C7J-Re-Allocate Funds Purchase Gate Security Cameras-Gate Arms For Normandy ShorCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And
Authorizing The City Manager, Or His Designee, To Re-Allocate Funds In The Amount Of $30,646
Previously Appropriated For Project PKNNSGCFEN, Entitled "NSGC Aluminum Picket Security Fence In
Normandy Shores", For The Purchase And Installation Of Eight (8) Gate Security Cameras And Installation
Of Two (2) Automatic Gate Arms At Each Rear Entrance (For A Total of Four (4) Gate Arms).
Key Intended Outcome Supported: I Ensure public safety
Issue:
I Shall the Mayor and City Commission approve the Resolution?
Item Summary/Recommendation:
On August 23, 2011, the Normandy Shores Home Owners Association (NSHOA) unanimously approved a
new video surveillance system to replace the existing gate security cameras, pending availability of City
funds. The NSHOA president met with the City Manager on November 7, 2011, and requested that funds
allocated in FY2011/12 for the installation of an aluminum picket fence along the South Shore Drive
Normandy Shores Golf Course, behind the apartments fronting golf holes 12 and 13, be re-allocated for
the purchase and installation of gate security cameras and automatic entrance gates. The City Manager
approved the gate security cameras and gate installation project in lieu of the aluminum picket fence
installation.
On November 16, 2011, the NSHOA board unanimously passed a motion for the City to proceed with the
installation of the automatic gates and signs and to continue work on the gate security cameras. On
December 14, 2011, the NSHOA reported to homeowners that the new gate arms would be installed at
the two (2) rear entrances with signs, and that a total of eight (8) new high definition cameras would be
installed: four (4) at the main entrance, and two (2) at each rear entrance.
At the February 8, 2012, NSHOA meeting Ron Loring, Vice President of the Association and Gus Andino,
the Contracts Coordinator for the Property Management Division presented the final proposal for the new
gate arms at the two (2) rear entrances, the installation of four (4) cameras at the main entrance, and two
(2) cameras at each rear entrance. The NSHOA approved the final proposal.
At a recent meeting the HOA membership voted to increase a special Normandy Shores Local
Government Neighborhood Improvement District Fund by an additional assessment of $6,000/year to
cover annual maintenance of cameras and entrance gates.
THE ADMINISTRATION RECOMMENDS APPROVING OF THE RESOLUTION.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount
Funds: 1 $30,646.00 j/J· rY I
2
3
OBPI Total $30,646.00
Financial Impact Summary:
n-Offs:
MIAMI BEACH
Account
Budget Code 351-2052-069357
273
AGENDA. ITEM _C.._____;1:.....,-J=-:--
DA.TE 3-J..J-/7-
~ MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
Subject:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Members of the City Commission
Jorge M. Gonzalez, City Manager ~ r--L
March 21,2012 '{) U
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER, OR HIS DESIGNEE, TO RE-ALLOCATE FUNDS IN THE AMOUNT OF
$30,646 PREVIOUSLY APPROPRIATED FOR PROJECT PKNNSGCFEN,
ENTITLED "NSGC ALUMINUM PICKET SECURITY FENCE IN NORMANDY
SHORES", FOR THE PURCHASE AND INSTALLATION OF EIGHT (8) GATE
SECURITY CAMERAS AND INSTALLATION OF TWO (2) AUTOMATIC GATE
ARMS AT EACH REAR ENTRANCE (FOR A TOTAL OF FOUR (4) GATE ARMS).
ADMINISTRATION RECOMMENDATION
The Administration recommends approving the Resolution
FUNDING
$30,646.00
BACKGROUND
Re-allocation account number: 351-2052-069357
On August 23, 2011, the Normandy Shores Home Owners Association (NSHOA) unanimously
approved a new video surveillance system to replace the existing gate security cameras,
pending availability of City funds. The NSHOA president met with the City Manager on
November 7, 2011, and requested that funds allocated in FY2011/12 for the installation of an
aluminum picket fence along the South Shore Drive Normandy Shore Golf Course, behind the
apartments fronting golf holes 12 and 13, be re-allocated for the purchase and installation of
gate security cameras and automatic entrance gates. The City Manager approved the gate
security cameras and gate installation project in lieu of the aluminum picket fence installation.
On November 16, 2011, the NSHOA board unanimously passed a motion for the City to
proceed with the installation of the automatic gates and signs and to continue work on the gate
security cameras. On December 14, 2011, the NSHOA reported to homeowners that the new
gate arms would be installed at the two (2) rear entrances with signs, and that a total of eight (8)
new high definition cameras would be installed: four (4) at the main entrance, and two (2) at
each rear entrance.
274
City Commission Memorandum-Normandy Shores, Security Cameras and Gates
March 21, 2012
Page 2 of2
At the February 8, 2012, NSHOA meeting Ron Loring, Vice President of the Association and
Gus Andino, the Contracts Coordinator for the Property Management Division presented the
final proposal for the new gate arms at the two (2) rear entrances, the installation of four (4)
cameras at the main entrance, and two (2) cameras at each rear entrance. The NSHOA
approved the final proposal.
At a recent meeting the NSHOA membership voted to increase a special Normandy Shores
Local Government Neighborhood Improvement District Fund by an additional assessment of
$6,000/year to cover annual maintenance of cameras and entrance gates.
ANALYSIS
Further evaluation by the NSHOA of their security issues and reviewing the available technology
and methods available that can be used to better control and document those entering and
exiting Normandy Shores has led the NSHOA to request a re-allocation of funds for the
originally approved fence installation project. In lieu of the security fencing project the NSHOA
is now requesting approval to install gate security cameras and additional gate arms at the three
(3) entrances into Normandy Shores. The total project cost is $30,646. This would leave an
unused balance in the currently approved funding of $44,279 to be re-appropriated.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve and authorize
the City Manager, or his designee, to re-allocate funds in the amount of $30,646 previously
appropriated for project PKNNSGCFEN, entitled "NSGC Aluminum Picket Security Fence in
Normandy Shores", for the purchase and installation of eight (8) gate security cameras and
installation of two (2) automatic gate arms at each rear entrance (for a total of four (4) gate
arms).
DRB/FHB/DK
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275
N ....... 0) expstat.rpt 03/14/2012 1:12PM Periods: 0 through 13 351 Realloc. Funds-Other Cap. Proj 2052 pknnsJ:~cfen NSGC Aluminum Picket Sec. Fen Account Number 069300 *** Title Not Found *** 069357 Capital-Contracts Total Realloc. Funds-Other Cao. Proi Grand Total Expenditure Status Report CITY OF MIAMI BEACH 10/1/2011 through 9/30/2012 Adjusted Appropriation Expenditures 74,925.00 0.00 74,925.00 0.00 74,925.00 0.00 Page: 1 Year-to-date Year-to-date Prct Expenditures Encumbrances Balance Used 0.00 0.00 74,925.00 0.00 0.00 0.00 74,925.00 0.00 0.00 0.00 74,925.00 0.00 Page: 1
RESOLUTION NO.----
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER
OR HIS DESIGNEE TO RE-ALLOCATE FUNDS, IN THE AMOUNT OF $30,646,
PREVIOUSLY APPROPRIATED FOR PROJECT PKNNSGCFEN, ENTITLED "NSGC
ALUMINUM PICKET SECURITY FENCE IN NORMANDY SHORES", FOR THE
PURCHASE AND INSTALLATION OF EIGHT (8) GATE SECURITY CAMERAS AND
INSTALLATION OF TWO (2) AUTOMATIC GATE ARMS AT EACH REAR
ENTRANCE (FOR A TOTAL OF FOUR (4) GATE ARMS).
WHEREAS, on August 23, 2011, the Normandy Shores Home Owners Association (NSHOA)
unanimously approved a new video surveillance system to replace the existing gate security cameras,
pending availability of City funds; and
WHEREAS, on November 7, 2011, the City Manager approved funds, allocated in FY2011/12,
for the installation of an aluminum picket fence along the South Shore Drive Normandy Shores Golf
Course, to be re-allocated and used for the purchase and installation of gate security cameras and
automatic gate arms; and
WHEREAS, on February 2012, the City Administration presented its final proposal to the
NSHOA for two (2) new automatic gate arms at each rear entrance, for a total of four (4) gate arms, and
eight (8) security gate cameras to be installed in the main and rear entrances; the NSHOA approved the
final proposal; and
WHEREAS, the NSHOA also voted to increase the Normandy Shores Local Government
Neighborhood Improvement District Fund, by an additional assessment of $6,000/year, to cover the
annual maintenance of the security cameras and automatic gate arms; and
WHEREAS, in lieu of the aluminum fencing project, the NSHOA is requesting that the City
Commission approve the re-allocation of funds, in the amount of $30,641, from the NSGC Aluminum
Picket Security Fence Project, for the purchase and installation of the eight (8) security gate cameras and
additional four (4) automatic gate arms.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission hereby approve and
authorize the City Manager or his designee to re-allocate funds, in the amount of $30,646, previously
appropriated for Project PKNNSGCFEN, entitled "NSGC Aluminum Picket Security Fence in Normandy
Shores", for the purchase and installation of eight (8) gate security cameras, and installation of two (2)
automatic gate arms at each rear entrance (for a total of four (4) automatic gate arms).
PASSED AND ADOPTED this 21st day of March, 2012.
ATTEST:
Matti Herrera Bower, Mayor
Robert 1. Parcher, City Clerk
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APPROVED AS TO
FORM & LANGUAGE
6 FOR EXECUTION
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