C2D-Award Contracts Purchase Spitter Tickets Scratch-Off Hang Tags-Two Part TickCOMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Award A Contracts To The Lowest and Best Bidders For Groups 1 Through 5 As
Follows: Group 1 To Nagels North America, LLC, Group II To Weldon, Williams & Lick, Inc., Group Ill To
Toledo Ticket, Co., And Group IV And VTo Rydin Decal, In The Estimated AnnuaiAmountof$65,500 For
Fiscal Year 2011/2012, And $160,000 Annually For Subsequent Fiscal Years, Pursuant To Invitation To
Bid (ITB) No. 06-11/12, For The Purchase Of Spitler Tickets, Scratch-Off Hang Tags And Two Part
Tickets.
Key Intended Outcome Supported:
Improve traffic flow and improve parking availability.
Supporting Data (Surveys, Environmental Scan, etc.)
Traffic appears as one of the most important areas affecting quality of life; traffic and availability of parking
was ranked by residents as one of the changes that will make Miami Beach a better place; and 77% of
residents rated the availability of parking across the City as too little or much too little.
Issue:
Shall the Mayor and City Commission approve the award of contracts?
Item Summary/Recommendation:
The purpose of Invitation to Bid No. 06-11/12 (the "Bid") is to establish contracts by means of competitive
sealed bid, for the supply of Spitler Tickets, Scratch-off Hang Tags and Two Part Tickets for the City of
Miami Beach Parking Department on an as needed basis.
These contracts shall remain in effect for two (2) years from date of contract execution by the Mayor and
City Clerk, and may be renewed, at the sole discretion of the City, through its City Manager, for two (2)
additional one (1) year terms
Based on the aforementioned, the Administration recommends that the Mayor and City Commission
accept the City Manager's recommendation to award contracts pursuant to ITB No. 06-11/12 for the
Purchase of Spitter Tickets, Scratch-Off Hang Tags and Two Park Two Part Tickets to the following lowest
and best bidders for each category: Group I to Nagels North America, LLC; Group II to Weldon, Williams &
Lick, Inc. and Canada Ticket Co.; Group Ill to Toledo Ticket Co.; and Group IV and V to Rydin Decal.
APPROVE THE AWARD OF CONTRACT.
Advisory Board Recommendation:
Financial Information:
Source of Amount
Funds: 1 $65,500
~ 2
OBPI Total $65,500
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Saul Frances, Parking Director @ 6483
Si n-Offs:
Department Director
GL SF
MIAM~IBEACH
Account
Parking Administration Account 480-0461-000324
~
55
JMG
AGENDA ITEM _C_::l__;;;_J) __
DATE 3-2/-I 2-
C9 MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: March 21,2012
SUBJECT: REQUEST FOR APPROVAL TO A D CONTRACTS TO THE LOWEST AND BEST
BIDDERS FOR GROUPS 1 THROUGH 5 AS FOLLOWS: GROUP 1 TO NAGELS
NORTH AMERICA, LLC, GROUP II TO WELDON, WILLIAMS & LICK, INC., GROUP Ill
TO TOLEDO TICKET, CO., AND GROUP IV AND V TO RYDIN DECAL, IN THE
ESTIMATED ANNUAL AMOUNT OF $65,500 FOR FISCAL YEAR 2011/2012, AND
$160,000 ANNUALLY FOR SUBSEQUENT FISCAL YEARS, PURSUANT TO
INVITATION TO BID (ITB) NO. 06-11/12, FOR THE PURCHASE OF SPITlER
TICKETS, SCRATCH-OFF HANG TAGS AND TWO PART TICKETS.
ADMINISTRATION RECOMMENDATION
Approve the Award of contracts.
KEY INTENDED OUTCOME SUPPORTED
Improve traffic flow and improve parking availability.
FUNDING
Funding is available from the following Accounts for Fiscal Year 2011/2012:
$ 65,500 Parking Administration Account No. 480-0461-000324
ANALYSIS
The purpose of Invitation to Bid (ITB) No.06-11/12 (the "Bid") is to establish a contract by means of
competitive sealed bids, for the supply of spitter tickets, scratch-off hang tags, and two-part tickets
for the City of Miami Beach Parking Department on an as needed basis.
Spitter Tickets are Magstripe machine tickets issued at all locations using the City's system wide
Federal APD Parking Equipment (See Attachment A).
Scratch-Off Hang tags are used in conjunction with the hotel tag program as well as the one day
visitor hang tag program (See attachment B).
Two part tickets are used in all City of Miami Beach Pay and Display Lots as well as the 17th Street
Garage during a pre-pay parking event (See Attachment C).
BID PROCESS
ITB No. 06-11/12 was issued on October25, 2011, with a bid opening date of December 12,2011.
A pre-bid meeting to provide information to prospective bidders submitting a response was held on
November 9, 2011.
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Commission Memorandum -/TB-06-11112 Spitter Tickets
March 21, 2012
Page 2 of 8
Bidsync issued bid notices to 17 prospective bidders. The Procurement Division notified 11
additional bidders via e-mail, which resulted in the receipt of the following eight (8) bids responses:
• ACME Decalcomania, LTD
• Canada Ticket, Inc.
• Nagels North America, LLC
• Print Media, Inc.
• Rydin Decal
• Southland Printing
• Toledo Ticket Company
• Weldon, Williams & Lick, Inc.
EVALUATION PROCESS
In addition to receiving the bids, the Procurement Division, at the request of the Parking
Department, instructed the bidders to provide samples of Group I Spitler Tickets and Group II
Scratch off Hang Tags.
The Technical Review Panel (the "Panel") consisting of the following City staff members met on
January 10, 2012, to review, discuss bids and samples received, and results of the testing
performed by the Parking Department:
• Rocio Alba, Financial Analyst Ill, Parking Department
• Miguel Beingolea, Parking Operations Manager, Parking Department
• Sasha Gonzalez, Financial Analysis I, Parking Department
Bidders were instructed to submit pricing on the following category groups see Attachment D for
the unit price breakdown. The following table shows the pricing submitted for each category group
and the recommendation made by the Panel for each category group:
Awarded Vendors are denoted bold and underline.
Group I Spitter Tickets
Print Media, Inc. $37,488.00 Group I SpitterTickets: Award a contract to
Nagel North America, LLC. Print Media, Inc.
Nagel North America, LLC provided the lowest price for Spitler Tickets.
i381162.50 The Parking Department stated that Print
Media's samples kept jamming and were
Toledo Ticket Company
$38,695.00 causing operational issues and therefore, the
testing was interrupted. It must be noted that
Southland testing was done on a cool weather
$38,908.00 weekend, and no humidity issues could have
provoked the jamming of the samples.
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Commission Memorandum -/TB-06-11112 Spitter Tickets
March 21, 2012
Page 3 of8
Group II Scratch Off Hang Tags
Weldon, Williams & Lick, Inc. i191899.00
Canada Ticket, Inc. $36,034.20
Toledo $62,100.00
Rydin Decal $96,390.00
Group Ill Two Part Tickets
Toledo $5,400.00
Southland $5,850.00
Canada Tickets $6,215.00
Weldon, Williams & Lick, Inc. $23,895.00
Group IV Parking Decal
Rydin Decal $18.104.75
Group II Scratch Off Hang Tags: Award
contract to Weldon, Williams & Lick, Inc.
(Weldon) as the lowest and best bidder.
Group Ill Two Part Tickets: Award a
contract to Toledo Ticket as the lowest and
best bidder.
Group IV Parking Decal Award a contract to
Weldon, Williams & Lick $24,648.00 I Rydin Decal as the lowest and best bidder.
Group V Visitor Hang Tags
Rydin Decal i1 1002.00 Group V Visitor Hang Tags: Award a
contract to Rydin Decal as the lowest and
Weldon, Williams & Lick $2,949.00 best bidder.
CONCLUSION:
Based on the aforementioned, the Administration recommends that the Mayor and City
Commission accept the City Manager's recommendation to award contracts to the following lowest
and best bidders for Groups 1 through 5 as follows: Group 1 to Nagels North America, LLC, Group II to
Weldon, Williams & Lick, Inc., Group Ill to Toledo Ticket, Co., and Group IV and V to Rydin Decal, in the
estimated annual amount of $65,500 for Fiscal Year 2011/2012, and $160,000 annually for subsequent
Fiscal Years, pursuant to Invitation to Bid (ITB) No. 06-11/12, for the Purchase Of SpitterTickets, Scratch-
Off Hang Tags And Two Part Tickets.
T:\AGENDA\2012\3-21-12\ITB-06-11-12 Spitter Tickets Memo.doc
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Commission Memorandum -/TB-06-11112 Spitler Tickets
March 21, 2012
Page 4 of8
ATTACHMENT A
17TH STRE.ET PARKING GARAGE
Welcome to tt1e
City of Miami Beach
We aro not regponsible for loss or damage due to fwe, theft.
breakage. or oo!fision. Articloo left tn vehicles at owners risk.
This ticket must be presented when leaving the par~dng area.
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Commission Memorandum -/TB-06-11112 Spitter Tickets
March 21, 2012
Page 5 of8
ATTACHMENT 8
. I n10 OILIC rA\111'1\:1 UU 1.
REMOVE BEFORE VEHICLE IS IN MOTION.
PREVENT THEFT, LOCK YOUR VEHICLE.
MIAMI BEACH
Residential
Visitor Parking Permit
Zone No. 1 oNE TIME
South Point USE ONLY
Mon-Thurs.: 6 PM - 7 AM
Fri.-Sun.: 24 hours
NOT VALID AT METERS
60
REMOVE BEFORE VEHICLE IS IN MOTION.
PREVENT THEFT, LOCK YOUR VEHICLE.
MIAMI BEACH
Residential
Visitor Parking Permit
zone No. 1 oNE TIME
South Point USE ONLY
Mon-Thurs.: 6 PM - 7 AM
Fri.-Sun.: 24 hours
NOT VALID AT METERS
Commission Memorandum -/TB-06-11112 Spitler Tickets
March 21, 2012
Page 6 of8
ATTACHMENT C
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Commission Memorandum -/TB-06-11112 Spitter Tickets
March 21, 2012
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Attachment D
Southland Printing Toledo Ticket Co. *Print Media Nagels North America,
LLC
Group I
Spitter
Tickets: Qty. UP Total$ UP Total$ UP Total$ UP Total$
7th Street Park
GaraQe 500,000 10.96 5,480.00 10.90 5,450.00 10.56 5,280.00 10.75 5,375.00
12th Street
Parking Garage 100,000 10.96 1,096.00 10.90 1,090.00 10.56 1,056.00 10.75 1,075.00
13th Street
ParkinQ GaraQe 200,000 10.96 2,192.00 10.90 2,180.00 10.56 2,112.00 10.75 2,150.00
16th Street
ParkinQ GaraQe 500,000 10.96 5,480.00 10.90 5,450.00 10.56 5,280.00 10.75 5,375.00
17th Street
Parking Garage 1,000,000 10.96 10,960.00 10.90 10,900.00 10.56 10,560.00 10.75 10,750.00
42nd Street
Parking Garage 100,000 10.96 1,096.00 10.90 1,090.00 10.56 1,056.00 10.75 1,075.00
City Hall
ParkinQ GaraQe 200,000 10.96 2,192.00 10.90 2,180.00 10.56 2,112.00 10.75 2,150.00
5th Street
Parking Garage 730,000 10.96 8,000.80 10.90 7,957.00 10.56 7,708.80 10.75 7,847.50
Pennsylvania
Parking Garage 100,000 10.96 1,096.00 10.90 1,090.00 10.56 1,056.00 10.75 1,075.00
Parking Dept. -
Manual Tickets 120,000 10.96 1,315.20 10.90 1,308.00 10.56 1,267.20 10.75 1,290.00
Total Group I 38,908.00 38,695.00 37,488.00 38,162.50
*Print Media, Inc. provided the lowest price for Spitter Tickets, The Parking Department stated Print Media kept
jamming and were causing operational issues, and therefore, the testing was interrupted. It must be noted that
testing was done on a cool weather weekend, and no humidity issues could have provoked the jamming of the
samples.
Toledo Ticket Co. *Weldon, Williams Rydin Decal Acme Decal Canada Ticket & Lick, Inc.
Group II
Scratch
OffH-
Tags: Qty. UP Total$ UP Total$ UP Total$ UP Total$ UP Total$
Scratch-off
Hang Tag 270,000 230.00 62,100.00 73.70 19,899.00 357.00 96,390.00 135.00 36,450.00 133.46 36,034.20
Total
Group II 62,100.00 19,899.00 96,390.00 36,450.00 36,034.20
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Commission Memorandum -/TB-06-11112 Spitter Tickets
March 21, 2012
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Southland Printing Toledo Ticket Co. Weldon, Williams &
Lick, Inc.
Group Ill
Two-part
tickets: Qty. UP Total$ UP Total$ UP Total$
Blue 300,000 11.70 3,510.00 10.80 3,240.00 47.79 14,337.00
Green 100,000 11.70 1,170.00 10.80 1,080.00 47.79 4,779.00
Natural Blank 100,000 11.70 1,170.00 10.80 1,080.00 47.79 4,779.00
Total Group Ill 5,850.00 5,400.00 23,895.00
Weldon, Williams & Rydin Decal Lick, Inc.
Group IV Parking Qty. UP Total$ UP Total$
Decals:
Civic/Residential 15,675 960.00 15,048.00 970.00 15,204.75
Municipal 10,000 960.00 9,600.00 290.00 2,900.00
Total Group IV 24,648.00 18,104.75
Weldon, Williams & Rydin Decal Lick, Inc.
GroupV
Residential Visitor
H-Tag
Qty. UP Total$ UP Total$
Visitor Hang tag 600 4,915.00 2,949.00 1,670.00 1,002.00
Total Group V 2,949.00 1,002.00
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Canada Ticket
UP Total$
12.43 3,729.00
12.43 1,243.00
12.43 1,243.00
6,215.00
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