C2C-Award Contract Bio-Hazardous Waste CleaningCOMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Award Contracts To Bio Response Corporation, Pursuant To Invitation To
Bid (ITB) No. 16-11/12 For Bio-Hazardous Waste Clean-Up, In The Estimated Annual Amount Of
$26,450.00.
Key Intended Outcome Supported:
N/A
Supporting Data (Surveys, Environmental Scan, etc.):N/A
Issue:
I Shall the City Commission approve the award of a Contract?
Item Summary/Recommendation:
The purpose of this bid is to establish a contract, by means of sealed bids to furnish all equipment,
tools, supplies, cleaning products, material disposal, transportation, labor, supervision, uniforms,
and services necessary to perform bio-hazardous waste clean-up on an as-needed basis.
These services shall be in strict compliance with U.S. Department of Labor, OSHA 29 CFR Part
1910.1030, "Occupational Exposure to Blood Borne Pathogens", as adopted by the State of
Florida.
The City reserves the right to award to the secondary lowest vendor, if it is deemed to be in the
best interest of the City.
The police Department has budgeted $26,450 for bio-hazardous waste, clean-up for Fiscal Year
2011/2012. Expenditure to date this fiscal year is $12,676.03. Therefore, the requested balance of
FY 11/12 is $13,773.97.
This contract shall remain in effect for a period of three (3) years from date of contract execution by
the Mayor and City Clerk, and may be renewed by mutual agreement for two (2) additional years, if
approved by the City Manager
APPROVE THE AWARD OF CONTRACT
Advisory Board Recommendation:
IN/A
Financial Information:
Source of Amount Account
Funds:
I 1f: I 1 $13,773.97 Police Support Unit Account 011-1130-000325
Total $ 13,773.97
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
I Raul Aguila
C9 MIAMI BEACH 31
1Agenda Item C 8-C.
Date 5'-1-12_
(9 1\/\!AMIBE Ct1
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Members of the City Commission
Jorge M. Gonzalez, City Manag~
May 9, 2012 ULJ
REQUEST FOR APPROVAL TO AWARD A CONTRACT TO BIO
RESPONSE CORPORATION, PURSUANT TO INVITATION TO BID (ITB)
NO. 16·11/12, FOR 810-HAZARDOUS WASTE CLEAN-UP, IN THE
ESTIMATED ANNUAL AMOUNT OF $26,450.00
ADMINISTRATION RECOMMENDATION
Approve the Award of Contract.
KEY INTENDED OUTCOME SUPPORTED
Increase community satisfaction with City services.
FUNDING
The Police Department has budgeted $26,450 for bio-hazardous waste clean-up for
Fiscal Year 2011/2012. Expenditures to date this fiscal year are $12,676.03 Therefore,
the requested balance of FY 11/12 is $13,773.97.
ANALYSIS
The purpose of this bid is to establish a contract, by means of sealed bids to furnish all
equipment, tools, supplies, cleaning products, material disposal, transportation, labor,
supervision, uniforms, and services necessary to perform bio-hazardous waste clean-up
on an as-needed basis.
These services are on an as-needed basis include, clean-up, disinfection,
decontamination, and disposal services of potentially infectious blood borne pathogen
materials, such a human body fluids, spills and materials but are not limited on a 24
hour, 7 day a week basis.
Potentially infectious materials may include but are not limited to: blood, urine, feces,
semen, vomit, pleural fluid, senovial fluid, pericardia! fluid, saliva, needles. Clean-up will
take place in vehicle, holding cells, or other areas within the Police Department as-
needed.
The City has previously used Bio Response Corporation for bio-hazardous waste clean-
up service utilizing Miami Dade County Contract, and there have been no performance
or reliability issues.
32
Commission Memo
May9, 2012
ITB-16-11-12 Bio-Hazardous Waste Clean-Up
Bio Response has provided similar service for the following:
• Miami Dade County Police, Crime Scene Unit;
• City of Miami Police Department; and
• Hialeah Gardens Police Department
BID PROCESS
The Bid was issued on January 10, 2012 with an opening date of February 10, 2012. A
pre-bid conference to provide information to prospective contractors was held on
January 26, 2012. Florida Online Bid System issued bid notices to nineteen (19)
prospective bidders. Additionally, the Procurement Division sent notices to two (2)
prospective bidders. The notices resulted in receipt of three (3) bids from: International
Protective Services; Bio Response, Corp; and RCT Industries.
On February 13, 2012, the Procurement Division sent the bid submissions to the
following individuals for evaluation:
Brian Sliman, Police Major
Richard Gullage, Police Captain
J.C. Pedroso, Crime Scene Supervisor
The individuals evaluated the three (3) bids received. The lowest was submitted by
International Protective Services. The Police Department stated that after reviewing the
bids, they are not comfortable with awarding a contract to the lowest bidder.
Procurement requested feedback from the Police Department as to why they did not
want to award to International Protective Services. The following reasons were provided:
• Phone calls will sometimes go to voice mail and later get answered.
• Response time had gone as long as three (3) hours.
• If called after 5pm the technician would ask if the job could be done the following
day.
• Bio-hazardous bags will only be picked up if the technician had enough space in
the vehicle, after performing service.
• Technicians are very quick with the cleaning process and not thorough.
BID RESULTS
The bid results are tabulated and attached.
CONCLUSION
Based on the analysis of the bids received, the Administration recommends that the City
award a contract to Bio Response Corporation pursuant to ITB No. 16-11/12 for Bio-
Hazardous Waste Clean-Up for the Police Department.
T:\AGENDA\2012\May 09\ITB-16-11-12 Memo.doc
33
ITB No.16-11/12
BIO-HAZARDOUS WASTE CLEAN-UP
COMPANIES' PROPOSALS
International Proactive Bio Response, Corp. RCT Industries Services
Description Total Total Total
Lum_QSum $100.00 $119.98 $140.00
under 3.0 spec.
T:\AGENDA\2012\May 09, 2012\ITB-16-11-12 Memo.doc
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