C2A-Award Contracts Purchase Medical SuppliesCOMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval to Award Contracts to Midwest Medical Supply; Bound Tree Medical , LLC;
Physio-Control, Inc.; Zoll Medical Corporation; Henry Schein Inc.; Vidacare Corporation; Quadmed,
Inc. and Guardian Ems Products, Pursuant to Invitation to Bid No. 13-11/12, for the Purchase of
Medical Supplies in the Estimated Annual Amount of $263,400,
I Shall the City Commission approve the award of contracts
Item Summary/Recommendation:
The purpose of Invitation to Bid No, 13-11/12 (the Bid) is to establish an agreement, by means of
competitive sealed bids, for the purchase of Medical Supplies as specified in the bid documents, on an as
needed basis. The contract shall remain in effect for four ( 4) years from date of contract execution by the
Mayor and City Clerk and may be renewed by mutual agreement for two (2) additional one (1) year terms,
if approved by the City Managers.
Midwest Medical Supply, ("Midwest")
• Bound Tree Medical, LLC ("Bound")
• Henry Schein Inc., ("Henry")
• QuadMed, Inc., ("QuadMed")
• Physio-Control, Inc ( "Physio")
• Zoll Medical Corporation ("Zoll")
• Guardian EMS Products ("Guardian")
• Vidacare Corporation ("Vidacare")
A City Review Panel consisting of Captain Tom Sam peri and Fire Division Chief Ray Morris reviewed and
evaluated the bids received. After completing their review and subsequent evaluation, they unanimously
recommend all the following companies: Midwest Medical Supply, Bound Tree Medical, LLC, Henry
Schein, Inc., QuadMed, Inc., Physio-Control, Inc., Zoll Medical Corporation, Guardian EMS Products, and
Vidacare Corporation.
The Fire Department has budgeted $263,400 for medical supplies for Fiscal Year 2011/2012.
Expenditures to date this fiscal year are $128,965.80. Therefore, the requested balance for FY 11/12 is
$134,434.20.
APPROVE THE AWARD OF CONTRACTS
Advisory Board Recommendation:
IN/A
Financial Information·
Source of Amount Account
I Funrt 1 $134,434.20 011-1220-000343
I Total $134,434.20
OBPI
Financial Impact Summary:
Assistant City M
JO __ _ PD
T:\AGENOA\2006\oct11 06\consent\ITB-32-05-06Medica1Summary.doc
MIAMI BEACH 25
City Manager
!Agenda Item e ~A
Date S-9-12--
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Members of the City Commission
City Manager Jorge M. Gonzalez ~
May9,2012 U U
REQUEST FOR APPROVAL TO AWARD CONTRACTS TO MIDWEST
MEDICAL SUPPLY, LLC; BOUND TREE MEDICAL, LLC; PHYSIO-
CONTROL, INC.; ZOLL MEDICAL CORPORATION; VIDACARE
CORPORATION; HENRY SCHEIN, INC.; QUADMED, INC.; AND GUARDIAN
EMS PRODUCTS, PURSUANT TO INVITATION TO BID (ITB) NO. 13-11/12,
FOR THE PURCHASE OF MEDICAL SUPPLIES, IN THE ESTIMATED
ANNUAL AMOUNT OF $263,400.
ADMINISTRATION RECOMMENDATION
Approve the award of contracts.
KEY INTENDED OUTCOME SUPPORTED
Increase Resident Rating of Public Safety Services
FUNDING
The Fire Department has budgeted $263,400 for medical supplies for Fiscal Year
2011/202. Expenditures to date this fiscal year are $128,965.80. Therefore, the
requested balance for FY 11/12 is $134,434.20.
ANALYSIS
The City's Rescue Division of the Fire Department needs qualified vendor (s) for the
supply and delivery of medical supplies. Due to the public safety function of the Rescue
Division, the successful vendors must have a good record of dependability and be able
to provide delivery of supplies in a timely manner after receipt of order. During
emergency contingencies, such as pandemics, floods, hurricanes, etc, the successful
vendors (s) must be capable of continuing delivery of medical supplies.
The purpose of Invitation to Bid No, 13-11/12 (the Bid) is to establish an agreement, by
means of competitive sealed bids, for the purchase of medical supplies as specified in
the bid documents, on an as needed basis. This contract shall remain in effect for four
(4) years from date of contract execution by the Mayor and City Clerk and may be
renewed, by mutual agreement for two (2) additional one (1) year terms, if approved by
the City Manager.
BID PROCESS
The Bid was issued on February 2, 2012 with an opening date of March 30, 2012. A pre-
bid conference to provide information to prospective contractors was held on February
29, 2012.
26
Commission Memorandum
May9, 2012
ITB 13-11-12
Bidnet issued bid notices to thirty-two (32) prospective bidders. Additionally, the
Procurement Division sent notice to five (5) prospective bidders. These notices resulted
in the receipt of eight (8) bids from the following firms:
Midwest Medical Supply; Bound Tree Medical, LLC; Henry Schein Inc.; QuadMed, Inc.;
Physio-Control, Inc.; Zoll Medical Corporation; Guardian EMS; Products and Vidacare
Corporation.
On April 4, 2012 the Procurement Division sent the bid submissions to the following
individuals for evaluation:
Thomas Samperi, Fire Captain
Raymond Morris, Fire Division Chief
The individuals evaluated the eight (8) bids received. The highest percentage discount
was submitted by Midwest Medical Supply and Bound Tree Medical, LLC. The Fire
Department reserves the right to purchase or not purchase from the catalog. It will be up
to the City to determine which company offers the lowest cost, responsive service and
provides the most efficient turnaround time for the items needed.
BID RESULTS
The bid results are attached
CONCLUSION
Based on the analysis of the bids received, the Administration recommends that the City
award contracts to the multiple vendors pursuant to Invitation to Bid (ITB) No. 13-11/12,
for the Purchase of Medical Supplies in the estimated annual amount of $263,400 for the
Rescue Division of the Miami Beach fire Department.
T:\AGENDA\2012\MAY 09\ITB-13-11-12 Memo.doc 27
~ 00 MEDICAL SUPPLIES CATALOG DISCOUNT BID 13-11/12 Midwest Medical Bound Tree Henry Schein BID Supply, LLC Medical, LLC Inc. TABULATION Item Percentage Discount 20% 18% 15.1% Minimum Order $ 100.00 $ -$ -Catalog updated every 2 years Yearly yearly Physic-Zoll Medical Guardian Vidacare QuadMed, Inc. Control, Inc. Corporation EMS Corporation Products 15% 18% 2% 15% N/A $ 125.95 $ 200.00 $ -$ -$ . yearly yearly Periodically Periodically Annually