and procedures and financial integrity and sufficiency
of internal controls by Departments and Not-for-Profits;
Supporting and special projects assisting other City areas; and
Integrity of performance measures reported Citywide.
Resort Tax Audits
The majority of resources in the Division are dedicated to auditing the Miami Beach
businesses required to report and remit resort taxes. This effort is supported by
approximately half of the positions in the Division as well as by outside contract auditors.
Resort tax generated for the fiscal year 200911 0 was $41,986,105.
Effective October 22, 201 0, new auditing agreements were contracted with five separate
audit firms. For the current year the department has targeted to complete 250 audits.
Scheduled audits are based upon the type of business, actual resort tax receipts received,
and the frequency of the last audit.
As of April 30,201 1, the Division has completed 89 resort tax audits (36% of our total goal)
of which 60 were hotels, restaurants, nightclubs, and bars. These audits resulted in
additional tax assessments of $202,294. This represented 2.54% of the total resort tax
reported for these entities over the multi-tax year audited. However, more important than the
amount collected is the incentive this creates to ensure that entities are filing appropriately
as these additional assessments are assigned interest and penalties. The number of audits
completed during the first six months are not reflective of the anticipated annual total as it
took time to bring the outside contractors onboard and first six months included larger audits
performed by the inside field agents.
' Agenda Item R YE
Date 5-114)
Internal Audits
For Department and Not-for Profit Internal Audits, the City's Audit Plan is separated by
different types of reviews. Annually required audits include those mandated by City Code
and State Agreements, as well as providing assistance to the City's external auditors.
For the current year, the Division has scheduled 24 audits based upon a risk assessment
approach. Audits are classified as to high, medium or low risk. Higher assigned risk areas
are subject to more frequent audits, and lower risk areas are often less frequent. Overall,
eleven internal audit areas have been substantially completed to date. Two audits have
been issued, five are awaiting exit conferences and four are awaiting responses from
Management. The represents 46% completed out of 24 audit areas initially targeted for this
year. Out of the audit areas completed, one audit was added during the year. With the
additional one audit, it is projected that we will complete all 25 audits for the year.
Attached is Summary of Internal Audit Activities (Exhibit I) for the current fiscal year.
Reports are listed on-line on the City's website at http://web.
rniamibeachfl.gov/obpi/scroll.aspx?id=36612. Exhibit 2 provides a listing of Audit Areas for
ubstantially completed in 201 1 are shown in bold.
F:\OBPI\$AUD\INTER~AL AUDIT FILES\DOClO-I ?MUD COM\Discussion of Audits Comm of the Whole 5-11-1 l.doc
Exhibit 1 - Summary of Internal Audit Activities for Fiscal Year 201011 1
Internal Audits - Completed
Cultural Arts Council
First Class Parking, LLC Valet Parking
Internal Audits - Pending Final Reports
State Beachfront Management Agreement
Boucher Brothers Miami Beach, LLC Beachfront Concession Agreement
Concurrency Management Fees
Public Works Department's Warehouse Inventory
Sanitation Fees Residential Billings
Sanitation Fines and Forthwiths
Storm Water Review
Water and Sewer Impact Fees
Accumulated Leave Liability
For fiscal year 201 011 1 internal audits to date included the following recommendations:
Additional safeguards over inventory processing for areas of Public Works;
Revisions to update several departmental procedures and improve controls for
Code Compliance and Sanitation;
Changes in procedures to comply to reporting requirements of approved grant
funds distributed by the Cultural Arts Council;
Improve internal control processes for Water and Sewer Impact Fees and
Concurrency Fees;
Strengthen oversight of compliance to the Beach Concession agreement.
Parking Monitoring Reviews
In the Parking area, the Division completed twelve meter enforcement, two attended lot cash
operations and two coin room reviews during the current fiscal year. While our parking
meter reviews identified an improvement in enforcement over the previous fiscal year, areas
of enforcement still fell short of desired benchmarks. Operational procedures for attended
lots were found to comply with the city's guidelines. In addition, coin room operations were
functioning in accordance the city's procedures.
Sanitation Audits
For the current year, four audits of waste haulers were completed. We anticipated
completing eight audits in this area for fiscal year 201011 I.
Other Sup~ort
Additional support was directed to performing non-audit activities.
Assistance was provided for Cleanliness Assessment Program
o Input of Daily Assessment results.
o Preparation of Quarterly reports.
o Testing new automated assessment system and reports.
Hurricane related grant monitoring responsibilities for the past fiscal year included:
o Assisting FEMA and the State with their ongoing closeout for Hurricane Wilma
2005.
o Preparation of Quarterly Reports to FEMA (still ongoing for Hurricane Wilma
projects).
o Monitoring each open project for completion and requested reimbursement.
o Assisting Ofice of Inspector General with audit of FEMA funding received for
Hurricanes Katrina and Wilma.
Exhibit 2 - Audit Areas lnterim Report as of 4/30/2011
CITY OF MIAMI BEACH
INTERNAL AUDIT DEPARTMENT
Audit Areas
Areas highlighted are considered for audit based on projected frequency. Comments provided indicate reasons why area
may not be audited within the projected frequency.
Department - Audit Area
Last Risk
Audit Comments
Mayor and City Commission ,:;;:.Lj;~:.:::.:.:.
loperations [I4: ::: :.(.:-::::::I L I I
Administrative Support Services
City Manager Office ~:gi;:c:::;:":zk Operations . :... .mb-pi , L I
/:.:.:,.e.:.:?:,:, Communications [......I.2..; ..,,. .., :.., :J L I
Budget & Performance Improvement
I :,;,: . . . .,. .',.
[~ana~ement & Budget ,, , , : :::., .. . k :::: L l~nnual budget has been presented to GFOA and I
I learned thei; ~istin~uish Budget Award, and I I . . . . , . . . . . . . . . .
3, . .'.?.~.":':,'. ~:;;i:?.:?:~:::.:,$~< . .,>. 3.z.*,2 .. $.::. .. laudited by external auditors.
:.:.'.i"i.!.7.1.:.* Grants Management 1 L IGrants are included in the City's single audit by [;$$$$,a%;$
,.,.." .,.. :: .... >.....,. ,. Ithe City's external auditors.
Finance
Cashier Functions - Central Cashier 1 2008 1 H I
Cashier Functions - Other areas Building, Police, I 7008 I ---- Parking) I
City Payment Processing 2009 H
I I I I
Fixed Assets I
audit, the controls are being reviewed. The City
Audit Areas 201 1 Interim
Exhibit 2 - Audit Areas Interim Report as of 4/30/2011
CITY OF MIAMI BEACH
INTERNAL AUDIT DEPARTMENT
Audit Areas
Areas highlighted are considered for audit based on projected frequency. Comments provided indicate reasons why area
may not be audited within the projected frequency.
Last Risk
Denartment - Audit Area Audit Comments
P
Human Resources
Cify Attorney :.:,:,2.:,:.:l:.:r:
[operations . .~b~.,b,..~...* %,., L I
City Clerk
Economic Dev. & Cultural Events
L
L
L
L
Operations includes Labor Relations
Review of Benefits Formulas
Pension Time Purchased by Leave Hours
Health, Dental and Life Insurance
Economic Development
Economic Development
Anchor Shop Retail I Garages I 1 2010 1 .!:;..>,$::+:.:'.: L I
RDA -Administrative & Operations E .,.,.. ::.::.::i,:l L I
Risk Management
Workers Compensation 1 2005 1 M I
General Liability Insurance 1 2005 1 L I
;:t.?.$:F4.:.$::: . .::::
2005
2008
2010
L
M
L
Operations, Record Retention I Public Requests
Special Masters
Election Invoices
:':":':;;:,:.: :::: :: ....+.*. ...... x..::.~:.: .: ....
2010
2008
Central Services
Inventory
Operations I Billings for Department Services
Asset Management
Audit Areas 201 1 Interim
2003 1 L I
2009 1 L I
revenue. Audit reviewed 2008 year revenues in
Historic City hall under renovation through 2008.
Beachfront Concession (Boucher Brothers)
City Leases, Historic City Hall, 777 Building, etc.
Required Annually by State Agreement
201 1
2010
L
L
L
South Pointe Restaurant (Smith & Wollensky)
State Beachfront Management Agreement
Market Places Concession Agreement
L
M
2009
201 1
2005
Exhibit 2 - Audit Areas Interim Report as of 4/30/2011
CITY OF MIAMI BEACH
INTERNAL AUDIT DEPARTMENT
Audit Areas
Areas highlighted are considered for audit based on projected frequency. Comments provided indicate reasons why area
may not be audited within the projected frequency.
Department - Audit Area
Last Risk
Comments
Buildinn
Mechanical, Training, Elevator Inspections, completed in 2009. Procurement of new permitting
Recertification, Demolition, Building Code
Plannina
revenues and operations was done in 2003 for
Operations
Telephones, Electrical, Services
Convention Center Food & Beveragelcenterplate
Convention Develo P ment Tax
Code Compliance
l~ode Enforcement Violations and Operations 1 2010 1 H ICode Compliance system being procured in 2010.1
I I I I
Community Services
[community Services 1 2001 1 L I I
2009
. '
Housing 81 Community Development
M
L
I I I I
Audit Areas 201 1 Interim
County audit completed in 2008.
Homeless Outreach Serv~ces [* ..., :$ . $..,.,.. &: f > .I I- I
Exhibit 2 -Audit Areas Interim Report as of 4/3012011
ClN OF MIAMI BEACH
INTERNAL AUDIT DEPARTMENT
Audit Areas
Areas highlighted are considered for audit based on projected frequency. Comments provided indicate reasons why area
may not be audited within the projected frequency.
Department - Audit Area
Last Risk
Audit Comments
Parks and Recreation
Inventory Processing I LUUJ I IVI I
.:.:.>,>s+ :.a;.::$: Operations - Sewer b.:-:.2.)::.I,'.',:.I _ .l.,...l, M Ivarious ooerational comoonents were reviewed in I
Operations - Storm Water 1 20 *.....'.%e Operations - Streets, Street Lights
Operations - Water
Overtime (Public Works)
Permit Fees - News Racks
Permit Fees - Work in Right of Way
Permit Fees - Side "
Purchasing - Public WorKs I I LUUJ
Transportation Management 1 2002 , - ,
Water & Sewer Impact Fees I 12011 1 L I 1
Golf Management Agreement Miami Beach Golf 2010 M
Golf Management Agreement Normandy Shores 2010 M
Landscaping Agreements 2010 M
Overtime (Parks & Recreation)
Recreation fees I Cashier functions
Tennis Centers Agreement
Course under renovation, completion in FY
2008109.
Contracts are effectively monitored by Parks
Greenspace Mgmt and Procurement. Results are
Capital Improvement Projects
l~inancial Controls & Operations i$:!;>;$:<;;:i;;:::: . H I I
2010
2010
2010
(.*, ,.. , , , * * , ..,, :,;,:,:,:":.:.:,
1.h4.1.2,1.1111~.1s, .'."..hz%P%,%,.,%*,.
Property Management '
Audit Areas 201 1 lnterim
M
M
L
M
M
Maintenance Agreements
Internal Service Charge Billings (Including CAM)
shared hth internal Audit.
2008
2010
Inventory (Property Management) 2009 L
Exhibit 2 - Audit Areas Interim Report as of 41301201 1
CITY OF MIAMI BEACH
INTERNAL AUDIT DEPARTMENT
Audit Areas
Areas highlighted are considered for audit based on projected frequency. Comments provided indicate reasons why area
may not be audited within the projected frequency.
Department - Audit Area
Last Risk
Audit -rJ& Comments
Parking
Public Safety
Fleet Management
Audit Areas 201 1 lnterim
Completed 4 reviews during the year.
As of 812009 audit required annually.
Completed 4 reviews of coin room during the year.
H
M
M
H
Attended Parking Lots Monitoring
Boat Show Parking
Cashiers & Attendants Agreement (Parking)
Coin Room (Monitoring) Meter Collection
Audited vehicle purchasing process.
2010
2008
2010
2010
M
L
L
L
Fuel distribution
Inventory & Processing
Operations I Internal Service Charges Billings
Vehicle Purchases
2009
2010
;;
2007
Exhibit 2 - Audit Areas lnterim Report as of 4/30/2011
CITY OF MIAMI BEACH
INTERNAL AUDIT DEPARTMENT
Audit Areas
Areas highlighted are considered for audit based on projected frequency. Comments provided indicate reasons why area
may not be audited within the projected frequency.
De~artment - Audit Area
Fire
Last Risk
&dJt M Comments
~ -.-
completed in 2009. Procurement of new permitting
Citywide Projects
Capital Projects - Non-CIP, (Public Works, Parks,
RDA, Convention Center, Etc.)
Audit Areas 201 1 lnterim
Non-Profif Organizations
CDBG funding source:
G
Bofh general fund and CDBG funding source:
Boys and Girls Club
Miami Beach Community Health Center
North Beach Development Corp
Other funding sources:
Friends of the Bass lo 1 2003 1 L I
Police Athletic League 10 1 2009 1 L I
2010
:::::::::::::::::!::I :l::::tz2.$::;:
2008
gc
gc
L
L
L
General Fund for 2011 is $16,606.
General Fund for 2011 is $21,660.
General Fund for 201 1 is $18,000.
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R9 - New Business and Commission Requests
R9F The Committee Of The Whole Will Meet During Lunch Recess Of The May 11,
201 1 City Commission Meeting At The City Manager's Office Large Conference
Room To Discuss The Fiscal Year (FY) 2011112 Proposed Operating Request
For The Ofice Of The Mayor And City Commission.
(Budget & Performance Improvement)
Agenda Item 8qf
Date 5-11-1 1
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!S - MIAMIBEACH
OFFICE OF THE MAYOR AND COMMISSION
CITY CLERK'S OFFICE
MEMORANDUM
TO: Jorge M. Gonzalez, City Manager
FROM: Matti Herrera Bower, Mayor * md
DATE: April 26,201 1
SUBJECT: R9 Item: Presentation By Marlon Hill on Best of the Best Weekend
Coordination
Please place on the May 11, 201 I Commission meeting agenda a presentation by
Marlon Hill on Best of the Best Weekend coordination. The presentation will also be
supplemented by staff.
I thank you in advance for your cooperation in this matter. If you have any
questions, please do not hesitate to contact Rebecca Wakefield at extension 61 57.
Thank you.
We ore conmiHed to providing excellenf public service ond so\eefy /a all wlio liw, work, and play in our d
I Agenda Item R96-
Date 5-1 1-11
345
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OFFICE OF THE MAYOR AND COMMISSION MEMORANDUM
TO: Jorge M. Gonzalez, City Manager
Robert Parcher, City Clerk
FROM: Jorge R. Exposito, Commissioner
DATE: May 2,2011
SUBJECT: Agenda item: Bayshore Neighborhood Par 3 Golf Course
Please place a discussion item on the May 11,2011 Commission Meeting agenda for report by
Commissioner Exposito to Commission regarding the Bayshore Neighborhood Par 3 Golf
Course. Please provide a time certain for the same. (5:OO PM)
We trust that you will find all in good order. Should you have any questions, please feel free to
get in touch with my aide, Barbie Paredes at extension 6457.
Best regards,
We ore comrnrffed to providmg excellent pubhc service and sofeiy lo oil who Irve, wotk, ond ploy m our vibr;
Agenda Item R9H
I Date 5-11-1j
347
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R9 - New Business and Commission Requests
R91 Discussion Regarding A Request From Tremont Towing To Amend Their Towing Permit
Minimum Requirements For Vehicle Storage.
(Requested by Commissioner Jerry Libbin)
(Legislative Tracking: Parking Department)
(Memorandum to be Submitted in Supplemental)
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Reports and Informational Items
(see LTC #I 50-20 1 1 )
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