C7E-Execute A Pre-Construction Services Agreement Par 3 Golf CourseCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving and authorizing the Mayor and City
Clerk to execute a Pre-Construction Services Agreement with QGS Development Inc., in an amount not to exceed $37,500, for Pre-
construction Services for the construction of the Par 3 Golf Course, pursuant to Request For Qualifications No. 41-10111, for a
Construction Manager at Risk to Provide Pre-Construction Services and Construction Phase Services via Guaranteed Maximum
Price (GMP) Amendment for the Par 3 Golf Course Project; and, upon completion of the Pre-Construction Services, authorizing the
City Manager to enter into negotiations for a Guaranteed Maximum Price (GMP) for Construction Services; further approving and
Authorizing the Mayor and the City Clerk, to execute a GMP Amendment to the agreement with QGS Development Inc., subject-to
artci contingent upon the City Commission's approval of the GMP; with previously appropriated funding from fund 388-SP POST
ROA CDT and Municipal Resort Tax.
Issue:
I Shall the Mayor and the City Commission Adopt the Resolution?
Item Summa /Recommendation:
The scope of the work for this project consist of all materials, labor, equipment, supervision, mobilization, overhead and profit
required to redevelop the City's nine-hole Par-3 golf course, and ancillary support facilities such as a pump house, restrooms,
storage area, and tennis courts, splash pad, tot lot, 9 parking spaces, jogging path, sidewalks, irrigation, flowering tree groves, new
retention lakes, grow-in activity and landscaping.
The Construction Manager at Risk (CMR) Scope of Services shall include, without limitation, all of the Pre-Construction Services set
forth below and, upon approval by the City of the Guaranteed Maximum Price (GMP) and as contemplated in any GMP
Amendment( s ), all of the Construction Services required to complete the Work in strict accordance with the Contract Documents, and
to deliver the Project to the City at or below the GMP and within the Contract time. The CMR shall review I prepare project
requirements, existing on-site and off-site development, surveys and preliminary budget, and make recommendations to the City for
revisions, preliminary project schedule in accordance with the Contract Documents and in coordination with the City and the
Architect/Engineer, identifying all phases, critical path activities, and critical duties of each ofthe Project team members. The CMR
shall review the permitted set of plans and advise the City and the Architect/Engineer regarding the constructability ofthe design and
of any errors, omissions, or conflicts it discovers. The CMR shall prepare an outline of proposed bid packages and detailed cost
estimates, and advise the City regarding trends in the construction and labor markets that may affect the price or schedule of the
Project; and attend all Project related meetings. Preconstruction Services shall be provided, and the City shall compensate the CMR
for such services, based upon a fixed fee. At the conclusion of the Preconstruction Services Phase, the CMR shall provide the City a
proposal for a GMP Amendment for Construction Phase services and, without assuming the duties of the Architect/Engineer, warrant
to the City that the plans, specifications and other Contract Documents are consistent, practical, feasible and constructible, and that
the Project is constructible within the contract time. The Pre-Construction Services fee negotiated with QGS Development
Construction Company includes the following services:
Design Review, Constructability and VIE of 100% CD's:
Review of Onsite and Offsite Conditions:
Cost Estimating and Cost Controls:
Scheduling:
Bidding (GMP Submittal and Negotiations):
E-Builder License (two (2) licenses at $1,200 per license):
Tree I Root Pruning:
Contingency:
Total Pre-Construction Services Fee:
$ 6,750
$ 3,500
$ 9,750
$ 2,500
$ 7,500
$ 2,400
$ 2,600
$ 2,500
$37,500
The City's latest construction budget for the project, including the Par 3 Golf Course, related facilities and tennis courts, is
a roximatel $3,000,000.
I N/A
MIAMI BEACH 171
& MIAMI BEACH "'="'
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Members of the City Commission
Jorge M. Gonzalez, City Manager ~
December 14, 2011 • 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE A PRE-CONSTRUCTION SERVICES AGREEMENT
WITH QGS DEVELOPMENT INC., IN AN AMOUNT NOT TO EXCEED
$37,500.00, FOR PRE-CONSTRUCTION SERVICES FOR THE CONSTRUCTION
OF THE PAR 3 GOLF COURSE, PURSUANT TO REQUEST FOR
QUALIFICATIONS NO. 41-10/11 FOR A CONSTRUCTION MANAGER AT RISK
TO PROVIDE PRE-CONSTRUCTION SERVICES AND CONSTRUCTION PHASE
SERVICES VIA GUARANTEED MAXIMUM PRICE (GMP) AMENDMENT FOR
THE PAR 3 GOLF COURSE PROJECT; AND, UPON COMPLETION OF PRE-
CONSTRUCTION SERVICES, AUTHORIZING THE CITY MANAGER TO ENTER
INTO NEGOTIATIONS FOR A GUARANTEED MAXIMUM PRICE (GMP) FOR
CONSTRUCTION SERVICES; FURTHER APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE A GMP AMENDMENT TO THE
AGREEMENT WITH QGS DEVELOPMENT INC., SUBJECT TO AND
CONTINGENT UPON THE CITY COMMISSION'S APPROVAL OF THE· GMP;
WITH PREVIOUSLY APPROPRIATED FUNDING FROM FUND 388-SP POST
RDA COT AND MUNICIPAL RESORT TAX.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding is available from the previously appropriated funding from the Par 3 Golf Course project
Construction fund 388-SP POST RDA COT and Municipal Resort Tax Eligible in account
number 388-2627-0069357.
BACKGROUND AND ANALYSIS
On June 1, 2011, the Mayor and City Commission adopted Resolution No. 2011-27677 formally
approving the Par-3 project Master Plan in concept as per the scope that had been delineated,
with a recommendation by the City Commission that the concept plan be submitted to the
Finance and Citywide Projects Committee for approval prior to finalizing construction plans for
the project. The Administration has taken into consideration the concerns expressed by the
Bayshore Homeowner's Association, the Bayshore residents, and the Commission regarding
the preservation of the Par-3 green space, and will be working with the design consultants to
172
Commission Memorandum -Pre-Construction for CMR-QGS for the Par 3 Golf Course Project
December 14, 2011
Page 2 of3
provide a plan that incorporates the elements in the scope of services in a manner which
maximizes the green space to the degree that is feasible and acceptable.
On July 13, 2011, the City Commission approved the issuance of an RFQ No.41-1 0/11 for a
Construction Manager at Risk Firm to Provide Pre-Construction Services and Construction
Phase Services Via a Guaranteed Maximum Price (GMP) Amendment for the Par 3 Golf Course
Project.
On October 19, 2011, the Mayor and the City Commission adopted Resolution No.2011-27784
accepting the Par 3 layout and recommendation of the City Manager, pursuant to Request for
Qualifications (RFQ) 41-10/11, for a Construction Manager at Risk firm to provide Pre-
construction services and construction phase services via a Guaranteed Maximum Price (GMP)
amendment for the Par 3, new construction and remodeling project; and authorizing the
administration to enter into negotiations with the top Ranked firm, QGS Development, Inc.
One of the most important distinctions between the CMR project approach and the Design-Bid-
Build approach is that the CMR is selected based on the CMR firm's qualifications. The CMR
approach will give the City the added value of having a qualified contractor evaluate the project
documents for any inconsistencies, errors and omissions between the various design disciplines
and constructability of the project.
SCOPE OF WORK
The scope of the work for this project consist of all materials, labor, equipment, supervision,
mobilization, overhead and profit required to redevelop the City's nine-hole Par-3 golf course,
and ancillary support facilities such as a pump house, restrooms, storage area, and tennis
courts, splash pad, tot lot, 9 parking spaces, jogging path, sidewalks, irrigation, flowering tree
groves, new retention lakes, grow-in activity and landscaping. The Par-3 is bounded by Prairie
Avenue on the west, West 281h Street on the north, Pine Tree Drive on the east, and Miami
Beach Senior High School, the Public Works Yard and the Hebrew Academy on the south.
The Construction Manager at Risk (CMR) Scope of Services shall include, without limitation, all
of the Preconstruction Services set forth below and, upon approval by the City of the
Guaranteed Maximum Price (GMP) and as contemplated in any GMP Amendment(s), all of the
Construction Services required to complete the Work in strict accordance with the Contract
Documents, and to deliver the Project to the City at or below the GMP and within the Contract
time.
The CMR shall review project requirements, existing on-site and off-site development, surveys
and preliminary budget, and make recommendations to the City for revisions. The CMR shall
prepare a preliminary project schedule in accordance with the Contract Documents and in
coordination with the City and the Architect/Engineer, identifying all phases, critical path
activities, and critical duties of each of the Project team members.
The CMR shall review the permitted set of plans and advise the City and the Architect/Engineer
regarding the constructability of the design and of any errors, omissions, or conflicts it discovers.
t
The CMR shall prepare an outline of proposed bid packages and detailed cost estimates, and
advise the City regarding trends in the construction and labor markets that may affect the price
or schedule of the Project.
The CMR shall attend all Project related meetings. The CMR's Preconstruction Services shall
be provided, and the City shall compensate the CMR for such services, based upon a fixed fee.
173
Commission Memorandum-Pre-Construction for CMR-QGS for the Par 3 Golf Course Project
December 14, 2011
Page 3 of3
At the conclusion of the Preconstruction Services Phase, the CMR shall provide the City a
proposal for a negotiated GMP Amendment for Construction Phase services and, without
assuming the duties of the ArchitecUEngineer, warrant to the City that the plans, specifications
and other Contract Documents are consistent, practical, feasible and constructible, and that the
Project is constructible within the contract time.
The City's latest construction budget for the project, including the Par 3 Golf Course, related
facilities and tennis courts, is approximately $3,000,000.
The Pre-Construction Services fee (See Attachment 1) negotiated with QGS Development
Construction Company includes the following services:
Design Review, Constructability and V/E of 100% CO's:
Review of Onsite and Offsite Conditions:
Cost Estimating and Cost Controls:
Scheduling:
Bidding (GMP Submittal and Negotiations):
E-Builder License (two (2) licenses at $1,200 per license):
Tree I Root Pruning:
Contingency:
Total Pre-Construction Services Fee:
The schedule for this project is as follows:
Pre-construction Services begin:
Commission award of GMP:
Project -Construction Complete:
Project -Grow in complete:
CONCLUSION
January 13, 2012
July 18, 2012
May 20, 2013
August19,2013
$ 6,750
$ 3,500
$ 9,750
$ 2,500
$ 7,500
$ 2,400
$ 2,600
$ 2.500
$37,500
The Administration recommends that the Mayor and City Commission approve the attached
resolution, which recommends the acceptance to execute Pre-Construction Service Agreement
with QGS Development Inc., in an amount not to exceed $37,500.00 for Pre-Construction
Services for the construction of the Par 3 Golf Course, pursuant to request for Qualifications No.
41-10/11 for a Construction Manager at Risk to provide Pre-Construction Services and
Construction Phase Services via Guaranteed Maximum Price (GMP) Amendment for the Par 3
Golf Course Project; and upon completion of the Pre-Construction Services, Authorizing the City
Manager to enter into negotiations for a Guaranteed Maximum Price (GMP) for Construction
services; further approving and authorizing the Mayor and City Clerk to Execute a GMP
Amendment to the Agreement with QGS Development, Inc. subject to and contingent upon the
City Commission's approval of the GMP; with previously appropriated funding from Fund 388 -
SP POST RDA COT and Municipal Resort Tax.
Attachment 1 : QGS Pre-Construction Services Fee Breakdown
08\FV\DM\JC\HC
T:\AGENDA\2011\12-14-11\Par 3-QGS Pre-Ccon Serv\PAR 3 QGS precon Memo-Dec 2011 mtg.docx
174
ATTACHMENT NO. 1
QGS Pre-Construction Services Fee Breakdown
MIAMI BEACH PAR 3
4.7 PAYMENT BREAKDOWN
PRECONSTRUCTION SERVICES
1. Design Review, Constructability & Value Engineering $6,750.00
2. Review of On-Site & Off-site Conditions $3,500.00
3. Cost Estimating & Cost Controls $9,750.00
4.Scheduling I $2,500.00
5. Bidding (GMP Submittal & Negotiations) $7,500.00
6. E-Builder License $2,400.00
7. Contingency $2,500.00
8. Tree Root Pruning/Trimming $2,600.00
TOTAL PRE-CONSTRUCTION SERVICES FEE $37,500.00
{
175 1 Revised 11/16/11 JG
RESOLUTION TO BE SUBMITTED
176