C2B-Reject All Bids Purchase Enterprise Audio And Video Systems For IT TrainingCOMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Reject All Bids Pursuant To Invitation To Bid (ITB) No. 12-10/11, For
The Purchase And Installation Of Enterprise Audio And Video Systems For The Information
Technology Division (IT) Training Rooms.
Key Intended Outcome Supported:
N/A
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Issue: I Shall the Mayor and City Commission approve the rejection of all bids?
Item Summary/Recommendation:
The intent of ITB No. 12-1 0-11 was to establish a contract by means of sealed bids with a
qualified vendor for the Purchase and Installation of Enterprise Audio and Video Systems. The
ITB was issued on April 8, 2011, with an opening date of May 19, 2011. Bid Net issued bid
notices to 23 prospective bidders, and BidSync issued bid notices to 77 prospective bidders.
Additionally, the Procurement Division sent notices to six (6) prospective bidders. The notices
resulted in the receipt of four (4) bids from the following firms:
Xerox Audio Visual Solutions, Inc.
Privid Eye Security Systems d/b/a Vivid AV Solutions
ETT Communication, Inc. d/b/a The Audio Visual Group
TWS Transworld
The IT Department recommended that all bids be rejected. At this time, the IT Department
stated that they are not going to utilize the technology specified in the ITB.
Based on the analysis of the bids received, it is recommended that the City Commission reject all
bids for ITB-12-1 0-11 for the Purchase and Installation of Enterprise Audio and Video Systems
for the Information Technology.
REJECT ALL BIDS
Advisory Board Recommendation:
Financial Information:
Source of Amount
Funds: 1
OBPI Total
Financial Impact Summary:
MIA.M·I BEACH
;
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Account
AGENDAJTEM
DATE
C9 MIAMIBE"
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: May 9, 2012
SUBJECT: REQUEST FOR APPROVAL TO REJECT ALL BIDS PURSUANT TO INVITATION
TO BID (ITB) NO. 12-10/11, FOR THE PURCHASE AND INSTALLATION OF
ENTERPRISE AUDIO AND VIDEO SYSTEMS FOR THE INFORMATION
TECHNOLOGY DIVISION (IT) TRAINING ROOMS.
ADMINISTRATION RECOMMENDATION
Reject all bids
FUNDING
302-2448-00674 Parking Facility Capital Project
ANALYSIS
The intent of ITB No. 12-10-11 was to establish a contract by means of sealed bids with a
qualified vendor for the Purchase and Installation of Enterprise Audio and Video Systems, for
the Information Technology Division (IT). The ITB was issued on April 8, 2011, with an opening
date of May 19, 2011. BidNet issued bid notices to 23 prospective bidders, and BidSync issued
bid notices to 77 prospective bidders. Additionally, the Procurement Division sent notices to six
(6) prospective bidders. The notices resulted in the receipt of four (4) bids from the following
firms:
• Xerox Audio Visual Solutions, Inc.
• Privid Eye Security Systems d/b/a Vivid AV Solutions
• ETT Communication, Inc. d/b/a The Audio Visual Group
• TWS Transworld
On May 23, 2011, the Procurement Division sent the bid submissions to the following
individuals for evaluation:
Gladys Gonzalez, Information Technology Division Director
Nelson Martinez, System Support Manager
Ariel Sosa, Technical Services Manager
The individuals evaluated the four (4) bids received. The lowest and best was submitted by
Xerox Audio Visual Solutions, Inc.
During the review of the responses to the ITB, concerns were raised over the budget and the
cost of the equipment. Following an extensive review of the bid documents and responses by
various firms, The IT Department recommended that all bids be rejected. At this time 1 the IT
Department stated that they are not going to utilize the technology specified in the ITB.
CONCLUSION
The Administration recommends that the City Commission reject all bids for ITB No.12-1 0-11.
T:\AGENDA\2011\may 9\ITB-12-10-11 Memo.doc
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