C7A-Submit Grant Applications To Various Funding AgenciesCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the City Manager to apply for and accept the following grants.
Ke Intended Outcomes Su ported:
1) Maintain crime rates at or below national trends; 2) Maintain Miami Beach public areas and rights of way
ide; 3 Ensure safet and a earance of buildin structures and sites.
Supporting Data
Environmental Scan 2010: 1) A total of 12,304 arrests per 100,000 per average daily population were
made in 201 0; 2)The Parks and Recreation Department has completed the fourth year's goal for the
reforestation plan with over 400 trees planted, bringing the program total to 4,250 trees installed to date;
2009 Community Survey: The rating of the maintenance of parks increased from 77.9% rating as "Good"
or "Excellent" in 2007 to 89.1% in 2009; 2) Among City services, 22.8% respondents selected landscape
maintenance and beautification as the service which the City should strive to not reduce if reductions
become necessary. Other Data: 3) Currently over 200 youth participate in our football program at Flamingo
Park.
Issue:
I Shall the City support the following funding requests and execute the related agreements?
Item Summary/Recommendation:
Approval is requested to submit the following applications: 1) Edward Byrne Memorial Justice Assistance
Grant (JAG) Program, American Recovery and Reinvestment Act Funding, for the Miami-Dade County
Association of Chiefs of Police Countywide Prisoner Processing Project Funds in the approximate amount of
$18,000 for an Interface Component for the City's Computer Aided Dispatch Records Management System
(CAD/RMS); 2} Florida Department of Agriculture and Consumer Services, Urban Forestry Grant Program,
in the approximate amount of $10,000 for Tree Planting; and 3) Retroactively to USA Football for funding in
the approximate amount of $50,000 for Flamingo Park Football Field; appropriating the above funds if
approved and accepted by the City, and authorizing the execution of all necessary documents related to
these applications. Adopt the Resolution.
Advisory Board Recommendation: N/A
Financial Information:
Source # Grant Name/Project Approx Approximate
of GrantAmt Match Amount/Source
funds
D 1 Edward Byrne Memorial Justice $18, 000 N/A
Assistance Grant (JAG)/Interface
for CAD/RMS
2 DEP/Urban Forestry/Tree Planting $10,000 $11,000 -2003 GO Bonds -
Neighborhood Improvement.
3 USA Football/ Flamingo Park $50,000 N/A
Football Field
Financial Impact Summary: N/A
Cit Clerk's Office le islative Trackin :
Judy Hoanshelt, Grants Manager, Office of Budget and Performance Improvement
Si n-Offs:
Assistant City Manager
MIAMI BEACH 109
City Manager
AGENDA ITEM __;;;C:-7--'-A...;..,__
DATE lf-//-/2._
m MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager~ • ~A/
DATE: April11, 2012 qv~ 0
SUBJECT: A RESOLUTION OF THE MAYO ~NO CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER OR HIS DESIGNEE TO SUBMIT THE FOLLOWING APPLICATIONS:
1} EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG}
PROGRAM, AMERICAN RECOVERY AND REINVESTMENT ACT FUNDING,
FOR THE MIAMI-DADE COUNTY ASSOCIATION OF CHIEFS OF POLICE
COUNTYWIDE PRISONER PROCESSING PROJECT FUNDS IN THE
APPROXIMATE AMOUNT OF $18,000 FORAN INTERFACE COMPONENT FOR
THE CITY'S COMPUTER AIDED DISPATCH RECORDS MANAGEMENT
SYSTEM (CAD/RMS}; 2} APPROVAL TO SUBMIT A GRANT TO THE FLORIDA
DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES, URBAN
FORESTRY PROGRAM, IN THE APPROXIMATE AMOUNT OF $10,000 FOR
TREE PLANTINGS; AND, 3} RETROACTIVE APPROVAL TO SUBMIT A GRANT
TO USA FOOTBALL FOR FUNDING IN THE APPROXIMATE AMOUNT OF
$50,000 FOR FLAMINGO PARK FOOTBALL FIELD; APPROPRIATING THE
ABOVE FUNDS, IF APPROVED AND ACCEPTED BY THE CITY, AND
AUTHORIZING THE EXECUTION OF ALL NECESSARY DOCUMENTS
RELATED TO THESE APPLICATIONS
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
1. Approval to submit an application to Edward Byrne Memorial Justice Assistance
Grant (JAG) Program, American Recovery and Reinvestment Act Funding, for the
Miami-Dade County Association of Chiefs of Police Countywide Prisoner Processing
Project Funds in the approximate amount of $18,000 for an Interface Component for
the City's Computer Aided Dispatch Records Management System (CAD/RMS).
Miami-Dade County is moving towards a solution by Thinkstream that will capture all arrest
information in the County. The interace that will be purchased with this grant will allow New
World to capture the arrest data from Thinkstream into the City's New World Systems
Records Management Database.
The total cost of the interface is $36,000; the City of North Miami also uses the New World
System and does not have the interface either; so North Miami will pay $18,000 and Miami
Beach will pay $18,000 for the interface to be developed for this automated arrest form.
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Commission Memorandum
Page2
No matching funds are required of this grant. The deadline to expend funds is February 28,
2013. This project supports the key intended outcome: maintain crime rates at or below
national trends.
2. Retroactive approval to submit an application to Florida Department of Agriculture
and Consumer Services. Urban Forestry Grant Program. in the approximate amount
of $10,000 for Tree Planting
As part of the federal government's Urban and Community Forestry Matching Grant
Program, funds are available, through the Florida Department of Agriculture for
organizations to develop or enhance their urban and community forestry programs. Awards
are made as $1:$1 matching funds and can be used for tree planting on public land, tree
protection projects, and tree maintenance projects. A maximum of $10,000 is available for
each tree planting project.
The City Administration intends to apply for funding for the Central Bayshore Neighborhood
(Bayshore Neighborhood -Bid Pack A project). The project area for this grant includes: 40th
street to the north, Flamingo Drive to the east, Alton Road to the west and Dade Boulevard
to the south. The Administration will request funding in the approximate amount of $10,000
to plant trees. Matching funds are available in the amount of $10,150 from 2003 GO Bonds
-Neighborhood Improvement. This grant will fund the planting of trees around the Garden
Avenue/40th Street/Meridian Avenue area and along Flamingo Drive from 26-40th Street
where there is currently no funding for new trees. The match will fund trees along Sheridan
Avenue from 28-40th Street.
This grant supports the Reforestation Program, which the City Commission authorized in
2007, and includes tree planning as part of CIP projects, and funds for tree maintenance,
including salaries and equipment for a tree maintenance crew. Attachment H to this item is
a draft of the Resolution from the Urban Forestry Program which also needs to be executed.
By accepting this grant, the city also agrees to enter into a Memorandum of Agreement with
the Florida Department of Agriculture and Consumer Services. This project supports the key
intended outcome: maintain Miami Beach public areas and rights of way citywide.
3. Retroactive approval to submit an application to USA Football, Field Building
Program. in the approximate amount of $50,000 for funding for turf at Flamingo Park
Football field.
Access to high quality field space is an ongoing challenge for the football community. USA
Football has partnered with FieldTurf to build synthetic turf football fields. The goal of USA
Football is to bring more high quality, durable, football fields to the communities with the
greatest need.
The Administration has requested funding in the approximate amount of $50,000 for funds
for synthetic turf at Flamingo Park Football Field. Currently, approximately 200 football
players participate in our football program. This grant does not require matching funds and
supports the key intended outcome: ensure safety and appearance of building structures
and sites.
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Commission Memorandum
Page3
CONCLUSION
The Administration requests approval to submit grant applications to: 1) Edward Byrne
Memorial Justice Assistance Grant (JAG) Program, American Recovery and Reinvestment
Act Funding, for the Miami-Dade County Association of Chiefs of Police Countywide
Prisoner Processing Project Funds in the approximate amount of $18,000 for an Interface
Component for the City's Computer Aided Dispatch Records Management System
(CAD/RMS); and retroactively to 2) Florida Department of Agriculture and Consumer
Services, Urban Forestry Program, in the approximate amountof$10,000fortree plantings;
and, 3) USA Football for funding in the approximate amount of $50,000 for Flamingo Park
Football Field; appropriating the above funds if approved and accepted by the City, and
authorizing the execution of all necessary documents related to these applications
JMG/KGB/JMH
T:\AGENDA\2012\4-11-12\Grants Memo 4-11-12.doc
112
RESOLUTION NO. ____ _
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND
AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO
SUBMIT THE FOLLOWING APPLICATIONS: 1) EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM,
AMERICAN RECOVERY AND REINVESTMENT ACT FUNDING, FOR
THE MIAMI-DADE COUNTY ASSOCIATION OF CHIEFS OF POLICE
COUNTYWIDE PRISONER PROCESSING PROJECT FUNDS IN THE
APPROXIMATE AMOUNT OF $18,000 FOR AN INTERFACE
COMPONENT FOR THE CITY'S COMPUTER AIDED DISPATCH
RECORDS MANAGEMENT SYSTEM (CAD/RMS); AND
RETROACTIVELY TO 2) FLORIDA DEPARTMENT OF
AGRICULTURE AND CONSUMER SERVICES, URBAN FORESTRY
PROGRAM, IN THE APPROXIMATE AMOUNT OF $10,000 FOR
TREE PLANTINGS; AND, 3) USA FOOTBALL FOR FUNDING IN THE
APPROXIMATE AMOUNT OF $50,000 FOR FLAMINGO PARK
FOOTBALL FIELD; APPROPRIATING THE ABOVE FUNDS, IF
APPROVED AND ACCEPTED BY THE CITY, AND AUTHORIZING
THE EXECUTION OF ALL NECESSARY DOCUMENTS RELATED TO
THESE APPLICATIONS
WHEREAS, Miami-Dade County is moving towards a solution by Thinkstream
that will capture all arrest information in the County; and
WHEREAS, the interface that will be purchased with this grant will allow New
World to capture the arrest data from Thinkstream into the City's New World Systems
Records Management Database; and
WHEREAS, the total cost of the interface is $36,000; the City of North Miami also
uses the New World System and does not have the interface either; so North Miami will
pay $18,000 and Miami Beach will pay $18,000 for the interface to be developed for this
automated arrest form; and
WHEREAS, no matching funds are required of this grant and the deadline to
expend funds is February 28, 2013; and
WHEREAS, this project supports the key intended outcome maintain crime rates
at or below national trends; and
WHEREAS, as part of the federal government's Urban and Community Forestry
Matching Grant Program, funds are available, through the Florida Department of
Agriculture and Consumer Services for organizations to develop or enhance their urban
and community forestry programs; and
WHEREAS, awards are made as $1:$1 matching grants and can be used for
tree planting on public land, tree protection projects, and tree maintenance projects and
a maximum of $10,000 is available for each tree planting project; and
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WHEREAS, the City Administration intends to apply for funding trees for the
Central Bayshore Neighborhood (Bayshore Neighborhood -Bid Pack A project); and
WHEREAS, the project area for this grant includes: 40th street to the north,
Flamingo Drive to the east, Alton Road to the west and Dade Boulevard to the south;
and
WHEREAS, the Administration will request funding in the approximate amount
of $10,000 to plant trees in the neighborhood and matching funds are available in the
amount of $10,150 from 2003 GO Bonds-Neighborhood Improvement; and
WHEREAS, this grant supports the Reforestation Program, which the City
Commission authorized in 2007, and includes tree planning as part of CIP projects, and
funds for tree maintenance, including salaries and equipment for a tree maintenance
crew; and
WHEREAS, this grant will fund the planting of trees around the Garden
Avenue/40th Street/Meridian Avenue area and along Flamingo Drive from 26-40th Street
where there is currently no funding for new trees and the match will fund trees along
Sheridan Avenue from 28-40th Street; and
WHEREAS, Attachment H to this item is a draft Resolution from the Urban
Forestry Program which also needs to be executed, and by accepting this grant, the city
also agrees to enter into a Memorandum of Agreement with the Florida Department of
Agriculture and Consumer Services; and
WHEREAS, retroactive approval is requested to submit an application for funding
to the Urban and Community Forestry Matching Grant Program; and
WHEREAS, USA Football has partnered with FieldTurf to build synthetic turf
football fields with the goal of bringing more high quality, durable, football fields to the
communities that need them most; and
WHEREAS, the Administration has requested funding in the approximate amount
of $50,000 for funds for synthetic turf at Flamingo Park Football Field and;
WHEREAS, currently 200 football players participate in our football program;
and the program supports the key intended outcome ensure safety and appearance of
building structures and sites; and
WHEREAS, retroactive approval is requested to submit an application for funding
to USA Football for funding in the amount of $50,000 for the Flamingo Park Football
Field.
NOW THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH that the Mayor and City Commission
hereby approve and authorize the City Manager or his designee to submit the following
grant applications to: 1) Edward Byrne Memorial Justice Assistance Grant (JAG)
Program, American Recovery and Reinvestment Act Funding, for the Miami-Dade
County Association of Chiefs of Police Countywide Prisoner Processing Project Funds in
the approximate amount of $18,000 for an interface component for the City's Computer
Aided Dispatch Records Management System (CAD/RMS); and retroactively to 2)
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Florida Department of Agriculture and Consumer Services, Urban Forestry Program, in
the approximate amount of $10,000 for tree plantings; and 3) USA Football for funding in
the approximate amount of $50,000 for Flamingo Park Football Field; appropriating the
above funds if approved and accepted by the City, and authorizing the execution of all
necessary documents related to these applications.
PASSED and ADOPTED this ___ day of ___ ,, 2012.
ATTEST:
CITY CLERK
JMG/KGB/JMH
T:\AGENDA\2012\4-11-12\Grants Reso 4-11-12.doc
115
MAYOR
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
BID NUMBER: RFP /FFS-11 /12-24 OPENING DATE: MARCH 30,2012@ 2:00P.M.
ATTACHMENT H
URBAN AND COMMUNITY FORESTRY GRANT RESOLUTION
RESOLUTION
CITY OF MIAMI BEACH
MIAMI-DADE COUNTY
FLORIDA
RE: TO ENTER INTO A GRANT WITH THE
STATE OF FLORIDA, DEPARTMENT OF
AGRICULTURE AND CONSUMER
SERVICES, FLORIDA FOREST SERVICE
The City Commission of Miami Beach, Miami-Dade County, Florida, in regular
meeting duly assembled on Wednesday, April11, 2012, resolves as follows:
WHEREAS, trees are an important part of our community; and
WHEREAS, the City of Miami Beach desires to apply for an Urban and
Community Forestry Grant which would provide monies in which to help fund the
Miami Beach Central Bayshore Urban Forestry program, and
WHEREAS, the City of Miami Beach wishes to enter into an Urban and
Community Forestry Grant Memorandum of Agreement between the City of
Miami Beach, florida and the florida Department of Agriculture and Consumer
Services;
NOW, THEREFORE, BE IT RESOLVED, that the City Commission of the City of Miami
Beach, Miami-Dade County, florida:
Section 1. The City Commission supports a demonstration tree planting project on
Public Property program for the development and installation of tree/palm
planting projects which demonstrate proper urban forestry principles.
Section 2. The City Commission hereby authorizes the City Manager to enter into
an Urban and Community Forestry Grant Memorandum of Agreement between
the City of Miami Beach, Florida and Florida Department of Agriculture and
Consumer Services.
RESOLVED AND DONE, this 11th day of April, 2012, by the City Commission of the
City Miami Beach, Miami-Dade County, florida.
BY: ATTEST: --------------------------------------------------Mayor City Manager
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