C7F-Execute Agreement Resident Project Representative - Sunset Islands I and IICOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and the City Commission of the City of Miami Beach, Florida, authorizing the Mayor and
the City Clerk to execute a professional services agreement with Schwebke-Shiskin & Associates, Inc., pursuant to
the Request for Qualifications (RFQ) No. 36-10/11, for Resident Project Representative Services, for a period of up to
thirteen (13) months, for Neighborhood No. 8 Bayshore (Package E)-Sunset Islands I & II project; in the not to
exceed amount of $249,995 including reimbursable expenses; with funds previously appropriated in the capital
budget; and further authorizing the reallocation of Fund 384, 2003 GO Bond, funds in the amount of $12,614 from the
Bayshore Lake Pancoast BP-8C right of way project construction savings to Bayshore Neighborhood Sunset Islands I
&II.
Improve storm drainage
I Shall the City Commission adopt the resolution?
Item Summary/Recommendation:
On October 19,2011, the City Commission adopted Resolution No. 2011-27761, accepting the recommendation of the
City Manager to authorize the Administration to enter into negotiations with the top-ranked firm, Schwebke-Shiskin &
Associates, Inc. to negotiate an agreement for RPR Services for the Sunset Islands I & II neighborhood project.
The RPR will be present onsite full time to provide general oversight and direction. The means and methods of
construction shall be the responsibility of the Contractor. As such, the RPR will not be expected to advise on or
suggest methods of construction to the Contractor. RPR's services shall be based upon a construction duration period
of approximately thirteen (13) months, including close-out of the project. Construction activities are currently scheduled
to commence upon issuance of the second notice to proceed, currently scheduled for December 1, 2011 with
estimated completion in the 151 quarter of2013.
On May 3, 2011, the City of Miami Beach issued ITB No. 27-10/11 for construction of right-of-way improvements for
Bayshore Neighborhood BE for Sunset Islands I & II. The Mayor and City Commission awarded this ITB to David
Mancini & Sons, Inc. at its July 13, 2011 meeting.
The Resident Project Representative's (RPR's) duties and responsibilities will include the following tasks:
General coordination and communication with the City, the City's AlE Consultant and Contractor; attend and
participate in the Pre-Construction Meeting with the City as well as all project progress meetings; conduct field
inspections on a daily basis throughout the course of the project; monitor specialty AlE consultant site visits; prepare
daily reports; provide photographic records of construction activities; review materials and workmanship of the project
and report to the City any deviations from the Contract Documents; monitor delivery of materials to the job site; review
shop drawings; issue non-compliance notices when required; identify any existing facilities damaged by the contractor;
perform independent review of any change orders submitted by the contractor; coordinate requests for information with
the AlE Consultant; monitor progress of construction and ensure the Contractor's adherence to the schedule; verify
pay requisition quantities and sign off on all pay requisitions; coordinate various tests for quality control of the project;
monitor record drawing mark-ups, recognize hazards while in the normal conduct of onsite business; review and
monitor the Contractor's adherence to an acceptable quality control program; keep a log of all forced work efforts
related to a disputed change order; verify compliance with the MOT in the field; forward water main shutdown requests
to the City; verify substantial completion and attend "walk-through" inspections of the work; attend and participate in a
final completion walk-through and inspection and prepare a final Certificate for Payment.
Advisory Board Recommendation:
I N/A
Financial Information·
Source of Amount Account
Funds: 1 $10,776 Pay-As-You-Go account #302-2665-061357
OBPI 2 $12,614 2003 GO Bond 384-2325-069357
~~ 3 $40,368 Water and Sewer account #424-2665-069357
4 $27,875 Water and Sewer account #420-2665-061357
5 $127,247 Gulf Breeze 2006 account #423-2665-061357
6 $31115 2011 Stormwater Bonds
Total $249,995
Asst Cit
MIAMI BEACH 177
AGENDA ITEM _C_7__;;_F __
DATE JZ,..-jlf-1 I
~ MJAMI BEACH "'=""
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Members of the City Commission
/ Jorge M. Gonzalez, City Manager ?il\
December 14, 2011 ' (_/
A RESOLUTION OF THE MAYOR A CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH SCHWEBKE-SHISKIN & ASSOCIATES,
INC., PURSUANT TO THE REQUEST FOR QUALIFICATIONS (RFQ) NO. 36-10/11, FOR
RESIDENT PROJECT REPRESENTATIVE SERVICES, FOR A PERIOD OF UP TO
THIRTEEN (13) MONTHS, FOR NEIGHBORHOOD NO. 8 BAYSHORE (PACKAGE E)-
SUNSET ISLANDS I & II PROJECT; IN THE NOT TO EXCEED AMOUNT OF $249,995
INCLUDING REIMBURSABLE EXPENSES; WITH FUNDS PREVIOUSLY APPROPRIATED
IN THE CAPITAL BUDGET; AND FURTHER AUTHORIZING THE REALLOCATION OF
FUND 384,2003 GO BOND, FUNDS IN THE AMOUNT OF $12,614 FROM THE BAYSHORE
LAKE PANCOAST BP-8C RIGHT OF WAY PROJECT CONSTRUCTION SAVINGS TO
BAYSHORE NEIGHBORHOOD SUNSET ISLAND I & II.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOMES SUPPORTED
• Ensure value and timely delivery of quality capital projects.
• Maintain City's infrastructure.
• Improve storm drainage citywide.
FUNDING
Funding in the amount of $249,995 has been previously appropriated in the Capital Budget, as
follows;
$ 10,776
$ 12,614
$ 40,368
$ 27,875
$127,247
$ 31,115
$249,995
Pay-As-You-Go account #302-2665-061357
2003 G.O. Bond 384-2325-069357
Water and Sewer account #424-2665-069357
Water and Sewer account #420-2665-061357
Gulf Breeze 2006 account #423-2665-061357
2011 Stormwater Bonds account
Total
BACKGROUND
On October 19, 2011, the City of Miami Beach adopted Resolution No. 2011-27761, accepting
the recommendation of the City Manager, pursuant to request for qualifications (RFQ) No. 36-
10/11, for Resident Project Representative (RPR) services for right-of-way improvements to
Neighborhood No. 8 Bayshore (Package E) -Sunset Islands I & II; and authorizing the City
Administration to enter into negotiations with the top-ranked firm, Schwebke-Shiskin &
Associates, Inc.
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Commission Memorandum -RPR Services for Sunset Islands I & II
December 14, 2011
Page 2 of3
On May 3, 2011, the City of Miami Beach issued ITB No. 27-10/11 for construction of right-of-
way improvements for Bayshore Neighborhood 8E for Sunset Islands I & II. The Mayor and
City Commission awarded this ITB to David Mancini & Sons, Inc. at its July 13, 2011 meeting.
The project provides for neighborhood right-of-way improvements including the installation of
water mains, storm water infrastructure, outfall relining and reconstruction; and milling and
resurfacing of existing roadways.
ANALYSIS
On March 18, 2009, the City Commission adopted Resolution 2009-27034, authorizing the
Mayor and City Clerk to execute an agreement with Chen & Associates for Re-Design, Bid and
Award, and Construction Management services in the not-to-exceed amount of $239,340 for the
Bayshore Neighborhood (8E) Right-of-Way Improvements Project for Sunset Islands I & II.
In order to ensure a higher level of quality control and oversight during construction of the
project, the City desired to contract with an independent firm to provide full-time RPR services to
observe the construction of the work associated with the project.
The RPR will be present onsite full time to provide general oversight and direction. The means
and methods of construction shall be the responsibility of the Contractor. As such, the RPR will
not be expected to advise on or suggest methods of construction to the Contractor.
RPR's services shall be based upon a construction duration period of approximately thirteen
(13) months, including close-out of the project. Construction activities are currently scheduled to
commence upon issuance of the second notice to proceed, currently scheduled for December 1,
2011 with estimated completion in the 1st quarter of 2013.
SCOPE OF SERVICES
The RPR shall be a qualified engineering firm that meets all the requirements referenced herein,
and have adequate understanding of the Project, and be able to address, process, evaluate,
recommend, respond to, and review construction related correspondence. In general, the RPR
will conduct onsite observations of the Contractor's work to assist the City in determining if the
provisions of the respective Contract Documents and permit conditions are being fulfilled and to
reasonably protect the City against defects and deficiencies in the Work of the Contractor.
The RPR's duties and responsibilities will include the following tasks:
General coordination and communication with the City, the City's AlE Consultant and
Contractor; attend and participate in the Pre-Construction Meeting with the City as well as all
project progress meetings; conduct field inspections on a daily basis throughout the course of
the project; monitor specialty AlE consultant site visits; prepare daily reports; provide
photographic records of construction activities; review materials and workmanship of the project
and report to the City any deviations from the Contract Documents; monitor delivery of materials
to the job site; review shop drawings; issue non-compliance notices when required; identify any
existing facilities damaged by the contractor; perform independent revieW of any change orders
submitted by the contractor; coordinate requests for information with the AlE Consultant;
monitor progress of construction and ensure the Contractor's adherence to the schedule; verify
pay requisition quantities and sign off on all pay requisitions; coordinate various tests for quality
control of the project; monitor record drawing mark-ups, recognize hazards while in the normal
179
Commission Memorandum -RPR Services for Sunset Islands I & II
December 14, 2011
Page 3 of3
conduct of onsite business; review and monitor the Contractor's adherence to an acceptable
quality control program; keep a log of all forced work efforts related to a disputed change order;
verify compliance with the Maintenance of Traffic (MOT} plan in the field; forward water main
shutdown requests to the City; verify substantial completion and attend ''walk-through"
inspections of the work; attend and participate in a final completion walk-through and inspection
and prepare a final Certificate for Payment.
SCHWEBKE-SHISKIN & ASSOCIATES. INC.
Schwebke-Shiskin & Associates, Inc. has over 50 years of experience in the design and
construction of infrastructure improvements in both private and public sectors throughout Miami-
Dade, Broward, Palm Beach and Monroe counties. The firm specializes in Land Surveying,
Civil Engineering and Land Planning. Notable projects include the re-construction of 6th Street
from Lenox Avenue to Alton Road and lenox Avenue from 5th Street to 6th Street in the City of
Miami Beach, the private development of Fifth and Alton - a 5 story vertical mall composed of
248,000 square feet of retail and a supporting 1,081 parking stall garage in the City of Miami
Beach, and West 44th Street - a drainage improvement project along West 44th Street from
Royal Pam Avenue to Biscayne Bay in the City of Miami Beach. The Project Manager, Luis
Leon, PE, has been with the firm since 1996 and is actively engaged in the design of
Stormwater Management Systems, Water and Wastewater Facilities, Roadways, drainage
improvements and land development for various projects throughout South Florida.
CONCLUSION
The Administration recommends that A Resolution of the Mayor and City Commission of the
City of Miami Beach, Florida, authorizing the Mayor and City Clerk to execute a Professional
Services Agreement with Schwebke-Shiskin & Associates, Inc., pursuant to Request for
Qualifications (RFQ) No. 36-10/11, for Resident Project Representative Services, for a period of
up to thirteen (13) months, for Neighborhood No. 8 Bayshore (Package E)-Sunset Islands I &
II project; in the not to exceed amount of $249,995 including reimbursable expenses; with funds
previously appropriated in the capital budget; and further authorizing the reallocation of Fund
384 funds, 2003 GO Bond, in the amount of $12,614 from the Bayshore Lake Pancoast BP-8C
right of way project construction savings to Bayshore Neighborhood Sunset Islands I & II.
T:\AGENDA\2011\12-14-11\RPR Services for Sunset 1 2-MEMO.docx
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RESOLUTION TO BE SUBMITTED
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