C2F-Award Contracts Asphaltic Concrete Materials-Striping Of City Streets And PaCOMMISSION ITEM SUMMARY
Condensed Title·
Request for Approval to Award Contracts Pursuant to Invitation to Bid (ITB) No. 15-11/12, for Concrete
Curbing/Sidewalk Construction, Purchase of Asphaltic Concrete/Related Materials, and Striping of City Streets and
Parking Lots; Awards shall be Based on Firms' Unit Prices as Follows: Group 1: for Concrete Curbing/Sidewalk
Construction, Team Contracting, Inc.; Group II: for Milling and Resurfacing of Asphalt Concrete and the Purchase of
Asphaltic-Related Materials, Metro Express, Inc.; Group Ill: for Asphaltic Concrete/Related Material to be Picked Up
or Delivered to the City, H & R Paving, Inc.; and Group IV: for Striping of City Streets and Parking Lots, H & R
Paving, Inc. in the Estimated Annual Amount of $550,004.
Key Intended Outcome Supported:
Ensure well-maintained infrastructure
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey indicated that
79% of businesses rated recently completed capital improvement projects as "excellent" or "Qood."
Issue: I Shall the Mayor and City Commission the award of contracts?
Item Summary/Recommendation:
The purpose of this bid is to establish a contract, by means of sealed bids, for concrete curbing sidewalk
construction, the purchase of asphaltic concrete/related materials, and the striping of City streets and parking lots.
This contract shall remain in effect for two (2) years irom the date of contract execution by the Mayor and City Clerk
and two (2), one ( 1) year renewal options at the sole discretion of the City Manager
The Minimum Specifications were broken down into four separate groups from which bidders submitted pricing on a
single, any combination, or all groups of work as follows:
• Group I Concrete/Curbing Sidewalk Construction.
• Group II Milling and Resurfacing of Asphalt Concrete and the Purchase of Asphalt-Related Materials.
• Group Ill Asphaltic Concrete/Related Material to be picked-up or delivered to the City.
• Group IV Striping of City Streets and Parking Lots.
On January 6, 2012, the ITB was issued with an opening date of February 6, 2012. A Pre-proposal meeting to
provide information to prospective proposers was held on January 18, 2012. Bidnet issued bid notices to 179
prospective bidders which resulted in the receipt of four bids.
On February 22, 2012, the Panel convened to discuss each company's proposal in addition to interviewing each of
the company's project managers, superintendents, and estimators. Upon completion of the interviews, the
Committee discussed their individual perceptions of each prospective firm's qualifications, experience, and
competence in order to develop its recommendation to the City Manager.
In regards to Groups 1 and 2, the Panel voted unanimously to recommend Team Contracting, Inc. and Metro
Express, Inc., the lowest bidders respectively in each group, for award. For Groups 3 and 4, the Panel voted 4 to 1
in favor of recommending H & R Paving, Inc., the lowest bidder in both groups for award. Dwight Fulton
recommended that the City award Groups 3 and 4 to Metro Express, Inc. because it would allow for asphalt and
striping projects to be managed easier for the sake of cohesion and control of the overall process.
APPROVE THE AWARD OF CONTRACT.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount ' Account
Funds: 1 $ 30,000 Water Division Account Number 425-0410-000342
OBPI 2 $ 35,004 Sewer Division Account Number 425-0420-000342
3 $ 60,000 Sidewalk Account Number 011-9407-000342 /-J +
4 $100,000 Street Pavement Restoration Capital project Account
Number 302-2623-069357
5 $325,000 Alleyway Restoration Program Ph II Account Number
302-2617-069357
Total $550,004
Financial Impact Summary: N/A
City Manager
MIAMI BEACH 71 DATE ~2/-/~
CJ.F
~ MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: March 21,2012
SUBJECT: REQUEST FOR APPROVAL AWARD CONTRACTS PURSUANT TO
INVITATION TO BID (ITB) NO. 15-11/12, FOR CONCRETE CURBING/SIDEWALK
CONSTRUCTION, PURCHASE OF ASPHALTIC CONCRETE/RELATED
MATERIALS, AND STRIPING OF CITY STREETS AND PARKING LOTS; AWARDS
SHALL BE BASED ON FIRMS' UNIT PRICES AS FOLLOWS: GROUP 1: FOR
CONCRETE CURBING/SIDEWALK CONSTRUCTION, TEAM CONTRACTING, INC.;
GROUP II: FOR MILLING AND RESURFACING OF ASPHALT CONCRETE AND
THE PURCHASE OF ASPHALTIC-RELATED MATERIALS, METRO EXPRESS,
INC.; GROUP Ill: FOR ASPHALTIC CONCRETE/RELATED MATERIAL TO BE
PICKED UP OR DELIVERED TO THE CITY, H & R PAVING, INC.; AND GROUP IV:
FOR STRIPING OF CITY STREETS AND PARKING LOTS, H & R PAVING, INC. IN
THE ESTIMATED ANNUAL AMOUNT OF $550,004.
ADMINISTRATION RECOMMENDATION
Approve the award of contract.
KEY INTENDED OUTCOMES SUPPORTED
Ensure well-maintained facilities.
FUNDING
Funding in the amount of$ 550,004 is available from the following accounts:
$ 30,000
$ 35,004
$ 60,000
$100,000
$325~000
Water Division Account Number 425-041 0-000342
Sewer Division Account Number 425-0420-000342
Sidewalk Account Number 011-9407-000342
Street Pavement Restoration Capital project Account Number 302-2623-069357
Alleyway Restoration Program Ph II Account Number 302-2617-069357
$550,004
BACKGROUND
The purpose of this bid is to establish a contract, by means of sealed bids, for concrete curbing
sidewalk construction, the purchase of asphaltic concrete/related materials, and the striping of
city streets and parking lots, as specified herein. This contract shall remain in effect for two (2)
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Commission Memorandum -ITB 15-11112-Concrete/Asphalt/Striping Services
March 21, 2012
Page 2 of4
years from the date of contract execution by the Mayor and City Clerk and two (2), one (1) year
renewal options at the sole discretion of the City Manager.
The work specified in this bid consists of furnishing all labor, machinery, tools, means of
transportation, supplies, equipment, materials, services necessary for concrete/curbing and
sidewalk construction, the purchase of asphaltic concrete/related materials, and the striping of
City streets and parking lots, in accordance with the bid documents.
The Minimum Specifications were broken down into four separate groups from which bidders
submitted pricing on a single, any combination, or all groups of work as follows:
• Group I -Concrete/Curbing Sidewalk Construction.
• Group II -Milling and Resurfacing of Asphalt Concrete and the Purchase of Asphalt-
Related Materials.
• Group Ill-Asphaltic Concrete/Related Material to be picked-up or delivered to the
City.
• Group IV -Striping of City Streets and Parking Lots.
ITB PROCESS
On January 6, 2012, the ITB was issued with an opening date of February 6, 2012. A Pre-
proposal meeting to provide information to prospective proposers was held on January 18,
2012. Bidnet issued bid notices to 179 prospective bidders which resulted in the receipt of the
following four (4) bids:
• FHP Tectonics Corp.
• H & R Paving, Inc.
• Metro Express, Inc.
• Team Contracting, Inc.
As a result, the following table provides the proposed lump sum bid prices for each of the work
groups:
Group I -Concrete Curbing/Sidewalk Construction
Team Contracting, Inc. $316,850.00
FHP Tectonics Corp. $573,274.20
Metro Express, Inc. $844,500.00
H & R Paving, Inc. $917,000.00
Group II -Milling & Resurfacing of Asphalt Concrete
Metro Express, Inc. $2,573,400.00
FHP Tectonics Corp. $3,155,818.20
H & R Paving, Inc. $3,300,000.00
Group Ill -Asphaltic Concrete/Related Material to be Picked Up
or Delivered to the City
H & R Paving, Inc.
Metro Express, Inc.
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$277,500.00
$298,500.00
Commission Memorandum -ITB 15-11112-Concrete/Asphalt/Striping Services
March 21, 2012
Page 3 of4
Group IV -Striping of City Roads and Parking Lots
H & R Paving, Inc. $152,392.00
Metro Express, Inc. $233,824.00
FHP Tectonics Corp. $253,145.45
The above lump sum bid prices could potentially result in a 13% overall savings when compared
to the lump sum bid prices received in 2008, the last time the City issued a bid for the provision
of these services and materials.
EVALUATION PROCESS
The Technical Review Panel (the "Panel") consisting of the following City staff members met on
February 22, 2012, to discuss each company's proposal in addition to interviewing each of the
company's project managers, superintendents, and estimators:
• Michael Alvarez, Infrastructure Division Director, Public Works Department
• Darlene Fernandez, Capital Project Coordinator, CIP Office
• Dwight Fulton, Civil Engineer Ill, Public Works Department
• Rhonda Gracie -Landscape Project Coordinator, Parks and Recreation Department
• Victor Hayes, Parking Operations Manager, Parking Department
Upon completion of the interviews, the Committee discussed their individual perceptions of each
prospective firm's qualifications, experience, and competence in order to develop its
recommendation to the City Manager.
In regards to Groups 1 and 2, the Panel voted unanimously to recommend Team Contracting,
Inc. and Metro Express, Inc., the lowest bidders respectively in each group, for award. For
Groups 3 and 4, the Panel voted 4 to 1 in favor of recommending H & R Paving, Inc., the lowest
bidder in both groups for award. Dwight Fulton recommended that the City award Groups 3 and
4 to Metro Express, Inc. because it would allow for asphalt and striping projects to be managed
easier for the sake of cohesion and control of the overall process.
H & R Paving, Inc.
Since 1976, H & R Paving, Inc. has been providing paving services throughout South Florida. H
& R shall also be subcontracting High Tech Striping, Inc. for part of the work. High Tech
Striping has been in business for over 15 years. Both companies have been providing striping
and other asphalt services to the City since 2005.
The performance evaluation submitted by the Public Works department for H $ R Paving
regarding their ongoing services with the City was favorable and indicated that the quality of the
work performed was good.
Metro Express. Inc.
Since 1996, Metro Express, Inc. has been providing construction services to South Florida.
Specifically, this company managed the renovation of Collins Park for the City of Miami Beach
and stormwater and right-of-way repairs for the City of Miami and the City of Coral Gables.
Metro Express, Inc. is currently a streetscape JOC Contractor performing various construction
projects throughout the City.
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Commission Memorandum -ITB 15-11112 -Concrete/ Asphalt/Striping Services
March 21, 2012
Page 4 of4
The Performance Evaluations submitted by the CIP Office for the work performed by Metro
Express, Inc during the City Center 9A and Collins Park -Phase II projects were favorable. The
project manager indicated that Metro Express, Inc did an excellent job in Collins Park-Phase II.
Team Contracting, Inc.
Team Contracting, Inc., its principals and its employees have been providing JOC services to
local municipalities since 1997. Team has been a JOC contractor for the City of Miami Beach
since 2003 specializing in vertical and maintenance construction. Team, as F & L Construction,
Inc., has been providing concrete services to the City since 2005.
The Performance Evaluation submitted by the CIP Office and Public Works Department
regarding the work performed by Team Contracting, Inc or F & L Construction for ongoing
services with the City and work performed at theW 29th street bridge and Washington Avenue
bridge repairs, Serpentine Walkway at Lummus Park, surface lot 26A Collins and aoth Street,
and LLN & Meridian Ct were either good or excellent. The Performance Evaluation submitted for
the work performed at the City Hall Small Elevator indicated that the lower score was directly
affected by the inability of Team Contracting, Inc to manage the subcontractor Oracle, which
affected their overall scheduled and change orders submitted at the end of the job.
CITY MANAGER'S REVIEW
After considering the review and recommendation of City staff, the City Manager exercised his
due diligence and carefully considered the specifics of this ITB process. As a result, the City
Manager recommends to the Mayor and City Commission to award contracts to Team
Contracting, Inc. under Group I for concrete curbing/sidewalk construction; Metro Express, Inc.
under Group II for milling and resurfacing of asphalt concrete; and H & R Paving, Inc. under
Groups Ill and IV for asphaltic concrete/related material to be picked up or delivered to the City
and striping of City roads and parking lots respectively.
CONCLUSION
Based on the aforementioned, the Administration recommends that the Mayor and City
Commission Award Contracts pursuant to Invitations to Bid (ITB) No. 15-11/12 for concrete
curbing/sidewalk construction, purchase of asphaltic concrete/related materials, and striping of
City streets and parking lots; awards shall be based on firms' unit prices as follows: Group 1: for
concrete curbing/sidewalk construction, Team Contracting, Inc.; Group II: for milling and
resurfacing of asphalt concrete and the purchase of asphalt-related materials, Metro Express,
Inc.; Group Ill: for asphaltic concrete/related material to be picked up or delivered to the City, H
& R Paving, Inc.; and Group IV: for striping of City streets and parking lots, H & R Paving, Inc. in
the estimated total annual amount of $550,004.
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