C7F-Issue PO Maint -Repair Of Gated Revenue Control Equipment For Parking GarageCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the Administration to issue purchase orders in the amount of $225,000 for
the maintenance and repair of the gated revenue control equipment for the City's Parking Garages
from the sole source provider, Consolidated Parking Equipment.
Key Intended Outcome Supported:
Improve process through information technology.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Issue:
Shall the City Commission Adopt the Resolution?
Item Summary/Recommendation:
The gated parking revenue control system is an extremely important tool that the City's Parking
Department utilizes to operate and manage all of its parking garages. The system is provided and
maintained by Consolidated Parking Equipment (CPE) and it is comprised of software, hardware, and
equipment which monitors, processes, and provides audit trails for all parking transactions, including
transient and monthly parking uses.
We are now requesting the approval to open purchase orders for the maintenance and repair of the
exiting garages in the annual amount not to exceed $225,400. Funds for these expenses are already
appropriated and included in the Parking Department's Annual operating budget.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds:
1 $115,500.00 480-0463-000325 -Parking
/" 2 $11,500.00 142-6976-000325-7m Street
/\ 3 $18,500.00 463-1990-000325 -Anchor
I \ .....-" 4 $31,500.00 467-1996-000325-Penn Avenue
1/ ·v, '( 5 $29,500.00 480-0463-000342 -Parking
I \ 6 $9,500.00 142-6976-000342-7'n Street
f 7 $4,500.00 463-1990-000342 -Anchor
8 $4,500.00 467-1996-000342-Penn Avenue
OBPI Total $225,000.00 TOTAL
Financial Impact Summary: N/A
Clerk's Office Le islative Trackin
Saul Frances, Parkin Director Ext# 6483
Assistant City Manager City Manager
JGG
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MIAMI BEACH 143
AGENDA ITEM _(_7_F __
DATE /-//-/2..
ttl MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO:
FROM:
Mayor Matti Herrera Bower and Members of the City Commission
Jorge M. Gonzalez, City Manager <\~ f
DATE:
SUBJECT:
January 11, 2012 U
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO
ISSUE PURCHASE ORDERS IN THE AMOUNT OF $225,000 FOR THE
MAINTENANCE AND REPAIR OF THE GATED REVENUE CONTROL
EQUIPMENT FOR THE CITY'S PARKING GARAGES FROM THE SOLE
SOURCE PROVIDER, CONSOLIDATED PARKING EQUIPMENT.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME
Improve process through information technology.
FUNDING
Funding is available in the FY 2011/12 Parking Department Budget as follows:
$115,500.00 480-0463-000325 12TH, 13TH, 17TH, 42ND & CHG
$11,500.00 142-6976-000325 7TH ST GARAGE
$18,500.00 463-1990-000325 ANCHOR GARAGE
$31,500.00 467-1996-000325 PENN GARAGE
$29,500.00 480-0463-000342 12TH, 13TH, 17TH, 42ND & CHG
$9,500.00 142-6976-000342 7TH STREET GARAGE
$4,500.00 463-1990-000342 ANCHOR GARAGE
$4,500.00 467-1996-000342 PENN GARAGE
$225,000.00 TOTAL
ANALYSIS
The gated parking revenue control system is an extremely important tool that the City's
Parking Department utilizes to operate and manage all of its parking garages. The
system is provided and maintained by Consolidated Parking Equipment (CPE) and it is
comprised of software, hardware, and equipment which monitors, processes, and
provides audit trails for all parking transactions, including transient and monthly parking
uses.
PURCHASING AUTHORITY
On July 27, 2005, the City Commission adopted Resolution No. 2005-25959 which
approved Consolidated Parking Equipment (CPE) as the sole source provider of Federal
144
Commission Memorandum
January 11, 2012
Gated Parking Revenue Control Equipment Parking/CPE
APD gated revenue control equipment, pursuant to Section 2-367 (d) of the Miami
Beach City Code. This resolution also authorized the Administration to open purchase
orders for maintenance and repair in the total amount of $110,000 annually. Since the
approval of this memo in 2005, we have opened three (3) additional garages and added
equipment to the existing garages resulting in an increase to the annual maintenance
and repair expenses.
We are now requesting the approval to open purchase orders for the maintenance and
repair of the existing garages in the annual amount not to exceed $225,000. Funds for
these expenses are already appropriated and included in the Parking Department's
Annual operating budget.
CONCLUSION
Based on the aforementioned the Administration recommends that the Mayor and City
Commission authorizing the Administration to issue purchase orders in the amount of
$225,000 for the maintenance and repair of the gated revenue control equipment for the
City's parking garages from the sole source provider, Consolidated Parking Equipment.
JMG/JGG/SF /RAR
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145
FEDERALAPD
Federal Signal Corporation
Tuesday, April 06, 2010
To:
From:
Re:
City of Miami Beach
Attention: Mr. Saul Francis
Scott Fox
Regional Manager
Federal APD Distributor
Florida
To all doing business in South Florida, in regards to Federal APD products and services our authorized
Federal APD Distributor has been and will continue to be only Consolidated Parking Equipment located
Miami, Florida.
Federal APD Authorized Distributors are companies in a local area that market, sell, service, install and
maintain Federal APD products and services. Distributors maintain adequate stock of equipment, parts,
and supplies to effect service issues that relate to the system and equipment installed in the area they are
assigned. In addition all Federal APD Authorized Distributors staff Federal APD Factory Trained
Technicians and genuine parts. Consolidated Parking Equipment meets and exceeds these requirements.
Only F APD Distributors are authorized to purchase products, service support, replacement parts, software
and firmware that may either be uploaded, downloaded or provided via CD and other related equipment
and parts necessary for F APD products and services to function properly.
If you require additional information regarding this matter or we may be of any further assistance please
do not hesitate to contact us. (214) 205-3'800.
Sincerely,
Scott Fox
Regional Manager
cc: Jack Provencher, F APD District Manager
773 Kirkman Road, Suite 116
Orlando, FL 32811-2039 • (407) 299-0731 • (407) 578-1597
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RESOLUTION TO BE SUBMITTED
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