C7I-Accept Donation From The Miami Beach Arts Trust For The Arts Gala Grants ProCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach Florida, authorizing the
acceptance of a twenty thousand dollar ($20,000) donation from the Miami Beach Arts Trust resulting from
the proceeds of the second annual Miami Beach Arts Gala; and appropriating said funds for the Arts Gala
Grants program; and authorizing the City Manager to retroactively approve the Cultural Arts Council's
funding recommendations made on March 1, 2012, and awarding $20,000 in Miami Beach Arts Gala
Grants for Fiscal Year 2011/12, as identified in the attached Exhibit "A"; and further authorizing the Mayor
and City Clerk to execute said agreements.
Key Intended Outcome Supported:
Maximize Miami Beach as a destination brand.
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2009 Survey, on average,
residents attended cultural activities 10.61 times per month and family friendly activities 7.19 times per
month. Additionally, 24.2% of residents said the City should strive not to reduce arts and culture.
Issue:
Shall the City approve and accept the twenty thousand dollar ($20,000) donation from the Miami Beach
Arts Trust, as well as approve and accept the grant award recommendations and award $20,000 in said
Miami Beach Arts Gala Grants for Fiscal Year 2011/12?
Item Summary/Recommendation:
The 2011 Miami Beach Arts Gala (Gala) was held on October 22, 2011, in the Miami Beach Convention
Center. A private event, its stated purpose was to raise funds to be administered by the Miami Beach
Cultural Arts Council (CAC) known as the Miami Beach Arts Gala Grants. The Miami Beach Arts Trust, a
private, not-for-profit Florida Corporation, served as fiscal agent for the Gala and is donating $20,000 to
the City for this dedicated cultural grants program.
The eight (8) members of the CAC served as the grants panelists and evaluated 14 funding requests,
which resulted in the subsequent submission of six (6) grant applications requesting a total of $85,750.
The applications were reviewed by the CAC at their March 1 meeting, where the CAC unanimously
supported funding four (4) grants for a total of $20,000. It is recommended that the Mayor and Commission
adopt the resolution and approve the $20,000 donation from the Miami Beach Arts Trust, and accept, and
award the Fiscal Year2011/12 Miami Beach Arts Gala grant recommendations in the amount of$20,000.
Adviso Board Recommendation:
The Cultural Arts Council reviewed the grant panel recommendations at their March 1, 2012 meeting
and su orts the recommended awards as reflected in Exhibit "A".
Financial Information:
Source of Amou Account Approved
Funds: nt
/}
1 $20,000 199-6888-000343
,. CAC Special Revenues Fund ~
f\k{j(l 2
1\ Total $20,000 199-6888-000343
CAC Special Revenues Fund
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Si n-Offs:
Department Director
MIAMI BEACH 199
AGENDA ITEM ----.C~7_I_
DATE lf-f/-/2
~ MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Matti Herrera Bower and Members of the City Commission
Jorge M. Gonzalez, City Manager C\v--c_ /
April11, 2012 U 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE ACCEPTANCE OF A TWENTY THOUSAND
DOLLAR ($20,000) DONATION FROM THE MIAMI BEACH ARTS TRUST RESULTING
FROM THE PROCEEDS OF THE SECOND ANNUAL MIAMI BEACH ARTS GALA; AND
APPROPRIATING SAID FUNDS FOR THE ARTS GALA GRANTS PROGRAM WHICH
WILL BE ADMINISTERED BY THE CULTURAL ARTS COUNCIL CONSISTENT WITH
THE CITY'S ESTABLISHED POLICIES AND PROCEDURES; AND AUTHORIZING THE
CITY MANAGER TO RETROACTIVELY APPROVE THE CULTURAL ARTS COUNCIL'S
FUNDING RECOMMENDATIONS MADE ON MARCH 1, 2012, AND AWARDING
$20,000 IN MIAMI BEACH ARTS GALA GRANTS FOR FISCAL YEAR 2011/12, AS
IDENTIFIED IN THE ATTACHED EXHIBIT "A"; AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE SAID AGREEMENTS.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
FUNDING
Upon acceptance of the donation from the Miami Beach Arts Trust, funding in the amount of
$20,000 will be available to fund the grants awarded by the Cultural Arts Council.
ANALYSIS
The 2011 Miami Beach Arts Gala (Gala) was held on October 22, 2011, in the Miami Beach
Convention Center. A private event, its stated purpose was to raise funds to be administered by the
Miami Beach Cultural Arts Council (CAC) known as the Miami Beach Arts Gala Grants. The Miami
Beach Arts Trust, a private, not-for-profit Florida Corporation, served as fiscal agent for the Gala and
is donating $20,000 to the City for this dedicated cultural grants program.
The Miami Beach Arts Gala Grants will support cultural programs and projects in the City of Miami
Beach, with an emphasis on providing aid to neighborhood arts groups and on increasing access to
the arts for Miami Beach residents and visitors. Qualified 501 (c)(3) organizations with annual
budgets less than $350,000 applied for minimum grant awards of $5,000 for projects and programs
occurring within the current fiscal year. There is no matching fund requirement. In place of a formal
application, interested organizations submitted a 150-word summary of the proposed project, along
with proof of valid 501 (c)(3) status via e-mail. The CAC reviewed all qualifying submissions and
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April11, 2012
City Commission Meeting
Miami Beach Arts Gala Grant Fund Acceptance
Page 2 of 2
selected projects to work with Cultural Affairs Program staff for complete vetting and processing.
The CAC's final approval and grant award recommendations are subject to approval by the Mayor
and Commission.
The CAC reviewed all14 qualifying submissions at its regular meeting on February 2, 2012, and
selected six (6) finalists to submit full applications for staff review. Cultural Affairs Program staff
received and vetted the six applications. At its regular meeting on March 1, 2012, the CAC
recommended making grants to four (4) organizations for a total of $20,000 as outlined in Exhibit
"A". The CAC is very pleased with the result of the new grant category, specifically with the amount
of additional programming being offered to the community.
CONCLUSION
The projects and organizations proposed for funding in FY 11/12 will provide a wide variety of
programming that will benefit our residents, as well as promote our City as a cultural destination.
It is recommended that the Mayor and City Commission adopt the City Administration's proposed
cultural grants, as detailed above and as reflected in Exhibit "A", titled "City Administration
Recommendation."
JMG/HMF /MAS/gf
T:\AGENDA\2012\apr1112\Consent\ArtsGalaFundAcceptance Memo.doc
201
EXHIBIT "A"
Miami Beach Arts Gala Grants
Fiscal Year 2011/12
Organization
1. ARTS AT ST. JOHN'S
For a new performance program created to give
an artistic voice to LGBTQ youth in Miami Beach
2. EDGE ZONES
For the experimental multi-media curatorial project
"The 5th Art of Uncertainty International Exchange
Project"
3. SOUTH BEACH CHAMBER ENSEMBLE
For "Mozart meets Lady Gaga"
4. SOUTH FLORIDA YOUTH SYMPHONY
For a free community concert at Miami Beach
Community Church
TOTAL
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City Administration
Recommendation
$6,000
$8,000
$5,000
$1,000
$20,000
RESOLUTION NO. ____ _
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ACCEPTANCE OF
TWENTY THOUSAND DOLLARS ($20,000) DONATION FROM THE MIAMI
BEACH ARTS TRUST RESULTING FROM THE PROCEEDS OF THE
SECOND ANNUAL MIAMI BEACH ARTS GALA; AND APPROPRIATING
SAID FUNDS FOR THE ARTS GALA GRANTS PROGRAM WHICH WILL
BE ADMINISTERED BY THE CULTURAL ARTS COUNCIL CONSISTENT
WITH THE CITY'S ESTABLISHED POLICIES AND PROCEDURES; AND
AUTHORIZING THE CITY MANAGER TO RETROACTIVELY APPROVE
THE CULTURAL ARTS COUNCIL'S FUNDING RECOMMENDATIONS
MADE ON MARCH 1, 2012 AND AWARDING $20,000 IN MIAMI BEACH
ARTS GALA GRANTS FOR FISCAL YEAR 2011/12, AS IDENTIFIED IN
THE ATTACHED EXHIBIT "A"; AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE SAID AGREEMENTS.
WHEREAS, on October 22, 2011, the second Miami Beach Arts Gala was held in the Miami
Beach Convention Center; and
WHEREAS, the stated purpose of said Gala was to raise funds to be administered by the
Cultural Arts Council for their additional cultural grants program known as the Miami Beach Arts Gala
Grants; and
WHEREAS, the Miami Beach Arts Trust, a private, not-for-profit Florida Corporation served as
the fiscal agent for the Gala and would like to donate the Gala's $20,000 proceeds to the City for this
purpose; and
WHEREAS, at its regular meeting on March 1, 2012, the CAC recommended making grants to
four (4) organizations for a total of$20,000 as outlined in Exhibit "A".
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authorize
the acceptance of Twenty Thousand Dollars ($20,000) donation from the Miami Beach Arts Trust; and
further authorize the appropriation of said funds for the Miami Beach Arts Gala Grants, to be
administered by the Cultural Arts Council in a manner consistent with the City's established policies
and procedures; and authorizing the City Manager to retroactively approve the Cultural Arts Council's
funding recommendations made on March 1, 2012 and awarding $20,000 in Miami Beach Arts Gala
Grants for Fiscal Year 2011/12.
PASSED AND ADOPTED this ___ day of------' 2012.
ATTEST: MAYOR:
CITY CLERK
JMG/HMF/MAS/gf
203
APPROVED AS TO
FORM & LANGUAGE
& Ff)t1 EXECUTION
3(3o( <2..--
0ate
~ MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
OFFICE OF THE CITY MANAGER
Tel: 305.673.7010, Fax: 305.673.7782
January 24, 2012
Ms. Annette Schonholzer, Co-Director,
MCH Swiss Exhibition (Basel) LTD
Art Basel, Art Basel Miami Beach
Messeplatz 1 0
CH -4005 Basel, Switzerland
RE: Letter of Understanding between the
Swiss Exhibition Ltd (MCH) regarding
Event).
Dear Ms. Schonholzer:
The following letter shall confirm the
certain terms pertaining to the ABMB
obligation to continue to hold the ABMB
Miami Beach Convention , for
Subject to MCH's
ABMB Event at
License Agreement
November
free of d
support
and MCH regarding
n for MCH's contractual
annually each Winter at the
12, 2013, and 2014.
obligations pertaining to the holding of the
mitation, those set forth in that certain
Swiss Exhibition (Basel), LTD, dated
, and provided MCH is good standing and
~nr•~.:.~ to take the following actions, in further
mend to the Mayor and Commission that the City's
m.:.•"''and Guidelines, in effect as of the execution date of this
the parties hereto (the Guidelines), be amended to establish
, if such recommended amendment is approved by the Mayor
, in their sole and reasonable discretion, shall accomplish the
a.) The esta of a zone, the effective term and duration of which is only
intended to run concurrent with the actual ABMB Event dates for years 2011, 2012,
2013, and 2014, as same are set forth in the MCH License, and which zone is
intended to be bounded by 23rd Street to the north; by Lincoln Lane South to the
south; by Alton road to the west; and by the Atlantic Ocean to the east
(hereinafter the Art Basel Zone).
b.) The Art Basel Zone, if approved, shall be established for the purpose of precluding
the City from issuing a special event permit, for the use of public property within the
Art Basel Zone during the term/duration that such Zone is in effect, without first
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obtaining the prior written consent of MCH. Accordingly, the City shall provide MCH
with at least thirty (30) calendar days prior written notice of any special event
applications received by the City for the use of public property within the Zone during
the ABMB Event date(s) (the City's Approval Request). MCH shall have ten (10)
calendar days from the date of the City's Approval Request to approve or deny the
Request. MCH's approval or denial of the Request must be in writing and, if a
denial, must specifically set forth the reason(s) therefore. In the event that MCH fails
to approve or deny a Request within the ten (10) day time period and, further, in
accordance with the procedures set forth herein, then MCH shall have waived its
right to deny such Request, and the City may proceed the event (that was the
subject of such Request) as if approved by MCH, a any further notice
and/or other obligation to MCH.
c.) Notwithstanding the establishment of the Art
condition in this letter of understanding, (i)
and (ii) demonstrations, pickets, and
defined in the Guidelines, and as same
EXEMPT from the requirements of this
NOT require MCH's approval.
2. The City shall use reasonable commercial
applications for use of public
City may receive for the instal
term/duration of, the ABMB Event
3. The City shall take into consideratio
plans for the City's
any other term or
on private property,
such terms are
time, shall be
, shall
ents of the ABMB Event as
the MBCC are developed.
In the event that with respect to this letter of understanding,
MCH and the City
defense alleging inacleOIU
their rights to assert any argument or
a administrator who shall monitor the parties'
of understanding. Unless otherwise notified, the contract
Sklar, Tourism and Cultural Development Director
m and Cultural Development Department
of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
305-673-7577
ForMCH:
Show Manager
MCH Swiss Exhibition Basel (ltd)
Messeplatz 1 0
4005 Basel, Switzerland
MCH agrees to defend, indemnify and hold harmless the City, and its officials, directors,
2
205
officers, employees, agents, contractors, servants, successors, and assigns, against any claims,
causes of actions, costs, expenses, (including reasonable attorney's fees), liabilities, or
damages arising out of or in connection with any negligent act or omission, or intentional
misconduct on the part of MCH or any of its officials, directors, officers, employees, agents,
contractors, servants, successors and assigns, in the performance of its obligations under this
letter of understanding.
The indemnification and hold harmless requirements in the preceding paragraph shall survive
the termination or expiration of this letter of understanding.
This letter of understanding may be terminated by either party,
cause}, upon sixty (60) days prior written notice to the other party
All written notices and communications required or
personally to the respective representatives of MCH and
by registered mail, postage prepaid (or air-mailed if ad
of dispatch).
Until changed by notice in writing, all such
follows:
TO MCH:
TO CITY:
Drive
33139
ience (and without
der may be delivered
or may be mailed
outside of the city
as
Cultural Arts & Tourism Dev. Director
Ext. 6116
~.,J.,.r,.•n personally, on delivery; if mailed to an address
the date mailed; and if mailed to an address outside
following the date mailed.
This letter of I be governed by, and construed in accordance with, the laws of
the State of and remedial, without regard to principles of conflict of
laws. The exclusive for any litigation arising out of this letter of understanding shall be
Miami-Dade County, a, if in state court, and the U.S. District Court, Southern District of
Florida, if in federal court. BY ENTERING INTO THIS LETTER OF UNDERSTANDINBG, CITY
AND MCH EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY
JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS LETTER OF
UNDERSTANDING.
Neither party may assign this letter of understanding.
Neither this letter of understanding, nor any of its terms, may be changed, modified, or
otherwise amended except by an instrument in writing, signed by an authorized representative,
which shall be the City Manager (on behalf of the City}, and (on behalf of
3
206
MCH).
The City and MCH acknowledge and agree that they are not joint venturers, partners, or joint
owners with respect to this letter of understanding. Nothing contained herein shall be construed
as creating a partnership, joint venture or similar relationship between the City and MCH.
Additionally, for purposes of this letter of understanding (or otherwise) no officer, director,
employee, agent, or contractor of MCH shall be deemed to be an agent or employee of the City,
and shall not attain any rights or benefits under the Civil Service or Pension Ordinance of the
City, or any right generally afforded Classified or Unclassified employees' or be deemed entitled
to Florida Worker's Compensation benefits as an employee of the C or accumulation of sick
or annual leave.
If the aforestated meets with your approval, please
space provided below. Upon execution by the City n"""'n""r
forward a fully executed copy to you for your records.
Very truly yours,
Raul J. Aguila
Chief Deputy City Attorney
I have read this letter agreement and
and conditions contained herein.
MCH Swiss Exhibition
Date
RJA/ed
M. Gonzalez
City Manager
Date
F:\INFO\$ALL\Max\TCD\Special Events\BASEL\Basel Letter Agreement _sept 2011.doc
4
207
execute same in the
of the City}, we will
be bound by the terms
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