C2A-Issue RFP Removal And Disposal Of Derelict VesselsCOMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Issue A Request For Proposals (RFP) For The Removal And Disposal Of Derelict
Vessels.
Key Intended Outcome Supported:
Maintain Miami Beach Public Areas & Rights of Ways City Wide. Maintains City's Infrastructure.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Issue:
Whether the Mayor and City Commission should approve the issuance of the RFP?
Item Summary/Recommendation:
In the event of an emergency, such as a hurricane, the City would lack sufficient resources to undertake recovery
operations such as the removal and disposal of derelict vessels. The purpose of this RFP is to retain sea-towing
disposal contractors that will assist the City in the removal and disposal of derelict vessels from public waters.
During strong weather conditions, boats might be shifted and placed in areas where they can develop into a
hazardous condition or serious risk to our residents and visitors. After the proper investigation and identification,
an abandoned vessel becomes a derelict vessel only after all available means to identify or contact the owner
have failed. The retention of a recognized and ensured contractor with the expertise on in the removal of vessels
would allow the City to respond in a more expeditious manner.
The City currently has contracts with the following four companies for the provision of these services: Blue Water
Marine, Dock and Marine, Biscayne Towing, and H20 Tow. The current contracts are schedule to expire on May
6, 2012 and have one (1) additional option for renewal.
The scope of services would include:
1. Dive patch and re-float with a pollution stand-by crew the vessels which will include a salvage master,
divers, patching materials, pumps, compressors and other specialized equipment necessary to recover the
sunken vessels,
2. Tow re-floated vessels to a county landfill area for disposal.
3. Documentation of all work performed.
The proposed cost shall include all applicable fuel surcharges, taxes, or county waste tariffs.
THE ADMINISTRATION RECOMMENDS THE ISSUANCE OF THE RFP.
Advisory Board Recommendation:
Financial Information:
Source of
Funds:
OBPI
Financial Impact Summary:
N/A
MIAMI BEACH
27
AGENDA ITEM _(!_J.._A'---_
DATE ~-1-IL
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Membe:;ss of the Cit Commission
FROM: Jorge M. Gonzalez, City Manager )
DATE: February 8, 2012 u
SUBJECT: REQUEST FOR APPROVAL TO ISSUE A REQUEST FOR PROPOSALS (RFP)
FOR THE REMOVAL AND DISPOSAL OF DERELICT VESSELS.
ADMINISTRATION RECOMMENDATION
Approve Issuance of the RFP.
KEY INTENDED OUTCOMES SUPPORTED
Maintain Miami Beach Public Areas & Rights of Ways City Wide.
Maintains City's Infrastructure.
BACKGROUND
In the event of an emergency, such as a hurricane, the City would lack sufficient resources to
undertake recovery operations such as the removal and disposal of derelict vessels. The purpose of
this RFP is to retain sea-towing disposal contractors that will assist the City in the removal and
disposal of derelict vessels from public waters.
During strong weather conditions, boats might be shifted and placed in areas where they can
develop into a hazardous condition or serious risk to our residents and visitors. After the proper
investigation and identification, an abandoned vessel becomes a derelict vessel only after all
available means to identify or contact the owner have failed. The retention of a recognized and
ensured contractor with the expertise on in the removal of vessels would allow the City to respond in
a more expeditious manner.
The City currently has contracts with the following four companies for the provision of these
services: Blue Water Marine, Dock and Marine, Biscayne Towing, and H20 Tow. The current
contracts are schedule to expire on May 6, 2012 and have one (1) additional option for renewal. The
resulting contracts will be in effect for the beginning of the Hurricane Season, June 15
\ 2012.
;
The term of contract will be for three (3) years with the sole option and discretion of the City to
renew for two (2) additional one (1) year periods.
SCOPE OF SERVICES
The scope of services would include:
1. Dive patch and re-float with a pollution stand-by crew the vessels which will include a salvage
master, divers, patching materials, pumps, compressors and other specialized equipment
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Commission Memo Removal and Disposal of Derelict Vessels RFP
January 8, 2012
Page 2 of3
necessary to recover the sunken vessels,
2. Tow re-floated vessels to a county landfill area for disposal.
3. Documentation of all work performed.
The proposed cost shall include all applicable fuel surcharges, taxes, or county waste tariffs.
EVALUATION PROCESS
The procedure for proposal evaluation and selection is as follows:
1. Request for Proposals issued.
2. Receipt of proposals.
3. Opening and listing of all proposals received.
4. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate
each proposal in accordance with the requirements of this RFP. If further information
is desired, proposers may be requested to make additional written submissions or
oral presentations to the Evaluation Committee.
5. The Evaluation Committee shall recommend to the City Manager the proposal or
proposals acceptance of which the Evaluation Committee deems to be in the best
interest of the City.
The Evaluation Committee shall base its recommendations on the following factors, for a
total of 1 00 possible points:
Evaluation Criteria/Factors:
1.
2.
3.
4.
5.
The experience and qualifications of the contractor
The experience and qualifications of the Team
Cost
Methodology and approach.
Performance Evaluation Surveys
Weight
20 points
15 points
40 points
15 points
10 points
LOCAL PREFERENCE: The Evaluation Committee will assign an additional five (5) points to
Proposers, which are, or include as part of their proposal team, a Miami Beach-based vendor
as defined in the City's Local Preference Ordinance.
VETERANS PREFERENCE: The Evaluation Committee will assign an additional five (5)
points to Proposers, which are, or include as part of their proposal team, a small business
concern owned and controlled by a veteran(s) or a service-disabled veteran business
enterprise, as defined in the City's Veterans Preference Ordinance.
6. After considering the recommendation(s) of the Evaluation Committee, the City
Manager shall recommend to the City Commission the proposal or proposals,
acceptance of which the City Manager deems to be in the best interest of the City.
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Commission Memo Removal and Disposal of Derelict Vessels RFP
January 8, 2012
Page 3 of3
7. The City Commission shall consider the City Manager's recommendation(s) in light of
the recommendation(s) and evaluation of the Evaluation Committee and, if
appropriate, approve the City Manager's recommendation(s). The City Commission
may reject City Manager's recommendation(s) and select another proposal or
proposals.
8. In any case, City Commission shall select the proposal or proposals acceptance of
which the City Commission deems to be in the best interest of the City. The City
Commission may also reject all proposals.
9. Negotiations between the selected proposer and the City Manager take place to
arrive at a contract. If the City Commission has so directed, the City Manager may
proceed to negotiate a contract with a proposer other than the top-ranked proposer if
the negotiations with the top-ranked proposer fail to produce a mutually acceptable
contract within a reasonable period of time.
10. A proposed contract or contracts are presented to the City Commission for approval,
modification and approval, or rejection.
11 . If and when a contract or contracts acceptable to the respective parties is approved
by the City Commission, the Mayor and City Clerk sign the contract(s) after the
selected proposer(s) has (or have) done so.
Important Note:
By submitting a proposal, all proposers shall be deemed to understand and agree that no
property interest or legal right of any kind shall be created at any point during the aforesaid
evaluation/selection process until and unless a contract has been agreed to and signed by both
parties.
CONCLUSION:
The Administration recommends that the Mayor and the City Commission authorize the issuance of
a Request for Proposals (RFP) for the Removal and Disposal of Derelict Vessels.
JMG/PDW/GL
T:\AGENDA\2012\2-8-12\Derelict Vessells RFP-Memo.docx
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