C2A-Issue RFQ Professional Engineering Services ROW Capital Improvement ProjectsCOMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Issue A Request For Qualifications (RFQ) For Professional Engineering Services
On An "As-Needed Basis", To Provide Construction Management Support For Right-Of-Way Capital
Improvement Projects.
Key Intended Outcome Supported:
Ensure well-maintained infrastructure.
Ensure well-designed, quality capital projects.
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey
indicated that 79% of businesses rated recently completed capital improvement projects as "excellent" or
"good".
Issue:
I Shall the Mayor and City Commission approve the issuance of the RFQ?
Item Summary/Recommendation:
The City's Capital Improvement Projects Office (CIP) is in the process of implementing a capital
improvement program with active projects representing approximately $700 million in total value. The
majority of this value is related to Right-of-Way (ROW) Improvement projects. The ROW portion of the
program has been subdivided into several neighborhood projects located throughout the City that are in
various stages of design, bid, award, construction and post construction.
It is the intent of the Administration to use the RFQ process to select one (1) firm to provide construction
management services, on an as-needed-basis, in support of specific ROW capital improvement projects.
The construction projects that may be assigned to the Construction Manager (CM) will be mostly Task Order
Contracts (TOC) from the City's CIP and other City departments.
The CM shall provide a variety of management services including, but not limited to: pre-planning,
programming, design management, design review, procurement support, construction management,
commissioning, and post-construction support in cooperation with CIP staff, client departments, architect-
engineers, construction contractors and design build firms. Professional design services are not part of the
CM services. All work will be performed based on firm, fixed price task orders issued, as needed, under the
basic contract for services.
The price and terms for the contract will be negotiated after the City Commission approves authorization to
negotiate and shall be negotiated on an "as-needed" project by project basis. The proposed contract shall be
for a two (2) year term, with two (2) one-year renewal options at the City's option.
All firms that submit a proposal for consideration must meet the minimum qualifications. If the minimum
qualifications are not met, the consultant's submittal will be deemed non-responsive. Qualifications will be
considered only from consultants that are regularly engaged in the business of providing the professional
specialization services as described in this RFQ.
APPROVE THE ISSUANCE OF RFQ.
Advisory Board Recommendation:
Financial Information:
Source of Amount
Funds: 1
I I 2
OBPI Total
Financial Impact Summary:
Ci Clerk's Office Le islative Trackin
Gus Lopez, Ext. 6641
C9 MIAMIBEACH
nt City Manager
PDW
33
Account
AGENDA ITEM-----
DATE 3-2/-/ 2-
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeochfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Members of the City Commission
Jorge M. Gonzalez, City Manager ~
March21,2012 U U
REQUEST FOR APPROVAL TO ISSUE A REQUEST FOR QUALIFICATIONS FOR
PROFESSIONAL ENGINEERING SERVICES ON AN "AS-NEEDED BASIS", TO
PROVIDE CONSTRUCTION MANAGEMENT SUPPORT FOR RIGHT-OF-WAY
CAPITAL IMPROVEMENT PROJECTS.
ADMINISTRATION RECOMMENDATION
Approve issuance of the RFQ.
ANALYSIS
The City's Capital Improvement Projects Office (CIP) is in the process of implementing a
capital improvement program with active projects representing approximately $700 million in
total value. The majority of this value is related to Right-of-Way (ROW) Improvement projects.
The ROW portion of the program has been subdivided into several neighborhood projects
located throughout the City that are in various stages of design, bid, award, construction and
post construction. Some of these ROW projects include City Center BP 9B, Palm & Hibiscus
Islands, Venetian Islands, Bayshore BP A-Central, Bayshore BP B -Lower North Bay Road,
Bayshore BP C -Lake Pancoast, Bayshore BP 80 -Sunset Islands 3 & 4, Bayshore BP 8E -
Sunset Islands 1 & 2 and La Gorce BP 5.
It is the intent of the Administration to use the RFQ process to select one (1) firm to provide
construction management services, on an as-needed-basis, in support of specific ROW capital
improvement projects. The construction projects that may be assigned to the Construction
Manager (CM) will be mostly Task Order Contracts (TOC) from the City's CIP and other City
departments.
SCOPE OF SERVICES
The CM shall provide a variety of management services including, but not limited to: pre-
planning, programming, design management, design review, procurement support,
construction management, commissioning, and post-construction support in cooperation with
CIP staff, client departments, architect-engineers, construction contractors and design build
firms. Professional design services are not part of the CM services. All work will be performed
based on firm, fixed price task orders issued, as needed, under the basic contract for services.
34
Commission Memorandum -RFQ For Professional Engineering Services for Right-of-Way Capital
Improvement Projects
March 21, 2012
Page 2 of5
CM firms will be encouraged to provide staff certified as construction managers by the
Construction Manager Certification Institute sponsored by the Construction Management
Association of America (CMAA).
The tasks to be performed pursuant to any contract issued as a result of this RFQ include, but
are not limited to, the tasks described below. Proposers are advised that tasks to be
performed under a specific task order may vary from those below and will be determined by
the City on a project by project or task by task basis. Proposers should not assume, therefore,
that each and every task will ultimately be required for every task order.
General Tasks:
Task 1 -Engineering Management
Task 2-Project Management
Task 3 -General Administration of the Construction Phase
Task 4-Project Operations Services
Task 5-Subcontracted Expert Services, Liaison Services and Other Direct Costs
The price and terms for the contract will be negotiated after the City Commission approves
authorization to negotiate and shall be negotiated on an "as-needed" project by project basis.
The proposed contract shall be for a two (2) year term, with two (2) one-year renewal options
at the City's option.
Under this Agreement, activities or tasks will be quoted as a not-to-exceed sum based on the
estimated hours to complete the task. Detailed hourly rates will be negotiated for all personnel
classifications for the firm.
It is the intent of this RFQ to evaluate and recommend award to one {1) firm.
MINIMUM QUALIFICATIONS
All firms that submit a proposal for consideration must meet the minimum
qualifications as provided below. If the minimum qualifications are not met, the
consultant's submittal will be deemed non-responsive. Qualifications will be considered
only from consultants that are regularly engaged in the business of providing the
professional specialization services as described in this RFQ.
1. Team's Experience:
• Indicate the firm's number of years of experience in providing the requested
professional specialization services with strong focus on municipal
improvement projects;
• List all projects undertaken in the past five (5) years, describe the scope of
each project in physical terms and by cost, describe the respondent's
responsibilities, and provide the name and contact telephone number of an
individual in a position of responsibility who can attest to respondent's
activities in relation to the project. An SF 255 and SF254 can suffice this
request.
35
Commission Memorandum -RFQ For Professional Engineering Services for Right-of-Way Capital
Improvement Projects
March 21,2012
Page 3 of5
• Provide the name(s) of the person, within your organization who was most
actively concerned with managing each project;
• List and describe all legal claims against any member of the team alleging
errors and/or omissions, or any breach of professional ethics, including
those settled out of court, during in the past five (5) years.
2. Construction Manager's Experience:
Provide a comprehensive summary of the experience and qualifications of the
individual(s) who as proposed will be selected to serve as the Construction
Manager(s). These individuals must have a minimum of (5) five years' experience in
their designated professional specialization, Civil Engineering, Construction
Management, Engineering Management, etc. Additionally, the Construction
Managers(s) must provide examples of three previous projects that demonstrate their
experience and capacity in performing professional services contracts for public sector
clients with focus on municipal residential improvement projects.
3. Previous Similar Projects:
Please provide a list of a minimum of ten projects which demonstrate the Team's
experience in providing the services for the listed scope of services above. Please
provide the following information for each sample project.
Client name, address, phone number, email.
• Consultant (Engineer) name, address, phone number, fax and/or e-Mail
address.
• Description of the scope of the work.
• Month and Year the project was started and completed.
• Total cost and/or fees paid to your firm.
• Total cost of the construction, estimated and actual.
• Role of the firm and the responsibilities.
4. Qualifications of Project Team:
Provide a list of the personnel to be used on this project and their qualifications. A
resume of each individual, including education, experience, and any other pertinent
information shall be included for each team member to be assigned under each
professional specialty category.
36
Commission Memorandum -RFQ For Professional Engineering Services for Right-of-Way Capital
Improvement Projects
March 21, 2012
Page 4 of 5
5. Project Approach:
Provide a detailed description on the Project Team approach to the required services.
Information should include:
• Organizational structure of project team.
• Project specific approach.
RFQ PROCESS
The procedure for response evaluation and selection is as follows:
1. Request for Qualifications issued.
2. Receipt of responses.
3. Opening of responses and determination if they meet the minimum standards of
responsiveness.
4. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each
response in accordance with the requirements of this RFQ. If further information is
desired, consultants may be requested to make additional written submissions or oral
presentations to the Evaluation Committee.
5. The Evaluation Committee will recommend to the City Manager the response or
responses acceptance of which the Evaluation Committee deems to be in the best
interest of the City. The following criteria shall be utilized by the Evaluation Committee
for the selection of the Consultant:
• {25 points) • The experience, qualifications and portfolio of the Principal Firm
• {20 points} • The experience and qualifications of the professional personnel
assigned to the Project Team as well as their familiarity with this project and a
thorough understanding of the methodology and design approach to be used in
this assignment.
• {20 points) -The experience, qualifications and portfolio of the Project
Manager, as well as his/her familiarity with this project and a thorough
understanding of the methodology and design approach to be used in this
assigl")ment.
• {10 points)-Past performance based on quality of the Performance Evaluation
Surveys and the Administration's due dilligence based upon reference checks
performed of the Firm( s) clients.
• (5 points) -Willingness to meet time and budget requirements as
demonstrated by past performance, methodology and approach
• {5 points)· Certified minority business enterprise participation. Either the Prime
Consultant or the sub-Consultant team may qualify for proof of certification for
minority business enterprise participation. Accepted minority business
enterprise certifications include the Small Business Administration (SBA), State
of Florida, or Miami-Dade County.
• {5 points)· Location
37
Commission Memorandum -RFQ For Professional Engineering Services for Right-of-Way Capital
Improvement Projects
March 21,2012
Page 5 of5
• (5 points)-Recent, current and projected workloads of the firms
• (5 points) -The volume of work previously awarded to each firm by the City,
with the object of effecting an equitable distribution of contracts among qualified
firms, provided such distribution does not violate the principle of selection of the
most highly qualified firm.
The City may request, accept and consider proposals for the compensation to be paid under
the contract only during competitive negotiations.
6. After considering the recommendation(s) of the Evaluation Committee, the City
Manager shall recommend to the City Commission the response or responses
acceptance of which the City Manager deems to be in the best interest of the City.
7. The City Commission shall consider the City Manager's recommendation(s) in light of
the recommendation(s) and evaluation of the Evaluation Committee and, if appropriate,
approve the City Manager's recommendation(s). The City Commission may reject City
Manager's recommendation(s) and select another response or responses. In any
case, City Commission shall select the response or responses acceptance of which the
City Commission deems to be in the best interest of the City. The City Commission
may also reject all proposals.
8. Negotiations between the selected respondent and the City Manager will take place to
arrive at a contract. If the City Commission has so directed, the City Manager may
proceed to negotiate a contract with a respondent other than the top ranked
respondent if the negotiations with the top ranked respondent fail to produce a mutually
acceptable contract within a reasonable period of time.
9. A proposed contract or contracts are presented to the City Commission for approval,
modification and approval, or rejection.
1 O.lf and when a contract or contracts acceptable to the respective parties is approved by
the City Commission, the Mayor and City Clerk sign the contract(s) after the selected
respondent(s) has (or have) done so.
CONCLUSION
The Administration recommends that the City Commission approve the issuance of a Request
for Qualifications (RFQ) for Professional Engineering Services on an "as-needed basis·," to
provide Construction Management Support for Right-of-Way Capital Improvement Projects.
T:\AGENDA\2012\3-21-12\RFQ Construction Mgt Services-Memo (3-9-12).doc
38